Procurement Services Request for Proposals Audio, Video and Web Conferencing Services Request for Proposal Issue Date Date: Monday, March 16, 2009 Proposal Submittal Due Date Date: Friday, April 17, 2009 Time: 1:00 PM CST DePaul University Contact: Abraham Reising Assistant Director 312-362-6359
[email protected] I. Table of Contents Section Heading Page I Table of Contents 2 II Summary 2 III General Information 3 IV Current Situation 5 V Qualifying Requirements 5 VI Proposal Process and Content Requirements 6 VII Evaluation of Proposals and Negotiations 9 VIII Terms and Conditions 10 IX Appendices 13 A. Non-Collusive Certificate B. Campus Locations C. Student & Alumni Profiles D. Comprehensive Listing of Partnership Opportunities E. Description of Athletic Parnership Elements F. Additional Selected Partnership Elements II. Summary DePaul University (the “University”) is requesting proposals from qualified Companies (“Companies”) to provide audio, video and web conferencing services. The intent of this Request for Proposal (RFP) and the ensuing process is to identify the Company that can offer the highest quality of service and support to the University. The process is also intended to provide companies with the information, requirements, and specifications necessary for the preparation of a professional and comprehensive proposal. Selection of the successful Company will be based upon a variety of factors such as, but not limited to: Ability to offer a superior product and service meeting the university’s needs Lowest pricing and/or best mix of price and financial incentives Reliability and quality of customer service Quality of references Company’s financial strength and stability Page 2 of 22 Dedication to DePaul’s educational mission Proposals must be received by the University by Friday, April 17, 2009 before 1:00 PM CST at: Mail to: Deliver to: DePaul University DePaul University Attn: Procurement Services Attn: Procurement Services, 19th Floor 1 E.