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Canterbury Museum Trust Board, Christchurch, New Zealand

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Canterbury Museum Trust Board, Christchurch, New Zealand CANTERBURY MUSEUM TRUST BOARD, CHRISTCHURCH, NEW ZEALAND Notice is given of a meeting of the Canterbury Museum Trust Board to be held at 2.00 pm on Monday 11 May 2020 via Zoom videoconferencing AGENDA Agenda number Page number at top right bottom right 1 WELCOME 2 APOLOGIES Annette Harris 3 CONFLICTS OF INTEREST & UPDATES OF MEMBERS’ INTERESTS (Attached p 1) 4 CORRESPONDENCE 4.1 Letter of appointment from Te Rūnanga o Ngāi Tahu dated 14 April 2020 (Attached p 3) 4.2 Email regarding extension of appointment from Christchurch City Council dated 8 April 2020 (Attached p 5) 4.3 Email exchange with the Office of the Auditor General from 20 February – 1 (Attached p 7) April 2020 4.4 Proposal by Grant Thornton received 2 April 2020 (Attached p 11) 4.5 Reply by the Museum dated 17 April 2020 (Attached p 17) 4.6 Chair to provide verbal report 5 HEALTH & SAFETY 5.1 Report by Neil Phillips, Acting Public Engagement Manager dated 1 May (Attached p 19) 2020, on Health & Safety for March and April 2020 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 6.1 Meeting held on Monday 9 March 2020 (Attached p 23) 6.2 Email/resolution closure of Museum to the public on Saturday 21 March 2020 6.3 Matters arising 7 COMMITTEE MEMBERSHIP 7.1 Report by David Ayers, Chairperson, dated 30 April 2020, on Canterbury (Attached p 29) Museum Trust Board Committee Membership 8 QUARTERLY REPORT 8.1 Quarterly Report for January – March 2020 (Attached p 41) 9 ANNUAL PLAN 9.1 Report by Nigel Tecofsky, Finance and Services Manager, dated 4 May 2020 (Attached p 51) on draft Annual Plan 2020-21 submissions 10 FINANCE 10.1 Accounts for Payment for February and March 2020 To be tabled 11 INVESTMENT COMMITTEE 11.1 Draft unconfirmed minutes of the investment committee meeting held on To be tabled Thursday 7 May 2020 PUBLIC EXCLUDED SECTION Resolution to exclude the public I move that the public be excluded from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of its resolution are as follows: Agenda General subject of Reason for passing Ground(s) Item each matter to be this resolution in under section considered relation to each matter 48(1) for the passing of this resolution 12 Confirmation of In S7(2)(h) To enable the Committee Minutes Museum to carry out, of previous meeting without prejudice or disadvantage, 13 Risk commercial activities and s7(2)(i) To enable to 14 Investment Museum to carry on, Committee without prejudice or disadvantage, Section 48(1)(a) 15 The Museum Project negotiations (including – The public commercial and conduct of this 16 Quake City industrial negotiations) matter would be s7(2)(f) To enable the likely to result in 17 Board and Chief Museum to maintain the disclosure of Executive only effective conduct of information for public affairs through – which good (i) the free and frank reason to expression of opinions withhold exists by or between or to under section 7 members or officers or employees of the Museum, or any persons to whom section 2 (5) of this Act applies, in the course of their duty; or (ii) the protection of such members, officers, employees, and persons from improper pressure or harassment This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by sections 6 or 7 of the Act or sections 6, 7 or 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above with respect to each item. Recommended that in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987 that the Director, Acting Public Engagement Manager, Finance and Services Manager, Communications and Marketing Manager and Projects Office Manager remain in the public excluded session because of their knowledge of the issues involved. Resolution to readmit the public I move that the In Committee business having been concluded, the public be readmitted, and the resolutions passed in committee be confirmed. 18 GENERAL BUSINESS 19 DATE OF NEXT MEETING 19.1 The next meeting is scheduled for Monday 8 June 2020 CIRCULATION David Ayers (Waimakariri/Hurunui District Councils) Michael McEvedy (Selwyn District Council) Beverley Bolland (Canterbury Pilgrims & Early Settlers Assn) Cr Pauline Cotter (Christchurch City Council) David East (Christchurch City Council) Cr Anne Galloway (Christchurch City Council) Annette Harris (Friends of Canterbury Museum) Puamiria Parata-Goodall (Te Rūnanga o Ngāi Tahu) Susan McCormack (University of Canterbury) Rob Cruickshank (Canterbury Branch, Royal Society of New Zealand) Tom Thomson (Christchurch City Council) Agenda item 3 board members – register of potential conflicts of interest Name Potential conflict of interest David Ayers Member of Rangiora & Districts Early Records Society Rotary Club of Rangiora Charitable Trust - Secretary Heritage NZ - member Canterbury Historical Association - member Christ Church Reinstatement Review Panel Kaiapoi District Historical Society – member Waimakariri Landmarks Group – member Board of Administration Methodist Church of NZ – member Methodist Connexional Property Committee - member Beverley Bolland None declared Pauline Cotter Christchurch City Council – City Councillor Chair of The Christchurch Agency for Energy Robert Cruickshank Christchurch City Council – Employee New Zealand Journal of Zoology – Associate Editor Canterbury Branch of Royal Society of New Zealand – Council Member Entomological Society of New Zealand – Executive Committee Member David East Member of Institute of Directors Trustee of Christchurch Stadium Trust Trustee of Canterbury Sports Foundation Limited Life Member of Surf Life saving NZ Managing Director of Cavalier Business Services Anne Galloway Christchurch City Council – City Councillor Mayors Welfare Fund - Chair Annette Harris None declared Susan McCormack Kiwi Rail – Board member, and Deputy Chair Mortlock McCormack Law – Past Partner Institute of Directors Soddard Family Trust Michael McEvedy Christchurch Catholic Diocesan Foundation - Chair Red Cross Earthquake Fund Commissioner Community Care Lincoln & Districts Patron Lincoln Community Care Trust - Chair Robin Allan Memorial Trust Christchurch City Council Ethics Committee – Convenor St John South Island Trust Selwyn Arts Trust – Chair Selwyn Central St John St John Honours Mason Foundation – Trustee Canterbury DHB Clinical Board Institute of Directors Connamara Family Trust NZ First Capital Canterbury Agricultural & Pastoral Association – Past President Canterbury DHB Consumer Council Puamiria Parata-Goodall Christchurch Arts Centre – Trustee Lincoln University Council – Board Member Te Taumutu Runanga – Executive Member University of Canterbury – Ngai Tuahuriri Advisor to Campus Master Plan 1 Agenda item 3 Creative New Zealand – Funding Assessor Te Pakura Limited – Director Tom Thomson ONZM Elastomer Products Ltd - Managing Director and Shareholder Compounding Specialists Ltd (Trading as Comspec) – Director and Shareholder NZ Manufacturers and Exporters Association – Board Member Motunau Beach RFF – Rural Fire Officer and Deputy Controller Institute of Directors – Member United Fire Brigade Association NZ – Board Member Anthony Wright Antarctic Heritage Trust – Deputy Chair AHT Expedition Endurance Limited - Director CCC Public Art Advisory Group – Chair Clark Collection Scholarship- Selection panel member Council of Australasian Museum Directors – Executive Committee Cranleigh Barton Estate Trust – Advisory Trustee Friends of Canterbury Museum – Committee Government House Gardens Auckland Committee – Member Mason Foundation – Trustee New Zealand Botanical Society – President Robin S Allan Memorial Fund – Trustee As declared in Member profiles and at subsequent meetings Updated 10 March 2020 2 14 April 2020 Anthony Wright Director Canterbury Museum Trust Board Rolleston Avenue Christchurch 8013 Tēnā koe Anthony Te Rūnanga o Ngāi Tahu Representative - Canterbury Museum Trust Board Following completion of our internal appointment process, please be advised that, on behalf of Te Rūnanga o Ngāi Tahu, Te Kāhui Kahukura agreed unanimously, to re-appoint Puamiria Parata-Goodall as the Te Rūnanga o Ngāi Tahu representative to the Canterbury Museum Trust for a further three year term. Nāhaku noa, nā Hana O’Regan General Manager – Oranga Te Rūnanga o Ngāi Tahu 15 Show Place, Addington, Christchurch 8024 PO Box 13-046, Christchurch, New Zealand Phone + 64 3 366 4344, 0800 KAI TAHU Email: [email protected] Website: www.ngaitahu.iwi.nz 3 4 Agenda item 4.2 From: Hall, Darel [mailto:[email protected]] Sent: Wednesday, 8 April 2020 9:43 a.m. To: East, David (Private) Subject: Museum Trust Kia ora David I hope is well in your bubble. Given the Covid-19 situation and uncertainty, the Mayor has asked if you are willing to continue your service on the Museum Trust. She hopes you will accept an appointment that will continue through to the end of the year, ending earlier if circumstances allow. Ngā mihi, Darel Hall | Senior Advisor | Office of Mayor & Chief Executive P: 941 6376 M: 027 229 0930 E: [email protected] W: www.ccc.govt.nz Civic Offices, 53 Hereford Street, Christchurch PO Box 73016, Christchurch 8154 From: David East [mailto:[email protected]] Sent: Wednesday, 8 April 2020 10:02 a.m. To: 'Hall, Darel' Subject: RE: Museum Trust Yes happy to continue Rgds David East From: David East <[email protected]> Sent: Wednesday, 8 April 2020 10:03 AM To: 'David Ayers' <[email protected]>; 'Michael McEvedy' <[email protected]> Cc: 'Anthony Wright' <[email protected]> Subject: FW: Museum Trust FYI David 5 6 Agenda item 4.3 From: Murray Powell [mailto:[email protected]] Sent: Thursday, February 20, 2020 9:46 AM To: Anthony Wright <[email protected]> Subject: Expiry of Audit Contract with Grant Thornton Good morning Anthony.
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