SIGCHI Conferences Report for Members May 2018

SIGCHI Conferences Report May 22, 2018

SIGCHI (Special Interest Group on Computer-Human Interaction) is led by the SIGCHI Executive committee and one of the appointed roles on this committee is the ACM SIGCHI Vice President for Conferences. This person is responsible for overseeing all aspects of SIGCHI-sponsored conferences and SIGCHI currently sponsors 24 conferences.

www.si

In addition to the annual CHI conference, the Specialised Conferences program of ACM SIGCHI has gradually evolved and has now become a signiﬁcant part of the conference program that is offered to the HCI community at large. Across our conferences we have over 9,000 delegates attend our 24 conferences, with around 3000 of these attending CHI. This program includes all conferences involving ACM SIGCHI other than the annual CHI conferences. Throughout this report there are references to Specialised Conferences (e.g. Group to VRST) and CHI. Each conference has a steering committee and the chair of each steering committee serves on the ACM SIGCHI Council of Steering Committee Chairs. In addition we have an Adjunct Chair for CHI on the SIGCHI EC along with a SIGCHI Conference Board which works with the ACM SIGCHI VP for Conferences. The CHI Steering Committee oversees the activities of all CHI conference committee chairs from CHI 2018 onwards. It ensures that the objectives of the conference as established by the Steering Committee and EC are met. The CHI Steering Committee was created by SIGCHI Executive Committee in 2016. From CHI 2018 onwards, this committee serves as a focal point for communications between the conference committee, CHI attendees, CHI committees, CHI vendors, CHI liaison, SIGCHI and the SIGCHI Services Staff. This report is for your information only. Nothing here should be interpreted as a change to any ACM or SIGCHI policy or procedure.

Aaron Quigley SIGCHI VP Conferences 1 of 21 SIGCHI Conferences Report May 22, 2018 Table of Contents

Table of Contents 2 1. Upcoming Conferences 3 2. Recent Changes 7 2.1 Our Submission and Review Policy Update 7 2.2 SIGCHI Student Travel Grant Update 7 2.3 Specialised Conferences Advice Update 8 2.4 Specialised Conferences Development Fund Update 8 2.5 Internationalisation, Diversity and Inclusion Events Update 8 3. Council of Steering Committee Chairs: CSCC 8 3.1 Study of gender diversity related issues in SIGCHI 9 3.2 Survey on “SIGCHI software” 9 3.3 Survey on SIGCHI ﬁnancial supports 10 3.4 Dates 11 4. SIGCHI Conferences Board 13 5. Locations of sponsored conferences 14 6. Locations of in-cooperation conferences since 2002 15 7. PAF and TMRF 15 8. Conference budgets 16 9. SIGCHI Specialised Conferences Development Fund 16 10. Paper downloads 18 11. SIGCHI Student Travel Grant: SSTG 19 11.1 Summary of awards to date 19 12. Internationalisation, Diversity and Inclusion events at SIGCHI Sponsored Conferences 19 13. Videos and Banners for CHI 2018 20 14. Become a Volunteer at ACM SIGCHI events at conferences 20 15. ACM Europe Council Best paper Award 20

Aaron Quigley SIGCHI VP Conferences 2 of 21 SIGCHI Conferences Report May 22, 2018

1. Upcoming Conferences 1. Sponsored Conference List

Conference Name Dates Location Co- sponsor(s)

GROUP ’18: 2018 ACM Conference on 01/07 – 01/10 Sanibel 100% SIGCHI Supporting Groupwork Island, group.acm.org Florida, USA

HRI ’18: ACM/IEEE International Conference on 03/05 – 03/08 Chicago, 50% SIGCHI, Human-Robot Interaction USA SIGART 10%, humanrobotinteraction.org/2018/ IEEE 40%

IUI ’18: 23rd International Conference on 03/07 – 03/11 Tokyo, 50% SIGCHI, Intelligent User Interfaces Japan SIGAI 50% iui.acm.org/2018

TEI ’18: Twelfth International Conference on 03/18 – 03/21 Stockholm, 100% SIGCHI Tangible, Embedded, and Embodied Interaction Sweden tei.acm.org/2018/

DIS ’18: Designing Interactive Systems 06/11 – 06/13 Hong Kong 100% SIGCHI Conference dis.acm.org

ETRA ’18: 2018 Symposium on Eye Tracking 06/14 – 06/18 Warsaw, 50% SIGCHI, Research and Applications Poland SIGGRAPH etra.acm.org 50%

EICS ’18: ACM SIGCHI Symposium on 06/19 – 06/22 Paris, 100% SIGCHI Engineering Interactive Computing Systems France eics.acm.org

IDC ’18: Interaction Design and Children 06/19 – 06/22 Trondheim, 100% SIGCHI idc.acm.org/2018 Norway

TVX ’18: ACM International Conference on 06/27 – 06/29 Seoul, 100% SIGCHI Interactive Experiences for TV and Online Video Korea tvx.acm.org/2018

CI ’18: Collective Intelligence 07/07 – 07/08 Zurich, 100% SIGCHI CI Website Switzerland

UMAP ’18: User Modeling, Adaptation and 07/08 – 07/11 Singapore 50% SIGCHI, Personalization Conference SIGWEB 50% www.um.org

MobileHCI ’18: 20th International Conference 09/03 – 09/06 Barcelona, SIGCHI on Human-Computer Interaction with Mobile Spain 100.00% Devices and Services mobilehci.acm.org/

Aaron Quigley SIGCHI VP Conferences 3 of 21 SIGCHI Conferences Report May 22, 2018

AutomotiveUI ’18: 10th International Conference 09/23 – 09/25 Toronto, 100% SIGCHI on Automotive User Interfaces and Interactive Canada Vehicular Applications www.auto-ui.org/18/

RecSys ’18: 12th ACM Conference on 10/03 – 10/08 Vancouver, 100% SIGCHI Recommender Systems Canada recsys.acm.org

Ubicomp ’18: The 2018 ACM International Joint 10/08 – 10/12 Singapore 50% SIGCHI, Conference on Pervasive and Ubiquitous SIGMOBILE Computing 50% ubicomp.org

SUI ’18: Symposium on Spatial User Interaction 10/13 – 10/14 Berlin, 50% SIGCHI, sui.acm.org Germany SIGGRAPH 50%

UIST ’18: The 31st Annual ACM Symposium on 10/14 – 10/17 Berlin, 90% SIGCHI, User Interface Software and Technology Germany SIGGRAPH uist.acm.org 10%

ICMI ’18: International Conference on 10/16 – 10/20 Boulder, 100% SIGCHI Multimodal Interaction USA icmi.acm.org/2018

CHIPLAY ’18: The annual symposium on 10/28 – 10/31 Melbourne, 100% SIGCHI Computer-Human Interaction in Play Australia chiplay.acm.org/2018

CSCW ’18: Computer Supported Cooperative 11/03 – 11/07 Jersey City, 100% SIGCHI Work NJ, USA cscw.acm.org

ISS ’18: Interactive Surfaces and Spaces 11/25 – 11/28 Tokyo, 100% SIGCHI iss.acm.org/2018 Japan

VRST ’18: 24th ACM Symposium on Virtual 11/29 – 12/01 Tokyo, 50% SIGCHI, Reality Software and Technology Japan SIGGRAPH vrst.acm.org/vrst2018 50%

HRI ’19: ACM/IEEE International Conference on 03/11 – 03/14 Daegu, 50% SIGCHI, Human-Robot Interaction Korea SIGART 10%, humanrobotinteraction.org/2019/ IEEE 40%

TEI ’19: Thirteenth International Conference on 03/17 – 03/21 Tempe AZ, 100% SIGCHI Tangible, Embedded, and Embodied Interaction USA tei.acm.org

IUI ’19: 24th International Conference on 03/17 – 03/20 Los 50% SIGCHI, Intelligent User Interfaces Angeles, SIGAI 50% iui.acm.org/2019 USA

CHI 2019 04/05 - 09/05 Glasgow, 100% SIGCHI UK

UMAP ’19: 27th Conference on User Modeling, 06/09 – 06/12 Larnaca, 50% SIGCHI, Adaptation and Personalization Cyprus SIGWEB 50% www.um.org/umap2019

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IDC ’19: Interaction Design and Children 06/12 – 06/15 Boise, ID, 100% SIGCHI idc.acm.org/2019 USA

EICS ’19: ACM SIGCHI Symposium on 06/18 – 06/21 Valencia, 100% SIGCHI Engineering Interactive Computing Systems Spain eics.acm.org

TVX ’19: ACM International Conference on 06/19 – 06/21 Manchester 100% SIGCHI Interactive Experiences for TV and Online Video , UK tvx.acm.org/2019

DIS ’19: Designing Interactive Systems 06/24 – 06/28 San Diego, 100% SIGCHI Conference USA dis.acm.org/2019

C&C ’19: Creativity and Cognition 06/23 – 06/27 San Diego, 100% SIGCHI cc.acm.org/2019 USA

ETRA ’19: 2019 Symposium on Eye Tracking 06/25 – 06/28 Maui, 50% SIGCHI, Research and Applications Hawaii, SIGGRAPH etra.acm.org USA 50%

RecSys ’19: 13th ACM Conference on 09/16 – 09/20 Copenhage 100% SIGCHI Recommender Systems n, Denmark recsys.acm.org

MobileHCI ’19: 21st International Conference on 10/01 – 10/04 Taiwan SIGCHI Human-Computer Interaction with Mobile 100.00% Devices and Services mobilehci.acm.org/

UIST ’19: The 32nd Annual ACM Symposium on 10/20 – 10/23 New 90% SIGCHI, User Interface Software and Technology Orleans, SIGGRAPH uist.acm.org LA, US 10%

IUI ’20: 25th International Conference on 03/17 – 03/20 Cagliari, 50% SIGCHI, Intelligent User Interfaces Italy SIGAI 50%

CHI 2020 04/25 - 04/30 Honolulu, 100% SIGCHI Hawaii

CHI 2021 (contracts in negotiation) TBA Asia 100% SIGCHI

CHI 2022 (North America, site selection TBA North 100% SIGCHI underway) America

2. In-Cooperation Conference List

Conference Name Dates Location Sponsor(s)

LAK ’18: 8th International Learning Analytics and 03/05 – 03/09 Sydney, Society for Knowledge Australia Learning Analytics Research (SOLAR) 100.00%

Aaron Quigley SIGCHI VP Conferences 5 of 21 SIGCHI Conferences Report May 22, 2018

CHIuXiD ’18: The 4th International HCI and UX 03/26 – 03/29 Yogyakarta, PIDI (Indonesian Conference Indonesia Interaction Design 2018.chiuxid.org Association) 100.00% CHIIR ’18: Conference on Human Information 03/11 – 03/15 New SIGIR 100.00% Interaction and Retrieval Brunswick, sigir.org/chiir2018 USA

ICEIS ’18: 20th International Conference on 03/23 – 03/24 Funchal, INSTICC Enterprise Information Systems Madeira 100.00% www.iceis.org Portugal APAScience ’18: Technology, Mind, and Society 4/11 – 04/15 Washington, American APAScience site USA Psychological Association 100.00% W4A ’18: International Web for All Conference 04/23 – 04/25 Lyon, France Web4All 100.00% www.w4a.info/2018 GI ’18: Graphics Interface 2018 05/08 – 05/11 Toronto, CHCCS 100.00% graphicsinterface.org/conference/2018/ Ontario, Canada

AVI ’18: 2018 International Conference on 5/29 – 06/01 Castiglione Università di Advanced Visual Interfaces della Pescaia, Roma 100.00% AVI 2018 Italy PerDis ’18: The International Symposium on 06/06 – 06/08 Munich, SIGMOBILE Pervasive Displays Germany 100.00% www.pervasivedisplays.org/2018/ FabLearn Europe ’18: Creativity and Fabrication in 06/17 – 06/18 Trondheim,No NTNU 100.00% Education rway fablearn.eu SCF ’18: Symposium on Computational 06/18 – 06/19 Cambridge, SIGGRAPH Fabrication USA 100.00% scf.acm.org/

MOCO ’18: 5th International Conference on 06/28 – 06/30 Genova, Italy DIBRIS – Movement and Computing University of www.infomus.org/MOCO2018/ Genova 100.00% HT ’18: 29th ACM Conference on Hypertext and 07/09 – 07/12 Baltimore, SIGWEB Social Media USA 100.00% ht.acm.org/ht2018 ECCE ’18: 36th annual European Conference on 09/05 – 09/07 Utrecht, EACE 100.00% Cognitive Ergonomics Netherlands ECCE website PhyCS ’18: International Conference on 09/19 – 09/21 Seville, Spain INSTICC Physiological Computing Systems 100.00% http://www.phycs.org/

iWOAR ’18: 5th international Workshop on 09/20 – 09/21 Berlin, Fraunhofer IGD Sensor-based Activity Recognition and Interaction Germany 100.00% iwoar.org/2018

Aaron Quigley SIGCHI VP Conferences 6 of 21 SIGCHI Conferences Report May 22, 2018

NordiCHI ’18: Nordic Conference on Human- 09/29 – 10/03 Oslo, Norway Department of Computer Interaction Informatics, www.nordichi2018.org/ University of Oslo 100.00% MAB ’18: Media Architecture Biennale 11/13 – 11/16 Beijing, China Central Academy mab18.org/ of Fine Arts 100.00%

MUM ’18: 18th International Conference on Mobile 11/13 – 11/16 Cairo, Egypt German and Ubiquitous Multimedia University in Cairo www.mum-conf.org/2018/ 100.00%

You can always ﬁnd details of our upcoming conferences here: https://sigchi.org/conferences/ upcoming-conferences/ in addition we are trying to keep our new SIGCHI conferences and deadline calendar up to date here https://sigchi.org/conferences/calendar/ 2. Recent Changes 2.1 Our Submission and Review Policy Update In: https://sigchi.org/about/sigchi-policies/conference-policies/submission-and-review/

Appeal to the SIGCHI CSCC to be replaced by the Conference Board. No objections from the CSCC and approved by the SIGCHI EC.

In the above policy we will replace step (7) 7. Appeal to the SIGCHI Council of Steering Committee Chairs (CSCC). With 7. Appeal to the SIGCHI Conferences Board.

This change comes about to allow for a more rapid response when matters come through the appeal chain. The SIGCHI Conferences Board is a smaller representative group which can make decisions.

2.2 SIGCHI Student Travel Grant Update https://sigchi.org/conferences/student-travel-grants/student-travel-grant/

In January 2018 the SIGCHI EC approved an increase in the SSTG budget to $108,000 for 2018/2019. Further, the EC approved the SSTG committee to offer 150 provisional awards while budgeting for 60.

In reality, while a student might receive a provisional award of a travel grant, they may not end up getting something accepted which would allow them to activate the travel grant. As a result, we can offer more provisional grants knowing that not all of these will convert to actual awards. At the moment we use a 2.5 multiplier and we track the conversion rate from provisional to actual to allow us to modify this multiplier (up or down). Determining the size of the fund and the multiplier is a manner of careful budgeting each year to ensure what we aim for is affordable within the overall SIGCHI budget. Please see section 11 below for details on this fund to date.

Aaron Quigley SIGCHI VP Conferences 7 of 21 SIGCHI Conferences Report May 22, 2018 2.3 Specialised Conferences Advice Update Specialised conferences are chaired and organised by volunteers. SIGCHI maintains a page of advice on how to organise a SIGCHI sponsored or co-sponsored conference https://sigchi.org/ conferences/organizer-resources/organising-a-sigchi-sponsored-or-co-sponsored-conference/

2.4 Specialised Conferences Development Fund Update

The SIGCHI Specialised Conferences Development Fund is outlined in detail online and there are points of note in section 9 in this report. The intent of this fund is to return to conferences, based on a historical view of the conference ﬁnances, awards for new activities which will aid the delegate experience. To date we have offered 19 awards valued at over $225,000 to conferences, from summer school support to travel grants, or mobile broadband to bootstrapping a new tutorial program. This fund started in 2015 and each year we have been trying to adapt it to aid more conferences in more ways.

In 2017 we changed the fund so that: 1. We allow the SIGCHI conferences board to make a award upto the maximum of (a) the historical view as 50% of total surplus/loss since 2011 or (b) 10% of the most recent TMRF value

In 2018 we changed the fund again so 2. Where a conference has a historical view which is larger than the contingency in their current TMRF we offer the steering committee the opportunity to bring their contingency to $0 (for this year). The contingency on the budgets is there for unforeseen things. Reducing a conference contingency is not a simple matter as it’s been set at a particular level over many years to help with the budget process. 3. Further, where any conference has a historical view of over $100k, the SIGCHI EC needs to be advised of this so a discussion with that steering committee can be undertaken to understand the delegate experience for that conference series. 2.5 Internationalisation, Diversity and Inclusion Events Update https://sigchi.org/2017/06/internationalisation-diversity-and-inclusion-events-at-sponsored- conferences/

This $25,000 fund for sponsored conferences was renewed for 2018/2019. Section 12 below has more details of what has been supported to date. 3. Council of Steering Committee Chairs: CSCC

The SIGCHI Council of Steering Committee Chairs (CSCC) is comprised of steering committee chairs and members of the SIGCHI EC. Each sponsored or co-sponsored SIGCHI conference (where the SIGCHI sponsorship is 50% or greater) has one steering committee chair or their designee on the CSCC. The members of the SIGCHI EC on the CSCC include the President or Executive Vice President, VP Conferences, VP Publications, VP Operations and VP Membership and Communication. The Vice President for Conferences is the chair of the Council of Steering Committee Chairs which is expected to meet annually.

The CSCC is charged with (1) reporting on their individual conferences, (2) considering policies which affect all SIGCHI sponsored conferences and (3) making recommendations for new policies and strategic initiatives. The CSCC is expected to consider the activities of the SIGCHI Publications Board, SIGCHI Conferences Board, and Operational Board/Group and make

Aaron Quigley SIGCHI VP Conferences 8 of 21 SIGCHI Conferences Report May 22, 2018 recommendations to the Executive Committee. In addition, the CSCC is expected to nominate three members of the SIGCHI Conferences Board.

The most recent CSCC was held on Thursday Dec 7th in the Hyatt Regency Montreal, Canada. The agenda included, Welcome and Introductions (Aaron and Helena), Steering committee presentations (part I) (5 mins each), Operations and Conference Software PCS 2.0/Mobile App etc. (Dan), Steering committee presentations (part II), Lunch with CHI Steering Committee, Publications (Cliff) including (Revision to SIGCHI "Submission and Review” policy, PACM’s relationship with conferences and experiences with publication support companies (Conference Publishing Company, Sheridan)), Conference Accessibility (Jennifer Mankoff) including (SIGCHI Accessibility Community, Past Survey, Common Issues, Near Term Goals, Longer Term, Accessibility of papers), Membership and Communication (Regina), Conferences (Aaron) including (Student Travel Grants, Conferences Development Fund, In-person vs on-line PC meetings, Guidelines for presenters/authors from countries who cannot get visas to travel to conference, How to improve the conference rankings for a given conference, assuring diversity across SIGCHI conferences, moving away from in-person PC meetings, deadlines and overly aggressive review cycles in SIGCHI conferences.

Some of the issues which arose include, overlapping conference dates, conference growing pains (more papers, more delegates, more dates (biennial to annual)), new journals in PACM and Transactions of HRI, time for the ACM to pay bills from suppliers at conferences, exploration of co- location (e.g. DIS and C&C will co-locate in Los Angeles in 2019 and SUI with UIST in 2018 in Berlin), learning about the ACM/SIGCHI policies and procedures for new conference chairs and new steering committee chairs (the need to share knowledge within each conference series is key), suggestions for new programs (e.g. a SIGCHI distinguished speaker program), visa issues, childcare options, diversity in gender, location, academic/practitioners, issues with gender balance on steering committees (and how to address this), documentation within each conference committee.

The outcomes from this meeting are a series of actions, changes to practice and sharing of best practice across the family of conferences. 3.1 Study of gender diversity related issues in SIGCHI

There is a study of gender diversity related issues in six leading conferences in HCI underway at the moment by SIGCHI. This was inspired by the study SIGARCH completed: https:// www.sigarch.org/gender-diversity-in-computer-architecture/. Once this group reports the SIGCHI EC will consider the ﬁndings and we can expect a series of blog posts and articles to share with the wider SIGCHI community. We will ask the community and conference series to consider the ﬁndings and to expand the pool of conferences surveyed.

Actions are already underway, for example, seeing the diversity and inclusion lunch event at CHI or the broadening participation workshop at UbiComp the SIGCHI EC established the “Internationalisation, Diversity and Inclusion event” call. Ideas and actions can come from anywhere and from anyone and we encourage members to discuss their ideas and actions and to share these across the family of SIGCHI conferences. 3.2 Survey on “SIGCHI software” In Dec 2017 we surveyed the representatives of the steering committees at the CSCC to provide us with prioritisation in rank order of six things SIGCHI do or are planning to do in the software space. If we give each item a score, based on its rank, with item one getting a score of 6 and the last item getting 1 then this is what the 24 conference priorities are. The operations group provided

Aaron Quigley SIGCHI VP Conferences 9 of 21 SIGCHI Conferences Report May 22, 2018 a time estimate on how much volunteer effort the ops group and others put (or will put) into each of the following in 2017 and 2018.

Feature Score How many had 2nd Choice? Ops hrs volunteer this as their effort 17/18 ﬁrst choice?

PCS 2.0 direct to -> DL 132 20 1 5

PCS 2.0 -> Mobile App 99 1 15 100

PCS 2.0 -> Sigchi Website 71 5

PCS 2.0 -> Video (e.g. 51 1 1 200 YouTube)

SIGCHI Website with 44 1 500 personalisation

SIGCHI Server feeding out to 42 1 a public relations channel

3.3 Survey on SIGCHI ﬁnancial supports In Dec 2017 we surveyed the representatives of the steering committees to provide us with prioritisation in rank order of eight types of community support SIGCHI offers. If we give each item a score, based on its rank, with item one getting a score of 8 and the last item getting 1 then this is what the 24 conferences priorities are. Two conferences didn’t vote.

The order these activities were presented is as follows: • SIGCHI Student Travel Grant (SSTG) • Gary Marsden Student Development Fund • Specialised Conferences Development Fund • SIGCHI Development Fund • Internationalisation, Diversity and Inclusion events at conferences • Supporting HCI in Developing Worlds (initiative of SIGCHI Development Fund) • HCI Summer/Winter Schools (initiative of SIGCHI Development Fund)

Aspect Score 1st 2nd Hrs of

choice? Choice? volunteer

effort 2017

SIGCHI Student Travel Grant (SSTG) (deadlines per 154 9 6 190+ conferences)

Specialised Conferences Development Fund 142 8 5 40

SIGCHI Development Fund 95 1 5 10 (est)

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Gary Marsden Student Development Fund (not only 78 0 4 40 (est) conferences now)

Internationalisation, Diversity and Inclusion events at 76 2 0 12 (est)

conferences

Discretionary fund the SIGCHI VP Confs has to support 69 0 1 0 hrs requests from specialised conferences for accessibility

HCI Summer/Winter Schools (sometimes related to 57 2 0 25hrs communities around conferences or inspires application to (3)). (initiative of 4)

Supporting HCI in Developing Worlds (initiative of 4) 36 0 1 0 hrs

3.4 Dates Conference dates remain an ongoing concern for SIGCHI so members can attend all the conferences. Here we show 2017/2018 and 2019. Red, where conference have overlapping dates. Any overlap is discussed with chairs to ensure members aren’t impacted. As of 20/2/2018. Cyan or Orange or Yellow are non conﬂicted dates. The Green in 2019 is a co-located event.

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2017

January April July October S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 2 3 4 5 6 7 8 2 3 4 5 6 7 8 8 9 10 11 12 13 14 15 16 17 18 19 20 21 9 10 11 12 13 14 15 9 10 11 12 <----- UMAP 15 CHIPlay 15 16 17 18 19 20 ISS 22 23 24 25 26 27 28 16 17 18 19 20 21 22 16 17 18 19 20 21 22 22 23 24 25 <----- UIST 28 29 30 31 23 24 25 26 27 28 29 23 24 25 26 27 28 29 29 30 31 30 30 31 February May August November S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 2 3 4 5 CHI 1 2 3 4 5 1 2 3 4 5 6 7 8 9 10 11 CHI CHI CHI CHI CHI 12 13 6 7 8 9 10 11 12 5 VRST -----> 8 9 10 11 12 13 14 15 16 17 18 14 15 16 17 18 19 20 13 14 15 16 17 18 19 ICMI 13 14 15 16 17 18 19 20 21 22 23 24 25 21 22 23 24 25 26 27 20 21 22 23 24 25 26 19 20 21 22 23 24 25 26 27 28 <----- CSCW 28 29 30 31 27 28 29 30 31 <----- RecSys 26 27 28 29 30

March June September December S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 2 3 1 2 1 2 5 6 7 8 9 <----- HRI 4 5 6 7 DIS -----> 10 3 4 5 6 7 <---M obileHCI 3 4 5 6 7 8 9 12 13 14 15 16 <----- IUI 11 12 13 14 15 16 TVX 10 11 12 13 14 15 Ubi Comp 10 11 12 13 14 15 16 19 20 21 22 23 <----- TEI 18 19 20 21 22 23 24 17 18 19 20 21 22 23 17 18 19 20 21 22 23 26 27 28 29 30 31 EICS 26 27 28 29 30 C&C 24 25 26 27 <----- Auto 30 24 25 26 27 28 29 30 IDC IDC IDC IDC 31 2018

January April July October S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 4 5 6 7 1 2 3 4 CI -----> 7 Rec Sys -----> 3 4 5 6 7 8 9 10 <----- Group 13 8 9 10 11 12 13 14 8 9 10 11 <----- UMAP 14 7 8 9 Ubi Comp 12 SUI 14 15 16 17 18 19 20 15 16 17 18 19 20 21 15 16 17 18 19 20 21 14 UIST UIST UIST 18 19 20 ICMI 21 22 23 24 25 26 27 22 23 24 25 26 27 28 22 23 24 25 26 27 28 21 22 23 24 25 26 27 28 29 30 31 29 30 29 30 31 28 29 30 31 <----- CHI Play

February May August November S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 3 CHI CHI 1 2 3 4 1 2 3 4 5 6 7 8 9 10 CHI CHI CHI CHI 10 11 12 5 6 7 8 9 10 11 4 5 6 7 <----- CSCW 10 11 12 13 14 15 16 17 13 14 15 16 17 18 19 12 13 14 15 16 17 18 11 12 13 14 15 16 17 18 19 20 21 22 23 24 20 21 22 23 24 25 26 19 20 21 22 23 24 25 18 19 20 21 22 23 24 25 26 27 28 27 28 29 30 31 26 27 28 29 30 31 ISS 25 26 27 28 29 30

March June September December S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 1 1 VRST HRI 5 6 7 8 9 10 3 4 5 6 7 8 9 2 3 4 5 6 <----- Mobile HCI 2 3 4 5 6 7 8 11 <----- IUI 14 15 16 17 DIS 11 12 13 14 15 16 ETRA 9 10 11 12 13 14 15 9 10 11 12 13 14 15 18 19 20 21 <----- TEI 24 17 18 19 20 21 22 EICS &IDC 16 17 18 19 20 21 22 16 17 18 19 20 21 22 25 26 27 28 29 30 31 24 TVX -----> 27 28 29 30 23 24 25 <----- Auto UI 29 23 24 25 26 27 28 29 30 30 31 2019

January April July October S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 7 8 9 10 11 12 7 8 9 10 11 12 13 7 8 9 10 11 12 13 6 7 8 9 10 11 12 13 14 15 16 17 18 19 14 15 16 17 18 19 20 14 15 16 17 18 19 20 13 14 15 16 17 18 19 20 21 22 23 24 25 26 21 22 23 24 25 26 27 21 22 23 24 25 26 27 20 21 22 23 24 25 26 27 28 29 30 31 28 29 30 28 29 30 31 27 28 29 30 31

February May August November S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 CHI 1 2 3 1 2 3 4 5 6 7 8 9 CHI CHI CHI CHI CHI 10 11 4 5 6 7 8 9 10 3 4 5 6 7 8 9 10 11 12 13 14 15 16 12 13 14 15 16 17 18 11 12 13 14 15 16 17 10 11 12 13 14 15 16 17 18 19 20 21 22 23 19 20 21 22 23 24 25 18 19 20 21 22 23 24 17 18 19 20 21 22 23 24 25 26 27 28 26 27 28 29 30 31 25 26 27 28 29 30 31 24 25 26 27 28 29 30

March June September December S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 1 1 2 3 4 5 6 7 1 2 3 4 5 6 7 3 4 5 6 7 8 9 2 3 4 5 6 7 8 8 9 10 11 12 13 14 8 9 10 11 12 13 14 HRI 10 11 12 13 14 15 16 UMAP 9 10 11 12 13 14 15 IDC 15 16 17 18 19 20 Rec Sys 15 16 17 18 19 20 21 IUI 17 18 19 20 21 TEI 23 16 EICS 18 19 20 21 TVX 22 23 24 25 26 27 28 22 23 24 25 26 27 28 24 25 26 27 28 29 30 DIS 23 24 25 26 27 C&C 29 29 30 29 30 31 31 30

The selection of conference dates requires coordination within SIGCHI so that members can attend the conferences they wish to attend. When a PAF arrives the ACM checks it and then the relevant SIGs check it (as shown to the right). If a conference has selected dates which another sponsored conference has already selected SIGCHI considers the overlap in the communities. If the areas and attendees don’t overlap SIGCHI may approve it. However, ideally we would wish to

Aaron Quigley SIGCHI VP Conferences 12 of 21 SIGCHI Conferences Report May 22, 2018 see none of our sponsored conferences overlap so members can attend any of them. The process to the right shows what happens between the PAF and TMRF for a conference being submitted and where SIGCHI works. SIGCHI shares the conference dates once approved and w e a s k a l l s t e e r i n g committees which tend to have dates close to each other and membership overlap to discuss dates with each other. This doesn’t always happen and as a result SIGCHI is very occasionally called upon to broker a resolution.

4. SIGCHI Conferences Board

This is a representative smaller group to assist the VP for conferences in decision making and the work. For example, making decisions on Specialised Conferences Development Fund requests and support for activities to support the family of conferences. In time, support in overseeing the strategy for SIGCHI sponsored and in-cooperation conferences and to recommend conference- related policies. All members of the committee shall be appointed by nomination of the SIGCHI President.

Summary of year 1 • No face to face meeting in year 1. • Approval on SIGCHI Conferences Development fund • Discussion on SSTG • Banners/Videos for CHI from SIGCHI • Discussion on policy and issues which impact all conferences e.g.“Streaming video” • Revise SIGCHI Conference Specialised Policy

Planned • Develop a set of specialised conference mentors across all our conferences • Take actions/discussion from annual council meeting to work on topics e.g. “co-location” strategy

Members of the committee as appointed by the SIGCHI president 2018/2019.

1. Lora Aroyo UMAP Steering Committee Chair 2. Kris Luyten EICS Steering Committee Chair 3. Andrew Kun Auto-UI Steering Committee Co-Chair 4. Vanessa Evers Former TEI Steering Committee Chair 5. Pamela J Hinds Former CSCW Steering Committee Chair 6. Anind Dey External member and former UbiComp Steering Committee Chair 7. Aaron Quigley Vice President for Conferences and former MobileHCI Steering Committee

Aaron Quigley SIGCHI VP Conferences 13 of 21 SIGCHI Conferences Report May 22, 2018

North America Europe Asia Oceania South America Africa Locations of Sponsored Conferences since 1983

1983 1985 1987 1989 1991 1993 1995 1997 1999 2001 2003 2005 2007 2009 2011 2013 2015 2017

4 8 12 16 20 24 5. Locations of sponsored conferences

Each ACM SIGCHI conference operates its hosting arrangements in different ways. Some conferences employ an internal process within their steering committees or communities to decide where to go. For example, CHI has a very extensive process http://prior.sigchi.org/conferences/chi/ site-selection to determine site selection while others such as UbiComp, VRST, MobileHCI or IUI have had open calls to organise and host the conference in the past. Each conference series has a historical page on the SIGCHI website https://sigchi.org/conferences/conference-history/. In addition, you can see an overview of where all the SIGCHI sponsored conferences have been since 1983 above. In 2017 we welcomed AutoUI to the SIGCHI conference family and Collective Intelligence joins us in 2018 and we said farewell to CABS which retired as a conference series. We have had 9 new SIGCHI sponsored or co-sponsored conferences in the past 6 years and more in-cooperation conferences. Our statement on inclusiveness says: SIGCHI strives to be inclusive for all its members and potential members. Conference committees should consider conditions that might prohibit or exclude members of our community participating when making site selections. https://sigchi.org/ conferences/organizer-resources/organising-a-sigchi-sponsored-or-co-sponsored-conference/

Aaron Quigley SIGCHI VP Conferences 14 of 21 SIGCHI Conferences Report May 22, 2018

6. Locations of in-cooperation conferences since 2002

ACM/SIGs lend the name of the organisation to conferences which are fully sponsored by other nonprofit incorporated organizations. Such in-cooperation is to be primarily for publicity and to encourage Association members to participate by contributing papers and attending technical sessions. Cooperation specifically excludes financial participation, responsibility, or liability on the part of ACM. SIGCHI maintain a small guide page to direct organisers to the relevant resources: https://sigchi.org/conferences/organizer-resources/organising-a-sigchi-in-cooperation-conference/

North America Europe Asia Oceania South America Africa Locations of in-cooperation conferences since 2002

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 0 10 20 30 40

7. PAF and TMRF

Once a conference series has selected its conference chair their ﬁrst step (as noted in section 3.4) is to submit a Preliminary Approval Form (PAF) at least 24 month before the conference starts. This is a lightweight process and is helpful as it secures the dates within the overall SIGCHI calendar. At least 12 months before the conference, chairs should submit their Technical Meeting Request Forms (TMRF) and budget to the ACM. 100% of our sponsored conferences have their technical meeting request form (including budget) approved for 2018. 25% have their 2019 TMRF/budget approved while nearly 70% have their PAF forms approved (which sets their conference dates and leadership). IUI and HRI have their 2020 dates and hence PAF approved. Conferences are getting their PAF and TMRF approved with more lead time each year which helps their conference leaders plan.

Aaron Quigley SIGCHI VP Conferences 15 of 21 SIGCHI Conferences Report May 22, 2018 8. Conference budgets

We encourage our conferences to break even i.e. aim to have their income from sponsorship and registration match what is spent on food, room rental, AV, publication costs etc. However, each year some conferences make a loss while some make a surplus. In the long term, SIGCHI cannot afford for conferences to make a loss. Where a series is making a loss, year on year, we aim to work with the steering committee to address this. However, where a conference continues to make a loss, year on year, the SIGCHI EC will determine if it remains viable for this conference series to continue or if the structure of the conference series and delegate experience needs to change. In 2015, we had 6 conferences close with a loss. In 2016 we had 5 close with a loss and so far, in 2017 we had 4 close with a loss. Of course, even with these losses our conferences in 2017 have so far made a surplus of over $64k. Some of this becomes available to the conferences as part of the SIGCHI Specialised Conferences Development Fund or provides support for good works including the SSTG or Gary Marsden community supports. Income at a SIGCHI conference can come from Registration, Corporate Support, Special Functions, Exhibits, Workshop, Tutorials and Misc./Other (e.g. a donation). While expenses include Management (e.g. some conferences have companies help with logistics for shipping/booking/ managing space etc.), Registration (e.g. credit card fees), Publicity (e.g. magazine adverts), Meeting Rooms (i.e. space rental), Program/Publications (e.g. use of company to help get papers into ACM DL), On-Site Logistics (e.g. projectors etc.), Committee (e.g. food during a program committee meeting), Food & Beverage (e.g. tea/coffee), Exhibits (e.g. rental costs for exhibit space), Workshops (e.g. room rental), Tutorials (e.g. room rental), Financial (e.g. banking costs). If you are interested in the ﬁnances of any particular conference series to understand where the income comes from or where the costs are incurred please look here: http://sigchi.org/conferences/conference-history/ 9. SIGCHI Specialised Conferences Development Fund

With its mission to develop the field of HCI, SIGCHI has been making efforts to create new and support existing conferences addressing specific topics of HCI. SIGCHI is providing financial resources through this SIGCHI Conferences Development Fund to support activities that are helpful for (co-)sponsored specialised conferences. SIGCHI is providing these financial resources based on the financial history of a conference series to support activities that can be helpful beyond the standard budget. The financial history of a conference is related to the Surplus/Loss returned to the SIGCHI from the conferences series, as measured since 2011. The EC approved a modification in how the specialised conference development fund proposals are handled, with the intent of making more conference series eligible for these funds. Specifically, the SIGCHI conferences board now has the discretion to approve proposals requesting an amount up to the maximum of (a) 50% of the conference series' return to SIGCHI since 2011, or (b) 10% of the conference budget in the current TMRF. A long term positive historical view is essential for continued access to the specialised conference development fund. 3 conferences have benefited from this change to date. Since July 2015, we have offered over $225k of support (some of which hasn’t been claimed or has yet to be claimed). Across the 23 Specialised Conferences there is over $250k available (some conference can ask for more, others less, some none based on their historical views i.e. surplus/loss since 2011). The SIGCHI VP for Conferences needs to monitor the overall status of this fund or if any conference can apply for more than $100k. If the overall balance of this fund falls below 100k or any one conference series goes above 100k the EC must be notified. The SIGCHI Conferences Board approve grant requests. Chairs should not aim for a surplus while feeling they aren’t giving this years delegates the experience they desire. The ACM is looking for a break-even conference and management of this fund rests on SIGCHI to manage.

Aaron Quigley SIGCHI VP Conferences 16 of 21 SIGCHI Conferences Report May 22, 2018

Date Conference Year Request Budget Req Spent 16/9/2015 CSCW For 2017 Writing Workshop $16,200 $10,921.64 CSCW 2016 14/10/2015 CSCW For 2016 Telepresence Program $14,512 $14,512.00

16/10/2015 ICMI For 2015 Use of 18k rollover $18,000 $16,192.86 16/10/2015 IUI For 2016 10k for DC $10,000 $8,270.40 Support to attend the full 5/12/2015 CHIPlay For 2015 CMC $1,500 $1,500.00 Tutorial program 21/1/2016 ETRA For 2016 bootstrap $4,085 $3,964.00 Student support for 2016 4/7/2015 UbiComp For 2016 UBICOMP/ISWC $16,222.00 $12,031.36 Student Support and “Future of MobileHCI Panel” for MobileHCI 21/7/2016 MobileHCI For 2016 2016 $7,800 $4,789.99 IUI Broadening 1/9/2016 IUI For 2017 Participation. $12,000 $12,000 Summer School on 18/11/2016 RecSys For 2017 Recommender Systems $36,000 $22,500 (est)

28/03/2017 UMAP For 2017 Student Travel $4,500 $4,562 23/05/2017 ISS For 2017 Demo Reception $7,700 $5,377 July 2017 UbiComp For 2017 Various $30,000 $13142 August 2017 ICMI For 2017 Doctoral Consortium $9,275 $8,684 Sept 2017 VRST For 2017 Joint student support $4,240 1300 Dec 2017 IUI For 2018 Travel Grants $12,000 to close Total commitment $187,794 $183,045.63

There are also grants which have been awarded but are then not taken eg. the program wasn't possible or the funds weren’t needed Video Recording 1/8/2016 RecSys For 2016 RecSys 2016 $26,096 cancelled 30/1/2015 UIST For 2016 Student Travel 13,000 cancelled 30/1/2015 UIST For 2016 Mobile broadband 5000 cancelled Total $44,096

Aaron Quigley SIGCHI VP Conferences 17 of 21 SIGCHI Conferences Report May 22, 2018

Offered (commit+cancelled) $227,141 https://sigchi.org/conferences/funding/specialized-conferences-development-fund-2/scdf-past- applications/

10. Paper downloads

These high level ﬁgures for SIGCHI paper download numbers over the past 3 years are shown below. These numbers can be useful when a conference series is considering a move to PACM or other forward planning activities. These download numbers need to be understood with respect to the number of papers these conferences have accepted each year, and in the past, and the longevity of older papers being cited. Newer conferences, with fewer papers, get a smaller number of downloads while older conferences with more papers across the years of the conference get more downloads.

Total Downloands 2014 - 2017 (excluding CHI) CHI 2014-2017 500000 2500000

450000

400000 2000000

350000

300000

1500000 250000

200000

150000 1000000

100000

50000 500000

TVX SUI IDC ISS TEI DIS IUI HRI EICS C&C VRST ETRA ICMI UIST UMAP Group RecSys CSCW AutoUI CHI Play MobileHCI UbiComp

0 CHI EA CHI Years of papers in DL stats

45 40 35 30 25 20 15 10 5 0

TVX SUI IDC TEI ISS DIS HRI IUI CHI C&C EICS ETRA ICMI VRST UIST UMAP Group RecSys CSCW AutoUI CHI Play CHI EA MobileHCI UbiComp

Aaron Quigley SIGCHI VP Conferences 18 of 21 SIGCHI Conferences Report May 22, 2018

11. SIGCHI Student Travel Grant: SSTG

The SSTG program (https://sigchi.org/conferences/student-travel-grants/student-travel-grant/) is managed by a dedicated group of volunteers who deserve our ongoing thanks. Reviewing hundreds of applications four times a year is no small matter and the SSTG chairs are currently Rachel Bellamy, A. J. Brush, Thomas Erickson, Joﬁsh Kaye, and Geritt van der Veer.

The goal of the SSTG is to pre-approve students for grants before a conference’s earliest submission deadline, so that if a student gets a submission accepted, they can count on having a grant awarded for travel to the conference. Awards now consist of an honorarium of up to $1,800 USD to partially cover expenses necessary for attending a conference. Each conference is associated with only one of the four deadlines per year.

SIGCHI sponsors or co-sponsors 24 different conferences to which this SSTG program applies (based on speciﬁc application dates per conference, examples linked above). For 2018/2019 we afford the SSTG committee the opportunity to make provisional awards to 150 applicants. The SSTG budget for the coming year is $108,000 which can support 60 actual awards. 11.1 Summary of awards to date

Applications are reviewed by members of the evaluation committee. The evaluation criteria include the student’s need and lack of alternatives, the requested budget, and beneﬁts to the student of attending the conference. Naturally, applicants must also meet all the requirements listed in the “Who is eligible” section of the website https://sigchi.org/conferences/student-travel-grants/student- travel-grant/. So far this program has received 479 submissions and has made 142 provisional grant awards, a success rate of just under 30%. The SSTG committee and the SIGCHI EC are regularly reviewing this program to ensure we can continue to afford it. We also need to consider the criteria remain reﬂective of what SIGCHI members need so that those who truly have a lack of alternatives can be supported, prior to their submission of work to a conference.

12. Internationalisation, Diversity and Inclusion events at SIGCHI Sponsored Conferences https://sigchi.org/2017/06/internationalisation-diversity-and-inclusion-events-at-sponsored- conferences/

This is a Special Funding Initiative the SIGCHI Executive Committee established under its SIGCHI Development Fund Program. This program has deadlines in April and October. Our ﬁrst three rounds of support in Apr 2017, Oct 2017 and Apr 2018 have given rise to 7 awards totalling over $25k of support. Each award support members to run Internationalisation, Diversity and Inclusion events including, career mentoring, the global south, emerging communities in Asia, gender, sexuality, and ability inclusion, diversity and inclusion lunches and breakfast events at conferences who applied for support.

In the April 2017 call the SIGCHI EC decided to support this application. Internationalisation event: Shared day for ACM IUI and IPSJ Interactions $4,000. In the Oct 2017 call the SIGCHI EC decided to support these applications. Internationalisation, Diversity and Inclusion event: What can MobileHCI learn from the Global South? $5,000.

Aaron Quigley SIGCHI VP Conferences 19 of 21 SIGCHI Conferences Report May 22, 2018 Computer-Human Interaction Mentoring Workshop (CHIMe) 2018 $5,000. In the April 2018 call the SIGCHI EC decided to support these applications. ASSET: Asian Scholars Symposium on Emerging Technologies at UbiComp 2018 $5,000 Diversity and Inclusion in Playful Technology: Lunch & Panel at CHIPlay 2018 $4,053 Women in RecSys Breakfast at RecSys 2018 $3,200 13. Videos and Banners for CHI 2018 Kris Luyten is working with a set of volunteers and the chairs again on banners for CHI 2018. Many of the conferences may reuse their old banner designs. We need to understand if delegates at CHI or the conference series continue to see value in having these banners each year. We continue to believe they foster a sense of the wider family of conferences. 14. Become a Volunteer at ACM SIGCHI events at conferences

Over 200 attendees and have attend our ACM SIGCHI volunteering sessions to date. These are important events for new volunteers to learn about SIGCHI and for existing volunteers and conference organisers including general chairs and steering committee to meet members of the SIGCHI EC. This year we had our ﬁrst joint SIG session with SIGGRAPH at VRST. Targets for 2018/2019 events might include UbiComp, HRI (with SIGAI), TEI, ISS, or ETRA (with SIGGRAPH). 15. ACM Europe Council Best paper Award

The ACM Europe Council is actively promoting ACM activities in Europe, including major scientiﬁc, chapter and organizational events. There is an ACM Europe Council Sponsored Best Student Paper Award and now an ACM Europe Council Best paper Award has been approved. These awards can be given at an ACM conference held in Europe. SIGCHI are in discussions to identify some of our sponsored conferences for the ACM Europe Council Conference Committee to consider.

Acknowledgements for this report Thanks to the SIGCHI ECVs for help with collating data. Thanks to Rachel for her ongoing work on the SSTG. And thanks for Kris Luyten for his work on the conferences board with the banners and videos.

Aaron Quigley SIGCHI VP Conferences 20 of 21 SIGCHI Conferences Report May 22, 2018

Author of this report Aaron Quigley is the ACM SIGCHI Vice President for Conferences who authored this report. He was appointed to this role in August of 2016 having served as the Adjunct Chair for Specialised Conferences.

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