No. 120 SEPTEMBER 2004 Price: $5.00 Australian Systematic Botany Society Newsletter 120 (September 2004)
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No. 120 SEPTEMBER 2004 Price: $5.00 Australian Systematic Botany Society Newsletter 120 (September 2004) AUSTRALIAN SYSTEMATIC BOTANY SOCIETY INCORPORATED Council President Vice President Stephen Hopper John Clarkson School of Plant Biology Centre for Tropical Agriculture University of Western Australia PO Box 1054 CRAWLEY WA 6009 MAREEBA, Queensland 4880 tel: (08) 6488 1647 tel: (07) 4048 4745 email: [email protected] email: [email protected] Secretary Treasurer Brendan Lepschi Anna Munro Centre for Plant Biodiversity Research Centre for Plant Biodiversity Research Australian National Herbarium Australian National Herbarium GPO Box 1600 GPO Box 1600 CANBERRA ACT 2601 CANBERRA ACT 2601 tel: (02) 6246 5167 tel: (02) 6246 5472 email: [email protected] email: [email protected] Councillor Councillor Darren Crayn Marco Duretto Royal Botanic Gardens Sydney Tasmanian Herbarium Mrs Macquaries Road Tasmanian Museum and Art Gallery SYDNEY NSW 2000 Private Bag 4 tel: (02) 9231 8111 HOBART , Tasmania 7001 email: [email protected] tel.: (03) 6226 1806 email: [email protected] Other Constitutional Bodies Public Officer Hansjörg Eichler Research Committee Kirsten Cowley Barbara Briggs Centre for Plant Biodiversity Research Rod Henderson Australian National Herbarium Betsy Jackes GPO Box 1600, CANBERRA ACT 2601 Tom May tel: (02) 6246 5024 Chris Quinn email: [email protected] Chair: Vice President (ex officio) Affiliate Society Papua New Guinea Botanical Society ASBS Web site www.anbg.gov.au/asbs Webmaster: Murray Fagg Centre for Plant Biodiversity Research Australian National Herbarium Email: [email protected] Loose-leaf inclusions with this issue · None Publication dates of previous issue Austral.Syst.Bot.Soc.Nsltr 119 (June 2004 issue) Hardcopy: 20th August 2004; ASBS Web site 24th August 2004 Australian Systematic Botany Society Newsletter 120 (September 2004) ASBS Inc. business Proposed changes to the ASBS financial year ASBS presently operates on a calendar With this in mind, Council has resolved to financial year. This has served the Society well change the financial year of the Society from a for a number of years, but in recent times calendar year to a financial year (i.e. July – (following Incorporation), we have experienced June). This will require amendment of the problems with the timing of our Annual Society’s Rules, and also a majority vote on the General Meetings and the Society’s financial part of the members. Proposed changes to year. As an incorporated Society in the A.C.T. ASBS Rules are: under the Associations Incorporation Act 1991, we are required by the Registrar General’s The meaning of the term “financial year” as Office to hold our Annual General Meeting interpreted under Rule 1 be changed from: within five months of the end of the most “financial year” means the year ending recently completed financial year. A trawl on 31 December through the ASBS archives reveals that since to incorporation,in 1991, 16 meetings have been “financial year” means the twelve held, with only three of these within the first months ending on 30 June five months of year. Up until recently, the Registrar General’s Office (RGO) has been and; very lenient towards our breaches of the Act, but all good things must come to an end. That the wording of Rule 14(5)(a) be Council has since been advised by the RGO changed from: that we face cancellation of incorporation (5) The Secretary shall notify the unless we abide by the rules of the relevant Act. Registrar-General of the Australian Capital Territory, pursuant to section For ASBS, this would mean holding the AGM 120 of the Act and rule 22, of - before May each year. However, for ASBS the (a) any intention to hold the annual AGM has traditionally been linked to our major general meeting beyond five (5) months annual conference, usually in the latter half of of the calendar year; the year in spring or summer. This serves the to dual purpose of ensuring a good roll up of (5) The Secretary shall notify the members, and in turn encourages ASBS Registrar-General of the Australian members to take an active part in Society Capital Territory, pursuant to section business. Another point to consider is that if 120 of the Act and rule 22, of - AGMs are not associated with conferences, (a) any intention to hold the annual they would always need to be held in one of the general meeting beyond five (5) months east-coast capitals, such as Canberra, Sydney or of the end of the financial year; Melbourne, so as to allow for a quorum, given the concentration of members in these cities. A General Meeting to discuss this proposal will The financial cost to the Society is also likely be held in early 2005: ASBS General Meeting to increase if this approach is followed, given th that Councillors can often obtain funding from 5:00 pm, Wednesday 16 March, their home institution to attend a conference but To be held in the Common Room, are unlikely to do so to attend an AGM of a Australian National Herbarium, professional society. Canberra, ACT All members are invited to attend. Following The few AGMs that have been held in the first discussion of the proposal at this meeting, half of the year have been rather perfunctory ballot papers will be distributed to all members affairs, and are quite different to those held in to vote on the proposed changes. Finalisation conjunction with major conferences. The of this issue (depending on the outcome of the majority of scientific conferences in Australia ballot) will be at the Society’s 2005 AGM, also tend to be held in the latter half of the year, tentatively scheduled for Sydney in late May. coinciding with the onset of warmer weather Brendan Lepschi and the ‘field season’. ASBS Secretary 1 Australian Systematic Botany Society Newsletter 120 (September 2004) Hansjörg Eichler Grants to be offered twice a year Council wishes to advise that beginning in applicants. Unsuccessful applicants in one 2005, applications for grants from the Hansjörg round are encouraged to revise their Eichler Research Fund will be assessed twice applications and reapply. The maximum grant each year rather once as they have been to date. remains at $1,000. Supervisors are encouraged The new closing dates for applications will be to draw this opportunity to the attention of their March 14 and September 14. Applicants will students. Further information on the grants are be advised whether they have been successful available from the Society’s web page at or not by the first week in May or November. www.anbg.gov.au/asbs/asbs.html or from the This change, which has been made at the Secretary, Brendan Lepschi (see inside cover suggestion of members of the research for contact details). committee, is designed to facilitate applications from students enrolled in honours degrees who Applications for the 2004 grants are currently plan to begin their studies in the first semester being assessed and successful applicants will be of the academic year. The previous timing of announced in the next issue of the Newsletter. grants almost certainly excluded these students. The introduction of a second round each year John Clarkson will also provide added opportunities for other Chairman of the Research Committee 2004 Annual General Meeting of the Australian Systematic Botany Society, Inc. 5:30 pm, Monday 26th July, Common Room, Australian National Herbarium, Canberra, ACT Starting time: 5:35 pm. The President recent resignation of some of these. Query as welcomed the 15 members present. to the number of members making donations to the Eichler Research Fund. Anthony Whalen Present: Steve Hopper (President), John reports approximately $21,000 per year in Clarkson (Vice President), Anthony Whalen donations to the Fund, the bulk of that from one (Treasurer – outgoing), Brendan Lepschi generous donor. Approximately 15-20% of (Secretary – Minutes), Darren Crayn members make contributions to the Fund each (Councilor), Marco Duretto (Councilor). Ex year, although this rate has dropped off in officio: Kirsten Cowley (Public Officer), Anna recent times, possibly due to the healthy state Monro (Treasurer-elect), 15 members. of the Fund’s finances. Proposed that the financial statement for the Society for 2004 be Apologies: Barry Conn accepted. Proposed: Anthony Whalen; seconded: Peter Wilson. Carried. 1. Minutes of the 2003 Annual General Meeting 5. Changes to membership fees Anthony Proposed that the minutes of the 25th Annual Whalen raised the need for increases in General Meeting (as published in the membership fees. This is to counter the low Australian Systematic Botany Society profit for the previous financial year, and to Newsletter Number 117) be accepted. offset credit card processing fees. Membership Proposed: Darren Crayn; seconded: fees have not risen in the past three years. Anthony Whalen. Carried. Suggested fee changes are $45 for full membership, and $25 for concessional 2. Business arising from minutes Nil. membership, an increase of $5 in each case. Proposed: ASBS Council; seconded: ASBS 3. Presidents report Presented by Steve members present at AGM. Carried. Hopper. See Attachment 2. The possibility of a new category, Family 4. Treasurers report membership ($50) was also raised, but there Presented by Anthony Whalen. See was little support from members for this Attachment 3. proposal. Council will consider Family membership at a later date. Adopting this General discussion regarding institutional additional category would also require members of the Society, and the reasons of the amendment to the Society’s Constitution. 2 Australian Systematic Botany Society Newsletter 120 (September 2004) 6. Newsletter & web page report Summarised 10. Election Results One position vacant due versions of both presented by Brendan Lepschi to the stepping down of the Treasurer.