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Annual General Report 2012 ANNUAL GENERAL REPORT Te Roopu Taurima O Manukau Trust 2012 HE MIHI Tena tatou katoa kua tatu mai nei ki te whakatutuki i tenei kaupapa a tatou, Te Hui A Tau mo Te Roopu Taurima O Manukau Trust. Ki nga mema honore o te Poari o tenei Roopu o tatou, ki nga Mokopuna katoa, me nga Kaimahi puta noa i nga rohe katoa o Te Roopu Taurima O Manukau, tena koutou katoa. E kore rawa tatou e wareware ki te hunga kua wheturangitia nei, nga Mokopuna me nga whanau whanui o Te Roopu Taurima O Manukau. Haere ratou, haere ratou, haere ratou katoa kia tatou nga kanohi ora, Tena tatou katoa. 1 3 NOTICE OF ANNUAL GENERAL MEETING 2012 Ko Te Roopu Taurima O Manukau e karanga atu ki a koutou e nga whanau, kaimahi, mokopuna, nga mata waka, haere mai nei ki te tautoko i te hui e tu mai nei. E nga whanau whanui o Te Roopu Taurima o Manukau, anei ra te panui mo te hui a tau i roto i a Noema me ona mohukihuki, tumanako, nau mai, haere mai The 2012 Annual General Meeting for Te Roopu Taurima o Manukau Trust will be held on Thursday, 15 November 2012 at Te Roopu Taurima o Manukau Auckland office – 519 Great South Road, Otahuhu, Auckland. Any enquiries or clarification please contact Mereana Hona, Board Administrator email: [email protected] 4 5 AGENDA THE ANNUAL MEETING OF TE ROOPU TAURIMA O MANUKAU TRUST WILL TAKE PLACE ON THURSDAY 15TH NOVEMBER 2012, 519 GREAT SOUTH ROAD, OTAHUHU, AUCKLAND. 1. Karakia 2. Mihimihi Himene - Whakaaria Mai 3. Present/ Apologies 4. Previous Meeting Minutes – AGM 2011 StatISTICS 5. Business Associates 6. What’s on board 7. Organisational Chart 8. ‘Kei roto I te Whare’ –In the whare (whakapapa o nga whare) 9. Service Statistics Yearly 2012 REPORTS 10. Chairperson report – tabled by Derek Petera 11. Executive Director report – tabled by John Marsden 12. Business Support Services • Finance report – tabled by Cathy Li • Assets report – tabled by Saul Roberts • Human Resources report – tabled by Ani Petera/Adele Muller/Matthew Paul, Tupou Evans • Quality and Risk report – tabled by Tangihaere Macfarlane • Information Systems report – tabled by Valerie Lui • Maori Development Advisor report – tabled by Waitai Petera • General Manager Business Support – tabled by Brian Emery 13. Care Services Reports • Residential Services- Auckland – tabled by Phillip Muller • RIDSAS Services- Auckland – tabled by Wiremu Anaru • Auckland Vocational Services – tabled by Maata Tua • Mahinga Mara report – tabled by Lisa Muller • Awhi Whanau Auckland – tabled by Destiny Neilson/Louisa Fielding • Regional Manager Overview report – tabled by Sarah (Hera) Te Pou-Onehi • Area Manager report – tabled by Tony Tietie • Te Taitokerau report – tabled by Picolo Paaki • Te Waipounamu report – tabled by Winiata Brown • General Manager Care Services report – tabled by Lorraine Bailey • Clinical report – tabled by Sarah Williams • Korowai Aroha 14. Nominations a. Chairperson nominations (John Marsden to Chair from this point) b. Board Administrator nominations 15. General Business 16. Karakia Whakamutunga/ Himene 6 7 Hui Minutes Whare/Service Area: Annual General Meeting 2011 Te Ra: 17th November 2011 Taken By: Mereana Hona- Board Administrator Karakia: John Marsden Mihimihi: Gary Brown, Waitai Petera Start Time: 6:15pm Present: Derek Petera- (Chairman) John Marsden, Gary Brown, Miriama Postlethwaite, Sandra McDonald, Tiraha Ngerengere, Denise Ewe, Debbie Renahan In Attendance : Phillip Muller- Area Manager , Waitai Petera- Maori Advisor , Ani Petera- Human Resource Manager, Jeff Muir ( Accountant), Lisa Muller- Mahinga Mara, Nora Cooke, Cedric Snowden, Monty Hune Jnr, Cathy Li, Maata Tua, Maree King, Monty Hune Snr, Te Awhina Asekona-Korowai Aroha, Tangihaere Macfarlane, Ashani Senanyyake, Elsie Tua-whanau, Jeff Muir (Accountant) , Picolo Paaki-Area Manager , Wiremu Anaru, Hine Rangitutia- Regional Manager, Gary Wyatt ( RIDCA) , Craig Clarke- Transport Manager, Jenny Stronge–Partner of Craig Clarke Apologies: Michael Phanoulas Moved: Derek Petera Second: Debbie Renahan Carried: 1. Karakia o Q & R- “ it’s about improvement- by 2. mihimihi Tangihaere Macfarlane 3. Attendance and apologies o Supporting the Kaupapa- By Waitai Petera 4. Poroporoaki 13. Care Services 5. Confirmation of minutes of 2010 annual meeting o Auckland o Matters arising o South Islands 6. Financial Audited Report 2011 o Waikato 7. Business Associates- o Te Taitokerau o Night of Delights • Organisation Profile Appointment of o Sports Madness Auditors/ Business Associates 14. Te Ara Taumatatanga- “ A pathway forward” 15. Future Aspirations- ‘If we don’t know where we came 8. Highlights of 2011 from, we won’t know where we are going’ 9. Whose on Board 16. General Business 10. Chairman’s Report- by Derek Petera 17. Election of Officers 11. Change Direct Report- by John Marsden 18. Karakia Whakamutunga 12. Business Services Finance report-tabled by Cathy Li o Artwork provided by Roimata Aubrey and Dallas Nelson o Assets Report- tabled by Maree King o Transport Report- tabled by Craig Clark o Mucking In- by Lisa Muller o He tangata, he tangata- by Ani Petera o OSH- by Ashani Senanyake Mihimih Na John Marsden i tuku mihi atu ki aMichael Phanoulas. Kei te tino mauiui ia i tenei wa. Acknowledgements and prayers to Michael Phanouals, who is very unwell at this point in time. Our wishes are with him and his whanau Agenda Item # 5 Annual General 2010 Previous Meeting Minutes: Previous Minutes passed as true and correct yes √ no ☐ Correction of name: - Sandra MacDonald not Sandra Thompson Moved: Derek Petera Seconded: Miriama Postlethwaite Carried: PREVIOUS MINUTES Agenda Item # 5 : Matters Arising from previous meeting minutes 2011 Risk Level: Low WHARE / SERVICE AREA: ANNUAL GENERAL MEETING 2011 Hui Minutes Correction of name- Sandra Thompson to Sandra McDonald TH TE RA: 17 NOVEMBER 2011 TAKEN BY: MEREANAWhare/Service HONA Area: Annual General Meeting 2011 Related Policy: Moved: Derek Petera Seconded: Debbie Renahan Carried: Board Standing Te Ra: 17th November 2011 Taken By: Mereana Hona- Board Orders Administrator Actions to improve: Person • Nil Responsible: Timeframe: Karakia: John Marsden Mihimihi: Gary Brown, Waitai Petera Start Time: 6:15pm Present: Derek Petera- (Chairman) John Marsden, Gary Brown, Miriama Postlethwaite, Sandra McDonald, Tiraha Ngerengere, Denise Ewe, Debbie Renahan Agenda Item # 6: Financial Audit Report 2011 Risk Level: Low In Attendance : Phillip Muller- Area Manager , Waitai Petera- Maori Advisor , Ani Petera- Human Resource Manager, Jeff Tabled by Jeff Muir –Accountant Muir ( Accountant), Lisa Muller- Mahinga Mara, Nora Cooke, Cedric Snowden, Monty Hune Jnr, Cathy Li, Maata Tua, Maree “that the Finance Audit Report be accepted as true and correct” Related Policy: King, Monty Hune Snr, Te Awhina Asekona-Korowai Aroha, Tangihaere Macfarlane, Ashani Senanyyake, Elsie Tua-whanau, • Financial results not good Business Jeff Muir (Accountant) , Picolo Paaki-Area Manager , Wiremu Anaru, Hine Rangitutia- Regional Manager, Gary Wyatt ( • Financial deficit for Year ending 2011 Planning RIDCA) , Craig Clarke- Transport Manager, Jenny Stronge–Partner of Craig Clarke • Jeff strongly advised need to implement cost savings strategies or the organisation will not Apologies: Michael Phanoulas continue in business Moved: Derek Petera Second: Debbie Renahan Carried: “the board move that the financial audit report 2011 be ratified and accepted ” Discussions 1. Karakia Q & R- “ it’s about improvement- by o Moved: Derek Petera Seconded: Debbie Renahan Carried: 2. mihimihi Tangihaere Macfarlane 3. Attendance and apologies Supporting the Kaupapa- By Waitai Petera o Agenda Item # 7: Business Associates Risk Level: Low 4. Poroporoaki 13. Care Services Derek Petera tabled report of list of current business associates 5. Confirmation of minutes of 2010 annual meeting Auckland o • Read as true and correct. o Matters arising o South Islands To change Accountant Auditors to Cynthia Forbes Associates 6. Financial Audited Report 2011 o Waikato Motion to move to change Accountant Auditors to Cynthia Forbes Accountants Related Policy: 7. Business Associates- o Te Taitokerau Moved: John Marsden Seconded: Derek Petera Carried o Night of Delights • Organisation Profile Appointment of o Sports Madness Auditors/ Business Associates 14. Te Ara Taumatatanga- “ A pathway forward” Agenda Item #8: Organisational Profile Risk Level: Low Agenda Item # 10: General Business 15. Future Aspirations- ‘If we don’t knowRisk where Level: we Low came Reports tabled 8. Highlights of 2011 from, we won’t know where we are going’ 9.1. WhoseBoard Nominations:on Board 16. General Business Related Policy: Derek Petera removed himself’ Gary Brown chaired the meeting from this point. 10. Chairman’s Report- by Derek Petera 17. Election of Officers 11. Change Direct Report- by John Marsden 18. Karakia Whakamutunga Nominations for Chairman position: 12. Business Services Agenda Item # 8: Chairman AGM Report 2011 Risk Level: John Marsden nominated Derek Petera Seconded: Sandra MacDonald Tabled by Derek Petera - Chairman Negligible Finance report-tabled by Cathy Li “move that theo board accept Derek Petera as the Chairman” Artwork Agreed provided by Roimata Aubrey and Dallas Nelson “that the Chairman Report 2011 be received” Assets Report- tabled by Maree King Lorraine Baileyo nominated Denise Ewe- Seconded: Cathy Li Chairman read and tabled report Transport Report- tabled by Craig Clark Denise Ewe declinedo nomination • Related Policy: Mucking In- by Lisa Muller Accepted by Dereko Petera Moved: Derek Petera Seconded: Denise Ewe Carried:
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