QUAPAW TRIBE OF OKLAHOMA

Ao. 80x 765 (918) 542-1853 "'lIrIOPOW. Oklahoma 74363 Quapaw Tribal Business Committee FAX (918) 542-4694 Regular Meeting, 9:30 a.m. January 9, 1993

ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Sec./Treas. Mike McKibben, Member Frances Hawk, Member (arrived at 10:10)

ABSENT: George Romick, Member (excused) Linda Morgan, Member (excused)

OTHERS ATTENDING: Nettie Detherage, Cindy Weiss, John Todd Wes Valliere, Raymond Griffin

Chairman Buffalo called the meeting to order at 9:30 a.m. Lenoard smith gave the invocation. Secretary carried out the roll call and announced a quorum to do business, Chairman Buffalo declared a quorum to do business. Nettie advised the Business Committee that Barbara Kyser, Tribal Administrator was ill and would not be at the meeting .

Minutes of 12/12/92, 12/17/92, 12/18/92, 12/29/92 were • presented for corrections and approval. Mike stated that his name was left off of the 12/17/92 minutes, Secretary so noted and corrected. Leonard moved to accept the minutes of 12/12/92, 12/17/92 with correction, 12/18/92 and 12/29/92. Mike second. Call for the question. Vote: 4 yes, 0 no, 0 abstain, 3 absent.

Treasurer report was given. Discussion was held on the CD at Cimmarron Federal. Secretary suggested that the $2000 that was to be given to the Convenience Store be taken out of the Concession Account and when the CD matures on Febuary 22, 1993, reimburse the Concession Account so as not to have a penalty. Leonard moved to pay the $2000 out of the Concession Account to the Convenience Store. Mike second. Call for the question. Vote: 4 yes, 0 no, 0 abstain, and 3 absent. Cindy was directed to take the CD off her financial. Treasurer Report approved as submitted.

Presentation of bills: Praetorian $27.00 QEC NE Elec. Corp $44.24 QEC

Being no discussion on bills, Chairman Buffalo, with the concensus of the Business Committee directs the Secretary to pay the bills.

Discussion was held on the percentage of tax at the • convenience store, how much is to be designated for 2

education. Need to look at General Council meeting minutes of 1990.

With Business Committee approval, the Convenience Store • report was placed before the Program Reports. Convenience Store:

Cindy handed out financial statements. Loss this month was $3,551.94 and $166.70 was paid to the Tribe on taxes.

Cindy discussed the tax on cigarettes and the swapping out of her inventory with the new inventory with the Tribal Tax stamp on it. Said it was taking a little longer than anticipated but sales were up since the change started. Also since we were good customers we have the advantage of ordering and paying for the cigarettes by check all others have to pay cash (c.o.d.).

Discussion was held if there had been approval of changing the name of store to O-Gah-Pah Smokeshop. Cindy stated that there was not a change in name, just used "smokeshop" to get people used to it. It was suggested by Jeralyn that it might be better to say "smokeshop prices" to avoid confusion. Mike and Cindy discussed gas prices and the possibility of the tanks being above ground by the year of 1995 .

Our profit on National Brand cigarettes is about 8% and we • are the only Indian Store that is legitimate. Cindy is working with Miami News Record on advertising, and has been trying to get a hold of the Tri-State Tribune, but they have not shown up.

Seeing no more questions or discussions, Cindy was excused and Nettie started Program Reports.

Program Reports:

CHR Program has reimbursed the Committee another $500 on the bus, and the program is doing well.

Social Worker resigned, will need to readvertise.

Law & Order monies, approximately $3,400 needs to be expended within 2 weeks or the money will have to be returned.

Have received money on child care assistance, $33,330 FY92 and the FY93 money will be coming soon, need to do something quiCk. Could use to help with Social Worker Salary and we can certify child care persons. This can be modified and • could be used for a day care center. 3

Presented the Small Tribes Grant Application prepared by Carrol Jackson. This is for the enhancement of programs financial. Discussion was held. Chairman Buffalo stated that it seemed to be repetitious of Indirect and possibly • Community Service. That is one of the reasons for wanting job descriptions so that we don't have this. Nettie explained that this was not how she understood this but would set up a meeting with Carrol Jackson on Tuesday 1/12/93 and the Committee could discuss this with him. Committee agreed.

ANA proposals coming up, Carrol can let the Committee know what can be asked for.

Frances arrived,

HIP priority list was discussed. Questioned Nettie why a job was completed and it was not on the list. Stated that she was not aware of this but would get with the HIP Coordinator.

Discussion on the resignation of the social worker.

Discussion was held on the job descriptions and flow chart and why the Committee has not received this, this has heen requested back in October. Chairman Buffalo stated we were told in Novemher that it wasn't done due to not having time hut we would have them before Thanksgiving, December meeting we were told that the Holidays were to blame, and this is • January and we still don't have them. Leonard requested a closed session.

Closed session: 11:40 a.m. Open session: 2:00 p.m.

Chairman stated that we were out of closed session.

Jeralyn moved that the Tribal Administer have all the job descriptions requested to the Business Committee on 1/12/93. Leonard second. Vote: 5 yes, 0 no, 0 abstain, 2 absent.

Leonard moved that employees or anyone pay a rate of $1.50 for meals on Title VI if you don't quality under the program and be placed in a Sr. citizen fund. Mike second. Call for the question. Vote: 5 yes, 0 no, 0 abstain, 2 absent. This is an endeavor to increase finances for Sr. Citizen activities and is to become effective on 1/13/93.

Jera1yn moved that the Bingo matters be funneled thru the Business Committee, alievating this from the Tribal Administrator and they be a contact person only. Leonard second. Call for the question. Vote: 5 yes, o no, 0 • abstaining, 2 absent . 4

Concensus of the Committee that the Indian Child Welfare responsibility be included in the social worker job description when advertised. • Committee is taking pay raises under advisement until job descriptions are on hand as to job duties and responsibilities. Nettie was directed by Committee to have current rate of pay on each description.

Can not justify raises at the Convenience store while it is still operating in the red.

In an effort to bring the accounting under a centralized system Frances moved that check signatures revert back to the signatures of the Tribal Administrator and Comptroller, in the absence of either, signature of one Business Committee Officer on Federal Programs. Mike second. Call for the question. Vote: 5 yes, 0 no, 0 abstaining, 2 absent.

To expedite accounting principles, Frances moved that Nettie be directed to write job description under Indirect Cost Program for an assistant to Comptroller and present to Committee by 1/12/93 to expedite hiring. Mike second. Call for the question. Vote: 5 yes, 0 no, 0 abstaining, 2 absent .

It was the concensus of the Committee that Program Directors/and or similiar positions prepare a narrative • report monthly for the Business Committee. Discussion was held on budget line items. Sensitive items should require approval. This is the standard adopted policy. Sensitive items are defined as calculators, typewriters, computers, etc.

Concern by the Committee that the property management policy has not been followed and that items from the Bingo hall have been placed elsewhere. Business Committee would like a complete inventory by item per program of all items by the next scheduled monthly meeting. This is to include typewriters, desks, calculators etc.

Discussion held on the convenience store being broke into again. Discussion was held about 2 months ago about putting bars on the store, no decision was made, but thought it might invite trouble. It was brought to the Committee attention by Mike and Lloyd that there are bars or wire on the windows at the store now.

It is the concensus of the Business Committee that no federal program or indirect staff be assigned to any duties of a tribal profit making enterprise. This is to get a true • cost of operations. 5

There was expressed concern by the Committee that fund raising activities was the responsibility of Tribal Operations. This does not fall under this real in accordance with the contract with the BIA. Could fall under • eHR and Title VI of fund raising and community services related to health and Sr. Citizens.

Nettie stated that fund raisers are started for next years Xmas party. One is the employees are wanting to have a dance at the Community Building on the week-end before Valentines Day. Charge admission. have a band and serve non-alcoholic drinks. Selling balloon bouquets for Valentines Day. Discussion was held. Nettie was questioned about these fund raisers and who was the organizer.

Concern from the Committee about the electric bill being paid out of federal programs for an employee fund raiser would be a legitimate cost. would the delivery of these balloon bouquets be done during work hours and if the making of raffle tickets were done during normal work hours? It would seem that the staff could be spending more time on fund raisers thab on their programs. Committee requested that a meeting be set up with the Tribal Administrator on Tuesday 1/12/93.

Frances moved that no Tribal employees on federal programs should involve themselves in non job related activities not utilize program supplies on such activities during normal working hours. in accordance with Sect. 16.1 in the • Personnel Policy. Leonard second. Call for the question. Vote 5 yes. 0 no. 0 abstaining. 2 absent.

Jeralyn moved that no employee fund raising activities be made without prior approval of Business Committee. Leonard second. Call for the question. Vote: 5 yes. 0 no. 0 abstaining. 2 absent.

Nettie presented a Roberts Rules of Order meeting that the Tribal Administrator would like approval to attend. There is money if any of the Committee would like to attend. just need to know so that mileage and tution can be mailed. Committee denied request at this time. but would be interested if a local course could be arranged. Nettie stated that she would check this out.

Letter from the ITC Alcohol Program. Harry Gilmore. Director would like a meeting with Lloyd and Jeralyn to explain his program.

Bingo:

Meetings lined for next week on 1/12/93 and 1/13/93. Had a call from John Immordino and he is willing to work with the • Tribe any way he can. •••

6

Open Forum:

Chairman Buffalo stated that in the near future the Committee needs to take an in depth look at the convenience • store and make some recommendations. Nettie requested to purchase a new calculator. Committee okayed the purchase.

Discussion on GED program that Sharon is doing.

Lecnard gave the benediction.

Meeting adjourned at 4:10 p.m.

~port~d by: ,. ! ' ;'\ . , .. ~Li{id-XL6utL& ieralynlBrittle Secretary/Treasurer •

• QUAPAW TRI8E OF OKLAHOMA

.0. Box 765 (918) 542-1 ~53 ~uapaw, Quapaw Tribal Business Committee FAX (918) 542-4694 Oklahoma 74363 Special Meeting, 10:30 a.m. January 12, 1993

ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Sec./Treas. Mike McKibben, Member George Romick, Member Frances Hawk, Member

ABSENT: Linda Morgan, Member (excused)

OTHERS ATTENDING: Carrol Jackson, Nettie Detherage, Barbara Kyser

Chairman Buffalo called this special meeting to order at 10:30 a.m. for the purpose to discuss bingo and meet with the Tribal Planner and the Tribal Administrator.

J.L. Walters contact the office and he cannot find anyone interested in Bingo.

Carrol Jackson presented the Small Tribe Grant application and gave an explanation of it. Discussion was held on what way we want the Tribe within the plan to progress and the need for a plan to start implementing this. The objectives • of the grant will hire and attorney to go thru ordinances, resolutions and filing system

outside CPA to devise an accounting system and or check the old system

Acc. Technician to evaluate software and hardware to accomplish this, purchase state of the art computer for accounting only and implement the system

Leonard moved that the Small Tribe Grant Program be submitted. Mike second. Call for the question. Vote: 6 yes, 0 no, 0 abstaining, 1 absent.

Carrol will bring back to the Committee more things to discuss like Historic Preservation Funds Grants to Indian Tribe and Alaska Natives.

Discussion of child care services and type of projects of direction we need to go and take advantage of opportunities at present .

Carroll and Nettie were excused.

• Discussion with Barbara on the directives given on Saturday 1/9/93. Briefed her on the centralized bookkeeping system and the reasoning for the change in check signing .j ••

procedures, the need for accounting assistant and the social worker to include ICW. Discussed the bars on the convenience store. Barbara stated that was a • misunderstanding on her part. Discussion was held on the employee fund raisers and who has final approval on them. Barbara stated that the staff voted on fund raisers.

Discussion was held on the resignation of the HIP Coordinator which was presented to the Committee by the Tribal Administrator. It was the concensus of the Committee to accept the resignation, stating that the resignation of the Social Worker was accepted without Committee approval and that the Committee has been threatened before with resignations or quitting any time changes were made and to accept this resignation. Barbara stated that she had not talked with the HIP Coordinator but had accepted the resignation.

Mary Gilligan, Kansas Legislature had invited the Tribal Administrator to speak in behalf of Indian Gaming. She could not attend due to illness.

Elmo Wild (Echohawk) Chairman's Council of Pawnee Tribe Gaming called asking about our Class III gaming activities . Barbara asked if any of the Committee knew the gentlemen. • None did. Update on ICW.

Received a donation from Judith A. Bodo for scholarships, check was given to Reberta Kyser to be put in education fund and earmarked as such.

Seeing no further discussions, Chairman Buffalo adjourned the meeting at 2:35 p.m.

by: ~ rittle y Treasurer ~' • QUAPAW TRmE OF OK.LAHOMA

'Box 765 (918) 542-1853 uapaw, Oklahoma 74363 Quapaw Tribal Business Committee FAX (918) 542-4694 t Special Meeting, 10:30 a.m. January 13, 1993

ATTENDING: tloy~ ~urralo, ~hairman Leonard Smith, Vice Chairman Jeralyn Brittle, Sec./Treas. Mike McKibben, Member George Romick, Member Frances Hawk, Member

ABSENT: Linda Morgan, Member (excused)

OTHERS Ron Sparkman, Clark Stewart, Bill ATTENDING: Logan, Barbara Kyser

Chairman Buffalo called this special meeting to order at 10:50 a.m. for the purpose to discuss bingo and Class III gaming compact in Kansas.

Ron Sparkman gave a brief introduction of Mr. Stewart and Mr. Logan with Butler Nat'l Corp. in Lenexa, KS and how he came to know them and work with them. These gentlemen are very knowledgeable about gaming in Kansas .

Clark Stewart talked about working with the Miami Tribe and that he and Bill had attended the meeting in Topeka Kansas • the day before and it was his concensus that the State would be signing off on compact with Tribes within the next couple of months. There is a Feb. 12 deadline and need to get in as soon as possible.

Discussion was held on some land that was in the Tribe's original jurisdiction and the procedure that would have to be taken to acquire this land.

Mr. Stewart left the Committee with a agreement to discuss and sign if we were interested.

No real interest in current bingo facility.

Chairman Buffalo told them that we would get back with them if we were interested.

Closed Session: 1:15 p.m. Open session: 2: 15 p.m.

Seeing no further discussions, Chairman Buffalo adjourned the meeting at 2:15 p.m.

,\eported by: • ( ,'xII •• n. fl, ·...0. QUAPAW TRIBE OF OKLAHOMA

An. Box 765 Quapaw Tribal Business Committee (918) 542-1853 ~~pow, Oklahoma 74363 Special Meeting, 2:30 p.m. FAX (918) 542-4694 January 15, 1993

ATTENDING: Lloyd BUffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Sec./Treas. Mike McKibben, Member George Romick. Member Frances Hawk, Member

ABSENT: Linda Morgan, Member (excused)

OTHERS ATTENDING: Barbara Kyser

Chairman Buffalo called this special meeting to order at 2:55 p.m. for the purpose to discuss bingo and personnel.

Don Deal called at 1:15 p.m., Chairman did not get message until 2:25, that he would not be here. Backers father died and he did not have his letter of intent of money and did not feel it right to make a presentation.

Meeting scheduled Monday, 1/18/93 with John Immordino at ~ 1:00 p.m. Closed Session: 3,15 p.m. Open session' 5,34 p.m.

Leonard moved to direct the Secretary to draft a letter of termination for the Tribal Administrator. Frances second. Call for the question. Vote, 6 yes, 0 no, 0 abstaining, 1 absent.

Meeting to be scheduled Monday for final approval of termination notice.

Seeing no further discussions, Chairman Buffalo adjourned the meeting at 5,40 p.m. ~~ ~~"u./),o.rted by secre~-i~~reasurer • QUAPAW TRI8E OF OKLAHOMA

~. Box 765 Quapaw Tribal Business Committee (918) 542-1853 ~pow, Oklahoma 74363 Special Meeting, 1:00 p.m. FAX (918) 542-4694 January 1B, 1993

ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Sec./Treas. Mike McKibben, Member George Romick, Member Frances Hawk, Member

ABSENT: Linda Morgan, Member (excused)

OTHERS ATTENDING: Barbara Kyser, John & Tammy Immordino

Chairman Buffalo called this special meeting to order at 1:30 p.m. for the purpose to discuss bingo and personnel. After discussion it is the concensus of the Committee to work with John Imrnordino to run the hall.

Discussion was held of an employment agreement until the approval of a Management Agreement through the BIA could be approved. An employment contract might not have to be funneled through the BIA. 4It Discussion was held on the concession area. Mr. Immordino would like the concession to be encompassed in both the Management Agreement and the employment contract.

the Committee worked on a draft of a employment agreement.

Meeting recessed at 5:20 p.m. and will reconvene at 11:00 a.m. on 1/19/93.

1-19-93 - Meeting reconvened at 11:25 a.m. Chairman Buffalo noted that all members present with the exception of Linda Morgan who is excused.

Discussion of the draft employment agreement contract. Mr. Immordino asked the Committee several questions concerning the use of the Tribal Logo, banking procedures, security, uniforms drug testing, arts and crafts, coordinator costs. He also stated an approximate start up date of 2/27/93 and would be open Saturday and Sundays to start and eventually expand to more days.

Jeralyn moved to change the name of the bingo hall from Quapaw Entertainment Center to O-Gah-Pah Bingo. Leonard second. Call for the question. Vote: 6 yes, 0 no, 0 abstaining, 1 absent .

Frances moved to accept the draft employment agreement. Several seconds. Call for the question. Vote: 6 yes, 0 • no, 0 abstaining, 1 absent. .. ' .J.,•• ., 2

Frances moved to accept the addendum to the draft employment agreement. Leonard second. Vote: 6 yes, 0 no, 0 • abstaining, 1 absent. Mr. Immordino asked that advertising for all bingo positions be started on 1/23/93 and close on 1/29/93. Committee agreed. Applications to be picked up at Tribal Office.

Closed session: 1: .50 p.m. Open session: 6,35 p.m.

Meeting recessed and will reconvene at 9:00 on 1/20/93.

Meeting reconvened at 9:25 a.m. on 1/20/93. Chairman Buffalo noted that all members were present except for Linda Morgan who was excused.

Meeting went into closed session at 9:30 a.m. for the purpose to discuss personnel and talk with employees.

Open Session: 2:30 p.m.

Leonard moved to ammend his motion made 1/15/93 to draft a letter of termination for the Tribal Administrator to suspend the Tribal Administrator for 3 weeks without pay effective 1/20/93. Frances seconded the ammended motion . Call for the question. Vote: 6 yes, 0 no, 0 abstaining, 1 • absent. Discussion was held with the Tribal Administrator.

Meeting adjourned at 2:40 p.m.

by: .lU"YUf~ Brittle y/Treasurer

• , QUAPAW TRIBE OF OKLAHOMA

A-J. Box 765 (918) 542-1853 ~~paw, Quapaw Tribal Business Committee FAX (918) 542-4694 Oklohomo 74363 Special Meeting, 8:00 p.m. February 9, 1993

ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Sec./Treas. Mike McKibben, Member George Romick, Member Frances Hawk, Member Linda Morgan, Member

OTHERS ATTENDING: Alan Core, Attorney; John & Tammy Immordino

Chairman Buffalo called this special meeting to order at 8:15 p.m. for the discussion of management agreement and employment agreement with attorney, Alan Core.

After considerable discussion with legal counsel, Alan Core, the Chair would recommend some action and with consent of John Immordino to declare null and void the draft of the employment agreement as recommended by the former Tribal Administrator as the only means of opening the facility.

Mike moved to null and void the draft employment agreement -. dated 1/19/93. Leonard second. Call for the question. Vote: 7 yes, 0 no, 0 absent, 0 abstain.

In line with the motion, the Chair recommends that some kind of action be taken on an employment agreement with John Immordino.

Frances moved that Alan Core, Attorney, be directed to draft an employee agreement with John Immordino per previous discussion. Leonard second. Call for the question. Vote: 7 yes, 0 no, o absent, 0 abstain. In line with previous discussion the Chair recognizes the Business Committee and John Immordino of BT Management enter into a Management Agreement for the operation of the Tribes bingo facility and be submitted with appropriate documents after review by legal counsel to the BIA.

Frances moved that the Business Committee and John Immordino of BT Management enter into a Management Agreement to be submitted to the BIA with appropriate documents as soon as possible. Leonard second. Call for the question. Vote: 7 yes, 0 no, 0 absent, 0 abstain.

The Chair would entertain a motion to enter into a contract with Alen Core, Attorney at Law.

Linda moved to retain Alan Core as Tribal Legal Counsel. • 2 George second. Call for the question. Vote: 7 yes, 0 no, o absent, 0 abstain . Linda moved to have Alan Core, Attorney, to engage a private • investigator for bingo baCkground check. Frances second. Call for the question. Vote: 7 yes, 0 no, 0 absent, 0 abstain.

The Chair is in the opinion that it puts Business Committee legal in regard to opening the hall, which was the Business Committee intent from the start.

See nothing more to discuss, Chairman Buffalo adjourns the meeting at 8:30 p.m.

Reported by:

Jeralyn Brittle Secretary/Treasurer •

• ...... QUAPAW TRIBE OF OKLAHOMA

(918) 542-1853 Quapaw Tribal Business Committee FAX (918) 542-4694 Regular Meeting, 9:00 a.m. February 13, 1993

ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jera1yn Brittle, Secretary/Treasurer Mike McKibben, Member George Romick, Member Frances Hawk, Member Linda Morgan, Member (arrived 9:10 a.m.)

OTHERS Flossie Mathews, Pearl Duke, Becky Brooks, ATTENDING: Mary Gourd, Jean Parker, Debbie Wray, Carrol Jackson, Kathy Hawk, Barbara Kyser, John Todd, Raymond Griffin, Wes Valliere, Mary Jane Grant, Jerri Montgomery, Mr. Tuthill, Cindy Weiss, Nettie Detherage, Office Manager

Meeting was called to order at 9:06 a.m. Leonard Smith gave the invocation. Secretary carried out roll call and announced a quorum to do business. Chairman Buffalo declared a quorum to do business .

Minutes from previous meetings was submitted for approval & • corrections, 1/9/93, 1/12/93, 1/13/93, 1/15/93, 1/18/93 and 2/9/93. Leonard moved to accept minutes of previous meetings dated January 9, 12, 13, 15, 18 and February 9, 1993. Frances second. (Note: Linda Morgan arrived at 9:10 a.m.) Call for the question. Vote: 7 yes, 0 no, 0 abstain, 0 absent.

Treasurer report was given. Discussed the CD a cimmarron Federal Savings. Leonard moved to accept the Treasurer Report as submitted. Frances second. Call for the question. Vote: 7 yes, 0 no, 0 abstain, 0 absent.

Presentation of bills:

N.E.O Electric $42.95 QEC Praetorian 27.00 QEC Bomford Couch 1067.00 B/C

Discussion of sign rental between the Tribe and Josephine Fore, Georgie Owens, Mary Ellen Stase11. This agreement was entered into on November 26, 1991 and states that the Tribe will pay the sum of $200.00 for the purpose of placing a sign on the property (location which was verbally agreed upon) to the aforementioned. The agreement is to remain in effect for two (2) years with an option for additional years. The Committee agreed that this is a valid contract • and that it should be paid. Chairman Buffalo extends his 2

apologies that this has not been taken care of before now, but the Committee was never notified of when this was to be paid or that the agreement even existed. Secretary to add this to list of bills to be paid. Concensus of Committee to • pay bills as presented. Program Reports - Nettie Detherage

There are 67 $5 gift certificates left from the Children's X-mas party, also a statement of the activity fund was put in the Committees' mail. Direction was asked for about the certificates. Committee only asked for accountability of the funds.

Tribe currently does not have a approved contract for HIP. The Bureau stopped 2 projects, contract as submitted could not be funded. Major problem is that no scope of work on priority list and no funds in place so HIP Assistant can't be placed. Art Floyd with the Bureau will be here next weeks to have a meeting with a participant and explain the hold up on their project and there will be a HIP meeting on Tuesday afternoon to work on priority list.

Debbie Wray asked why her application was transfered to the Modoc Tribal Office. Chairman Buffalo stated that he did not know why this was done, but did know that hers was not the only one, and that a lot of little things were not done procedural correct. One reason that the requirements were printed in the newsletter. There should have been a housing • inventory. Nettie asked to discuss the Tribal Operations budget, personnel and salary in closed session.

Audit report General Fund, Special Revenue Fund and Account Groups for the year ending September 30, 1991 are in Committee's packet.

Request for a 4 drawer fire proof cabinet as Debbie is running out of room. Cost of $699.00 and could be purchased our of Community Service. Also John Todd requested spare tires for the 2 trucks.

Close Session: 9:45 a.m. Open Session: 10:00 A.M.

Leonard moved that the positon of Tribal Operations hours be reduced to 30% and the position of Receptionist/Secretary on Indirect be increased to 70%. Frances second. Call for the question. Vote: 7 yes, 0 no, 0 abstain, 0 absent.

This could free up some money on Tribal Operations to • purchase the file cabinet. 3 Linda moved that the 4 drawer fire proof file cabinet if funds are available from Tribal Operations, if not purchase from Community Service. Mike second. Call for the • question. Vote: 7 yes, 0 no, 0 abstain, 0 absent. Discussion on spare tires for both trucks, depending on whether purchase new or used. John Todd said his concern of the fire truck is the dual. Leonard moved that the Committee purchase 2 new tires for the fire truck and 1 used for the 1/2 ton. Frances second. Call for the question. Vote: 7 yes, 0 no, 0 abstain, 0 absent.

Military marker damaged arrived this week at no cost to the Tribe.

The oil overcharge Energy Assistance has been approved for this year. $25 per household, elders and handicap will be helped first. Reberta Kyser will be taking care of the program this year. Chairman Buffalo read Resolution 021393 in support of Oklahoma Indian Affairs Commission oil Overcharge Funds Tribal Energy Assistance Program. Leonard moved to accept Resolution 021393 as read. Mike second. Call for the question. Vote: 6 yes, 0 no, 1 abstain, 0 absent. Linda Morgan clarified her vote of abstaining as she has been nominated for a position on the Oklahoma Indian Affairs Commission.

Nettie stated that the trees have been order from the Forestry at the BIA. Theses are free and will not cost • anything plus they will plant where we want them when they corne in. Also grass seed was ordered for the illegal dump site since it is cleared to prevent wash outs. Let her know if we wish the trees planted in certain places and she will relay on to the forestry guys.

The foresty department request keys to bingo grounds in case of fire. Chairman Buffalo stated that it is Tribal Trust Land rather than Bingo property.

Linda moved that the BIA Forestry have a key to the Tribal Trust Land. Discussion. Linda withdraws motion.

Linda moved the BIA Forestry Department be provided with a key or keys to Tribal Trust Property for fire protection purposes. Frances Second. Call. Vote: 7 yes, 0 no, 0 abstain, 0 absent.

Letter from PSG about right of way. This was tabled at a previous meeting and cannot be discussed.

Marty Hansford has some people to do community service for illegal dumping, will get with John Todd and arrange. • Nettie requested that keys to building be changed due to 4 personnel changes, estimated cost of $130.00 and could be paid out of Community Services. Flossie Mathews feels that the past personnel is has high integrity and either person would not come out here if they didn't belong. Mike stated • that he feels that the keys changed and if anything come up missing it would simply things. Chairman called for any additional discussion 3 times, no motion on the floor, keys will not be changed. Nettie turns the floor over to Carrol Jackson, Tribal Planner. Carrol discusses grants submitted and the need for a timetable for when grants are due and some guidelines for the Committee to look over before time to go, the need to plan ahead of time.

Title VI is going in on Wednesday and it will be about the same as last year $53, 693. We don't want any carryover money, use or lose situation. Discussion of approximately $6,000 can be used in kitchen or other areas. Discussion wash held on the SUbject of a computer. Carrol suggested that we purchase a program and utilize some of the other computers in the offices, a computer is not a high priority item. It was stated that the Regional Solicator had requested financials, inventory and etc. be on computer. The Kitchen staff indicated that they might need a grill, freezer, washer/drayer (stack unit) larger hot water heater, 2 big skillets, replace chairs and tables, of course this • money is contingent on food bills that are unpaid. Approximate food cost of meals is about 90¢, projection of 8200 congrate meals and 9700 home delivery.

Carrol stated that the Committee needs to take a hard look at staffing, and looking at job description is one thing and duties are another, need a coordination of staff for answers and guidance. Chairman Buffalo stated that this is the intent of the Committee at this time. Mary Jane Grant stated that her husband would be willing to help with a computer. Flossie commented that in the job description should spell ou and as needed should still be inCluded in description. Carrol needs direction for the use of the estimated $6,000. Flossie recommends bowlS, large serving. Debbie Wray asked if it would be an allowable cost to purchase table and chair from Community Service rather than take money from Title VI. Kathy Hawk stated that a grill and table and chairs were priority.

Linda stated that she would like to see an improvement in the quality of meals rather than purchase a computer at this time. And we do have 2 computers in the works right now.

Each Committee Member was polled as to what their priorities • were: 5

Frances: Hot water heater, tables/chairs, skillets, first aide. • Linda: Hot water heater, electric can opener Leonard: Hot water heater, tables/chairs, silverware George: Asked Pearl and Kathy for their imput. Pearl: enjoys meals, hot water heater, table/chairs, the salad bar would be nice. Kathy: Hot water tank, table/chairs, skillets, and the reason for not having the salad bar is the price of goods. Mike: agrees with George, need to motivate the Srs. to corne out . Jeralyn: Hot water tank, computer.

Debbie stated a computer would be useful for keeping inventories of applicants medical problems and other things.

Poll Results: 1. 6­ Hot Water Tank - Table/Chairs 2. 4­ Silverware/First Aide Kit 3. Can Opener 4. Modium for phone/lift on van Linda moved to waive the 10 day advance notice on proposals to allow Carrol Jackson to submit the Title VI proposal to meet the deadline. George second. Call for the question. • Vote: 7 yes, 0 no, 0 absent, 0 abstain. Linda move to adopt Resolution 21393A in support of Title VI for renewal. Leonard second. Call. Vote: 7 yes, 0 no, 0 absent, 0 abstain.

$2,500 drug interventin program in conjunction with the Ottawa County Community Partnership, cover audio, costume mileage or stipend. Chair request that Carrol have a proposal for Committee review 10 days prior, and be addressed at next regular scheduled meeting.

Library Services Grant with Peoria and in Quapaw by pUlling monies together a small town library, and utilize for a community wide library. Chairman suggested that we place a library in Quapaw, donate it to the town of Quapaw, Library Special Grants, a job section fundable project for this area.

Child care- would like a meeting with Carrol on how to marry them to benefit the Tribal members.

Conveninece Store: Financial handed out. A loss this month ~,019.80. Daily • report list showing what we've done was passed around, in 6 cigarettes the increase in line items from last month, the customer account is up. Cindy would like to purchase some advertising in the Sheriff Dept. calendar this is to help rebuy police equipment that was damaged. Decision up to the • Manager. Business is picking daily and the cash flow is better. The increase in the report from 1/08/93 thru 2/08/93 is approximately $3,600.00. Chairman Buffalo said that he was approached by a Tribal member for our support in opening a smokeshop in the area. Chairmans opinion that it would not be in the best interest of the Committee that we sanction or support another smoke shop that could be in direct competition with our convenience store. Also the would need land owners approval. This was for the information only of the Committee. Discussion was held on the gas prices at the store, always been a great concern of the Committee. Maybe look under Economic Development Grants to purchase a transport or something similar another solution might be to work with the Miami Tribe, they do have a transport company. Discussion held on the road coming thru. Increase in tribal tax from $160 to $467. Cindy also asked about the stainless steel side by side refrigerator unit. Thought she could sell but nothing could be found in the minutes about it. Could this be utilized at the Tribal Office on the Title VI program?

Jeri moved to advertise to sell the stainless steel side by • side refrigerator unit in the amount of $1.200. Linda second. Call for the question. Vote: 7 yes, 0 no, 0 abstain, 0 absent.

Recess: 12:33 p.m. Back in session: 12:50 p.m.

George Romick excused to go to Tulsa.

Pow-Wow report given. Discussion was held on the Tribal Princess. Discussion of the crown. Princess is to have her picture taken and the Committee will pay for it. Committee is endeavoring to clean up the old long house. There are several rolls of plastic and wall paper in 900# rolls, these were donated by the Feed the Children Program. The Tribe has no need for these rolls and really don't know what to do with them. Linda moved to declare all rolls of plastic in old longhouse as surplus and any who wants it, come and get it. Leonard second. Call for the question. Vote: 6 yes, 0 no, 1 absent, 0 abstain.

The old house will be cleaned up and utilized for the Pow-Wow headquarters. Arts and crafts will be moved to top of hill for better access to handicap and ambulance service • during the pow-wow. 7

Bingo: The Committee has drafted an employment agreement with John Immordino and it has been reviewed by legal counsel and will • be submitted to the BIA. All employees will undergo a background checks & FBI checks. Could result in former employees not being hired. Concession bid needs BIA approval. Discussion held. Barbara Kyser asked for corrections on minutes 2/9/93 concerning the statement "as recommended by the former Tribal Administrator as the only means of opening the facility". This is an untrue statement.Chairman Buffalo stated that it can only be noted in the current minutes as the previous minutes have already approved but does recall the discussion. The Management agreement is the same agreement that we have with Casino's International, our legal counsel is looking over this so that is can be submitted as soon as possible. Mary Gourd asked who our legal counsel was. Chairman Buffalo stated is was Allen Core, out of Tulsa.

New Business:

Ralph Bilke has expressed an interest in a leasing the Catholic 40, put in a fence and put cattle on it. His father-in-law, Joe Smith, owns the adjoining land. Discussion was held on procedures to follow, BIA approval and possible advertising. Question was asked how this would effect access to the cemetery? Lloyd stated that he would contact the BIA for procedures and appraisal to be brought • back to the Committee. J&M Farms indicated interest in leasing 10 acres land in the area of the water tower to grow blueberries, only stipulation they want to be paid for that. Blueberries are a high risk and the return is about a 5 year period. Carrol recommended a cow-calf operation on the trust land. Clapp now leases, there is a clause about relinquishes that part of land and his lease would be pro-rated. Carrol was directed to get some projection on this and return to the Committee.

George, Carrol and Lloyd attended a meeting at the Federal Court Room, Emmet Rice from the Solicitor Office in Tulsa, discussion on major crimes and 25 CFR rules. Quapaw and Seneca current resolution local law can't come on restricted or trust land unless called first. Basically Indian land is lawless, can only enforce laws Tribe lets them enforce. The recommend the Tribe adopt state codes and mae amendments as they see fit. There are no current deputies that have DSO for this area and only 2 CLETE certified. DSO's expired when they ar no longer in office, Tribe has the right to relinquish DSO rights for individuals. The Committee previously made a law or ordinance of firearms on trust • land. Action did not encompass restricted land or infringe 8 on an individual rights at their home, this can be enforced ~ by the DSO. Communications: Memorial dinner for Corena Bear, 2/14/93 at noon at the community bldg. Tribal office closed Monday, legal holiday.

Open Forum:

Flossis Mathews stated that Judy Bodo had donated $300 for education and recommeded that the money be utilized. Also discussed the $500 from Arkansas. Business Committee could set up a different criteria for the $800 and utilize.

Linda moved to spend funds donated to the Tribe for purposes in which they were donated. Discussion held. First come, first serve basis, original, under regular education program guidelines, should have applications on hand. Jera1yn second. Call for the question. Vote: 6 yes, 0 no, 0 abstain, 1 absent.

Action on what criteria these funds would fall under needs to be taken. Discussion held. These funds come from donations and not tribal enterprises and the funds could be given to the educational committee. Linda moved the funds donated for Tribal Education purposes be turned over to • current education committee with limitations of $100 per student. Frances second. Vote: 5 yes, 0 no, 1 absent, 1 abstain (not in room when vote taken).

Closed Session: ICW 2:05 p.m. Open Session: 3:35 p.m.

Linda moved that the Quapaw Tribe of Oklahoma assume jurisdiction over Baby X and recommend temporary placement with Mary Jane Grant. France second. Call for the question. Vote: 6 yes, o no, 0 abstain, 1 absent. Discussed young tribal member, don't know whether it falls under the realm of ICW. Mother will keep Committee apraised of the situation and we will do what ever we can to help and take appropriate action.

Linda moved that the Seneca-Cayuga Indian Child Welfare program be required to notify the Quapaw Tribe of cases handled by them of Quapaw Tribal Members. Leonard second. Call for the question. Vote: 6 yes, 0 no, 0 abstain, 1 absent .

Back under bingo, need to work on 1099's, with the Committee • permission, Chairman Buffalo would like to appoint Jeralyn, 9 Leonard and himself to go thru the records. No opposition from the Committee. Will take care of within the next week.

Flossie Mathews stated that the addendum for election did • not appear in newsletter, she stated that it became effective in 1993 Chairman stated that it did not, Frances presented her with a copy, presented to the Committee in 91, voted on in General Council in 92, becomes effective in 94. She stands corrected. Barbara Kyser stated that the January 12 minutes, last page reflects a discussion on the housing co-ordinator resignation has some incorrect statements, she would like corrected. It was not presented by her, she never received the original resignation, it was presented to the office manager/comptroller and she accepted that during her absence and also that the statement that she had not talked with him about his resignation was correct, but that she had accepted it was incorrect because if you will recall we discussed whether or not he should be allowed to be reconsidered after discussing it with him at a staff meeting the following day.

Chairman Buffalo stated that you (Barbara) indicated that you had accepted the resignation. Your comments will be so noted.

Pearl Dukes commented on why there were so many resigning . She enjoys coming out here and can't understand. Everyone • seemed to work well and got along. Chairman Buffalo stated that there were changes in the check signing procedures from the directors which was trying to bring the financial procedures in line with a centralized bookkeeping system. It was certainly their choice to resign.

Barbara stated that she did not mind telling Pearl a little bit of why she left. As tribal member, she probably also question as to why some action hasn't been taken due to part of the fact that she did leave. She left because there were people here lying about things that they were directed to do by her and she was being written up or sUbjected to actions by the Business Committee because of the lies that she was told and actions upon her returning from suspension, she was to take proper action with this person to correct some of those problems. The Committee stressed to her they did not find by talking with the staff that the problems lay with her but with the other staff person and when she came back she was to take action with that staff person. That neither has been done now and she also has been told by 2 other staff people unless some corrective action is taken that they are going to resign. So there are going to be 2 other people to resign and as a tribal member she would like to • know why this has continued. Without stating any names or 10 any causes, she thinks the Committee is aware of what has transpired and she feels as a tribal member for the betterment of this tribe some action should be taken. Chairman Buffalo stated that the Committee is endeavoring to • make corrective action, but there was some, guess you could call it misinterpretations because as you may recall, Barbara, you were instructed that we were aware of several problems in the overall tribal operations and that you should take corrective action and we expected to your authority as Tribal Administrator take corrective and necessary action upon you return. The Committee in itself did not mention anyone individual, you mentioned and individual. Barbara stated that yes during her meeting with you when she was suspended you did mention a name, because she wrote it down on a piece of paper, because it was verbal and wasn't written in the suspension as to even the cause and you said to take action with that person and I asked you repeatedly if that was what you were stating and you said it again, she has it written down exactly. Chairman Buffalo stated that what Barbara wrote down and what he knows he said is two different issues, I think the Committee, and either concurr or dis concurr with what I stated but the situation was stated that there were several problems that existed in the tribal office that needed to be corrected and when you returned you take the proper corrective action. You gave several examples and mentioned a name. I will quite frankly poll the Committee and determine that's their interpretation of what happened that day or what actually occured. Linda was not at that meeting, so we'll not ask • her Pearl stated that she had talked to Steve at Wal-Mart and that he wasn't coming back. Chairman Buffalo stated that most people knew that before we did. Leonard stated that he did not know Steve had resigned until today.

Frances stated that Steve had indicated that when he would be full time at Wal-Mart, he would resign at that time. As Committee member any action taken was not taken lightly and was throughly thought out and any action taken was not taken without justification. We are trying to work with the staff and its hard to do without complete cooperation. Leonard stated on behalf of the Committee that we are trying to what is right and its making some happy and some unhappy. The Committee is being put as the bad guys, we are just trying to follow the guidelines of the programs, when we first took office we knew that we would be making some decisions that would not be popular. Chairman Buffalo stated that he has expressed to several • employees and I think they would verify this, it was never 11 his personal desire to have Barbara to resign. I think there are several employees sitting in this room can verify this statement, I have told them that, when an individual makes a decision, it is not my desire for anyone to resign • or is it my desire to displace anyone, but if a person makes a decision we have to honor that decision. Mike stated that we all agree and Jeralyn stated that she agrees with Lloyd and the rest of the Committee.

Flossie questions about the regular meeting on November 14, 1992 regarding the statement made on the conduct of a tribal elected official of no action taken. What was the problem there. Chairman Buffalo answered that it was brought to the Committee in a closed session, it is not a member of the Business Committee, and elected tribal official came to the Title VI meals intoxicated, this is not good representation for the tribe, the Business Committee and the Grievance Committee Chairman brought it up, it is not within the power of the Business Committee to take action upon a grievance committee member. The Chairman of the Grievance Committee, talked to that individual and to our knowledge has not occured agin. It is up to the Grievance Committee to handle within that committee otherwise some member of the general council should bring a complaint, however the way the Resolutin of the Tribe is written you can't file a grievance on grievance committee member. Barbara had a question concerning the Adult Education • program beadwork class that had been conducted here in the community building on Thursday evenings, two weeks ago about 7 o'clock in the evening there was a bunch of people from town and different places came in here for exercise class, and to exercise you need music and loud, and the beadwork classes are unable to operate due to the fact that the noise was so loud we couldn't hear the teacher talk. So she is wondering if the beadwork class is going to continue on the same night as the teacher right now is off, when she comes back is the exercise class going to interfere with the beadwork class. Chairman Buffalo stated that he thought the exercise class is just about over, Nettie stated that by the time the teacher came back the exercise should be just about over, and she had discussed with the teacher some other options.

Deanna Rae stated that she enjoys coming to meetings but asked if we could have our closed sessions as another time. Chairman stated that some things such as Indian Child Welfare, personnel have to be in closed session. Suggested that we have 2 meetings, one for closed sessions, Chairmand stated then we would be accused of having secret meetings, and in accordance with Roberts Rules when you have a closed • session you need to know the outcome. 12 Wes Valliere suggested the closed session be place on another place in the agenda, maybe before announcements.

Flossie stated that summer school starts on 5/14/93 at • Haskett, still no Quapaws. Frances is head lady dancer at Springfield on March 6, 1993.

Chairman asked Pearl Duke to give the benediction.

Meeting adjourned at 4:15 p.m.

b~ rittle y/Treasurer

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BUSINESS COMMITTEE NOTES 2-13-93 I 1,-.,-/1 i, .... _C"_,. ,_ I I' --:.J .il ,; ..:1. r cd 1.~Financial reports for programs ~arrative reports attached. Revising HIP ~,! • budget and financials. The Tribal Operations budget is only being fundedSJ' 41. for $5493.00 for FY 93. With ?nly salary &fringe being paid will f~ll short as 0 10 noted on sheet in packets. ThlS program does not pay for even the lnsurance j\or anything else but salary. Past adm. told me to split & pay 60/40 with '(, "60% to be paid from Indirect costs. Need direction on if this is wanted ; Af yo~.~ant the hours & p'ay adjusted need to know as soon as possible. " U-u..&.1.k ~L...u ~ ~y Also need to purchase a 4 drawer fireproof cabinet for the expanding enrollment

_l))! --\:--records. need approval for purchase. _...A..I\-t~ ,..J":\._~'----~ 1 ~ ~~JU_VJ I/}-to -1-" The maintenance department needs to purchase a spare tire for both trucks ..i"-~~ A military marker at the cemetery was broken beyond repair the last time \it was vandalized & with the help of John Todd information was secured for the veterans adrninistation to replace. The headstone was received this week and reset for Virgil Blalock.

~Also in packets are the job descriptions asked for. The Title VI are being revised at this time as the proposal writer is working on the new proposal ~,to be submitted next month. o,v ,V \~l The oil overcharge energy assistance program is being funded again, with ~monies to be distributed to elders and handicap Indians first. The amount \r this year will be $2,000.00 to be distributed at $25.00 per household. for a total' of 80 households •

,also in packets are the forestry order for trees. Ordered trees for land i scaping, soil erosion. put blank forms if you wish to make indiviudal • purchase. also ordered assistance with grass seed & trees for dump site

...... 1 having John work On a fire training & volunteer group here at of f.-.-ife, - ,.> -, ,(~-, _ -1-;. r' will receive free assistant from forestry at the BIA with this.~:H

forestry at BIA has requested a key to the grounds at Bingo hall in th~:'~'~~«' event of :.;...J,-ire they can go on in and start fighting if gates are d locked. ~/ No

f Jan Klepfer visited with Carrol & myself regarding the power line at Bingo.

~,_.In packets is copy of lease on sign for Bingo & store. Georgia Owens wants , decision by Monday or will take down. Grounds Maintenance paid lease first time around. Bingo f~ for materials & erecting of sign.

Patsy from the Miami office called and asked if we could start working on the child care grant as she had some on day care that she wants to turn over to this office. explained about the social worker position & she stated she would be willing to assist whomever came on board with the forms & so forth.

Title VI program will need to go on the smartlink network in the next month or two. will be checking on this as it is a computer hookup to telephone. to order funds.

Have gentleman who was found guilty on dumping illegally on the tribal land • was sentenced to a fine and 16 hours community service work. Marty Hansford called and will be getting back with John & myself on having him work the V'ours off. ., }$9.20 day for electric at Comm Bldg. figures to $1.15 hour on 8 hour day. ,'\ .V QUAPAW TRIBE OF OKLAHOMA

. Box 765 (918) 542-1853 Quopow, Oklohomo 74363 Quapaw Tribal Business Committee FAX (918) 542-4694 Special Meeting February 17, 1993

ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Sec./Treas. Mike McKibben, Member Frances Hawk, Member

ABSENT: George Romick, Member (excused) Linda Morgan, Member (excused)

This special meeting was called to order at 9:30 p.m. to review employment agreement, management agreement and the attorneys contract.

Chairman Buffalo stated that previous action approved attorneys contract.

Management agreement needs to be into the Bureau by Friday . Discussion held on the federal law concerning background checks and the need to amend the Gaming Ordinance to include • backkground checks and random drug testing. Leonard moved to approve a resolution to amend the Gaming Ordinance to include background checks on all employees and include drug testing. Frances second. Call for the question. Vote: 5 yes, 0 no, 0 abstain, 2 absent.

Secretary was directed to contact the absent Committee Members and relay this information.

Discussion was briefly held on the concession at the Bingo hall. Lloyd stated that he had contacted Jodie Whitecrow at 7:45 p.m. on 2/16/93 and offered first chance on the concession, after some discussion, Jodie turned down concession offer, one reason being can't make any money being open only 2 days.

Chet Brewington has expressed interest in the concession. He has been advised that the contract has to be BIA approved.

Employment agreement to be submitted to the Bureau of Indian Affairs .

Seeing nothing else to discuss, Chairman Buffalo adjourns • the meeting at 9:45 p.m. Quapaw Tribal Business Committee Special Meeting • March 9, 1993 ATTENDING: Lloyd BUffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, secretary/Treasurer Mike McKibben, Member George Romick, Member Frances Hawk, Member

ABSENT: Linda Morgan, Member (excused illness)

OTHERS ATTENDING: Applicants for interview

Chairman Buffalo called the meeting to order at 4:45 p.m. This meeting was called for hiring the positions of HIP, Accounting Clerk, Social Services and Economic Development secretary. Chairman stated that the minutes reflect a quorum to do business.

Interviewing started at 5:00 p.m. and interviewing was completed at 9:12 p.m .

Leonard moved to hire Nancy Washington as accounting clerk. Mike second. Call for the question. Vote: 6 for, 0 no, 0 • abstaining, 1 absent. Nancy is to start work on 3/16/93 at a starting salary of $13,500. She is to report to Nettie.

Mike moved to hire Denice Garwood as Economic Development Secretary. George second. Call for the question. Vote: 6 for, 0 no, o abstaining, 1 absent. Denice is to start work as soon as possible, she does have to give notice. starting salary $10,500.

Mike moved to hire Billie Rice for the Social Worker positions. George second. Call for the question. Vote: 6 for, 0 no, o abstaining, 1 absent.

Billie will start as soon as we look at the budget as it has been decreased.

Discussion was held on the HIP position. Since no money is in place at this time, Committee would like further reference checks on applicants. Will hire at a later date when money is in place . • Brief discussion held on bingo, will meet with John at 10:00 •

a.m. on Friday at the Bingo Hall. Need to call Chet and tell him that no decision was made on the concession and see if he could run the concession this week-end. We possible • need to rebid concession. Meeting adjourned at 11:55 p.m.

Reporte"d by: • , '~ ~Je alyn i ttle Secretar~ /Treasurer

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Quapaw Tribal Business Committee Special Meeting March 22, 1993 • ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman George Romick, Member Mike McKibben, Member Frances Hawk, Member

ABSENT: Jeralyn Brittle, Secretary/Treasurer (excused) Linda Morgan, Member (excused)

Chairman Buffalo called to order this special meeting to discuss the workman's compensation pOlicy under the State Insurance, correspondence, memo, and certain incidents which evolved over the past

Chairman requested member Frances Hawk to take minutes during absence of Jeralyn Brittle, Sec.-Treas.

According to correspondence from State Insurance Office, memo from Office Manager and by verbal confirmation from Chairman Buffalo, it has been found that with exception of Tribal Store all pOlicies are in place. An audit will be done in order to reinstate Tribal Store policy. It has been found that checks from Tribal Store being late for payment more than once was the reason for policy cancellation. secretary-Treasurer has also contacted the State Insurance • office and has relayed information on to Chairman Buffalo. A memo was submitted by Planner/proposal Writer Carrol Jackson in regard to this situation. Discussion of past administrator in regard to problems of lateness of Cindy in January in getting insurance payments into Comptroller. Also questions were raised as to Nettie's awareness of the situation and why the B.C. was not informed after the incident first occurred. NOTE: The Office Manager/Comptroller was on leave 3-19-93 when the letter arrived from the State Ins. Office. Carrol Jackson informed Jeralyn of the letter and the information was relayed to other members over the week-end. Frances stated that the Office Mgr. had stated in a closed meeting in January that she was having trouble getting things she needed from Cindy at the store, perhaps this was part of what she was referring to.

Moving on to furniture purchase requests, a memo was received from Nettie detailing her price search and findings. Chairman Buffalo informed the Committee of conversation with Mrs. Keigh-Tigh at the BIA, can't support purchase of computer for Carroll's program because approximately $18,000. has already been spent on computer , equipment already. Doesn't seem to be that much here but • 2 perhaps that includes Sharons' GED equipment. BIA has sent down training personnel to help set up procedures on existing equipment. Mrs. Keigh=Tigh will be corning out to do inventory on existing furniture/equipment and will notify • us before doing so. BIA has been under the assumption that Nettie was Head Accountant for the Tribe and would like a clearer definition of her position. Carrol Jackson has written one and presented it to Lloyd. A memo from Nettie regarding employee lunch preparation and time was supported in a motion by Leonard with a second from Mike. Call for the question. Vote reflects 5 for, 0 against, 0 abstain, 2 absent.

A merna from Office Manager setting up chain of command in her absence showing: 1. Carrol Jackson 2. Toots Burtrum 3. Nancy Washington 4. John Todd Business Committee concurred with the exception of #4.

A Memo will be given from B.C. regarding Office Manager's authority. Will state the B.C. concurrs in recognizing Charlotte Detheridge as Office Manager is in Senior Authority and has been since Sharon Parham declined the temporary responsibility of Acting Tribal Administrator on approximately January 20, 1993. Any employee taking any action without her knowledge, point blank, going behind her • back will not be tolerated by the Business Committee in any way.

Discussion of position of EDA Director. Motion made by Leonard seconded by Mike to move Carrol Jackson from his present position as Planner/proposal Writer to that of EDA Director without pay increase. Call for the question. vote reflects 5 yes, 0 no, 0 abstain, 2 absent. This become effective next pay period.

A job description need to be written so we can get an Administrator in place.

Meeting adjourned to conduct Pow-Wow meeting at 8:43 p.m. Frances Hawk, Member

r~ecretarY-TreaSurer • Quapaw Tribal Business Committee Regular Meeting • March 13, 1993 ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Sec./Treasurer George Romick, Member Mike McKibben, Member Frances Hawk, Member (arrived 9:30 a.m.) Linda Morgan, Member (arrived 9:40 a.m.)

OTHERS Kathy Hawk, Nettie Detherage, John Todd, Cindy ATTENDING: Weiss, John Immordino, Tommy Rae Hughey, Melissa Smith, Debbie Wray, Carrol Jackson

Chairman Buffalo called the meeting to order at 9:06 a.m. Leonard gave the invocation. Chairman stated to let the records note that Linda Morgan has been sick, can assume that she is still sick today. Roll call carried out. Chairman Buffalo declared a quorum to do business with 5 members present.

Minutes of previous meetings were presented. Leonard moved to accept minutes as submitted. George second. Call for the question. Vote: 5 yes, 0 no, 0 abstain, 2 absent.

Treasurer report given. No objections, the Treasurer report • entered as given. Presentation of bills. No bills from QEC since the hall is open, also a reduction of insurance premium. Previous action to pay tire bill.

Employee asked for a closed session, that individual is not present, so will move on down the agenda.

Nettie stated that all program narratives were in the packets given to each Committee member. Brief discussion on the summer youth program from Cherokee Nation. ITC program not refunded this year. Nettie has a resolution to support the Cherokee Nation summer youth program. Jeralyn moved to adopt Resolution #31393A in support of the Cherokee Nation Summer Youth Program. Leonard second. Call for the question. Vote: 5 yes, 0 no, 0 abstain, 2 absent.

Carrol Jackson would like a meeting with Committee to discuss 93 activity plan on Economic Development.

On 3/04/93 a tribal member backed into the garage. It is covered by insurance, estimated damage is $975. Taylor • Construction is the only one who would give an estimate . ( 2 Nettie asked for a closed session to discuss a personnel matter. Since we are trying to take of closed sessions at beginning of meetings. Closed session 9:25 a.m. • Open session: 9:30 a.m. Frances arrived at 9:30 a.m.

Matter concerned a pay increase at this time for an employee. Notify that employee that they have not been forgotten and will get a pay increase as soon as firm amounts are in the Committee's hands.

Nettie gave a list of Senior activities being planned. CHR has been assisting with Title VI deliveries to do on-site contact, healthwise to see that participants are doing okay and so on.

Chairman on behalf of the Committee accepts the narrative reports.

Convenience Store Report:

Financial report given out by Cindy. Loss of $371.65. Increase of tribal tax of $808.38 this month compared to $457.00 last month. Cigarette sales are up 30 to 40 cartons a day. New contracts from vendors and as sales progress about 500 a week .

Gas price is still high because only bUy 500 gallons at a • time. Chairman Buffalo stated that he has had some concern voiced from store employees about the sale of beer. Lloyd was contact by BrA, and met with Mr. Naylor on Thursday and in violation of federal law CFR 11.55. Other refernces, 5 years in prison /$5000 fine.

Linda arrives at 9:40 a.m.

Mr. Naylor stated that if they were forced to closed a bar in Picher will have to enforce on Tribal lands. Chairman opened discussion to the Committee.

Cindy was questioned how it would hurt the store. Cindy stated about 10-15% is beer sales, but laws are laws and we always have tried to stay legit as we possibly can, if we abide by one we should abide by all.

Mike stated that we should check with our attorney.

Mr. Naylor wouldn't take any action unless forced to do so and would make an effort to get other tribes liquor ordinances. No final disposition on the bar in Picher . Great concern of the Business Committe on behalf of the • Tribe. .' 3

Linda stated that CFR being tested by a court case and it would be best to contact our attorney. This is a federal law and no distinction, a very serious matter, concerning • the operation of the store and the Tribe overall. Most of sales at the moment is cigarettes, hopefully sUfficient time to review, Lloyd will follow thru and talk with Mr. Naylor, obtain some liquor ordinances and call a special meeting for discussion of this and get legal council. No change in procedure at store at this time, we might have to possibly stop selling beer to be in compliance with federal law, not the Business Committee or the Tribe.

George stated that we should be kept advised of any action.

Bingo

John Immordino, Manager of the hall handed out a financial. The Financial was for 2 days in February, next month should be more accurate. Alot of preopening expenses.

Chairman Buffalo stated that the Tribe has a promissory note of $17,523.55 against John's line of credit, as of 3/3/93 the note has been paid back. The Tribe is not in debt for the start up of the hall .

discussion held on keeping track of tribal tax and throughly • went thru the financial page by page. Still have some problems, but working them out and doing some fine tuning. John thanked the Committee Members for their help on opening day, he really appreciated their help.

Chairman stated that when the system was in place the Gaming commission would be called in to monitor.

50/50 at the bingo will be funneled thru the Business Committee at this time. Arts and crafts are currently in place. Cindy would appreciate some sort of advertising during the session, John suggested he might put some advertising on his flyers.

Linda commended John for putting together an understandable financial and she thanks the Committee for all.hard work.

Frances asked for a clarification of a bill she gave John was for aprons made. Chairman so noted.

Pow-Wow Report.

Jeralyn gave the financial report, and stated that we have been meeting every Monday evening and everyone is invited . • Carrol Jackson has agreed to be in charge of the golf 4

tournment. Discussion was held. The Pow-Wow Committee will be running the concession at the bingo this week-end to • raise funds for the pow-wow. OTHER: Chairman Buffalo stated that he had 2 other issues that he discussed with Mr. Naylor.

1. The process for establishing a jury

The committee was given a copy of guidelines for discussion to supply a list of potential jurors. Example from the Keweenaw Bay Tribal Court System. This is for CFR court. Linda stated that she saw no problems, a few minor changes:

1. Change to residents of Miami Agency jurisdiction/ Quapaw Tribe jurisdiction

Linda moved to adopt the Tribal Codes for jury selection with the above changes. Frances second. Call for the queston. Vote: 7 yes, 0 no, 0 abstain, 0 absent. Tribal Operations can pull a list of names, Lloyd will give a map to work from . • 2. DSO's and Cross Deputization Agreements Discussion was held. We need to be cautious on this. Linda stated that the Business Committee does not have authority to allow cross deputization on individual tribal land.

Lloyd sated that the Resolution of the Tribe, jurisdiction of tribal trust land. Tribal members are responsible, we can take action on trust properties and nothing else.

Linda stated that since the CFR provides recklessdriving offences, the Tribe adopt ordinances to have CFR to enforce, would rather see the Tribe go that way rather than DSO. There are 25-30 items the BrA can enforce.

The firearm ordinance can be enforced because it is a tribal law.

Lloyd will go thru local agency and ask why we have to require this DSO, obtain answers and hold decision in abayance until answered. Write a letter to legal counsel and obtain draft of codes of Chotaw Nation and gice to Linda for review and call a meeting to discuss. This may require • General Council action. New Business: none 5

Back under other, employee is here now for closed session. Will finish agenda first. • Carrol Jackson noted that the activity needs to be in by Tuesday. Would like a meeting with the Committee before Pow-wow meeting on Monday evening. He has a lead on the industrial park, Carrol is to make proper contact and proceed. the enviromental accessor has given the Cardin property a clean bill of health. but need to do something with it quickly. HIP update. met with Art Floyd on Wednesday, concurrs that certain property is not fixable and we need to take a stronger look at the applicants.

Carrol also suggest a poster contest for the pow-wow to promote the event, could also put winning drawing on t-shirts, something to keep in mind and bring up at Pow-wow meeting.

Communications:

Linda stated that Dr Jensen thanks the Tribe for the book and the medallion.

Letter from the Bank of Quapaw concerning signatures.

Linda moved to request bank to remove from the HIP account authorized signatures of Barbara Kyser and William J. Hirsch with new signatures included Lloyd Buffalo. Jeralyn Brittle, • Leonard Smith and Charlotte Detherage. Second by Frances. Call for the question. Vote: 7 yes. 0 no. 0 abstain. 0 absent.

Linda moved to remove Barbara Kyser signature from all accounts as being an authorized signatory. Frances secon. Call for the question. Vote: 7 yes. 0 no, 0 abstain. 0 absent.

Letter addressed to the Grounds Committee and a letter from Martha Griffin. No action taken by Committee.

Open Forum. Called 3 times. seeing none will move on to closed session if it is the desire of the Committee. Committee agrees.

Before closed session Linda wanted to tell the Committee about a workshop NEO is sponsoring on financial aide on March 23 at 10:00 a.m. IHS and BIA will be contacted to go thru federal financial aid packet. Bring income. at the Student Union ballroom. this will include pells and when workshop is over should be able to mail packet then .

Closed session 11:30 a.m. • Open session: 12:15 p.m. 6

For the record, met with Debbie Wray, discussed procedures and expressed concerns that the Business Committee has also in regards to accountability. No Committee action taken. • Also update on lCW case. Leonard gave the benediction. Meeting adjourned at 12:25 p.m.

~eporte~ bY:~ ,~~"'. Secretary-Treasurer

•

• Quapaw Tribal Business Committee • Special Meeting - March 25, 1993 ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Secretary/Treasurer Mike McKibben, Member George Romick, Member Frances Hawk, Member Linda Morgan, Member (arrived at 5:40 p.m.)

OTHERS ATTENDING: Allan Core, Attorney, Steve Tate

Chairman called the meeting to order at 5:00 p.m.; stated that a quorum was present. This meeting was called to discuss bingo, background check of the manager and the attorney's contract.

Allan Core, Attorney gave a report on his interpretation of the investigative report done by Steve Tate. Nothing bad in the report. Steve Tate talked about some of the people that he interviewed as knowing John, all said basically the same thing that he was a good guy and was a hard worker. Had a little bit of a problem with some of the places he said he had worked in locating them, thats why it took so long to get the report back. Cost of the report is approximately • $400.00 will send a bill. Allan asked some questions about the attorneys contract. It is at the SOlicitor's office now, will just wait and see what their comments are. The Tribe cannot pay Allan at this time for work he has done, the contract will probably have a date on it of when it was approved not submitted, so therefore we will have to work something out.

Allan and Steve left the meeting at 6:00 p.m.

Discussion of some of the problems at the hall. Concensus of the Committee to meet with John and discuss them with him at his convenience.

Committee held a brief discussion on the workman's compensation audit, this was for information only.

Meeting adjourned at 7:30 p.m.

orted by: (~~ ,~ Je alyn' ittle I • Secretar Treasurer , .. \

Quapaw Tribal Business Committee • Special Meeting - March 29, 1993 ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Secretary/Treasurer Mike McKibben, Member George Romick, Member Frances Hawk, Member

ABSENT: Linda Morgan, Member

OTHERS ATTENDING: John Todd, Carrol Jackson, Wes Valliere

Chairman called the meeting to order at 4:50 p.m.; stated that a quorum was present. This meeting was called by request of John Todd and Carrol Jackson to discuss the memo dated 3/22/93, and any other business.

Closed session: 4:55 p.m. Open session: 6:30 p.m.

No action taken in closed session, clarification of memo only and a request for a staff meeting with the Business Committee to keep the staff informed. • Carrol Jackson explained his motivation for asking for the Economic Development position. 1. Wants to be a part of the tribal staff, feels the Tribe has potential; 2. Wanted a raise; 3. Needs secretarial backup, which is coming. Discussion was held on the Economic Development Grant and Cardin Property. Chairman Buffalo stated that even though the restricted owners are a minority, they have to have first approval.

Discussion held on the salaries both EDA and Indirect and guidance on which person on the Committee should he tell all the facts and then if its out you'll know who let it out, there is a time and place to let information out. Concern that all contracts need to show activity and expenses. Chairman Buffalo stated to Carrol that the Committee has great respect for your ability and no reflection on you personally. Will try to meet with staff to try and clarify things, we don't want to interfere with the day to day operations, we have capable people here to do their jobs.

Carrol gave a brief report on the grant application on bath house. We were told it was condemned. Carrol stated that this was not so, but had to have a report that looked bad. • Monies are for restoration only . 2

Discussed HIP. Mike will go with Carrol to look at houses and put a $ figure on it and put bUdget together to submit to Muskogee Area Office for approval. HIP personnel will be • part-time. Lloyd and Lenoard attended a meeting at the Area Office on Tribal Self Goverance Grant, 14 tribes and how to split the money. Quapaws are supporting 1/14 rather than 1/56. It is to go to a vote on April 15 or 16, Lloyd and Leonard will attend to vote. This will have a great impact on programs. It is imperative that the 8 Tribes of this area stick together against the 5 Tribes. Right now the Cherokees are supporting us, including Dennis Springwater on the 1/14 portion. Only time will tell and who shows up to vote.

Point of information, a meeting at IHS at 1:00 p.m. 3/30/93 to discuss the Cherokees taking over the Miami Clinic and the Claremore Health Center. Lloyd and Leonard will be attending and anyone else who wants to. Discussion was held and the concensus of the Committee to support to move the Clinic under the Oklahoma City Area Office.

Discussion with Billie Rice. Originally wanted to combine ICW with the Social Services program to make a full time position. There is no budget on ICW. Dallas Regional Office stated they needed some modifications and we were told they were sUbmitted, Nettie resubmitted the modifications and now we are waiting to hear from them, and we cannot expend any of that money until they say to. Basically the Committee • was lied to about the funding on that program, and the Committee apologies to Billie on not being able to put her to work. The Budget has been cut on the Social Services that it would only work out to 1 or 2 days at the most.

Committee to meet with staff Wednesday morning at 9:00 a.m.

Point of information, Debbie Wray resigned to take employment elsewhere.

Meeting adjourned at 7:25 p.m.

I \:~r~tedbY~

~~yn rittle Secreta Treasurer • •

Quapaw Tribal Business Committee Special Meeting April 10, 1993 ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman • Jeralyn Brittle, Secretary/Treasurer Frances Hawk, Member (arrived 10:40 a.m.) George Romick, Member Mike McKibben, Member Linda Morgan, Member (arrived at 9:40 a.m.)

OTHERS: John Immordino, Nettie Detherage, Carrol Jackson, Cindy Stovall, Raymond Griffin, Kathy Ellick, Wes Valliere

Chairman Buffalo called the meeting to order at 9:10 a.m. and asked Leonard to give the Invocation. Secretary carried out roll call and announced a quorum to do business. Chairman Buffalo declared a quorum to do business.

Minutes of previous meetings of March 9, 13, 22, 25, and 29 1993 were presented. Committee was given time to go over. Leonard moved to accept the minutes of March 9, 13, 22, 25 and 29 1993. Mike second. Call. 5 yes, 0 no, 0 abstain, 2 absent. Treasurer report was given. We have a check from O-gah-Pah Bingo in the amount of $23,618.37 and the Secretary/Treasurer needs direction as to where to place the money. Jeralyn suggested that we start a Bingo Revenue • account to build up for the tribal programs. Leonard moved to establish an account at First National Bank for the proceeds from bingo and at such time reappropriate for tribal programs. George second. Mike call. Vote: 5 yes, o no, 0 abstain, 2 absent. With no objection from the Committee, Chairman Buffalo directed that the Treasurer Report be entered as submitted.

No presentation of bills. Bingo hall will have to pick up their share of the insurance and also the attorneys fee.

Chairman BUffalo asked with the permission of the Committee to figure the taxes on the bingo and pay for the period of time that it was open last year. Chairman states that this was a proper operational cost and should be paid and get on with the present. Closed session: 9:30 a.m. (NOTE: Linda Morgan arrived during closed session at 9:40 a.m.). Open session: 10:40 a.m. (Frances arrived) • 2 Discussed in closed session was an update on investigation of a Tribal enterprise in the presence of Wes Valliere, Chairman of Greivance Committee. Personnel supervisor, since present supervisor is on sick leave will fall under • Nettie and will retain personnel past June assignment. ICW update on an adoption.

Program Reports:

A check from the CHR program for $750.00 final reimbursement payment on bus. Discussed CHR contract.

Linda moved to adopt Resolution 041093 of CHR Contract. Leonard second. Call. Vote 7 yes, 0 no, 0 absent, 0 abstain.

Nettie stated that she had talked with a plumber about installing another hot water tank and the cost would be approximate $325.00 and the modum is ordered and would be under $110.00. Discussion was held on cleaning the elements on the old tank. Money is on hand, need to spend.

Leonard moved to install another hot water tank in series with the other and replace heating elements and corrosion of current tank. Frances second. Call. Vote: 7 yes, 0 no, 0 absent, 0 abstain.

Frances moved to continue with purchases of list of priorities approved of Title VI as money allows. Linda • second. George calls. Vote: 7 yes, 0 no, 0 absent, 0 abstain.

Ralph Bilkey has turned cattle lose and is obstructing way to cemetery. Chairman stated that the Tribe cannot tell an individual what to do on their own land. County Commissioner closed right of way. Carrol stated that they (Bilkey) is putting up a fence today and it would not handicap access to cemetery.

HUD Workshop, Carrol Jackson would like to attend, supportive housing programs. No objections, Committee concurrs for travel. Carrol stated that he needs to meet with the HIP Committee. Meeting set for Wednesday at 1:00 p.m. Jeralyn stated that she would contact the members.

Application for Historic Preservation Grant was presented by Carrol, we have heard nothing on the first grant. Showed a map to show improvements. Secretary read resolution. Discussion held. Linda moved to adopt Resolution 41093A in support of the Historic Preservation Grant to Rebuild America. Frances second. Call. Vote: 7 yes, 0 no, 0 abstain, 0 absent. Resolution to be retyped, has typing • errors. 1

3 Carrol asked the Committee to list their priorities and give to him at the HIP meeting on Wednesday.

Discussion of opening of mail. Committee members feel that • any mail addressed to them specifically should not be opened, just stamped and placed in appropriate mail slot. Nettie will so instruct Reberta.

Convenience Store:

Cindy handed out financial. Very excited, the store increase $4,37.54; and the Tribal Tax this month was $1,291.02. This is increasing everyday. Sales are continuing to climb. Point of information, land south of store was bought by Peoria Tribe.

Cindy question if the Tribe has any approved DSO's. Chairman stated none as of now. BIA only has daytime service and it leaves the convenience store out there all alone if anything should happen in the hours after the store closes and it opens. Discussion was held. Linda volunteered to draft an ordinance by next meeting with no objection from the Committee.

Bingo: • John Immordino handed out financial and went over it with the Committee page by page.

He had a meeting with Sheriff Walker and he indicated that if there was any trouble at the hall to feel free to give him a call. John asked should he give them a call. Committee agreed to why not.

Discussion was held about firearms before and after session and if tip sheets were available to employees.

Opening up another night in May. Starting on May 6 hall will be open on Thursday night, doing some changes in pUll tabs.

Chairman Buffalo presented John with a request from Dr. Hogan to sponsor a girls softball team, Jeralyn also presented a request from the Quapaw Little League for a $150 donation. John stated that he would honor these requests.

Mike asked if there were any rules for employees against playing bingo, John answered that the employees cannot play bingo while being employed, if they quit, he has no problem with them playing, he also asks that they stay away from the 50/50, it looks bad for employees to play bingo. Contract • labor the same, no. ,

4

Committee thanked John and he was excused to go to the hall.

Cindy wanted to advise the Committee that she had an • employee resign and that she would be working a 15 to 18 hour sift. Pow-Wow: Jeralyn gave the report that with the running of the Concession our cash increase has been $5,400.00, but it has been very hard work. Linda commended the pow-wow committee for all the hard work.

Jeralyn brought that the Tribal Princess Crown has come in and the Pow-Wow paid for it, feels that this should be an expense of the Business Committee. Committee concurred that the Business Committee reimburse the Pow-wow for the Tribal Crown. Discussion on law enforcement, Linda voiced her opinion, problem with DSOs, and would like a meeting specifically called for law enforcement, invite the BIA superintendent, no county officers to attend. Chairman stated he would set this up if the Committee agrees. Linda also requested the jUdicial committee be invited to. Committee agrees.

Frances brought up the personnel policy, revised as the family leave plan is a law and needs to be incorporated. We • need a copy of this law an set up a meeting as soon as possible and get the policy updated.

Linda needed to leave to attend the NED Indian Club Pow-Wow. New Business:

George got operated on.

United Indian nations in Oklahoma. Nettie is to check into joining, fee, etc.

Chairman Buffalo talked with Ted Bearden of IRS and he indicated employee frees next 3 fiscal years, 3.5% decrease in funding over the next 4 years, no cost of living increases, reduction of employees at the Miami office of 6-7 employees. Rumor that the Cherokees are trying to take over the Claremore and Miami Clinics, feels that we should petition IRS and make it a service unit on its own.

Linda moved to adopt Resolution 041093B to oppose any contracting of any services or further services currently at the Miami Indian Health Clinic. Frances secon. Call. • Vote: 7 yes, 0 no, 0 absent, 0 abstain. 5

Linda moved to adopt Resolution 041093C to oppose contracting Claremore Indian Service Unit by anyone. Frances second. Call. Vote: 7 yes, 0 no, 0 abstain, 0 • absent. Point of information by the Secretary, CFR Court jury selection is in your packet.

Sharon Parnam requested a seminar workshop for financial aide, job interviews, etc. for area students, no objection from the Committee.

Wes Valliere asked some questions about the personnel policy concerning Section 4, and the E.E.O. E.E.O. shall be designated by the Business Committee. Chairman stated that the Committee is making ammendments to the personnel policy.

No Communications.

Open Forum:

Title VI served 500 more meals this month and had 10 new application.

Chairman stated that he had gotten about 4 or 5 complaints about allowing gambling in the building, just expressing concern, will look into.

There will be an Easter Egg Hunt on Easter Sunday hosted by • the Pow-wow Committee. Don Gant has offered his services to help with the electric, he's says that he's slow but can still do the work.

No announcements.

No other business.

Leonard gave the benediction.

Meeting adjourned at 1:15 p.m.

e rted by: 1 - r C_· .1~L fAetLl( i;J alyn· i ttle Secreta~ YTreasurer • Quapaw Tribal Business Committee Special Meeting April 19, 1993 • ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Sec./Treas. Frances Hawk, Member George Romick, Member Mike McKibben, Member

ABSENT: Linda Morgan, Member (excused)

OTHERS ATTENDING: Jack Naylor, Marty Hansford

Meeting called to discuss DSO with law enforcement and to review job descriptions for office. Meeting called to order at 5:00 p.m. Chairman Buffalo asked that the minutes reflect 6that a quorum was present and Linda Morgan was excused due to illness. Chairman Buffalo gave the floor to Mr. Jack Naylor of the Bureau of Indian Affairs. Mr. Naylor discussed DSO procedures and the difficulty of giving sUfficient coverage with only 3 people on the force and the advantage of DSO's Marty Hansford handed out a draft resolution and the Tribes previous resolution approved by previous Business Committee • and the sOlicitors comments. He feels that the drafted resolution would be very beneficial to the Tribe and allows for the Tribe to retain the right to withdraw the resolution in support of DSO's at any time. Committee stated that they would hold a decision until next meeting, each member shoUld have time to read the resolution and put their thought on paper. Mr. Naylor did agree with Chairman Buffalo, that the Business Committee did not have jurisdiction on individual Indian trust or restricted lands.

Chairman Buffalo thanked Mr. Naylor and Marty for coming out and answering our question and we would get back with them as soon as possible.

Discussion was held on the Secretary Treasurer becoming a notary. Secretary has no objection to becoming one. Frances moved that the Secretary/Treasurer become a Notary with the Tribe paying the expense. Leonard second. Call for the question. Vote: 5 yes, 0 no; 1 absent; 1 abstain. (Jeralyn abstain).

Discussed vacancies at Tribal Office. positions of Tribal Administrator, Office Manager/Comptroller, Title VI Coordinator, Tribal Operations (part-time position), • Receptionist (full-time) and temporary Maintenance \.

2

person.Advertising to start 4/21/93 ending 4/26/93 at 4:30 p.m. Committee will screen applicants before pow-wow meeting. • Discussed a little bingo, doors opening to soon, 50/50 game instead of tickets and an accident which a report was not made.

In reference of a Tribal Member, no documentation in personnel file on rehiring and in reference to another Tribal member, under similiar circumstances sealed envelope contents are gone.

Discussed and revised job descriptions of positions that are to be advertised.

Leonard moved to accept revised job descriptions of Tribal Administrator, Office Manager/Comptroller, Title VI Coordinator, Tribal Operations, Receptionist, and Maintenance. George second. Frances called for the question. vote: 6 yes, a no, a abstain, 1 absent. In regards to accountability of Tribal items for sale such as t shirts, cups, flags etc., a complete inventory need to be done. Discussion held on a display cabinet. Committee concurred to establish an account and an accounting system for the sale of items. • Meeting adjourned at 8:10 p.m. orted by: ~ ~'. "'Secretary/Treasurer'''~''''

• Quapaw Tribal Business Committee Special Meeting April 25, 1993 ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman • Jeralyn Brittle, Secretary/Treasurer Frances Hawk, Member George Romick, Member Mike McKibben, Member ABSENT: Linda Morgan, Member (excused)

OTHERS: None

Meeting was called to order at 6:30 p.m. to screen job applications and discussion was held on bussing out of the Tulsa area and rumors confirmed by other coordinators. Because of the several complaints over the past weekend of the caller, Crai~ Tu~pin acting as a coordinator (i.e. marketing) out of the Tulsa area and the potential harm to the hall the Business Committee took the following action. Leonard moved that "no employee or member of their immediate family shall be allowed to coordinate or be associated with the transportation of players to the Tribes; bingo facility." Mike second. Frances called for the questicn. Vote reflected 6 for, 0 against, 0 abstain, 1 absent. Motion carried. • Discussion was held on coupons and their effect on the hall, therefore George moved that "Effective May 3, 1993. any coupon without prior approval of the Tribe will not be honored." Seconded by Mike. Frances called for the question. Vote reflected 6 for; 0 against; 0 abstain; 1 absent. Motion carried. Discussed security. Mike moved that "security be at the front door at all times during session." Frances second. Leonard called for the questions. Vote reflected 6 for, 0 against, 0 abstain. 1 absent. Motion carried. To insure integrity of the management of all games, Jeralyn moved that all numbers called shall be video taped. Leonard second. Mike called for the question. Vote reflected 6 for, 0 against, 0 abstain. 1 absent. Motion carried.

Business Committee would like to note the violation of the personel policy Section 1. Paragraph 1.4 stating:

No person shall be eligible for employment in the same department if related within the first degree by blood. legal adoption. or marriage to immediate supervisory • employee(s) in the department. 2

Business Committee would also like to following directives to be followed: • No outside food or beverages and they are to be confiscated at the door.

Doors are to be opened at the specified opening times.

All positions or vacancies are to be posted in accord­ ance with the discussion held with the Business Committee of April 24, 1993.

The Business Committee recognizes the fact that employees should be cross trained, and we feel that sUfficient time has passed and employees should be trained and not required to do dual duties, causing the reduction of hours for personnel hired to do such tasks.

In an effort to maintain the property and give more security to the hall, the Business Committee recommends that a maintenance/security guard be hired.

Applications was presented. Committee looked at each one and interviews are to be on Thursday afteroon at 1:00 p.m.

Brief discussion held on DSO's. Business Committee can speak for Tribal trust lands but can't for individual who have trust lands, Committee cannot commit on individual • properties. Secretary is to draft a copy of the DSO Resolution for Thursdays meeting.

George moved to adjourn. Several seconds, unanimous vote. Motion carried.

Meeting adjourned at 10:25 p.m.

by: ~

• , I ...

Quapaw Tribal Business Committee Special Meeting April 29, 1993 • ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Secretary/Treasurer Frances Hawk, Member George Romick, Member Mike McKibben, Member

ABSENT: Linda Morgan, Member (excused)

OTHERS: Job applicants

Meeting was called to order at 1:15 p.m. by Chairman Buffalo, and requested the minutes reflect that a quorum was present.

Interviewing started at 1:30 p.m. Interviewed 17 job applicants. Interviews concluded at 5:45 p.m.

Discussion was held on the applicants and their qualifications. Jeralyn and Frances requested that the minutes reflect that they did not participate in interviewing of two individuals • of two different positions because of relation. Leonard moved that Brenda Brown be retained as Office Manager/Comptroller. Mike second. Frances called for the question. Vote: 6 yes, 0 no, 0 abstain, 1 absent.

Frances moved that Robert Holt be retained as temporary maintenance person. Leonard second. Mike called for the question. Vote: 5 yes, 0 no, 1 abstain, 1 absent. (Jeralyn abstained) .

George moved that Billie Rice be retained as Title VI Coordinator. Leonard second. Mike called for the question. Vote: 5 yes, 0 no, 1 abstain, 1 absent. (Frances abstained) .

George moved that Becky Brooks be retained as Receptionist. Mike second. Leonard called for the question. Vote: 5 yes, 0 no, 1 absent, 1 abstain. (Frances out of room).

Mike moved that Anna Plott be retained as Tribal Operations Clerk. Leonard second. George called for the question. Vote: 4 yes, 0 no, 1 absent, 2 abstain. (Frances out of room, Jeralyn abstained). • Mike moved to retain Richard Mercer as HIP Coordinator. .' .. ' 2

Leonard second. Frances called for the question. vote: 6 yes, 0 no, 0 abstain, 1 absent. • Committee would like it to be noted that all positions that was filled were of Quapaw blood.

Secretary read the DSO Resolution and asked for comments or changes. Discussion was held.

Leonard moved to adopt Resolution 042993 for Deputy Special Officers (DSOs). Mike second. Frances called for the questions. Vote: 6 yes, 0 no, 0 abstain, 1 absent.

Meeting adjourned at 7:45 p.m.

eported by: ~ , al~ittle J S cre~~~/Treasurer •

• Quapaw Tribal Business Committee Special Meeting April 30, 1993 • ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Secretary/Treasurer Frances Hawk, Member George Romick, Member Mike McKibben, Member

ABSENT: Linda Morgan, Member (excused)

OTHERS: John Immordino

Meeting was called to order at 2:15 p.m. with John to discuss the actions taken at the previous meeting of April 26, 1993.

Discussion of bussing from Tulsa, John states that this has stopped. Discussion was held on coupons. Frances moved to approve 4 coupons that are out, 1 $5 off on Thursdays, 2 $5 off to locals, 3 KSN 2/1 and a fourth that John did not know right off hand what it was. Effective 5-3-93. Leonard second and Mike called for the question. Vote: 6 yes, ° no, ° • abstain, 1 absent. Committee will meet with John during the middle of each month to approve or disapprove any future coupons.

Discussion upon the recommendation of a maintenance/security guard and the hours they would work, also discussed the concession and about food being brought in. John states that this is the week-end it would be stopped at the door.

Discussed the duties of the floor manager and chain of command, and about rumors of an individuals hours. John heard about this and had a talk the the appropriate individual.

Discussion of pUll tab and clean up applications. John is happy with where the in house applicants are now that applied for the pUll tab position, so will not fill pUll tab position at this time. 2 applicants to be interviewed for clean up positions.

Meeting adjourned at 4:15 p.m.

eported b Y: . ·.. .. 6Wti­2 • i ""'~T'"""U'"'ralyn rittle Quapaw Tribal Business Committee Regular Meeting • May 8, 1993 ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Secretary/Treasurer Mike McKibben, Member George Romick, Member Frances Hawk, Member, (arrived at 9:50 a.m.)

ABSENT: Linda Morgan, Member (excused)

OTHERS ATTENDING: Brenda Brown, Office Mgr,; Carrol Jackson, Cindy Stovall, John Immordino, Kathy Ellick, Aunt Maude, Dorie Chairman Buffalo called the meeting to order at 9:05 a.m. and aSked Leonard to give the invocation. Secretary-Treasurer carried out roll call and announced a quorum to do business. Chairman declared a quorum. Minutes of April 10th, 19th, 26th, 29th, 30th were presented for any additions or corrections. Leonard moved to approve the minutes of April 10, 19, 26, 29, 30, 193 as submitted. Mike second. George called for the question. Vote: 5 yes, o no, 0 abstain, 2 absent. • Treasurer report given. Chairman asked if there were any questions about the report, seeing none Chair entered report as submitted.

Presentation of bills. No bills other than those previously approved by the Committee.

Closed session: 9:20 a.m. Frances arrived during closed session at 9:50 a.m. Open session: 9:55 a.m. Discussed at great length of adoption of Indian Child, roll number #2019, concensus of Committee to honor the request of the natural mother to have the Seneca/Cayuga ICW to intervene. Chairman Buffalo stated that a letter will be drafted to that effect.

Program Reports:

Brenda Brown is the new Office Manager/Comptroller. She stated that she has spent the last week going through files and trying to familiarize herself with things, and there are • some corrections to be done on budgets that are not correct . . 2

and have not be correct for some time. She had a few questions that needed to be answered. • Authorize signatures on documents. Chairman stated that the Tribal Administrator and the Office Manager/Comptroller would be the signatures for draw downs, we are interviewing for Tribal Administrator next week, and hopefully that position will be filled. Question on the health insurance, should the new employees be put on after probation period or now, was concurrence of the Committee to put on policy after completion of 90 calendar days probation. Clarification on who is salary and who is hourly for payroll, this is in reference to the newly hired employees and what program to be paid out of. Title VI has an established salary, Receptionist and Office Manager paid out of Indirect, and the temporary Maintenance paid out of the balance of the Tribal Maintenance Account.

Also she stated that Dabney Smith with the Insurance called about the claim on the garage, evidently the car was no covered at the time of the accident, insurance would have to investigate, and they would fight it out. Also, he suggested a rider for a different due date to continue coverage since our policy is up in August, and we never seem to have enough time to get all the appropriate information, or he can come to the July meeting and make a presentation. • Committee felt the rider extension was a good idea at this time. Brenda is endeavoring to get a news letter out prior to the end of May.

Who signs on the PL693-638 self determination contracts, Chairman stated this would be the Tribal Administrator and the Office Manager.

Also Title VI money has not come in yet, Nancy used the old way to try and draw down funds, but as of yet there has been no response. Jeralyn stated that they might contact both the Miami and Wyandotte Tribes, as they have modums for draw downs and ask for assistance. But if nothing happens get back with the Committee.

On Adult Education, there are only 2 people attending the evening beading class, Evelyn Scott has suggested to stop the evening class as it is not feasible at this time to hold class. Business Committee agreed to honor Ms. Scotts request that evening beading classes cease and the people attending could come to the day classes. • Brenda stated that she had a phone call from Marty Hansford, . ~ 3 and he has 4 NEO students that each have 20 hour of community service that need to be done and if we could utilize them, they were ours. Chairman stated that we could • use them to clean the old Tribal House inside and out, paint and work on the concession stand, mention to Marty these specific projects and if that don't utilize all their hours we have other jobs. Carrol Jackson has a question about clients calling in collect, and would like a 3rd line to identify calls for proper billing purposes. Discussion was held on 800 numbers and the practice of accepting of collect calls. Committee would not like to get that kind of thing started, but to check all options and see which is financial sound and implement an additional line. Brenda also stated the need of additional office furniture, Title VI need chairs, Chairman stated with the previous motion made on Title VI they would be authorize to purchase office equipment. Tribal Operations needs a desk and a chair, Chairman Buffalo and Jeralyn look over bank accounts, this equipment could be paid out of Legislative Aide Account.

Frances moved to purchase desk and chair from Legislative Aid tribal funds account at the Bank of Quapaw. George second. Mike called for the question. Vote: 6 yes, 0 no, • o abstain, 1 absent. Tribal Operations proposed budget was presented, for approximately 30 hours per week for 21 weeks.

Jeralyn moved to accept the proposed budget mOdification for the Tribal Operations Program. Leonard second. Frances called for the question. Vote: 6 yes, 0 no, 0 abstain, 1 absent.

Daily hours to be worked out by the Office Manager and the Tribal Operations personnel.

The Maintenance man will be returning to work after being off on sick leave. Committee concurred that his work schedule should be developed from the written limitations given from his doctor, and to be sure that these are written out.

Carrol stated that the HIP funds should be available within 2 weeks, we need a resolution for an inventory list, this list can be modified at any time. Its the Miami Agency that wants this resolution. Chairman Buffalo reads resolution for housing Discussion held. • George moved to adopt Resolution 050893 for HIP housing ., 4 Inventory. Frances second. Mike called for the question. Vote: 6 yes, 0 no, 0 abstaining, 1 absent. • Carrol also stated that Art Floyd will be here on the 25th of May and would like to meet with personnel and the Housing Committee. Chairman Buffalo stated that the new personnel has not been notified yet of being hired, because of the money situation, now that we have a tentative date for implementing the contract we can decide when to bring the HIP personnel on board. Discussion held. Concurrence of the Committee to have the HIP personnel to report to work on the 24th of May, this would give us time to make another selection if he was not available or was no longer interested in the position. Jeralyn will contact the applicant on Monday.

Carrol also stated the need for a Procurement Policy, stating tribal preference, Indian preference, minority preference and so on, this would be an extensive document that would need Business Committee approval. Chairman stated that we do have a procurement policy, but it is probably outdated. Carrol stated that he found that one and it is dated 1985. Also, regarding Economic Development planning, Carrol needs Business Committee approval to pursue enviromental programs which will improve Tribal and individual trust lands value and reduce health concerns. With no objections from the Committee, Chairman stated there would be no problems to • pursue for the Tribe. Chairman Buffalo brought up that he had been asked by several Tribal members what the opinion of the Business Committee of storing nuclear waste on Tribal Lands. Frances stated that she would not.speak without General Council approval. Jeralyn agreed, this is an. issue that 7 people cannot speak for the whole Tribe but personally does not agree to it. Discussion held.

Chairman stated that it was the concensus of the Committee that the Business Committee does not agree with storage of nuclear waste on Tribal property but any final decision pertaining to the issue would have to come from the entire General Council of the Tribe.

Convenience Store Cindy Stovall handed out financials and they have a +$1,387.77. Payroll was up, employee left and she paid annual leave, 3rd qtr. taxes. Cigarettes are still increasing and beer sales are down, but this was to be expected. Linda was to draft ordinance, but sine she is not here we have no indication what has been done. • All licenses are due in May and June. . . . , 5

As of right now she is continuing on with current employees, will place an ad in the paper Wednesday for position, which is less that 25 hours a week, this is a week-end shift and • possible I day during week and fill in. Door was broken, rock thrown, and she found someone to do the mowing. No questions from the Committee, Cindy was thanked and excused. Bingo

John Immordino handed out financial. $24,379.64 was given to the Tribe. He is triming advertising and the total tax given was $5,060.60 for the month. He has tried some new ideas for the month, some worked some didn't.

Total to Tribe after 2 months operation $62,894.61. He had approximately 600 attendance on Thursday night, a little disappointed with the local turnout, bus turn out was good, but will see if this will be consistent. Working on the spend per head.

Jeralyn asked for clarification on the 4th coupon out that had been previously approved. He stated it was free extra • book in the Bingo Club. Discussed the signing of checks, and the rumor about him not moving down, he stated he was looking in the Joplin area. Clean up was discussed and requested a closed session to discuss personnel.

Closed session: 12:00 p.m.

Open Session: 12:30 p.m.

Discussed personnel action of 3 employees at hall. Pow-Wow Report

Jeralyn gave the financial, we are nearing $25,000. goal set by the Committee. Discussion was held on the concession.

Kathy Ellick asked if the Committee had thought about having a Supervisor to operated the Concession to free up the Committee to do other Pow-Wow activities and still have the cash flow. Stated that we have discussed this option and others. • OTHER: Unfinished Business , . . ~. 6 Discussed the miles and miles of paper in the old long house, Carrol said he would endeavor to get rid of it. Discussion was held on moving the refrigerator and freezer • from the Bingo hall to be utilized at the pow-wow for the daily dinners. These items are not being used at the hall.

New Business Memorial Day dinner on May 23 was discussed. Chairman Buffalo asked Aunt Maude if she would do us the honor of being the head cook for the dinner. She accepted. She is to provide a food list and the Business Committee will purchase.

Discussion was held on the entrance to the Catholic Cemetery, it was suggested that a gate at the south boundry be put up. Chairman stated that he does not think Committee has the authority to place a gate that is not on Tribal property. Chairman will get with the County Commissioner of the Northern District to see how this was handled on the blocking of the road.

Carrol discussed the public address system, amp used for the pow-wow is blown, and he has taken it to be checked out and will let us know if it is fixable. He also gave us a demonstration on 4 speakers he has for sale with 650' of wire and coaxial. Speakers sounded good. He is to give the Committee a price. • Communications Letter from Linda Epperly, Attorney from Tahlequah, thru Interstate Gaming about gaming in the Joplin area.

Letter from the Ponca Tribe in opposition of the Oklahoma Land Run caption "This land is ours". Open forum

Discussion about banner for Tribal Princess. Announcements

None

Chairman asked Aunt Maude to give the benediction. Meeting adjourned at 1:30 p.m.

f\~rted, by: f) - . "'-W-Mii 0 LLttJl Je-ralyn tttle • Secretary-Treasurer I~

Quapaw Tribal Business Committee Special Meeting May 10, 1993 • Attending: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Secretary-Treasurer Mike McKibben, Member George Romick, Member Frances Hawk, Member

Absent: Linda Morgan, Member (excused)

OTHERS: Applicants

Meeting called to order at 1:15 p.m. Chairman stated we have a quorum and this meeting was called to interview applicants for the position of Tribal Administrator.

Interviewing began at 1:30 p.m.

Interviewing ended at 3:00 p.m.

Two applicant interviews are scheduled for Friday, 5/14/93 at 1:00 p.m.

Meeting adjourned at 3;15 p.m . • ~:~ ~eralyn ~ittle Secretary-treasurer

• Quapaw Tribal Business Committee Special Meeting May 11, 1993 • Attending: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Secretary-Treasurer Mike McKibben, Member Frances Hawk, Member

Absent: Linda Morgan, Member (excused) George Romick, Member (excused)

OTHERS: None

Meeting called to order at 9:25 p.m. at the request of Business Committee during the pow-wow meeting to discuss personnel.

Discussion was held on the position of head cook for the Title VI program.

Frances moved to hire Ouita Fitzgerald as cook. Leonard second. Mike called for the question. Vote: 4 yes, 0 no, 1 abstain, 2 absent. (Jeralyn abstained). She is to start 5/17/93 . • Rate of pay for the temporary maintenance man discussed. Leonard moved that the temporary maintenance man be paid a rate of $5.00 per hour. Mike second. Frances called for the question. Vote: 4 yes, 0 no, 1 abstain, 2 absent. (Jeralyn abstained).

Discussion on where the pay for the Office Manager/Comptroller should come from. Nancy has suggested that we start utilizing the Community Services Contract. Indirect is being drained.

Leonard moved that the Office Manager/Comptroller be paid out of Community Services, starting at $16,000/year. Frances second. Mike called for the question. Vote: 5 yes. 0 no, 0 abstain, 2 absent. Discussion on the receptionists. There is an line item for this position in indirect, as this positions helps all programs.

Frances moved to pay the receptionist salary out of Indirect funds at a starting salary of $9,650 per year. Leonard second. Mike called for the question. Vote: 5 yes, 0 no, 0 abstain. 2 absent .

Having no other business, Chairman declares this meeting • adjourned at 9:50 p.m. Quapaw Tribal Business Committee Special Meeting May 14, 1993

... Attending: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Secretary-Treasurer Mike McKibben, Member Frances Hawk, Member George Romick, Member

Absent: Linda Morgan, Member (excused)

OTHERS: Applicants

Meeting called to order at 1:15 p.m. for the purpose of interviewing for the position of Tribal Administrator and discussion with Brenda Brown, Office Manager/Comptroller.

Interviewing began at 1:30 p.m. and ended at 2:00 p.m.

Discussion with Brenda about Community Services and Indirect, these are going to be real problem areas. Received a fax from the BIA reflecting the neglect of sUbmitting contractor invoices and reports back to 1988. Brenda would like to have some technical assistance, but she need a letter from the Committee to the BIA requesting. Committee concurred to have Brenda draft a letter and the Chairman would sign it. Just another indication of the lack ... of the former staff not doing their jobs.

Annabelle Phillips asked if she could speak to the Committee in reference to the pow-wow, Committee agreed. She was wanting to know if the cooks that she has lined up to cook during the pow-wow will be paid. Committee agreed on $50 per cook. There will be 2 cooks per day.

In regards to Mr. Tiger, applicant for Tribal Administrator, he did no show up for interview nor submitted his application on time.

Discussion held on the applicants interviewed today and Monday.

Leonard moved to hire Grace Goodeagle as Tribal Administrator. George second. Mike called for the question. Vote: 6 yes, 0 no, 0 abstain, 1 absent.

Stated we need evaluation on probation employees.

Meeting adjourned at 3:10 p.m.

orted by: '7' tr_£ ..~ DJr.cttf~ alyn Bri ~tle ... cretarY-Treasurer QUAPAW TRIBE OF OKLAHOMA

A:J. Box 765 (918) 542-1853 "opaw, Oklahoma 74363 FAX (918) 542-4694

Quapaw Tribal Business Committee Special Meeting, June 11, 1993 ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Sec./Treas. Mike McKibben, Member Linda Morgan, Member Frances Hawk, Member George Romick, Member

Emergency special meeting called to order at 1:45 p.m. to discuss an ICW case. Closed session.

Open session.

No action taken.

Meeting adjourned at 2:00 p.m.

Re.~orted by: • ~~; t3ui:t~ Jeralyn :~tle secretar~~~easurer

• , . ,­ QUAPAW TRIBE OF OKLAHOMA

Quapaw Tribal Business Committee (918) 542-1853 Regular Meeting, June 12, 1993 FAX (918) 542-4694

ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Sec./Treas. Mike McKibben, Member Linda Morgan, Member (arrived 9:30 a.m.) Frances Hawk, Member (arrived 12:10 p.m.) George Romick, Member

OTHERS ATTENDING: Flossie Mathews, Pearl Dukes, Kathy Ellick, Grace Goodeagle, Wes Valliere, Raymond Griffin, John

Chairman called the meeting to order at 9:20 a.m. Leonard Smith gave the invocation. Roll call was carried and a quorum to do business was declared.

Minutes of May 8, 10, 11, and 14 were presented. With no objections from the Committee the Chairman entered the minutes as written.

Treasurer report given. No objections Treasurer report entered as written.

Presentation of bills. Some fall under indirect maintenance • and pow-wow. Secretary was directed to split cost between indirect and pow-wow. Normal pow-wow cost such as electric and phone go ahead and pay.

Closed session: 9:35 a.m. Open session: 10:05 a.m.

Discussed the withdrawal of a tribal member and ICW.

No vote was taken in closed session.

Jeralyn moved to honor the request of tribal member #1227 to withdraw membership from tribal roll. Leonard second. Call. Vote: 6 yes, 0 no, 0 abstain, 1 absent.

In reference to ICW Linda moved to reinerate with a letter stating the Tribe's jurisdiction and the child placed with natural relation as soon as possible. George second. Mike called, Vote: 6 yes, 0 no, 0 abstain, 1 absent. Program Reports:

Grace Goodeagle was introduced as the new Tribal Administrator and she gave the program reports. She gave a status report on the federally funded programs, 8 total, • some of the reports were overdue and some not done at all .. 2 for the past year, but they are making good process in ~ getting these updated. She handed a financial report for the bingo to the Chairman as copies have not been made yet. Concession is still on contract basis and no report on the management agreement status.

Financial report from store was handed out. $2,068.84 in Tribal tax this month. Grace thanked the Business Committee and the staff for being so helpful this past month.

Discussed the lack of gas at the convenience store.

Also discussed an Indirect workshop that the Office Manager Comptroller and Accounting Assistant need to attend.

Linda moved to send both the Comptroller and the Accounting Assistant to the Indirect Cost Workshop in Tulsa, George second. Call. Vote: 6 yes, 0 no, 0 abstain, 1 absent.

Grace did brief the Committee on the bid for the 2nd National EPA Conference. George moved to submit a bid for the 2nd National EPA Conference. Leonard second. Call. Vote: 6 yes, 0 no, 0 abstain, I absent.

Seneca/Cayuga asked for support for their ICW program

Chairman indicated that a special meeting would be called to • work on resolutions. Toots Burtrum requested to run 50/50 at Bingo to raise money for the summer youth camp. It was the concensus of the Committee to allow the CHR program or a designated individual to run 50/50 at hall.

Discussion on the Merard-Hodges Mounds site at Arkansas Post.

Leonard moved to appoint Wesley Valliere to be the Tribal Contact person to the Merard-Hodges Mounds site at Arkansas Post, Arkansas. Linda second. Mike call. Vote: 6 yes, 0 no, 0 abstain, I absent.

Had a request from Sharon regarding income from sale of jewerly. Point of information, The Business Committee never took any action to disallow fund raisers for Sr. X-max party or the children's party, these are rumors that have gotten started, we only asked to be kept advised of the activities. will leave to Grace.

Request to program operation should have gone thru proper chain of command, issue should not be brought to the • Committee the request from Title VI for 2 keys. A letter 3 needs to be drafted and given to staff advising the line of authority and chain of command . • Discussion on an additional phone line and pay phone. Leonard moved that the Business Committee expend the $94.75 to connect pay phone for public and tribal staff and the monthly charge of 36.65 for 6 months to determine the feasibility. Linda second. Call. Vote: 6 yes, 0 no, 0 abstain, 1 absent.

Wes discussed a pay phone down in the pow-wow area.

Discussion held on resolutions. Linda moved to adopt Resolution 061293A for Adult Education Program. Jeralyn second. Call. Vote: 6 yes, 0 no, 0 abstain, 1 absent. Resolution adopted. Jealyn moved to adopt Resolution 061293B for Direct Employment Program. Leonard second. Call. Vote: 6 yes, 0 no, 0 abstain, 1 absent. Resolution adopted.

Jeralyn moved to adopt Resolution 061293C for AVT program. Leonard second. Call. Vote: 6 yes, 0 no, 0 abstain, 1 absent. Resolution adopted.

Linda would like to congratulate Sharon Parham on getting her proposals ready I month prior to sUbmittal. • Chairman was questioned about who the Gaming Commissioners were and why they have not met. Commissioners are: Bill Kyser, George Romick, Bill Hirsch, Leslie Walker and Leonard smith. No reason to meet, there have been no regulation changes.

Flossie questioned the status of the bingo management agreement. Chairman Buffalo stated that we have no word yet, and the he did meet with Tim Harper, Field Rep for the National Indiam Gaming Commission with John Immordino and answered alot of questions.

Pow-Wow Report given. Flossie asked about the ommission of the Tribal Princess Name on the flyers and stated that a letter of apology should be written for the ommission of her name.

Discussion on different activities being done and who was handling what.

Linda wanted to thank the other 6 members of the Committee for all their hard work as she as been siCk and has not been able to participate . • Other: None ., 4

New Business:

Request for Picher Police Dept to raffle prizes at bingo during month of July to raise money for a new patrol car. • Rule by the previous Gaming Commission and approved by previous Committee does not allow for raffles at Bingo Hall.

Communications:

Wesley Valliere, as a Tribal Member entered a contest and won an honorable mention in the National Conference on Ageing poem contest. Wesley read his poem. Committee requested a copy to be place in this years pow-wow program book.

Open Forum:

Pearl Duke question about moving her fence on her land. Chairman Buffalo stated that he assumed it was already done, he would personally go and rattle Mr. Naylors' door.

Announcement:

Flossie stated that the Board of Regents has approved the name change of Haskell to Haskell Indian Nations University

Grace stated that her and Toots would be attending a substance abuse workshop on Grand Lake on Wednesday and • Thursday. Go with I.T.C. for insurance.

Benediction was given by Wes Valliere

Meeting adjourned at 12:50 p.m.

Reported by: n".~ ~~y-n~#A-ittle Secretar /Treasurer

• '. QUAPAW TRIBE OF OKLAHOMA

. Box 765 (918) 542-1853 Quapaw, Oklahoma 74363 FAX (918) 542-4694 Quapaw Tribal Business Committee Special Meeting, July 12, 1993

ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Sec./Treas. Mike McKibben, Member Frances Hawk, Member George Romick, Member

ABSENT: Linda Morgan, Member

OTHERS ATTENDING: Craig Turpin

Meeting called to order at 3:40 p.m. to discuss bingo, personnel and Grace had a couple of items to discuss.

Grace discussed the need for tires on the bus, need 4 at a cost of $165 each for a total of $661. Jim Mate can order and put them on, the bus won't pass inspection without tires. Discussion held, since camp is coming up soon, we really need to get this taken care of. Grace can have the tires ordered.

Personnel problem on the Title VI program. Discussion held, Committee will meet with Title VI staff on Friday at 1:30 p.m.

Discussion held on the overall bingo for the past weekend. Beginning hank was recovered and did make deposits. Problem with clean up, there wasn't any on saturday night. Also discussed the program for the remainder of the month. Raise to $600 regUlar games, $20 bUy in.

Discussion of coordinator pay, Class I $14 and $11, Class II $18 and $16, Class III $30 and $25 with a minimum of 30 people or get the $25 rate. No drive-ins unless primary vehicle is full and no coordinator compensation.

Discussion of kitchen. Will run 1 more weekend contract labor, retain present help with the exception of 1 employee. No employee is to play chip up or any game.

Cut back on staff, 4 to be laid off. Advertise for concession help.

Discussion was held and it was the concensus of the Committee to hire Jean Buxton to supervise the kitchen. she was contacted by Craig Turpin and she would he willing to do this at a rate of $6 per hour to start out. She would need to give her employer now two weeks notice. Secretary is to contact her and work out the details. , 2

Hot ball is to be done away with and will have a bull number free, and it will start at $300.00. Will continue bonus line, first 3 number called will get $50., up to 5 numbers • get a free pack. Craig was directed to call Keeplers and get new programs printed by Friday and to contact the local paper and place an ad with the new phone number, also to check into having some flyers printed with the new number and stating that we are still open. He questioned about cash advance for coordinators. Committee agreed only if enough money is available. Craig also asked about new t-shirts for the employees. Committee stated that they would take into consideration.

Committee directed craig to contact the Coordinators and notify them of the changes, new paperwork would be brought out by the next session to be implemented.

Meeting adourned at 8:15 p.m. /Re orted t y : a ' - 'iJ .!LaA~ fx~ ~yn Br'ttle secretary' reasurer •

•• QUAPAW TRIBE OF OKLAHOMA

. Box 765 (918) 542-1853 Quapaw, Oklahoma 74363 Quapaw Tribal Business Committee FAA (918) 542-4694 Special Meeting, July 27, 1993

ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Mike McKibben, Member George Romick, Member

ABSENT: Linda Morgan, Member Jeralyn Brittle, Secretary/Treasurer Frances Hawk, Member

OTHERS ATTENDING: Allen Core, Linda Epperly

Meeting called to order at 3:00 p.m. to discuss a management agreement with clients of Linda Epperly and to approve a resolution. Chairman Buffalo appointed George Romick to take minutes in the absence of the Secretary.

Discussion was held with Linda Epperly and Allen Core and a draft management agreement was presented. This is similiar to the previous one submitted to NIGA. Committee stated that they would review the agreement and get back with them as soon as possible, also would be talking with others too .

Discussion held on the resolution to modify the CHR • contract. Leonard moved to approve the modified CHR contract resolution #072793. George second. Mike called for the question. Vote: 4 yes, 0 no, 0 abstain, 3 absent.

Meeting adjourned at 4:45 p.m.

{~~ from notes taken by George Romick. ~alYn~i~ secretarf)Treasurer

• QUAPAW TRIBE OF OKLAHOMA

. Box 765 Quapaw Tribal Business Committee (91 B) 542-1 B53 Quapaw, Oklahoma 74363 Special Meeting, July 30, 1993 FAX (91 B) 542-4694

ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Sec./Treas. Mike McKibben, Member

ABSENT: Linda Morgan, Member Frances Hawk, Member George Romick, Member

OTHERS ATTENDING: Dick Schafer, Craig Turpin

Meeting called to order at 3:00 p.m. to discuss a management agreement with Dick Schafer and Craig Turpin. Mr. Schafer has a game in Orlando, Florida and had run a charity game in Indiana where Craig worked for him for a year. Right now is trying to open a game at 31st & Sheridan (Bowman Acres) but the Oklahoma Tax Commission are not approving license at this time.

Has had no experience with Indian Bingo but has worked for 8 years in bingo. Partners are retired and pretty much give him a free hand. Was hesitate about the background money to be put up front, was not familiar with the Indian Gaming Commission. Mr. Schafer asked if he could come out and • watch the operation of the game, Committee said yes. Committee thanked him for him time and said that we would be in touch if it looked like we would pursue an agreement.

Craig asked the Committee if we would consider rehiring him back, Committee agreed that we couldn't.

Discussion the hiring of concession help. 4 waitress, cook, backup prep, fountain person, cash register person was hired.

Meeting adjourned at 6:00 p.m.

orted by:

r ;2. ) ~:,A Jer" yn ~Br' tle Secretary/ easurer • QUAPAW TRIBE OF OKLAHOMA

. Box 765 (918) 542-1853 Quapaw, Oklahoma 74363 Quapaw Tribal Business Committee FAX (918) 542-4694 Special Meeting August 4, 1993

ATTENDING: Lloyd Buffalo, Chairman Jeralyn Brittle, Secretary/Treasurer George Romick, Member Mike McKibben, Member

ABSENT: Linda Morgan, Member Frances Hawk, Member Leonard Smith, Vice Chairman

OTHERS: Fred Warner, Southwest Casino

Special meeting called to order at 3:00 p.m. to discuss bingo.

Fred Warner with Southwest Casino & Hotel Ventures, Inc. has a signed agreement with the Cheyenne-Arapaho waiting to be approved. They are number 1 on the list, but right now the NIGA is not willing to sign any contracts. Their contract has been in since March and were told that it would be another 30 to 60 days before final, theirs will be the first contract signed and the NIGA are really going over it with a fine tooth comb. Fred stated that if a contract could be signed tomorrow, it would be 6 to 8 months before it would • be final. He questioned why the Tribe would want a management company and give up the 30% when the Tribe owns the facility and has a game going on now. Maybe we need a marketing consultant rather than a management company, Discussion was held. Fred recommended that we hire an outside manager, isolate workers from the Tribal government and operate the hall as is. Committee thanked Fred for coming and talking with us and for his input. He again stated that the Tribes has qualified people to run the hall and that would be the way to go. Discussion on concession personnel. Write a letter of reprimand and stipulate that any other incident could result in immediate termination and the on duty concession supervisor has the authority to immediately terminate. Meeting adjourned at 5:30 p.m.

Reported by: '-J:f~ aL~ il~L ;:~~n Brittle • Secretary/Treasurer .' QUAPAW TRIBE OF OKLAHOMA

~. Box 765 (918) 542-1853 'lIIlI!i!ru~paw, Oklahoma 74363 Quapaw Tribal Business Committee FAX (918) 542-4694 Regular Meeting August 14, 1993

ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Secretary/Treasurer Mike McKibben, Member George Romick, Member (arrived at 9:25 a.m.) Linda Morgan, Member (arrived at 9:27 a.m.) Frances Hawk, Member (arrived at 10:25 a.m.) OTHERS ATTENDING: Brenda Brown, Dabney Smith Chairman Buffalo called the meeting to order at 9:15 a.m. Leonard smith gave the invocation. Secretary carried out roll call and announced a quorum to do business. Chairman declared that we do have a quorum.

Minutes of previous meetings of June 11, 12, and July 12, 21, 27, 30 1993 were presented for corrections and approval. Leonard moved to accept the minutes of June 11, 12, July 12, 21, 27, 30 1993. Mike second. Jeralyn called for the question. Vote: 4 yes, 0 no, 0 abstain, 3 absent .

Treasurer report was presented. Secretary asked the Committee for direction on investment of the 11M Account. • Secretary was previously told to reinvest, but need to know for how long, 6 months, year, two years. Committee agreed to 6 months.

George arrived.

Discussion held on the use of $20,000 for the beginning bank at the bingo hall from the bingo revenue account. Chairman stated that this was utilized to keep the hall open but in his opinion we need to have authorization to do this. Mike moved that the starting bank for the bingo hall be utilized from the bingo revenue account. Leonard second. George call. Vote: 5 yes, 0 no, 0 abstain, 2 absent.

Presentation of bills, none except for the Burlington Northern right of way fee of $10, which is to be automatically paid.

Linda arrived.

Committee agreed to suspend the agenda to let Dabney Smith with Bomford, Couch & Wilson give his insurance proposal . Committee thanked Dabney for coming out, and that we would let him know of our decision on Monday. There was another • bid for insurance but it was not in detail. Committee agreed that the Tribe can ill afford to be without insurance 2 and a decision needs to be made now. Jeralyn moved to continue insurance coverage with Bomford, Couch & Wilson. Linda second. Mike called. Vote: 6 yes, 0 no, 0 abstain, • 1 absent. Closed session 10:20 a.m. Open session 12:50 p.m.

Note: Frances arrived during closed session.

Evaluations for employees and will call a special meeting to dicuss the convenience store.

Two ICW cases updates and need additional file on one case.

Dicussed cook applicants and the possibility of offering position to Kathy Ellick, even though she did not update her application. Linda feels that we should readvertise since she did not apply. Committee agreed to readertise.

Discussion held on the extra hours that the assistant cook is working. According to federal law she should be paid.

Title VI is haveing a meeting in Shawnee and the Title VI Director should attend. Discussion held. Committee agreed with the recommendation by Frances that the Director not attend the meeting Shawnee, due to lack of staff on the program. • Leonard moved to pay Kathy Ellick for additional hours to be worked until cook position is filled at current rate of pay. Director is to set hours. Frances second. Mike called. Vote: 7 yes, 0 no, 0 abstain, 0 absent.

Business Committee requested an evaluation on all employees to be done by Friday, 8/20/93, 5:00 p.m. Committee will go over when screen cook application.

Mike excused to go to bingo hall.

Community Services contract discussed. Concensus of the Committee to rewrite proposal and have a Tribal Planner with clerical support and to include purchase of equipment within the proposal. AI-28 still in effect.

Brenda stated that the program reports are falling into place. Nancy has been working hard on getting them straight. We have sent bids out for audits.

HIP mones have not come in yet, hut will keep posted.

Tribal Operations clerk has requested a typewriter, that program does not have the funds for any equipment purchase • and now they have to use other programs equipment, so that •• 3 displaces other workers. Discussion held. Leonard moved to purchase typewriter for Tribal Operations utilizing the $800.78 from Legislative Aide. Linda second. Frances • called. Vote: 6 yes, 0 no, 0 abstain, 1 absent. Discussion held on the duties of the maintenance man, he has requested to block off office to be easier to heat in the garage. Committee will take under advisement.

Discussion held on the law and order bUdget. Linda needs a copy of the contract as she is Chairman of the Committee.

Copy machine is down at the Bingo hall, display panel is out and it will cost $695.00 to replace. Repairman stated that he cannot tell what is wrong with the machine until we get the panel replaced. We have already expended $142.00 for a service call, $273. for a copy cartridge, and the machine still does not work. Committee agreed to have the Secretary get quotes for a copier.

There is no financial report for the hall at this time. Paper work did not have recaps, there were no accruals made. The Committee is endeavoring to get it straight. We have revised the program, right now the hall is running even. The concession staff is now on payroll.

Interstate Gaming is willing to work on Casino in Missouri . Discussion held on the 3 investment companies that the Committee has met with. • Discussion held on the hall and the decision making process, Linda moved that Lloyd and Jeralyn be appointed co-managers at the bingo hall. George second. Discussion held. Linda moved to ammend her motion to include Leonard, second agreed. Further discussion held. Linda withdraws motion, second agrees.

Concensus of Committee that the 3 elected officers have authority to make decisions at the bingo, such as advertising, coordinators, etc.

Concensus of Business Committee to meet with the group that Allen Core brought up and negotiate a management agreement.

Secretary/Treasurer would like to send O.K. Bingo some money and since the QEC account at First National Bank is dormant and not drawing any interest, would recommend closing out that account and sending it to O.K. Bingo. Leonard moved to expend the $4,364.52 in the QEC account to O.K. Bingo to be paid on account. Linda second. Frances call. Vote: 6 yes, 0 no, 0 abstain, 1 absent.

Employees at the hall would like to do a SO/50 to be sent to the American Red Cross Flood Relief next weekend. Committee • agrees. \ 4

Frances stated that the Promenade Indian Club would like a 50/50 next month sometime. Have them get in contact with • the hall. Pow-wow report will hopefully be complete by September. Bills are being paid and some ad monies are still coming in, as of this date we have approximate $19,000.00, this does include the $8,517.48 which had been previously earmarked Beaver Springs Ground Maintenance by the previous Committee.

Discussion held on the repair of the bleachers. George moved to place $15,000 in account for Beaver Springs Park grounds improvement. Linda second. Frances called. Vote 6 yes, 0 no, 0 abstain, 1 absent. Leonard moved to reimburse Brock, Burtrum, and BUffalo camps in an amount not to exceed $700.0 for replacement of camps torn down by previous Committee. George second. Frances called. Vote: 5 yes, 0 no, 1 abstain, 1 absent. (Lloyd abstained) Had a request from Sooner Printing for the opporutnity to bid again on the program book next year.

Several Compliments on the Pow-wow . Discussion on finishing the personnel policy, need to • include the family leave bill. Under comunications there is an International Indian Conference September 13-15, will advise and see who will attend. Ponca Tribe letter wanting two resolutions to support Pawnee Reburial claimes against 1) Smithsonian Institution and 2) Nebraska State Historical Society.

Frances moved to adopt Resolution 081493 to support the Pawnee Tribe on reburial claims. Linda seconds. Leonard called. Vote: 6 yes, 0 no, 0 abstain, 1 absent.

Transportation meeting in Denver, Committee agreed to send Carroll Jackson and would like a written narrative on his return.

Directed Brenda to have name tags on pictures replaced.

Discussion about Indian Day. Tribe will host on September 25, Leonard to be in charge. Committee agreed to $300. for expenses to be paid from pow-wow account.

Discussion about cooks pay from the Memorial Dinner. With • all the hetic schedules in June and July, they have not been I 5

paid. Linda moved to pay the cooks for the Memorial Dinner $75.00 each. Frances second. Linda called. Vote: 6 yes, o no, 0 abstain, 1 absent. • Committee agreed to pay Dorie additional compensation for cleaning bathrooms of $150 during the pow-wow.

Chairman briefed the Committee on Patricia Allen.

Leonard gave the benediction.

Meeting adjourned at 4:15 p.m.

" . li'~por~te~)by: ~ ,I / ... ') ···t ;<...-. ~ ~alYn Irittle Secretary/Treasurer

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• QUAPAW TRIBE OF OKLAHOMA

. Box 765 Quapaw Tribal Business Committee (918) 542-1853 Quapaw, Oklahama 74363 Special Meeting FAX (918) 542-4694 August 20, 1993

ATTENDING: Lloyd Buffalo, Chairman Leonard smith, Vice Chairman Jeralyn Brittle, Secretary/Treasurer George Romick, Member Mike McKibben, Member Linda Morgan, Member Frances Hawk, Member

OTHERS: Cindy Stovall, Convenience Store Manager

Meeting called to order at 5:30 p.m. to discuss personnel at the tribal office and convenience store and any other business. Discussion was held on the family leave bill and how it will affect the store and the bingo.

Evaluations were presented for the convenience store employees by Cindy. She requested and increase of $.50 for the 3 employees that have been with the store the longest. When questioned if the store could handle increases, she stated that she felt it could. She would also like to give the 2 employees that are still on probation a $.25 raise when their probation is completed. Committee stated that they would take her recommendations under consideration and • let her know of our decision. Cindy left the meeting. Went over evaluations of the tribal office personnel. Discussion was held. Linda moved that a 5% increase be given to the store employees, including the manager, tribal office employees that have been employed with the Tribe for a year or more. Mike second. Leonard second. Frances called for the question. Vote: 7 yes, 0 no, 0 absent, 0 abstain. Motion passes.

Committee requested that when each employee reaches 6 months service, have another evaluation for pay increases at that time.

Screened applications for cook on Title VI Program. Interviews to be set for Tuesday, August 24, 1993, beginning at 4:00 p.m. 10 minutes apart.

Discussed the check from the insurance on the damage to the garage. Secretary was directed to deposit check in the tribal grounds maintenance account and direct Brenda to have the maintenance man start repairs.

Discussion was held on the work to be done on the arena bleachers. Will advertise for contract labor for approximately 6 weeks work. Closing date 9/1/93 at 4:30 • p.m. Indian preference. 2 Discussion held on the typewriter to be purchased from the balance of the legislative aide money. Typewriter is $895.and only have $800.78 in account, need direction as what to do. Linda moved that the balance of $94.22 be taken • from the tribal maintenance account. Mike second. Leonard called for the question. Vote: 7 yes, 0 no, 0 absent, 0 abstain.

Linda moved that office staff purchase a calculator for the receptionist out of indirect funds. Mike second. Leonard call. Vote: 7 yes, 0 no, 0 absent, 0 abstain.

Discussion about a copy machine for the bingo hall. Xerox machine is broken down, and it has already cost $142.00 for a reapir man to corne and tell us that we need a $600.00 part before he can tell us what is wrong with the machine. Copy Products would like to bring down a machine to demonstrate. Committee agreed to a demonstration on Tuesday.

Frances questioned the sign on Watson Properties and if it should be taken down. Quick discussion on Indian Day September 25, 1993. Rebecca Jim called and wanted to implement their activities (OCCP Native American Committee) with the Tribes's activities. Leonard to make decision.

Meeting adjourned at 9:25 p.m. ~ Reported by: (~I't J!u)f- Ov:aLL .J't':lyn g,)i ttle Secretary/Treasurer

~ . . QUAPAW TRII~E Of' OKLAHOMA

. Box 765 (918) 542-1853 Quapaw, Oklahoma 74363 Quapaw Tribal Business Committee FAX (918) 542-4694 Special Meeting August 24, 1993

ATTENDING: Lloyd Buffalo, Chairman Leonard Smith, Vice Chairman Jeralyn Brittle, Secretary/Treasurer Mike McKibben, Member

ABSENT: Linda Morgan, Member Frances Hawk, Member George Romick, Member

OTHERS: Allen Core, Applicants

Meeting called to order at 3:30 p.m. to discuss hingo and interview applicants for cook on Title VI program.

Discussed with Allen the negotiations between the Tribe and Interstate Gaming Services, Inc. It has been requested that the Tribe lower its requirement for the minimum guaranteed payment, but the Indian Gaming Regulatory Act requires that a minimum guarantee payment be included in a management contract. Committee was reluctant to lower guaranteed payment, hut would consider with a few stipulations, such as the revenue split be changed from 65/35 to 70/30; if and when Interstate's recommended manager assumes duties, • Interstate provide the "bank", freeing up much needed trihal funds, begin negotiations on Class III contract in Missouri, and the minimum guaranteed payment for the bingo operation be renegotiated if Class III games or video gaming terminals be allowed at the hall. Allen stated that he would write a letter immediately.

Interview Applicants beginning at 4:20 p.m. and ending at 5:30 p.m. Discussion held.

Leonard moved to hire Kathy Ellick as head cook on the Title VI program. Mike second. Jeralyn called for the question. Vote: 4 yes, 0 no, 0 abstain, 3 absent.

Leonard moved to hire Mary Gourd at assistant cook/driver on the Title VI Program. Mike second. Jeralyn called for the question. Vote: 4 yes, 0 no, 0 abstain, 3 absent.

Discussed the Title VI program and how is it doing. Committee requests that the Office Manager for an accounting of the funds for Sr. Citizens, as the Committee was told there were no funds for activities. Need to know where the lunch monies, bingo etc, funds are at .

Office Staff needed a clarification on the annual leave and • sick leave, do employees wait 6 months or start after 90 days. Some employees were told that they could take it 2

after 90 days. Committee discussed this and agreed that it can be taken after 90 days but is not to be abused.

Chairman Buffalo stated that the draft of the transportation • policy is not completed yet. He and Leonard met with the coordinators and as usual they want a lot, more paper, more money, bonus, etc. Discussion held. Lloyd is working on calendar for September. Jeralyn asked if we could contact some contract labor for cleanup as we don't have any. Committee agreed to have Harry Smith, Debbie Smith and Betty Bailey to come in this week-end.

Discussion held on concession.

Meeting adjourned at 7:00 p.m.

Reported by: CQ'fhu..C-~'~ 6k~alyn rittle Secreta' /Treasurer •

• QUAPAW TRIBE OF OKLAHOMA

. Box 765 (918) 542-1853 Quapaw, Oklahoma 74363 Quapaw Tribal Business Committee FAX (918) 542-4694 Sped a I Meeti ng August 30, 1993

ATTENDING: Lloyd Buffalo, Chairman Jeralyn Brittle, Secretary/Treasurer Mike McKibben, Member George Romick, Member

ABSENT: Linda Morgan, Member Frances Hawk, Member Leonard Smith,Vice Chairman

OTHERS: Brenda Brown, Grace Goodeagle

Meeting called to order at 2:20 p.m. to discuss bingo discuss some items at the tribal office.

Brenda and Grace discussed a telephone conversation with a Gary Bloomberg. This gentlemen stated that he had worked on the indirect proposal and told them that an audit had not been done and he had contacted the Inspector General and asked for an extension for us. Brenda said that the man was quite rude, and that he had trained Barbara and Nettie on Indirect. He mentioned something about having a 2 year contract, both Grace and Brenda wanted to know if the Committee had any knowledge of this man. Committee • discussed that this was the person that we were told that had this indirect proposal on a computer and that he could walk our proposal thru, which he did, as that is how we got our indirect monies, but other than that, the Committee does not know this gentlemen.

Grace stated that Julie Kelly with the Bureau will be here Wednesday for overview of filing system that the bureau follows, she will be able to tell us what can be thrown away and what shouldn't be thrown away.

ICW update.

Discussion held on the copy machine. George moved to purchase Konica copier from the Bingo Revenue account in the amount of $2,795.00. Mike second. Jeralyn called for the question. Vote: 4 yes, 0 no, 0 abstain, 3 absent.

Discussion held on the concession and Jean Buxton. Chairman Buffalo stated that he had made some calls on Jean but could not get anything in writing. Mike feels that we should not go with her, Jeralyn states that we should give her the benefit of the doubt. Chairman Buffalo is to call Jean Buxton and hear her side of the story, and possibly meet with Jean. He will report back to the Committee tomorrow • morning at 9:00 a.m. here at the bingo hall. Meeting adjourned at 6:00 p.m. 2

Reported by: I'i fI (2' • ut£AtUL V~- lkralyn(1:i ttle Secretary/Treasurer

•

• QUAPAW TRIBE OF OKLAHOMA

. Box 765 (918) 542-1853 Quapaw, Oklahoma 74363 FAX (918) 542-4694 Quapaw Tribal Business Committee Special Meeting september 1, 1993

ATTENDING: Lloyd BUffalo, Chairman Jeralyn Brittle, Secretary/Treasurer Mike McKibben, Member George Romick, Member

ABSENT: Linda Morgan, Member Frances Hawk, Member Leonard Smith,Vice Chairman

This meeting was scheduled to discuss the concession and and Jean Buxton. Chairman Buffalo stated that he had talked with Jean Buxton. She give her side, but would understand if the Committee did not go with her as she did not need the hassle. Discussion held and the Committee agreed to readvertise for concession supervisor, waitress/waitors, clean-up and security.

Meeting adjourned at 10:30 a.m. • \R~~:i~y~~ ;.ual~~ iJ'ittle Secretary/Treasurer

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