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New York Statewide Data Warehouse Guidelines for Extracts for Use In New York State Student Information Repository System (SIRS) Manual Reporting Data for the 2015–16 School Year October 16, 2015 Version 11.5 The University of the State of New York THE STATE EDUCATION DEPARTMENT Information and Reporting Services Albany, New York 12234 Student Information Repository System Manual Version 11.5 Revision History Version Date Revisions Changes from 2014–15 to 2015–16 are highlighted in yellow. Changes since last version highlighted in blue. Initial Release. New eScholar template – Staff Attendance. CONTACT and STUDENT CONTACT FACTS fields for local use only. See templates at http://www.p12.nysed.gov/irs/vendors/2015- 16/techInfo.html. New Assessment Measure Standard, Career Path, Course, Staff Attendance, Tenure Area, and CIP Codes. New Reason for Ending Program Service code for students with disabilities: 672 – Received CDOS at End of School Year. Reason for Beginning Enrollment Code 5544 guidance revised. Reason for Ending Enrollment Codes 085 and 629 clarified and 816 modified. 11.0 October 1, 2015 Score ranges for Common Core Regents added in Standard Achieved Code section. NYSITELL has five performance levels and new standard achieved codes. Transgender student reporting guidance added. FRPL guidance revised. GED now referred to as High School Equivalency (HSE) diploma, language revised, but codes descriptions that contain “GED” have not changed. Limited English Proficient (LEP) students now referred to as English Language Learners (ELL), but code descriptions that contain “Limited English Proficient” or “LEP” have not changed. 11.1 October 8, 2015 Preschool/PreK/UPK guidance updated. 11.2 October 9, 2015 Tenure Are Code SMS added. 11.3 October 14, 2015 Nonpublic graduates reported in SIRS. 11.4 October 15, 2015 Gender Description definition revised. 11.5 October 16, 2015 NYSITELL V Grade 4 test dates revised. 2 Student Information Repository System Manual Version 11.5 Table of Contents Table of Contents ___________________________________________________________________ 3 Chapter 1: What Is SIRS? ____________________________________________________________ 6 SIRS Levels _____________________________________________________________________________6 SIRS Data Flow __________________________________________________________________________8 Chapter 2: Student Reporting Rules ____________________________________________________ 9 Guidance on the Role of District Data Coordinator ____________________________________________9 Who Must Report Student Data Using the SIRS? _____________________________________________10 Table of Reporting Responsibility for School-Age Students _____________________________________13 Table of Reporting Responsibility for Preschool-Age and Prekindergarten Students ________________27 Accelerated Students _____________________________________________________________________30 Accommodations ________________________________________________________________________31 Accountability Inclusion/Exclusion for Participation/Performance at the Elementary/Middle Level ___32 Appeal to Graduate with Lower Score on Regents Exam _______________________________________34 Backmapping for Feeder Schools __________________________________________________________34 Career and Technical Education (CTE) Students _____________________________________________35 Charter School Students __________________________________________________________________37 Court-placed Students ___________________________________________________________________38 Daily Attendance ________________________________________________________________________39 District of Residence Codes _______________________________________________________________39 Dropouts/Noncompleters _________________________________________________________________41 Elementary/Middle-Level Students _________________________________________________________42 Foreign Exchange Students _______________________________________________________________43 Free or Reduced-Price Lunch Students _____________________________________________________43 Graduates ______________________________________________________________________________44 High School Equivalency (HSE) Students ___________________________________________________44 Home-schooled Students __________________________________________________________________45 Homebound (Home-Tutored) Students ______________________________________________________46 Homeless Students _______________________________________________________________________46 Immigrant Students _____________________________________________________________________46 Job Corp Program Students ______________________________________________________________46 English Language Learner (ELL) Students __________________________________________________47 Long-Term Absent Students ______________________________________________________________52 Migrant Students ________________________________________________________________________52 3 Student Information Repository System Manual Version 11.5 Neglected/Delinquent Students ____________________________________________________________52 New York State Alternate Assessment (NYSAA) ______________________________________________52 Nonpublic School Students ________________________________________________________________54 “Online” Schools ________________________________________________________________________54 Postsecondary Students __________________________________________________________________54 Preschool/Prekindergarten/Universal Pre-K _________________________________________________55 Racial/Ethnic Groups ____________________________________________________________________56 Repeaters ______________________________________________________________________________56 Safety Net Options_______________________________________________________________________56 Secondary-Level Students ________________________________________________________________57 Students Over 21 Years of Age ____________________________________________________________58 Students with Disabilities _________________________________________________________________58 Summer School Students _________________________________________________________________59 Supplemental Educational Services under NCLB _____________________________________________61 Suspended Students _____________________________________________________________________61 Transfer Students _______________________________________________________________________61 Transgender Students ____________________________________________________________________63 Ungraded Students ______________________________________________________________________63 “Validity Rules”: Reporting Students with Valid or Invalid Scores ______________________________65 Walk-in "Enrollments” __________________________________________________________________68 Chapter 3: Staff Reporting Rules _____________________________________________________ 69 Chapter 4: Data Elements ___________________________________________________________ 74 Chapter 5: Codes and Descriptions ____________________________________________________ 98 Accommodation Codes and Descriptions ____________________________________________________98 Assessment Language Codes and Descriptions _______________________________________________99 Assessment Measure Standard Codes and Descriptions _______________________________________100 Assignment Codes and Descriptions _______________________________________________________116 Assignment Grade Level Codes and Descriptions ____________________________________________122 BOCES District of Responsibility Codes ___________________________________________________123 Career and Technical Education Program Service Codes _____________________________________124 Career Path Codes and Descriptions _______________________________________________________135 Note: Use “Traditional” for all graduates who are not using a new multiple pathway to graduation.__135 Country of Origin Codes and Descriptions__________________________________________________136 Course Codes and Descriptions ___________________________________________________________142 Credential Type Codes and Descriptions ___________________________________________________143 4 Student Information Repository System Manual Version 11.5 Credit GPA Codes ______________________________________________________________________145 Day Type Codes ________________________________________________________________________146 District of Residence Codes ______________________________________________________________147 Employment Separation Reason Codes and Descriptions ______________________________________162 Enrollment (Beginning and Ending) Codes and Descriptions __________________________________163 Evaluation Criteria Codes and Descriptions ________________________________________________176 Grade Level Codes and Descriptions ______________________________________________________177 Grade Type Codes and Descriptions _______________________________________________________178 Language Codes and Descriptions _________________________________________________________179 ELL Status Exit Program Service Codes ___________________________________________________190 Marking Period Numbers and Descriptions _________________________________________________192 Postgraduate Plan Codes and Descriptions _________________________________________________193 Program Service Codes and Descriptions ___________________________________________________194
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