Road Running Rules and Regulations 2016
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ROAD RUNNING RULES AND REGULATIONS 2016 Table of Contents Preamble ....................................................................................................................................................... 3 Definitions and Acronyms ............................................................................................................................. 3 Road Running Advisory Board....................................................................................................................... 3 Scope ............................................................................................................................................................. 3 Race Application Requirements (see appendix (i)) ...................................................................................... 4 1.0 GENERAL PRINCIPLES ........................................................................................................... 5 2.0 CATEGORIZATIONS/APPLICATIONS ........................................................................................... 6 3.0 OBLIGATIONS / REQUIREMENTS OF THE ORGANISERS ............................................................ 7 4.0 LOCAL ORGANIZING COMMITTEE (LOC) ................................................................................... 7 5.0 MEDICAL AND ANTI-DOPING .................................................................................................... 8 6.0 ORGANISATION ......................................................................................................................... 8 7.0 AGE BRACKET ............................................................................................................................ 9 8.0 MEASUREMENT ........................................................................................................................ 9 9.0 SPONSORSHIP ........................................................................................................................... 9 10.0 ROAD CLOSURES ....................................................................................................................... 9 11.0 DRINKING/SPONGING AND REFRESHMENT STATIONS ........................................................... 10 12.0 TIMING .................................................................................................................................... 10 13.0 ADVERTISING........................................................................................................................... 10 14.0 DATA PROCESSING AND RESULTS ........................................................................................... 10 15.0 VIDEO SCREEN ......................................................................................................................... 11 16.0 MEDIA ..................................................................................................................................... 11 17.0 BROADCAST REQUIREMENTS.................................................................................................. 12 18.0 PROMOTION ........................................................................................................................... 12 19.0 INSURANCE ............................................................................................................................. 12 20.0 SAFETY ..................................................................................................................................... 13 21.0 REPORT – (EVALUATION) ........................................................................................................ 13 22.0 PRIZE MONEY / AWARDS ........................................................................................................ 13 23.0 ATHLETES REGISTRATION........................................................................................................ 13 24.0 DISPUTES ................................................................................................................................. 14 25.0 INDEMNITY .............................................................................................................................. 14 2 | P a g e Preamble These rules are not to be in conflict with the constitution of Athletics Kenya or the rules of IAAF or the Sports Act 2013 All road races organized by affiliates of AK or approved partners and agencies are subject to the Rules of AK and this must be stated in all announcements, advertisements, programmes and printed matter related to the race. These rules are subject to the approval of AK and may only be amended by AK. Objectives i) Regulate ii) Standardize iii) Harmonize throughout the Country iv) Promote and develop road running v) Classification of events. Definitions and Acronyms AK –Athletics Kenya AR – Athlete’s Representative IAAF – International Association of Athletics Federations. LOC – Local Organizing Committee WADA – World Anti-doping Agency EPO – Erythropoietin Road Running Advisory Board There shall be a road running advisory board appointed by Athletics Kenya as per the AK constitution. The composition shall be 5 members which include The Chairman, The Secretary and 3 members. Scope Road running is the sport of running on a measured course over an established road (as opposed to track and cross country running). Road running events normally range from distances of 5 kilometres to longer distances such as half marathons and marathons, and they may involve large numbers of runners or wheelchair entrants. Road running is part of group of road events known as "road races". Road running may offer those involved a range of challenges and interests such as dealing with hills, sharp bends, varied surfaces, inclement weather, and involvement in a large group. The 3 | P a g e impact of running on roads puts more stress on the feet, knees and lower back than running on dirt or grass. Race Application Requirements (see appendix (i)) 1. Name of race/event. 2. Legal entity of the organizer 3. Race director 4. Date of race 5. Venue 6. Distance 7. Title Sponsors Name 8. Participants Entry Fee 9. Starting Time 10. Registration procedures 11. Enquiries name, telephone numbers and email addresses 12. Prize Giving Procedures/ Cash awards 13. Full prize list 14. Maximum prizes within AK limits 15. Reflective material (night race) 16. Results – cost, where available 17. Permit fees 4 | P a g e 1.0 GENERAL PRINCIPLES 1.1 Each year, the AK awards a designation referred to as an AK Road Race Category to Leading Road Races around the Country. 1.2 Races shall be divided into the following six categories: . Marathons . Half Marathons . Mountain Running . Ultra running . Trail running . Other races – included under this category: Races over “official distances” for which world records are recognized (see IAAF Rule 261): 10km-15km-30km-100km; 1.3 There shall be six categories for all road races. AK Category 1 – Marathons . AK Category 2 – Half Marathons . AK Category 3 – Other races which shall then be divided into three (3) sub- categories. AK Category 4 – Mountain Running . AK Category 5 – Ultra –Running. AK Category 6 – Trail Running. AK category 1: Marathons The current marathons would then be categorized into 3 sub-categories namely A, B and C. AK category 2: Half marathons These would also be categorized A, B and C AK category 3 /All Others These too would be classified in 3 sub-categories A, B and C. In categorizing the road races, Athletics Kenya will take to account but not be limited to the following criteria. i) Distance ii) Prize money iii) Sustainability iv) Sponsorship v) Theme vi) Previous Editions 1.4 These Regulations may be amended every year by the AK. 5 | P a g e 2.0 CATEGORIZATIONS/APPLICATIONS 2.2 Applications for an AK Road Race Categorization may be submitted by Race Directors of races that comply with the conditions mentioned in these Rules 2.3 Race organizers should submit to the AK an Application duly signed by the Member AK Regional or County Committee in which the race is staged, by the relevant deadline (see 2.4 below), using the appropriate application form for an AK Label. 2.4 Applications shall be accepted from races that have been contested before and also for new entries. 2.5 Applications will be evaluated twice yearly: races held from January to June inclusive shall be evaluated in August, with Applications received by the AK no later than 15 August, and races held from July to December inclusive shall be evaluated in December, with Applications to be received by the AK no later than 15 December. 2.6 Relevant Category shall be granted for one year. 2.7 Acceptance or rejection of an Application is at the sole discretion of AK and shall be based on the race fulfilling all of the criteria laid out in these Regulations. 2.8 AK reserves the right to refuse the renewal of a Category to any Race that fails to comply fully with the AK Category Road Race Regulations. 2.9 Permit- Every race approved by AK shall be granted a one-year permit on payment of the approved License fees at (1) Marathons -Ksh 500,000- (2) Half Marathons Ksh 250.000 (3) Other races Kshs 100,000 6 | P a g e 3.0 OBLIGATIONS / REQUIREMENTS OF THE ORGANISERS 3.1 Trained and Qualified AK Technical Officials or those accredited by Athletics Kenya must be used to officiate at an event 3.2 Race Directors may only conduct negotiations for the appearance and promotion of athletes: Through Athletics Kenya; Directly with the Athletes (in this case, formal invitations