Major Emergency Procedures
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Borders MAJOR EMERGENCY PROCEDURES MAJOR INCIDENT DECLARED ACTIVATE PLAN ALERT STAFF ESTABLISH EMERGENCY RESPONSE TEAMS DEPLOY RESOURCES NHS BORDERS MAJOR EMERGENCY PROCEDURES MAJOR EMERGENCY PROCEDURES PLAN IN THE EVENT OF A MAJOR EMERGENCY TURN IMMEDIATELY TO THE ACTION CARD RELEVANT TO YOUR AREA Unique Identifier Master document held by Issue Date 1 Lorna Paterson 31 May 2011 Resilience Manager Review Date May 2012 CURRENT VERSION IS HELD ON THE NHS BORDERS INTRANET PAGE http://intranet/new_intranet/microsites/index.asp?siteid=32&uid=5 PLEASE CHECK THAT THIS PRINTED COPY IS THE LATEST VERSION NHS Borders Major Emergency Procedures Issue date 31 May 2011 Review date May 2012 NHS BORDERS MAJOR EMERGENCY PROCEDURES IMMEDIATE ACTIONS If you have received notification that a Major Incident has been declared and you have not read the plan DO NOT READ IT NOW Find your relevant action card in • Section 2a – Chief Executive or Executive on call, Consultant in Public Health Medicine on call • Section 5 – BGH Response • Section 7 – Primary and Community Services, Mental Health and Learning Disabilities AND FOLLOW THE INSTRUCTIONS NHS Borders Major Emergency Procedures Issue date 31 May 2011 Review date May 2012 NHS BORDERS MAJOR EMERGENCY PROCEDURES MAJOR EMERGENCY LOG Everyone involved in the Major response must keep a record of their actions and make copies available for debrief purposes. The Major Emergency Log must record dates and times of all information given and received, decisions, actions and all other communications relating to the incident. All written documents, letters, emails and fax messages should be dated and time of receipt recorded, with cross reference to the log where appropriate. All staff involved should keep a log of their activities and actions throughout the incident. These should be signed, countersigned and dated and handed to the Hospital Controller. All records must be kept secure as they may be used in evidence in the event of a public enquiry or criminal prosecution. A Blank log sheet as attached is located on the Emergency Planning microsite on the intranet. Business Continuity Recoveryflow TM Member of ERT completing Responsible for Log Form Number Issue/Activity Actioned by When Agreed Deadline action/comments/costs incurred NHS Borders Major Emergency Procedures Issue date 31 May 2011 Review date May 2012 NHS BORDERS MAJOR EMERGENCY PROCEDURES Business Continuity Recoveryflow TM Member of ERT completing Responsible for Log Form Number Issue/Activity Actioned by When Agreed Deadline action/comments/costs incurred NHS Borders Major Emergency Procedures Issue date 31 May 2011 Review date May 2012 NHS BORDERS MAJOR EMERGENCY PROCEDURES FOREWORD NHS Borders recognises that planning for emergencies is an integral part of good business practice for any organisation. It is particularly important that public service organisations can continue to deliver their essential functions and that they are able to respond to the needs of the community, businesses and the environment in emergency situations. The Civil Contingencies Act 2004 (Contingency Planning) (Scotland) Regulations 2005 is part of government legislation which came into force in November 2005 and focuses on local arrangements for civil protection, establishing a statutory framework of roles and responsibilities for local responders such as NHS Borders. These procedures outline the actions to be taken by NHS Borders in the event of a major emergency occurring within the Scottish Borders. While the document reflects the procedures to deal with major emergencies, these procedures can be used to manage any level of emergency affecting the organisation, whether caused by events originating outwith, or within NHS Borders, in conjunction with our Business Continuity plans. During an emergency, as in the day to day operation of NHS Borders, we all have a role to play. The successful implementation of this response plan requires commitment from staff at all levels and each individual who may be involved has an obligation to ensure that they are aware of and understand their role in the NHS Borders response. Heads of Clinical Service and NHS Borders Managers at all levels must ensure that their staff are aware of their Directorate/ Departmental plan and make every effort to take part in training events. Calum Campbell Chief Executive NHS Borders Major Emergency Procedures 1 Issue date 31 May 2011 Review date May 2012 NHS BORDERS MAJOR EMERGENCY PROCEDURES SECTION 1 STRATEGIC CONTEXT CONTENTS Sub Section Introduction 1.1 Emergency Planning Responsibilities 1.2 Aim of Emergency Planning 1.3 Definition of an emergency 1.4 Objective of emergency planning 1.5 Principles of emergency planning 1.6 Scope of emergency plans 1.7 Potential Major Incidents 1.8 Structure for planning and response 1.9 Lothian and Borders Strategic Co-ordinating group (SCG) 1.10 NHS Borders Resilience Committee 1.11 Business Continuity 1.12 Lockdown 1.13 NHS Borders Major Emergency Procedures 1 Issue date 31 May 2011 Review date May 2012 NHS BORDERS MAJOR EMERGENCY PROCEDURES SECTION 1 SECTION 1 – STRATEGIC CONTEXT 1.1 INTRODUCTION 1.1.1 NHS Borders has the responsibility to meet the healthcare needs of the population of the Scottish Borders including those needs that are unpredictable or change unexpectedly. A major incident does not remove this statutory duty but its fulfilment may require sudden alterations as to how, where and when the care and treatment of patients is carried out. 1.1.2 Under the Civil Contingencies Act (2004), NHS Borders is a Category 1 organisation and is required to have plans in place to deal with any emergencies that may affect maintaining the normal activity of the service. 1.1.3 It is not possible to predict the exact form and nature of a possible major incident, nor the amount of time available to prepare for it. Any part of NHS Borders might need to contribute to the response and must be prepared accordingly. Planning and managing the NHS Borders major incident response must be regarded as integral to the planning and management of every service NHS Borders provides. 1.1.4 This plan is based on the following Scottish Government guidance documents: • NHS Scotland Manual of Guidance: Responding to Emergencies • Managing Incidents Presenting Actual or Potential Risks to the Public’s Health: Guidance on the Roles and Responsibilities of Incident Control Teams • Preparing Scotland: Scottish Guidance on Preparing for Emergencies 1.1.5 The plan provides the framework for NHS Borders’ response to any major incident requiring immediate response by the NHS in collaboration with the emergency services and others. It includes the major incident plans held by Borders General Hospital, Primary and Community Services, Mental Health Services and Learning Disabilities Services. Other specific plans include: • Major Outbreak Plan for Borders • Borders Multi-Agency Contingency Plan for Pandemic Influenza and other Respiratory Viruses • Blood Management Plan Adjustment to the plan might be required in particular circumstances including: • Incidents involving Ionising Radiation - see Plan for in Section 8 • Decontamination of People Exposed to Hazardous Chemical, Biological or Radioactive Substances – see Section 8 1.2 EMERGENCY PLANNING RESPONSIBILITIES 1.2.1 NHS Borders is required to provide strategic leadership to secure the health of the population of Borders for which it is accountable to the Scottish Government and to Scottish Ministers. 1.2.2 NHS Borders is also responsible for planning the NHS Borders response to meet the needs of any major incident which might occur in its area. 1.2.3 Similarly, Borders General Hospital, Primary and Community Services, Mental Health Services, Learning Disabilities and Support Services have the duty to plan to overcome the effects of any major incident which might threaten the continuation or alteration of NHS Borders Major Emergency Procedures 2 Issue date 31 May 2011 Review date May 2012 NHS BORDERS MAJOR EMERGENCY PROCEDURES SECTION 1 the service they are responsible for providing. 1.2.4 Therefore, whilst detailed operational emergency planning is delegated to the Borders General Hospital, Primary and Community Services, Mental Health Services, Learning Disabilities and Support Services, NHS Borders will maintain an overall strategic plan in respect of its response to a major incident. This plan will outline: • The roles and responsibilities of the Borders General Hospital, Primary and Community Services, Mental Health Services, Learning Disabilities and Support Services • The arrangements for the control and co-ordination of the NHS Borders response • The processes to be used Sections 1 and 2 of the MEP set out the strategic response. 1.3 AIM OF EMERGENCY PLANNING 1.3.1 The aim of emergency planning within NHS Borders is to respond to a major incident and ensure that essential healthcare needs are met effectively when normal services become overloaded, restricted or non-operational for whatever reason. 1.3.2 The process of emergency planning should be to ensure that a co-ordinated, single integrated response to a major incident is mounted from the onset. 1.4 DEFINITION OF AN EMERGENCY 1.4.1 Emergency Emergency is an event or situation which threatens serious damage to human welfare. It is a situation which arises unexpectedly and requires urgent action to resolve. The National Health Service (NHS) faces many emergencies in the course of its routine activities. While each separate instance requiring urgent NHS action might