January 7, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday January 7, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron-County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Reorganization of the Board was done. Don moved that the Oskaloosa Independent be designated as the official newspaper. Francis seconded. All voted in favor of the motion. Don moved that the following banks be designated as official depositories as per K.S.A. 9-1401: The State Bank of Oskaloosa, Kendall State Bank, Bank of McLouth, Denison State Bank, Mutual Savings Association, First State Bank and Trust, Municipal Investment Pool. Francis seconded. All voted in favor of the motion. Francis moved that the courthouse hours stay the same. Don seconded. All voted in favor of the motion. Don moved that David Christy serve as chairman of the Board. Francis seconded. All voted in favor. David moved that Francis serve as Vice-Chairman. Don seconded. All voted in favor of the motion.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. A notice to the township board for cereal malt beverage license was signed.
Francis moved that the minutes of December 31, 2007 be approved as presented. Don seconded. All voted in favor of the motion.
Chris Schmeissner, GIS/IT Director met with the Board. Chris discussed funding provided by Road and Bridge for aerial photography, ($5750). He had been asked in a previous meeting to ask for the funding. He discussed the benefits of flying new aerial photography now instead of later. David moved that the issue be tabled one more week to determine whether or not the grant for 911 will be lost due to not doing the project. Don seconded. All voted in favor of the motion. Francis moved that the Board go into executive session to discuss matters of non-elected personnel until 9:20 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 9:15 a.m. Present during the session were Chris, Jan and the Board. The Board reconvened at 9:20 a.m. The chairman announced that no binding action was taken during executive session.
Mary Underwood, Treasurer met with the Board. Mary reported on the investment earnings for 2007, ($661,946.00). Mary asked for permission to spend two nights in Topeka for a legislative and certification class for the Treasurer’s Association. The Board approved the request by consensus. David moved that the Board go into executive session to discuss matters of attorney client privilege until 9:30 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 9:22 a.m. Present during the session were Jan, Mary and the Board. The Board reconvened at 9:30 a.m. The chairman announced that no binding action was taken during executive session.
Mark Richards, Auxiliary Services Director met with the Board. Mark asked about the storage building project. The Board indicated that the proposals have been given to Jan for review. The Board signed purchase card applications. Mark reported that the key fob system installation for the Courthouse is almost done. He will be testing the system this week and will return to the Board next week to find out what access the Board wants to set up for employees and the public. Don asked that Mark bring the results of the oil samples when he meets with the Board next month.
Jan discussed legal issues with the Board. Jan asked for permission to attend a continuing education on disaster planning for attorneys sponsored by the Kansas Bar Association. David moved that the request be approved. Don seconded. All voted in favor of the motion.
The Kansas Police and Fireman’s Retirement proposal was discussed.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise discussed statistics for the year. The department issued 74 building permits in 2007 with an average construction cost of $140,559.18. There were 78 permits issued in 2006 with an average construction cost of $135,493.59. Eloise invited the Board to attend the next Planning Commission meeting on January 22nd at 1:30 p.m. Eloise asked the Board for questions about the revisions of the zoning regulations. She offered to meet with the Board anytime to discuss questions. The format of public meetings for the zoning revisions was discussed.
Mike Hayes, County Attorney met with the Board. Mike asked if the Board had decided how they want do permit lights and sirens on private vehicles. The Board discussed the issue. The Board discussed requiring that the fire chief provide a signed statement designating the vehicle as an emergency vehicle and a signed statement be received from the insurance company acknowledging that the vehicle is insured and that the company knows the vehicle is being used as an emergency vehicle. Whether the vehicle is insured by the fire district or the individual was discussed. The Board also discussed holding a meeting with the fire chiefs and the fire board to discuss the issue.
There being no further business to come before the Board they adjourned to meet again on January 14, 2007.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
January 14, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday January 14, 2008 at 9:00 a.m. Present were David Christy, Don Edmonds, Linda Buttron-County Clerk and Jan Hayes, County Counselor. Francis Grollmes was absent due to illness.
The Pledge of Allegiance was recited.
Don moved that Resolution 2008-1 be approved exempting Jefferson County from certain requirements of K.S.A. 75-1120a(a) (GAAP Waiver). Dave seconded. All voted in favor of the motion. Don moved that the minutes of January 7, 2007 be approved as presented. David seconded. All voted in favor of the motion.
Tax change orders were signed. Vouchers were reviewed and approved by the Counselor and the Board. A beer license was signed for Watt’s RV and Campground was signed.
David reported that he attended the Fire Chiefs meeting last week and recommended adoption of policy presented by David. The policy included the following items: 1) Inspecting those vehicles used as emergency vehicles and the driver’s licenses of those individuals at least once a year. 2) The person that the permit is issued to shall surrender that permit that he/she was issued upon registration. 3) Upon a DUI conviction that the person will surrender that permit to the chief who will then surrender it to the County Commission. 4) The permit is to be kept in the vehicle it is issued to at all times and is not transferable. 5) Consider a “bottle to throttle” policy. Volunteers are not to drive their personal emergency vehicle within eight (8) hours of consuming alcohol. He reported that the group adopted the proposal as their minimum standard for those requesting lights and sirens to personal vehicles. Jan will continue to work on a resolution establishing policy and procedure for obtaining lights and sirens on personal vehicles.
George Pogge, Road and Bridge Superintendent met with the Board. George stated that sand/salt mix will be delivered to the County in time for the next storm. Road maintenance was discussed. George reported that he had been informed of a motor vehicle accident at 13th and Phillips road this weekend. After investigation of the circumstances of the accident he may recommend making the intersection a four-way stop.
Eileen Filbert, Health Department met with the Board. Eileen discussed response received from Stormont Vail regarding a professional services contract. Also discussed was the agency’s recent Capacity Assessment by the Kansas Functional Regionalization project, GIS Training for the Department and CPR classes conducted recently.
Linda asked for an executive session to discuss matters of attorney client privilege. David moved that the Board go into executive session to discuss matters of attorney client privilege until 9:50 a.m. Don seconded. All voted in favor of the motion. The Board recessed at 9:40 p.m. Parties present during the session were Jan, Linda and the Board. The Board reconvened at 9:50 a.m. The chairman announced that no binding action was taken during executive session.
Mark Richards, Auxiliary Services Director met with the Board. Mark asked the Board to sign the annual labor rate report to be sent to the State of Kansas. The Board signed the report. Mark presented the Board with updated information on the location and cost of the proposed storage building for county records. Discussion of the key fob system will be held next week when Francis can be present. The Board asked Mark to get bids on a generator that would be capable of powering the entire courthouse.
Chris Schmeissner, GIS/IT Director met with the Board. Chris discussed the grants funds obtained by 911 Communications for use in doing aerial photography. Chris indicated that the wording of the grant states that the funds must be expended by December 31, 2008. Delaying the contracting of aerials until the end of the year would allow for a flight in 2009 with additional funding necessary to pay for the aerials to be put into the 2009 budget. Don moved that the decision on the purchase of aerials be tabled until October of 2008. David seconded. All voted in favor of the motion.
Doug Schmitt, Emergency Management Director met with the Board. Doug reported on the FEMA visit assessing damage from the ice storm. Forming a formal County Safety Committee was discussed. The Board discussed who might serve on such a committee. Doug suggested patterning the membership after fire service systems where each office/department appoints a safety officer and those officers come together to form the safety committee. The Board discussed having multiple safety officers in the larger departments. Monthly meetings of the committee would be preferable. Doug will be meeting with Department Heads to discuss the committee and work on developing a plan.
Jeff Herrig, Undersheriff met with the Board. Also present was Mark Richards. Jeff asked the Board about where they intended to locate the proposed storage building for County records. Jeff asked that the Board leave room on the west side of the jail for any future building that may occur on the property. He reminded the Board that when the jail was built discussion was held about placing a judicial center on the property to the west of the jail. Discussion was held on the issue. In determining the location of the storage building, the Board stated that they will leave the area south west of the current law enforcement center which encompasses the area around the drive that encircles the area for future expansion of jail or court facilities.
James Tweed, Ambulance Director met with the Board. James gave the Board a status report on the 4th quarter statistics for the service. Total transports for 2007 were 596. James reported that the largest call volume in 2007 came from the Oskaloosa area with the second largest volume from the Meriden area. James discussed training for staff on the billing service software. The Coroner Scene Investigation program was discussed.
Mike Hayes, County Attorney met with the Board. Mike asked for an executive session to discuss matters of attorney client privilege. David moved that the Board go into executive session to discuss matters of attorney client privilege until 12:00 p.m. Don seconded. All voted in favor of the motion. The Board adjourned at 11:30 a.m. Present during the session were Mike, Jan and the Board. James Tweed joined the session at 11:40 a.m. The Board reconvened at 12:00 p.m. The chairman announced that no binding action was taken during executive session. David moved that the Board return to executive session to discuss the same issue with the same parties present until 12:30 p.m. Don seconded. All voted in favor of the motion. The Board adjourned at 12:03 p.m. James Tweed left the session at 12:25 p.m. The Board reconvened at 12:30 p.m. The chairman announced that no binding action was taken during executive session.
There being no further business to come before the Board they adjourned to meet on Tuesday January 22, 2008 in regular session (as Monday is a holiday).
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
January 22, 2008
The Jefferson County Board of Commissioners convened in regular session on Tuesday January 22, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron-County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Don moved that the agreement with the Guidance Center for 2008 funding in the amount of $40,000 be approved. Francis seconded. All voted in favor of the motion.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. A letter of support was signed for the Jefferson County Service Organization.
George Pogge, Road and Bridge Superintendent met with the Board. The Board signed a right of way easement for a utility company. George discussed a resolution for a stop sign at the intersection at 13th and Phillips road. Don moved that Resolution 2008-2 establishing the stop sign locations for the above mentioned location be approved. Francis seconded. All voted in favor of the motion. George discussed road conditions and maintenance. The Board discussed road issues and concerns.
Don moved that Resolution 2008-03 be approved providing ambulance service for an activated firefighter at no charge to the firefighter. Francis seconded. All voted in favor of the motion.
Susan Newell, 911 Director met with the Board. Susan discussed statistics for the department in 2007. The agency logged 1005 911 calls, 1080 EMS Calls, 197 District #11 EMS calls and 2350 calls for City Police Departments in 2007. Susan discussed coordination of time stamps between the computer systems and the recorder. She asked to purchase a product called “Net Clock” from Embarq for $8,500. This will synchronize all systems on the same time. The purchase would be paid from 911 funds. David moved that the purchase be approved as long as it is paid from the 911 fees. Don seconded. All voted in favor of the motion. Francis discussed the terms of the agreement between the County and District #11 Ambulance Service with the other Board members.
David moved that the Board go into executive session to discuss matters of security until 10:16 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:01 a.m. Present during the session were Susan, Jan, Daryl Chess (Oskaloosa Fire District #8 Chief) and the Board. The Board reconvened at 10:16 a.m. The chairman announced that no binding action was taken during executive session.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise reminded the Board of the Planning Commission meeting at 1:30 p.m. today. She invited the Commissioners to attend. Eloise discussed the replat of property a year ago by Wayne Ousdahl. The agreements with regard to the road improvements have been drafted by the County Counselor and will be brought before the Commissioners next Monday along with the plat of subdivision. Eloise reported on a complaint on property on 54th street. The property has been inspected and violation letters issued. The property must be in compliance by February 8, 2008.
Doug Schmitt, Emergency Management Director met with the Board. Doug reported on progress with the Safety Committee project. He also discussed ice storm damage assessment costs. The assessment showed $120,000 damage to the County, Emergency Response- $80,000, $3.5 million to Leavenworth Jefferson Electric Coop., (whose business operates out of Jefferson County.) Doug discussed Homeland Security projects such as Reverse 911, re-writing the county emergency operations plan, county identification badges and other projects. Doug asked that the Board renew his appointment to the Regional Homeland Security Council for two years. David moved that Doug be so appointed. Don seconded. All voted in favor of the motion. Doug discussed installation of “transfer switches” on facilities for the ability to simplify hookup of generators in the future. Storm spotter classes begin February 28 at the Oskaloosa High School from 7:00 p.m. – 9:00 p.m. The second class will be at the Perry High School on March 25 from 7:00 p.m. – 9:00 p.m.
Mark Richards, Auxiliary Services Director met with the Board. David moved that the Board go into executive session to discuss matters of building security until 10:50 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:42 a.m. Present during the session were Mark, Jan and the Board. The Board reconvened at 10:50 a.m. The chairman announced that no binding action was taken during executive session. The Board discussed a voucher for motors on spray equipment with Mark.
Jeanette (Hermann) Baldwin, Meriden met with the Board. Jeanette discussed concerns with the operation of the Jefferson County Humane Society in Valley Falls. She has worked at the center on a part time basis until last week. Her concern mainly centers on the Humane Society’s Board’s policy regarding the euthanasia of animals and irregularities with the records kept for some animals. Jeff Herrig, Undersheriff and Mike Hayes, County attorney were present for the discussion.
David moved that the Board go into executive session to discuss matters of attorney client privilege until 11:30 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:18 a.m. Present during the session were Jan, Mike and the Board. The Board reconvened at 11:30 a.m. The chairman announced that no binding action was taken during executive session. David moved that the Board go back into executive session to discuss the same issue until 11:40 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:31 a.m. Present during the session were the same parties. The Board reconvened at 11:40 a.m. The chairman announced that no binding action was taken during executive session.
Jeff Herrig, Undersheriff met with the Board. David moved that the Board go into executive session to discuss matters of security until 12:00 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:55 a.m. Present during the session were Jeff, Mike, Jan and the Board. The Board reconvened at 12:00 p.m. The chairman announced that no binding action was taken during executive session.
Don moved that the minutes of January 14, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
David moved that the Board go into executive session to discuss matters of non- elected personnel to prepare an annual evaluation until 12:30 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 12:05 p.m. Present during the session were Linda, Jan and the Board. The Board reconvened at 12:30 p.m. The chairman announced that no binding action was taken during executive session.
There being no further business the Board adjourned to meet in regular session on Monday January 28, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
January 28, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday January 28, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron-County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. Shared sick leave requests and donations were signed.
The Board reviewed the purchasing policy established under Resolution 2007-24 as required in the resolution. No changes were made.
The Board reviewed an agreement with the City of Oskaloosa establishing a three mile radius for a zoning referral area. Don moved that the agreement be accepted as presented. Francis seconded. All voted in favor of the motion.
The Board discussed a revision to Employee Handbook Policy #116 regarding Job Posting. Minor changes were made requiring that transfer positions within the County be posted. Don moved that the handbook policy be amended to reflect the changes. Francis seconded. All voted in favor of motion.
Linda reported that the updated employee handbooks are currently being printed and distributed to all County employees.
Dave discussed the seminar offered by KWORCC regarding worker’s compensation insurance. Don moved that attendance at the seminar be required by a representative of the Sheriff’s Office, Road and Bridge, Emergency Management (as a representative of the Safety Committee) and Auxiliary Services. Other departments may attend as needed. The training is to be held February 13, 2008 from 9:00 a.m. – 11:30 a.m. Francis seconded. All voted in favor of the motion.
George Pogge, Road and Bridge met with the Board. Don moved that the Board go into executive session to discuss matters of land acquisition until 9:25 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:15 a.m. Present during the session were George, Linda, Jan and the Board. The Board reconvened at 9:25 a.m. The chairman announced that no binding action was taken during executive session. George discussed road maintenance and other issues. David discussed road issues. The Board signed two utility easements.
Francis moved that the Board sign a letter to Rod Geisler, P.E. Chief, Municipal Programs Section, Bureau of Water Protection, Kansas Department of Health and Environment supporting and authorizing the application for a revolving loan project for Lake Ridge Sewer District #7. Don seconded. All voted in favor of the motion.
Don moved that the minutes of January 22, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
Jan asked for an executive session to discuss matters of attorney client privilege. Francis moved that the Board go into executive session to discuss matters of until 10:00 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 9:45 a.m. Present during the session were Jan and the Board. The Board reconvened at 10:00 a.m. The chairman announced that no binding action was taken during executive session.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise discussed the agreements to be adopted for Wayne Ousdahl’s project on a tract of land in the SE1/4 of Section 36, Township 11S, Range 19E, known as Ousdahl Subdivision No. 2. She asked if the Board was ready to review and approve a development agreement for the project. Mr. Ousdahl was present and indicated that the draft agreement looked fine to him. Also presented for discussion was the developer’s performance and surety bond. She also noted that she has a document from George Pogge, Road and Bridge Superintendent stating that the sum bonded was sufficient to meet the need. Don moved that the final plat of subdivision for Ousdahl Subdivision #2 be approved. Francis seconded. All voted in favor of the motion. Eloise reported that David attended the Planning Commission meeting last Tuesday. The next meeting will be February 26, 2008 at 1:30 p.m. Don moved that the Development Agreement for Ousdahl’s Subdivision No. 2 be approved as presented. Francis seconded. All voted in favor of the motion. Don moved that the Developer’s Performance and Surety Bond be accepted as presented. Francis seconded. All voted in favor of the motion. The documents were signed by Mr. Ousdahl and the Board.
Mark Richards, Auxiliary Services Director met with the Board. Mark presented the Board with a photo of a recommended location for the proposed storage building on the property which houses the Auxiliary Services and Road and Bridge facilities. Mark discussed bids received on chemicals. J.B. Pearl turned in the lowest bid. Francis moved that the Board approve the recommendation for use of J.B. Pearl for chemical purchases. Don seconded. All voted in favor of the motion. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:40 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:32 a.m. Present during the session were Mark, Jan and the Board. The Board reconvened at 10:40 a.m. The chairman announced that no binding action was taken during executive session.
Mary Underwood, County Treasurer met with the Board. Mary discussed investments with the Board. The Board signed investment bid awards. Mary asked the Board to sign a resolution approving the cancellation of outstanding checks as per K.S.A. 10-815. Francis moved that Resolution 2008-1a be approved as presented. Don seconded. All voted in favor of the motion. Also discussed were statutes that allow the Treasurer and Commissioner’s to use tax refunds or hold tax refunds for those taxpayers who owe taxes to the County. Mary asked about the process of starting up the sealed bid process again. The Board indicated by consensus that the process should be restarted. Mary and Jan will work on the process to be used.
Judge Gary Nafziger, Susan Newell-911 Director, Mark Richards-Auxiliary Services Director, Roy Dunnaway-Sheriff, Jeff Herrig-Undersheriff, Mike Hayes- County Attorney met with the Board. David moved that the Board go into executive session to discuss matters of building security until 11:30 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:02 a.m. Present during the session were parties named above, Linda, Jan and the Board. The Board reconvened at 11:30 a.m. The chairman announced that no binding action was taken during executive session. David moved that the Board go into executive session to discuss the same issue until 12:00 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:31 a.m. Present during the session were the same parties. The Board reconvened at 12:00 p.m. The chairman announced that no binding action was taken during executive session.
Mike Hayes, County Attorney met with the Board. Mike introduced Lance Lewis. Lance is the new director of The Guidance Center in Oskaloosa. Lance discussed his initiatives at the center. He wants to bring back stability and re-establish services provided by the Center. He is working on becoming part of the community by participating in community groups and activities. He also is working on getting back into the schools to provide service. He is working with the local fire chief to establish a crisis intervention team in the County.
David moved that the Board go into executive session to discuss matters of attorney client privilege until 12:30 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 12:15 a.m. Present during the session were Mike, Jan and the Board. The Board reconvened at 12:28 p.m. The chairman announced that no binding action was taken during executive session.
There being no further business to come before the Board they adjourned to meet on Monday February 4, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
February 4, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday February 4, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Annie Landis-Deputy County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. Shared sick leave requests and donations were signed. A payroll change form was signed.
Don moved that the minutes of January 28, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
George Pogge, Road and Bridge met with the Board. Curtis Lash Sr was present to discuss 259th St. This road is a County Line Road and is shared with Leavenworth County. The residents of the County Line Road would like to know who should be maintaining the road, Leavenworth or Jefferson County. George said he would send a Jefferson County Road & Bridge employee to work on 259th st. The Board signed a right of way permit for Embarq at 4080 74th East of K4. Road & Bridge issues were discussed. Don commended George on the way his department has been handling the road issues.
Delia Heston, Register of Deed, met with the Board. Delia updated the Board on her office. She submitted a resolution establishing a fee schedule for her office. Dave made a motion to approve resolution No 2008-05 establishing a fee schedule for the Register of Deeds office. Don seconded the motion. All voted in favor of the motion. She also presented the Board with a revenue comparison between 1997 and 2007 for the Register of Deeds office as well as yearly totals and a comparison of Sheriff’s Deeds filed between 2001 and 2007. Delia asked that she and her Technology Resource Officer attend the Fidlar Technologies conference in Rock Port Illinois. The Board approved the request.
Susan Newell, 911 Communications, met with the Board. Susan presented the Board with a statistical report on calls handled by the 911 office. She is also working with the Appraisers office on reporting structural damages to homes in Jefferson County. Susan updated the Board on purchases her office will be making such as a shredder, rock for the drive, etc. The APCO conference is in April at Harrah’s casino in Mayetta. She asked for approval of overnight stay for Mike Henning, Secretary/Treasurer of APCO. The Board gave their approval for him to stay overnight.
Kathy Wagner, Appraiser, met with the Board. David moved that the Board go into executive session to discuss matters of attorney client privilege until 10:20 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:00 a.m. Present during the session were Kathy, Jan and the Board. Mike Hays joined the executive session. The Board reconvened at 10:20 a.m. The chairman announced that no binding action was taken during executive session.
Pat Barnes, Lakeshore Estates (LSE) resident, met with the Board to discuss the roads at LSE. Pat asked for an update on a previously discussed issue with the main road (Jackson) going in to LSE off of Ferguson Road. The Board has looked at the condition of the road and agree something needs to be done. The Board wants to know what the LSE Board position is and what is being asked of Jefferson County Commissioners. Don suggested a meeting with the LSE Board to discuss the issue before making any decisions. Dave stated Pat should contact the LSE Board and make an appointment to meet with the Commissioners at a later date to discuss the issue and they will have George Pogge assess the situation in the meantime.
James Tweed, Ambulance, met with the Board. David moved that the Board go into executive session to discuss matters of attorney client privilege until 11:00 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:47 a.m. Present during the session were James, Jan and the Board. The Board reconvened at 11:00 a.m. The chairman announced that no binding action was taken during executive session. Don moved that the Board go into executive session to discuss matters of attorney client privilege until 11:30 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:02 a.m. Present during the session were James, Jan and the Board. Mike Hayes, County Attorney, joined the Executive session. The Board reconvened at 11:30 a.m. The chairman announced that no binding action was taken during executive session.
Dave made a motion to give County Clerk, Linda Buttron, authority to endorse a check made payable to Board of Commissioners of Jefferson County from Terry Bell after “payable to KCAMP” has been endorsed on the back of the check. Francis seconded, all voted in favor of the motion.
Dave moved that the Board go into executive session to discuss matters of non elected personnel for an employee evaluation until 12:15 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:45 a.m. Present during the session was the Board. The Board reconvened at 12:15 p.m. The chairman announced that no binding action was taken during executive session.
There being no further business to come before the Board they adjourned to meet on Monday February 11, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
February 11, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday February 11, 2008 at 8:30 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron- County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
James Tweed, Ambulance and Mike Hayes, County Attorney met with the Board. David moved that the Board go into executive session to discuss matters of attorney client privilege until 8:50 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 8:35 a.m. Present during the session were James, Mike and the Board. The Board reconvened at 8:50 a.m. The chairman announced that no binding action was taken during executive session.
General Business-Tax change orders were signed. A Notice to the Township Board for a cereal malt beverage license was signed. Shared sick leave donation forms were signed. Vouchers were reviewed and approved by the Counselor and the Board.
Jan discussed adoption of a notification policy. Francis moved that the Board adopt the notification policy as presented: Notification Policy The Board of County Commissioners of Jefferson County Kansas direct that the department heads/elected officials notify the commissioners immediately and individually for any of the following: 1.Accidents including all employee accidents, citizens accidents on county real estate, all accidents involving county vehicles. 2.All law suits wherein an employee / elected official of the county has been served with a summons. 3.All immediate suspensions of employees that have not been discussed with the commissioners and legal counsel. 4.All safety issues that could involve death or serious injury to any person. 5.Any security issue that could be construed as serious. For example: homeland security issues, issues involving county buildings, equipment and personnel. 6.All issues involving county buildings and equipment including thefts, storm damage, fire, floods. 7.The death of any county employee even if the death occurred while the employee was off duty. 8.The arrest or conviction of any county employee in any jurisdiction. 9.Any missing funds associated with the county. Don seconded. All voted in favor of the motion.
Don moved that Norma Dunnaway, Perry be reappointed as Jefferson County’s Non-Lawyer member of the Second Judicial Nominating Commission, term to run from March 3, 2008 – March 5, 2012. Francis seconded. All voted in favor of the motion. Francis moved that the minutes of February 4, 2008 be approved as presented.
George Pogge, Road and Bridge met with the Board. George discussed road maintenance during and after last week’s snowstorm. The Board discussed calls received regarding road conditions. Richard Freeman, Meriden met with the Board to discuss marking the edge of his yard on Grace Edmond Drive to keep people from driving off of the road onto his yard. The Board discussed possible remedies for the problem. The Board asked that he allow the area to dry and then the Board will look at the road to see what can be done.
Eileen Filbert, Health Department met with the Board. Eileen discussed an upcoming in-service for her employees on Office 2007 on Wednesday February 27, 2008. She asked for permission to close the office until 11:00 a.m. so all employees can take advantage of the training. The Board agreed to the request by consensus. Grant applications for State Fiscal Year 2009 were discussed. Other agency activities and programs were discussed. She reported that a donation was received to be used for the purchase of shirts for the staff. The shirts will aid in identification of staff and will be returned when employment ends or the shirts wear out. Annual statistics for the agency were presented. The agency made 356,511 client contacts in 2007. Among these contracts there were 13,310 screenings for public health, 2,233 immunizations, 4,523 home health visits and 3,778 hospice visits. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:15 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:06 a.m. Present during the session were Eileen, Jan and the Board. The Board reconvened at 10:15 a.m. The chairman announced that no binding action was taken during executive session.
Doug Schmitt, Emergency Management Director met with the Board. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:30 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 10:15 a.m. Present during the session were Doug and the Board. The Board reconvened at 10:30 a.m. The chairman announced that no binding action was taken during executive session.
Don moved that the Board go into executive session to discuss matters of attorney client privilege until 10:45 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:38 a.m. Present during the session were Jan and the Board. The Board reconvened at 10:45 a.m. The chairman announced that no binding action was taken during executive session.
Mary Underwood, County Treasurer met with the Board. The Board signed off on an investment bid. Mary presented Resolution 2008-4 establishing a fee schedule for the office for consideration. Don moved that Resolution 2008-4 be approved as presented. Francis seconded. All voted in favor of the motion. Mary discussed an office policy regarding reissuance of voided/lost checks and the associated forms. She also discussed work on forms for the a procedure to withhold refunds or checks due (setoff claim against taxes) to those persons who have delinquent personal property tax and use such refunds to satisfy the tax owed.
David moved that the Board go into executive session to discuss matters of non- elected personnel (evaluation) until 11:20 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:58 a.m. Present during the session were Linda and the Board. The Board reconvened at a.m. The chairman announced that no binding action was taken during executive session.
There being no further business to come before the Board they adjourned to meet on Tuesday February 19, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
February 19, 2008
The Jefferson County Board of Commissioners convened in regular session on Tuesday February 19, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron- County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Linda discussed a request by the Kansas Housing Resources Corporation to proclaim April Fair Housing Month. David moved that April be proclaimed as Fair Housing Month. Francis seconded. All voted in favor of the motion. The proclamation was signed. Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. Don moved that the minutes of February 11, 2008 be approved as presented. Francis seconded. All voted in favor of the motion. Francis moved that the Board approve Resolution 2008-06 transferring 2007 funds from the General-Diversion Fees to the Jefferson County Equipment Reserve Fund. Don seconded. All voted in favor of the motion.
Jan reviewed work on legal issues.
Mary Underwood, Treasurer asked the Board to sign authorizations to credit delinquent taxpayer amount of claim pursuant to Kansas Statute. The Board signed the documents.
Susan Newell, 911 Director met with the Board. Susan reported that she will be attending an employment law seminar sponsored by law firm that handles the County’s employment claims this spring. She also discussed staff attending GIS training in Kansas City. Protocol for various scenarios was discussed. Notification procedures and Reverse 911 were discussed.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise reminded and invited the Board to attend the Planning Commission meeting next Tuesday at 1:30 p.m. The consultant will be present for discussion of the revision of the zoning and subdivision regulations. Eloise discussed recommendations discussed for the revision such as provisions for wind energy, building inspectors and fees. David moved that the Board authorize Eloise to meet with Eileen Filbert-Health Department to discuss whether it is possible to use the services of the Sanitarian in inspecting buildings. Francis seconded. All voted in favor of the motion.
Doug Schmitt, Emergency Management Director met with the Board. Doug reported he will be meeting with the Employee Committee this Thursday and the Department Heads next Friday regarding the Safety Committee. Storm spotter classes are coming up February 28 in Oskaloosa and March 25 at Perry. Classes for aircraft safety in emergency response will also be held on February 23 for County firefighters and other interested parties. Doug distributed minutes of the Northeast Kansas Homeland Security Council meeting held in Topeka in January. Doug has been appointed to represent the Council with Kansas Division of Emergency Management on the Kansas Credentialing Committee. Doug discussed the County’s mitigation plan and it’s development. David moved that the Board go into executive session to discuss matters of attorney client privilege until 10:45 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:32 a.m. Present during the session were Jan, Doug and the Board. The Board reconvened at 10:45 a.m. The chairman announced that no binding action was taken during executive session.
Service awards were signed for Jane Shirley, Health Department for 20 years of service; Timothy Johnson, Sheriff’s Office for 20 years of service; Beulah Sloniger, Sheriff’s Office for 20 years of service; Karen Weishaar, Register of Deeds for 10 years of service; Shina Ribordy, Information Technology for 5 years of service; Amy McMahon, Clerk’s Office for 5 years of service and Linda M. Buttron for 25 years of service. Those present to receive their award were Jane Shirley, Amy McMahon, Karen Weishaar, Shina Ribordy and Linda Buttron.
Jane Shirley, Public Health Emergency Preparedness Coordinator met with the Board. Jane discussed the Medical Reserve Corp in Jefferson County. There are twenty seven volunteers registered. They have held hand washing education at local schools in conjunction with the Kansas Department of Health and Environment, assisted with Community flu clinics and assisted and participated in Community Emergency Preparedness Fair in Grantville. Future plans and goals for the Corp were discussed.
David moved that the Board go into executive session to discuss matters of non- elected personnel (evaluation) until 11:50 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:20 a.m. Present during the session were Linda and the Board. The Board reconvened at 11:50 a.m. The chairman announced that no binding action was taken during executive session. David moved that the Board go into executive session to discuss the same issue until 12:05 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:50 a.m. Present during the session were the same parties. The Board reconvened at 12:05 p.m. The chairman announced that no binding action was taken during executive session.
Mike Hayes, County Attorney met with the Board. Mike discussed scheduling a meeting with the Delaware Emergency Services Board.
There being no further business to come before the Board they adjourned to meet again on February 25, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
February 25, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday February 25, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron- County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. A beer license was signed for The Dam Store. A purchase card request was signed. Letters to U.S. Congresswoman Nancy Boyda, Senator Sam Brownback and Senator Pat Roberts regarding future replacement or rehabilitation of the bridges crossing Lake Perry were signed. A shared sick leave donation was signed.
Linda discussed a request from the Employee Committee for a work list for 2008. The Commissioners would like to see the committee work on Health Insurance bids for 2008 as well as continue their review of security needs in County facilities.
With regard to the ambulance services issue, Francis indicated that he thought it was a good idea for the two medical directors to try to work out the issues between the County and Delaware Fire District #11 ambulance service. The Board indicated that they had not “shot down” the idea as was reported in last week’s newspaper and would like to see the doctors work out the protocol and patient care issues and the Commissioners continue to work with the Delaware Fire District #11 Board to come to an agreement for service. Liability issues and the patient’s rights were discussed. The Board also indicated that the County needs the Delaware Fire District #11 ambulance service as much as they need us. They want to see the level of care available at the service raised so that patients will be benefited and the County will be protected from liability. Francis moved that Mike Hayes, County Attorney be allowed to proceed with allowing the medical directors to work out an agreement between the services. The motion died for a lack of a second. Don moved that Mike Hayes be allowed to proceed with getting the medical directors to work out an agreement with regard to protocol and patient care. David seconded. Don voted in favor. David voted in favor. Francis abstained.
David moved that the minutes of February 18, 2008 be approved as presented. Don seconded. All voted in favor of the motion.
George Pogge, Road and Bridge met with the Board. George reported that crews are assisting with keeping an emergency detour open and passable this morning due to an accident at US Highway 24 and Phillips Rd. Road projects were discussed. Maintenance of the roads due to the mud, ice and snow were discussed. George discussed research on road right-of-way in a subdivision.
Kathy Wagner, Appraiser met with the Board. Kathy discussed the upcoming March 15 deadline for submission of personal property renditions. Real estate valuation notices will also be sent in the next few weeks. Residential values will see a typical increase of 0% to 4.6%. Average sale price in 2007 was $134,244 with 168 sales. Commercial values will see typical increases ranging from 5.7% to 15% due to more sales and sales prices. Agricultural use values will see decreases averaging 13.3% for dry land and irrigated land, 5.1% for tame grass and 1.6% for native grass. The appeal process for real estate values was discussed.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise reminded the Board of the Planning Commission tomorrow. Eloise discussed the Schnacker case with the Board.
David Key, Cindy Williams, David Hallauer and Sherry Seifert, Meadowlark Extension District #7 met with the Board. David Key discussed the purchase of a van for the use of Extension employees. He asked about parking the van near the courthouse at night. The Commissioners indicated that they could park the van across the street at the old jail. He also discussed fuel for the van. If they could use our fuel pumps they would reimburse the County for the fuel. The Commissioners indicated that if the sheriff and road and bridge have no objections it was okay with them. Don moved that the Extension District be allowed to use County pumps as long as the County would be reimbursed. Francis seconded. All voted in favor of the motion. David also discussed public education meetings for Emergency Tree care to address needs after December’s ice storm. David Hallauer reported on agronomy programs held recently in the County. Sherry Seifert reported on the 4-H Carnival held in February and other events. Cindy discussed radon kit distribution programs and other projects.
Mark Richards, Auxiliary Services met with the Board. David moved that the Board go into executive session to discuss matters of attorney client privilege until 11:00 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:45 a.m. Present during the session were Mark, Jan and the Board. The Board reconvened at 11:00 a.m. The chairman announced that no binding action was taken during executive session.
David moved that the Board go into executive session to discuss matters of security until 11:10 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:00 a.m. Present during the session were Susan Newell, 911 Director, Mark and the Board. The Board reconvened at 11:10 a.m. The chairman announced that no binding action was taken during executive session.
Marty Schnacker, Meriden met with the Board. Marty has revised his plan for Stone Ridge Estates subdivision in Section 1, Township 11, Range 16E to only include 7 lots. He asked for the Board’s thoughts and opinions with regard to the entrance and approach to the subdivision since the number of lots has been reduced. Scott Cushing, KDOT Utility Coordinator has sent a letter to Mr. Schnacker regarding the improvements necessary to handle the entrance and exit from the subdivision. The statement is made by Mr. Cushing that the new plan “significantly reduces the trip generation that will be created by the development.” The Board discussed concerns with the school bus stopping to pick up kids at the day care across the street from the proposed development. The school bus will drive into Stone Ridge Estates to pick up children and will not be stopping on K4 Highway for the children living in the subdivision, only for the day care across the road. The Board stated that they still had concerns with the school bus issue and asked Mr. Schnacker to talk to USD 345 to see if the situation of the school bus stopping at the day care across the road can be resolved. Francis moved that if KDOT is in agreement with the development plan that Mr. Schnacker go forward with the process for the amended plat. The motion died for lack of a second. David moved that the issue be tabled for two weeks to allow Mr. Schnacker to talk to the school district. Don seconded. Don voted in favor. David voted in favor. Francis voted against.
Mike Hayes, Eloise Tichenor and Eileen Filbert met with the Board to discuss enforcement of County zoning, health and sanitation regulations in improvement districts. Eileen and Eloise asked for clarification of lines of responsibility and authority within improvement districts with regard to health and sanitation issues as well as zoning issues. Mike indicated that the issue has been addressed in a number of attorney general opinions as well in Jefferson County Court Case #85C81. AGO (Attorney General’s Opinion) 1988-141 addresses County zoning within improvement districts. (AGO’ 1983-162, 1984-40 and 1983-56 also address enforcement of regulations within improvement districts.) Mike indicated that as Lakeside Village is an incorporated area and the zoning regulations exclude incorporated areas zoning regulations would not be enforceable in Lakeside Village. Discussion was held regarding other improvement districts in the County. David moved that the County to cease charging or issuing residents of improvement districts for building permits temporarily until it a letter can be drafted to the improvement districts with regard to how involved they would like the County to be in zoning and sanitation issues. Don seconded. All voted in favor of the motion.
Jerry Glasgow, Lake Dabinawa resident met with the Board. Jerry indicated that the subdivision has 229 taxing parcels with 59 homes and 2 ½ miles of road. Dave Murphy, resident was also present to discuss the roads. They are asking if the County would partner with the Homeowners Association to help with maintaining the main entrances into the subdivision by chip and seal and patching. They would be willing to pay for materials at County cost and would ask the County to consider providing the labor. David moved that the request be tabled until review with George Pogge. Don seconded. All voted in favor of the motion.
Jeff Herrig, Undersheriff met with the Board. Jeff discussed pending legislation regarding administration of the jail. Jeff asked for permission to purchase a “lift and tow” for shop truck, the cost to be shared by Auxiliary Services and the Sheriff’s office. Francis moved that the purchase be approved. Don seconded. All voted in favor of the motion. Mark Richards was present for the request.
Eileen Filbert, Health Department met with the Board. Eileen discussed the failure of two pump motors at sewer districts. The motors are being repaired or replaced as needed and vouchers will be coming before the Board in the near future.
David moved that the Board go into executive session to discuss matters of attorney client privilege until 1:00 p.m. Don seconded. All voted in favor of the motion. The Board adjourned at 12:38 a.m. Present during the session were Jan, Mike and the Board. The Board reconvened at 1:00 p.m. The chairman announced that no binding action was taken during executive session.
There being no further business to come before the Board they adjourned to meet on March 3, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman March 3, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday March 3, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron- County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. A notice to the township board for a beer license was signed. Shared sick leave donations were signed. The annual report for Noxious Weeds required under KSA 2-1318 was signed.
Linda discussed the liability insurance policy for the County. KCAMP is offering higher coverage for uninsured/underinsured motorists if the County wants it. They also offer coverage for reproduction cost of historical property. The Commissioners decided by consensus to reject the additional insurance. Linda also discussed KCAMP providing a driving simulator for the Count y In-service Day on Columbus Day. The simulator allows participants to drive police vehicles, dump trucks, passenger vehicles, ambulances, semi-trucks and simulates various driving conditions. The Board discussed the benefits of improving driving skills for County employees in insurance savings and accident avoidance. David moved that the County participate in the rental of the simulator for $650 for the day. Don seconded. All voted in favor of the motion.
Francis moved that the minutes of February 25, 2008 be approved. Don seconded. All voted in favor of the motion.
Jan discussed legal issues with the Board. Don moved that the agreements between Jefferson County and the City of Meriden and the City of McLouth for the GIS infrastructure study be approved. Francis seconded. All voted in favor of the motion.
Bill Rhodes, Oskaloosa met with the Board. Bill expressed concern regarding the news release on the increased value of commercial property for the coming year. The Commissioners explained that the County must value close to what the State says commercial property should be worth and currently the County’s commercial value is significantly under what the State says it should be. The Board indicated they understand and appreciate the concern, but are required by statute to meet appraisal guidelines.
Mike Amerine, Perry (16377 13th St., Lawrence) met with the Board. Mike discussed the Board’s previous visit to 13th street near his property. Putting a pipe along 13th caused some drainage issues onto his property. Mike indicated that he has not had response from the Road and Bridge Superintendent with regard to contacting KPL to move a pole so that the intersection can be fixed. The Board apologized for the lack of contact from the Road and Bridge Department and reassured Mike that the work will be done as soon as weather and conditions allow.
Gary Thoma and Debbie Miller, Road and Bridge Department were present for the opening of fuel delivery bids. Bids were received from Decker Oil Company and Jackson Farmers. Don recused himself from the discussion on the bids. The bids received were for identical amounts. Legal counsel recommended that bids be resubmitted. Francis moved that a letter be sent to the companies and new bids requested. David seconded. All voted in favor of the motion. Don rejoined the Board upon the conclusion of the discussion.
Susan Newell, 911 Director met with the Board. Susan reported that the transfer switch was changed out last week successfully. The change offered an opportunity to test backup systems during the switch. Susan discussed replacement of UPS (uninterrupted power source) units in the dispatch center. The units would be paid from 911 funds. Susan suggested that the old UPS’s be utilized in the Emergency Operations Center. Susan discussed research for a system to handle notification of small groups of people for emergency situations.
Chris Schmeissner, GIS/IT Director and Scott Ribordy, IT Assistant Director met with the Board. Chris updated the Board on projects in the information technology department. The department is now serving 211 computers, 21 servers, 18 switches, 3 firewalls, 70 printers, 18 car cameras for police vehicles, 76 miscellaneous devices, 250 users in the network and 770 pieces of software. The department set up a work order system in 2007 and is on track to service 3200 work orders per year. Chris is looking at restructuring the department by changes in duties and titles of staff. The webmaster position would be renamed as Web Administrator. The Computer Technician positions would be renamed as IT Specialists with I II & III rankings. Chris asked for an executive session for network security discussion. David moved that the Board go into executive session to discuss matters of security until 10:25 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 10:08 a.m. Present during the session were Chris, Scott, Jan and the Board. The Board reconvened at 10:25 a.m. The chairman announced that no binding action was taken during executive session.
James Tweed, Ambulance Service Director met with the Board. James discussed an internship program for a student from Barton County Community College. The student resides in Meriden. She would be working in the department on her spring break under the liability of Barton County Community College. The Board approved the request for an internship by consensus. James discussed updates to the County ambulances’ equipment and equipment kits for the Coroner Scene Investigation kits. There will be an open house at the department in May. They are working with various agencies for participation. David moved that the Board go into executive session to discuss matters of attorney client privilege until 10:55 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:42 a.m. Present during the session were James, Jan and the Board. The Board reconvened at 10:55 a.m. The chairman announced that no binding action was taken during executive session.
Mark Hansen, (1769 Wildhorse Rd.) met with the Board. Mark discussed issues with road maintenance in the township. Dust control, ditch maintenance and chip seal were mentioned. Mark asked if a petition was required by the taxpayers of the district to improve the condition of the roads in his area. The Board discussed their intentions with regard to improving roads in the County and reminded Mr. Hansen of the upcoming vote on sales tax to fund road improvements.
Mike Hayes, County Attorney met with the Board. Don moved that the Board go into executive session to discuss matters of attorney client privilege until 11:15 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:08a.m. Present during the session were Mike, Jan and the Board. The Board reconvened at 11:15 a.m. The chairman announced that no binding action was taken during executive session. David moved that the Board go back into executive session to discuss matters of attorney client privilege until 11:20 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:16 a.m. Present during the session were the same parties. The Board reconvened at 11:20 a.m. The chairman announced that no binding action was taken during executive session.
Kathy Wagner, Appraiser met with the Board. Others present were: Jeff Herrig, Undersheriff, Mike Hayes, County Attorney, Dana Johnson, Court Security Officer, Susan Newell 911 Director, Chris Schmeissner, GIS/IT Director, Mary Underwood, County Treasurer and Delia Heston, Register of Deeds. The group met to discuss courthouse security issues with the Board. David moved that the Board go into executive session to discuss matters of courthouse security until 11:50 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:23 a.m. Present during the session were the above named parties, Jan, Linda and the Board. The Board reconvened at 11:50 a.m. The chairman announced that no binding action was taken during executive session.
David moved that the Board go into executive session to discuss matters of non- elected personnel (annual evaluation) until 12:15 p.m. Don seconded. All voted in favor of the motion. The Board adjourned at 12:00 p.m. Present during the session were Linda and the Board. The Board reconvened at 12:10 p.m. The chairman announced that no binding action was taken during executive session.
There being no further business to come before the Board they adjourned to meet again on March 10, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
March 10, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday March 10, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron- County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. A beer license for Chris Edmonds, McLouth Threshing Bee was signed. A notice to the Township Board for a beer license for Lake Perry Yacht & Marine Store was signed. A shared sick leave request was signed. Francis moved that the minutes of March 3, 2008 be approved as presented. Don seconded. All voted in favor of the motion.
Don moved that Isaac Fisher from Perry Lecompton high school and Brandon Hawks from Oskaloosa high school be recognized for being designated as “Academic All-Stars” as reported in the Lawrence Journal World on March 9, 2008. David seconded. All voted in favor of the motion. The selection is based on student’s academic achievements and accomplishments in extracurricular activities and a written essay on the subject of advancements in technology causing some people to avoid direct human contact.
George Pogge, Road and Bridge met with the Board. George discussed the work of maintenance crews on County roads. George presented the Board with a letter of retirement from employment. He stated that he would like to focus on family issues and has a number of activities and other interests he intends to pursue. His retirement will be effective on April 26, 2008. George discussed specifications on upcoming bids for grader replacement. George and the Board discussed the request for assistance on the Lake Dabinawa access roads. The consensus of the parties was that they would be interested in helping as long as time would allow the work. No decision was made. David moved that the Board go into executive session to discuss matters of non-elected personnel until 9:35 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:20 a.m. Present during the session were Jan, George and the Board. The Board reconvened at 9:35 a.m. The chairman announced that no binding action was taken during executive session. David moved that the Board adopt a 3” snow removal policy for Road and Bridge. Don seconded. All voted in favor of the motion. The policy is as follows: Due to all the problems that occurred with Jefferson County residents trying to get home from work; all of the complaints regarding the problems the post offices, Yellow Freight, Graham Trucking, Federal Express and UPS incurred by the lack of snow removal; as well as the additional work load the Sheriff’s office was required to meet due to cars that were abandoned on the roadways we have decided to enact a three-inch (3”) snow removal rule. This rule goes into effect any time we receive a three-inch snow that has accumulated on the roadways; no matter what time of day or night. It shall be the responsibility of the Road and Bridge Director to ensure that County personnel have been activated in the appropriate districts at the accumulation of three inches of snow. We would like the trucks with blades to start on Wellman Rd. and Ferguson Rd. Upon their completion of these two roadways they will be diverted to other roads as necessary. Each grader is to start in their district. Upon completion of each district if it has continued to snow and there are three or more inches of new, accumulated snow on the roadways those operators are to continue to blade the roads in their districts. At least one (1) day before the arrival of a forecasted ice storm you shall pre-treat the appropriate bridges and intersections. These bridges and intersections are those that are known to you as being problem areas or areas in which accidents often occur. The only exception to this rule would be if the Road and Bridge Department is experiencing financial difficulty. It will be the responsibility of the Road and Bridge Director to keep the Commissioners informed of the departments’ financial situation so that should temporary changes be deemed necessary to this policy, changes can be made before personnel are activated.
Eileen Filbert, Health Department met with the Board. Eileen discussed the visit from the State Surveyors reviewing the Home Health/Senior Services and Hospice Programs. They recommended revisions to three policies. The revisions have been made and Eileen asked the Board to approve them. The Jefferson County Commissioners as the Governing Body for the Jefferson County Health Department, Home Health & Hospice Agency reviewed and approved the Hospice/Home Health and Senior Services By-Laws, policies, procedures, and quality assurance programs to allow for the provision of services. The Jefferson County Commissioners as the County Board of Health reviewed and approved the policies and procedures for the Senior Service Program. Don moved to approve the procedures be approved. Francis seconded. All voted in favor of the motion. Eileen reported on her trip to Washington DC last week regarding accreditation. David moved that the Board go into executive session to discuss matters of non- elected personnel until 10:05 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:55 a.m. Present during the session were Jan, Eileen and the Board. The Board reconvened at 10:05 a.m. The chairman announced that no binding action was taken during executive session.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise discussed the Schnacker zoning case with the Board. She also reported on the February Planning Commission meeting. The Planning Commission expects to receive a draft copy of the zoning regulation revisions this week. The draft will be reviewed at the next regular Planning Commission meeting. In April there will be two to three public information meetings to disseminate information regarding the changes. After that a public hearing will be scheduled according to requirements.
Jeff Herrig, Undersheriff met with the Board. Jeff discussed new decals being placed on the new Sheriff’s vehicles. Testimony on the sales tax issue for Kansas Police and Fire will be on Friday March 14, 2008. Jeff has received letters from five of the eight cities in the County and expects to receive the others this week, acknowledging that the proposed sales tax would all come to the County.
David moved that the Board go into executive session to discuss matters of non- elected personnel (annual evaluations) until 10:55 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:25 a.m. Present during the session were Linda and the Board. David recused himself from the executive session at 10:38 a.m. due to a conflict of interest with regard to the evaluation of the 911 Director. The Board reconvened at 10: 55 a.m. and David rejoined the meeting. The chairman announced that no binding action was taken during executive session.
The Board discussed road and bridge work and projects and general issues.
There being no further business to come before the Board they adjourned to meet again on March 17, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
March 17, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday March 17, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron- County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. A shared sick leave donation was signed. A beer license was signed for Lake Perry Yacht & Marine for the Marina Store.
Linda discussed proposed Equipment Reserve transfers. The resolutions will be presented next week for consideration of adoption by the Board. The Board discussed appraisal fees for a real estate transaction.
Mary Underwood, Treasurer discussed cleanup of properties the County acquired as a result of a tax sale. Francis moved that the Board advertise for someone to clean up the County owned lots. Don seconded. All voted in favor of the motion. Jan asked about the minimum price the Board would like to set for selling County owned lots. Mary and Jan would like to see all the money collected up front for the lots, such as filing and processing fees. A resolution will be brought before the Board in the near future for adoption. The minimum sale price will be set at that time. David moved that the cleanup issue be tabled until more information is gathered. Francis seconded. All voted in favor of the motion.
Debbie Miller and Gary Thoma, Road and Bridge met with the Board for the purpose of opening and reviewing fuel delivery bids. Don recused himself from the meeting due to a conflict of interest. Bids were received from Jackson Farmers, Inc and Haag Oil Co. LLC. Jackson Farmers bid was as follows: Unleaded $.0520; Bio-diesel B5-$.0520; Regular diesel-$.0520. Haag Oil Co., LLC’s bid was as follows: Biodiesel-.0535, Unleaded-.0535; Regular diesel-.0535. David moved that the low bid from Jackson Farmers, Inc. be accepted. Francis seconded. All voted in favor of the motion. David signed the bid document. Don rejoined the meeting after the bid opening.
David moved that the minutes of March 10, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
Mark Richards, Auxiliary Services Director met with the Board. Don discussed the type of unleaded fuel used in County vehicles. Using E-10 fuel would save .08 cents per gallon. Don moved that the County go to E-10 fuel in the County pumps. The motion died for lack of a second. David moved that the issue be tabled for one week to identify the equipment we have and what the impact would be in the use of E-10. Francis seconded. All voted in favor of the motion.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise presented a zoning case to the Board for consideration. Eloise reminded the Board of the next Planning Commission meeting on March 25, 2008. Petition Z2008/1 by Robert L. Scully to change the district zoning classification from rural residential to suburban residential on land described as: approximately 8 acres in the Northeast Quarter of the Southeast Quarter of Section 15, Township 11S, Range 18E. Mr. And Mrs. Scully were present for the discussion. The chairman asked for public comment. Roscoe Scully asked for a clarification of the platting with regard to stipulations applying to their parcel. No other comment was heard. Francis moved that the request be approved with the following conditions from the Planning Commission: Conditions-The center single-wide mobile home be relocated off the property within 3 years and the two additional single-wide mobile homes be removed within 18 months or prior to plat approval. Don seconded. All voted in favor of the motion.
Danny Ruff, Ozawkie met with the Board regarding the roads in Lakeshore Estates. Danny has been appointed to the Lakeshore Estates Improvement District Board of Directors. Bev Koerner, Improvement District Board member was also present. They would like to see Delaware Drive improved as it is a school bus route. The Commissioners indicated that the Road and Bridge Superintendent was assigned to look at the road and give the Commissioners an estimate of cost to improve the road. The Board will need an official request from the improvement district board after estimates are received from the Road and Bridge department. David moved that the issue be tabled for one week. Don seconded. All voted in favor of the motion.
Mike Hayes, County Attorney met with the Board. Mike discussed the letter received by the Board with regard to Kansas Development Finance Authority (KDFA) Agricultural Development Revenue Bond Project Number #000712. The letter notifies the Commissioner of the agency’s intent to help a new farmer get a loan. The program offers tax incentives for the lender. Mike stated that the County incurs no financial obligation or stake in the loan. It is a financing mechanism for getting a loan for a new farmer.
Doug Schmitt, Emergency Management Director met with the Board. Doug discussed the severe weather threat for today. Doug discussed last month’s Homeland Security meeting specifically in reference to the Reverse 911 project for the Northeast Kansas Region. Don asked about the school notification system. Doug has contacted the schools to gather information about the service they use. Doug discussed mutual aid agreements with the cities with regard to reimbursement from FEMA on the work done by County for the cities. Jan is working on the agreements with Doug. Doug reported that the identification card system project is progressing. The software issues have been worked out and he is working on policy and procedure for implementation.
Chris Schmeissner, GIS/IT Director met with the Board. David moved that the Board go into executive session to discuss matters of non-elected personnel until 11:00 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:45 a.m. Present during the session were Jan, Chris and the Board. The Board reconvened at 11:00 a.m. The chairman announced that no binding action was taken during executive session.
Marty Schnacker, Meriden met with the Board. Marty asked the Board for clarification with regard to the school bus situation for his development. He showed a PowerPoint presentation of his interpretation of what is currently happening with loading children at the day care center and an interpretation of what the Commissioner’s want to see happen of loading the children on the road into the subdivision, instead of loading them off K4 highway. The day care center loads a van and brings them to the end of the driveway to load onto the school bus sitting on K4 highway. The Board confirmed that his interpretation of what they want with the bus loading as it is sitting on the road into the subdivision was correct. Marty asked what would bind the school or the daycare center to the process should they agree with the Commissioner’s recommendation. Marty asked for a letter from the Commissioners to present to the school board and the daycare owners and those who have children at the day care center explaining why the proposed process is safer that the current situation. The Board deferred the creation of such a letter to Mr. Schnacker as the developer of the subdivision. The Board stated that their greatest concern is the safety of children in the area.
David moved that the Board go into executive session to discuss matters of attorney client privilege until 11:35 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:20 a.m. Present during the session were Mike, Jan and the Board. The Board reconvened at 11:35 a.m. The chairman announced that no binding action was taken during executive session. David moved that the Board go back into executive session to discuss the same issue until 11:45 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:37 a.m. Present during the session were the same parties. The Board reconvened at 11:45 a.m. The chairman announced that no binding action was taken during executive session.
David moved that we not deviate from County policy in charging fees to a county employee who has made an open records request. Francis seconded. All voted in favor of the motion.
There being no further business to come before the Board they adjourned to meet on March 24, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
March 24, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday March 24, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron- County Clerk and Jan Hayes, County Counselor.
Jan left the meeting to conduct first appearances in court.
The Pledge of Allegiance was recited.
Tax change orders were signed. Vouchers were reviewed and approved by the Counselor and the Board.
Resolutions for transferring funds to various equipment funds were reviewed and discussed. Francis moved that Resolution 2008-9 transferring 2007 funds from Noxious Weed-(General fund) to Noxious Weed Capital Outlay be approved as presented. Don seconded. All voted in favor of the motion. Don moved that Resolution 2008-08 transferring 2007 funds from Road and Bridge to Road and Bridge Special Machinery be approved as presented. Francis seconded. All voted in favor of the motion. Don moved that Resolution 2008-10 transferring 2007 funds from Ambulance to Ambulance Capital Outlay be approved as presented. Francis seconded. All voted in favor of the motion. Francis moved that Resolution 2008-7 be approved transferring 2007 funds from various departments and fund to the Equipment Reserve Fund. Don seconded. All voted in favor of the motion.
Don moved that the minutes of March 17, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
Clarence Painter, 616 Spruce St, Winchester met with the Board. Clarence discussed the City burn pile located close to his house. He does not want the City to burn the pile that was a result of the ice storm in December. The burn pile sits on County property. The mayor suggested the talk to the Commissioners about the issue. The County Commissioners previously discussed the burn pile at Winchester as noted in the minutes of November 26, 2001. Don suggested the Board send a letter to the City of Winchester asking them not to burn the pile until the County can figure out what to do with it. The Board signed a letter to the City.
Eileen Filbert, Health Department met with the Board. Eileen discussed the appointment made by Jerry Clarke, Hilldale South resident for next week. Jerry had asked that Eileen, John Heston, Sanitarian and Vic Montgomery from DHE be present for the meeting. Eileen and John will be there, but Vic Montgomery will not be present.
Mark Richards, Auxiliary Services Director met with the Board. Mark asked the Board to sign purchase card requests. Mark discussed the request by the Board to use E10 fuel for County vehicles. He indicated that the supplier brings whichever is cheaper the E10 or the other when they deliver. Road and Bridge indicated to Mark that they have no issues with using E10. Based on that report, the Board took the motion made last week off the table and Don withdrew the motion with the stipulation that the County buy the cheaper fuel.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise asked the Board to sign the zoning case approved at last week’s meeting. The Board signed the zoning resolution. Eloise reminded the Board of tomorrow’s Planning Commission meeting at 1:30 p.m. Eloise expects the revised zoning regulations to be ready for public review in the near future. In May Eloise will be attending the National Flood Plain Conference under scholarship from the Kansas Division of Water Resources. The conference will be held in Reno, Nevada. She discussed FEMA’s project to modernize their maps. The County’s GIS department is working with Eloise to verify the information contained on the maps.
Susan Newell, 911 Director met with the Board. David moved that the Board go into executive session to discuss matters of non-elected personnel (evaluation) until 10:10 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:00 a.m. David recused himself from the executive session at 10:00 a.m. Present during the session were Susan and the Board. The Board reconvened at 10:10 a.m. The chairman announced that no binding action was taken during executive session. David rejoined the meeting at 10:10 a.m.
The Board will be meeting with Sam Brownback, US Senator on Monday March 31st, 2008 at Ernest Spencer Metals in Meriden. Their regular meeting on the 31st will begin at 11:00 a.m.
David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:45 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:35 a.m. Present during the session were Linda and the Board. The Board reconvened at 10:45 a.m. The chairman announced that no binding action was taken during executive session.
Jan Hayes rejoined the meeting at 10:50 a.m.
Michael Kramer, Kramer Engineering met with the Board. Also present were Brad Pervin, Jefferson County Sewer District #7 Chairman and Duane Williams, Jefferson County Sewer District #7 Vice-Chairman. Michael discussed the paperwork necessary to start the application process of a loan from Kansas Department of Health and Environment-Kansas Water Pollution Control Revolving Fund in the amount of $375,000 in construction costs and a total cost $490,750. Don moved that David Christy be authorized to sign the contract with Kramer Engineering and the loan application for the project. Francis seconded. All voted in favor of the motion. The documents were signed. Don moved that the public hearing for the project be set for April 21st at 10:30 a.m. Francis seconded. All voted in favor of the motion.
Mary Underwood, County Treasurer met with the Board. Jan and Mary discussed the procedure being proposed for selling County owned parcels that were acquired as a result of tax sales. The County owns approximately 1,150 parcels. Mary and Jan asked the Board to adopt Resolution 2008-11 establishing the procedure for selling certain lots/parcels owned by the County. Don moved that Resolution 2008-11 establishing a procedure to sell certain lots/parcels be adopted as presented. Francis seconded. All voted in favor of the motion. They then asked the Board to establish a minimum bid price for the lots. Don moved that the minimum bid be set at $300 which will include all expenses of administering the program including the filing fee and attorney fees for contract preparation and other legal documents. Francis seconded. All voted in favor of the motion. Mary discussed the timeframe for publication and sale of the lots. She would prefer to begin the process after the May 10 deadline to pay the 2nd half of taxes. The Commissioners indicated by consensus that they agreed with the timeline. The first publication will be April 10 with subsequent publications on the 17th and 24th of April. Bids may be submitted beginning late in May with the bidding to close around the end of September.
Jan reported on legal issues.
There being no further business to come before the Board they adjourned to meet again on March 31, 2007.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman March 31, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday March 31, 2008 at 11:00 a.m. (The session began late due to the Board attending a meeting with Senator Sam Brownback at Ernest Spencer Metals in Meriden.) Present were David Christy, Francis Grollmes, Linda Buttron- County Clerk and Jan Hayes, County Counselor. Don Edmonds was absent due to illness.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. Francis moved that the minutes of March 24, 2008 be approved as presented. David seconded. All voted in favor of the motion. Linda discussed the budget schedule for submission of budgets for 2009. David moved that Department and Agency budgets be due to the Commissioners by June 1, 2008. Francis seconded. All voted in favor of the motion. Linda also discussed providing lunch for the employees on the October 13, 2008 In-Service day. The Commissioners indicated by consensus that they will give the employees an hour for lunch on that day but will not pay for the food. Linda also informed the Board of the death of Rollin Clark who was the 2nd district Commissioner from 1976 to 1992.
Linda asked for an executive session to discuss matters of attorney client privilege. David moved that the Board go into executive session to discuss matters of attorney client privilege until 11:15 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:05 a.m. Present during the session were Linda, Jan and the Board. The Board reconvened at 11:15 a.m. The chairman announced that no binding action was taken during executive session.
Linda discussed the resolution amending the disposition of surplus property policy. Jan made some changes to the policy to include the procedure for selling county owned lots. David moved that Resolution 2008-12 be approved as presented with the changes for selling county owned lots and rescinding Resolution 2007-10. Francis seconded. All voted in favor of the motion.
Jan discussed a resolution changing the date for the County sales tax question from November 4, 2008 to August 5, 2008. David moved that Resolution 2008-14 be approved rescinding Resolution 2007-26 and calling for the question of a local sales tax in the amount of one percent (1%) and pledging the revenue received from such tax to finance road construction and improvement in Jefferson County on August 5, 2008. Francis seconded. All voted in favor of the motion.
Francis moved that Resolution 2008-15 be approved authorizing the filing of an application with the Kansas Department of Health and Environment for a loan under the Kansas Water Pollution Control, Revolving Fund Act (K.S.A. 1988- Supp. 65-3321 through 65-3329) for Lake Ridge Sewer District #7. David seconded. All voted in favor of the motion.
Jim Clark, Winchester Mayor met with the Board regarding the burn pile on County property on the west side of Winchester. Jim indicated that the City would not burn the pile until the County tells them what should be done with the brush. The Commissioners will get in contact with the City when they determine what needs to be done.
Eloise Tichenor, Planning & Zoning met with the Board. She presented three plats for consideration by the Board. Francis moved that the plat be approved as presented for Black Bear Farms. David seconded. All voted in favor of the motion. Francis moved that the plat for R & D Ranch No. 2 be approved as presented. David seconded. All voted in favor of the motion. David moved that the plat for Hope Estates be approved as presented. Francis seconded. All voted in favor of the motion. Eloise discussed the public meetings to be scheduled for review of the new zoning regulations. The revised regulations will be posted to the County website for the public in addition to the public meetings. Eloise asked for an executive session to discuss matters of attorney client privilege. David moved that the Board go into executive session to discuss matters of attorney client privilege until 12:00 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:45 a.m. Present during the session were Eloise, Jan and the Board. The Board reconvened at 12:00 p.m. The chairman announced that no binding action was taken during executive session.
George Pogge, Road and Bridge met with the Board. Gary Thoma, Equipment Manager was also present. Representatives from the equipment vendors were also present. A bid opening was conducted at 12:00 p.m. for road graders. Bids were received from Martin Tractor, Murphy Tractor and Berry Tractor. Berry Tractor: Base option-$200,835 per machine; Opt 1-$115,000 (repurchase amount-5 years or 7500 hours); Opt 2-free for 5 years. (web access subscription to access data available through satellite monitoring system); Trade in on Model 140H-$122,500; Delivery 5/2008. (Model GD6553EO). Murphy Tractor bid: Base option- (JD770D)-$199,950; Opt 1-$128,000; Opt 2-free for 5 years; Trade In-140H- $118,500; Delivery 30-45 days after order. Martin Tractor placed two bids, one standard and one alternate. Standard -Base Bid-$213,980 for Cat 12M; Opt 1- $149,500; Opt 2-$300 per machine; Trade In-140H-$120,000; Delivery-one to two months. Martin Tractor Alternate Bid: for Cat 12H Model-Base Bid-$203,450; Opt 1-$127,000; Opt 2-$300 per machine; Delivery -2 weeks; 140H-Trade in- $120,000. George and Gary will review the bids to ensure they meet the specifications and return to the Board next week with a recommendation.
George presented the Board with a general response with regard to working on the roads around Lake Dabinawa. He recommended that the County work with the Board provided that Lake Dabinawa purchase all the material and that the County provide the labor and equipment to perform the repairs and maintenance. George reported that Douglas County has let the bid for painting the steel on the Kansas River Bridge and has selected a vendor. The painting is scheduled to be completed by August 15, 2008. Our share of that project should be around $100,000 to be paid from the 2005 bond project money. Francis asked about mowing around guardrails on Corp of Engineer’s property.
Lance Lewis and Keith Rickard, The Guidance Center met with the Board. Keith & Lance updated the Board on work at the Guidance Center. Lance stated that they have doubled the children in case management services and tripled children in other services. Lance has worked with the County Court and with Mike Hayes to improve the services offered by the Center. Community partnerships have been established with Rotary, Emergency Management, local medical clinics and other groups.
David Savage, Ozawkie met with the Board. He recently moved here from Arizona. He discussed the trailer park section of Lakeshore Estates. His concern is the poor condition of the mobile homes in the section. He also expressed concern about the condition of the roads in the section. The Board stated that they are in the process of getting the lots that the County owns cleaned up. David Christy stated that he will be touring the subdivisions in the next two weeks to look at the lots owned by the County.
Jerry White, Lakeside Village asked the Board if they had any objection to the Fairview Fire District #6 doing a controlled burn on those lots owned by the County in Lakeside Village. The Board indicated that they had no problem as long as it is controlled by the Fire Department.
Jeff Herrig, Undersheriff met with the Board. Jeff reported that he will be sending a deputy to Iowa for Special Counter-Drug training. In August two officers will be going to Branson, Missouri for re-certification training. Jeff discussed hiring security officers to provide courthouse security. He would hire three part-time officers and pay for their equipment from the equipment fund. The Board indicated by consensus that they approve of the plan as presented, but will reserve a final decision until Don is present. David moved that the Board go into executive session to discuss matters of courthouse security until 1:05 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 12:58 p.m. Present during the session were Jeff, Dana Johnson-Court Security Officer, Jan and the Board. The Board reconvened at 12:05 p.m. The chairman announced that no binding action was taken during executive session.
David moved that the assistance of the Emergency Management Director be approved for the period of March 26-28, 2008 for Jefferson County Fire District #8 in the absence of the chief. Francis seconded. All voted in favor of the motion.
Roy Dunnaway, Sheriff met with the Board at 1:00 p.m. Roy submitted his resignation earlier this month and today is his last day as sheriff. The Board expressed their thanks and appreciation for his years of service as County Sheriff. Roy was presented with a certificate and plaque for 25 years of service to the citizens of Jefferson County. A reception was held following the meeting.
There being no further business to come before the Board they adjourned to meet on April 7, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
April 7, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday April 7, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron- County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed.
Brandon Hawks, Oskaloosa was present to receive a certificate from the Commissioners commending his achievement in being selected as an Academic All Star by the Lawrence Journal World in March of this year.
David asked that the record reflect that two Commissioners will be attending the Northeast Kansas Regional meeting on Friday in Seneca.
Francis moved that the Board affirm the change of date of the public hearing for the Lake Ridge Estates Sewer #7 loan to April 28, 2008 at 10:30 a.m. Don seconded. All voted in favor of the motion.
Francis moved that the minutes of March 31, 2008 be approved as presented. Don seconded. All voted in favor of the motion.
George Pogge and Gary Thoma, Road and Bridge met with the Board. The Board signed a right-of-way easement for a utility company. George presented an analysis and recommendation with regard to the grader bids submitted at last week’s meeting. Total ownership costs, fuel costs and up front costs were calculated. Based on those calculations and other considerations, George and Gary recommended the purchase of the Martin Tractor Caterpillar 12M grader. The Board discussed their views on the machines that were bid. Representatives from Martin Tractor and Murphy Tractor were present for the discussion. Don discussed tabling the bids until more information could be obtained on the operating costs of other models of machines. The Board discussed re-bidding to allow a greater range of horsepower options in the bid specifications. David moved that the bid specifications be changed to allow for horsepower from 140 hp to 193 hp and the graders be re-bid. Francis seconded. All voted in favor of the motion. Don moved that the bids received be rejected as presented. Francis seconded. All voted in favor of the motion. Don moved that the graders be re-bid on April 21, 2008. Francis seconded. All voted in favor of the motion.
Eileen Filbert, Health Department met with the Board. Eileen updated the Board on sewer districts. Payment for 2007 flu vaccine, Blanket Child Care regulation exceptions granted following the Listening Tours last November, Kansas Statute changes regarding preschool children’s immunizations and federal grant applications were discussed. The volunteer recognition breakfast will be held May 9, 2008 at The Barn in Valley Falls. Other department issues were discussed. David moved that the Board go into executive session to discuss matters of non- elected personnel until 10:45 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:30 a.m. Present during the session were Eileen, Jan and the Board. The Board reconvened at 10:40 a.m. The chairman announced that no binding action was taken during executive session.
Delia Heston, Register of Deeds met with the Board. Delia presented first quarter statistics for the department. Delia asked the Board for permission to give a day of service to the citizens of Kiowa County as their Register of Deeds passed away last week. The Board approved the request by consensus. She also reported on the progress of beta testing Infinitec’s web-based package for the Register of Deed’s office. She will be hosting a demonstration by Fidler Technologies on a software package for the Register of Deeds office this afternoon.
Eloise Tichenor, Planning & Zoning met with the Board. Statistics were presented for the first quarter. There have been 8 permits issued for an estimated cost of construction of $1,615,500 with an estimated cost per dwelling of $201,938. Informational meetings for the general public on the draft zoning regulations are set for May 13, 2008 in Valley Falls at the Kendall State Bank meeting room from 2 p.m. – 8 p.m. and May 15, 2008 in Perry at the American Legion from 2 p.m. – 8 p.m. The Commissioners discussed using those meetings to provide information to the public about the road improvements that would be funded with the sales tax to be voted on in August. She reported on education plans for April and May for staff.
Mark Richards, Auxiliary Services Director met with the Board. Mark asked the Board to sign a purchase card request. He reported the department has been reworking spraying equipment during the winter. They have two more units to rent this year. They are also working on the courthouse floors and in the park on the south side of town. He is also getting prices on generators for the Courthouse that was discussed earlier this year. Accountability for use of the fleet vehicles was discussed. The Board indicated by consensus that Mark should report any damage to the Board.
David moved that the Board go into executive session to discuss matters of non- elected personnel until 11:10 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:05 a.m. Present during the session were Mark, Jan and the Board. The Board reconvened at 11:10 a.m. The chairman announced that no binding action was taken during executive session. David moved that the Board go into executive session to discuss matters of security until 11:15 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:12 a.m. Present during the session were the same parties. The Board reconvened at 11:15 a.m. The chairman announced that no binding action was taken during executive session.
Undersheriff Jeff Herrig met with the Board. Jeff has received his notice from the Governor of appointment as Sheriff following the recommendation from the Republican Central Committee. Linda administered the oath of office to Jeff as County Sheriff. Jeff discussed courthouse security. He has placed an advertisement for the part time position of security in the building. He asked the Board for guidance on the scheduling. The Commissioners will let Jeff know when they are ready to have the officer in the building during business hours; in the meantime the building security will be staffed on an as needed basis. David moved that the Board approved the out-of-state travel requested by Jeff at last week’s meeting. Don seconded. All voted in favor of the motion. Jeff discussed the replacement of the voice stress monitor.
Jan reported on continuing education that she and Mike will be attending this summer. Other legal issues and work were discussed.
There being no further business to come before the Board they adjourned to meet on April 14, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
April 14, 2006
The Jefferson County Board of Commissioners convened in regular session on Monday April 14, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron- County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Tax change orders were signed. Vouchers were reviewed and approved by the Counselor and the Board. Don moved that the minutes of April 7, 2008 be approved as presented. Francis seconded. All voted in favor of the motion. Don moved that the Board signed an agreement with the City of Meriden for the GIS data collection project. Francis seconded. All voted in favor of the motion. Discussion was held on setting the salary of the newly appointed Sheriff. KSA 19- 801b (c3) states in part that until the sheriff has completed the required training he/she shall be paid at the salary of a deputy sheriff. The next scheduled training for new sheriffs is scheduled for December 2008.
Isaac Fisher, Perry was present to receive recognition from the Commissioners for being designated as an Academic All Star by the Lawrence Journal World earlier this year. The Board presented the certificate along with their congratulations.
David moved that the Board approved out of state travel for Linda for the PRIMA conference at the end of May, (expenses to be paid by the Kansas Worker’s Risk Cooperative for Counties-KWORCC). Don seconded. All voted in favor of the motion.
Francis asked about using the money collected from previous property sales (sealed bid sales) to pay for cleanup of County owned lots. Jan indicated that in her opinion it could be used. Francis moved that an advertisement be ran for a contractor to cleanup County owned lots. Don seconded. All voted in favor of the motion. Discussion was held with regard to what should be cleaned up. The Commissioners would like to see the trash, debris and anything setting on the lots cleaned up and removed.
Jan discussed legal issues with the Board.
Kathy Wagner, Appraiser met with the Board. Kathy updated the Board on legislation on newly constructed residential property held for resale by the builder. She also discussed converting to the new appraisal system. She has requested that she be allowed to value in the old system for 2008 and go to the new system in March 2009. Appeals to property values are down from 2007. To date the office has received 172 appeals as compared to 242 in 2007. Staff is currently working on sales and the re-inspection for the year. During this phase they must visit approximately 2,500 parcels. They will be going to the cities of Ozawkie and Valley Falls as well as the northern rural parts of the County. Personal property valuation notices will be mailed April 30. Kathy also discussed upcoming training. David moved that the Board approve overnight travel for staff in April and May. Don seconded. All voted in favor of the motion. David moved that the Board go into executive session to discuss matters of non-elected personnel until 9:55 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:45 a.m. Present during the session were Jan, Kathy and the Board. The Board reconvened at 9:55 a.m. The chairman announced that no binding action was taken during executive session.
Mary Underwood, Treasurer met with the Board. Mary presented materials to the Board on properties owned in Lakeside Village. Mary met with a member of the Board (Jerry White) to work on collecting information about the properties. There are properties in Lakeside Village Campgrounds and Campgrounds East that could be cleaned up.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise discussed the public information meetings set for May on the 13th and 15th. Eloise provided copies of the May 2008 draft of the regulations to the Board. She reported the hard copy drafts will be $22.00 each, CD’s are available for $5.00 each and the draft is available free on the Internet. Don asked if there was a one or two page flyer that could be given out to the general public at no charge. Eloise indicated that she is working on such a flyer. David moved that the cost of the draft regulations be set at the cost of the paper and toner for copying not to exceed $22.00. The motion died for a lack of a second. David moved that the cost of the draft regulations be set at $11.00. Don seconded. All voted in favor of the motion. Francis discussed the disadvantages of providing information about the sales tax for road improvements at the same time as the zoning regulations. The Board indicated by consensus that the sales tax issue will be presented in a separate forum.
James Tweed, Ambulance Director met with the Board. James updated the Board on the technical assist project. The presentation will be made to the County Commissioners in the next two weeks. He discussed application for a grant program for Kansas Resolving Assistance Fund. The application was accepted for four radios and IV warmers. The grant is a 50/50 match. Jefferson County’s portion of the grant is $3760 to be paid from Ambulance Capital Outlay. The Coroner Scene Investigation (CSI) project is proceeding. At the end of April seven people will be certified to participate. David moved that the out of state travel for two paramedics to attend CSI training in St. Louis be approved. Francis seconded. All voted in favor of the motion. James reported that he and Denise have started the supervisor training offered by the Kansas Association of Counties. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:50 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:37 a.m. Present during the session were James and the Board. The Board reconvened at 10:50 a.m. The chairman announced that no binding action was taken during executive session.
Mike Hayes, County Attorney met with the Board. David moved that the Board go into executive session to discuss matters of attorney client privilege until 11:25 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:07 a.m. Present during the session were Mike, Jan and the Board. The Board reconvened at 11:25 a.m. The chairman announced that no binding action was taken during executive session.
Jerry White, Lakeside Village Board of Directors met with the Board.
There being no further business to come before the Board they adjourned to meet on April 21, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
April 21, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday April 21, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron- County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Tax change orders were signed. Vouchers were reviewed and approved by the Counselor and the Board. Two purchase card requests were signed. Don moved that the minutes of April 14, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
Don moved that he be allowed to take Leroy Boyd, Road and Bridge Crew Leader to meet with the warden at the Lansing prison regarding using a brush crew from the facility to help in cleaning up brush in the County. Francis seconded. All voted in favor of the motion.
George Pogge, Road and Bridge met with the Board. The department is starting on patching roads and cleanup from the ice storm. He met with the City Council in Winchester last Monday evening. The City Clerk is taking bids for removal of the brush pile on County property. George will draft a resolution for Jan to bring to the Board stating that the area will be designated a “No-Dumping” area. George indicated that he has been working with supervisors on the transition between his retirement and the hiring of a replacement. He has put Francis Hubbard in charge of the day to day operations of the Department until the Commissioner’s hire a new Road and Bridge Superintendent. The Board indicated approval of the assignment by consensus. Continuation of projects was discussed. George will provide a report on the status of current projects and activities. Representatives from equipment companies were present for the opening of grader bids. Gary Thoma, Equipment Maintenance Manager and Francis Hubbard, Road Foreman were present for the bid opening. Grader bids with the new specifications issued two weeks ago at Commissioners’ direction, were received from G. W. Van Keppel, Murphy Tractor, Berry Tractor and Equipment and Martin Tractor. G. W. Van Keppel bid a Volvo G930-$214,773, Trade In-140H-$130,000, Option 1- $115,300 (guaranteed repurchase price). Murphy Tractor bid a John Deere Model 670D-$183,440, Option 1- $110,000, Trade In-140H-$118,500. Berry Tractor bid a Komatsu G655-3EO-$176,016, Option 1-$115,000, Trade-In-140H-(not located on document received). Martin Tractor bid a Caterpillar 120M-$189,918, Option 1-$130,018, Trade-In-140H-$120,000. They also bid a Caterpillar 12H-$203,450, Option 1-$127,000, Trade In-140H-$120,000. Also bid was a Caterpillar 120M- AWD-$218,872, Option 1-$145,000, Trade In-140H-$120,000. The bids will be reviewed and awards may be made at next week’s meeting.
Don moved that the Board go into executive session to discuss matters of land acquisition until 9:48 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:42 a.m. Present during the session were Jan, Francis Hubbard, George Pentlin and the Board. The Board reconvened at 9:48 a.m. The chairman announced that no binding action was taken during executive session. David moved that the Board go into back executive session to discuss the same issue until 10:00 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:50 a.m. Present during the session were the same parties. The Board reconvened at 10:00 a.m. The chairman announced that no binding action was taken during executive session. Don moved that the Board authorize an independent appraiser to move forward with an appraisal of real property. Francis seconded. All voted in favor of the motion.
Jeff Herrig, Gerald Greene and George Pentlin were present to receive service awards. Jeff received a certificate for 25 years of service in the Sheriff’s Department. George received a certificate for 40 years of service in the Road and Bridge Department. Gerald Greene, Sheriff’s Department received an award for 25 years of service and Annie Phillips, Sheriff’s Department for 5 years of service, (due to staffing shortages in the department, Annie was not present).
Doug Schmitt, Emergency Management met with the Board. Doug asked the Board to sign intergovernmental mutual aid agreements required for FEMA reimbursement for Meriden, McLouth and Perry. Francis seconded. All voted in favor of the motion. The agreements were signed. Agreements for the other cities will follow. Doug distributed minutes from the last Homeland Security meeting he attended. An update on weather conditions for the day was given. Maps regarding locations of tornado sirens were given to the Board. Discussion was held regarding siren locations and range of signal. New sirens and the associated equipment can cost upwards of $15,000. Other emergency notification systems were discussed.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise discussed statistics on new construction in the County and the United States. The national report issued April 16 reflects the same first quarter trends as the County. She reminded the Board that the monthly Planning Commission meeting is tomorrow at 7:00 p.m. The proposed regulations and the one page summary are now posted to the website for review.
David Hallauer, Cindy Williams and Sherry Seifert, Extension Office met with the Board to give their monthly update. Cindy will be participating in a radon mediation workshop in Sabetha this week. Food serving safety programs were also discussed. David discussed agriculture programs. Tree care meetings were completed recently. Sherry discussed work for the upcoming 4-H fair in August. The 4-H Ambassador program was discussed. The Friends of 4-H Picnic will be held June 25 at the fairgrounds. David presented nomination of two candidates for the 4-H Fair Board, Chuck Mohney, Meriden and Susan Warriner, Perry. The Board selected Susan Warriner to serve on the Board.
Jeff Herrig, Sheriff met with the Board. Jeff presented the contract with Johnson County for housing prisoners for the Board’s consideration. Don moved the contract be approved subject to Counselor’s approval. Francis seconded. All voted in favor of the motion. The Counselor approved the contract. Jeff discussed attending the joint Kansas Chief of Police and County Sheriff’s conference in Wichita. David moved that the Board approved the overnight stay in Wichita. Don seconded. All voted in favor of the motion.
Sarah Davis, Valley Falls met with the Board regarding cleaning up County owned lots. Mary Underwood, County Treasurer presented a list of lots and pictures of property to be cleaned up in Lakeside Village Campgrounds and Campgrounds East. The Commissioners would like to see the old mobile homes and campers removed as well as any trash or debris on the lots.
Kelly Grother, Oskaloosa met with the Board regarding cleaning up County owned lots. The same list and pictures and requirements were provided to Kelly. Kelly owns Nathan’s Foreclosure and Restoration business in the County. She indicated that they do carry general liability insurance for the business.
Linda reported that Ron Karn, Berry Tractor called to let the Board know that Berry Tractor intended to include a trade in on the 140H Grader of $122,500 as they did in the last bid received in March.
A reception was held for retiring Road and Bridge Superintendent George Pogge.
Mike Hayes, County Attorney met with the Board. Francis moved that the Board go into executive session to discuss matters of attorney client privilege until 12:45 p.m. Don seconded. All voted in favor of the motion. The Board adjourned at 12:17 p.m. Present during the session were Jan, Mike and the Board. The Board reconvened at 12:45 p.m. The chairman announced that no binding action was taken during executive session.
Jerry White, Lakeside Village asked the Board if they would be willing to donate some money toward the purchase of fire torches for Fairview Fire District #6 to aid in burning off County lots in Lakeside Village. The Board will see if the County has some torches that could be loaned to the Fire District for use.
There being no further business to come before the Board they adjourned to meet in regular session on April 28, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
April 28, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday April 28, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron- County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board.
Linda reminded the Board that the auditor’s will be here tomorrow and Wednesday. She also reported that budget training for department heads was finished last Wednesday. First quarter financial reports were provided to the Board and show that percent of revenues and expenditures for the quarter are within normal ranges. Also discussed was the attendance of Clerk’s office staff at an employment law seminar on Thursday.
Francis Hubbard and Gary Thoma, Road and Bridge met with the Board. Francis discussed steel work on bridge OS#80 in the northeast corner of the County. Other road projects were discussed. At 9:30 a.m. the Commissioner’s discussed grader bids opened at last week’s meeting. Representatives from the bidding companies were present for the discussion. The Board was presented with an analysis on the bids from Gary Thoma and George Pogge. Gary reviewed the analysis with the Board. According to the analysis total ownership costs of the graders (operation cost per hour plus fuel costs) is as follows: Cat 120M-$120,232; JD 670-$130,807; GD655-3-$131,442; Cat 120M AWD-$137,400; Cat 12H-$140,100’ Volvo 940-$163,125. Francis moved that the bid for the Komatsu Model 655-3 by Berry Tractor be accepted. Don seconded. All voted in favor of the motion.
Francis moved that the minutes of April 21, 2008 be approved as presented. Don seconded. All voted in favor of the motion.
Susan Newell, 911 Director met with the Board. She discussed activities in the department. Staff recently attended a conference at the Prairie Band convention center. Also attended was a GIS conference in Kansas City. She will be replacing a dispatcher in the near future.
Jan discussed fence view laws. She received a recent inquiry about the Commissioner’s conducting a fence view.
Ron Karn, Berry Tractor presented contract documents to the Board for the grader purchase. Don moved that the chairman be authorized to sign the contract documents. Francis seconded. All voted in favor of the motion. The chairman signed the contract documents.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise presented a plat for Deer Creek Subdivision located in the SE1/4 of Section 8, Township 8S, Range 19E for consideration by the Board. Don moved that the plat be approved as presented. Francis seconded. All voted in favor of the motion. The plat was signed. Eloise asked if the Commissioners had questions about the one page summary of changes to the regulations. She reminded the Board of the May 13th & 15th public meetings. Don discussed the acreage requirement for residential zoning. David discussed the road front footage required for a building permit. David indicated that before the new regulations are adopted the Board intends to insert a clause that allows the Commissioners authority to deviate from the regulations when they determine it to be necessary or reasonable.
Linda reported that a phone call from Sarah Davis (who met with the Board last week regarding cleaning up lots at Lakeside Village) indicated that she only found one lot that she would be able to clean up.
At 10:30 a.m. the chairman convened a public hearing regarding the Kansas Department of Health and Environment (KDHE) loan for Lake Ridge Sewer District #7. Michael Kramer, Kramer Engineering was present as well as members of the Lake Ridge Sewer District Board. The chairman asked for public comment. Eileen Filbert, Health Department Administrator reminded the group that the project is a recommendation of KDHE. Michael gave a brief description of the project. The project is designed to serve an additional 85 homes as well as the 116 homes currently in the district. The cost estimates are $375,000 for construction costs and total project cost of $490,750. Construction estimates are for 240 days of work. No other comment was heard and the floor was closed to public comment at 10:37 a.m. Jan indicated that she has reviewed the loan draft and requirements with KDHE and recommends the Commission pass a motion to proceed with the project. Don moved that the Counselor proceed with notifying KDHE of the County’s consent to proceed with the project. Francis seconded. All voted in favor of the motion.
Mary Underwood, County Treasurer met with the Board. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:50 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:42 a.m. Present during the session were Jan, Mary and the Board. The Board reconvened at 10:47 a.m. The chairman announced that no binding action was taken during executive session. Mary discussed progress on the cleanup project in Lakeside Village.
Meril Vanderpool, Ozawkie met with the Board. Meril discussed tornado sirens. He asked about the possibility of developing a benefit district for the purchase and installation of tornado sirens. Jan indicated that it would require legal research. The Board indicated by consensus that Meril should proceed with checking out the possibility.
David moved that the Board go into executive session to discuss matters of non- elected personnel (annual evaluation) until 11:30 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:06 a.m. Present during the session were Linda and the Board. The Board reconvened at 11:28 a.m. The chairman announced that no binding action was taken during executive session.
Travis Driscoll, Lakeside Village met with the Board. Travis is interested in cleaning up the lots at Lakeside Village. He asked the Board if he could burn the wood scrapped from the trailers on the property. They told him that everything had to be hauled off. He stated that he has the equipment to haul the debris off the property. Jan asked Travis where he planned to take the debris. He stated that the iron would go to salvage and the debris to the dump. She also discussed the hold harmless agreement that must be signed. The Board indicated that they would make a decision next week.
Edwin Noble, Oskaloosa met with the Board. Edwin is interested in cleaning up the property at Lakeside Village. The Board gave him a list of properties to be cleaned up and told him a decision would be made next week. Edwin also discussed his former work for the Auxiliary Services department.
David moved that the Board go into executive session to discuss matters of non- elected personnel until 12:00 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:37 a.m. Present during the session were Linda and the Board. The Board reconvened at 12:00 p.m. The chairman announced that no binding action was taken during executive session.
Interviews for the Road and Bridge Superintendent will be held on Monday May 12, 2008 beginning at 5:00 p.m. for 45-1 hour increments.
There being no further business to come before the Board they adjourned to meet on May 5, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
May 5, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday May 5, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds and Linda Buttron- County Clerk. Jan Hayes, County Counselor was absent.
The Pledge of Allegiance was recited.
Tax change orders were signed. Vouchers were reviewed and approved by the Board. A payroll change form was signed.
Linda presented a Resolution to the Board recognizing exempt employees under the Fair Labor Standards Act. The resolution amends Resolution 2006-3 to include the separation of the positions of Emergency Management Director and Ambulance Services Director and the addition of the position of Physical Therapist at the Health Department. Don moved that Resolution 2008-16 be adopted as presented. Francis seconded. All voted in favor of the motion. Don moved that the mutual aid agreement (for disasters) with the City of Oskaloosa be signed. Francis seconded. All voted in favor of the motion. Linda reported that a fence view has been requested by G. W. Meyer for a fence separating his property from that of Roy Eubanks. Dave moved that the fence view be done as a “Commission”. Francis seconded. All voted in favor of the motion. The fence view was set for Monday May 12, 2008 at 11:00 a.m.
Lakeside Village cleanup was discussed. Edwin Noble was present and stated the he would be able to cleanup as many lots as the Commission would assign. The Commissioners will make a final decision next week on who will be awarded the contract to clean up the lots. Mary Underwood, Treasurer was present for the discussion.
Don moved that the minutes of April 28, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
Gary Thoma and Francis Hubbard, Road and Bridge met with the Board. Francis reported that 34 road signs were vandalized last week in the Valley Falls area. Francis moved that the Board offer a $1,000 reward for information leading to the identity, arrest and conviction of person or persons responsible for the destruction of road signs in the Valley Falls area that occurred the last weekend of April 2008. Don seconded. All voted in favor of the motion. Francis discussed work on bridges in the County. Other road projects and work were discussed. Don asked about the process for using the mowing and tree trimming crew for asphalt work in the summer. David moved that the Board go into executive session to discuss matters of non-elected personnel until 9:50 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:30 a.m. Present during the session were Francis, Gary and the Board. The Board reconvened at 9:50 a.m. The chairman announced that no binding action was taken during executive session.
Travis Driscoll, Ozawkie met with the Board regarding the cleanup in Lakeside Village. He stated that he is ready to go and is willing to put a dumpster on the property to facilitate cleanup. The Board told him they would make a decision next week.
Mary Underwood, Treasurer met with the Board. Mary reminded the Board that next Monday is the date that the 2nd half of taxes are due. The County property sales will open on May 27th. Mary asked for an executive session to discuss matters of non-elected personnel. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:05 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:55 a.m. Present during the session were Mary and the Board. The Board reconvened at 10:00 a.m. The chairman announced that no binding action was taken during executive session.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise reported on preparation for the public meetings on the zoning regulations. Work on the flood plain maps was discussed. Eloise discussed Kansas Statute (K.S.A. 12-758-12- 761) with regard to how variances are granted to zoning regulations in light of the Commissioner’s comments at last week’s meeting with regard to adding a statement within the proposed regulations allowing them to grant exceptions to the regulations when necessary. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:25 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:15 a.m. Present during the session were Eloise and the Board. The Board reconvened at 10:25 a.m. The chairman announced that no binding action was taken during executive session.
Eileen Filbert, Health Department met with the Board. Francis moved that the Board accept the renewal of the USD 341 (Oskaloosa) 2008-2009 nursing services contract. Francis seconded. All voted in favor of the motion. Eileen reported on an overnight stay for staff to attend a training seminar. David moved that the stay be approved. Don seconded. All voted in favor of the motion. She also discussed hiring of staff to replace a recently retired person and changing the hours of a current staff member. Eileen discussed a visit from Vic Montgomery, Kansas Department of Health and Environment, (KDHE). Vic pointed out to Eileen that Wind-N-Wave Sewer District #8 was originally intended to be a part of Lake Ridge Sewer District #7. They received a temporary permit in the early 70’s to have their own sewer cells. The system now manages 45 homes. It’s original permit was issued in 1974 to serve 25 homes. Due to problems with the water level in the cells, KDHE has ordered that the County must hire an engineer within the next thirty days and within sixty days after that present KDHE with a preliminary study showing options for solving Sewer District #8’s problem. Don moved that Eileen be authorized to pursue with the necessary steps to comply with KDHE requirements with regard to Sewer District #8. Francis seconded. All voted in favor of the motion.
Cindy Williams- Extension Agent, Megan Cassidy- District 4-H Agent and Sherry Seifert-4-H Program Assistant, Meadowlark Extension District #7 met with the Board. Megan talked about building the 4-H district. Sherry discussed recent work with the 4-H Ambassadors promoting 4-H in the communities. Summer camps were discussed as well as 4-H fair preparation. Cindy talked about food and nutrition programs. She recently conducted a mercantile tour with 35 attendees. Upcoming programs were discussed.
Jerry & Tammy Clark, Meriden met with the Board. Jerry asked about the road leading to the subdivision. He stated that when he met with the Board earlier this year the County was going to look at the road and let the Clark’s know what might be done with the road. He presented a letter to the Board with regard to their position on the special assessments for the district (Hilldale South Sewer). Eileen discussed her views on the contents of the letter.
Mike Hayes, County Attorney joined the Board at 11:10 AM.
The Board, Eileen and the Clarks continued discussing the situation. The Board understands the concerns, but the money needs to be there for maintenance and staying in compliance with State requirements. The Board sees no other option at this time but to continue with the current process.
Vouchers were approved by the County Attorney.
Kathy Wagner, Appraiser, met with the Board. She asked for executive session to discuss non-elected personnel. David moved that the Board go into executive session to discuss matters of non-elected personnel until 11:55 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:25 a.m. Present during the session were Kathy, Sheriff Jeff Herrig, Hayes and the Board. The Board reconvened at 11:55 a.m. Dave made a motion to suspend Kathy Karl for 3 days without pay for actions unbecoming an employee. Francis seconded. All voted in favor.
There being no further business to come before the Board they adjourned to meet on May 12, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
May 12, 2208
A canvass of the May 6, 2008 special bond election for USD 338 was conducted at 8:30 a.m. The Board of Canvassers verified vote totals from the precincts and counted 9 provisional ballots. The $3.5 million issue passed with 481 yes votes and 282 no votes.
The Jefferson County Board of Commissioners convened in regular session on Monday May 12, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron-County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. A payroll change form was signed. Don moved that the minutes of May 5, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
Linda discussed the addition of a box culvert between 54th and Clark Road to the 2005 Series Bond Issue expenditures. Such addition would require the drafting of a resolution by the County’s bond counsel. David moved that Linda be authorized to contact bond counsel regarding drafting the resolution. Francis seconded. All voted in favor of the motion.
Jan presented a draft policy regarding the use of employee identification badges and briefly discussed the safety meeting to be held this afternoon. Don moved that the County Clerk be authorized to draft a memo to Department Heads directing the collection of all outdated identification badges. Francis seconded. All voted in favor of the motion.
Don moved that, in lieu of a letter received from Ed Pavey, Kansas Law Enforcement Training Center regarding the waiver of training requirements for Sheriff Jeffrey Herrig due to his current certification that Jeff’s salary be set at the amount set out for the Sheriff in Resolution 2007-33 effective as of April 4, 2008 (the date of the Governor’s appointment). Francis seconded. All voted in favor of the motion.
The Board discussed the cleanup of the lots in Lakeside Village. Edwin Noble was present for the discussion. Travis Driscoll was not present. Don moved that the first round of cleanup in Lakeside Village be awarded to Edwin Noble. Francis seconded. All voted in favor of the motion. The contract will require the lots to be cleaned up in 60 days. A dumpster will be ordered and placed by Lakeside Village Board member Jerry White. The Board indicated by consensus that the County will pay the cost of renting the dumpster.
Ed Musil, Oskaloosa met with the Board. Ed discussed a large tree located on Washington Road north of his house. He asked that the County remove the tree. He believes the tree would be in the County right-of-way. The Board indicated by consensus that they would get the tree taken care of. Ed discussed the accuracy of a survey on his property.
Francis Hubbard and Gary Thoma, Road and Bridge met with the Board. Francis updated the Board on the sign damage in the Valley Falls area. The cost to repair and replace the signs will be $1,109.36. He also presented pictures of bridge damage in the County. The Board signed a utility easement. Road projects were discussed. The Board asked about the purchase of a roller being sold by the City of Oskaloosa. Francis and Gary indicated that the equipment is in good condition. Don moved that Gary or Francis be authorized to make an offer not to exceed $10,000 for the roller. Francis seconded. All voted in favor of the motion. David moved that the Board go into executive session to discuss matters of non-elected personnel until 9:45 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:35 a.m. Present during the session were Francis, Jan and the Board. The Board reconvened at 9:45 a.m. The chairman announced that no binding action was taken during executive session. David moved that the Board go into executive session to discuss matters of attorney client privilege until 9:55 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:46 a.m. Present during the session were Francis, Jan and the Board. The Board reconvened at 9:55 a.m. The chairman announced that no binding action was taken during executive session.
James Tweed, Ambulance Director met with the Board to give his monthly update. James requested purchase cards for two employees. James discussed a schedule for replacement of ambulances. He has discussed the maintenance issues with Mark Richards, Auxiliary Services Director. He would like to consider lease- purchase of ambulances with an eight year turn over cycle. The current ambulance fleet has experienced maintenance problems due to the way ambulances are driven, (cold start, high speed, gravel roads). The Board asked that he include all County banks and savings association in looking for a lease purchase contract. The Board took no action on the request at this time. James reported that call volume in 2008 is within three calls of this time in 2007. David moved that an employee be authorized to attend training in Garden City Kansas in June. Don seconded. All voted in favor of the motion.
Eileen Filbert, Health Department met with the Board. Eileen discussed JAAA grant awards. Staff and administrator training and meetings were reviewed. David moved that Eileen be authorized to travel to Wichita on June 16 & 17. Don seconded. All voted in favor of the motion. Don moved that Health Department staff be authorized to travel to Emporia for training in late June, unless an opportunity to go to Topeka occurs. Francis seconded. All voted in favor of the motion. Other health issues were discussed. An engineering study in Wind-N- Wave Sewer District #8 was discussed.
Travis Driscoll, Ozawkie joined the meeting at 10:00 a.m. Tracy had shown an interest in cleaning up the Lakeside Village lots. The Board told him they had awarded the job to Edwin Noble, but to check back as they will soon have more lots to cleanup.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise presented a zoning case to the Board for consideration. Z2008/2 by John A. & Victoria E. Metzger to change the District Zoning Classification from “AG” Agricultural to “RR” Rural Residential on land described as: approximately 40 acres in the Northeast Quarter of the Southeast Quarter of Section 26, Township 9 South, Range 18E. Don recused himself from the case at 10:26 a.m. due to a conflict of interest. Francis moved that the request be approved as presented. David seconded. All voted in favor of the motion. Don rejoined the Board. Eloise discussed the National Flood Plain Management conference in Reno Nevada. David moved that the travel be approved. Don seconded. All voted in favor of the motion.
Susan Newell, 911 Communications met with the Board. Susan asked for approval for three employees to travel to Hutchinson on June 2-3 to attend the Kansas CJIS conference. David moved that the travel be approved. Don seconded. All voted in favor of the motion. Coordination of mapping services between surrounding counties was discussed. Quality assurance programs were discussed.
Mary Underwood, Treasurer met with the Board. Don moved that the attendance of Mary’s staff at the Infinitec Conference in Topeka be approved. Francis seconded. All voted in favor of the motion. Don moved that the Board go into executive session to discuss matters of non-elected personnel until 10:48 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:45 a.m. Present during the session were Jan, Mary and the Board. The Board reconvened at 10:48 a.m. The chairman announced that no binding action was taken during executive session.
Ron Karn, Berry Tractor presented contract documents to the Board for signature on the recent grader purchase. Don moved that the chairman be authorized to sign the service and maintenance contract and the buy back agreement with Berry Tractor for the purchase of the motor grader. Francis seconded. All voted in favor of the motion. The documents were signed.
The Board adjourned at 10:50 a.m. to conduct a fence view of property separating G.W. Meyer and Roy Eubanks.
The Board reconvened at 11:40 a.m. David moved that a decision on the fence view be tabled until such time as it can be reviewed with legal counsel. Francis seconded. All voted in favor of the motion.
David moved that the Board go into executive session to discuss matters of non- elected personnel until 11:47 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:42 a.m. Present during the session were the members of the Board. The Board reconvened at 11:47 a.m. The chairman announced that no binding action was taken during executive session.
The Board formulated the questions to be asked of applicants.
Francis moved that the Board authorize the chairman to sign the contract for cleanup of Lakeside Village lots. Don seconded. All voted in favor of the motion. The chairman signed the contract between the County and Edwin Noble for cleanup of Lakeside Village lots.
Don moved that the Board recess until 5:00 p.m. Francis seconded. All voted in favor of the motion.
The Board reconvened at 5:00 p.m. for the purpose of conducting interviews for the position of Road and Bridge Superintendent.
Edward Seichepine, Nortonville was present for an interview. David moved that the Board go into executive session to discuss matters of non-elected personnel until 6:00 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 5:01 p.m. Present during the session were Jan, Edward and the Board. The Board reconvened at 5:59 p.m. The chairman announced that no binding action was taken during executive session.
James McGowan, Oskaloosa was present for an interview. David moved that the Board go into executive session to discuss matters of non-elected personnel until 6:55 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 6:02 p.m. Present during the session were Jan, James and the Board. The Board reconvened at 6:55 p.m. The chairman announced that no binding action was taken during executive session.
Charles Quinn, Perry was present for an interview. David moved that the Board go into executive session to discuss matters of non-elected personnel until 7:55 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 7:02 p.m. Present during the session were Jan, Charles and the Board. The Board reconvened at 7:55 p.m. The chairman announced that no binding action was taken during executive session.
Eric Vaught, McLouth was present for an interview. David moved that the Board go into executive session to discuss matters of non-elected personnel until 8:55 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 8:05 p.m. Present during the session were Jan, Eric and the Board. The Board reconvened at 8:55 p.m. The chairman announced that no binding action was taken during executive session.
There being no further business to come before the Board they adjourned to meet in regular session on May 19, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
May 19, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday May 19, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron-County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. Two purchase card requests were signed. Two notices to township boards for beer licenses were signed.
Francis Hubbard, Road and Bridge met with the Board. The Board signed utility easements. Francis discussed work on roads. He discussed hiring part time summer help and three full time employees. Don discussed a tree leaning on County right of way on Wellman Road. Anke Wells, McLouth asked about the improvement of 46th street bridge between her property and Republic Road.
Eileen Filbert, Health Department met with the Board. Don moved that the nursing services contracts with USD 341 & USD 339 be approved as presented. The chairman signed the contracts. Eileen updated the Board on Wind-N-Wave Sewer District #8 work. Inspection of private wells was discussed.
James Tweed, Ambulance Service Director met with the Board. David moved that the Board go into executive session to discuss matters of attorney client privilege until 10:00 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:40 a.m. Present during the session were James, Jan and the Board. The Board reconvened at 10:00 a.m. The chairman announced that no binding action was taken during executive session. David moved that the Board go back into executive session to discuss matters of attorney client privilege until 10:10 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:03 a.m. Present during the session were the same parties. The Board reconvened at 10:10 a.m. The chairman announced that no binding action was taken during executive session.
Francis Hubbard rejoined the meeting at 10:15 a.m. He discussed the bridge on 46th street with the Board. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:25 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:16 a.m. Present during the session were Francis, Jan and the Board. The Board reconvened at 10:25 a.m. The chairman announced that no binding action was taken during executive session. David moved that three full time employees be hired on a provisional basis, the provisions being that they pass the required pre-employment tests and acquire CDL’s within in 90 days.
Don moved that the minutes of May 12, 2008 be approved as presented.
The Board signed zoning case Z2008/2 approved at last week’s meeting.
Jan discussed legal issues with the Board. The recent fence view was discussed. The Board indicated by consensus that they would try to reach a decision by next week’s meeting. David moved that the extended coverage contract with Komatsu for the grader purchase be signed. Francis seconded. All voted in favor of the motion. David moved that the Board sign FY 2009 Comprehensive Plan dated 4/29/2008 with the Shawnee County Community Corrections for Adult Intensive Supervised services. Francis seconded. All voted in favor of the motion.
David moved that the Board go into executive session to discuss matters of attorney client privilege until 11:00 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:50 a.m. Present during the session were Jan and the Board. The Board reconvened at 11:00 a.m. The chairman announced that no binding action was taken during executive session.
There being no further business to come before the Board they adjourned to meet on Tuesday May 27, 2008, (due to the Memorial Day Holiday).
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
May 27, 2008
The Jefferson County Board of Commissioners convened in regular session on Tuesday May 27, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron-County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. Two beer licenses were signed and one notice to the township board for a beer license was signed.
Linda discussed the collection of old identification badges from employees. After an accounting the Board indicated that they would address the disposal of the badges. Linda reminded the Board that she would be attending the KWORCC conference next week.
Jan discussed the draft revisions of the Employee Handbook Progressive Discipline policy and the Grievance policy. The drafts will be presented to the Department Heads for review on Friday before Board consideration. Jan discussed the final Loan Agreement documents for the Kansas Water Pollution Control Revolving Fund (KWPRF) low interest loan papers received for Lake Ridge Sewer District #7. She indicated that the Board could take action on the required documents at next week’s meeting.
Francis Hubbard, Road and Bridge met with the Board. Francis discussed the brush pile in Winchester. The Board indicated that they would discuss the issue with Doug Schmitt, Emergency Management Director later this morning. Francis reported that a crew working Thursday evening and all of Friday placing and monitoring barricades for flooding in the Valley Falls area.
Kathy Wagner, Appraiser met with the Board to give her monthly update. Kathy reported that she will be starting data collection re-inspection next week. The office is required to physically re-measure 17% of the County (approximately 2500 parcels) each year. The process will start in the City of Valley Falls and then move into Ozawkie as well as the northern rural parts of the County. Kathy discussed legislative changes regarding appraisal. Real estate values will be certified May 30 with personal property to follow on or before June 6th. Staff will be attending training in Topeka June 8th -11th & June 23rd -26th. They will also be attending in- house GIS training on June 5th. David moved that the Board go into executive session to discuss matters of non-elected personnel until 9:45 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:35 a.m. Present during the session were Kathy, Jan and the Board. The Board reconvened at 9:45 a.m. The chairman announced that no binding action was taken during executive session.
Susan Newell, 911 Communications Director met with the Board. Susan discussed radio problems over the last three weeks. She also discussed protocol changes with regard to fire dispatch, (requested by fire chiefs). Statistics for calls for service during the holiday weekend were discussed.
David moved that the minutes of May 19, 2008 be approved as presented. Don seconded. All voted in favor of the motion. Dave moved that the official election record for USD 338 Bond Election be signed. Francis seconded. All voted in favor of the motion. The record was signed.
Eloise Tichenor, Planning & Zoning met with the Board. She reported on the National Flood Plain conference she attended last week. The informational meetings (regarding the changes in the zoning regulations) in Valley Falls and Perry were discussed. Fifteen people attended the meeting in Valley Falls during the day. Perry had sixteen attendees during the day. She reported that there is a Planning Commission meeting scheduled for tonight. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:30 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:18 a.m. Present during the session were Jan, Eloise and the Board. The Board reconvened at 10:30 a.m. The chairman announced that no binding action was taken during executive session. David moved that the Board go into executive session to discuss the same issue until 10:40 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:32 a.m. Present during the session were the same parties. The Board reconvened at 10:40 a.m. The chairman announced that no binding action was taken during executive session. David moved that the Board go into executive session to discuss the same issue until 10:55 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:43 a.m. Present during the session were same parties. The Board reconvened at 10:55 a.m. The chairman announced that no binding action was taken during executive session.
The Board took a ten minute break at 10:56 a.m.
Doug Schmitt, Emergency Management Director met with the Board. Doug updated the Board on the flooding and storms this past week and weekend. Doug met with a FEMA representative this morning and the Winchester brush pile was discussed. Doug recommended that the County take bids for removing the pile with reimbursement expected from FEMA up to 90% of the cost. The Board agreed by consensus that he should move forward with getting bids. Reimbursement for the generator rentals should be coming soon from FEMA. Doug discussed his research into refurbished sirens. They are currently in short supply from vendors. The City of Oskaloosa’s proposal for replacing their sirens and increasing the area covered by the siren was discussed. Doug discussed using his budget to begin replacing sirens at a rate of one per year to increase coverage areas. The Model 2001-130 decibel sirens are approximately $15,000. Doug reported on the Northeast Kansas Homeland Security Council meeting on April 30, 2008.
Don reported that Cathy Dailey, Old Settlers Committee asked if the Chamber of Commerce could use the courthouse, grounds and bathrooms for the Old Settler’s Reunion on July 10, 11 & 12. Don moved that the request be approved pending approval by Mark Richards, Auxiliary Services Director. Francis seconded. All voted in favor of the motion.
James Tweed, Ambulance Director met with the Board for his monthly update. James reminded the Board that vouchers will be coming through for warmers for the ambulances and for the extended warranty on the cardiac defibrillator monitors. James and the Board discussed getting AED’s for the courthouse. James recommended that two units be placed in the building. The last price quote was approximately $1300. The Board asked that he price the units and return to the Board for a decision on the purchase. They indicated they would like to see the units placed in all County buildings. James discussed proposals received from banks regarding leasing ambulances. James discussed hiring part time paramedics.
G.W. Meyer, Oskaloosa was present to hear if the Board had made a decision on the fence view. David moved that the Board go into executive session to discuss matters of attorney client privilege until 11:45 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:35 a.m. Present during the session were Jan and the Board. The Board reconvened at 11:45 a.m. The chairman announced that no binding action was taken during executive session. Francis moved that the right hand side of the fence as Mr. Meyer looks at the pasture be his to build (with a legal fence being a 4 barb wire with two posts per rod), and that Leslie Howell will be responsible for paying for 50% of fence as she faces his property on the right hand side. Don seconded. All voted in favor of the motion.
David moved that the Board go into executive session to discuss matters of non- elected personnel until 12:00 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:50 a.m. Present during the session were Jan and the Board. The Board reconvened at 12:00 p.m. The chairman announced that no binding action was taken during executive session. David stated that the hiring of the road and bridge superintendent be tabled until such time as an offer is extended.
Francis moved that the Board adjourn. Don seconded. All voted in favor of the motion. The Board will meet in regular session on Monday June 2, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
May 28, 2008
The Jefferson County Board of Commissioners convened in a special session on Wednesday, May 28, 2008 at 7:15 p.m. Present were David Christy, Francis Grollmes, Don Edmonds, Annie Landis-Deputy County Clerk and Jan Hayes, County Counselor.
The special meeting was agreed to previously by the Board. The meeting was called by the Chairman for purpose of non elected personnel issues/employee interview. The meeting was agreed to by all three Commissioners.
David moved that the Board go into executive session to discuss matters of non- elected personnel until 7:50 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 7:15 p.m. Present during the session were Jan, Annie and the Board. Eric Vaught joined the Board at 7:30 p.m. The Board reconvened at 7:50 p.m. The chairman announced that no binding action was taken during executive session.
David moved that the Board go back into executive session to discuss the same matter of non-elected personnel until 8:15 p.m. Don seconded. All voted in favor of the motion. The Board adjourned at 7:50 p.m. Present during the session were Jan, Eric, Annie and the Board. Eric left executive session at 8:10 p.m. The Board reconvened at 8:15 p.m. The chairman announced that no binding action was taken during executive session.
The Board offered the position of Road & Bridge Supervisor to Eric Vaught. The salary would be $57,000 per year with an additional $2,000 after a 12 month successful probation period. This offer will include the use of a County vehicle, insurance and other benefits currently offered by the County. Other merits and cost of living increases will be in addition to the salary offered. Eric would like to consider the offer and will let the County Clerk’s office know of his decision.
David moved to adjourn at 8:20 p.m. Francis seconded. All voted in favor of the motion.
The Board will meet in regular session on Monday June 2, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman June 2, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday June 2, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Annie Landis-Deputy County Clerk and Jan Hayes, County Counselor. Linda Buttron-County Clerk was absent attending the annual KWORCC conference.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. A beer license was signed for Joseph Pritchard, Port Perry.
Francis Hubbard, Road & Bridge, met with the Board. The Board signed a utility easement for Giant Communications. Francis reported that Rural Electric is removing a large tree near Wellman Rd. Road & Bridge has met with FEMA on brush removal. An update on the brush pile removal in Winchester was given. Martin Tractor rental agreement was discussed. This was for 2 pieces of equipment that were rented previously. Martin Tractor stated they would take the rental payments as pay towards the purchase of the equipment if the County desires. The County has been renting the equipment for 1 year. $38,752 is owed for purchase
David made a motion to purchase and pay off the equipment that has been being rented from Martin Tractor. Don seconded. All voted in favor of the motion.
Don made a motion to go into executive session to discuss matters of non- elected personnel. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:20 a.m. Present during the session were the Board, Jan and Francis Hubbard. The Board reconvened at 9:30 a.m. The Chairman announced that no binding action was taken during executive session.
Other Road & Bridge matters were discussed.
A service award was signed for Kathryn Smith, Health Department, for 15 years of employment with Jefferson County.
Mary Underwood, Treasurer, met with the Board. Mary updated the Board on the recent County owned property sales. Seventeen individuals purchased 287 county owned properties on 5/27/08. The total collected was $86,100.00. After legal and filing fees, the County will receive $69,454.00. Mary presented the Board with a list of lots that Lakeshore Estates (LSE) Improvement district would like to obtain from the County at no cost for potential use of the Improvement District. The Board considered the request and asked Mary to obtain a map of the requested lots for review and consideration. They would also like to visit with representatives from LSE at a later date. Mary presented the Board with a letter from LSE with a list of lots that need cleaning up, requesting assistance from the County. The Board approved out of county travel and overnight stay for the Treasurers office upcoming meeting.
David made a motion to approve the letter stating the previous fence view decision. Francis seconded. All voted in favor of the motion.
The Board recessed for 10 minutes until 10:00 a.m. The Board reconvened at 10:00 a.m.
Eloise Tichenor, Planning & Zoning, met with the Board. A special event permit #2006-1CC for William P Karl, High Plains Regional Rendezvous Association was discussed. The event will take place June 14-23, 2008. The conditions for the approval of the permit were discussed. The dust abatement application was an issue. The Board asked for Mr. Karl to come before them to discuss the changes and plans for the event. Eloise will make the request to Mr. Karl.
Eloise presented the Board with a plat of subdivision for approval. Case Z2008/1 Scully Hill Subdivision located in the NE ¼ of the SE ¼ of S15, T 11S, Range 18E. Robert L Scully request a zoning classification change from RR to SR. The rezoning was approved with conditions in March 2008. Eloise gave an update on the situation. Don made a motion to approve the final plat of Scully subdivision. Francis seconded the motion. All voted in favor of the motion. The plat was signed by the Board.
Case Z2006/4 Stone Ridge Estates located in the N ½ of the SW ¼ of S 1, T11S, R16E. Marty and Teresa Schnacker request a zoning classification change from AG to SR. The Schnacker’s were present to discuss the plat. Eloise updated the Board on the history of the Schnacker’s request. The Board spoke with Mr. Schnacker about his request. The safety on K4 Hwy is still a concern.
Don made a motion to approve the Schnacker final plat with the following condition: that the final plat not be recorded with the Register of Deeds until the development agreement is in place and signed by both the developer and the County Commission. Francis seconded the motion. Don and Francis voted in favor. David voted against the motion. The motion passed.
Eloise advised the Board of meeting changes of the Planning and Zoning Board.
David made a motion to go into executive session to discuss matters of non elected personnel for 10 minutes. Don seconded. All voted in favor of the motion. The Board adjourned at 10:43 a.m. Present during the session were the Board, Jan and Eloise. The Board reconvened at 10:53 a.m. The Chairman announced that no binding action was taken during executive session.
David Hallauer, Cindy Williams, and Molly Bostwick, Extension office, met with the Board. Cindy introduced Molly who will be summer help in the Extension office. Upcoming events/activities were discussed. The 2009 budget request for 4-H has been turned in to the County Clerk’s office.
Mark Richards, Auxiliary Services, met with the Board to discuss the storage building project. Mark wants to move forward with the project. The Board is still discussing the issue. The Board would like a couple more weeks to decide the next step on the storage issue. Mark presented the Board with documents regarding pricing for install & purchase of generators.
Francis moved that the minutes of May 27TH & 28TH, 2008 be approved as presented. Don seconded. All voted in favor of the motion.
Jerry White was present to commend Edwin Noble on the lot cleanup at Lakeside Village. He is making great progress.
Francis moved that the Board adjourn. Don seconded. All voted in favor of the motion. The Board will meet in regular session on Monday June 9, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
June 6, 2008
The Jefferson County Board of Commissioners convened in special session on Friday June 6, 2008 at 11:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds and Linda Buttron, County Clerk.
Eric Vaught, McLouth was also present. The meeting was called to order by Commissioner Christy. The request for the special meeting was made by the Chairman. All three Commissioners and the press had sufficient notice of the meeting. The meeting was called by Chairman. All members were present. The special meeting was called for the purpose of non-elected personnel to hire a road and Bridge Superintendent. The chair asked Eric if he would accept the position. Eric asked the Board to consider setting the beginning salary at $60,000. (The original offer was made for $57,000 with a 12 month evaluation period with a $2,000 increase after one year.) Don moved that the salary be set at $60,000 annually with a probation period of 12 months with no cost of living increase January 1, 2009 and merit to be awarded upon successful evaluation after probation period and not to include the $2,000 previously stated in motion on May 28, 2008. Francis seconded. All voted in favor of the motion. Eric accepted the offer as amended. Eric stated that he could start employment June 23, 2008. David moved that he be hired beginning June 23, 2008 with conditions stated in the motion. Francis seconded. All voted in favor of the motion.
Don moved that the meeting be adjourned. Francis seconded. All voted in favor of the motion.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
June 9, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday June 9, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. A purchase card request was signed.
Linda reported that Eric Vaught called this morning and stated that he would not be taking the position of Road and Bridge Superintendent as was offered and accepted on June 6, 2008. Linda discussed the prices for AED defibrillator for the courthouse. (James Tweed, Ambulance Director provided pricing as requested in a previous meeting.) The basic unit is $1,375.00 with other costs for a wall cabinet ($239), maintenance ($495/5-years) and training ($395). Also discussed was the storage building. The Department Heads have requested that the Commission move forward with the building. David will meet with Mark this week to see where the project is at. Linda updated the Board on the plans for the Benefit Fair in October. The driving simulator has been confirmed. We will have the unit for several days and the insurance company requests that County employees who drive vehicles or equipment complete the training module in the simulator. She reported that budgets were due June 1and most have been received.
Francis Hubbard, Road and Bridge met with the Board. The Board signed a utility easement. Francis reported on problems encountered in the construction of bridges. They are drilling into rock when test drilling for piling. Blade patching is in progress. Francis discussed his review of the Amerine drainage issue. He also reported that he met with Bill Karl last week and stated that the road is ready for whatever dust treatment that will be applied. Francis moved that the Board go into executive session to discuss matters of attorney client privilege until 9:25 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 9:15 a.m. Present during the session were Francis, Jan and the Board. The Board reconvened at 9:25 a.m. The chairman announced that no binding action was taken during executive session. David moved that a position be created of Road and Bridge Assistant Director and that Francis Hubbard be appointed to the position. Don seconded. All voted in favor of the motion.
Eileen Filbert, Health Department met with the Board. Eileen discussed the engineering study for Jefferson County Sewer District #8. David moved that the nursing contract with USD 343 & USD 338 be approved as presented. Francis seconded. All voted in favor of the motion. Eileen discussed a meeting with Vic Montgomery, Kansas Department of Health and Environment concerning private well water permitting. Grant awards were discussed. Eileen discussed the exercise for dispensing medications during an emergency situation such as pandemic flu. Eileen asked for permission to send the Healthy Start Visitor to training in Salina from August 4-8. Don moved that the travel be approved. David seconded. All voted in favor of the motion. Eileen asked the Board for questions regarding her 2009 budget submission.
Darryl Graves, 350 Cody Circle (Sarcoxie Township) met with the Board. Darryl presented a petition from seventeen property owners in the area of Wellman and Rice Road requesting that the Board pave the road from Wellman Road to Rice Road. Allan Easum and Jack Ogelsby were also present and discussed their problems with the road. Don stated that he has met with Hamm’s regarding the road and will press the issue with them as a result of this meeting.
Eloise Tichenor, Planning & Zoning met with the Board. William Karl, McLouth met with the Board regarding the High Plains Rendezvous to be held June 14-23, 2008. Dust control was discussed. William stated that if necessary he will water the road from 118th street to 126th street as was outlined in the permit. Francis Hubbard was present for the discussion. William discussed contacts with emergency services regarding the event. He has a burn permit from Union Fire District #9. He has contacted Doug Schmitt, Emergency Management Director. He has contacted the Sheriff’s Department. Don stated that the Board needed William to get written verification of the contacts from the various emergency service agencies.
Jane Metzger, Meals on Wheels was present to discuss the agency’s request for funding in 2009. They are requesting $8,000 for 2009. As of today they are serving ninety-one individuals in Jefferson County. They hope to start in October, expanding the home delivery program in Winchester. They serve meals in all cities in Jefferson County.
Mary Underwood, Treasurer met with the Board. Mary asked the Board to sign an investment bid. The bid was signed. Mary reported that notices of unpaid real estate were sent out last Friday. Mary gave the Board a map of lots at Lakeshore Estate that the Lakeshore Board has requested be given to them for public purposes such as parks and expansion of the clubhouse recreation areas. Mary discussed the lots that the Lakeshore Estates Board asked to be cleaned up. There are four that remain unsold and could be cleaned up. The Lakeshore Estates Board has a meeting scheduled with the Commissioners next week.
David moved that the minutes of June 2, 2008 be approved as presented. Don seconded. All voted in favor of the motion.
James Tweed, Ambulance Director met with the Board. James asked for an executive session. David moved that the Board go into executive session to discuss matters of attorney client privilege until 11:15 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:55 a.m. Present during the session were Jan, Mike Hayes, James and the Board. The Board reconvened at 11:15 a.m. The chairman announced that no binding action was taken during executive session. James reported that he as received two bids for the lease purchase of ambulances.
Jeff Herrig, Sheriff met with the Board. David moved that the Board go into executive session to discuss matters of attorney client privilege until 11:35 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:18 a.m. Present during the session were Jan, Mike and the Board. The Board reconvened at 11:35 a.m. The chairman announced that no binding action was taken during executive session. Jeff reported on law enforcement activities over the weekend.
David moved that the Board go into executive session to discuss matters of attorney client privilege until 12:00 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:45 a.m. Present during the session were Jan, Mike and the Board. The Board reconvened at 12:00 p.m. The chairman announced that no binding action was taken during executive session.
Don moved that the Board adjourn. Francis seconded. All voted in favor of the motion. There being no further business to come before the Board they adjourned to meet in regular session on June 16, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
June 16, 20008
The Jefferson County Board of Commissioners convened in regular session on Monday June 16, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance as recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed.
David moved that Resolution 2008-17 be approved regarding the Wine Tasting Booth at Old Settler’s. Francis seconded. All voted in favor of the motion. David moved that one Automated External Defibrillator (AED) unit be purchased as per the pricing provided by James Tweed, Ambulance for the courthouse. Francis seconded. All voted in favor of the motion. Jan discussed pending policies with the Board, (lights & sirens, grievance, progressive discipline, computer, travel, change of status & pay and ID badges). The Board will consider action on the policies next week.
Francis Hubbard, Road and Bridge met with the Board. The Chairman signed a utility easement for Embarq. Francis reported that the new road grader is out of service. Blade patching is ongoing. Francis reported that there was an issue with a landowner when crews were trimming brush last week. Eldon Brey & Nancy Reed, Oskaloosa were present to discuss a road issue with the Board. He has an issue with an adjoining landowner changing the road ditches and damaging a driveway on land Eldon owns. Francis Hubbard indicated that the situation is an ongoing issue that Road and Bridge has worked with over several years. The Board discussed actions they might take to fix the problem. David moved that the Board tabled the issue until they can discuss it with Mike Hayes, County Attorney & Eloise Tichenor, Planning & Zoning. Francis seconded. All voted in favor of the motion.
Becky Wise & Andy Winsor, Soil Conservation Board members met with the Board. Becky reported that other Board members and staff are John Wunder, Paul O’Trimble, John Domann Dottie Harris, Janet Erickson Jim Marietta and staff. Becky reported that Jefferson and Leavenworth Counties NRCS offices have been combined creating a larger work load for the Oskaloosa office. Becky has been unable to get funding to support the Leavenworth County services being provided out of the Oskaloosa office. The agency is requesting $50,000 for 2009 from Jefferson County.
Kathy Wagner, Appraiser met with the Board. Kathy asked the Board for any questions on her 2009 budget submission. No questions were heard. Kathy discussed legislative changes in appraisal with the Board. Real estate and personal property valuations have been certified to the Clerk. Real estate is up 3.41% and Personal Property is up 3.08% for an overall increase of 3.37%. Kathy discussed the 2007 ratio study recently received from the Kansas Department of Revenue. The report indicates that the median commercial ratio is a 72%. Upcoming training was discussed. David moved that the Board go into executive session to discuss matters of attorney client privilege until 10:12 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:02 a.m. Present during the session were Kathy, Jan and the Board. The Board reconvened at 10:12 a.m. The chairman announced that no binding action was taken during executive session.
David moved that the minutes of June 9, 2008 be approved as presented. Don seconded. All voted in favor of the motion.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise presented zoning cases to the Board for consideration. Conditional Use CU2008/1 by David and Faith Yoder for the manufacturing and the sales of barns and gazebos on land described as: 16 acres in the Southwest Quarter of the Southwest Quarter of Section 29, Township 10S, Range 19E was presented for consideration. The chairman asked for public comment. No comment was heard. David Yoder was present for the discussion. Francis moved that the permit be approved as presented with the conditions attached by the Planning & Zoning Commission of building an opaque 8 foot high fence to partially enclose an area in which to store completed buildings and building materials out of sight of the highway and to limit the number of display buildings to 1 gazebo, 2 other larger completed structures and one small building. Don seconded. All voted in favor of the motion.
Conditional Use CU2008/2 by Selective Site Consultants, LLC for a wireless communication tower on land described as: a 100 ft. by 100 ft. lease area and a 20 ft. wide access/utility easement, situated in the South Half of the Southwest Quarter was presented for consideration. Eloise reported that a valid protest petition was filed and will require unanimous vote for approval of the request. The chairman asked for public comment. Larry Louk, Selective Site Consultants, LLC was present to answer questions and spoke in favor of the request. He provided a line of site study from the bed and breakfast to the tower as well as a coverage justification study and an affidavit with regard to coverage from other towers in the area. No one spoke in opposition. Don requested that the case be tabled until next week so that he can go look at the property. David asked if they would provide free space for emergency services. Mr. Louk stated that they would. Don moved that the case be tabled until next week. Francis seconded. All voted in favor of the motion.
Conditional Use Permit CU 2008/3 by Jeffrey and Marion Crable for use as a kennel and training facility on land described as: 40 acres in the North Half of the North Half in the Northwest Quarter in Section 36, Township 9S, Range 19E was presented. The chairman asked for public comment. No one spoke in favor of the permit. No one spoke in opposition to the permit. Francis moved that the request be approved as presented with the conditions imposed by the Planning Commission: 1) maximum of 18 dogs on the property at any one time; 2)Applicant will apply for a state license should the owner’s facility reaches the level of operation that requires state licensing; 3)the applicant shall notify and provide the County a copy of the State license within two weeks of its issuance;4)the facility is subject to inspection a any time, with or without notice, by Jefferson County or any department or designee thereof; 5)the dogs at the kennel shall not run free; 6)dog waste shall be placed in plastic bags for disposal; and 7)hours of operation will be from sunrise to sunset.
Conditional Use Permit CU2008/4 by MW Towers, LLC for use as a wireless communication tower on land described as: a 100 ft x 100 ft lease area and access/utility easements located on 82 acres in the Northwest Quarter of Section 13, Township 11S, Range 16E was presented for consideration. The chairman asked for public comment. No one spoke in favor or in opposition to the request. Caroline Boyd, Telecom Realty Consultants answered questions about the tower placement. Don moved that the request be approved with the conditions from the Planning Commission (1)Require a performance bond to ensure completion of construction as well as removal after 18 months of non-use and that the bond is issued in the name of the County in an amount equal to the construction cost of the tower. 2) Build the tower to the maximum height of 130’. 3) Require that service be provided for up to four providers at the prevailing rate. 4) Provide space on the tower free of charge for Jefferson County Emergency Services; 5) Provide KDOT documentation that any required access improvements have been completed before building permit for the tower can be issued. 6) That the State Historical Society review be received in conformance with Statutes regarding property registered on the list of Kansas Historical Places. Francis seconded. All voted in favor of the motion.
Don moved that the Board go into executive session to discuss matters of non- elected personnel until 11:35 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:25 a.m. Present during the session were Eloise, Jan and the Board. The Board reconvened at 11:35 a.m. The chairman announced that no binding action was taken during executive session.
Jeff Herrig, Sheriff met with the Board. He discussed the disposition of three vehicles with the Board. He will be giving a pickup and possibly a car to the Road and Bridge Department in exchange for work on the driveways at the Law Enforcement Center. The remaining vehicle will be listed for sale on a website. The Board agreed to the disposition of the vehicles.
The Commissioners took a break at 11:15 a. m. The meeting resumed at 11:25 a.m.
Susan Newell, 911 Director met with the board. David moved that the Board go into executive session to discuss matters of non-elected personnel until 11: 43 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 11:38 a.m. Present during the session were Susan, Jan and the Board. The Board reconvened at 11:43 a.m. The chairman announced that no binding action was taken during executive session.
Bev Koerner and Danny Ruff, Lakeshore Estates Board of Directors met with the Board. They were present to discuss the lots that are owned by the County that they would like to be cleaned up. There are four lots remaining after the recent sale. They also have submitted a list of lots they would like the County to turn over to Lakeshore Estates for public purposes. The use of the lots was discussed. David moved that the requested lots be given to Lakeshore Estates Improvement District as requested in the list. Francis seconded. All voted in favor of the motion.
Mark Richards, Auxiliary Services Director met with the Board. Mark discussed the annual review of the Regional Douglas-Jefferson Solid Waste Plan with the Board. Mark said that the topic of discussion this year was e-waste. Don moved that the solid waste management plan review be approved. Francis seconded. All voted in favor of the motion. Mark discussed replacing two vehicles. He would like to use the Appraiser’s pickups in another department and trade three used maintenance trucks for two Ford Escapes for the Appraiser. The cost of the used vehicles would be $10,000-$15,000 a piece. The Board asked him to come up with trade-in values on the trucks and report back to the Board. The Board asked Mark to have contractors provide information on the cost of covering the concrete area to the east of the Courthouse for use as a storage area with emergency exit and entrance. The Board recessed for five minutes to view the area for construction possibilities. The Board reconvened at 12:05 p.m. David moved that Mark be authorized to get bids to cover the area with intent of using the space as records storage. Francis seconded. All voted in favor of the motion.
Jocelyn Lyons & Jean Stueve, Jayhawk Area Agency on Aging (JAAA) met with the Board to discuss their 2009 budget request. Jocelyn updated the Board on services provided to County residents by their agency. The agency served 1,215 persons in Jefferson County in 2007. Their request for 2009 totals $32,000. Jocelyn discussed a new program that provides meal vouchers on a donation basis to residents for meals at a local café. The program is scheduled to start July 1, 2008.
David asked that the following statement be placed in the minutes: “Friday following the announcement in the newspaper of my intent to run for County Commissioner, I received a call from friends who were on vacation in Oklahoma advising me that they had heard that I had been caught in a compromising position with a female county employee in the basement of the courthouse. I want to assure the voters who elected me to a position of trust and responsibility that my honesty and integrity are intact. This is nothing more than a vicious political attack. It is not just a coincidence that these allegations are made two days after the newspaper article announcing my intent to run for office is made public. I want to apologize to the female employee for having been included in this unjust accusation. I have identified the source of the false allegation and I have surrendered the information to my attorney.” /s/ David Christy
Mike Hayes, County Attorney met with the Board. David moved that the Board go into executive session to discuss matters of attorney client privilege until 12:35 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 12:25 p.m. Present during the session were Jeff Herrig, (as necessary third party) Jan, Mike and the Board. The Board reconvened at 12:35 p.m. The chairman announced that no binding action was taken during executive session.
David moved that the Board go into executive session to discuss matters of attorney client privilege until 12:55 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 12:32 p.m. Present during the session were Jan, Mike and Linda (as a necessary third party) and the Board. The Board reconvened at 12:55 p.m. The chairman announced that no binding action was taken during executive session.
David asked that the record reflect that all three commissioners could be attending a meeting at the Sheriff’s annex Wednesday June 18 involving the firefighters.
David moved that the Board go into executive session to discuss matters of attorney client privilege until 1:10 p.m. Don seconded. All voted in favor of the motion. The Board adjourned at 12:56 p.m. Present during the session were Mike, Jan and Linda (as a necessary third party). The Board reconvened at 1:10 p.m. The chairman announced that no binding action was taken during executive session.
The Board discussed the Eldon Brey issue with Mike Hayes. Mike indicated that the Commissioners should direct the Road and Bridge Assistant Director to file a complaint with the Sheriff for damage to County property to resolve the issue.
Francis discussed a complaint received on a house built on a lot in Indian Ridge with regard to drainage of water onto a property owner’s lot. The property owner is asking that the County move the tube to the east so that the water drains away from his house. The Board discussed the issue. The Board’s consensus was that if the proper legal documents were obtained the tube could be moved.
The Board discussed filling the Road and Bridge Superintendent’s position. The Board decided to table the issue for one more week.
Don moved that the Board adjourn to meet in regular session on June 23, 2008. Francis seconded. All voted in favor of the motion.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman June 23, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday June 23, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Tax change orders were signed. Vouchers were reviewed and approved by the Counselor and the Board.
As was requested last week, Linda reported that the Soil Conservation Board in Leavenworth County received $39,000 in the 2008 budget and have requested $50,000 in 2009. Eileen Filbert presented the contract for the engineering study for Wind-N-Wave Sewer District #8 for consideration. Don moved that the contract be approved as presented. Francis seconded. All voted in favor of the motion. The Chairman signed the contract. David moved that an employee in Eileen’s department be allowed to travel to Wichita for a one-day training session on software. Francis seconded. All voted in favor of the motion. A resolution was presented authorizing the execution of a loan agreement between Jefferson County and the State of Kansas for Jefferson County Sewer District #7. Don moved that Resolution 2008-18 be approved as presented. Francis seconded. All voted in favor of the motion.
Don moved that the minutes of June 16, 2008 be approved as presented, (with amendment made with regard to cell phone tower). Francis seconded. All voted in favor of the motion.
Francis Hubbard, Road and Bridge met with the Board. Francis discussed road work with the Board. The Board reported road problems for review by the department. David moved that the Board go into executive session to discuss matters of non-elected personnel until 9:45 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:15 a.m. Present during the session were Jan, Francis as a necessary party and the Board. The Board reconvened at 9:45 a.m. The chairman announced that no binding action was taken during executive session.
Chief Judge Gary Nafziger and Connie Milner, District Court Clerk met with the Board. They discussed their 2009 budget proposal with the Board. With the 4- County Court Cost expense their request totals $177,817. The main project for 2009 will be archiving records through microfilm and scanning to free up office space in the current records room. Judge Nafziger discussed the impact of the Supreme Court ruling handed down Friday regarding juveniles.
Susan Newell, 911 Director met with the Board. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:10 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:58 a.m. Present during the session were Susan as a necessary party, Jan and the Board. The Board reconvened at 10:10 a.m. The chairman announced that no binding action was taken during executive session.
Eloise Tichenor, Planning & Zoning met with the Board. The Board took case CU2008/2 tabled last week for Selective Site Consultants for a cell phone tower off the table for discussion. Mr. Louk was present for the discussion. He presented pictures of the line of site from the bed and breakfast to the Board. The company put up a balloon to the height of 190’ to take pictures of how visible the tower would be from the facility. Don moved that CU2008/2 be approved with the following conditions: 1)Build the tower to a height of 190’; 2) Require a performance bond to ensure completion of construction as well as removal after 18 months of non-use and that the bond be issued in the name of the County in an amount equal to the construction cost of the tower; 3) Require that service be provided for up to four providers, (including Verizon) at the prevailing rate; 4) Provide space on the tower free of charge for Jefferson County Emergency Services; 5) Provide Road and Bridge documentation that any required access improvements have been completed before the building permit for the tower can be issue. Francis seconded. All voted in favor of the motion. Eloise discussed the motion made last week with regard to the cell phone tower for MW Towers, LLC. She requested a clarification of Condition #4. The Board agreed by consensus to change condition #4 to read: Provide space on the tower free of charge for Jefferson County Emergency Services and remove the wording at the end of the motion concerning the same. The Commission minutes of June 16, 2008 will be amended to reflect this change. David moved that the Board go into executive session to discuss matters of attorney client privilege until 10:36 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:23 a.m. Present during the session were Jan, Eloise as a necessary party and the Board. The Board reconvened at 10:36 a.m. The chairman announced that no binding action was taken during executive session.
Doug Schmitt, Emergency Management met with the Board. Doug discussed removal of the brush pile west of the City of Winchester. Doug reported on the Northeast Kansas Homeland Security Council meeting held May 28, 2008. Doug has been asked by the Adjutant General’s office to serve on the Incident Management Software Steering Committee. The committee is reviewing the WebEOC software contract and future direction of the software. He discussed the storms that have passed through the County in the last few weeks. There will be fireworks at the lake on July 5th this year. Doug will be working with the sponsors with regard to Emergency Management issues. Upcoming firefighter’s training was discussed. Doug discussed his 2009 budget request and inquired as to the status of the storage building project. The Board indicated that they will get an answer to him regarding the issue.
James Tweed, Ambulance Service met with the Board to review the Department’s 2009 budget request. James reported that the AED for the courthouse has been ordered. The Kansas Emergency Medical Association and the Kansas Association of Counties have put together an EMS Directors conference on July 25 & 26 in Salina with a follow up in Wichita on August 14. James asked for permission to attend. David moved that the request be approved. Francis seconded. All voted in favor of the motion. David moved that the Board go into executive session to discuss matters of attorney client privilege until 11:10 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:05 a.m. Present during the session were Jan, James as a necessary party & the Board. The Board reconvened at 11:12 a.m. The chairman announced that no binding action was taken during executive session.
Sharon Spratt, Cottonwood Inc. met with the Board regarding the agency’s 2009 budget request, ($83,593). Also present were: Angela Drake, Phil Bentzinger and Janet Fouche-Schack. The agency currently serves approximately 80 individuals where Jefferson County was their county of origin.
Lynn Luck, Jefferson County Service Organization met with the Board regarding the agency’s 2009 budget request. The agency is asking for additional funds ($5800) to cover increased fuel costs. The agency has nine vehicles in the fleet used for transportation. Lynn reported that 87% of the travel is for medical appointments. Medical trips are by donation of those requesting transportation. Other trips are paid by those requesting transportation at the rate of $1.00 per mile. Francis discussed the meal voucher program being managed by JAAA.
Brian Pullen, Oskaloosa met with the Board regarding the issue with the Eldon Brey’s driveway as was discussed at last week’s meeting. Brian reported the problem has been ongoing with the erosion and the silt that fills the ditches. He stated that he has gone out and cleaned the ditches when flooding occurs. He presented photos to the Board showing how the change of Eldon’s driveway affects drainage. Francis Hubbard discussed what Road and Bridge might do to fix the drainage. Francis moved that the Board view the driveway two weeks from today.
John Heston met with the Board representing the Employee Committee. Karen Weishaar, Shelly Hopkins and Linda Smatla were also present. The Committee asked if the Commissioners want them to get bids for Health Insurance. The Committee members present stated they would like to keep Blue Cross Blue Shield if possible. The consensus of the Board was that the Committee not pursue bids at this time. The Committee also asked if the County would agree to engage a new plan administrator for the County’s cafeteria plan. The Committee has been given a proposal from CBIZ out of Kansas City. They would handle all but a couple of the benefit plans offered to County employees. The Board agreed to the request by consensus. They also asked when security measures in the Courthouse would occur. The Board indicated that they were in the process of implementing it now.
Francis moved that Lance Lewis, Dana Johnson and Dana Boyer be appointed to the Juvenile Justice Corrections Advisory Board for terms to end in August 2011. Don seconded. All voted in favor of the motion.
Mike Hayes, County Attorney met with the Board. The Board discussed the resolution of pending issues with Jan & Mike. They instructed Jan to draft letters of agreement for the road in Lake Dabinawa that the County plans to assist in the cost of surfacing and with Lakeside Village for 3/10 of an mile on the 2nd entrance off of Ferguson road.
David moved that the Board go into executive session to discuss matters of attorney client privilege with regard to fire districts until 12:45 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 12:22 p.m. Present during the session were Jan, Mike & Linda as a necessary party and the Board. The Board reconvened at 12:45 p.m. The chairman announced that no binding action was taken during executive session.
Francis moved that the Board adjourn to meet in regular session on June 30, 2008. Don seconded. All voted in favor of the motion.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman June 30, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday June 30, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed.
Francis Hubbard, Road and Bridge met with the Board. The Board signed utility easements. Francis reported the 2009 budget request has been submitted to the Board for total expenditures of $6,515,031. They are also working on the 5-year plan for KDOT. Francis reviewed progress on requests for work made by Commissioners. Francis reported that there is a 23% increase on asphalt prices beginning tomorrow at a cost of $33.10 to $42.80 (with a 30-day quote). He has also been told that chip and seal oil will be in short supply this year. Other road work was discussed. Eldon Brey, Oskaloosa was present to discuss the drainage problem with his driveway on Labette road. The Board will be viewing the issue on July 7 at 11:30 a.m. Francis moved that the Board go into executive session to discuss matters of non-elected personnel until 9:50 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 9:30 a.m. Present during the session were Jan, Francis and the Board. The Board reconvened at 9:50 a.m. The chairman announced that no binding action was taken during executive session.
Jeffrey Herrig, Sheriff met with the Board. Jeff discussed his 2009 budget proposal. He budgeted $32,000 for courthouse security in 2009. He also included increases for fuel, utility cost and employee raises. The office is requesting a total of $2,510,861 for 2009. The Board discussed the service provided by school resource officers and the setup of courthouse security in conjunction with court security.
Mary Underwood, Treasurer met with the Board. Mary discussed contracting the printing and mailing tax statements for 2009. Jefferson County mails approximately 18,300 statements a year. She would like to consider contracting with Postal Pre-Sort of Wichita. They would charge $10,446.96 to print and stuff tax statements. The County’s current cost to process statements is estimated to be $12,700. The Board indicated by consensus that she should try the process for one year.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise asked the Board to sign zoning case approved at last week’s meeting. The zoning resolution was signed. Francis moved that the plat of subdivision for Metzger’s Corner subdivision in the NE1/4 of the SE1/4 of Section 26, Township 9, Range 18 be approved as presented. David seconded. David voted in favor. Francis voted in favor. Don abstained. The plat was signed by David and Francis. Eloise reported that the Planning Commission discussed the revision to the zoning regulations. They are ready to take the revisions to public hearing. They are changing their regular July meeting to the 31st and that will be a public hearing on the regulations as well. The meeting will occur at 7:00 p.m. in the courtroom. Eloise reported that her office had issued seven special event permits for fireworks stands. Copies of the permits were forwarded to emergency management personnel. The driveway of Zach Schneider on 3rd street was discussed with Francis Hubbard. Eloise stated that there has been no commitment made on the location of the driveway as there was roadwork happening on 3rd street and Wellman road. Eloise stated that only the plat has been approved, not the location of the driveway.
James Tweed, Ambulance Director met with the Board. Also present were representatives from the Kansas Board of Emergency Medical Services (KBEMS), Dave Cromwell & Robert Waller. Others present were: Susan Newell, Sherrie Mabary and Mike Henning (911 Communications), Samantha Gerry, Stacy Lewellen, Denise Locklin, Mike Hutchens and John Shipley (Ambulance personnel). The group was present to hear the presentation on Technical Assist Report provided by the KBEMS. The Commissioners and the Ambulance Director requested assistance earlier this year to evaluate the EMS Systems currently in place in Jefferson County. The “Technical Assist” provides an in- depth approach to assessing the critical areas of an EMS System and systematically addressing those concerns in the system. Robert reviewed the executive summary and the report with the Board. Several options for optimizing emergency services in the County were given in the report: 1)merge both services into one; 2)form a contractual partnership between the services with joint staffing; 3)remain status quo and allow the two services to continue to operate with better coordination. The report summary states that: “The purpose of the study was not to suggest Fire District #11 shut down operations but to evaluate the EMS Systems in Jefferson County. The declaration made by the Commissioners regarding paramedic- assessment clearly illustrates their desire for optimum assessment and care. The fact that the Commissioners decree may not actually be being met is a matter of local enforcement. However, paying a paramedic to drive another paramedic to and from a call might not be the best use of resources and surely incurs an unnecessary increase in operational costs. There is no question that a service that can provide ALS care is a better approach to patient care and that having a paramedic on every truck allows for advanced life support to be given. On the other hand, over half of the ambulance services in the state rely on assessments completed by EMT’s. Typically only 10% of runs require ALS care.” Robert stated that the final decision to change or not change the status of the operation of the ambulance services in the County is in the hands of the Commissioners. David asked if there were any representatives present from Fire District #11. There was no one present representing Fire District #11. David stated that he would like to see the Board of Fire District #11see this presentation and have the opportunity to ask questions. David moved that a joint meeting be scheduled with the Fire District #11 Board, the Commissioners and both medical directors. Francis seconded. All voted in favor of the motion.
Keith Rickard, The Guidance Center met with the Board. Lance Lewis, Oskaloosa Clinic Administrator was also present. Agency Board Members present were: Pat Happer, Jerry McDonald & Tim Marshall. Keith reviewed the agency’s request for funding in 2009 in the amount of $56,925. Lance reviewed the services being provided by the Oskaloosa clinic. He reported that services to Jefferson County residents have increased significantly. Keith reviewed agency services with the Board. Pat Happer, USD 340 gave a favorable report on care given to children in his school district from the agency. Tim Marshall, USD 339 expressed his views on the value of the services provided. Mike Hayes, County Attorney was present for the discussion. Mike discussed funding/payment for services issues with the group.
David moved that the minutes of June 23, 2008 be approved as presented. Don seconded. All voted in favor of the motion. David moved that the minutes of June 9, 2008 be approved as presented. Don seconded. All voted in favor of the motion.
David moved that the job application process for the position of Road and Bridge Superintendent be closed and the hiring process restarted. Don seconded. All voted in favor of the motion. Don moved that the advertisement be re-ran for Road and Bridge Superintendent. David seconded. All voted in favor of the motion. With regard to the Road and Bridge Superintendent position, Don moved that the Board remove the residency requirement with the understanding that the Superintendent’s vehicle not leave the County if an out of county resident were to be hired,. (The clause is being removed to expand the pool of qualified applicants for the position). David seconded. All voted in favor of the motion.
Don moved that the Board go into executive session to discuss matters of attorney client privilege until 12:50 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 12:45 p.m. Present during the session were Mike, Jan and the Board. The Board reconvened at 12:50 p.m. The chairman announced that no binding action was taken during executive session.
Francis moved that the Board adjourn to meet in regular session on July 7, 2008. Don seconded. All voted in favor of the motion.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
July 7, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday July 7, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. Francis moved that the minutes of June 30, 2008 be approved as presented. David seconded. All voted in favor of the motion.
Linda discussed the upcoming primary election and the preparation of the County budget. Jan discussed memorandums of agreements for the entrance to Lake Dabinawa and Lakeside Village. She asked the Board to clarify what is meant by the entrances to the subdivisions. The Board indicated that they intend to surface Lake Dabinawa drive from 54th to 46th and Saratoga Drive from 54th to 46th. In Lakeside Village the County intends to surface the north entrance known as Village Drive from Ferguson Road north to Delaware Park Drive.
Francis Hubbard, Road and Bridge met with the Board. He reported that a mower had hit a vinyl fence late in June. There will be an insurance claim on the incident. Brush clearing on Detlor Road should be finished today. Equipment problems were discussed. The Board reported road problems in their areas. Francis Grollmes discussed money remaining in the KDOT Transportation program that could be available for Jefferson County bridges. The Board signed a utility easement.
Jeannine Williams, Farmer’s Insurance and Terry Finstad, Oskaloosa met with the Board regarding placing a recreational vehicle (RV) on Terry’s property to be used for temporary housing. The housing is necessary as her house burned recently. They stated that they were told that Planning & Zoning that they could not place the RV on the property for temporary housing without the Commissioner’s approval. The Commissioners approved the request by consensus conditional upon Terry providing the date when the RV will be placed on the property and when it will be removed from the property, (not to exceed six months).
Mary Underwood, Treasurer met with the Board. Mary asked for approval of an investment bid. The Chairman signed the bid award. She reported that they have sold 323 lots to date. Jan discussed the process for removing a resident from County owned property. The Commissioners indicated they are willing to sign an order requiring the resident to vacate the premises. Don moved that the notice be signed. Francis seconded. All voted in favor of the motion.
David moved that the Board go into executive session until 10:15 a.m. to discuss matters of non-elected personnel for the purpose of preparing an annual evaluation of a Department Head. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:50 a.m. Present during the session were Linda and the Board. The Board reconvened at 10:15 a.m. The chairman announced that no binding action was taken during executive session.
Cindy Williams and Sherry Seifert, Extension Council and 4-H met with the Board to update the Board. Cindy discussed the Commissioner’s judging the Gift Baskets for the 4-H Fair. The judging will be held on Wednesday August 6 at 4:00 p.m. David asked that the record reflect that all three Commissioners may be together for the judging. Sherry discussed the work of the 4-H Ambassador program. She reported that 389 kids are currently enrolled in the 4-H program. Jefferson County has the highest enrollment in the State for this year.
Kathy Wagner, Appraiser met with the Board to give her monthly update. Kathy reported the office is in the process of doing the 17% re-inspection. They have finished Valley Falls and are moving into Ozawkie. Sales are being reviewed and preparation of Neighborhood (NBHD) & land analysis has begun. The office will also be processing splits and combinations for tax bills. There are six small claims hearing scheduled on July 10th. She reported that there are twelve taxpayers that appealed their property on to small claims. Personal property staff will be processing the 2nd quarter listing from KS Wildlife and Parks. The project of pulling and scanning delinquent personal property renditions was reviewed. Special projects for the office include cleaning up addresses for Orion conversion and building baseline footprint review and cleanup. Upcoming training was reviewed. Don moved that that travel to training in Emporia on July 23rd in Emporia be approved. Francis seconded. All voted in favor of the motion. David moved that Kathy and Teresa be approved to attend the IAAO conference in Reno Nevada September 7-10, 2008 with an allowance for increased meal reimbursement due to a high-cost geographic area. Don seconded. All voted in favor of the motion.
Don moved that the Board adjourn at 11:00 a.m. to view the Brian Pullen- Eldon Brey driveway issue at 10608 Labette Road. Francis seconded. All voted in favor of the motion.
The Board reconvened at 11:45 a.m.
With regard to the driveway problem at 10608 Labette Road, Francis Grollmes moved that Road and Bridge be authorized to install a culvert 30-35’ long at the end of Eldon’s driveway and clean up the ditch in both directions. Don seconded. All voted in favor of the motion.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise discussed the current zoning regulations with regard to the temporary placement of a recreational vehicle on the Finstad property. She referenced Zoning Regulations-Article 22- 111 that allows the Zoning Administrator to administratively permit a single-wide manufactured home on an emergency basis. The Article does not allow her to permit a recreational vehicle on an emergency basis. She then referenced Article 17-112 (4) “Prohibited uses”. The article states that no recreational vehicle shall be used for dwelling purposes, even on a temporary basis, while a dwelling is being constructed on the same site. Eloise explained that the next step in the standard process would be applying for a special exception from the Board of Zoning Appeals. The Board discussed the procedure. If Terry Finstad provides the requested information to the Board they indicated by consensus that they will take action at next week’s meeting to grant a variance for the temporary housing. Eloise reminded the Board that the property owner will need to go through the Health Department to get the sewer system approved as this will constitute a revision of the current system.
Francis moved that the Board adjourn. Don seconded. All voted in favor of the motion.
The Board will meet again in regular session on Monday July 14, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
July 14, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday July 14, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed.
Jan discussed legal issues with the Board. The chairman signed a letter of understanding regarding Village Drive from Ferguson Road to Delaware Park in Lakeside Village Improvement District. The chairman also signed a letter of understanding regarding the entrances to Lake Dabinawa.
Francis Hubbard, Road and Bridge met with the Board. The Board signed a utility easement. Francis reported on Eldon Brey’s driveway. The culvert will require a 50’ tube to give proper drainage and is being installed today. Francis reported on road work on Detlor road. Other road issues were discussed. Ron Karn, Berry Tractor was present to report on the repairs t to the new grader. David moved that the Board go into executive session to discuss matters of non-elected personnel until 9:40 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:25 a.m. Present during the session were Francis, Jan, Linda and the Board. The Board reconvened at 9:40 a.m. The chairman announced that no binding action was taken during executive session.
Eileen Filbert, Health Department met with the Board. Eileen asked for permission for an employee to attend a meeting in Wichita on September 3 & 4. Don moved that the travel request be approved. Francis seconded. All voted in favor of the motion. She discussed an employee’s travel to other counties helping them with the use of KSWebIZ. The travel is being paid for by a grant. David moved that the travel be approve through 2010. Francis seconded. All voted in favor of the motion. Eileen discussed early payment for the Kansas Association of Counties conference in November for herself and Jane Shirley. Don moved that the travel be approved. Francis seconded. All voted in favor of the motion. She updated the Board on sewer districts. She also discussed request from the AHRQ (Agency for Healthcare Research and Quality) to have a link from our website. Carl Eyman of KWORCC (worker’s compensation carrier) gave a presentation on safe driving for staff on the afternoon of June 26, 2008. She also updated the Board on the mass dispensing exercise scheduled for July 30th.
Mary Underwood, County Treasurer met with the Board. The Board approved an investment bid. Edwin Noble reported that he has one more property to cleanup at Lakeside Village. He asked for a one-week extension to complete the cleanup. David moved that the deadline be extended one week. Don seconded. All voted in favor of the motion.
Eloise Tichenor, Planning & Zoning met with the Board. Statistics for the 2nd quarter were presented. As would be expected due to what is happening on the national level with the housing market, she reported that building permits are down from previous years. Permits are down 50% from this time last year. Jeannine Williams was present to discuss the request for placing a recreational vehicle for temporary housing at 12528 62nd St, Oskaloosa, (Terry Finstad property) . Eloise discussed her authority under the current regulations with regard to the issue. She referenced Zoning Regulations-Article 22-111 that allows the Zoning Administrator to administratively permit a single-wide manufactured home on an emergency basis. The Article does not allow her to permit a recreational vehicle on an emergency basis. She then referenced Article 17-112 (4) “Prohibited uses”. The article states that no recreational vehicle shall be used for dwelling purposes, even on a temporary basis, while a dwelling is being constructed on the same site. Eloise explained that the next step in the standard process would be applying for a special exception from the Board of Zoning Appeals. David moved that the intent of the new regulations is to allow what is being asked as it is an emergency. As the regulations are not in place yet and because it is an emergency he believes they should go ahead and allow the recreational vehicle to be used for temporary housing for six (6) months. Francis seconded. All voted in favor of the motion. Eloise asked the Board to adopt a resolution setting fees for the office. Don moved that Resolution 2008-19 be adopted establishing such schedule. Francis seconded. All voted in favor of the motion. She reminded the Board of the public meeting on the new regulations on July 31st. Eloise asked for travel approval for herself and Jennifer to attend the Kansas Association of Planning and Zoning Officials in Hesston Kansas on August 26 & 27th. Don moved that the travel be approved. Francis seconded. All voted in favor of the motion. She also asked for approval to travel to the Kansas Association of Flood Plain Managers September 3 in Salina. David moved that the travel be approved. Francis seconded. All voted in favor of the motion.
James Tweed, Ambulance Director and Denise Locklin, Financial Manager for the Ambulance Department met with the Board. James discussed accepting credit cards for payment of services at the department. Don asked James to research other companies that provide credit services. Year to date statistics were presented to the Board. The department has responded to 580 calls in 2008. James received four proposals for ambulances. Emergency Services Supply proposed a 2009 Osage Ambulance for a $119,680.00. Midwest Vehicle Professional, Inc. proposed a Wheeled Coach for $117,679.00. Midwest Vehicle Professionals, Inc. proposed a 2009 Road Rescue unit for $121,046.00. MedTec Ambulance Corporation proposed a 2008 Ford E450 for $129,321 and a 2009 Chevy G4500 for $133,897.00. James wants to lease purchase the vehicle under a replacement plan. David asked about putting the old box on a new chassis. James reported that doing that costs about as much as purchasing a complete vehicle. The Commissioners indicated that James should decide which vehicle they want to trade and make that a part of their bid specifications. James stated that they plan to make the lease purchase payments out of Ambulance Capital Outlay. Don moved that the bid process be started for the purchase of one ambulance asking for values for trade in of the 2005 vehicle or the oldest ambulance we have. Francis seconded. All voted in favor of the motion.
David moved that the minutes of July 7, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
Susan Newell, 911 Director met with the Board. Susan reported on the 4th of July holiday for dispatch. Dispatch took 64 wireless calls, 33 land line calls and 457 cases for the period from July 3 through July 6. Two new employees have been hired in the Department. She asked permission to change the level of comp time to be accrued from 40 hours to 80 hours during a period while they are training new employees. She would require that the employees be required to use their “special” comp time by May 1, 2009. Don moved that it be allowed as requested. Francis seconded. All voted in favor of the motion. Susan discussed the department’s grant application for funds to pay for a new generator and other equipment for the dispatch center. David moved that the Board go into executive session to discuss matters of non-elected personnel until 11:30 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 11:17 a.m. Present during the session were Susan, Jan and the Board. The Board reconvened at 11:28 a.m. The chairman announced that no binding action was taken during executive session.
Mark Richards, Auxiliary Services Director met with the Board. As requested by the Board in the June 16, 2008 Commission meeting, Mark reported on the trade in value for three pickup trucks. Laird Noller Ford offered $7,300 for the three vehicles. They would be traded for vehicles for the Appraiser’s office to use in the field. David moved that the Board approve the purchase of two vehicles from Laird Noller Ford with the trade in of the three old trucks. Don seconded. All voted in favor of the motion. Mark asked for a recommendation as to what to do with four cars that are not being used. The Board indicated that he should dispose of the vehicles with the method that would get the best price. Don moved that the vehicles be disposed of through listing on Ebay. Francis seconded. All voted in favor of the motion.
Linda reported that a bid was received from Twin Pines Landscaping for the removal of the brush pile in Winchester. The Commissioner’s asked that the bid be held until Doug Schmitt can be contacted regarding the process.
Don moved that the SFY 2009 KDOC Comprehensive Plan-Adult Intensive Supervised Probation-Revised Budget be signed by the Chairman. Francis seconded. All voted in favor of the motion.
Don moved that the meeting be adjourned. Francis seconded. All voted in favor of the motion.
The Board will meet again in regular session on July 21, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
July 21, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday July 21, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. A tax change order was signed. Shared sick leave request and donations were signed.
Francis Hubbard, Road and Bridge met with the Board. The Board signed a utility easement. Road maintenance was discussed. The Commissioners reported road issues in their areas. Francis provided the Board with a list of bridges recommended for replacement from a study done by Cook, Flatt & Strobel. Don moved that the Board go into executive session to discuss matters of non-elected personnel until 9:35 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:25 a.m. Present during the session were Francis, Jan and the Board. The Board reconvened at 9:35 a.m. The chairman announced that no binding action was taken during executive session.
Kathy Wagner, Appraiser met with the Board. David moved that the Board go into executive session to discuss matters of non-elected personnel until 9:45 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:35 a.m. Present during the session were Kathy and the Board. The Board reconvened at 9:45 a.m. The chairman announced that no binding action was taken during executive session.
Susan Newell, 911 Director met with the Board. She discussed department activities.
Chris Schmeissner, GIS/IT Director met with the Board. The Board asked Chris to research downloading data from the Road and Bridge traffic counter in-house. Chris discussed the Kansas Rural Water Association project. Partnering with Shawnee County and NRCS for cost share on aerial photography was discussed, (50-55% would be paid for with cost share and the 911 grant.) Chris discussed Information Technology’s work on virtual desktops and servers for the County as a cost cutting strategy for County funds. Chris discussed work orders for the department. For the first six months of 2008, the staff handled 521 work orders for the Health Dept, 422 for the Sheriff, 211 for the Treasurer, 153 for 911 Communications, 144 for the Ambulance. The department handled a total of 2000 work orders for the six month period. Chris discussed hiring an additional staff member to handle phone/desktop support. This position would be a lower cost position and alleviate some of the load being borne by the current staff.
Mike Cowell, 13678 54th St. Oskaloosa met with the Board to express his support of surfacing the road in front of his house.
Doug Schmitt, Emergency Management met with the Board. Doug received two bids for removal of the brush pile in Winchester. Twin Pines Landscaping bid $13,750. King’s Construction bid $15,000. Francis moved that the bid of Twin Pines Landscaping be accepted as presented. David seconded. All voted in favor of the motion. Doug presented the first check from FEMA for reimbursement of ice storm expenses in the amount of $15,046.28. Doug discussed the emergency vehicle lights and siren policy. Francis moved that the policy be adopted. Don seconded. All voted in favor of the motion. The Board signed a lights and siren permit for Jay Alexander, Jeff Co Fire District #4. Courthouse security was discussed. David moved that badges presented by Doug be approved as the Official Homeland Security identification. Francis seconded. All voted in favor of the motion.
Thomas Burns, Sheriff’s office was present to receive a service award for 20 years of service to the County. Sam Summerville, Road and Bridge was present to receive a service award and plaque for 25 years of service. Those not present, but receiving awards were: Dana Johnson, Sheriff’s Office- for 5 years of service. George Welch, Sheriff’s Office-for 20 years of service. Alan Lowrance, Auxiliary Services-a service award and plaque for 25 years of service.
David moved that the minutes of July 14, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
Don moved that the meeting be adjourned. Francis seconded. All voted in favor of the motion.
The Board will meet in regular session on Monday July 28, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
July 28, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday July 28, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron and County Clerk. Jan Hayes, County Counselor was absent.
The Pledge of Allegiance was recited.
A shared sick leave request and donations were signed. A beer license was signed for Presto #19 (3522 US 24Hwy) in Grantville. David moved that the minutes of July 21, 2008 be approved as presented. Francis seconded. All voted in favor of the motion. Vouchers were reviewed by the Counselor last week and were reviewed and signed by the Board at today’s meeting.
David moved that the motion made June 30, 2008 with regard to meeting with Jefferson County Fire District #11 Board and Medical Directors be rescinded to allow the Jefferson County Fire #11 Board to meet with the Kansas Board of EMS themselves to view the Technical Assist Report presentation. Don seconded. All voted in favor of the motion.
David moved that Resolution 2008-21 be adopted establishing a maximum speed for 35 mph on Union Street where the road intersects with 118th to the point where the road intersects with 134th street, all being within rural Jefferson County. Don seconded. All voted in favor of the motion. David moved that Resolution 2008-20 be adopted establishing a maximum speed of 35 mph on 54th street from a point where the road intersects with K4 highway to a point where the road intersects with the County line, all being within rural Jefferson County. Don seconded. All voted in favor of the motion.
Francis Hubbard, Road and Bridge met with the Board.
Susan Newell, 911 Director met with the Board.
Sheriff Jeff Herrig met with the Board. The Board authorized Jeff by consensus to issue a work order to have the metal detectors (purchased with Homeland Security grant funds) placed on the 1st and 2nd floors of the Courthouse.
Don moved that the County purchase a tract of land lying in NWFR1/4 of Section 4, Township 10S, Range 19E of approximately 22.62 (deeded) acres for a total closing price of $59,724 from William Leech Estate, ($59,600 for the land and $124 for closing costs.) (1.43 acres is being deeded to the Jefferson County Historical Society as part of the sale). 3.73 acres is planned to be sold to the Kansas Department of Transportation (KDOT) along with the sale of 2.88 acres of Jefferson County property (the pipe yard) to KDOT. The sale price would indicate a per acre price of $2,634. That would leave the County with 14.73 acres for use in expanding the Road and Bridge equipment and pipe area and other possible future needs.) David seconded. David voted in favor. Don voted in favor. Francis voted against. David moved that Don be authorized to sign the closing documents on the property. Don seconded. David voted in favor. Don voted in favor. Francis voted against.
Eloise Tichenor, Planning & Zoning Director met with the Board. Eloise reminded the Board of the public hearing for the draft regulations on Thursday night. Don moved that Roger Wood, Meriden be re-appointed to the Planning Commission for another 3-year term. Francis seconded. All voted in favor of the motion.
James Tweed, Ambulance Director met with the Board. James received two sealed bids for ambulances, Osage Ambulance bid Option A: $119,680 for a 2009 Osage 2168 Type III Chevy G4500, Option B: $119,680 (same vehicle) -$4500 trade in on 1999 ambulance for a net of $115,180. Option C- (same vehicle) $119,680 less trade in of 2005 ambulance-$21,000 for a net of $98,680. Midwest Vehicle Professionals bid $115,679 for a 2009 Wheeled Coach-Chevy G4500 and $121,046 for a Road Rescue-Chevy G4500. Don moved that the County purchase an ambulance from Osage Ambulance (Option C) trading in our 2005 ambulance with a net price of $98,680. Francis seconded. All voted in favor of the motion. James asked for an exception to the credit card policy for an employee (Mike Baxter) that lost a receipt for fuel in the amount of $70.01. The Board will take action on the request when it is submitted for payment.
Mary Underwood, County Treasurer met with the Board. The Board signed an investment bid.
David moved that the Board adopt a standard form for employees and department heads to use when requesting approval for travel from the Commissioners. Francis seconded. All voted in favor of the motion.
David asked that the record reflect that all three Commissioners may be present at the Planning & Zoning public hearing at 7:00 p.m. on July 31, 2008 and again on August 6 for judging baskets at the 4-H fair at 4:00 p.m.
Don moved that the Board adjourn to meet in regular session on August 4, 2008. Francis seconded. All voted in favor of the motion.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
August 4, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday August 4, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. Shared sick leave donations were signed. Don moved that the minutes of July 28, 2008 be approved as presented. David seconded. All voted in favor of the motion.
Jan Hayes asked the Board to review and adopt a financial capability summary for KDHE for the Lake Ridge Sewer #7 project. David moved that the form be approved and signed. Francis seconded. All voted in favor of the motion.
Francis Hubbard, Road and Bridge met with the Board. The Board signed utility easements. Francis discussed bridges to be added to the 5-year plan for KDOT. Don moved that the bridges with the lowest sufficiency rating be selected to be added to the plan. Francis seconded. All voted in favor of the motion. Don moved that his previous motion be rescinded. Francis seconded. All voted in favor of the motion. Don moved that the following five bridges of higher volume with the lowest sufficiency numbers be added to the plan: OS 49, OS 60, OS 54, OS 104 & OS 33. Francis seconded. All voted in favor of the motion.
Joe McAfee, McAfee-Henderson Solutions met with the Board. Joe updated the Board on the services offered by the firm.
Sheriff Jeff Herrig met with the Board. Jeff responded to a Commission request for information on the use of money in the Sheriff’s department Equipment Reserve fund. Jeff requested that the upgrade of a video surveillance system be approved for a total cost of $8,291.00. Don moved that the purchase be approved. Francis seconded. All voted in favor of the motion.
Susan Newell, 911 Director met with the Board. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:10 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:05 a.m. Present during the session were Susan, Jan and the Board. The Board reconvened at 10:10 a.m. The chairman announced that no binding action was taken during executive session.
Eloise Tichenor, Planning & Zoning met with the Board. Francis moved that the final plat for Goose Haven Subdivision in the East ½ of the NW ¼ of the NE ¼ of Section 28, Township 8S, Range 20E with a rule exception for the location of the existing house be approved as presented. Don seconded. All voted in favor of the motion. Eloise reported that eighteen members of the public attended the public hearing for the revised zoning regulations. David moved that the Board authorize Don to get together with Jan to correct the referral area for the City of Oskaloosa. Francis seconded. All voted in favor of the motion.
Eileen Filbert, Health Department met with the Board. Sewer district and other health department issues were reviewed. Don moved that the school nursing services contract with USD 342 be approved. Francis seconded. All voted in favor of the motion. Don moved that two travel requests be approved. Francis seconded. All voted in favor of the motion.
David moved that the Board go into executive session to discuss matters of non- elected personnel until 11:17 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:12 a.m. Present during the session were Jan and the Board. The Board reconvened at 11:17 a.m. The chairman announced that no binding action was taken during executive session.
Don moved that the Board adjourn to meet in regular session on August 11, 2008. Francis seconded. All voted in favor of the motion.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
August 11, 2008
The Jefferson County Board of Canvassers met at 8:00 a.m. on Monday August 11, 2008 to canvass the results of the August 5, 2008 primary election.
The Jefferson County Board of Commissioners convened in regular session on Monday August 11, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
General Business-Don moved that a travel request be approved for Mary Underwood to attend Kansas County Officials Assocation in Wichita in September. Francis seconded. All voted in favor of the motion. Don moved that Resolution 2008-22 be adopted setting a speed limit of 35 mph on 118th Street from a point where the road intersects with Ferguson Road to a point where the road intersects with the Paradise Point Road. Francis seconded. All voted in favor of the motion. David moved that, as a letter was provided from Mike Baxter, Ambulance Department stating the reason he did not have a purchase card receipt for the purchase of fuel on 6/13/2008, that an exception to the purchasing card policy be made and the voucher be paid without the receipt. Don seconded. All voted in favor of the motion. Don moved that the minutes of August 4, 2008 be approved as presented. Francis seconded. All voted in favor of the motion. Don moved that a decision on setting the 2009 holidays be tabled until next week. David seconded. All voted in favor of the motion. Don moved that the mutual aid agreement presented by Emergency Management with the City of Valley Falls be signed as presented. Francis seconded. All voted in favor of the motion. Don moved that, as employees are required to attend the Benefit Fair on October 13, 2008 and expected attendance exceeds the capability of local restaurants, that the purchase of sandwiches and chips for the event/training be approved. Vouchers were reviewed and approved by the Counselor and the Board.
Francis Hubbard, Road and Bridge met with the Board. Butch Means, Oskaloosa discussed the impact to the water district if the County should consider opening 102nd street. Francis indicated that he has had several inquires this past week, but had no official request. David Tenpenny, Oskaloosa discussed his views on possibly opening 102nd street. Marilyn Wylie discussed the history of the issues with 102nd street. The Commissioners discussed road issues in their areas. David moved that the Board go into executive session to discuss matters of non-elected personnel until 9:50 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:40 a.m. Present during the session were Francis, Jan and the Board. The Board reconvened at 9:50 a.m. The chairman announced that no binding action was taken during executive session.
Linda Southiere, Deputy Treasurer met with the Board. Linda presented an investment bid report. Cleanup of Lots S71 & S72 Block T in Lakeshore Estates was discussed. Don moved that Edwin Noble be authorized to clean up the lots for $500.00 to include the removal of a 14’ x 61’ mobile home and debris. Francis seconded. All voted in favor of the motion. David moved that Resolution 2008-23 be approved conveying lots to Lakeshore Estates Improvement District under the authority of K.S.A. 19-211(list as follows: Lots 6-19 and 22-26 in Block G; Lots 8- 13 in Block M; Lot 118 Blk T; Lots 10-14 Block Q and Lots 2-6 and Lots 22-25 all in Block CM, all in Lakeshore Estates). Francis seconded. All voted in favor of the motion.
Don moved that the pay for Francis Hubbard be increased $3.60/hr as Assistant Road Supervisor retroactive to his appointment date of June 9, 2008. Francis seconded. All voted in favor of the motion.
Francis moved that the Board adjourn. Don seconded. All voted in favor of the motion.
The next regular meeting of the Board will be August 18, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
August 18, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday August 18, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
General Business: Vouchers were reviewed and approved by the Counselor and the Board. A shared sick leave donation was signed. Don moved that the travel requests for the Register of Deeds and the Appraiser’s offices be approved as presented. Francis seconded. All voted in favor of the motion. Don moved that the Mutual Aid Agreement with the City of Nortonville be approved. Francis seconded. All voted in favor of the motion. David moved that the minutes of August 11, 2008 be approved as presented. Don seconded. All voted in favor of the motion. David moved that Resolution 2008-24 be approved transferring funds from Indian Ridge Sewer #2 Loan Repayment Fund (#765) to the Indian Ridge Sewer #2 Maintenance Fund (#740). Francis seconded. All voted in favor of the motion.
Francis Hubbard, Road and Bridge met with the Board. Road work was discussed.
Kathy Wagner, Appraiser met with the Board. She reported that the County has met the criteria to be considered in substantial compliance for the 2008 valuation year. Other appraisal issues were discussed.
Susan Newell, 911 Director met with the Board. Susan asked for an exception to the purchasing card policy for an employee who lost a receipt for lunch for $5.77. David moved that as a letter was received from Kelly Williams explaining the reason for the lost receipt that the exception be granted and the bill be paid without the receipt. Don seconded. All voted in favor of the motion. Susan asked for permission to attend a grant writing seminar in Kansas City in February 2009. Don moved that Susan’s request be approved and that a memo be sent to other County employees to determine if someone else would be interested in attending the workshop. Francis seconded. All voted in favor of the motion. Susan asked for permission to attend an employment law seminar in November. Francis moved that the request be approved. Don seconded. All voted in favor of the motion. David moved that the Board go into executive session to discuss matters of non- elected personnel until 10:05 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:52 a.m. Present during the session were Susan, Jan and the Board. The Board reconvened at 10:05 a.m. The chairman announced that no binding action was taken during executive session.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise updated the Board on zoning issues.
Doug Schmitt, Emergency Management Director met with the Board. Doug discussed the lease for placing public safety equipment on the tower south of Oskaloosa. American Tower Corporation is proposing a rent of $300 per antenna per month for space on the tower. (We have three antennas currently on the tower.) Doug reported that the County can expect approximately $52,000 from FEMA for the damage caused by the ice storm.
A discussion was held at 10:45 a.m. regarding the 2009 budget. Twelve Department Heads were present for the discussion. The chairman indicated that the Board is considering approving a 2009 budget with no expenditure increases from 2008. The Board asked the Department Heads to review their requests and report the impact of the considered action to their departments.
David moved that the Board go into executive session to discuss matters of non- elected personnel until 11:35 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:23 a.m. Present during the session were Jan and the Board. The Board reconvened at 11:35 a.m. The chairman announced that no binding action was taken during executive session.
Don moved that the meeting be adjourned. Francis seconded. All voted in favor of the motion.
The Board will meet in regular session on Monday August 25, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
August 25, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday August 25, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Annie Landis, Deputy County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
General Business: Vouchers were reviewed and approved by the Counselor and the Board. Don moved that the travel requests for the County Clerk’s & Health Department offices be approved as presented. Francis seconded. All voted in favor of the motion. Tax change orders were signed. Eileen Filbert, Health Department met with the Board. Don made a motion to approve the Public Health Preparedness & Response contract between the County and KDHE. Francis seconded. All voted in favor.
Francis Hubbard, Road & Bridge met with the Board. Road & Bridge issues were discussed. The budgeted oil funds are almost depleted. Francis will have to use money from the patching fund or line item to complete the chip & seal program.
The Board signed service awards for Bill Gump, 28 years of service, Roberta Abramovitz, 10 years of service, Eileen Filbert, 20 years of service, Jim Keyes 5 years of service, Clarita Rogers, 5 years of service. Clarita was present to accept her award.
David moved that the minutes of August 18, 2008 be approved as presented. Don seconded. All voted in favor of the motion.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise updated the Board on activities in her department. The Planning & Zoning Regulations update will be presented to the Board on Sept 2, 2008.
The Board met with Department Heads regarding the 2009 budgets. Fourteen Department Heads were present for the discussion. Last week, the chairman indicated that the Board is considering approving a 2009 budget with no expenditure increases from 2008. The Board asked the Department Heads to review their requests and report the impact of the considered action to their departments. Some of the Department Heads spoke on behalf of their respective departments. Ways to cut the proposed budget were discussed. The Board asked the Departments to go back and see what else can be cut from the 2009 proposed budget if they want to see the 5% increase for COLA and merit increases for employees remain the same in 2009. The Board asked the Department Heads to come to the meeting next week to discuss the 2009 budget further.
David made a motion to transfer $462,565.63 from Equipment Reserve-Sheriff line item to the Equipment Reserve-Misc line-item leaving a balance $125,000 in the Equipment Reserve-Sheriff fund. Francis seconded. All voted in favor of the motion.
Mike Hayes, County Attorney met with the Board. Mike informed the Board of upcoming out of state training/travel for 1 employee.
Don made a motion to go into executive session for attorney/client privilege for 5 minutes. Francis seconded the motion. All voted in favor. The Board recessed at 12:14 PM. Present during executive session were, Jan, Mike, & the Board. The Board reconvened at 12:19 PM. The chairperson stated that no binding action was taken during executive session.
Francis moved that the meeting be adjourned. Dave seconded. All voted in favor of the motion.
The Board will meet in regular session on Tuesday, Sept 2, 2008 due to the Holiday on Monday, Sept 1.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
September 2, 2008
The Jefferson County Board of Commissioners convened in regular session on Tuesday September 2, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda M. Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Tax change orders were signed. Vouchers were reviewed and approved by the Counselor and the Board. Linda discussed a request for a fence view from Jeff & Tonya Heiden for a fence separating her property from that of Jeanette Herman in Section 4, Township 19, Range 17. The fence view was scheduled for September 29 at 11:30 a.m.
Francis Hubbard, Road and Bridge met with the Board. The road in front of Perry Lecompton High School was discussed. Francis received permission by consensus to advertise for a mechanic as a current employee is retiring.
Eileen Filbert, Health Department met with the Board. David moved that the Board go into executive session to discuss matters of non-elected personnel until 9:45 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:27 a.m. Present during the session were Jan, Eileen and the Board. The Board reconvened at 9:45 a.m. The chairman announced that no binding action was taken during executive session. Eileen asked the Board to sign letters of appointment for Larry Martin & Gary Fowler to the JAAA Advisory Board of Directors and Advisory Council. Don moved that the appointments be approved. Francis seconded. All voted in favor of the motion. Eileen asked for permission to hire a physical therapy aide. The request was approved by consensus. Sewer Districts were discussed.
Susan Newell, 911 Director met with the Board. Susan discussed statistics for the holiday weekend with the Board.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise discussed the public hearing for the zoning and subdivision regulations. The Board wants to add language to the regulations that allows them to deviate from the regulations in the event of an emergency before they set the public hearing. Jan discussed whether or not the Board intends to apply the subdivision regulations to the Improvement Districts, (Lakeshore Estates, Lakewood Hills & Lakeside Village). Eloise discussed Ousdahl Subdivision #2. The interior road has been inspected and appears to meet the specifications of Jefferson County Resolution 1997-25. Wayne Ousdahl, property owner was present for the discussion. Don moved that the Performance Security bond in the amount of $83,000 be released. Francis seconded. All voted in favor of the motion. Don moved that Resolution 2008-27 be approved releasing the surety on performance bond and acceptance of the maintenance bond for Ethel Court. Francis seconded. All voted in favor of the motion. Don moved that Resolution 2008-26 be approved accepting and dedicating Ethel Court within the County Road System of Jefferson County. Francis seconded. All voted in favor of the motion.
Fifteen department heads were present for discussion of the budget at 10:30 a.m. Various department heads offered to transfer funds from their Equipment Reserve to offset the operating costs of their departments. Jeff discussed income from inmate housing and the cost in the budget for Kansas Police and Fire Retirement. Jeff also stated that he did not threaten anyone at the Department Head meeting and would not waste any of the County’s money. The Health Department is willing to contribute $185,000 from their Equipment Reserve funds to offset the cost of their employee’s health insurance. Other budget reductions were discussed.
Don moved that a contract with Edwin Noble be signed to clean up lots at Lakeshore Estates. Francis seconded. All voted in favor of the motion. David moved that the minutes of August 25, 2008 be approved. Francis seconded. All voted in favor of the motion. David moved that Resolution 2008-25 authorizing an inter-fund transfer from Equipment Reserve Sheriff to Equipment Reserve Miscellaneous be approved. Don seconded. All voted in favor of the motion.
There being no further business to come before the Board they adjourned to meet in regular session on September 8, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
September 8, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday September 8, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda M. Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. Don moved that the minutes of September 2, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
Linda reported that the Delaware Fire District #11 Board will meet with the Kansas Board of EMS in October regarding the Technical Assist Report. She also asked for the Board’s nomination as a trustee of the Kansas Worker’s Risk Cooperative for Counties, (KWORCC). David moved that Linda be nominated as a representative from the Northeast District to the KWORCC Board. Don seconded. All voted in favor of the motion. Don moved that Linda be designated as the voting delegate for the annual KWORCC business meeting. Francis seconded. All voted in favor of the motion. Don moved that Francis be designated as the alternate voting delegate. David seconded. All voted in favor of the motion.
Francis Hubbard, Road and Bridge met with the Board. The Board signed utility easements. Road work was discussed. The Board discussed road issues in their areas.
Don moved that the holidays for 2009 be as follows with Columbus Day as an Employee In-service Day: New Year’s Day-January 1, 2009; Martin Luther King, Jr. Day-January 19, 2009; President’s Day-February 16, 2009; Memorial Day-May 25, 2009; Independence Day-July 3, 2009; Labor Day-September 7, 2009; Veterans Day-November 11, 2009; Thanksgiving Day-November 26 & 27, 2009; Christmas Day-December 25, 2009. (The courthouse and other county services will be closed to the public (except for emergency services) on Columbus Day- October 12, 2009.) Francis seconded. All voted in favor of the motion. Don moved that the Employee Committee be put in charge of planning & coordinating the 2009 In-service Day for employees. David seconded. All voted in favor of the motion.
David Hallauer & Sherry Seifert, Meadowlark Extension District #7 met with the Board. David reported that the crop plot tour was conducted in late August and a Fall Forage Tour on September 2. Sherry discussed a visit to the State Fair in Hutchinson. Jefferson County 4-H members contributed approximately 100 exhibits to the State Fair.
A budget discussion for the 2009 budget was held at 10:45 a.m. After last week’s budget cuts the mill levy totals 64.098 mills which is 1.807 mills more than 2008. Department Heads present were: Susan Newell, Francis Hubbard, Mark Richards, James Tweed, Linda Buttron, Chris Schmeissner, Eloise Tichenor, Delia Heston, Mary Underwood, Mike Hayes, Jeff Herrig, Doug Schmitt and Eileen Filbert. Chris spoke for the Department Heads regarding preserving cost of living and merit increases for 2009 and how they might be funded, (the Department Heads met last Friday to come up with ideas of how to reduce the mill levy). The Commissioners discussed their views on preserving the raises and the mill levy change they want to see. After discussion, David moved that raises for 2009 be allowed at 2.5% COLA and up to 1.25% merit, as long as it brings the mill levy increase to less than one mill. Don seconded. All voted in favor of the motion. Department Heads will prepare revised budgets and the budget will be prepared for publication next week.
James Tweed asked for approval for two employees to travel to a trainer’s workshop on October 3, 2008. The request was approved by consensus.
Mark Richards, Auxiliary Services met with the Board. David moved that the Board go into executive session to discuss matters of security until 12:10 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 12:00 p.m. Present during the session were Mark, Jan, Linda and the Board. The Board reconvened at 12:10 p.m. The chairman announced that no binding action was taken during executive session.
Mike Hayes, County Attorney met with the Board. David moved that the Board go into executive session to discuss matters of non-elected personnel until 12:30 p.m. Don seconded. All voted in favor of the motion. The Board adjourned at 12:15 p.m. Present during the session were Mike, Jan and the Board. The Board reconvened at 12:28 p.m. The chairman announced that no binding action was taken during executive session. David moved that the Board transfer $10,000 from the County Attorney Assistant’s salary to the County Counselor’s salary for 2009. Don seconded. All voted in favor of the motion. Mike reported that he and Jan will be attending a conference in Wichita on Sept 22 & 23. December 7-11 Mike will be attending a forensic evidence conference.
There being no further business to come before the Board they adjourned to meet in regular session on September 15, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
September 15, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday September 15, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda M. Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. Linda requested that the Board approve Resolution 2008-27 setting special assessments for sewer districts and Resolution 2008-28 transferring funds from Equipment Reserve to Health and from Health to Employee Benefit to offset the cost of the Health Department employee’s health insurance premiums. Don moved that Resolution 2008-28 be approved as presented. Francis seconded. All voted in favor of the motion. Don moved that Resolution 2008-27 be approved as presented. Francis seconded. All voted in favor of the motion. Don moved that the minutes of September 8, 2008 meeting be approved. Francis seconded. All voted in favor of the motion.
Caleb Stegall, Perry (Republican nominee for County Attorney) met with the Board to express his concern about the proposed 2009 budget for the County Attorney’s office. He asked that the Board maintain the County Attorney’s budget remain the same for 2009 as it was for 2008 at $242,306 (includes County Attorney and Diversion budgets). The Board discussed their views but no decisions were made.
Francis Hubbard, Road and Bridge met with the Board. The Board signed utility easements. The Board discussed funding the bridges on the 5-year plan in light of recent budget cuts. The Board asked that Francis determine which bridge is the most critical. Don moved that the Board authorize a survey of the property recently purchased behind the County shop. David seconded. David voted in favor. Don voted in favor. Francis voted against. Kathy Wagner, Appraiser met with the Board to give her monthly update. Don moved that a Phase Delineation Chart for the office be signed. Francis seconded. All voted in favor of the motion.
Members of the Employee Committee met with the Board. They requested that the Board consider allowing vacation leave to accrue every pay period with the same accrual rates as employees currently have. The Board discussed restricting new employee’s use of accrued vacation leave for 90 days. The Board decided by consensus to remand the matter to the Department Heads for consideration and they indicated a decision would be given after the review.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise presented zoning cases to the Board for consideration. Petition Z2008/4 by Sharon Tootle and Demity Piranian to change the zoning classification from “SR” Suburban Residential to “R-1” Single Family Residential on land described as 7 acres in the Southwest Quarter of Section 29, Township 7S, Range 19E. The chairman asked for public comment. Sharon Tootle was present but did not comment. Shirley (Peachie) Weishaar, Nortonville spoke in favor of the request. David Schneider, Mayor of Nortonville spoke in opposition to the request. Don moved that the case be approved. Francis seconded. All voted in favor of the motion. Petition CU2008/6 by Sharon Tootle and Demity Piranian to use and operate a seasonal plants, flowers, live Christmas trees and vegetable business on land described as .7 acres in the Southwest Quarter of Section 29, Township 7S, Range 19E. Don moved that the conditional use be tabled until such time as the building is complete. Francis seconded. All voted in favor of the motion. Petition Z2008/5 by Rae Reed to change the zoning classification from Agricultural to Rural Residential on land described as approximately 18 acres in the Southwest Quarter of the Northeast Quarter of Section 14, Township 11S, Range 19E. The chairman asked for public comment. No one spoke. Don moved that Z2008/5 be approved as presented. Francis seconded. All voted in favor of the motion. Petition Z2008/6 by Jason & Paula Pickerell to change the district zoning classification from agricultural to suburban residential and rural residential to suburban residential on land described as approximately 55 acres in the East half of the Northeast Quarter and 12 acres in the West half of the Northeast Quarter of Section 21, Township 9S, Range 17E. The chairman asked for public comment. Jason Pickerell spoke in favor of the request. No one spoke in opposition to the request. Don moved that the request be approved as presented. Francis seconded. All voted in favor of the motion. Members of the Economic Development Commission (EDC) met with the Board at the Board’s request. Mike Carmona, EDC Chairman spoke for the group. The EDC Commission reported that 70% of their activities are spent on Enterprise Facilitation, 15% to Infrastructure and 15% to tourism. The Commissioners discussed what they would like to see the EDC work on.
Michael Kramer, Kramer Engineering met with the Board regarding Wind-N- Wave Sewer District #8. John Heston, Sanitarian was also present. Mike presented an updated engineering report for the district.
Mark Richards, Auxiliary Services Director met with the Board. David moved that the Board go into executive session to discuss matters of non-elected personnel until 12:30 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 12:15 p.m. Present during the session were Jan, Mike, Mark and the Board. The Board reconvened at 12:30 p.m. The chairman announced that no binding action was taken during executive session.
Mary Underwood, County Treasurer met with the Board. Mary indicated that there was interest in purchasing the car wash in Meriden. The County obtained the property as a result of tax sale. Jan will draft the publications to allow the property to be sold by sealed bid.
Don moved that the chairman be authorized to sign the Shawnee County Communications Year-End Outcomes Fiscal Year 2007 Report. Francis seconded. All voted in favor of the motion. The report was signed.
Susan Newell, 911 Director met with the Board. David moved that the Board go into executive session to discuss matters of non-elected personnel until 1:00 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 12:45 p.m. Present during the session were Jan, Susan, Mike and the Board. The Board reconvened at 12:50 p.m. The chairman announced that no binding action was taken during executive session.
Mike Hayes, County Attorney met with the Board. Mike discussed the issues, laws and attorney general’s opinions referenced by Mr. Stegall earlier in the meeting. Handling of child in need of care, juvenile care and traffic cases without a written contract between the Commissioners and the County Attorney was brought into question this morning by Mr. Stegall. Mike discussed changes in the laws that have caused these types of cases to be handled by the County Attorney’s office. Mike stated that these duties have historically been provided by the County Attorney.
Don moved that the County budget be published with a mill levy increase of .878. Francis seconded. All voted in favor of the motion.
The Board adjourned to meet again in regular session on September 22, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
September 22, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday September 22, 2008 at 9:00 a.m. Present were Francis Grollmes, Don Edmonds and Linda M. Buttron, County Clerk. David Christy and Jan Hayes were absent.
Vouchers were reviewed and approved by the Board. (The Counselor approved the vouchers last week.)
Don moved that the minutes of September 15, 2008 be approved as presented. Francis seconded. All voted in favor of the motion. Don moved that travel requests for Susan Newell and Mike Henning to attend the APCO conference in Hays in October be approved. Francis seconded. All voted in favor of the motion. Don moved that a travel request for Mike Henning to attend the NCIC TAC Training in Topeka on September 30 be approved. Francis seconded. All voted in favor of the motion.
Francis Hubbard, Road and Bridge met with the Board. The Board signed utility easements. As the Commissioner’s requested last week, Francis recommended that the Board consider funding bridge OS54 (from the projects listed in the 5-year plan). The total cost for that project is estimated to be $108,000. A decision on the project will be made in two weeks.
Linda Smatla met with the Board representing the Employee Committee. The Committee asked that the Board reverse a previous decision (June 23, 2008) switching the cafeteria plan administration to CBIZ. They asked that we stay with the OFG Financial Services. They also asked that the Board discontinue participation with Prepaid Legal, Monumental Life Insurance Company, Nationwide and AFLAC, allowing current policy holders to continue by separate billing. The Committee would also recommend that the County participate in a vision program called Vision Care Direct. Don moved that the County keep their current cafeteria plan administrator, OFG Financial Services. Francis seconded. All voted in favor of the motion. Don moved that the County discontinue service with Nationwide, Pre-Paid Legal, Monumental Life Insurance and AFLAC. Francis seconded. All voted in favor of the motion. Don moved that the County participate in Vision Care Direct. Francis seconded. All voted in favor.
James Tweed, Ambulance and Mark Richards, Auxiliary Services met with the Board. James discussed mechanical issues with the ambulances. Mark addressed the specifics of the problems. James asked the in light of the situation the Board approve the purchase of an additional ambulance through the current lease purchase agreement. James stated that the ambulance manufacturer would move up the schedule for production of the ambulances and that the lease purchase payments can be made from the Ambulance Capital Outlay fund. James also reminded the Board that the funds in Ambulance Capital Outlay come from the money collected from those who use the ambulances not levied tax. The issue was tabled until next week.
Eloise Tichenor, Planning & Zoning met with the Board. The Board signed zoning resolutions for cases approved at last week’s meeting.
Tim Bailey, Oskaloosa asked the Board what had been done with an inquiry he had made at the public meetings on the zoning regulations. He inquired as to what had been done about the conflict of interest for Jan Hayes to represent the County and the City of Oskaloosa.
Darrell Hammond, Paul Johnson, Tim Bailey and Bonnie Kramer members of the Planning Commission met with the Board. Eloise was also present. The Planning Commission asked to meet with the Board in a letter dated July 31, 2008. The group feels that the Commissioners’ request to make a change to the zoning regulations allowing the Commissioners’ to approve variances without holding a public hearing for all affected parties the right to voice their concerns in open forum would be detrimental to the land use change process in the County. Those present discussed their views on the issue as well as Francis and Don. The Commissioners will present a draft of exactly what they are looking for to the Planning Commission so that the approval of the regulations can move forward.
There being no further business to come before the Board they adjourned to meet in regular session on September 29, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
September 29, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday September 29, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda M. Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. Don moved that Resolution 2008-29 be approved regarding the taxation policy of Jefferson County establishing the authority for an increase in the amount of tax levied for the 2009 budget over what was levied in the 2008 budget. Francis seconded. All voted in favor of the motion. Travel requests were approved for Kathy Wagner to attend the Northeast Kansas County Officials meeting and the annual conference of the Kansas Association of Counties.
Francis Hubbard, Road and Bridge met with the Board. The Board signed utility easements. Road issues were discussed.
James Tweed, Ambulance Director met with the Board. James asked the Board about the issue tabled last week regarding the purchase of a 2nd ambulance on the lease purchase agreement. The Board made no decision on the issue.
Mary Underwood, Treasurer met with the Board. Mary requested that the Board approve a contract with Edwin Noble to cleanup two lots (Lots 60 & 75 Block T) in Lakeshore Estates for $250 each. The Board approved the request by consensus. Jan will draft a contract. Mary asked that the Board approved Resolution 2008-30 voiding outstanding personal property warrants older than 21 years. Don moved that Resolution 2008-30 be approved as presented. Francis seconded. All voted in favor of the motion.
Susan Newell, 911 Director met with the Board. She requested approval to place a movable partition between the front and back of the dispatch center to keep the noise down between the areas. The Board stated that she could check prices and get back to them. Susan requested authority to look into 12- hours shifts to accommodate staffing shortages. The Board asked that she submit a written plan showing the costs. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:00 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:45 a.m. Present during the session were Jan, Susan and the Board. The Board reconvened at 10:00 a.m. The chairman announced that no binding action was taken during executive session.
Jan requested an executive session to discuss matters of attorney client privilege. David moved that the Board go into executive session to discuss matters of attorney client until 10:20 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 10:00 a.m. Present during the session were Jan and the Board. The Board reconvened at 10:20 a.m. The chairman announced that no binding action was taken during executive session.
The hearing for the 2009 budget was held at 10:30 a.m. The chairman opened the floor for public comment. Comment was heard from the following parties: Jerry White, Ozawkie; Janet Wise, McLouth; Kevin Kuenzi, Perry; Terri Taylor, Oskaloosa; Caleb Stegall, Perry; Glen May, Oskaloosa; Jerry Robbins, Oskaloosa. Francis moved that the budget be adopted as presented with a proposed levy increase of .878 mills. Don seconded. All voted in favor of the motion.
David moved that the Board adjourn until 12:15 noon to conduct a fence view for a fence separating the property of Jeff & Tonya Heiden and Jeanette Hermann. Francis seconded. All voted in favor of the motion.
The Board reconvened at 12:15 p.m. Don moved that a decision be made on the fence view next week after legal review. Francis seconded. All voted in favor of the motion.
Mike Hayes, County Attorney and Tom Job, KCAMP Administrator met with the Board. David moved that the Board go into executive session to discuss matters of attorney client privilege until 1:00 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 12:17 p.m. Present during the session were Mike, Jan and Tom Job (present in order to supplement the discussion). The Board reconvened at 1:00 p.m. The chairman announced that no binding action was taken during executive session.
Chris Schmeissner, GIS/IT Director met with the Board. Chris asked for permission to purchase additional bandwidth for the County’s T1 connection as the current bandwidth is maximized and is creating internet outages that have lasted up to 24 hours. The cost for the increased bandwidth would be $949 per month, (we currently pay $600/month) for a three-year agreement. Don moved that the request be approved. Francis seconded. All voted in favor of the motion.
David moved that the Board go into executive session to discuss matters of attorney client privilege until 1:30 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 1:15 p.m. Present during the session were Mike, Jan and the Board. The Board reconvened at 1:30 p.m. The chairman announced that no binding action was taken during executive session.
Don moved that the meeting be adjourned. Francis seconded. All voted in favor of the motion.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
October 6, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday October 6, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda M. Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Tax change orders were signed. Don moved that Francis be designated as the voting delegate for the annual business meeting of KCAMP, (liability insurance carrier) with Linda Buttron as the alternate. Francis seconded. All voted in favor of the motion. Don moved that Francis be designated as the voting delegate for the annual business meeting of the Kansas Association of Counties with Linda as the alternate. David seconded. All voted in favor of the motion. Linda discussed the agenda for the County Inservice Day next Monday. The Commissioners will meet on Tuesday October 14. Vouchers were reviewed and approved by the Counselor and the Board. David moved that the minutes of September 29, 2008 be approved as presented. Don seconded. All voted in favor of the motion
Francis Hubbard, Road and Bridge met with the Board. The Board signed utility easements. Road issues were discussed. Francis asked if the Board wanted to continue the lease-purchase program for graders in 2009, using Road and Bridge Special Machinery fund to make the payments. Replacement of other equipment and trucks was discussed. David moved that the County continue with the lease purchase program on the graders. Don seconded. All voted in favor of the motion. The Board asked that Francis return to the Board with costs on replacement of the truck and other equipment. Debbie Miller, Road and Bridge was present to discuss a request from KDOT for the County’s decision on the bridges included on the 5-year plan. The Board signed agreements with KDOT to proceed on bridge projects for OS54, OS60, OS49, OS104 and OS33, (County bridge numbers). The documents for KDOT were signed. The Board will only have engineering design done for OS54 at this time. David moved that the project for OS-54 be approved. Don seconded. All voted in favor of the motion. David moved that the Board go into executive session to discuss matters of non-elected personnel until 9:45 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 9:39 a.m. Present during the session were Jan, Linda, Francis (present in order to supplement the discussion) and the Board. The Board reconvened at 9:45 a.m. The chairman announced that no binding action was taken during executive session.
Jeff Herrig, Sheriff met with the Board. Jeff asked for authorization to purchase two vehicles from the Kansas Highway Patrol. David moved that the purchase be approved. Francis seconded. All voted in favor of the motion.
Cindy Williams and Sherry Seifert, Meadowlark Extension District met with the Board. They updated the Board on activities in the district and in the 4-H program.
Jan discussed legal issues with the Board. David moved that the Board go into executive session to discuss matters of attorney client privilege until 10:35 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 10:07 a.m. Present during the session were Jan and the Board. The Board reconvened at 10:30 a.m. The chairman announced that no binding action was taken during executive session.
Francis moved that; at the right hand side of the fence as Jeff & Tonya Heiden look at the fence will be theirs to build with the remaining fence to be constructed by Jeanette Hermann. David moved that the fence view fees be surrendered to the general fund. Don seconded. All voted in favor of the motion.
Don moved that the meeting be adjourned. Francis seconded. All voted in favor of the motion.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
October 14, 2008
The Jefferson County Board of Commissioners convened in regular session on Tuesday October 14, 2008 at 9:00 a.m. Present were Francis Grollmes, Don Edmonds and Linda M. Buttron, County Clerk. Jan Hayes, County Counselor was absent attending continuing education. David Christy was absent.
The Pledge of Allegiance was recited.
Linda discussed the Employee Inservice Day held October 13. The event included training on the KPERS retirement system, a safety presentation by KCAMP, flu shots and cholesterol checks offered by the Health Department, blood pressure checks by the Ambulance Department, a courthouse security discussion, the basics of County government for the Health Department and interdepartmental training for the ambulance service. Linda also discussed the 2009 renewal rates for Blue Cross Blue Shield. The rates are 9% higher than 2008.
Francis moved Resolution 2008-31 be approved discontinuing the interdepartmental practice of welding pay for the Road and Bridge department. Don seconded. All voted in favor of the motion.
The Board signed a memo to departments asking for a list of those employees who need to have cell phones for County business purposes. The Board signed a decision on the fence view for the fence separating Tony & Jeff Heiden and Jeanette Hermann.
Eloise Tichenor, Planning & Zoning met with the Board. Statistics for the 3rd quarter of 2008 were discussed. Fourteen permits were issued in the 3rd quarter for an estimated total construction cost of $2,128,307. The estimated cost of each structure was $152,003. Eloise discussed the procedure for a request for a special event permit for the Wakarusa River Festival to be held in June 2009.
Jim McGrath, Economic Development Director, Nathan Prenger and Brett Mosiman, Wakarusa Music Group Inc. Event Promoter met with the Board. They requested approval of a special event permit to hold the Wakarusa River Festival on property known as Circle S Ranch owned by Mary Cronemeyer in Jefferson County. The dates for the event would be June 18th – June 20th, 2009. Nine Jefferson County people toured the event in Douglas County last year to see how the event was handled. Using local vendors and businesses where possible was discussed. No decision was made on the request.
Francis Hubbard, Road and Bridge met with the Board. He presented cost information on single axle semi-trucks. Don moved that he purchase a 2002 Sterling Ford for $13,500 from Custom Truck Equipment, Kansas City, Mo. Francis seconded. All voted in favor of the motion. Costs on repair of our lay- down machine were discussed. The cost of rebuilt motor for the current machine would be around $10,000. The cost of the replacement of the tracks/pads would be between $10,000 and $16,046 depending on the options selected for replacement. The resale value of the machine is approximately $4,000 repaired or not. No decision was made on the lay-down machine.
There being no further business to come before the Board they adjourned to meet on October 20, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
October 20, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday October 20, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda M. Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Francis Hubbard, Road and Bridge met with the Board. The Board signed right of way easements. Francis reported the City of Meriden is requesting a 30 mph speed limit west on 82nd coming out of the city and going past the subdivision on the west edge of town. The Board will consider the request. Other road issues were discussed. Francis reported that the truck approved for purchase at last week’s meeting from Custom Truck Equipment of Kansas City, Missouri was not available at that price when the equipment manager went to finalize the purchase. The company reported that the price was quoted to get the County to come look at the truck, not as a real price.
Eileen Filbert, Health Department met with the Board. The annual review of the Home Health, Hospice and Senior Service Programs’ quality assurance policies and procedures was completed and approved by the Board of County Commissioners. A travel request was signed for Eileen’s travel to Salina tomorrow. Francis moved that David be authorized to sign the FY 2009 Older Americans Act Title III-Notification of Grant Awards. Don seconded. All voted in favor of the motion.
Susan Newell, 911 Director met with the Board. Susan requested that an exception be made to the purchase card policy for Sam Pence for a receipt for fuel purchased while on County business on March 6, 2008. Don moved that the exception be granted. Francis seconded. All voted in favor of the motion.
Doug Schmitt, Emergency Management Director met with the Board. The Board signed an emergency vehicle permit for a firefighter in Jefferson County Fire District #4. David moved that the cooperative agreement with the State of Kansas for Emergency Management be signed. Don seconded. All voted in favor of the motion. Francis moved that the Board go into executive session to discuss matters of safety until 10:50 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 10:45 a.m. Present during the session were Jan, Doug and the Board. The Board reconvened at 10:55 a.m. The chairman announced that no binding action was taken during executive session.
David moved that the minutes of October 14, 2008 be approved as presented. Don seconded. All voted in favor of the motion.
Kathy Wagner, Appraiser met with the Board. Kathy updated the Board on work in the Appraiser’s office.
Mark Richards, Auxiliary Services met with the Board. The Board signed a purchase card request for Auxiliary Services Department. David moved that the Board go into executive session to discuss matters of non-elected personnel until 11:25 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:05 a.m. Present during the session were Mark, Jan and the Board. The Board reconvened at 11:25 a.m. The chairman announced that no binding action was taken during executive session.
James Tweed, Ambulance Director met with the Board. James again reminded the Board of mechanical problems with the ambulances. He asked for a decision on the purchase of a second ambulance, (tabled September 22, 2008). David moved that the County proceed with the purchase of the second ambulance. Don seconded. All voted in favor of the motion. The CSI program was discussed. James and Jan will write the letters to get the program started in Jefferson County.
David discussed items he would like to see in place by the end of this year. He would like to (by resolution) dissolve the Planning & Zoning Appeal Board as it currently exists and replace it with a 5-person board with no members from the Planning & Zoning Commission. He would also like to see the new regulations approved by the end of the year. A decision on the storage building also needs to be made.
Mike Hayes, County Attorney met with the Board. David moved that the Board go into executive session to discuss matters of attorney client privilege until 12:15 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:55 a.m. Present during the session were Mike, Jan and the Board. The Board reconvened at 12:15 p.m. The chairman announced that no binding action was taken during executive session.
There being no further business to come before the Board they adjourned to meet in regular session on October 27, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
October 27, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday October 27, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda M. Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Don moved that the minutes of October 14, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
Linda provided the Department Heads’ recommendation to the Commissioners with regard to the vacation leave proposal made by the employee committee at the September 15, 2008 meeting. They recommended that the Board approve the accrual of vacation leave on a bi-weekly basis with the ability to use the leave as accrued with Department Head discretion. She also asked the Board to sign the annual contract with Blue Cross Blue Shield for health insurance coverage for employees in 2009. Rates are up 9% over the 2008 rates. A family contract for health, dental and drugs will be $918.12/month. A single contract for the same will be $414.89/month. Employees currently contribute $60/month toward a family policy and $20/month toward a single policy. Don moved that David be authorized to sign the contract. Francis seconded. All voted in favor of the motion.
Jan presented an agreement between the City of Perry and Jefferson County with regard to the road that goes from US 24 Hwy south to the railroad tracks regarding maintenance and signage (aka Lecompton Road. Don moved that the agreement be signed as presented. Francis seconded. All voted in favor of the motion. Jan presented a letter to American Tower regarding their proposal for rent on the tower south of Oskaloosa for the Board’s review. The Board approved by consensus sending the letter to American Tower.
Francis Hubbard, Road and Bridge met with the Board. The Board signed utility easements. Francis asked for approval to hire a surveyor for Kiowa Road in Ozawkie to move forward with turning the road over to the City as was discussed in 2004. The Board approved the request by consensus. Francis reported that well at the Valley Shop has been capped.
Mary Underwood, Treasurer met with the Board. Mary presented the year end accounting of taxes. Mary discussed the upcoming tax sale. She asked the Board for permission to advertise for an auctioneer. The Board gave approval by consensus.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise reported that the regularly scheduled meeting of the Planning Commission is tomorrow at 7:00 p.m. She discussed items on the agenda for the meeting.
Nate Prenger & Brett Mosiman, Wakarusa Music Group, Inc. (WMG) met with the Board regarding the Wakarusa Festival. Thirty three persons were present for the discussion. The meeting was moved to the courtroom to accommodate the number of persons attending. Brett Mosiman, WMG spoke regarding the permit. He indicated that the festival Is a three-day event and is a one-year request. The Board asked questions of the promoters and Mary & Jack Cronemeyer with regard to the cattle on the property as well as ownership of the land to be used for the festival. Nate stated that almost all of the 300 acres will be used for festival. David stated that he has the same concerns this year as last, infrastructure, sewage, water etc. The group stated that they would address those needs based on ticket sales. Medical care, security as well as law enforcement was discussed. Don stated that legally, it was found that the County will not be able to assess a 2% excise tax without special legislation. David asked if the group has any unpaid bills from last year. Brett said that they have disputed the bill from KS Wildlife and Parks with regard to damage assessments and a bill for law enforcement hours. The two bills total $55,000. David asked that the department heads ask their questions before public comment. Sheriff Jeff Herrig asked about attendance totals for each day. Brett responded that the total capacity is 20,000 but this year’s ticket sales totaled 10,000. Eileen Filbert, Health Department Administrator spoke with regard to sanitation concerns. Brett stated that all waste would be hauled off-site by local licensed vendors and that KDHE would be on-site monitoring the vendors for safe water practices. John Heston, Sanitarian spoke with regard to sanitation issues and dump sites for recreational vehicles. The event expects 300 recreational vehicles to camp. James Tweed, Ambulance Director asked what the contract included with Douglas County for service. Douglas County allowed two crews on a 24/7 basis on site with on-site treatment facilities if needed. Francis Hubbard, Road and Bridge discussed his concerns with road traffic and condition on 35th road coming into the event. He also expressed concern about the width of the road being able to handle emergency traffic as well as trucks hauling waste. Nate stated that they intend to designate an emergency transport route to handle the traffic and not allow attendees to use the route. Jay Alexander, Sarcoxie Fire District #4 spoke with regard to his concerns about the event. Terry Taylor, Economic Development Commission member spoke in support of the request. Jeanette Mercier, Lake Dabinawa spoke in favor of the request. Mary Cronemeyer spoke in favor the request. Thomas Johnson, Attorney representing Mr. & Mrs. Harold Reed and Leanea Wales spoke in opposition to the request. He presented a petition from residents opposing the request, signed by 376 Jefferson County residents. He reviewed his clients’ reasons for opposition to the request. Leanea Wales, local resident spoke in opposition to the request. She read an opposition letter from local resident Sam Campbell as he was not able to attend today’s meeting. She also spoke with regard to her personal concerns. The floor was closed for public comment. David moved that the issue be continued to next Monday to allow the Board to consult with department heads with regard to the impact of the event on the County. Francis seconded. All voted in favor of the motion.
The meeting reconvened in the Commission chambers at 12:10 p.m. Robert Lockwood, Sarcoxie Township Board met with the Commissioners. Robert expressed his concerns about the proposed festival. Jay Alexander, Sarcoxie Fire District #4 expressed his experience with traffic during a Rim Rock event with 3,000 cars coming and going.
Jeff Herrig, Sheriff met with the Board. David moved that the Board go into executive session to discuss matters of attorney client until 1:00 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 12:40 p.m. Present during the session were Jeff, Jan and the Board. The Board reconvened at 1:00 p.m. The chairman announced that no binding action was taken during executive session. Jeff asked for authority to purchase two vehicles under the GSA (Kansas Highway Patrol) contract.
David moved that the purchase of one Ford F150 for $19,112.23 and one Ford Explorer for $19,370.79. Francis seconded the motion. All voted in favor of the motion.
There being no further business to come before the Board they adjourned to meet again on November 3, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
November 3, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday November 3, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda M. Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Reports were heard from Department Heads with regard to the impact of the Wakarusa Festival on their workloads and budgets for planning, preparation and the event itself. Shared sick leave donations and requests were signed. Vouchers were reviewed and approved by the Counselor and the Board. Francis moved that the minutes of October 27, 2008 be approved as presented. Don seconded. All voted in favor of the motion.
Francis Hubbard, Road and Bridge met with the Board.
Service awards were signed for Kim Cottrell-Treasurer’s office for 5 years of service; Misty Pardini-Health Department for 10 years of service and Eloise Tichenor, Planning and Zoning Director for 15 years of service. Eloise was present to receive her award from the Board.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise presented the final plat for Cozadd Subdivision for consideration. The subdivision is located in the southwest quarter of Section 33, Township 9S, Range 17E. Don moved that the plat be approved as presented. Francis seconded. All voted in favor of the motion. The plat was signed. Eloise also discussed the Oskaloosa referral area for zoning cases. Judy Miller, Oskaloosa City Mayor was present for the discussion. Eloise asked for the Board’s approval an agreement amending the referral area. Francis moved that the agreement be approved as presented. Don seconded. All voted in favor of the motion. The agreement was signed.
A group of citizens were present for the decision on the Wakarusa Festival as well as several department heads and the festival promoters. The chairman offered an opportunity for anyone who has not previously spoke with regard to the event to speak. Judy Abel, local resident spoke with regard to incidents at previous events and her opposition to the event. Joyce Williams, property owner that adjoins Circle S Ranch spoke in opposition to the event. Duane Thiry, Sarcoxie Township Treasurer spoke in opposition to the event. The chairman closed the floor for public comment. The promoters were asked for any changes to their plan. Brett stated that the promoters are in negotiations with Kansas Department of Wildlife and Parks regarding their delinquent bill and disputed some of the claims of incidents at previous events. He stated that they did not expect there to be any major problems with traffic on Wellman Road. The Board discussed their views on the event. Don moved that the application for the event be denied. Francis seconded. All voted in favor of the motion.
Cindy Williams, David Key and Sherry Seifert, Meadowlark Extension District #7 staff met with the Board. David shared a newsletter going out to supporters in the near future and reviewed program accomplishments in the three years of the district. Cindy reviewed recent events in the district. Sherry reported on 4-H events and activities.
Eloise Tichenor, Planning & Zoning Director returned to the Board with other items for discussion. She reported that Dave Yearout will attend next week’s meeting to discuss the regulations. Setup and duties of the Planning Commission and the Board of Zoning Appeals were outlined in a flowchart provided by Eloise. According to KSA 12-759 the Board of Zoning Appeals hears cases where an applicant wishes to appeal the decision of an administrative official ( i.e. the decision of the Planning and Zoning Director)in the enforcement of zoning ordinance or resolution,. They are also authorized to grant variances and exceptions from the Zoning Regulations under certain requirements contained in the statutes. Don provided an example of an applicant that presents a case to the Planning Commission and the case is not recommended for approval and then the applicant decides to ask for a variance to the zoning regulations under the statutes for the Board of Zoning Appeals. The Board sees the fact that the applicant must ask for the variance from the same Commission members who did not recommend their request for approval as a conflict of interest. It is with such cases in mind that the Commissioners want to have the Board of Zoning Appeals consist of members not on the Planning Commission. Eloise also reported that the Planning Commission wants to withdraw their affirmative recommendation of the draft regulations due to the concerns of the County Commission regarding the lack of plan of disaster.
Francis moved that the Board adjourn. Don seconded. All voted in favor of the motion. The next regular meeting of the Board will be November 10, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman November 10, 2008
The Commissioners met as the Board of Canvassers at 7:30 a.m. on November 10, 2008. The results of the November 3, 2008 election were canvassed. Linda reported that the County had a 67% turnout for the election. Two hundred ninety two provisional ballots were considered and 193 were counted in accordance with the guidelines contained in the Kansas Election Standards. Precinct results were reviewed and verified as well as write in and review ballot tallies.
The Jefferson County Board of Commissioners convened in regular session on Monday November 10, 2008 at 9:30 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda M. Buttron, County Clerk and Jan Hayes, County Counselor.
Linda discussed upcoming travel to Wichita for the purpose of teaching a class for Wichita State University and for the Kansas Association of Counties (KAC) meeting next week. Jan discussed continuing education she will be attending at the KAC meeting next week.
Francis Hubbard, Road and Bridge met with the Board. Francis reported he will be attending the Kansas Association of Counties meeting next week in Wichita. Equipment purchases were discussed. The Board asked that he wait on the purchase of a pickup until it is needed.
Eileen Filbert, Health Department met with the Board. Eileen reported on department activities as well as the success of a preparedness exercise last Tuesday with the Vote and Vaccination Event at Delaware Precinct Polling Place. Eileen presented a petition from Rod Brown, Branded B to use Sewer District #11’s lagoon for sewage disposal. Jan will draft the legal documents necessary for the Commissioners to act on the petition request. Other issues were discussed. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:10 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:55 a.m. Present during the session were Jan, Eileen and the Board . The Board reconvened at 10:10 a.m. The chairman announced that no binding action was taken during executive session.
Eloise Tichenor, Planning and Zoning met with the Board. David Yearout, Planning Consultant for Yearout Associates, Inc. was present. Roger Wood, Tim Bailey and Paul Johnson, Planning Commission members were also present. David was present at the Commissioner’s request to discuss their requests for changes to the proposed regulations. With regard to the request of the Commissioners’ being able to grant emergency exceptions to the regulations, David discussed his experience as the On-Site Planner with zoning regulations and the Greensburg Kansas tornado. He stated that the process for moving applicants through the process of zoning regulations did not change in Greensburg but they did hold Planning Commission meetings once a week instead of once a month to expedite the process as much as possible. He stated that the only avenue to circumvent to process is to abolish the zoning regulations and the Planning Commission. He said that that Barton County is still dealing with the consequences of such an action after the Hoisington tornado. The Board discussed their views on being allowed through the regulations to make emergency exceptions. David also discussed the request that the Planning Commission and the Zoning Appeals Board be separate boards. The Board discussed their views on the issue. David discussed zoning regulations with regard to improvement districts. The Board discussed the road frontage and setback issues required in the regulations.
Susan Newell, 911 Director met with the Board. Susan discussed the renewal contract for Embarq for maintenance on the 911 system. The rates have increased significantly over the previous contract. The contract for maintenance on the CISCO system is also ready for renewal, however the rates have not increased for that contract. Susan reported that confirmation on the grant extension for aerial photography has been received. David moved that the Board go into executive session to discuss matters of non-elected personnel until 11:55 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:45 a.m. Present during the session were Jan, Susan and the Board. The Board reconvened at 11:55 a.m. The chairman announced that no binding action was taken during executive session.
Don moved that the minutes of November 3, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
Chris Schmeissner, GIT/IT Director met with the Board. Don moved that the Board go into executive session to discuss matters of courthouse security until 12:10 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:58 a.m. Present during the session were Chris, Jan, Linda to facilitate the discussion and the Board. The Board reconvened at 12:00 p.m. The chairman announced that no binding action was taken during executive session.
There will be no Commission meeting next week due to the annual conference of the Kansas Association of Counties. Francis moved that the Board adjourn to meet again in regular session on Monday November 24, 2008. Don seconded. All voted in favor of the motion.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
November 24, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday November 24, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda M. Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Tax change orders were signed. Francis moved that the minutes of November 10, 2008 be approved as presented. Don seconded. All voted in favor of the motion.
Donna Shimmin and Karen Weishaar, representing the Employee Committee, asked the Board for the day after Christmas (December 26) as a holiday for County employees as the Governor has allowed the day as a holiday for state employees. Don moved that the December 26, 2008 be allowed as a holiday in recognition of the Commissioners’ intent to adopt the State Judicial Holiday Calendar in the minutes of October 29, 2007. David seconded. David voted in favor. Don voted in favor. Francis voted against.
Don moved that the Board approve a revision to the Vacation Benefit Policy (#303) allowing bi-weekly accrual of vacation leave, including suspending the carryover & maximum accrual provisions of the policy for one year to allow for implementation. Francis seconded. All voted in favor of the motion. (The Employee Committee recommended the change on September 15, 2008.)
Linda discussed the need for a decision on participation in the Kansas Police and Fire Retirement System (KP & F) before December 1, 2008. The decision would be for the future participation in the program without the buyback as the voters defeated the sales tax question regarding the buyback. The Board discussed their views on the program. James Tweed, Ambulance Director and Jeff Herrig, Sheriff were present to answer questions. Francis moved that the Board decline participation in the program for this year. Don seconded. All voted in favor of the motion.
Jeff Herrig, Sheriff asked the Board to approve a change in the cost of purchasing vehicles. Don moved that they pay an additional $258 in cost to allow for the change in purchase from a truck and an Explorer to two Explorers. Francis seconded. All voted in favor of the motion.
Joyce Volmut, 2604 Knoll Court, was present to discuss the County’s help with maintaining a stretch of road into Henderson Knoll subdivision. Francis Hubbard was also present to discuss the issue. The Board discussed whether or not the assistance would be for one time or that part of the road would be taken into the County maintenance system. Don moved that as long as the property owners in the subdivision pay for the materials and all costs associated with improving the road not including the labor or equipment use cost the County would then provide labor and equipment to maintain approximately 100’ from 27th street into the subdivision with the residents providing and paying for tubes, materials, rock and whatever other materials are needed (each time maintenance is needed) and from here forward the County at our convenience will maintain the road, (residents to maintain a credit account with a quarry of the County’s choice .) David voted in favor. Francis voted against. Jan will draft a letter regarding the agreement.
Francis Hubbard, Road and Bridge met with the Board. He reported that 450 ton of salt was received by the County last week. Other road issues were discussed.
Kathy Wagner, Appraiser met with the Board to give her monthly update. Kathy discussed new law regarding exempting “other” personal property whose purchase price is less than $750. Other appraisal issues were discussed.
Francis moved that David be authorized to sign the 2009 audit contract with Lowenthal, Singleton, Webb & Wilson for $13,315. Don seconded. All voted in favor of the motion. Don moved that David be authorized to sign a FY2008 KDOC Unexpended Funds Request for Shawnee County Community Corrections program. Francis seconded. All voted in favor of the motion.
Susan Newell, 911 Director met with the Board. Susan discussed grant awards for the department. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:35 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:25 a.m. Present during the session were Jan, Susan and the Board. The Board reconvened at 10:35 a.m. The chairman announced that no binding action was taken during executive session.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise presented a request for modification to CU1997/5 by Jack Cozadd for the use of restoration and sale of used vehicles on land described as approximately 13 acres in the SW1/4 33-9-17. Don moved that the conditional use permit be approved as presented. Francis seconded. All voted in favor of the motion. Eloise discussed work on the update of Federal Flood Insurance Rate Maps. Darrell Hammond’s appointment to the Planning Commission expires November 30, 2008. He has indicated that he is willing to continue serving on the Commission. The Board took no action on the appointment.
Doug Schmitt, Emergency Management Director met with the Board. He asked for permission to serve on the Kansas Incident Management Team. Don moved that he be given permission to serve. Francis seconded. All voted in favor of the motion. He also discussed radio towers. The Emergency Operations Plan, specifically ESF #8 (public health portion of the plan) was discussed. James Tweed, Ambulance Director was also present to ask the Board to sign a letter to Pottawatomie County Commissioners (Pottawatomie County is the county administering the District Coroner program) asking that Dr. Erik K. Mitchell, M.D., Shawnee/ Douglas County Coroner be appointed as an Deputy coroner for Jefferson County. Dr. Mitchell in turn would then deputize those Jefferson County paramedics that have been trained in Coroner Scene Investigation as Deputy Coroners. Don moved that the letter be signed. Francis seconded. All voted in favor of the motion. The letter was signed by the Board.
Eileen asked that the Board sign conditions of participation (CoP’s) In-service for Hospice. The Inservice explained the document and the “CoP” was signed. Eileen presented a map illustrating the repairs made to Hilldale South Sewer #11 in 2008 and repairs proposed in 2009.
Delia Heston, Register of Deeds met with the Board. Delia discussed purchasing a new software program for the office. The program would replace the current software that the office uses to manage receipts, filing fees and records management. Fidlar Technologies offers the software for $47,418 for the first year and $13,418 annually thereafter. The purchase would be paid for from the Register of Deed Technology Fund. The Board asked that Jan review the contract.
Sue Gilgenbach, Federal Communications Commission met with the Board regarding the change to digital television in February 17, 2009. They would like to ensure that the elderly population is aware of the change that will occur. She has visited with the Jefferson County Service Organization and the Health Department to see how best to serve that goal. She asked that the Board give her contacts to spread the word through the community.
David moved that the Board go into executive session to discuss matters of non- elected personnel for the purposes of preparing an annual evaluation until 12:35 p.m. Don seconded. All voted in favor of the motion. The Board adjourned at 12:05 p.m. Present during the session were Linda and the Board. The Board reconvened at 12:22 p.m. The chairman announced that no binding action was taken during executive session.
The Board signed a letter of understanding for Joyce Volmut regarding the road improvement in Henderson Knoll Subdivision.
The Board adjourned to meet again in regular session on December 1, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
December 1, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday December 1, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda M. Buttron, County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed.
Linda discussed amending the minutes from November 24 to clarify the Board’s intent with regard to the maintenance of part of Knoll Court Drive. Don moved that the minutes be amended to clarify the County’s intent with regard to the maintenance of the stretch of road. (The minutes to read: “Don moved that as long as the property owners in the subdivision pay for the materials and all costs associated with improving the road not including the labor or equipment , the County would then provide labor and equipment to maintain approximately 100’ from 27th street into the subdivision with the residents providing and paying for tubes, materials, rock and whatever other materials are needed (each time maintenance is needed) and from here forward the County at our convenience will maintain the road, (residents to maintain a credit account with a quarry of the County’s choice.)” Francis seconded. All voted in favor of the motion. Don moved that the minutes of November 24, 2008 be approved with the amendment stated above. Francis seconded. All voted in favor of the motion.
The contract with Vision Care Direct was discussed. Don moved that David be authorized to sign the contract upon approval as to form by Counsel. Francis seconded. All voted in favor of the motion.
David stated that the Board intends to fill the Road and Bridge Superintendent position two weeks from today and will be narrowing the list of applicants for interviews next week.
Francis Hubbard, Road and Bridge met with the Board. The Board signed a utility easement. Francis asked for permission to buy a trailer for single axle tractor purchased recently. Francis Grollmes moved that the purchase be approved. Don seconded. All voted in favor of the motion. Francis asked for improvements at the Valley Shop building. He would like to see spray on insulation or some other method to improve the heating bill at the building. David authorized Francis to get bids for such improvement. Don seconded. All voted in favor of the motion. The Board discussed road issues in their areas. David moved that the Board go into executive session to discuss matters of non-elected personnel until 9:40 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:30 a.m. Present during the session were Francis and the Board. The Board reconvened at 9:40 a.m. The chairman announced that no binding action was taken during executive session.
Russ Brown spokesman for the 4-H Fair Improvement Committee met with the Board. Other committee members were also present as well as David Hallauer, Extension Agent. Improvements for the facilities were discussed. Electrical improvements and drainage issues are necessary to prevent further problems for the fairgrounds. Other maintenance needs were reviewed. The group is asking for help with repairs of the Fair Board, County Commissioners, 4- H Clubs and other civic organizations. Labor will be donated by Committee members and other volunteers. The group asked for $5,000 to cover the expense of electrical equipment necessary to correct an immediate issue with the electric system. They also asked for rock and used tubes to help with the drainage issue. Don moved that the Board give $6,800 to the Jefferson County 4-H Foundation for Fairground Improvements, (FGIC) to be used for the electrical repair. Francis seconded. All voted in favor of the motion.
Mark Richards, Auxiliary Services Director met with the Board. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:25 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:16 a.m. Present during the session were Jan, Mark, Linda as a necessary party to the discussion and the Board. The Board reconvened at 10:25 a.m. The chairman announced that no binding action was taken during executive session. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:40 a.m. to continue the discussion. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:26 a.m. Present during the session were Jan, Mark, Linda as a necessary party to the discussion and the Board. The Board reconvened at 10:40 a.m. The chairman announced that no binding action was taken during executive session.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise presented plats for the Board’s consideration. A plat for Rock Creek Ridge Subdivision located in the E1/2 of the NE ¼ and 12 acres in the West Half of the Northeast Quarter of Section 21, Township 9S, Range 17 was presented. Don moved that the plat be approved as presented. Francis seconded. All voted in favor of the motion. A plat for Tootle Subdivision located on approximately .7 acres in the Southwest Quarter of Section 29, Township 7S, Range 19 was presented. Francis moved that the plat be approved with a rule exception as noted on the plat. Don seconded. All voted in favor of the motion. A plat for Schonherr Subdivision located on 5 acres in the NW Corner of the SE Quarter of Section 20, Township 10S, Range 20E was presented. Don moved that the plat be approved as presented. Francis seconded. All voted in favor of the motion. Eloise asked the Board to sign the conditional use permit approved at last week’s meeting, (CU1997/5). The permit was signed.
Jerry Clarke, Meriden met with the Board to discuss the special assessments placed on the property in Hilldale South Sewer District #11 as well as the condition of the roads in the subdivision. The special assessment is now $125 per lot. Jerry stated that the assessment was affordable at $40 per lot, but not at $125 per lot. The Board will review the issue with Eileen Filbert next week. Jerry discussed drainage on 74th street onto Hillcrest Drive. The Board stated they will try to get a decision on the road next week.
Delia Heston, Register of Deeds met with the Board. A decision on the purchase will be delayed to add some legal wording to the contract.
The Board adjourned to meet in regular session on Monday December 8, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
December 8, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday December 8, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds and Linda M. Buttron, County Clerk. Jan Hayes, County Counselor was absent attending continuing education.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. (The Counselor’s review and approval occurred Friday December 5.) Tax change orders were signed. A travel request was signed for Eileen Filbert. A notice to the Union Township Board for a 2009 cereal malt beverage license for Cook’s Tire and Bait was signed. David moved that the minutes of December 8, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
Delia Heston, Register of Deeds was present for a decision on the purchase of the recording software from Fidlar Technologies. Don moved that the purchase be approved pending final counselor approval. Francis seconded. All voted in favor of the motion. Delia reported that year-to-date revenue has reached.
Linda discussed republishing the county budget. Three funds meet the requirements to be eligible for republish, Road and Bridge, Health and Ambulance. Don moved that the budget be republished for the three funds with a hearing to be held on December 29, 2008. Francis seconded. All voted in favor of the motion. Linda also discussed the cell phone issue. At last week’s meeting the Board requested the total for providing a stipend to County employees for cell phones. Linda reported the cost of a $25 stipend would total approximately $17,000. The percentage of personal use of the phones was discussed. Linda reported that the City of Salina offers a choice to employees, 1)a city issued phone with no personal use allowed or 2)a $25 stipend to purchase their own phone. The Board asked that Linda should send the choice option out to the Department Heads for review. Resolutions for the elected and appointed officials’ salaries for 2009 were presented. Don moved that Resolution 2008-32 allowing the 2009 salaries of appointed officials be approved as presented. Francis seconded. All voted in favor of the motion. Don moved Resolution 2008-33 allowing the salaries of elected officials for 2009. Francis seconded. All voted in favor of the motion.
Francis Hubbard, Road and Bridge met with the Board. Francis discussed road work. He reported he has looked at the hill near the Ann Cobb property on 54th and will continue to look into a resolution of the problem. Francis asked for a change in range to a job description for the part time office position in the office. He asked that the job description and position be moved from a Range 11 to a Range 12. David moved that the change be approved as presented. Francis seconded. All voted in favor of the motion.
Eileen Filbert, Health Department met with the Board. Eileen reported that the grant from the Sisters of Charity, for the primary health care clinic at Lakeside Village, was approved. Eileen provided the Board with updated information on the Hilldale South Sewer District #11 maintenance and upgrades. No change was made to the 2008 assessment, but Eileen will research whether or not a break could be given on the unimproved lots in 2009. Eileen asked for permission to explore access to broadband services in the rural areas of the County through the Federal Communications Commission representatives that were at the Commission meeting last week. No opposition was heard from the Board. She also discussed difficulty the maintenance of the sewer system in Lakeshore Estates. The operator in training and has not submitted the required reports since July 2008. She presented pictures of a recent inspection to the sewer collection system showing some safety concerns and evidence of by-passes at some of the lift stations. She discussed assessing a fine of $400 per week until the violations are corrected and the reports filed. She recommended that the money from the fine be used to pay a certified operator to correct the deficiencies. The Board asked that Eileen review her request with Jan Hayes before taking any action. They also asked that she meet with the Sewer District Board to discuss the problem.
Mary Underwood, County Treasurer met with the Board. Mary asked for approval on investment bid awards. The chairman signed the awards. Mary reported that the savings on using Postal Presort to mail tax statements was $3,100 for the County. Mary discussed the sale of the Meriden Car Wash. No bids were received from the published sale.
Cindy Williams, David Hallauer and Sherry Seifert, Meadowlark Extension District #7 met with the Board to give their monthly update. David reported that three agricultural meetings are planned for this winter. Sherry reported that a county wide crafts project will be held on March 28, 2009. The 4-H Ambassadors program was discussed. Cindy discussed the Jefferson County 4-H Foundation. Cindy reported that the poultry judging team placed 8th in a national contest.
Norm Bowers, Economic Lifelines met with the Board to discuss an opportunity for input into the state transportation plan with regard to road improvements in Jefferson County. Norm offered to draft a resolution for the Board’s consideration outlining improvements they would like to see to State highways in the County.
David moved that the Board go into executive session to discuss matters of non- elected personnel until 11:30 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:03 a.m. Present during the session was the Board. The Board reconvened at 11:30 a.m. The chairman announced that no binding action was taken during executive session.
There being no further business to come before the Board they adjourned to meet in regular session on Monday December 15, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
December 15, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday, December 15, 2008. Present were David Christy, Chairman, Francis Grollmes, Vice-Chairman, Don Edmonds, member, Linda Buttron County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Tax change orders were signed. Vouchers were reviewed and approved by the Counselor and the Board. A beer license was signed for Cook’s Tire and Bait. Notices to township boards for beer licenses were signed. Don moved that the minutes of December 8, 2008 be approved as presented. Francis seconded. All voted in favor of the motion.
Linda discussed a program offered by K-State Extension for a Facility Conservation Improvement Program. She also discussed holding a hearing for miscellaneous sewer districts along with the County amended budget hearing on the 29th. She asked the Board for approval to modify the wording on the Employee Handbook Sick Leave policy (#307) to clarify when the accrual of leave begins, (makes the wording in the policy match the wording in the vacation benefits policy with regard to the accrual of the leave). David moved that the change be approved for Policy # 307-Sick Leave Benefits as presented. Francis seconded. All voted in favor of the motion. Resolution 2008-34 establishing priorities for improvement on Jefferson County roads by the Kansas Department of Transportation was presented for consideration, (as was discussed at last week’s meeting). Don moved that Resolution 2008-34 be approved as presented. Francis seconded. All voted in favor of the motion.
Francis Hubbard, Road and Bridge met with the Board. Francis discussed preparation for the snow predicted this week. He reported he has asked for bids from two vendors on spraying insulation on the walls of the shop in Valley Falls. The Board signed utility easements.
Dale Heston, Oskaloosa met with the Board. Dale shared pictures of his property and thanked the Board for working with him to allow the improvement of the property.
David asked that Linda call the Board of Fire District #11 and set up a meeting for next Monday. He stated that if the Fire Board does not attend the Commissioners will take action to dissolve the Fire Board and take over operations of the district. The Commissioners stated by consensus that by not meeting with the Commissioners, the Fire Board is not acting in the best interests of the citizens of Jefferson County and putting the County in legal jeopardy.
Susan Newell, 911 Director met with the Board. Susan reported that the communications system was down this morning, but operations continued and the systems are back up and running. Susan will be purchasing backup radios and installing other hardware to assist with systems outages in the future. Susan discussed how the staff handled an unusual crisis situation (dispatch call) this weekend. She would like to have some training brought in for the dispatchers to prepare for such calls in the future. The Board asked for cost information before approval of the request.
Eloise Tichenor, Planning and Zoning presented a case for consideration to of the Board. Conditional Use Permit CU2008/7 by Topeka Cellular Telephone Co., Inc (dba Verizon Wireless) for use as a Wireless Communication Tower on land described as: a 100 ft x 100 ft lease area and a 20 ft wide access/utility easement, situated in the E1/2 of the NE1/4 of the SE1/4 of Section 26, Township 8, Range 19E was presented for consideration. Caroline Boyd, Telecom was present for the discussion. She answered questions from the Board. David moved that the request be approved with the following conditions: 1) Build the tower to the maximum height of 180’. 2) Require a performance bond to ensure completion of construction as well as removal after 18 months of non-use and that the bond be issued in the name of the County in an amount equal to the construction cost of the tower. 3) Require that service be provided for up to three providers (including Verizon) at the prevailing rate. 4) Provide space on the tower for Jefferson County Emergency Services free of charge. 5) Provide KDOT documentation that any required access improvements have been completed before the building permit for the tower can be issued. Francis seconded. All voted in favor of the motion.
Chris Schmeissner, GIS/IT Director met with the Board. Chris asked for an executive session to discuss matters of acquisition of real property. David moved that the Board go into executive session to discuss matters of acquisition of real property until 10:45 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:15 a.m. Present during the session were Chris, Jan, Linda and Mark Richards as necessary parties to the discussion and the Board. The Board reconvened at 10:45 a.m. The chairman announced that no binding action was taken during executive session.
Eileen Filbert, Health Department met with the Board. Eileen shared letters received from Vic Montgomery, Kansas Department of Health and Environment with regard to problems with the Lakeshore Estates Sewer District #6. John Heston, Sanitarian, Pat Barnes and Gayla Pettit, Sewer District #6 Board members and Bev Koerner, Lakeshore Estates Improvement District Board were present for the discussion. Eileen asked that the Board consider contracting with Todd Hurd to be the certified wastewater operator for the sewer district. Gayla discussed the sewer district board’s efforts and concerns with maintenance of the sewer system. Pat & Gayla stated they would like to have an operator in training but had no objection to contracting with Todd Hurd depending on the cost. Bev Koerner spoke regarding the issue. The Board agreed by consensus that the Health Department agency meet at least once a year with all sewer districts in the County to keep the lines of communication open. Don moved that Eileen be authorized to contract with Todd Hurd upon Counselor’s review. Francis seconded. All voted in favor of the motion.
Bev Koerner, Lakeshore Estates Improvement District met with the Board. Bev asked about the mechanism for placing or removing members of the sewer district board. The Board asked Jan to research the issue and return the information to the Board. Gayla stated that the sewer/water districts held elections two years ago and decided at that time to hold elections every three years. The Boards currently meet the first Tuesday of every quarter.
Mark Richards, Auxiliary Services Director met with the Board. Mark asked for an executive session to discuss matters of non-elected personnel. David moved that the Board go into executive session to discuss matters of non-elected personnel until 12:00 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:37 a.m. Present during the session were Mark, Jan, Linda as a necessary parties to the discussion and the Board. The Board reconvened at 12:00 p.m. The chairman announced that no binding action was taken during executive session.
The Board recessed for lunch at 12:00 p.m. The Board reconvened at 1:00 p.m. to conduct interviews for the Road and Bridge Superintendent’s position. Three interviews were held.
David moved that the Board go into executive session to discuss matters of non- elected personnel until 2:00 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 1:03 p.m. Present during the session were the interviewee and the Board. The Board reconvened at 2:00 p.m. The chairman announced that no binding action was taken during executive session.
David moved that the Board go into executive session to discuss matters of non- elected personnel until 3:00 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 2:01 p.m. Present during the session were the interviewee and the Board. The Board reconvened at 3:00 p.m. The chairman announced that no binding action was taken during executive session.
David moved that the Board go into executive session to discuss matters of non- elected personnel until 4:00 p.m. Don seconded. All voted in favor of the motion. The Board adjourned at 3:02 a.m. Present during the session were the interviewee. The Board reconvened at 4:00 p.m. The chairman announced that no binding action was taken during executive session.
At 4: 10 p.m., the Board adjourned to meet in regular session on December 22, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
December 22, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday, December 22, 2008. Present were David Christy, Chairman, Francis Grollmes, Vice-Chairman, Don Edmonds, member, Linda Buttron County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Don moved that the mutual aid agreement with the City of Winchester be signed. Francis seconded. All voted in favor of the motion. Don moved that the minutes of December 15, 2008 be approved as presented. Francis seconded. All voted in favor of the motion. Tax change orders were signed. Beer licenses were signed as well as notices to township boards for beer licenses.
Linda reported that after discussion, the Department Heads recommendation for the cell phone issue was to give employees who need to carry cell phones two options. 1) Receive a stipend for the purchase of their own phone and plan or 2) Receive a county issued cell phone with an agreement there will be no personal use of the phone, (as was discussed at the December 8, 2008 Commission meeting). The Board asked that Linda and Jan draft the wording for a policy to be adopted by the Board.
Francis Hubbard, Road and Bridge met with the Board. Road issues were discussed.
Kathy Wagner, Appraiser met with the Board. Kathy discussed payment under protest applications and the mailing of personal property assessment forms. Valuing real estate for 2009 is underway and 2009 values will be mailed March 1.
Donna Shimmin, Planning & Zoning was present to receive a service award for 5 years of service to Jefferson County. Chris Weishaar, County Attorney’s office was present to receive a service award for 10 years of service to Jefferson County.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise asked the Board to sign the conditional use permit (CU2008/7) approved at last week’s meeting. The Board signed the permit. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:00 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:48 a.m. Present during the session were Eloise, Jan and the Board. The Board reconvened at 10:00 a.m. The chairman announced that no binding action was taken during executive session.
Mark Richards, Auxiliary Services Director met with the Board. David moved that the Board go into executive session to discuss matters of non-elected personnel until 10:40 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:26 a.m. Present during the session were Mark, Jan and the Board. The Board reconvened at 10:35 a.m. The chairman announced that no binding action was taken during executive session. Don moved that Mark be authorized to pay a terminated employee through the end of the year. Francis seconded. All voted in favor of the motion.
Gary Satter, Glacial Hills RC & D met with the Board to update them on 2008 activities. Gary asked for the annual support of $1,000 for 2008. A voucher will be presented next week for the annual support.
Jefferson County Fire District #11 Board members met with the Commission as requested last week. Those present from Fire District #11 were Ted Montgomery, John Gordon, Bill Klenklen, Rick Johnson, Attorney and Charles “Butch” Wynkoop. Rick spoke representing the Fire District. Rick stated that the Fire District has retained Ryan Stark of Page, Wolfberg, and Wirth. (This firm specializes in EMS law.) Ryan asked that the fire district present an ALS-BLS Joint Prehospital Services Agreement to the Commissioners for consideration. The agreement was presented for consideration. David stated that the Commissioners would give the agreement presented due consideration after legal review. Susan Newell, 911 Director and James Tweed, Ambulance Services Director were present for the discussion. David stated his views and opinions on the issue.
David moved that the Board go into executive session to discuss matters of non- elected personnel until 11:25 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:16 a.m. Present during the session were Jan and the Board. The Board reconvened at 11:26 a.m. The chairman announced that no binding action was taken during executive session. David stated that the person selected for Road and Bridge Superintendent will be announced next Monday.
Mike Hayes, County Attorney met with the Board. Mike discussed legal issues.
There being no further business to come before the Board they adjourned to meet in regular session on December 29, 2008.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman
December 29, 2008
The Jefferson County Board of Commissioners convened in regular session on Monday, December 29, 2008. Present were David Christy, Chairman, Francis Grollmes, Vice-Chairman, Don Edmonds, member, Linda Buttron County Clerk and Jan Hayes, County Counselor.
The Pledge of Allegiance was recited.
Vouchers were reviewed and approved by the Counselor and the Board. Don moved that Resolution 2008-35 & 2008-36 establishing the authority to transfer remaining 2008 funds to Equipment Reserve and Special Road and Bridge Machinery funds at the appropriate time be adopted as presented. Francis seconded. All voted in favor of the motion. Don moved that the minutes of December 22, 2008 be approved as presented. Francis seconded. All voted in favor of the motion. Francis moved that Susan Voelker be appointed to the Fair Board to replace John Lorenzo. Don seconded. All voted in favor of the motion. The Board signed beer licenses for 2009 and a notice to the township board for a beer license.
Chris Schmeissner, GIS/IT Director, Mary Underwood, Treasurer and Linda met with the Board to discuss the purchase of a new tax administration program. The package is being offered by the County’s software vendor, (Manatron/Infinitec). They have made a one-time offer to Jefferson County to purchase the new program at approximately half the regular cost in exchange for being the first installation in a smaller county, (estimated at $42,500 software cost, $38,500 installation, conversion and migration and $12,750 first year maintenance to be adjusted by the amount of pre-paid maintenance on current tax system). Don moved that the County proceed to contract with Manatron/Infinitec for the new tax administration package. Francis seconded. All voted in favor of the motion.
Francis Hubbard, Road and Bridge met with the Board. Francis reported on work done during the Christmas weekend treating roads after icing on Saturday. Francis discussed a bridge west of Perry. Francis Grollmes moved that the County restrict traffic to one-lane across bridge #OS34 located 3/10 mile north and 7/10 of a mile west of Perry. Don seconded. All voted in favor of the motion. David moved that the Board go into executive session to discuss matters of non- elected until 9:30 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:18 a.m. Present during the session were Jan, Francis (as necessary parties to the discussion) and the Board. The Board reconvened at 9:30 a.m. The chairman announced that no binding action was taken during executive session.
Chris Schmeissner, Mark Richards, Auxiliary Services Director and Doug Schmitt, Emergency Management Director met with the Board. David moved that the Board go into executive session to discuss matters of real estate acquisition until 10:00 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 9:33 a.m. Present during the session were Chris, Mark, Doug, Linda, (as necessary parties to the discussion) Jan and the Board. The Board reconvened at 9:45 a.m. The chairman announced that no binding action was taken during executive session.
Mark asked the Board to sign the State of Kansas Contract Labor Rates for 2009 for work done by the auxiliary services department. The contract was signed.
Susan Newell, 911 Director met with the Board. Susan discussed a system failure over the Christmas holiday. Operations continued normally and the vendor responded promptly to fix the problem. David moved that the Board go into executive session to discuss matters of attorney client privilege until 10:00 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 9:52 a.m. Present during the session were Susan, Jan, Mike Hayes (as necessary parties to the discussion) and the Board. The Board reconvened at 10:00 a.m. The chairman announced that no binding action was taken during executive session. Don moved that the Board go into executive session to discuss matters of non-elected personnel until 10:20 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:03 a.m. Present during the session were Susan, Mike, Jan (as necessary parties to the discussion) and the Board. The Board reconvened at 10:20 a.m. The chairman announced that no binding action was taken during executive session.
Eloise Tichenor, Planning & Zoning met with the Board. Eloise asked the Board to approve a plat of subdivision for Redd’s Spread Addition located on approximately 18 acres in the SW1/4 of the NE ¼ of Section 14, Township 11S, Range 19E. Don moved to approve the plat with the rule exception as noted on the plat. Francis seconded. All voted in favor of the motion.
David moved that the Board go into executive session to discuss matters non- elected personnel until 10:30 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:23 a.m. Present during the session were Eloise, Jan (as necessary parties to the discussion) and the Board. The Board reconvened at 10:25 a.m. The chairman announced that no binding action was taken during executive session. The Board asked Eloise to return to the Board with a written example of the way that the road frontage is calculated when determining if the frontage meets the requirements in the regulations.
At 10:30 a.m. the Chairman opened the budget hearing for amendments to the 2008 budget for Road and Bridge, Health and Ambulance budgets. The chairman asked for public comment. No comment or question was heard. Francis moved that the amended budget be adopted as presented. Don seconded. All voted in favor of the motion. The chairman then opened the floor for comment on adoption of 2009 budgets for miscellaneous sewer districts (Indian Ridge Sewer #2, Hilldale Sewer #3, Three Hills Sewer #10, Hilldale South Sewer #11 and Westshore Sewer #12). No comment was heard. Don moved that the miscellaneous sewer district budgets be approved as presented. Francis seconded. All voted in favor of the motion.
Chris asked for an executive session to update the Board. David moved that the Board go into executive session to discuss matters of real estate acquisition until 10:25 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 10:35 a.m. Present during the session were Jan, Linda, Chris (as necessary parties to the transaction). The Board reconvened at 10:32 a.m. The chairman announced that no binding action was taken during executive session.
The Commissioners discussed employee handbook policies that had been previously presented to the Board for consideration. Don moved that Policy #891 regarding the Change of Status and Pay Increase/Decrease be adopted. Francis seconded. All voted in favor of the motion. Don moved that Policy #517- Use of Internet, County Network and Electronic Communications Systems be adopted. Francis seconded. All voted in favor of the motion. Don moved that Policy #512 be amended to include approval of Commissioners for travel. Francis seconded. All voted in favor of the motion. Don moved that Policy #889-Employee Identification Badge Policy be approved. Francis seconded. All voted in favor of the motion. Don moved that Policy #884-Cell Phone Policy be approved. Francis seconded. All voted in favor of the motion.
The contract between the Commissioners and Hayes and Hayes for County Counselor’s services was discussed. Don moved that a contract be signed with Hayes and Hayes for County Counselor services with a stipulation added by David that County Counselor must attend the following meetings; County Commission meetings, Department Head meetings, Planning & Zoning Commission meetings and Planning and Zoning Appeals Board meetings with the allowance for unavoidable scheduling conflicts. Francis seconded. All voted in favor of the motion. The contract was signed by the Board and the Hayes’. The contract will be effective January 1, 2009 for a year at a time up to four years with a termination clause at any time after December of each year.
Changes to the planning and zoning and subdivision regulations were discussed. The changes specifically address changing the membership of the Zoning Appeals Board and linking the lots split provisions in the subdivision regulations to the zoning regulations as well as road frontage requirements for the issuance of a building permit.
David moved that the Board go into executive session to discuss matters of real estate acquisition until 11:35 a.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 11:30 a.m. Those present were Jan, Linda (as necessary parties to the discussion) and the Board. The Board reconvened at 11:35 a.m. The chairman announced that no binding action was taken during executive session.
David announced that an emergency meeting of the Board will be held on January 9, 2009 to hold a public hearing on the zoning regulation changes and any other general cleanup issues that need to be addressed.
Don moved that the position of Road and Bridge Superintendent be awarded to Francis Hubbard at an annual salary of $57,000. Francis seconded. All voted in favor of the motion.
David moved that Employee Handbook Policy #393 regarding longevity pay be amended to state that a separate check be issued for longevity pay in 2009, (instead of including their longevity pay on their regular check). At the end of 2009, the practice of two checks will be reviewed as to cost and benefit and the Commissioners will decide whether or not to continue the practice of issuing two separate checks. Don seconded. All voted in favor of the motion.
Mike Hayes, County Attorney met with the Board. Mike discussed the proposed agreement with Fire District #11. No decision was made.
David discussed an offer for the purchase of commercial property at 503 Delaware St. in Oskaloosa. The property would house the IT and GIS offices with storage in the basement of the acquisition. That would allow Emergency Management to occupy the basement of the old jail freeing up the old ambulance barn for storage as well as two offices in the basement of the courthouse. The County will gain 2600’ of storage by acquiring the property. The Board stated that the purchase will alleviate the storage problems the County is currently experiencing and address office space needs as well. David moved that the County offer a contract for the purchase of property described as Lot Eight (8) and the South Eighteen Feet (S18’) of Lot Nine (9) in Block Nine (9) in the Original City of Oskaloosa, Jefferson County, Kansas, according to the recorded plat thereof in the amount of $85,000. Don seconded. All voted in favor of the motion.
Eloise returned to the Board with a written example of how road frontage is figured when determining if sufficient frontage exists to grant a building permit when property is subdivided. She worked through the example with the Board. The Board discussed their views on the issue.
David moved that the Board go into executive session to discuss matters of attorney client privilege until 1:05 p.m. Francis seconded. All voted in favor of the motion. The Board adjourned at 12:40 p.m. Present during the session were Mike, Jan and the Board. The Board reconvened at 1:05 p.m. The chairman announced that no binding action was taken during executive session.
There being no further business to come before the Board they adjourned to meet in regular session on January 5, 2009.
ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman