January 7, 2008 The Jefferson County Board of Commissioners convened in regular session on Monday January 7, 2008 at 9:00 a.m. Present were David Christy, Francis Grollmes, Don Edmonds, Linda Buttron-County Clerk and Jan Hayes, County Counselor. The Pledge of Allegiance was recited. Reorganization of the Board was done. Don moved that the Oskaloosa Independent be designated as the official newspaper. Francis seconded. All voted in favor of the motion. Don moved that the following banks be designated as official depositories as per K.S.A. 9-1401: The State Bank of Oskaloosa, Kendall State Bank, Bank of McLouth, Denison State Bank, Mutual Savings Association, First State Bank and Trust, Municipal Investment Pool. Francis seconded. All voted in favor of the motion. Francis moved that the courthouse hours stay the same. Don seconded. All voted in favor of the motion. Don moved that David Christy serve as chairman of the Board. Francis seconded. All voted in favor. David moved that Francis serve as Vice-Chairman. Don seconded. All voted in favor of the motion. Vouchers were reviewed and approved by the Counselor and the Board. Tax change orders were signed. A notice to the township board for cereal malt beverage license was signed. Francis moved that the minutes of December 31, 2007 be approved as presented. Don seconded. All voted in favor of the motion. Chris Schmeissner, GIS/IT Director met with the Board. Chris discussed funding provided by Road and Bridge for aerial photography, ($5750). He had been asked in a previous meeting to ask for the funding. He discussed the benefits of flying new aerial photography now instead of later. David moved that the issue be tabled one more week to determine whether or not the grant for 911 will be lost due to not doing the project. Don seconded. All voted in favor of the motion. Francis moved that the Board go into executive session to discuss matters of non-elected personnel until 9:20 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 9:15 a.m. Present during the session were Chris, Jan and the Board. The Board reconvened at 9:20 a.m. The chairman announced that no binding action was taken during executive session. Mary Underwood, Treasurer met with the Board. Mary reported on the investment earnings for 2007, ($661,946.00). Mary asked for permission to spend two nights in Topeka for a legislative and certification class for the Treasurer’s Association. The Board approved the request by consensus. David moved that the Board go into executive session to discuss matters of attorney client privilege until 9:30 a.m. Don seconded. All voted in favor of the motion. The Board adjourned at 9:22 a.m. Present during the session were Jan, Mary and the Board. The Board reconvened at 9:30 a.m. The chairman announced that no binding action was taken during executive session. Mark Richards, Auxiliary Services Director met with the Board. Mark asked about the storage building project. The Board indicated that the proposals have been given to Jan for review. The Board signed purchase card applications. Mark reported that the key fob system installation for the Courthouse is almost done. He will be testing the system this week and will return to the Board next week to find out what access the Board wants to set up for employees and the public. Don asked that Mark bring the results of the oil samples when he meets with the Board next month. Jan discussed legal issues with the Board. Jan asked for permission to attend a continuing education on disaster planning for attorneys sponsored by the Kansas Bar Association. David moved that the request be approved. Don seconded. All voted in favor of the motion. The Kansas Police and Fireman’s Retirement proposal was discussed. Eloise Tichenor, Planning & Zoning met with the Board. Eloise discussed statistics for the year. The department issued 74 building permits in 2007 with an average construction cost of $140,559.18. There were 78 permits issued in 2006 with an average construction cost of $135,493.59. Eloise invited the Board to attend the next Planning Commission meeting on January 22nd at 1:30 p.m. Eloise asked the Board for questions about the revisions of the zoning regulations. She offered to meet with the Board anytime to discuss questions. The format of public meetings for the zoning revisions was discussed. Mike Hayes, County Attorney met with the Board. Mike asked if the Board had decided how they want do permit lights and sirens on private vehicles. The Board discussed the issue. The Board discussed requiring that the fire chief provide a signed statement designating the vehicle as an emergency vehicle and a signed statement be received from the insurance company acknowledging that the vehicle is insured and that the company knows the vehicle is being used as an emergency vehicle. Whether the vehicle is insured by the fire district or the individual was discussed. The Board also discussed holding a meeting with the fire chiefs and the fire board to discuss the issue. There being no further business to come before the Board they adjourned to meet again on January 14, 2007. ATTEST:/s/Linda Buttron, County Clerk /s/David Christy, Chairman January 14, 2008 The Jefferson County Board of Commissioners convened in regular session on Monday January 14, 2008 at 9:00 a.m. Present were David Christy, Don Edmonds, Linda Buttron-County Clerk and Jan Hayes, County Counselor. Francis Grollmes was absent due to illness. The Pledge of Allegiance was recited. Don moved that Resolution 2008-1 be approved exempting Jefferson County from certain requirements of K.S.A. 75-1120a(a) (GAAP Waiver). Dave seconded. All voted in favor of the motion. Don moved that the minutes of January 7, 2007 be approved as presented. David seconded. All voted in favor of the motion. Tax change orders were signed. Vouchers were reviewed and approved by the Counselor and the Board. A beer license was signed for Watt’s RV and Campground was signed. David reported that he attended the Fire Chiefs meeting last week and recommended adoption of policy presented by David. The policy included the following items: 1) Inspecting those vehicles used as emergency vehicles and the driver’s licenses of those individuals at least once a year. 2) The person that the permit is issued to shall surrender that permit that he/she was issued upon registration. 3) Upon a DUI conviction that the person will surrender that permit to the chief who will then surrender it to the County Commission. 4) The permit is to be kept in the vehicle it is issued to at all times and is not transferable. 5) Consider a “bottle to throttle” policy. Volunteers are not to drive their personal emergency vehicle within eight (8) hours of consuming alcohol. He reported that the group adopted the proposal as their minimum standard for those requesting lights and sirens to personal vehicles. Jan will continue to work on a resolution establishing policy and procedure for obtaining lights and sirens on personal vehicles. George Pogge, Road and Bridge Superintendent met with the Board. George stated that sand/salt mix will be delivered to the County in time for the next storm. Road maintenance was discussed. George reported that he had been informed of a motor vehicle accident at 13th and Phillips road this weekend. After investigation of the circumstances of the accident he may recommend making the intersection a four-way stop. Eileen Filbert, Health Department met with the Board. Eileen discussed response received from Stormont Vail regarding a professional services contract. Also discussed was the agency’s recent Capacity Assessment by the Kansas Functional Regionalization project, GIS Training for the Department and CPR classes conducted recently. Linda asked for an executive session to discuss matters of attorney client privilege. David moved that the Board go into executive session to discuss matters of attorney client privilege until 9:50 a.m. Don seconded. All voted in favor of the motion. The Board recessed at 9:40 p.m. Parties present during the session were Jan, Linda and the Board. The Board reconvened at 9:50 a.m. The chairman announced that no binding action was taken during executive session. Mark Richards, Auxiliary Services Director met with the Board. Mark asked the Board to sign the annual labor rate report to be sent to the State of Kansas. The Board signed the report. Mark presented the Board with updated information on the location and cost of the proposed storage building for county records. Discussion of the key fob system will be held next week when Francis can be present. The Board asked Mark to get bids on a generator that would be capable of powering the entire courthouse. Chris Schmeissner, GIS/IT Director met with the Board. Chris discussed the grants funds obtained by 911 Communications for use in doing aerial photography. Chris indicated that the wording of the grant states that the funds must be expended by December 31, 2008. Delaying the contracting of aerials until the end of the year would allow for a flight in 2009 with additional funding necessary to pay for the aerials to be put into the 2009 budget. Don moved that the decision on the purchase of aerials be tabled until October of 2008. David seconded. All voted in favor of the motion. Doug Schmitt, Emergency Management Director met with the Board. Doug reported on the FEMA visit assessing damage from the ice storm.