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HEART OF VIRGINIA
COUNCIL

100th ANNIVERSARY
ENCAMPMENT

October 18-20, 2013

LEADER’S GUIDE

Registration Facebook

Heart of Virginia Council

100th Anniversary Encampment

October 18-20, 2013

To all Heart of Virginia Council Scouts, Scouters, Family and Friends, Welcome to the 100th Anniversary Encampment!

The Encampment is the Heart of Virginia Council’s biggest camporee since

2007. We are celebrating the 100th Anniversary of the Heart of Virginia Council. Over 5000 Cub Scouts, Webelos, Boy Scouts and Venture Scouts along with family, friends and the Richmond area community will be enjoying the beautiful fall season at the Encampment. We have planned an exciting and fun camping weekend with over 100 different exhibits, displays and activities that will appeal to all scouts. In the evening, everyone will enjoy a spectacular show with great entertainment.

The 100th Anniversary Encampment promises to be a wonderful opportunity for each unit and scout to take part in a truly unique and memorable event, participate in a variety of fun activities and meet other scouts from the Heart of Virginia Council.

Thanks and have a wonderful time at the Encampment!

  • Brad Nesheim
  • Bob Efird

  • Scout Executive
  • Encampment Chairman

2

Heart of Virginia Council

100th Anniversary Encampment

Leaders Guide

Table of Contents

Page

  • Who, What, Where, When, Why
  • 4

Event Schedule Map
56

  • Activities
  • 7

Event Information Rules/Regulations/Information Registration
10 13 16 20 21
Leave No Trace Survey

3

Heart of Virginia Council

100th Anniversary
Encampment

WHEN:

October 18 - 20, 2013

WHO:

Cub Scouts, Webelos, Boy Scouts, Venturers, Explorers, American Heritage Girls, Unit Leaders, family members and the Central Virginia area community.

Cub Scouts accompanied by “one parent pal” may camp or be day participants.

WHY:

For the first time since 2007 all members of the “Heart of Virginia Council,”

will gather in the same place at the same time to Celebrate the 100th

Anniversary of the Heart of Virginia Council!

WHERE: WHAT:

Richmond International Raceway Complex Parking Lot H

The 100th Anniversary Encampment will be the Heart of Virginia Council’s

biggest show camporee since 2007. We will celebrate 100 years of the Heart of Virginia Council. The Encampment will have a variety of unique, interactive and fun activities that appeal to everyone. A list of tentative activities is included in this guide. There will also be an Encampment Village with a trading post and many unique and interesting organizations, exhibits and displays. On Saturday evening, participants will enjoy a spectacular, entertaining show at the amphitheater.

We need units/individuals to volunteer to staff activity stations. Units may create their own activity station or we can assign a station for you. Please contact Mark Lloyd at [email protected] to sign up for an activity station.

Participation cost is $15 ($12 prior to Sept. 1st) per Cub Scout, Webelo, Boy Scout, Venturer, scout leader, parent and family member. The day participant fee is $10. Siblings under age 5 are free. Fees do not include meals but will cover all program materials. All paying participants will receive a 100th Anniversary Encampment patch. T-Shirts and souvenir items for the Encampment will be available at the trading post or online when registering.

HOW:

Registration is online at www.scoutingvirginia.org. The 100th Anniversary Encampment is a wonderful opportunity for each unit and scout to take part in a unique event, participate in a variety of fun activities and meet other scouts from the Heart of Virginia Council. Most importantly, the Encampment promises to be a FUN event!

4

Heart of Virginia Council’s

100th Anniversary Encampment

SCHEDULE

Friday, October 18

8:30 AM – 5:00 5:30 – 9:00 PM 9:00
Exhibitors Setup Check in Gates Close
9:30 10:30
Leaders meeting (Amphitheater) Lights Out/Quiet Time

Saturday, October 19

  • 7:00 AM
  • Reveille

7:30-8:30 9:00
Breakfast Opening Ceremony (Registration Area) Program Area Open Dinner Assemble in amphitheater (no unit flags please) Pre-Show Spectacular Evening Show Troop Cracker Barrels Lights Out/Quiet Time
9:15 – 4:30 4:30 – 6:45 6:45 – 7:30 7:00 - 7:30 7:30 – 9:00 9:00 – 10:30 10:30 PM

Sunday, October 20

7:00 AM 7:30 – 8:30 9:00
Reveille Breakfast Scouts Own Service & Closing (Amphitheater)

  • Check-out
  • 9:30

5

Encampment Map

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100th Anniversary Encampment

SCOUT WORLD ACTIVITIES

(Tentative List)

MIDWAY

Midway features displays, exhibits, booths on various Scout activities and organizations that will be of interest to all scouts.

Adult Leader Training Alpha Phi Omega American Heritage Girls BSA License Plate Buckskin
Nawakwa Lodge NESA Northern Tier Canoe Base OA Scout Museum Philmont

  • Coast Guard
  • Scout Memorabilia

Sky Anchor T. Brady Saunders US Forest Service VA Game and Inland Fisheries Wood Badge
Florida Sea Base Friends of Scouting God & Country Historic Trails of Virginia Information Booth

CUB FUN

Cub Fun features a variety of fun events and stations for Cubs and Webelos

Are You Smarter Than a Cub Scout? Ring Toss

Arts & Crafts Balloon Popping Bean Bag Toss
Rocket Launching Rope Making Scavenger Hunt
Cub Adventure Station Dodge Ball First Aid Challenge Flag pole lash/raising Frisbee Golf
Sling Shot Range Sloppy Camp Identification Space Derby Stick Man Tandy Leather
Knot Relay Race Map/Compass Paper Airplane Course Patrol Compass Challenge Pinewood Derby Realistic First Aid
Tent Pitch race Thunder National Ultimate Frisbee Water Bottle Rockets Watermelon Seed Spitting Whittling Chip & Carving

7

HIGH ADVENTURE SKILLS

High Adventure features a variety of outdoor scout skills.

Are You Tougher Than a Boy Scout?

Two man cross cut saw Back country first aid Backcountry Cooking Backpacking basics Blacksmithing
Dutch Oven Cooking GPS Ideal Camp Peavey Log Roll Pig on a Spit Totem Pole Carving

  • Wilderness Survival
  • Buck saw/Draw knife

Caber Toss

NATIVE AMERICAN VILLAGE

Native American Village is headed up by the award winning Nawakwa OA Dance Team. The Village features several authentic tepees, a dance arbor, dance regalia, crafts and games along with how to actually perform authentic dances.

Native American Crafts Native American Regalia
Tepee Tomahawk Throw

COOL STUFF

Cool Stuff features activities/displays from organizations that appeal to all scouts.
Hanover Radio Control Flying Club Henrico Fire & Rescue Henrico Police
National Park Service US Army – Ft. Lee VCU Med-Evac Helicopter

TROOP CHALLENGE

Troop Challenge features a variety of events, displays and events that appeal to all scouts.
Catapult Dodge Ball Golf Jamestown Jeopardy Lava Pit & Spider Web Ninja Warrior Obstacle Course
Pioneering Exhibit Contest Pioneering tower Scavenger Hunts Throwing Booth Tug of War

World’s Largest Monkey

Bridge

8

SPECTACULAR EVENING SHOW

The evening show will take place in the amphitheater starting at 7:30 PM on Saturday.

Please review the following information: 1. No unit flags should be brought to the show. Everyone should bring a water bottle for the evening event. This is a 2-hour event. People might be a bit dehydrated from the day. Bring water. (The pre-show is from 7:00 PM to 7:30 PM and the evening show from 7:30 PM to 9:00 PM.)

2. Especially considering suggestion #1... go to the bathroom before the show. As previously noted, this is a 2-hour event. Yes, there will be port-a-potties in that area, but there will also be thousands of people trying to use them (perhaps as many as 5,000 or more people.) You won't want to have to watch the show from a port-apottie line.

3. You might want to bring a light coat to the show for later in the evening. Don't worry about rain coats. We have placed a variance request with the Official Council Rainmaker asking that he not bring the rain to this event.

4. Camp chairs are not allowed at the show for the boys (except for disabilities). 5. Camp chairs are discouraged at the show for adults. Anyone who sits in a chair will need to sit away from his/her unit in the back or along the side. We want all scouts to be able to see the show. Feel free to bring a blanket or pad to sit on, but be aware that you will not be able to take up a large space. (Perhaps share a sleeping pad between a few scouts.)

6. If snacks are brought to the show, all trash should be taken out with the scouts.
Leave no trace.

7. Be prepared to yell, laugh, be awed by some terrific talent, and have a memorable time.

9

EVENT INFORMATION

Trading Post - All sorts of “Scout Stuff” will be available for purchase

along with soft drinks and snacks.
Evening Show and Celebration - If you thought you had fun during the day, just wait until you see the evening show! Don’t miss it!

Facilities

Restroom facilities will be Port-a-potties. Keep track of cell phones and keys so they don’t drop into the potty reservoir.

Camping information

At Check-In, you will receive the site assigned to your unit for camping. Note: The ground will likely be hard and dry, so driving and retrieving tent stakes may be difficult.

Campers are responsible for the following: o Water for drinking, washing, cooking, & cleaning up o All meals o Trash removal from camp. Bring plenty of trash bags. o Campsite cleanup

o Camp safety and adherence to BSA policy found in “Guide to Safe Scouting.”

Note: a copy of BSA Guide to Safe Scouting can be found at www.scouting.org.
Use designated ‘Walkways’ ; do not walk through other unit’s camp sites. Be courteous of their space.

Cooking/Meals

No meals will be provided. Attendees will be responsible for their own meals. Cooking is to be done on propane stoves. If charcoal is used, please bring an elevated grill and use the self-starting charcoal. Drinks and snacks will be available at the Trading Post.

Secure food in storage containers to avoid having furry friends as guests.

Campfires

Campfires are NOT allowed!

10

Scouts Own Service

An interfaith Scouts Own service will be held at the amphitheater at 9 AM Sunday morning. This service is conducted because of the importance

Scouting places on “a Scout is Reverent” within whatever belief the

scout chooses.

First Aid

Three first aid stations will be staffed with licensed medical personnel. If a member of your unit starts to feel ill, please come to the first aid station to be checked. This is to prevent the spread of any possible infection.

Health Forms

Upon arrival at camp, all units must present completed BSA Parts A and B health forms for

each participant. Day visitors will also complete health forms onsite.

Do not bring the original health form with you. Always bring a copy.

Every member of each unit must have a health form with them in order to enter camp.

Patches and T-Shirts

Patches which have been pre-ordered will be distributed as you check in. Patches will also be available for sale at the Trading Post.

T-shirts need to be ordered by 5 PM October 4, 2013. They may be ordered on-line. T-shirts

will also be on sale at the Trading Post. T-shirt pick-up will be at registration. Units are requested to combine their orders and have one representative pick up their order.

When the T-shirts are picked up, please check the sizes and condition of the shirts. There will be no exchanges once you leave the T-shirt area.

11

Leaving Camp during the Event

If an attendee has to leave camp for any reason, they must sign out at the administration office. Upon returning, they need to sign back in.

Safety requires that administration knows who is present at all times.

WHAT TO BRING

PERSONAL GEAR

  • Flashlight & Extra Batteries
  • Extra Socks

Sleeping Bag/Pillow/Cot/Air Mattress Rain Gear (watch the forecast!) Light Shoes/Light Hiking Boots Toiletry items
Change of Clothes Warm Jacket Personal Wipes or Towelettes Personal Cup, mess kit, utensils

  • Bug Repellant
  • Hat

  • Sun Screen
  • Towel, Washcloth

CAMPING GEAR

Tent Tarp/Poles
Camp Lantern (optional)
Ground Cloth
Stakes/Stake Driver Rope/Twine Trash Bags
Camp Chairs Water Cooler First Aid Kit

COOKING GEAR

Folding Tables Cleaning Supplies Cooking Utensils Pots/Pans Propane/Coleman Fuel Stove or Charcoal Grill (Self-Starting Charcoal)

12

RULES / REGULATIONS / INFORMATION

Directions – The Encampment is located at the Richmond International Raceway complex at Parking Lot H. Parking Lot H is off Richmond Henrico Turnpike across from the Azalea Flea Market. We will use Entrance 12.

Off I-295, take Exit 41B (301S / 2S), go 2 miles and take a left at the 4th light (Wilkinson Road), go 2 miles and take a left at the first stoplight (Azalea Avenue), go 100 yards and take an immediate left at the light (Richmond Henrico Turnpike). Entrance 12 is 300 yards on the right.

Check IN – Check in begins Friday night at 5:30 PM. Gates close at 9:00 PM. If you arrive

earlier, there will be someone there to check your unit in. Please consolidate gear (offsite)

into fewer vehicles or trailer before registration. When you check-in, bring your Medical

Forms. Your unit will receive a Check-In packet, which includes your passports, patches and other pieces of information regarding the Encampment. Your unit will be pre-assigned a campsite. We ask that you only drive vehicles with gear to your campsite, unload your gear and then before setting up camp have the drivers take their vehicles to Parking Lot J. Vehicles with scouts/leaders/families only (no gear) will drive directly to Parking Lot J and hike in from there. Do not park in driveways. Pull into campsite and leave driveways open for vehicles. We want to avoid having hundreds of vehicles clogging up the roads. Follow the directions of the Explorers helping Law Enforcement, EMS, or Fire.

Check OUT - Check out on Sunday begins at 9:30 AM after the Scouts Own Service and

Closing Ceremony. To avoid having thousands of vehicles drive to campsites at the same time, we ask that you pack up your unit’s gear before going to get your vehicles. Only bring vehicles hauling gear back to the campsite. LEAVE NO TRACE! Trailers or consolidated gear

vehicles should go to Parking Lot J (or offsite) to distribute gear into individual vehicles.

Campsites – The camping will be Jamboree style which means close quarters. The campsites will be large enough for your units, but we highly recommend pitching the tents side by side and having two people per tent. If you do this, the campsites will be large enough for your unit.

Gear – Due to the size of the campsites, we recommend you only bring gear that is

absolutely necessary, unlike “car camping” trips where we bring everything including the

kitchen sink. Also, we will be camping in a huge field which means no shade. We recommend you bring some type of shelter/tarp for shade and rain (hopefully not) protection.

13

Trailers/Vehicles – Each unit will be allowed to have one trailer in their campsite. Vehicles are not allowed at the campsite and will be parked in Parking Lot J. There is security at the parking lot.

Special Needs Parking - Requests for special parking

passes for medical conditions will be made on a case-by-case basis and participants must provide their own transportation. Special passes must be requested in advance and will be issued on the day of the event. Every reasonable effort will be made to accommodate these requests.

Leaders Meeting – There will be a leader’s meeting at

the amphitheater at 9:30 PM on Friday to discuss various Encampment rules and procedures.

Quiet – With thousands of scouts camping close together, please instruct your scouts to keep their voices down at night. We recommend 10:30 PM as a time for their scouts to turn in.

Water – Due to limited water supplies, units are urged to bring their own water supply. There will be water available, but please try and bring as much water as possible.

Food Vendors will offer food, light snacks, and drinks.

Ice – There will be an ice truck with 10 and 16 pound bags of ice for sale. Ice Cream – There will be an ice cream vendor at the Trading Post Fires - Fires will not be permitted at the Encampment. Charcoal for cooking only is permitted as long as you utilize an above-ground stand.

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    the 25th Australian Jamboree! Venturers celebrate! Who’s Leading our Joeys? Australian Scout January 2019 1 Holden Trax 1.4L Turbo Automatic valued at st $30,242.82 (including 1 on-road costs) Gold Coast family holiday - 5 nd nights accommodation & flight 2 vouchers for 4 valued at $2955 Full Day Abseiling for 6 people with Adventure rd Guides Australia 3 valued at $1,500 $2 Per ticket Photo for illustration purposes only • 100% proceeds back to Scout Groups, that’s $2 for every $2 ticket sold ($1.50 to schools/community groups) • Lots of ticket selling time for Scout Groups from March to late August • Exclusive initial ticket selling period for Scout Groups (March to May) before schools join in • Two refund rounds available a) May/June and/or b) late Aug/early Oct • Another great MONSTER prize pool with more than 100 prizes The ticket order system is OPEN now via Extranet! What could your Group spend the money on? Some ideas: • Subsidising membership fees and camp costs • Major events such as Ventures, Jamborees and any big trips • Hall maintenance and upgrades • Adventurous activity days and new camping gear Heaps more information available at www.scoutsvictoria.com.au/monsterraffle Enquiries via [email protected] Proudly making the Monster Raffle possible every year TRAVEL & ADVENTURE WEAR Victorian2 Permit Number: 10015/19 January 2019 Australian Scout the 25th Australian Jamboree! Venturers celebrate! Who’s Leading our COVER: Australian Scout January 2019Joeys? Emma D647 1 and Rosie D647 conquering their fear of heights, absailing down The Cube. Photo: Andrew McGrail inside..
  • Info Book 2021

    Info Book 2021

    Scouts Victoria Info Book 2021 February Update 1 Scouts Victoria Info Book 2021 Contents Digital Info Book A digital version of our Info Book is available to download from the Forms and Tools page of our website. It is also available on the Scouts Victoria App. The digital version will be updated regularly, please send any updates through to [email protected]. Cover: 1st North Balwyn Scouts hiking the Overland Track, Tasmania. Photo: Nigel Woodman 2 Scouts Victoria Info Book 2021 Child Safe Scouting Scouts Victoria is a child safe organisation with zero-tolerance It is important that the young people in our care are safe, and for any harm, abuse or neglect. We value the diversity of our that they feel safe. It is also important that adults are safe. The members, including gender, sexuality, race, religion and ability. following behaviours are unacceptable by Adults in Scouting. Scouting has been proactive on child protection since the 1930s, • Any form of physical, emotional, psychological, sexual, when local areas were warned to be vigilant and show no mercy cultural, racial or religious abuse. in denying membership to unsuitable people. In the 1940s local • Entering an area where children are changing or areas were advised that any inappropriate behaviour must be showering, or entering youth members’ tents or sleeping reported to the police. Police checks for aspiring Scout Leaders areas on camp when young people are in bed (without a began in the 1960s – nearly 50 years before the Working With valid reason, such as an emergency). Children Check. • Transporting an individual youth member alone (unless Today, Scouts Victoria has an extensive Child Safety Framework, their own child, or in an emergency).
  • Venturer Scout Award Scheme Planning Kit Starting out As a Venturer and the Award Scheme

    Venturer Scout Award Scheme Planning Kit Starting out As a Venturer and the Award Scheme

    Name: …………………………………………………………….... Unit: ………………………………………………………………… Venturer Scout Award Scheme Planning Kit Starting out as a Venturer and the Award Scheme Congratulations on joining the Venturer Unit as you continue your journey in Scouting. Venturing will offer you lots of fun, meet new friends, the opportunity to develop new skills and experience challenges set by yourself and by the Unit activities. An important part is the Venturer Award Scheme, where you have the opportunity for: Participation – Venturer Award Individual Effort – Queen’s Scout Award Specialising – Endeavour Award Some Venturers find the task of planning their Award Scheme difficult and this Kit is designed to assist your understanding and to help guide you through the process. In this Kit you will find some planning sheets and other materials to assist your understanding of how the Award Scheme and standards works. The Award Scheme is governed by the Unit Council who monitor the standards outlined in the ‘Venturer Scout Record Book’; some activities also require the approval of the District/Zone Venturer Council. Be aware that the Unit Council needs to approve the start and completion of each of your activities in the Unit Minutes so as to maintain accurate records. Your Leaders and District/Zone Venturer Leaders are there to provide ideas and support, so please ask any questions if you are unsure. Remember to take your Record Book with you on all Unit activities that involve your participation to be signed at the event (i.e. visit to local Council meeting). For both Venturer Award and Queen’s Scout, you need to produce a folder with more details of the activities.
  • The Bulletin ��������� of Th� G��At�� W��T��N Sydn�Y R�Gion

    The Bulletin of Th GAt WTN SydnY RGion

    The Bulletin Newsleer of the Greater Western Sydney Region Issue 441 - April 2016 THE SCOUT ASSOCIATION OF AUSTRALIA NSW BRANCH GREATER WESTERN SYDNEY REGION MR ROSS GROVE Region President MRS DEBBIE HOWLETT Region Chair MR NEVILLE HENDERSON OAM Region Commissioner Invite you to be present at the 696969th GREATER WESTERN SYDNEY REGION ANNUAL REPORT PRESENTATION Sunday 19th June 2016 commencing at 2:30 pm BUNDILLA SCOUT CAMP 6 Baden Powell Place, WINSTON HILLS Afternoon Tea will be served at the conclusion of the meeting Please RSVP by Friday, 10th June 2016 to Region Office Phone: 9639 2488 or Email: [email protected] Please see back page for reply slip. GREATER WESTERN SYDNEY REGION OFFICE 6 Baden Powell Place, Winston Hills 2153 BUSINESS HOURS: TUESDAY, WEDNESDAY, THURSDAY 9AM to 3.30PM, FRIDAY 10AM to 4.30PM Phone: 9639 2488 Email: [email protected] Website: www.greaterwestscouts.com.au The Bullen - Greater Western Sydney Region Newsleer FROM THE REGION COMMISSIONER I am happy to confirm that the membership fee for 2016/2017 will remain the same at $38.00 per quarter. The NSW Insurance Commiee was able to obtain a reucon in the insurance porolio premiums and in most instances the asset management fee invoices should be less than last year even though the value of the buildings has increased. Included in this ullen is your invitaon to our Annual Report Presentaon (ARP) on 19th June 2016 at 2.30pm. Invitaons have been sent to all our local Federal and State Policians and Mayors of the local councils.