Hipswell Parish Council Minutes – 2017/18

8 May 2017

12 June 2017

11 September 2017

9 October 2017

13 November 2017

8 January 2018

12 February 2018

12 March 2018

HIPSWELL PARISH COUNCIL Meeting of Hipswell Parish Council held on Monday 8th May 2017 in Hipswell Village Hall following the Annual Parish Meeting and the Annual Parish Council Meeting Parish Councillors: Coun K Mendham (Chairman), Coun D Metcalfe, Coun A Metcalfe, Coun J Burbridge, Coun S Mendham and Coun A Munro County Councillor: C/Coun H Grant District Councillor: D/Coun P Cullen Police: PC Sean Godfrey Clerk: Mrs. Christine Stedman

1. (05.17) Public speaking time There were no members of the public present. 2. (05.17) Apologies Coun S Todd and Coun L Grose 3. (05.17) Declaration of Interest There were no declarations of interest. 4. (05.17) Approval of minutes from March Meeting The minutes were proposed by Coun K Mendham, seconded by Coun A Metcalfe with all in agreement. 5. (05.17) Matters arising There were no matters arising 6. (05.17) Traffic Management Coun D Metcalfe stated that he was very dissatisfied with the length of time it is taking regarding the work being carried out at the White Shops. 7. (05.17) Police Matters Crime From 1st April 2016 to 31st March 2017 there were 195 crimes reported in Hipswell Ward. For the same period in 2015/16 there were 158 crimes reported in the ward. Breakdown is as follows:

2015/16 2016/17 Violence 54 67 Theft 45 55 Criminal Damage 27 37 Drugs 11 6 Autocrime 3 8 Burglary 0 1

Anti-Social Behaviour (ASB) From 1st April 2016 to 31st March 2017 there were 151 incidents reported in Hipswell Ward. For the same period in 2015/16 there were 175 incidents reported. Road Related Incidents These incidents include Drink/Drug Driving and vehicle seizures for documentation offences. From 1st April 2016 to 31st March 2017 there were 96 road related incidents in Hipswell Ward. For the same period in 2015/16 there were 83 incidents reported. Project Servator This is a new initiative which although North Yorkshire Police led, it involves the whole community at Catterick Garrison. Project Servator will deploy uniformed and plain clothed officers with specially trained officers together with other resources such as police dog units and Road Policing Group. They will be highly visible and the location, dates and times of the deployments is unpredictable as will be the number of officers and other resources. The aim is to deter, detect and disrupt criminal activity and those with hostile intent. In addition, they will strive to reassure communities and get them ‘on side’ and report all suspicious activity. This is being fully supported by the army at Catterick Garrison and we hope that it will by all other agencies in the area. Army Liaison This is ongoing with good liaison being carried out with Garrison Headquarters and Unit Welfare Officers of all regiments. Police attend regimental functions and coffee mornings in order to promote community reassurance and crime reduction. Road Safety Presentations have been offered to regiments. (1)

7. (05.17) Police Matters cont. School Liaison This is ongoing with primary schools in the parish and Risedale College. Presentations are being given on Consequences, Peer Pressure, ASB, Techniques to Say No and Internet/Cyber Safety. Risedale is actively seeking to enhance its community links and further integrate the school into the community. The Headteacher is open to all ideas and suggestions in doing this. North Yorkshire are setting up Police Cadet Schemes in the county and planning is moving forward for setting up a group in Catterick Garrison. The Headteacher at Risedale has made the school available for the cadet scheme. Richmondshire Safer Homes Project In order to decrease the risk of house burglaries, electronic equipment is available from the police that makes a house look ‘lived in’ whilst occupants are away from their home. The equipment will be loaned out with priority being given to people who are away from their home for a period of time (holiday, deployment etc.) and people who have been victims of a house burglary previously. North Yorkshire Community Messaging This is a free system that allows people to receive the latest crime notifications and community news in their neighbourhoods. People can register on www.nycm.co.uk Contact North Yorkshire Police Please visit our website www.northyorkshire.police.uk for advice regarding Crime Prevention and safety advice. National 24hr non-emergency number 101 - 101 calls cost 15 pence per call from mobile or landline, regardless of length of call Call ‘Crimestoppers’ anonymously on 0800 555 111 IN AN EMERGENCY OR WHERE A CRIME IS IN PROGRESS ALWAYS CALL 999 Contact Details: PC 1726 Sean Godfrey [email protected] PCSO 6602 Eric Corfield [email protected] 8. (05.17) County matters C/Coun Grant reported the following to the parish council: There has been little in terms of meetings at County Hall. C/Coun Grant has been re-elected as the County Councillor for the next 4 years and looks forward to serving the community. C/Coun Grant is awaiting confirmation of which committees she will be sitting on at County. The double yellow lining is due to take place shortly she is informed and will be pursuing this with Area 1 as a matter of urgency. At the LGA (London) she has been allocated a full board place on People and Places Programme Board. Coun D Metcalfe asked if C/Coun Grant would take up with Highways the matter of the grass verge by the new build at Anvil House which the builders had left in an unsatisfactory state and needed to be put back to the original state. The Garrison Area Partnership Meeting will be held on 31st May – venue to be confirmed. 9. (05.17) District matters D/Coun Cullen stated that there had been no meetings held by the RDC recently but he brought along to the meeting a feedback report regarding the Corporate Peer Challenge which had been held in November 2016. There will be a follow-up visit made within the next 2 years and another review will be commissioned before 2021. The chairman commented that the fly tipping was still happening and D/Coun Cullen said he would get in touch with the Environmental Health Dept. regarding this. Also, she asked about the re-cycling of cardboard as she had seen some black bins locally which contained cardboard. D/Coun Cullen said that it was very difficult to stop this as to date no process to re-cycle cardboard was available other than at the various places throughout the area and not a part of the regular fortnightly collections. Coun D Metcalfe asked whether D/Coun Cullen would ask for the dog warden to visit the playing field between 5 and 7pm as at the moment this is being used to walk dogs despite the notice at the gate stating no dogs allowed. He pointed out that this is a playing field used by children and should not be used to exercise dogs. Coun D Metcalfe asked if D/Coun Cullen would ask the RDC to trim back the branches and the grass verge in the snicket leading from Wandesford Grove.

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9. (05.17) District Matters cont. D/Coun Grose, although not at the meeting had emailed the clerk asking about the possibility of a litter pick in the parish starting with Coronation Park. It was felt that this could be an issue with Health and Safety and also was pointed out that Coronation Park is part of Scotton Parish but is actually looked after by MOD. 10. (05.17) Burial Board Matters Coun D Metcalfe informed the parish council that the Burial Board were to fell an ash tree within the cemetery site also they are arranging to have the other two trees pruned at the same time. Coun A Metcalfe is now doing the litter picking on her own as the person who used to help is ill. 11. (05.17) Risk assessment – completion of monthly form The monthly form was duly completed. 12. (05.17) Water running down Hall Lane Coun D Metcalfe reported that the water draining through the wall at the side of the Village Green was still gathering on the Lane and in the winter, could prove to be very hazardous if it froze. C/Coun Grant would speak to Highways and arrange a meeting with Coun D Metcalfe and any other councillors who wished to attend to address this concern. 13. (05.17) Cleaning and Re-marking of the Tennis Court The chairman had received a letter from a resident, which she had passed to the clerk, the letter asking if the parish council could arrange for the Tennis Court to be re-marked as it is very popular with people from the area. The clerk had contacted Richmond Tennis Club to ask for any contacts that they might have who could carry out this work. The one lead she had received she followed up and had obtained a price of around £1600 plus VAT. This was felt to be a bit high and the clerk was asked to contact Richmond School, Darlington Borough Council and North Yorkshire County Council to ask if any of them had a local contact which could be a little cheaper. In the meantime, she had contacted the grass cutter who would clean and tidy the court for £40. Until further enquiries could be made the clerk was asked to accept the price of £40 and have the court tidied. 14. (03.17) Planning Ref: 17/00170/FULL Full planning permission for the refurbishment of the restaurant to include the reconfiguration of the access/egress of the Site, Car Park, Drive Thru Lane and Kerb Lines to provide side by side ordering with a new island for signage and associated works to the site. Alterations to elevations to include the installation of a new “Folder Roof” concept, comprising of aluminium cladding to the roof, the construction of extension, the formation of a third drive thru booth and the installation of two customer order display units with associated canopies (OPTION 2 alternative access/egress than that proposed under 17/00101/full) McDonalds Restaurants, Ltd, Richmondshire Walk, Catterick Garrison, North Yorkshire, DL9 3EN (observations by 6th April’17) Ref: NY/2017/0064/FULL Consultation on planning application for the purposes of the demolition of an existing pre-fabricated classroom unit (68 sq. metres) and the erection of a new double pre-fabricated classroom unit (170 sq. metres), the erection of a brick built electrical kiosk (32.4 sq. metres), creation of a tarmac footpath (110 sq. metres), air coil units, 6 no. wall mounted external lighting the relocation of a steel container (7 sq. metres), solar shade and shed (7 sq. metres) on land at Hipswell Church of England Primary School, Hipswell Road, Catterick Garrison, DL9 4BB (observations by 25th April’17) 15. (05.17) Correspondence Emailed to all C/Coun Grant – explanation re last meeting and report C/Coun Grant – copy of email re Sandbeck Bridge Rural Services Network – weekly newsletter (7) Rural Services - Bulletin RAY – March Newsletter Healthwatch North Yorkshire – A1b – Closure update (7) Armed forces community covenant –re Armed Forces Day Area 1 – White shops update (3) Area 1 – Road closure Sandbeck YLCA – Precept update YLCA – White Rose newsletter NHS – Media report (3) D/Coun Grose – Rubbish on Pleasantdale Estate D/Coun Grose – emails relating to sign in St John’s Road NHS – Community support group

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15. (05.17) Correspondence Emailed to all Coun Partridge – re press release for Hildyard Row parking RDC – Community Newsletter North Yorkshire Police – Newsletter PCS.Uk – Defibrillators General NYCC – letter re item for Agenda at AGM the appointment of 2 members to represent Hipswell at the Branch Meetings of the Richmondshire Area Committee (arrived too late for the Agenda) 16. (05.17) Expenditure The following payments were made out of meeting with the parish council’s consent. Mrs C P Stedman Clerk’s Salary for March’17 360.00 Less: Tax -42.20 Plus: Office Re-imbursement 150.00 Plus: Expenses 185.27 653.84 Please Note: £93 was paid by clerk on her debit card for the subscription to SLCC HM Revenue & Customs Clerk’s Tax for March 42.20 R Bowland Grass cutting for March 324.00 YLCA Subscription for year 575.00 Purple Creative Website Hosting annual fee 114.00 NYCC VAS signs 900.00 £2609.04

The following expenditure is submitted for payment approval: -

Mrs C P Stedman Clerks Salary for April’17 360.77 Less: Tax -12.40 Plus: Expenses 29.20 377.57 H M Revenue & Customs Tax 12.40 Hipswell Village Hall Hire of Room for meeting 20.00 R Bowland Grass Cutting for April 732.00 Mrs C P Stedman Printer & Laptop (paid for by Clerk) 642.98 £1784.95

The bank balances at the end of April’17 are as follows:

Lloyds Current Account 12728.12 Lloyds Deposit Account 24879.66 37607.78 Bank of Ireland 907.03 38514.81 It was proposed by Coun S Mendham, seconded by Coun D Metcalfe this this expenditure be accepted with all in agreement. 17. (05.17) Any other business (Information only) Coun D Metcalfe asked if the RDC and NYCC could be contacted regarding the street lighting in the Village as at the moment most of the lights were going off at midnight instead of just the allocated ones. The clerk said that the lights on the main road were RDC and the lights within St John’s estate were North Yorkshire County Council. The clerk would contact D/Coun Cullen and C/Coun Grant to ask if they would take these matters forward. 18. (05.17) Date of the next meeting The next meeting of the Parish Council is on the 12th June’17 in the Village Hall at 7pm.

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HIPSWELL PARISH COUNCIL Meeting of Hipswell Parish Council held on Monday 12th June 2017 in Hipswell Village Hall at 7pm. Parish Councillors: Coun K Mendham (Chairman), Coun D Metcalfe, Coun A Metcalfe, Coun J Burbridge, Coun S Mendham, Coun L Grose (Vice-Chairman) and Coun A Munro District Councillor: D/Coun P Cullen and D/Coun L Grose Police: PCSO Eric Corfield Clerk: Mrs. Christine Stedman

1. (06.17) Public speaking time There were no members of the public present. 2. (06.17) Apologies Coun S Todd and C/Coun Grant. 3. (06.17) Declaration of Interest There were no declarations of interest. 4. (06.17) Approval of minutes from May Meeting The minutes were proposed by Coun K Mendham, seconded by Coun A Metcalfe with all in agreement. 5. (06.17) Matters arising Water running down Hall Lane Coun D Metcalfe stated that the village green was sodden with water coming from the pipe which runs under the village green and belongs to MOD. The clerk was asked to contact them and ask that action be taken as soon as possible to repair the pipe. The clerk pointed out that C/Coun Grant had already reported this to MOD but the parish council asked that the clerk report this fault as well. She would copy into the email C/Coun Grant, D/Coun Cullen and D/Coun Grose. Cleaning and Re-marking of the Tennis Court The clerk had finally managed to find a contractor who could carry out the re-lining of the Tennis Court at a reasonable price. Coun K Mendham proposed, Coun D Metcalfe seconded that this be accepted and the clerk would arrange for this to be carried out as soon as possible. 6. (06.17) Traffic Management There is still a great deal of dissatisfaction with the length of time it is taking to complete work on the 6136 road and it was felt that, in spite of Media Reports to the contrary, the delay is connected to the main build on the A1. 7. (06.17) Police Matters Crime From 1st May 2017 to 31st May 2017 there were 19 crimes reported in Hipswell Ward. For the same period in 2016 there were 10 crimes. These crimes consisted of: Violence, Theft, Criminal Damage, Drugs, Auto-crime and Burglary. Anti-Social Behaviour (ASB) From 1st May 2017 to 31st May 2017 there were 16 incidents reported, for the same period in 2016 there were 17. Road Related Incidents These incidents include Drink/Drug Driving and vehicle seizures for documentation offences. From 1st May 2017 to 31st May 2017 there were 7 incidents, for the period in 2016 there were 6. Project Servator This is a new initiative which although North Yorkshire Police led, it involves the whole community at Catterick Garrison. Project Servator will deploy uniformed and plain clothed officers with specially trained officers together with other resources such as police dog units and Road Policing Group. They will be highly visible and the location, dates and times of the deployments is unpredictable as will be the number of officers and other resources. The aim is to deter, detect and disrupt criminal activity and those with hostile intent. In addition, they will strive to reassure communities and get them ‘on side’ and report all suspicious activity. This is being fully supported by the army at Catterick Garrison and they hope that it will by all other agencies in the area. Army Liaison This is ongoing with good liaison being carried out with Garrison Headquarters and Unit Welfare Officers of all regiments. Police attend regimental functions and coffee mornings in order to promote community reassurance and crime reduction. Road Safety Presentations have been offered to regiments.

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7. (06.17) Police Matters cont. School Liaison This is ongoing with primary schools in the parish and Risedale College. Presentations are being given on Consequences, Peer Pressure, ASB, Techniques to Say No and Internet/Cyber Safety. Risedale is actively seeking to enhance its community links and further integrate the school into the community. The Headteacher is open to all ideas and suggestions in doing this. North Yorkshire are setting up Police Cadet Schemes in the county and planning is moving forward for setting up a group in Catterick Garrison. The Headteacher at Risedale has made the school available for the cadet scheme. Richmondshire Safer Homes Project In order to decrease the risk of house burglaries, electronic equipment is available from the police that makes a house look ‘lived in’ whilst occupants are away from their home. The equipment will be loaned out with priority being given to people who are away from their home for a period of time (holiday, deployment etc.) and people who have been victims of a house burglary previously. North Yorkshire Community Messaging This is a free system that allows people to receive the latest crime notifications and community news in their neighbourhoods. People can register on www.nycm.co.uk Contact North Yorkshire Police Please visit our website www.northyorkshire.police.uk for advice regarding Crime Prevention and safety advice. Coun A Metcalfe voiced her concern about the speeding which was taking place in the village despite the fact that there are three schools here. PCSO Corfield said that matters like this could be reported by the individual through the NYP website. 8. (06.17) County matters C/Coun Grant, although not able to attend the meeting had sent the clerk a report as follows: C/Coun Grant reported that she had addressed the issues sent to her by the clerk including a request regarding disabled parking. She has been pursuing the issues relating to the 6136. This had been frustrating in the extreme especially as the intervention of Rishi Sunak had been unavailable due to the election. The RDC led project, co-managed by NYCC was less than satisfactory. There can be no excuses for the debacle but sadly she felt there was intransigence by utilities and little or no cognisance of the impact on businesses – both those in situ at Whiteshops and also those who work from vans. She had received many comments from local businessmen. Since January 2017 she had corresponded with various executive members at NYCC and felt that the response had been lack lustre. C/Coun Grant said shopkeepers are rightly concerned that they will go out of business and that this was an absolute travesty. The whole job has been a disaster from day one and she has frequently found herself in a position where she had been unable to defend the situation and thereby NYCC and its leadership. She had formally requested that an immediate compensation package from whatever source, i.e. NYCC, the contract holder or penalty clauses which would be the basic level in any contract of this size be accessed for this purpose. Now that the election was over she hoped that Mr Sunak would involve himself. She has approached both RDC and NYCC about the lights in the village which do not appear on either authority maps. She has queried a start date for the double yellow lining in the village and awaits a date. She has spoken to Highways/DIO regarding the water ingress problem by the cemetery. She has been approached by a resident who has asked if resident parking passes could be procured to prevent Scarborough traffic wardens ticketing those residents who live near the main road. She suggests that the parish consider whatever would be an appropriate measure and if so that they write to RDC and Highways accordingly. 9. (06.17) District matters D/Coun Cullen reported the following: The Chairman of RDC for the present year is Coun A Dale and the Vice-Chairman is Coun Bill Glover, both of Colburn. It is being proposed that the allocation of funding for the Area Partnerships will be doubled this year so it will mean the GAP have £10000 available for local projects. The CCTV in Richmond will not be re-introduced as the funding from partners- Police, RYC, Local Businesses and the MOD – is as it was several years ago, insufficient to finance the proposed costs. The leader and the deputy leader of RDC have taken the decision to charge for toilets throughout the district after considering the results of the pilot scheme. The likely income is potentially £26k with payback of setting up costs to be around two years.

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9. (06.17) District Matters cont. D/Coun Grose reported that there was a proposal for 170 houses to be built in the Horne Road area. Free car-parking is to continue at Hidyard Row until the road works are complete. The Boundary Review is still ongoing. There is to be a Party in the Park on 8th July 2017. 10. (06.17) Burial Board Matters The tree felling and pruning is to go ahead. 11. (06.17) Risk assessment – completion of monthly form The monthly form was duly completed. 12. (06.17) Internal Audit Review The form for the Internal Audit Review was completed and signed by Coun A Metcalfe and Coun S Mendham 13. (06.17) Planning Ref: 16/00472/FULL Full Planning Permission for the erection of 40 no 2,3 and 4 bedroom two storey residential dwellings and associated works at Somerset Close, Catterick Garrison, North Yorkshire, DL9 3HE (Refused) Ref: 16/00471/FULL Full Planning Permission for the erection of 29 no 2,3 and 4 bedroom two storey residential dwellings and associated works at land south of Gough Road, Catterick Garrison, North Yorkshire (Refused) Ref: 17/00104/AA Advertisement consent for installation of a 12m freestanding sign at McDonalds Restaurants Ltd, Richmondshire Walk, Catterick Garrison, North Yorkshire, DL9 3EN (Withdrawn) Ref: NY/2017/0064/FULL Consultation on planning application for the purposes of the demolition of an existing pre- fabricated classroom unit (68 sq. metres) and the erection of a new double pre-fabricated classroom unit (170 sq. metres), the erection of a brick built electrical kiosk (32.4 sq. metres), creation of a tarmac footpath (110 sq. metres), air coil units, 6 no. wall mounted external lighting the relocation of a steel container (7 sq. metres), solar shade and shed (7 sq. metres) on land at Hipswell Church of England Primary School, Hipswell Road, Catterick Garrison, DL9 4BB (Amended – letter arrived whilst clerk was on holiday) Ref: 16/00759/FULL Full planning permission for installation of Dry Cleaning Key cutting, shoe and Watch Repairs Pod to Class 1 retail premises at Tesco, Richmondshire Walk, Catterick Garrison, North Yorkshire, DL9 3EN (Granted) Ref: 16/00760/AA Advertisement consent to display signs on the Pod promoting the brand and services the Pod can provide at Tesco, Richmondshire Walk, Catterick Garrison, North Yorkshire, DL9 3EN (Granted) 14. (06.17) Correspondence Emailed to all C/Coun Grant – Hall Lane, Anvil House (2) and Street Lights C/Coun Grant – White shops C/Coun Grant – copy of email sent to RDC re parking charges at Hildyard Row C/Coun Grant – Police and Crime Panel C/Coun Grant – Tesco Road Traffic Danger D/Coun Grose – Street Lights Rural Services Network – weekly newsletter (4) A1b – Closure update (4) Area 1 – White shops update (1) Area 1 – Planned road closures Healthwatch YLCA – Richmondshire Branch Meeting NHS – Media report (2) Burial Board – Agenda and Minutes for next meeting Police Commissioner – newsletter Shepherds Seeds – email MOD – Lights RDC – Community Led Housing Highways – Double Yellow Lines around the access road NYCC – Richmondshire Area Committee Meeting 14th June’17 General St John’s Centre – asking for donation (£1000 given in Sept’15) (3)

14. (06.17) Correspondence cont. Regarding the letter from the St John’s Centre it was proposed by Coun D Metcalfe, seconded by Coun S Mendham that £500 be give, this was agreed by all. 15. (06.17) Expenditure

The following expenditure is submitted for payment approval: -

Mrs C P Stedman Clerks Salary for May’17 360.77 Less: Tax -12.40 Plus: Expenses 96.96 455.73 H M Revenue & Customs Tax 12.40 Hipswell Village Hall Hire of Room for meeting 20.00 R Bowland Grass Cutting for May 648.00 £1136.13

The bank balances at the end of May’17 are as follows:

Lloyds Current Account 9035.17 Lloyds Deposit Account 24880.65 33915.82 Bank of Ireland 907.23 34823.05

This expenditure was proposed by Coun K Mendham, seconded by Coun A Munro with all I agreement.

16. (06.17) Any other business (Information only) The clerk had received an email from a resident regarding the following issues: The hedge along the snicket leading to Wandesford Grove (this has already been reported to RDC). A request for the two disabled parking bays, one in Wandesford Grove and one in St John’s Road, to be repainted. (clerk would check whether this was NYCC) The bin near tie children’s play area on the playing field was not being emptied (this would be reported to RDC) 17. (06.17) Date of the next meeting The next meeting of the parish council will take place on the 10th July’17 in the Village Hall at 7pm.

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HIPSWELL PARISH COUNCIL Meeting of Hipswell Parish Council held on Monday 11th September 2017 in Hipswell Village Hall at 7pm. Parish Councillors: Coun K Mendham (Chairman), Coun L Grose (Vice Chairman), Coun D Metcalfe, Coun A Metcalfe, Coun S Mendham & Coun J Burbridge. County Councillor: C/Coun H Grant District Councillors: D/Coun P Cullen Clerk: Mrs. Christine Stedman and Ms. Susan Thornton

1. (09.17) Public speaking time There were no members of the public present. 2. (09.17) Apologies Coun A Munro & Police 3. (09.17) Declaration of Interest There were no declarations of interest. 4. (09.17) Approval of minutes from July Meeting It was proposed by Coun L Grose, seconded by Coun K Mendham that these minutes be approved and this was agreed by all. 5. (09.17) Matters arising Benches within the village Due to the inclement weather the benches will need to be taken away, dried, treated and then returned to the parish. Quotes to be sought. Action Clerk 6. (09.17) Traffic Management Issues There were no issues to be raised. 7. (09.17) Police report Crime From 01 August 2017 to 31 August 2017 there were 11 crimes reported in the parish. For the same period in 2016 there were 9 crimes reported in the parish. Crimes Criminal Damage – 1 Theft – 1 Violence - 5 Stolen Motor Vehicle – 1 Crime Locations There were no hotspots for the other crimes, being spread throughout the ward. Three occurred in the St Martins area. Anti-social behaviour (ASB) Between 1 August 2017 and 31 August 2017 there were 12 incidents (6 x Richmondshire Walk, 2 x St Martins) reported in the parish. For the same period in 2016 there were 15 incidents. Road Related Offences There were 5 Road Related offences in August, one resulting in a vehicle seizure. Project Servator This is fully up and running in Catterick Garrison. From 16th May to 31st August there have been 19 Deployments, covering 50 sites. The community, military and retail areas are fully supportive of the project and it now being accepted as part of normal policing. More officers will be training to conduct deployments in the near future. Project Servator will deploy uniformed and plain clothed officers with specially trained officers together with other resources such as police dog units and Road Policing Group. They will be highly visible and the location, dates and times of the deployments is unpredictable as will be the amount of officers and other resources. The aim is to deter, detect and disrupt criminal activity and those with hostile intent. In addition, they will strive to reassure communities and get them ‘on side’ and report all suspicious activity. New Officer PCSO Rachel Aylett will be joining Hipswell Neighbourhood Policing Team. She will also be covering Scotton as which means she is well placed to deal with issues concerning both parishes. Army Liaison Regular meetings take place with Unit Welfare Officers and monthly interviews are continuing on Forces Radio.

7. (09.17) Police report cont. School Liaison This is ongoing with Internet and Personal Safety now being promoted. Police Cadets Twenty young people aged from 14 to 16 have been successful in their applications and the scheme will begin this month at Risedale College. As part of their two year cadetship they will undertake community projects. Ideas and suggestions are welcomed from the parish council. North Yorkshire Community Messaging This is a free system that allows people to receive the latest crime notifications and community news in their neighbourhoods. People can register on www.nycm.co.uk Contact North Yorkshire Police Please visit our website www.northyorkshire.police.uk for advice regarding Crime Prevention and safety advice. IN AN EMERGENCY OR WHERE A CRIME IS IN PROGRESS ALWAYS CALL 999 Contact Details: PC 1726 Sean Godfrey [email protected] PCSO 6602 Eric Corfield [email protected] 8. (09.17) County matters C/Coun Grant reported on the following matters: Whiteshops (Catterick Road) Improvement Scheme The A6136 Continues to progress, albeit slowly. She had been told that the end of November was still the target date. Boundary Review The boundary review recommendations have been put forward by RDC would have no effect on the county division boundary. Haig Road Note that works to water pipes are to take place around Haig Road area - traffic delays might occur there too. Discharge of surplus water at the car wash in camp centre has been addressed. She had requested road marshals be in place when the motorway works are carried out mid September. Double Yellow Lines She had pursued the double yellow lining at the entrance to school. A big issue at NYCC was the amalgamation of fire and police. The Executive decision was that the representational model be used as a possible lead to that but with more control. Not considered to be a good move to do otherwise. Overgrown shrubs She had as requested reported the overgrown shrubs near Saxon Road also the lights as directed by Cllr Metcalfe. Somerset Close Gleeson planning application turned down, fencing still needs to be removed. Gleeson not forthcoming with this matter so C/Coun Grant to contact RDC and MOD regarding the matter. Electric Charging Coun Burbridge stated that a few people had mentioned electric cars and the lack of charging points in the parish. Clerk to contact Tesco and Princes Gate to see if they have plans to install a charging point. 9. (09.17) District matters In his role as Hipswell District Councillor Cllr Cullen outlined the following two items to the Parish Council: 1. An explanation of the RDC proposals to the Boundary Commission as they related to the Garrison Parishes which proposed the following new wards - Hipswell West, Hipswell East, Scotton, Colburn West and Colburn East. He produced maps and rationale for the proposals made and said that the Boundary Commission is expected to produce its final recommendations for consultation in October/November 2017 with any new ward arrangement to apply to the May 2019 District Council elections. 2.That RDC at its recent meeting did not agree with the Police and Crime Commissioner's proposal of options for collaborative working with the Fire and Rescue Service.

Coun D Metcalfe questioned District Coun Grose about hedge cutting, Coun Grose to chase up with RDC.

10. (09.17) Burial Board Matters Coun D Metcalfe reported that the contractor had taken down an Ash tree which was done satisfactorily, 2 other Ash trees had been topped out and tidied up. 11. (09.17) Risk assessment – completion of monthly form The monthly form was duly completed. 12. (09.17) Resignation of clerk and appointment of new clerk Mrs. C Steadman resigned as clerk after 12 years’ service. Councillors thanked her for her hard work and service to the Parish. Ms. S Thornton was instated as new clerk, 13. (09.17) Yearly Insurance Discussed whether or not the council would like to go with a one-year policy or switch to a more favourable three-year one. It was announced that the policy would remain the same with no changes. The three-year deal was agreed. Proposed by Coun D Metcalfe, seconded by Coun K Mendham. Action Clerk 14. (09.17) External Audit The clerk gave sight to and informed the council regarding the part 3 of the Audit Form. 15. (09.17) Closure of Bank of Ireland Permission and signatures gained to transfer funds as the Bank of Ireland will no longer by carrying out business banking in England. Action Clerk 16. (09, 17) Licence of land at St John’s Road regarding Car Park Licence received by Shared Services for use of land belonging to RDC to be used by Hipswell Parish Council for car parking. Public liability already covered by existing insurance. It was proposed by Coun Mendham to sign the licence, seconded by Coun Grose however clerk instructed not to send until the light and signage is in place. Clerk to chase up situation regarding light with RDC. Clerk to arrange quote and artwork for signage. Action Clerk 16. (09.17) Double Yellow Lines around the access road Prior to the meeting the clerk had contacted Area 1 Highways for an update on this and as seen in C/Coun Grant’s report this was now to go to the Executive Board for a decision as there has not been full support from the community. 17. (09.17) Planning No planning applications received. 18. (09.17) Correspondence Emailed to all Letter received from St John’s Church regarding Remembrance service, councilors agreed that Hipswell Parish Council would like to be represented and lay Wreath. Action Clerk. Coun Metcalfe to contact Bill and Ann Bagley to ask them if they would do this on behalf of the council. 19. (09.17) Expenditure

The following expenditure was paid during August with prior agreement by the council: Mrs. C P Stedman Clerks Salary for July’17 360.77 Less: Tax (12.40) Plus: Expenses 32.65 381.02 H M Revenue & Customs Clerks Tax 12.40 R Bowland Grass Cutting for July 1056.00 £1449.42

The following expenditure is submitted for payment approval:- Mrs. C P Stedman Clerks Salary for August’17 360.77 Plus: Office Reimbursement 150.00 Less: Tax -42.40 Plus: Expenses 76.03 544.40 H M Revenue & Customs Clerks Tax 42.40 Hipswell Village Hall Hire of Room for meeting 20.00 R Bowland Grass Cutting for August 822.00 Yorkshire LCA Advertising for new clerk 15.00 Zurich Municipal Insurance for year 2836.49 PFK Littlejohn LLP External Audit Fee 120.00 £4400.29

19. (09.17) Expenditure cont. The bank balances at the end of August’17 are as follows:

Lloyds Current Account 4617.65 Lloyds Deposit Account 24883.79 29501.44 Bank of Ireland 907.45 30408.89

This was proposed by Coun K Mendham, seconded by Coun Gross with all in agreement.

Coun D Metcalfe queried the grass cutting on bank as work was stopped due to wasp nest. Mrs. C Steadman to contact R Bowland. 20. (09.17) Any other business (Information only) There was no any other business 21. (09.17) Date of the next meeting The next meeting is on 9th October 2017 at 7pm in the Village Hall.

HIPSWELL PARISH COUNCIL Meeting of Hipswell Parish Council held on Monday 9th October 2017 in Hipswell Village Hall at 7pm. Parish Councillors: Coun K Mendham (Chairman), Coun L Grose (Vice Chairman), Coun D Metcalfe, Coun A Metcalfe, Coun S Mendham, Coun A Munro & Coun J Burbridge. County Councillor: C/Coun H Grant District Councillors: D/Coun P Cullen Police: PCSO Eric Corfield. Clerk: Ms. Susan Thornton

1. (10.17) Public speaking time There were no members of the public present. 2. (10.17) Apologies Coun S Todd 3. (10.17) Declaration of Interest There were no declarations of interest. 4. (10.17) Approval of minutes from Sept Meeting It was proposed by Coun K Mendham, seconded by Coun S Mendham that these minutes be approved and this was agreed by all. 5. (10.17) Matters arising Light for St John’s Road parking Light required asap for parking on St John’s Road as nights are drawing in. Action Clerk 6. (10.17) Traffic Management Issues There were no issues to be raised. 7. (10.17) Police report Crime From 01 September 2017 to 30 September 2017 there were 25 crimes reported in the Hipswell Ward. For the same period in 2016 there were 21 crimes reported in the ward. Crimes Criminal Damage – 6 (2 x Hipswell Village) Theft – 9 (7 x Richmondshire Walk) Violence – 5 (2 x Shute Road, 2 in Barracks) Stolen Motor Vehicle – 1 Autocrime – 1 Other - 3 Crime Locations There were no hotspots for the other crimes, being spread throughout the ward. Two occurred in the St Martins area. Anti-social behaviour (ASB) Between 1 August 2017 and 31 August 2017 there were 20 incidents (7 x Richmondshire Walk, 5 x Shute Road) reported in Hipswell ward. For the same period in 2016 there were 14 incidents reported. Road Related Offences There were 8 Road Related offences in August, 4 resulting in a vehicle seizure and two reported for driving with a Vehicle Excise License. Project Servator Deployments are continuing throughout Catterick Garrison and the aim is to begin deployments in Richmond in December.

The community, military and retail areas are fully supportive of the project and it now being accepted as part of normal policing.

More officers will be training to conduct deployments in the near future. Project Servator will deploy uniformed and plain clothed officers with specially trained officers together with other resources such as police dog units and Road Policing Group. They will be highly visible and the location, dates and times of the deployments is unpredictable as will be the amount of officers and other resources. The aim is to deter, detect and disrupt criminal activity and those with hostile intent. In addition, they will strive to reassure communities and get them ‘on side’ and report all suspicious activity. Army Liaison Regular meetings take place with Unit Welfare Officers and monthly interviews are continuing on Forces Radio. 1

7. (10.17) Police report cont. School Liaison This is ongoing with sessions in Personal Safety and Internet Safety taking place in Risedale College and the primary schools. Police Cadets Police Cadets has had a successful start with all cadets fully engaging in the scheme. North Yorkshire Community Messaging This is a free system that allows people to receive the latest crime notifications and community news in their neighbourhoods. People can register on www.nycm.co.uk Contact North Yorkshire Police Please visit our website www.northyorkshire.police.uk for advice regarding Crime Prevention and safety advice. National 24hr non-emergency number 101 - 101 calls cost 15 pence per call from mobile or landline, regardless of length of call Call ‘Crimestoppers’ anonymously on 0800 555 111 IN AN EMERGENCY OR WHERE A CRIME IS IN PROGRESS ALWAYS CALL 999 Contact Details: PC 1726 Sean Godfrey [email protected] PCSO 6602 Eric Corfield [email protected] Questions to Police C/Coun H Grant questioned what the outcome was of the large group of kids kicking off in Coronation Park a couple of weeks ago, PCSO Corfield confirmed that this was subject to ongoing investigations – a number of individuals had been identified and dealt with. 8. (10.17) County matters C/Coun Grant reported on the following matters: That she was concerned that as many members of the parish council as possible make every effort to attend the consultation events regarding the future of The Friarage Hospital 21 October in Richmond and 6 November in the Catterick Leisure Centre. Without attendance the strongly held views of residents and members would just not be acknowledged or heard.

She told members that the financial levels for fees in care homes had been raised and that percentage increases for nursing and specialist care had been increased too.

The yellow lining at the school entrance would hopefully be completed in the October half term. She was not happy with the delay.

She had expressed her concerns regarding the Gleeson sites. Little or nothing to resolve the standard of fencing, litter fly tipping and general look of the area had been agreed with the developers who seem happy to let things remain as they are. RDC planning unit were pursuing.

She had attended People and Places programme board at the LGA. High on the agenda was skills shortages post Brexit.

The told members that CRACCL were actively seeking volunteers for the local libraries.

Thee 6136 continues to be a bone of contention but hopefully now that the utilities have completed their works progress would be swift to complete. Weekly updates are issued and members can have a copy if they contact Area 1.

She reminded people that flu jabs are free to over 65s or those with specific conditions.

Lastly she offered up to £2000 from her locality budget to Hipswell next April and asked that members think about a project or something specific to use it for.

9. (10.17) District matters Nothing to report. 10. (10.17) Burial Board Matters Nothing to report.

11. (10.17) Risk assessment – completion of monthly form The monthly form was duly completed. 12. (10.17) Advertising signing The signage has been sorted and is in place. 13. (10.17) De-fibulator Discussed whether or not the council felt that a de-fibulator would be required within the parish, given that there are a number around the Garrison, none of which have been needed to our knowledge it was felt that a de-fibulator may not be beneficial. The council did discuss the possibility of holding a First Aid course within Hipswell as an alternative, clerk to find further information and quotes. Action Clerk 14. (10.17) Precept The clerk has received a Precept request from RDC – to be discussed during November meeting. 15. (09.17) Planning No planning applications received. Attention brought to cash for clothes business running from temporary premised on Princes Gate car park, Coun L Grose to seek further information. 16. (10.17) Correspondence None 17. (10.17) Expenditure

The following expenditure is submitted for payment approval:- Ms S Thornton Clerks Salary for September’17 360.77 Less: Tax -72.00 Plus Expenses 82.60 371.37 H M Revenue & Clerks Tax 72.00 Customs Hipswell Village Hall Hire of Room for meeting 20.00 R Bowland Grass Cutting for September 774.00

£1237.37

The bank balances at the end of September’17 are as follows:

Lloyds Current Account 11144.88 Lloyds Deposit Account 24884.91 36029.79

This was proposed by Coun K Mendham, seconded by Coun Gross with all in agreement.

18. (09.17) Any other business (Information only) There was no any other business 19. (09.17) Date of the next meeting The next meeting is on 13th November 2017 at 7pm in the Village Hall.

HIPSWELL PARISH COUNCIL Meeting of Hipswell Parish Council held on Monday 13th November 2017 in Hipswell Village Hall at 7pm. Parish Councillors: Coun K Mendham (Chairman), Coun L Grose (Vice Chairman), Coun D Metcalfe, Coun A Metcalfe, Coun S Mendham, Coun A Munro & Coun J Burbridge. County Councillor: C/Coun H Grant District Councillors: D/Coun P Cullen Police: PCSO Eric Corfield Clerk: Ms. Susan Thornton

1. (11.17) Public speaking time There were no members of the public present. 2. (11.17) Apologies No apologies had been received. 3. (11.17) Declaration of Interest There were no declarations of interest. 4. (11.17) Approval of minutes from Sept Meeting It was proposed by Coun K Mendham, seconded by Coun L Grose that these minutes be approved and this was agreed by all. 5. (11.17) Matters arising Light for St John’s Road parking Light being installed this week, weather and workload allowing. First Aid Course Clerk had contacted local First Aid companies but no response received. C/Coun H Grant passed on the contact details of other local companies. Action Clerk 6. (11.17) Traffic Management Issues Coun A Munro reported that the 20mph sign at the top end of the village was obscured by a branch from a tree in the grounds of Hipswell Croft. Action Clerk 7. (11.17) Police report Crime From 1st October 2017 to 31st October 2017 there were 12 crimes reported in the Hipswell Ward. For the same period in 2016 there were 13 crimes reported in the ward. Crimes Theft – 2 Violence – 9 (4 x Richmondshire Walk, 2 x Shute Road) Drugs – 1 The Violence figure is high, however 4 of these relate to one incident at McDonalds involving an offender assaulting three others. He has been subsequently dealt with at court. Anti-social behaviour (ASB) From 1st – 31st October 2017 there were 16 incidents (7 x Richmondshire Walk) reported in Hipswell ward. For the same period in 2016 there were 7 incidents reported. There were no ASB incidents during the Halloween period. Road Related Offences There were 5 Road Related offences in August, 2 resulting in the driver being arrested for driving over the prescribed limit. Project Servator Deployments are continuing throughout Catterick Garrison and the aim is to begin deployments in Richmond in December.

The community, military and retail areas are fully supportive of the project and it now being accepted as part of normal policing. More officers will be training to conduct deployments in the near future.

Project Servator will deploy uniformed and plain clothed officers with specially trained officers together with other resources such as police dog units and Road Policing Group. They will be highly visible and the location, dates and times of the deployments is unpredictable as will be the amount of officers and other resources. The aim is to deter, detect and disrupt criminal activity and those with hostile intent. In addition, they will strive to reassure communities and get them ‘on side’ and report all suspicious activity.

7. (11.17) Police report cont. Army Liaison The regular meetings with Unit Welfare Officers continue with an emphasis being placed on Crime Prevention and Road Safety over the Christmas period. Road Safety presentations are being planned for units requesting them.

The ‘Leave a Light On’ initiative will be heavily promoted within the military and civilian population. School Liaison This is ongoing with sessions in Personal Safety and Internet Safety taking place in Risedale College and the primary schools. Police Cadets Catterick Police Cadets Attestation Ceremony will be on Wednesday 13th December, 6pm- 8pm at Risedale College. 19 of the original 20 cadets have made it to this stage and all are expected to successfully complete the two year course. North Yorkshire Community Messaging This is a free system that allows people to receive the latest crime notifications and community news in their neighbourhoods. People can register on www.nycm.co.uk Contact North Yorkshire Police Please visit our website www.northyorkshire.police.uk for advice regarding Crime Prevention and safety advice. National 24hr non-emergency number 101 - 101 calls cost 15 pence per call from mobile or landline, regardless of length of call Call ‘Crimestoppers’ anonymously on 0800 555 111 IN AN EMERGENCY OR WHERE A CRIME IS IN PROGRESS ALWAYS CALL 999 Contact Details: PC 1726 Sean Godfrey [email protected] PCSO 6602 Eric Corfield [email protected] 8. (11.17) County matters C/Coun Grant reported on the following matters: She, and others, had been approached by a resident who was displeased that the parish had asked for yellow lines. She had explained that the parish had requested it. She explained that Scarborough were the authority to police them and had asked RDC to notify. However, she had contacted the local police and she said that she had asked the parish chair to answer his concerns.

She had reported various lights. Any reports can be made direct by councillors via the REPORT IT web page on the NYCC site.

She had attended the Friarage consultation which gave no solutions only encouraged more questions. There were about 40 - 60 people there which wasn’t a lot but better than before.

She had been invited to the police cadet pass off parade in December and was looking forward to it.

Coun K Mendham reported to C/Coun Grant that the Gleesons fencing on Somerset Close has gotten worse since fireworks night, that fencing panels had been kicked down (inwards). C/Coun Grant has previously requested that Gleesons removed the temporary fencing however they have not. Clerk to contact Gleesons to report damage. Action Clerk She wished everyone a happy Christmas if she did not see them at the next meeting. 9. (11.17) District matters D/Coun L Grose and D/Coun P Cullen reported that 149 Fish and Chips had applied for an alcohol license. They also reported that the Boundary Commission has agreed that Richmondshire District Council will reduce its councilors from 34 to 24 and have set out ward boundaries. 10. (11.17) Burial Board Matters Nothing to report. 11. (11.17) Risk assessment – completion of monthly form The monthly form was duly completed.

12. (11.17) Policing of Double Yellow Lines Coun D Metcalfe asked PCSO Corfield about the policing of the double yellow lines around the village green, PCSO Corfield informed the council that the police can only issue a fixed penalty notice if a vehicle is causing an obstruction and that Scarborough Borough Council are tasked with parking enforcement. They will however keep an eye out when passing. Clerk to contact Scarborough Parking Enforcement to inform them of the new yellow lines. Coun D Metcalfe thanked C/Coun Grant on behalf of the council as the double yellow lines are working to deter parking on the access roads. Action Clerk 13. (11.17) Parish Precept 2018/2019 Richmondshire District Council have requested the parish precept requirements for the financial year 2018/19. Coun D Metcalfe proposed to keep the precept the same this was seconded by Coun K Mendham. Coun K Mendham suggested that funding/grants should be sought for new projects or areas that require improvement. Action Clerk 14. (11.17) Planning Planning ref 17/00800/FULL for Double Garage and Change of Use of Agricultural Land to Domestic Garden at The Arches, Woodhouse Farm, Sandbeck, Richmond, DL10 4SLA 15. (11.17) Correspondence Emailed to all RDC – New Premises – 149 Fish and Chips Helen Grant – OAN Key Findings Mr Liam Quinn – Hipswell Village Yellow Lines RDC – Planning Consultation for Application Reference 17/00800/FULL RDC – Big Lottery Funding Schemes Help for Heroes – Family Christmas party 16. (11.17) Expenditure The following expenditure is submitted for payment approval: - Ms S Thornton Clerks Salary for October’17 360.77 Less: Tax -72.20 Plus, Expenses 51.45 340.02 H M Revenue & Customs Clerks Tax 72.20 Hipswell Village Hall Hire of Room for meeting 20.00 Eyecatching Signs Parking Sign 108.00 R Bowland Grass Cutting for September 258.00

£798.22

The bank balances at the end of October’17 are as follows:

Lloyds Current Account £9887.51 Lloyds Deposit Account £24885.86 £30408.89

This was proposed by Coun K Mendham, seconded by Coun Gross with all in agreement.

17. (11.17) Any other business (Information only) Coun A Metcalfe reported that, during the school run, cars are often parked on the grass near the church, although this is fine in the Spring/Summer it causes damage to the grass in the Winter months when the ground is soft. Clerk to contact both schools to request that a notice is put in the newsletter to ask parents/carers to refrain from parking on the village green during winter months. Action Clerk 18. (11.17) Date of the next meeting The next meeting is on 8th January 2018 at 7pm in the Village Hall.

HIPSWELL PARISH COUNCIL Meeting of Hipswell Parish Council held on Monday 8th January 2018 in Hipswell Village Hall at 7pm. Parish Councillors: Coun K Mendham (Chairman), Coun L Grose (Vice Chairman), Coun D Metcalfe, Coun A Metcalfe, Coun S Mendham & Coun A Munro. County Councillor: C/Coun H Grant District Councillors: D/Coun P Cullen Police: PCSO Rachael Aylett Clerk: Ms. Susan Thornton

1. (01.18) Public speaking time There were no members of the public present. 2. (01.18) Apologies Apologies received from Coun J Burbridge and PC Sean Godfrey. 3. (01.18) Declaration of Interest There were no declarations of interest. 4. (01.18) Approval of minutes from Sept Meeting It was proposed by Coun K Mendham, seconded by Coun A Metcalfe that these minutes be approved and this was agreed by all. 5. (01.18) Matters arising Light for St John’s Road parking The light has now been installed. First Aid Course Clerk had received quotes for first aid courses, hope to be held in Spring/Easter. Land on Somerset Close Some repairs have been made by Gleeson to the damaged temporary fencing however there are still sections of fencing to be repaired. Action Clerk 6. (01.18) Traffic Management Issues Crossroad at Hildyard Row now open. Coun D Metcalfe raised his concern at the layout of the crossroad at Hildyard Row when turning right off the A6136, to contact NYCC highways to highlight concern about junction. Action Clerk 7. (01.18) Police report The following report was received after the council meeting due to skeleton staff and sickness, councilors requested that the report is received a couple of days prior to the parish meetings as previously agreed. Crime From 1st to 31st December 2017 there were 22 crimes reported in Hipswell Ward. For the same period in 2016 there were 11 crimes reported in the ward. Crimes Breakdown is as follows: Theft – 3 Violence – 10 (3 x Richmondshire Walk, 3 x Shute Road) Drugs – 1 Sexual – 1 Fraud & Forgery – 1 Criminal Damage – 4 Burglary Business – 2 Auto Crime - 1 Both Burglary reports are relating to damage caused to the Jaffa playing fields changing rooms. Anti-social behaviour (ASB) From 1st to 31st December 2017 there were 2 incidents reported in Hipswell Ward. For the same period in 2016 there were 8 incidents reported. Road Related Offences There were 5 Road Related offences in December, all were reports of manner of driving and 1 resulted in the driver having their car seized for driving without a license or insurance. Project Servator Deployments are continuing throughout Catterick Garrison and deployments began in Richmond in December. The community, military and retail areas are fully supportive of the project and it now being accepted as part of normal policing. More officers will be training to conduct deployments in the near future. 1

7. (01.18) Police report cont. Project Servator will deploy uniformed and plain clothed officers with specially trained officers together with other resources such as police dog units and Road Policing Group. They will be highly visible and the location, dates and times of the deployments is unpredictable as will be the amount of officers and other resources. The aim is to deter, detect and disrupt criminal activity and those with hostile intent. In addition, they will strive to reassure communities and get them ‘on side’ and report all suspicious activity School Liaison This is ongoing with sessions in Personal Safety and Internet Safety taking place in Risedale College and the primary schools. North Yorkshire Community Messaging This is a free system that allows people to receive the latest crime notifications and community news in their neighbourhoods. People can register on www.nycm.co.uk Contact North Yorkshire Police Please visit our website www.northyorkshire.police.uk for advice regarding Crime Prevention and safety advice. National 24hr non-emergency number 101 - 101 calls cost 15 pence per call from mobile or landline, regardless of length of call Call ‘Crimestoppers’ anonymously on 0800 555 111 IN AN EMERGENCY OR WHERE A CRIME IS IN PROGRESS ALWAYS CALL 999 Contact Details: PC 1726 Sean Godfrey [email protected] PCSO 6602 Eric Corfield [email protected] PCSO 3678 Rachael Aylett [email protected] 8. (01.18) County matters C/Coun Grant reported on the following matters: Rubbish Collections have been disrupted due to inclement weather and vehicle issues over the festive period, this has made the ‘catch-up’ more difficult. She reported she had contacted Richmondshire District Council regarding her concerns. Coun D Metcalfe asked C/Coun Grant for her assistance contacting NYCC Highways regarding drainage of Hall Lane. 9. (01.18) District matters D/Coun P Cullen reported that the closing date of the Boundary Commissions consultation is 15th January 2018. D/Coun L Grose reported that a Dementia Awareness session is to be held on 23rd January 2018, between 2pm and 3pm at Richmond Town Hall. D/Coun L Grose also reported that a planning application has been received for 95 residential dwellings to be built on land at Colburn Business Park, councilors agreed to support against the proposal. 10. (01.18) Burial Board Matters Nothing to report. 11. (01.18) Risk assessment – completion of monthly form The monthly form was duly completed. 12. (01.18) Village Green Coun K Mendham reported that cars are parking on the village green, during school drop off/pick up time, this is having a damaging effect on the village green. Clerk to contact local schools to pass message onto parents to avoid using the village green in inclement weather, clerk also to contact Richmondshire District Council regarding existing bylaw. Action Clerk 13. (01.18) Vacancy of Councillor To bring attention to councillors of vacancy due to none attendance of Steph Todd. 14. (01.18) Planning Planning ref 17/00619/FULL - Granted 15. (01.18) Correspondence Emailed to all RDC – Planning Consultation 17/00802/FULL YLCA – Future of the Friarage Hospital NYCC – Street Lighting Improvement Programme RDC – Richmondshire Community News November 2017 RDC – Garrison Area Partnership Meeting RDC – Richmondshire Area Committee Meeting 2

MOD – Garrison Expansion Briefing RDC – MOD briefing for Garrison Area Partnership members Area 1 Richmond – Notice of Temporary Road Closure 16. (01.18) Expenditure

The following expenditure was paid in December with prior agreement by the council: Ms S Thornton Clerks Salary for November’17 360.77 Less: Tax -72.20 Plus: Expenses 22.05 310.62 H M Revenue & Customs Clerks Tax 72.20 R Bowland Grass Cutting for October 144.00

£526.82

The following expenditure is submitted for payment approval: Ms S Thornton Clerks Salary for December’17 360.77 Less: Tax -72.20 Plus: Expenses 69.06 357.63 H M Revenue & Customs Clerks Tax 72.20 Hipswell Village Hall Hall Hire 20.00 SLCC Annual Membership 100.00

£529.83

The bank balances at the end of December’17 are as follows:

Lloyds Current Account £8706.47 Lloyds Deposit Account £24888.01 £30408.89

This was proposed by Coun S Mendham, seconded by Coun L Grose with all in agreement.

17. (01.18) Any other business (Information only) None 18. (01.18) Date of the next meeting The next meeting is on 12th February 2018 at 7pm in Hipswell Village Hall.

HIPSWELL PARISH COUNCIL Meeting of Hipswell Parish Council held on Monday 12th February 2018 in Hipswell Village Hall at 7pm. Parish Councillors: Coun K Mendham (Chairman), Coun L Grose (Vice Chairman), Coun D Metcalfe, Coun A Metcalfe, Coun J Burbridge, Coun S Mendham & Coun A Munro. County Councillor: C/Coun H Grant District Councillors: D/Coun P Cullen Police: None Clerk: Ms. Susan Thornton

Prior the meeting the chairman reminded councilors of NALC’s Good Councillor Guide and the Code of Conduct. Copies of The Good Councillor Guide are available from the clerk on request.

1. (02.18) Public speaking time 5 members of the public spoke of their concerns of the removal of trees on the far side of Cottages Beck, as this land is in the Colburn ward the public were advised to attend the Colburn Town meeting on Monday 19th February. 2. (02.18) Apologies No apologies received. 3. (02.18) Declaration of Interest There were no declarations of interest. 4. (02.18) Approval of minutes from January Meeting Minutes (points 6 and 9) were amended as instructed. It was proposed by Coun S Mendham, seconded by Coun L Grose that these minutes be approved following amendment and this was agreed by all. 5. (02.18) Matters arising Coun K Mendham reported that the lighting installed at the St John’s Road parking site was of a good standard. A quote has been received for re-varnishing the four benches in the parish of £50 + vat per bench, this was proposed by Coun D Metcalfe, seconded by Coun S Mendham with all in favour. A quote for matting for the village green is in hand – Coun L Grose to chase. 6. (02.18) Traffic Management Issues It was agreed by all to remove the Traffic Management Issues from the minutes and incorporate it with the County Matters with immediate effect. 7. (02.18) Police report Crime From 1st to 31st January 2018 there were 22 crimes reported in Hipswell Ward. For the same period in 2017 there were 18 crimes reported in the ward. Breakdown is as follows: Theft – 11 ( 3 x Princes Gate, 6 x Richmondshire Walk) Violence – 7 ( 2 x Shute Road, 1 x Princes Gate, Allenby, Leadmill, Hipswell Village) Burglary – 2 ( Shed and Vehicular) Other Crimes – 2 Anti-Social Behaviour (ASB) From 1st to 31st January 2018 there were 7 incidents (5x Richmondshire Walk,) reported in Hipswell Ward. For the same period in 2017 there were 12 incidents reported. Road Related Offences There were 5 Road Related offences in January. Project Servator Deployments are continuing throughout Catterick Garrison and Richmond. Deployments will be stepped up in the lead up to the Tour de Yorkshire. The community, military and retail areas are fully supportive of the project and it is intended to enhance links with the above. More officers will be trained in March. Army Liaison The regular meetings with Unit Welfare Officers continue with the current emphasis on Road Safety.

7. (02.18) Police report cont. School Liaison This is ongoing with sessions in Life Skills, Peer Pressure and Anti Social Behaviour taking place in Risedale College and the primary schools. You will be aware of the letter that secondary schools have sent out to parents in regards to ‘Red/Orange Tesla’ Ecstasy tablet concerns. North Yorkshire Police are liaising with the schools in an effort to deal with the issue and I am working closely with Risedale to disseminate information about the dangers of this drug. There is no evidence or information relating to the tablets being used at Risedale. Police Cadets The cadets are now attested and will be taking part in community initiatives. Ideas from the council in utilising the cadets are welcomed. North Yorkshire Community Messaging This is a free system that allows people to receive the latest crime notifications and community news in their neighbourhoods. People can register on www.nycm.co.uk Contact North Yorkshire Police Please visit our website www.northyorkshire.police.uk for advice regarding Crime Prevention and safety advice. National 24hr non-emergency number 101 - 101 calls cost 15 pence per call from mobile or landline, regardless of length of call Call ‘Crimestoppers’ anonymously on 0800 555 111 IN AN EMERGENCY OR WHERE A CRIME IS IN PROGRESS ALWAYS CALL 999 Contact Details: PC 1726 Sean Godfrey [email protected] PCSO 6602 Eric Corfield [email protected] PCSO 3678 Rachael Aylett [email protected] 8. (02.18) County matters C/Coun Grant reported on the following matters: She had received concerns relating to the removal of trees in the Colburn ward close to the border with Hipswell Parish. Following the concerns raised at the previous meeting regarding he layout of the crossroad at Hildyard Row, Highways are to put some lines in to show where to stop when turning right - this should be actioned shortly. She had raised concerns regarding the closure of dental provision in and around Hipswell, following contact with Rishi Sunak MP, funding has been provided to assist with the situation for NHS patients for one year. Flytipping (Kingfisher Drive) has been reported, and removed. Roadworks have been ongoing around Plummer Road. She reported that a SEND transport consultation was being held by NYCC on changes to their policy for home to school transport, specifically for those with special educational needs or disabilities. 9. (02.18) District matters D/Coun P Cullen had nothing to report. D/Coun L Grose had nothing to report. 10. (02.18) Burial Board Matters Coun D Metcalfe reported that fencing has been erected to fill the gap left following removal of an Ash tree. 11. (02.18) Risk assessment – completion of monthly form The monthly form was duly completed. 12. (02.18) Libraries Philip Wickes, Chair of CRACCL, spoke at the meeting to provide feedback on the progress of the libraries over the past year. A request for a 2 year funding plan was made to the parish council. It was agreed by all to discuss this request further at the next meeting. Action Clerk 13. (02.18) Data Protection Officer The clerk brought to the attention of the councilors the requirement to appoint a Data Protection Officer (DPO) as a requirement of the General Data Protection Regulation (effective on 25th May 2018). As we are awaiting further guidance from the National Association of Local Councils and Yorkshire Local Councils Association the item is to be put on the March agenda. Action Clerk 14. (02.18) Planning No planning applications received 2

15. (02.18) Correspondence Emailed to all RDC – Planning Consultation 18/00012/FULL NYCC – Proposed experimental amendment to waiting restrictions Terrace Care Home – Coffee Afternoon Poster RDC - Defibrillator introduction and awareness training session RDC – Presentation – MOD Briefing Session RDC - Funding Opportunities and 2019 Queen’s Award for Voluntary Service NYCC – Briefing notes for update on progress at Catterick Community Library NYCC – Prevent loneliness and isolation in Colburn RDC – North Yorkshire and York LNP Community Fund CHSJBA – Burial Board January Minutes and February Agenda RDC – Richmondshire Newsletters 16. (02.18) Expenditure

The following expenditure is submitted for payment approval: Ms S Thornton Clerks Salary for January 2018 360.77 Less: Tax -72.00 Plus: Expenses 38.40 327.17 H M Revenue & Customs Clerks Tax 72.00 Hipswell Village Hall Hall Hire 20.00 Help for Heros 249.97

£669.14

The bank balances at the end of January’17 are as follows:

Lloyds Current Account £8012.64 Lloyds Deposit Account £24889.00 £32901.64

This was proposed by Coun S Mendham, seconded by Coun J Burbridge with all in agreement. 17. (02.18) Any other business (Information only) None 18. (02.18) Date of the next meeting The next meeting is on 12th March 2018 at 7pm in Hipswell Village Hall.

HIPSWELL PARISH COUNCIL Meeting of Hipswell Parish Council held on Monday 12th March 2018 in Hipswell Village Hall at 7pm. Parish Councillors: Coun K Mendham (Chairman), Coun L Grose (Vice Chairman), Coun D Metcalfe, Coun A Metcalfe, Coun J Burbridge, Coun S Mendham & Coun A Munro. County Councillor: C/Coun H Grant District Councillors: D/Coun P Cullen Police: PCSO Aylett Clerk: Ms. Susan Thornton

1. (03.18) Public speaking time There were no members of the public present. 2. (03.18) Apologies No apologies received. 3. (03.18) Declaration of Interest There were no declarations of interest. 4. (03.18) Approval of minutes from February Meeting It was proposed by Coun K Metcalfe seconded by Coun J Burbridge that these minutes be approved, this was agreed by all. 5. (03.18) Matters arising None 6. (03.18) Police report Crime From 1st to 28th February 2018 there were 16 crimes reported in Hipswell Ward. For the same period in 2017 there were 19 crimes reported in the ward. Breakdown is as follows: Theft – 8 ( 3 x Princes Gate, 5 x Richmondshire Walk) Violence – 3 ( 1 x Shute Road, 2 x Richmondshire Walk) Drugs – 3 (1 x Shute Road, 2 x Richmondshire Walk) Criminal Damage – 1 (Richmondshire Walk) Anti-Social Behaviour (ASB) From 1st to 28th February 2018 there were 3 incidents (1x Tesco, 2 Leadmill Estate) reported in Hipswell Ward. For the same period in 2017 there were 11 incidents reported. Road Related Offences There were 2 Road Related offences in February. (1 x Richmondshire Walk, 1 x Richmond Road) Project Servator Deployments are continuing throughout Catterick Garrison and Richmond. Deployments will be stepped up in the lead up to the Tour de Yorkshire. The community, military and retail areas are fully supportive of the project and it is intended to enhance links with the above. Project Servator will deploy uniformed and plain clothed officers with specially trained officers together with other resources such as police dog units and Road Policing Group. They will be highly visible and the location, dates and times of the deployments is unpredictable as will be the amount of officers and other resources. The aim is to deter, detect and disrupt criminal activity and those with hostile intent. In addition they will strive to reassure communities and get them ‘on side’ and report all suspicious activity. School Liaison This is ongoing with sessions in Personal Safety and Internet Safety taking place in Risedale College and the primary schools. More recently Drugs & Knife crime advice has been given to a number of school aged youths after a spate of incidents involving a drug named ‘red tesla’. Incidents involving the ‘red tesla’ are being dealt with ‘robustly’ by North Yorkshire Police. North Yorkshire Community Messaging This is a free system that allows people to receive the latest crime notifications and community news in their neighbourhoods. People can register on www.nycm.co.uk

6. (03.18) Police report cont. Contact North Yorkshire Police Please visit our website www.northyorkshire.police.uk for advice regarding Crime Prevention and safety advice. National 24hr non-emergency number 101 - 101 calls cost 15 pence per call from mobile or landline, regardless of length of call Call ‘Crimestoppers’ anonymously on 0800 555 111 IN AN EMERGENCY OR WHERE A CRIME IS IN PROGRESS ALWAYS CALL 999 Contact Details: PC 1726 Sean Godfrey [email protected] PCSO 6602 Eric Corfield [email protected] PCSO 3678 Rachael Aylett [email protected] 7. (03.18) County matters C/Coun Grant reported on the following matters: NYCC council tax has increased. The Garrison Area Partnership meeting for the 7th March was cancelled. Increase in pot holes, these can be reported on the NYCC portal C/Coun Grant informed us that her attendance figures are 85.7% 8. (03.18) District matters D/Coun P Cullen had nothing to report. D/Coun L Grose reported that there is a £5 council tax increase. It was noted that as a parish, Hipswell voted not to put up our parish precept however a 3% increase was shown on the new council tax bills, on further investigation this is due to the tax base formula calculated by Richmond District Council. 9. (03.18) Burial Board Matters Coun D Metcalfe reported that the gates to the new cemetery are being left wide open on a regular basis, as a result the burial board have agreed to purchase two locks and install a notice providing contact details should anyone need access. 10. (03.18) Risk assessment – completion of monthly form The monthly form was duly completed. 11. (03.18) CRACCL Funding Following the request for funding at the February meeting the clerk, following requests from councilors, obtained financial information from CRACCL. It was discussed and agreed that further breakdown and clarification of these figures are required before a decision can be made regarding funding. Action Clerk 12. (03.18) Data Protection Officer Hipswell parish council is required to appoint a Data Protection Officer (DPO) as a requirement of the General Data Protection Regulation (effective on 25th May 2018), we are still awaiting further guidance from the National Association of Local Councils and Yorkshire Local Councils Association therefore the item is to be put on the May agenda. In the meantime the clerk is to conduct a data audit for Hipswell Parish Council. Action Clerk 13. (03.18) Planning No planning applications received. Questions were raised regarding the cabin on Princes Gate, Coun L Grose to chase this up with Richmondshire District Council. 14. (03.18) Correspondence Emailed to all Cllr H Grant – Dental Care Cllr H Grant – SEND Consultation RDC – Dementia Events RDC – Tour de Yorkshire RDC – Press Release – Small Business Grant CRACCL – Budget information North Yorkshire Police – February Report RDC – Apprenticeship Scheme RDC – Armed Forces Award Cllr H Grant – Standards and Predetermination Cllr H Grant – Fibre to new builds CHSJBA – Burial Board Agenda (15th March) RDC – Tour de Yorkshire Trophy Visits RDC – Garrison Gathering Meeting CHSJBA – Burial Board Minutes (18th February) 2

Shown at meeting David Thompson – Salt Bin Mr Thompson has requested a salt bin for Merlin Close, there is some uncertainty over who Merlin close is owned by – clerk to look into this and put on the agenda for next meeting. Action Clerk 16. (03.18) Expenditure

The following expenditure is submitted for payment approval: Ms S Thornton Clerks Salary for February 2018 360.77 Less: Tax -72.20 Plus: Office Re-imbursement 150.00 Plus: Expenses 38.40 476.97 H M Revenue & Customs Clerks Tax 72.20 Hipswell Village Hall Hall Hire 20.00 Calico Web Domain 36.00

£605.17

The bank balances at the end of February’17 are as follows:

Lloyds Current Account £7343.50 Lloyds Deposit Account £24890.06 £32233.56

This was proposed by Coun D Metcalfe, seconded by Coun S Mendham with all in agreement. 17. (03.18) Any other business (Information only) Sign for tennis court – put on agenda for May meeting. Action Clerk 18. (03.18) Date of the next meeting The next meeting is on 14th May 2018 at 6.30pm in Hipswell Village Hall.