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Agenda Aberdeen City Council Regular Meeting City of Aberdeen, South Dakota Monday, May 24, 2021 at 5:30 P.M

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Agenda Aberdeen City Council Regular Meeting City of Aberdeen, South Dakota Monday, May 24, 2021 at 5:30 P.M AGENDA ABERDEEN CITY COUNCIL REGULAR MEETING CITY OF ABERDEEN, SOUTH DAKOTA MONDAY, MAY 24, 2021 AT 5:30 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 123 S. LINCOLN ST. 1. CALL TO ORDER A. ROLL CALL B. PLEDGE OF ALLEGIANCE 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES, CITY COUNCIL MEETING OF MAY 17, 2021 4. OPEN FORUM 5:30 TO 5:40 P.M. – 1. SEE FORMAT GUIDELINES AT END OF AGENDA 5. CONSENT CALENDAR – POSSIBLE APPROVAL A. SET HEARING DATE OF JUNE 7, 2021 AT 5:30 P.M. – SPECIAL ONE-DAY LIQUOR LICENSE ON JUNE 17, 2021 FOR ABERDEEN AREA CHAMBER OF COMMERCE DBA BUSINESS AFTER HOURS, 5TH AVE., SW BETWEEN ALLEY AND SOUTH MAIN ST. B. LICENSE – WATER & SEWER CONTRACTOR – DEBOER CONSTRUCTION INC. C. PLATS: 1. SOVEREIGN GRACE CHURCH SUBD. TO ABERDEEN IN THE SW¼ OF SEC. 6, T123N, R63W OF THE 5TH P.M., BROWN COUNTY, SD (901 – 24TH AVE., SE) 2. STACY HARTY FIRST ADD. TO THE CITY OF ABERDEEN IN THE NE¼ OF SEC. 13, T123N, R64W OF THE 5TH P.M., BROWN COUNTY, SD (424 NORTH JAY ST.) 3. HOLTEY FIRST ADD. TO THE CITY OF ABERDEEN IN THE SE¼ OF SEC. 6, T123N, R63W OF THE 5TH P.M., BROWN COUNTY, SD (2405 NORTH ROOSEVELT ST.) 4. HAPI 2021-2 SUBD. TO THE CITY OF ABERDEEN IN THE NE¼ OF SEC. 13, T123N, R64W OF THE 5TH P.M., BROWN COUNTY, SD (407 NORTH PENN ST.) 5. AMERICAN NEWS FIRST SUBD. TO THE CITY OF ABERDEEN IN THE SW¼ OF SEC. 13, T123N, R64W OF THE 5TH P.M., BROWN COUNTY, SD (124 SOUTH 2ND ST.) D. REPORTS AND MINUTES FROM CITY BOARDS – RECEIVE AND PLACE ON FILE 1. ABERDEEN AIRPORT BOARD MEETING MINUTES 2. ABERDEEN CITY PLANNING COMMISSION MEETING MINUTES 3. BOARD OF ZONING ADJUSTMENT MEETING MINUTES 4. K.O. LEE ABERDEEN PUBLIC LIBRARY BOARD OF TRUSTEES MEETING MINUTES 6. NEW BUSINESS A. PUBLIC HEARING ON PETITION TO REZONE PROPERTY DESCRIBED AS ERDMANN ST 1 SUBDIVISION TO THE CITY OF ABERDEEN IN THE SW¼ OF SEC. 13, T123N, R64W TH TH OF THE 5 P.M., BROWN COUNTY, SD (302 SOUTH 4 ST.) FROM (I-2) DISTRICT AND (C-3/R-4) DISTRICTS TO (I-2) DISTRICT FOR RONALD AND KAREN ERDMANN POSSIBLE FIRST READING OF ORDINANCE NO. 21-04-01 TO REZONE PROPERTY 05/20/2021 Page 1 of 92 B. ORDINANCE NO. 21-05-02 REGARDING THE ISSUANCE OF LOCAL MEDICAL CANNABIS ESTABLISHMENT PERMITS AND/OR LICENSES POSSIBLE FIRST READING OF ORDINANCE NO. 21-05-02 C. APPLICATION FOR COMMUNITY EVENT PERMIT - FALLOUT CREATIVE COMMUNITY’S ART & MUSIC FESTIVAL ON JUNE 6, 2021 AT THE 200 BLOCK OF SOUTH MAIN ST. POSSIBLE APPROVAL OF A COMMUNITY EVENT PERMIT FOR FALLOUT CREATIVE COMMUNITY ON JUNE 6, 2021 D. RECOMMENDATION ON BIDS FOR REFUSE COLLECTION UNIT FOR PUBLIC WORKS DEPARTMENT POSSIBLE APPROVAL TO AWARD THE BID TO SANITATION PRODUCTS FOR REFUSE PACKER BODY IN THE AMOUNT OF $62,228.00, TO AWARD BID TO TRUCK CENTER CO. FOR A CAB/CHASSIS UNIT IN THE AMOUNT OF $81,634.00 LESS TRADE ALLOWANCE ON A 2014 FREIGHTLINER OF -$47,500.00 FOR NET BID IN THE AMOUNT OF $34,134.00, TO DECLARE A 2014 FREIGHTLINER SURPLUS FOR TRADE-IN TO TRUCK CENTER CO., AND AUTHORIZE THE CITY MANAGER AND FINANCE OFFICER TO SIGN ALL NECESSARY DOCUMENTS AFTER APPROVAL BY CITY ATTORNEY E. PARKS AND RECREATION BOARD APPOINTMENTS AND REAPPOINTMENT 1. APPOINT ELIZABETH SCHWAB TO ABERDEEN PARKS AND RECREATION BOARD FOR A FIVE-YEAR TERM ENDING JUNE 30, 2026 POSSIBLE APPROVAL OF APPOINTMENT OF ELIZABETH SCHWAB TO ABERDEEN PARKS AND RECREATION BOARD 2. APPOINT JAKE CRAMOND TO ABERDEEN PARKS AND RECREATION BOARD FOR A FIVE-YEAR TERM ENDING JUNE 30, 2026 POSSIBLE APPROVAL OF APPOINTMENT OF JAKE CRAMOND TO ABERDEEN PARKS AND RECREATION BOARD 3. REAPPOINT DAVE SANDVIG TO ABERDEEN PARKS AND RECREATION BOARD FOR A SECOND, FIVE-YEAR TERM ENDING JUNE 30, 2026 POSSIBLE APPROVAL OF REAPPOINTMENT OF DAVE SANDVIG TO ABERDEEN PARKS AND RECREATION BOARD 7. REVIEW AND APPROVAL OF CLAIMS AND PAYROLL A. BILLS: APPROVAL OF BILL LIST FOR MAY 24, 2021 B. PAYROLL – APPROVAL FOR PAY PERIOD FROM MAY 9, 2021 THROUGH MAY 22, 2021 AND CITY’S SHARE OF SOCIAL SECURITY, OLD AGE AND SURVIVOR’S INSURANCE, RETIREMENT, HEALTH AND LIFE INSURANCE COUNCIL MEMBERS MAY ABSTAIN REGARDING AN IDENTIFIED CLAIM IN THE BILL LIST OR PAYROLL AND VOTE TO APPROVE THE REMAINDER OF THE BILLS OR PAYROLL 8. CITY MANAGER’S REPORT 9. ADJOURNMENT 05/20/2021 Page 2 of 92 1. OPEN FORUM PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL WITH QUESTIONS, CONCERNS OR COMMENTS ON ITEMS, WHICH ARE NOT ON THE AGENDA. CITIZENS ARE ASKED TO SIGN UP TO SPEAK PRIOR TO THE OPEN FORUM PORTION OF THE MEETING. OPEN FORUM WILL BE LIMITED TO 10 MINUTES (IF NO ONE IS IN ATTENDANCE FOR THE OPEN FORUM, THE REGULAR MEETING MAY BEGIN) UNLESS A MAJORITY OF THE CITY COUNCIL AGREES TO EXTEND THE TIME PERIOD. THE OPEN FORUM MAY NOT BE USED TO MAKE PERSONAL ATTACKS, TO AIR PERSONALITY GRIEVANCES, TO MAKE POLITICAL ENDORSEMENTS, OR FOR POLITICAL CAMPAIGN PURPOSES. OPEN FORUM WILL NOT BE USED AS A TIME FOR PROBLEM SOLVING OR REACTING TO THE COMMENTS MADE, BUT, RATHER FOR HEARING THE CITIZEN FOR INFORMATIONAL PURPOSES. THE CITY COUNCIL MAY RESPOND WITH REQUEST FOR CITY MANAGEMENT TO FOLLOW UP AND REPORT BACK ON ANY ISSUE RAISED DURING THE PUBLIC ADDRESS TIME. A PRESENTATION MAY NOT EXCEED TWO MINUTES IN DURATION. 2. ADA COMPLIANCE: THE CITY OF ABERDEEN FULLY SUBSCRIBES TO THE PROVISIONS OF THE AMERICAN’S WITH DISABILITIES ACT. IF YOU DESIRE TO ATTEND THIS PUBLIC MEETING AND ARE IN NEED OF SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY FINANCE OFFICE AT LEAST 8 HOURS PRIOR TO THE MEETING SO APPROPRIATE AUXILIARY AIDS AND SERVICES CAN BE MADE AVAILABLE. THE CITY COUNCIL MEETS WEEKLY ON MONDAYS AT 5:30 P.M. EXCEPT WHEN A HOLIDAY FALLS ON MONDAY, IN WHICH CASE THE MEETING IS HELD AT 5:30 P.M. ON THE NEXT BUSINESS DAY. 3. A COPY OF THE SUBJECT MATTER ON THE CITY COUNCIL MEETING AGENDA IS AVAILABLE FOR PUBLIC DISTRIBUTION AT THE CITY FINANCE OFFICE AND AVAILABLE ON THE CITY’S WEBSITE www.aberdeen.sd.us. **OPEN MEETING GUIDELINES DURING COVID-19 PANDEMIC** ALL PERSONS ATTENDING THE MEETING SHOULD MAINTAIN PHYSICAL SEPARATION OF AT LEAST SIX FEET BETWEEN PERSONS WHO ARE NOT IMMEDIATE FAMILY MEMBERS OR MEMBERS OF THE SAME HOUSEHOLD. PUBLIC SEATING IN COUNCIL CHAMBERS WILL BE ARRANGED TO MAINTAIN THE PHYSICAL SEPARATION AND SEATING MAY NOT BE MOVED IN VIOLATION OF THIS REQUIREMENT. ANY PERSON WHO FAILS TO MAINTAIN THE REQUIRED SEPARATION WILL BE ASKED TO COMPLY. SUCH PERSON WILL BE REMOVED FROM COUNCIL CHAMBERS UPON REFUSAL TO COMPLY. 05/20/2021 Page 3 of 92 MINUTES ABERDEEN CITY COUNCIL MEETING City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, May 17, 2021 at 5:30 p.m., regular meeting of the City Council. CALL TO ORDER MEETING ROLL CALL Present at roll call were City Council Members Mark Remily by teleconference, Rob Ronayne, Dave Lunzman, Josh Rife, Alan Johnson, Justin Reinbold, Tiffany Langer, Clint Rux by teleconference, and Mayor Travis Schaunaman. City Staff present were Joe Gaa, Ron Wager, Robin Bobzien, Brett Bill, Karl Alberts, Dave McNeil, Bob Braun, Rich Krokel, Chris Brick, Brad Gardner, Barry Dunlavy, and Joel Weig by teleconference. PLEDGE OF ALLEGIANCE Mayor Schaunaman led the Pledge of Allegiance. APPROVAL OF AGENDA Motion by Ronayne, second by Lunzman to approve the agenda. Upon roll call vote, all voting aye, motion carried. MINUTES Motion by Johnson, second by Rife to approve the minutes of the May 3, 2021 City Council Meeting, as circulated. Upon roll call vote, all voting aye, motion carried. OPEN FORUM No one appeared in open forum to address the Council. CONSENT CALENDAR Motion by Ronayne, second by Lunzman to approve the following items on the consent calendar: SET BID DATE – of June 15, 2021 at 2:00 p.m. for bids on the construction of the proposed Disinfection System Improvements at the Water Treatment Plant. LICENSES – Private Security – Andrew Alfaro; Residential Building Contractor – Brian Little dba B & L Flooring, Sheetrock, Interior/Exterior Painting LOTTERY NOTICE – Hub City Soccer Club – receive and place on file ASSIGNMENT OF PRIVATE AREA HANGAR LEASE AGREEMENT – from the Estate of Jerome A. Eckrich, Jr. to Aberdeen Professionals, Inc. PROCLAMATION – “Public Works Week” on May 16 – 22, 2021 Upon roll call vote, all voting aye, motion carried. OLD BUSINESS ORDINANCE NO. 21-05-01 Motion by Johnson, second by Ronayne to approve second reading and final adoption of Ordinance No. 21-05-01 amending Chapter 12 – Building and Building Regulations of the 05/20/2021 Page 4 of 92 City Code and adopting the 2018 Editions of various technical codes, with local amendments. Upon roll call vote, all voting aye, motion carried. HEARING AND PASSAGE OF RESOLUTION NO. 21-05-02R STATING THE INTENT TO LEASE MUNICIPAL HANGAR TO PRIVATE PERSON City Attorney Ron Wager explained the re-bid held on May 5, 2021 for the lease of the 60’ x 90’ steel, aircraft storage hangar at the Aberdeen Regional Airport owned by the City. Wager reported the bids submitted were from Quest Aviation, a FBO, with a high bid of $25,017 annually and Darrell Hillestad, a non-FBO, with a bid of $14,100 annually. Wager stated that the Airport Board at its May 6, 2021 meeting voted to make no recommendation to the Council regarding an award of the bid and the Council may award the municipal hangar lease on the basis it deems advisable and may reject any and all bids.
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