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Organisation and Information Handbook

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Organisation and Information Handbook Organisation and Information Handbook Introduction and Purpose As members of Scouts NSW, we all have a responsibility to do our part in inspiring and empowering resilient young people by developing skills for life and contributing to our community. This document, the Scouts NSW Organisation and Information Handbook, is an important resource which guides us to fulfil this shared responsibility through the conduct of Scouting across the State. The Organisation and Information Handbook supports the implementation of the Scout Association of Australia’s Policy and Rules (P&R) 9th Edition November 2017 (revised November 2018) within New South Wales. It provides an essential link to the National Policy and Rules, and additional commentary to ensure we apply them in a way that complements the needs of Scouting in our State. The handbook is not designed to be a comprehensive account of the conduct of Scouting in New South Wales. Instead, it outlines the frameworks by which we govern, manage, support and undertake Scouting, and where appropriate, it points to additional resources for further guidance. The Scouts NSW Organisation and Information Handbook is an important resource for all members of Scouting in New South Wales. I encourage you to read and refer to the handbook to ensure you are aware of, familiar with, and abide by the rules necessary to fulfil your role in supporting our Scouting mission. Neville Tomkins OAM JP Chief Commissioner Scouts NSW Last Updated: 29/10/2020 Scouts NSW Level 1, Quad 3, 102 Bennelong Parkway Sydney Olympic Park NSW Australia 2127 1800 SCOUTS (1800 726 887) | 02 9735 9000 [email protected] www.nsw.scouts.com.au © Scouts NSW Page i Organisation and Information Handbook Table of Contents Definitions ................................................................................................................................................................................... 1 Abbreviations ............................................................................................................................................................................. 2 Useful Links ................................................................................................................................................................................ 2 Section 1 Risk Management ............................................................................................................................................. 4 Section 2 Quality Management ....................................................................................................................................... 5 Section 3 Document Management.................................................................................................................................. 5 Section 4 Information Systems ....................................................................................................................................... 7 Section 5 Use of an Electronic Signature ...................................................................................................................... 8 Section 6 Passwords ....................................................................................................................................................... 10 Section 7 Scouts NSW Branch (State) Constitution ................................................................................................. 10 Section 8 Group Organisation ....................................................................................................................................... 10 Section 9 Roles of Group Leader, Group Council and Group Supporters Committee ....................................... 23 Section 10 Joey Scout Unit ............................................................................................................................................... 24 Section 11 Cub Scout Unit................................................................................................................................................ 25 Section 12 Scout Unit ........................................................................................................................................................ 28 Section 13 Venturer Scout Unit ....................................................................................................................................... 31 Section 14 Rover Scout Unit ............................................................................................................................................ 34 Section 15 Scout Fellowship ............................................................................................................................................ 38 Section 16 Resource Advisors, Adult Helpers and Youth Helpers ........................................................................... 46 Section 17 Behaviour Management for Scouts with Behavioural Challenges ....................................................... 47 Section 18 Support For Scout Groups ........................................................................................................................... 48 Section 19 State (Branch) Organisation ........................................................................................................................ 56 Section 20 Safety................................................................................................................................................................ 59 Section 21 Fire Safety Guidelines for Scout Properties.............................................................................................. 59 Section 22 Fire Evacuation Plan ...................................................................................................................................... 60 Section 23 Fire Fighting Equipment ............................................................................................................................... 61 Section 24 The Building Code of Australia ................................................................................................................... 62 Section 25 Drugs, Smoking, Alcohol and Other Substances..................................................................................... 63 Section 26 Legislation ....................................................................................................................................................... 65 Section 27 Commercial Activities .................................................................................................................................... 68 Section 28 Copyright ......................................................................................................................................................... 69 Section 29 Intellectual Property ...................................................................................................................................... 73 Section 30 Privacy Policy .................................................................................................................................................. 74 Section 31 Environmental Policy ..................................................................................................................................... 75 © Scouts NSW Page ii Organisation and Information Handbook Section 32 International, Australian and NSW Major Event ...................................................................................... 76 Section 33 Property Management .................................................................................................................................. 79 Section 34 Guidelines for Use of Scout Premises (Other Than Guides NSW) ...................................................... 83 Section 35 Human Resources .......................................................................................................................................... 87 Section 36 Adult Training & Development .................................................................................................................... 93 Section 37 Adult Leader Training ................................................................................................................................... 95 Section 38 Scout Decorations & Awards....................................................................................................................... 95 Section 39 Grievance Handling .....................................................................................................................................101 Section 40 Behavioural Management Grief and Trauma Support ..........................................................................102 Section 41 Finance & Fundraising .................................................................................................................................106 Section 42 Public Relations ............................................................................................................................................117 Section 43 Activities ........................................................................................................................................................118 Section 44 First Aid in Scouting ....................................................................................................................................120 Section 45 Sectional Requirements for
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