Job Description and Person Specificationselection Criteria
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JOB DESCRIPTION OXFORD DEPARTMENT OF INTERNATIONAL DEVELOPMENT Job title Co-Editor, Forced Migration Review Division Social Sciences Department Oxford Department of International Development Location Queen Elizabeth House, 3 Mansfield Road, Oxford Grade and salary Grade 8: £41,526 -£49,553 per annum pro rata Hours Part time (30 hours / 80% FTE) Contract type Open-ended, externally-funded Reporting to Director of the Refugee Studies Centre Vacancy reference 147734 The role The Co-Editor of the Forced Migration Review shares day-to-day responsibility (with the other Co-Editor) for the strategy, management, oversight and implementation of all aspects of FMR, including the finance and funding. The sharing of responsibilities between the Co-Editors will be discussed in light of the profile of the successful applicant. The Co-Editors also develop and maintain effective working relationships within the Refugee Studies Centre, the Oxford Department of International Development and the University, and network with external institutions around the world. The Co-Editors are line-managed by the Director of the Refugee Studies Centre. Responsibilities The Co-Editors: Have responsibility for a) deciding themes for forthcoming issues, based on awareness of and research into current and/or key issues relating to refugees and IDPs, and in consultation with FMR’s International Advisory Board (IAB); b) developing calls for theme-related articles; and c) identifying key networks through which to publicise and disseminate each call for articles. Have responsibility for the reviewing and editing process, including reviewing all articles submitted, identifying gaps in coverage for each theme, securing additional articles as necessary, sending articles to IAB members and external reviewers for specific comment, and liaising with authors to secure approval of edited material. Edit all articles: note that the Editors often do substantial rewriting of text in order to ensure that all articles are accessible to FMR’s varied, international readership and to assist authors for whom English is not their first language. Manage the design and production process, including layout briefing for designer, photo research, preparation of files for external designer, liaison with designer during design process, proof-reading of pdfs, and approval of final files to go to print. Manage relationships with suppliers of services, including with the designer, translators, printers and mailing-house. Manage all aspects of production of the Spanish, French and Arabic editions, including overseeing liaison with translators and designer. Work to ensure FMR’s presence online is effective. Update the website on an ad hoc basis (the FMR Assistant does the majority of work on the website). Liaise with web service providers for any website development work. Have responsibility for maintaining security of readers’ data in compliance with current data protection practices. Have responsibility for securing funding for all aspects of FMR, including researching possibilities for core and issue-specific funding, writing donor proposals and funding reports, and liaising and negotiating with potential and current donors. Work with RSC researchers and others externally to incorporate FMR publications, when appropriate, into their research proposals and to identify other potential areas of collaboration. Manage and respond to queries about FMR from a range of sources. Manage and support the FMR Finance and Promotion Assistant in a) tracking financial transactions, producing and managing budgets, preparing FMR’s accounts, forecasting financial needs of FMR, and collating information for inclusion in donor reports; b) the distribution and promotion of each new issue of FMR, including through social media; c) identifying opportunities for promotion and dissemination; and d) responding to requests for FMR from around the world. Manage and support the FMR Assistant in a) maintaining FMR’s database; b) preparing distribution lists for print mailings and digital communications; c) updating the website; and d) using Google Analytics to assess outreach of FMR. Manage FMR’s International Advisory Board, including running occasional meetings of Board members. Actively participate in RSC meetings, update RSC colleagues on FMR developments/activities, and contribute to the wider fundraising and outreach efforts of the RSC. Represent FMR and undertake networking and research at the annual UNHCR-NGO Consultations in Geneva (plus occasional other conferences/events), and occasionally visit key FMR partners and donors to establish and further develop working and FMR Co-Editor – 147734 JD 2 funding relationships. Pre-employment screening All offers of employment are made subject to standard pre-employment screening, as applicable to the post. If you are offered the post, you will be asked to provide proof of your right-to-work, your identity, and we will contact the referees you have nominated. You will also be asked to complete a health declaration (so that you can tell us about any health conditions or disabilities so that we can discuss appropriate adjustments with you), and a declaration of any unspent criminal convictions. We advise all applicants to read the candidate notes on the University’s pre-employment screening procedures, found at: www.ox.ac.uk/about/jobs/preemploymentscreening/. Selection criteria Essential selection criteria A degree or equivalent experience preferably in the field of social sciences; Excellent editing and writing skills in English; Good interpersonal skills and ability to communicate clearly, effectively and diplomatically, taking into account language and cultural differences; Demonstrable knowledge and experience of forced migration/development issues and the international humanitarian community; Excellent proof-reading skills; The ability to demonstrate an eye for detail across all aspects of the role; Good promotional and networking skills; A demonstrable ability to oversee preparation of and manage substantial budgets; Good IT skills, including MS Word and Excel; The ability to manage and prioritise a varied and busy workload and work to deadlines; The ability and enthusiasm to work as a member of a small, tight-knit team; Experience of line management. FMR Co-Editor – 147734 JD 3 Desirable selection criteria Experience of fundraising and donor liaison; ability to write funding applications and donor reports. Some working proficiency in at least one of the three additional languages in which FMR is published: Spanish, French and Arabic; Demonstrable familiarity with web analytics and an interest in assessing impact; Experience of digital and print publishing; Familiarity with digital promotion including through social media. About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting- edge. Oxford is one of Europe's most entrepreneurial universities. Income from external research contracts in 2016/17 exceeded £564m and we rank first in the UK for university spin- outs, with more than 130 companies created to date. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Forced Migration Review www.fmreview.org Forced Migration Review (FMR) is the flagship publication of the Refugee Studies Centre and is well-respected and read at all levels of the international research and humanitarian communities. It was set up in 1987, then under the name of RPN (Refugee Participation Network), to provide a forum for the regular exchange of experience, information and ideas. Since its re-launch in January 1998 as Forced Migration Review, the publication now explicitly addresses issues relating to internally displaced people (IDPs) and stateless people as well as refugees and asylum seekers. Through FMR, authors from around the world analyse the causes and impacts of displacement; debate policies and programmes; share research findings; reflect the lived experience of displacement; and present examples of good practice and recommendations for policy and action. FMR Co-Editor – 147734 JD 4 FMR is usually published in English, Arabic, French and Spanish (ability to publish each time in all languages is funding-dependent), three times a year, with occasional additional supplements. It is distributed free of charge to a global readership and all issues are freely available online at www.fmreview.org. In Oxford FMR employs two part-time