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Encampment Leaders Guide Table of Contents

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Encampment Leaders Guide Table of Contents HEART OF VIRGINIA COUNCIL 100th ANNIVERSARY ENCAMPMENT October 18-20, 2013 LEADER’S GUIDE Registration Facebook Heart of Virginia Council 100th Anniversary Encampment October 18-20, 2013 To all Heart of Virginia Council Scouts, Scouters, Family and Friends, Welcome to the 100th Anniversary Encampment! The Encampment is the Heart of Virginia Council’s biggest camporee since 2007. We are celebrating the 100th Anniversary of the Heart of Virginia Council. Over 5000 Cub Scouts, Webelos, Boy Scouts and Venture Scouts along with family, friends and the Richmond area community will be enjoying the beautiful fall season at the Encampment. We have planned an exciting and fun camping weekend with over 100 different exhibits, displays and activities that will appeal to all scouts. In the evening, everyone will enjoy a spectacular show with great entertainment. The 100th Anniversary Encampment promises to be a wonderful opportunity for each unit and scout to take part in a truly unique and memorable event, participate in a variety of fun activities and meet other scouts from the Heart of Virginia Council. Thanks and have a wonderful time at the Encampment! Brad Nesheim Bob Efird Scout Executive Encampment Chairman 2 Heart of Virginia Council 100th Anniversary Encampment Leaders Guide Table of Contents Page Who, What, Where, When, Why 4 Event Schedule 5 Map 6 Activities 7 Event Information 10 Rules/Regulations/Information 13 Registration 16 Leave No Trace 20 Survey 21 3 Heart of Virginia Council 100th Anniversary Encampment WHEN: October 18 - 20, 2013 WHO: Cub Scouts, Webelos, Boy Scouts, Venturers, Explorers, American Heritage Girls, Unit Leaders, family members and the Central Virginia area community. Cub Scouts accompanied by “one parent pal” may camp or be day participants. WHY: For the first time since 2007 all members of the “Heart of Virginia Council,” will gather in the same place at the same time to Celebrate the 100th Anniversary of the Heart of Virginia Council! WHERE: Richmond International Raceway Complex Parking Lot H WHAT: The 100th Anniversary Encampment will be the Heart of Virginia Council’s biggest show camporee since 2007. We will celebrate 100 years of the Heart of Virginia Council. The Encampment will have a variety of unique, interactive and fun activities that appeal to everyone. A list of tentative activities is included in this guide. There will also be an Encampment Village with a trading post and many unique and interesting organizations, exhibits and displays. On Saturday evening, participants will enjoy a spectacular, entertaining show at the amphitheater. We need units/individuals to volunteer to staff activity stations. Units may create their own activity station or we can assign a station for you. Please contact Mark Lloyd at [email protected] to sign up for an activity station. Participation cost is $15 ($12 prior to Sept. 1st) per Cub Scout, Webelo, Boy Scout, Venturer, scout leader, parent and family member. The day participant fee is $10. Siblings under age 5 are free. Fees do not include meals but will cover all program materials. All paying participants will receive a 100th Anniversary Encampment patch. T-Shirts and souvenir items for the Encampment will be available at the trading post or online when registering. HOW: Registration is online at www.scoutingvirginia.org. The 100th Anniversary Encampment is a wonderful opportunity for each unit and scout to take part in a unique event, participate in a variety of fun activities and meet other scouts from the Heart of Virginia Council. Most importantly, the Encampment promises to be a FUN event! 4 Heart of Virginia Council’s 100th Anniversary Encampment SCHEDULE Friday, October 18 8:30 AM – 5:00 Exhibitors Setup 5:30 – 9:00 PM Check in 9:00 Gates Close 9:30 Leaders meeting (Amphitheater) 10:30 Lights Out/Quiet Time Saturday, October 19 7:00 AM Reveille 7:30-8:30 Breakfast 9:00 Opening Ceremony (Registration Area) 9:15 – 4:30 Program Area Open 4:30 – 6:45 Dinner 6:45 – 7:30 Assemble in amphitheater (no unit flags please) 7:00 - 7:30 Pre-Show 7:30 – 9:00 Spectacular Evening Show 9:00 – 10:30 Troop Cracker Barrels 10:30 PM Lights Out/Quiet Time Sunday, October 20 7:00 AM Reveille 7:30 – 8:30 Breakfast 9:00 Scouts Own Service & Closing (Amphitheater) 9:30 Check-out 5 Show Show Arena Arena Seating Area Arena Arena Show/Stage Show/Stage CAMPING AREA CAMPING 16 15 Camping Overflow Camping 14 16 16 15 13 14 12 15 11 13 16 14 12 10 13 OA Z 15 11 9 12 14 8 16 10 13 Museum Y 11 15 17 9 14 10 12 7 8 13 9 11 X 16 10 6 12 7 15 15 8 5 14 W 14 6 7 4 9 13 5 8 6 V 4 3 10 7 17 11 5 2 3 9 16 4 12 1 6 U 2 8 15 10 17 5 3 T 11 1 7 16 9 4 2 13 8 15 14 1 6 10 3 S 7 5 12 2 13 9 4 1 11 14 6 R 12 8 3 5 2 10 13 7 15 11 W 1 4 Q 9 14 10 16 12 3 13 9 8 6 Range 15 P 2 7 8 W 5 11 1 Tomahawk 14 17 12 7 4 6 10 O 3 13 11 5 2 6 20 16 9 4 15 10 1 3 5 12 20 19 8 2 4 9 14 N 18 18 19 11 1 7 3 17 18 18 13 8 20 10 6 2 16 17 7 21 19 12 5 9 1 16 M 15 20 8 18 18 Lot J Lot 4 6 11 L 14 14 15 21 7 19 Parking 17 5 3 13 13 10 14 14 20 16 18 18 Overnight Overnight 4 6 21 2 9 12 13 13 17 19 15 5 3 1 20 8 K 18 18 16 11 14 14 12 2 4 7 19 17 1 13 13 10 10 15 11 3 18 18 16 J 10 10 9 9 14 14 6 12 2 17 1 9 9 1 15 13 13 Turnpike 8 5 11 16 1 4 14 14 I 10 10 2 12 7 15 1 3 8 13 13 9 9 2 11 6 6 2 2 14 14 3 10 10 7 2 12 1 1 5 5 W 13 1 3 8 9 9 H 6 6 11 3 4 $ $ $ 1 5 5 10 10 7 2 4 1 4 8 9 9 RR 6 6 12 2 Aid 3 3 4 4 G Henrico Henrico 7 5 5 11 2 2 2 5 1 3 st 8 QQ 10 10 6 6 3 4 1 1 1 3 4 1 9 9 5 5 2 2 5 7 2 4 3 1 8 PP F 1 1 4 6 6 1 2 3 4 5 Headquarters 2 2 5 5 7 2 3 5 3 1 1 OO E 6 6 2 4 1 3 4 5 2 2 5 5 1 3 4 3 1 1 D 2 5 4 4 2 2 1 2 3 4 5 NN 3 5 LL 1 1 MM 13 Richmond C 1 3 Exit 2 2 KK Gate 2 4 5 J J 1 1 2 1 3 4 5 B 3 I I 2 4 5 6 A 3 4 7 And Registration And 6 1 5 4 5 7 8 2 6 HH 6 Post Encampment Headquarters Encampment 3 5 7 8 AA 7 Trading 4 6 8 7 8 GG 9 5 8 9 6 10 9 10 11 7 11 FF 8 10 11 Campsite 9 EE Areas Issue Station Issue 10 DD Program CC Camping Area Camping BB Staff Staff 11 Gate 12 Gate Azalea Ave Entrance Food Concession 6 Encampment Encampment Map 100th Anniversary Encampment SCOUT WORLD ACTIVITIES (Tentative List) MIDWAY Midway features displays, exhibits, booths on various Scout activities and organizations that will be of interest to all scouts. Adult Leader Training Nawakwa Lodge Alpha Phi Omega NESA American Heritage Girls Northern Tier Canoe Base BSA License Plate OA Scout Museum Buckskin Philmont Coast Guard Scout Memorabilia Florida Sea Base Sky Anchor Friends of Scouting T. Brady Saunders God & Country US Forest Service Historic Trails of Virginia VA Game and Inland Fisheries Information Booth Wood Badge CUB FUN Cub Fun features a variety of fun events and stations for Cubs and Webelos Are You Smarter Than a Cub Scout? Ring Toss Arts & Crafts Rocket Launching Balloon Popping Rope Making Bean Bag Toss Scavenger Hunt Cub Adventure Station Sling Shot Range Dodge Ball Sloppy Camp Identification First Aid Challenge Space Derby Flag pole lash/raising Stick Man Frisbee Golf Tandy Leather Knot Relay Race Tent Pitch race Map/Compass Thunder National Paper Airplane Course Ultimate Frisbee Patrol Compass Challenge Water Bottle Rockets Pinewood Derby Watermelon Seed Spitting Realistic First Aid Whittling Chip & Carving 7 HIGH ADVENTURE SKILLS High Adventure features a variety of outdoor scout skills. Are You Tougher Than a Boy Scout? Dutch Oven Cooking Two man cross cut saw GPS Back country first aid Ideal Camp Backcountry Cooking Peavey Log Roll Backpacking basics Pig on a Spit Blacksmithing Totem Pole Carving Buck saw/Draw knife Wilderness Survival Caber Toss NATIVE AMERICAN VILLAGE Native American Village is headed up by the award winning Nawakwa OA Dance Team. The Village features several authentic tepees, a dance arbor, dance regalia, crafts and games along with how to actually perform authentic dances.
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