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Badge Registration and Housing Information

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Badge Registration and Housing Information BADGE REGISTRATION AND HOUSING INFORMATION This information is also available on the NAMM Web site: www.namm.org • R & B Badge Lounge • Will Call • Badge Registration • Online Hotel Reservation Information • Official Hotel List • Hotel Location Map • Hotel Fax Reservation Form • Event Space at Officials Hotels • Online Interactive Event Reservation Form • Official Hotels Offering Suites • Exhibitor Suite Reservation Form R & B BADGE LOUNGE The NAMM R & B Lounge is located below the escalator in Hall E Lobby and is reserved exclusively for red and blue badge holders, including manufacturers’ reps and Press. This large business center offers meeting tables, e-mail access, free wireless internet, limited copy services and language translators upon request. A receptionist will also be on hand to assist Members with their business center needs. Only attendees wearing a Red (Exhibitor), Blue (Buyer) or clear (Press) badges will be permitted in the R & B Lounge. WILL CALL HAS IMPROVED! Save Money and Time by Picking Up Your Badges at Will Call Improvements in technology and enhancements in NAMM’s Will Call system have resulted in this being a great option for everyone to have their NAMM badge waiting for them at the NAMM Show. There are a number of reasons to use Will Call over mailing badges: • We get GREEN by not wasting paper. • Save money and time by avoiding on-site badge fees and registration lines. • Experience the flexibility of having 24-hour access to update, add or change a NAMM badge electronically by logging on to the NAMM web site. • Each attendee will receive an individual badge confirmation via email. For Will Call hours and additional badge info visit www.namm.org/thenammshow/2010/badges To further speed up the on-site Will Call process, each badge that is registered will require an email address. A personalized barcoded badge confirmation will be sent to the email address. When the attendee arrives at Will Call they will scan the bar-code on the badge confirmation and the badge will print almost instantly. If you have any further questions about taking advantage of Will Call, phone us at (760) 438-8001 or email [email protected] EXHIBITOR BADGE REGISTRATION WORKSHEET FREE Badge Deadline: December 4, 2009 January 14-17, 2010 – Anaheim, CA ANAHEIM CONVENTION CENTER Company Name: _________________________________________________ Register Online at: Contact Name: ___________________________________________________ Address: _______________________________________________________ www.namm.org City, State, Zip, Country: ___________________________________________ or fax completed form to: 760-438-3483 Phone #: _______________________Fax: ____________________________ See reverse side for additional Registration Contact e-mail: ________________________________________ registration information. Badges will be sent via first-class mail to above address. Please print name and badge type for each show attendee Booth emergency contact info: E = Exhibitor S = Exhibitor Employee V = Visitor A = Artist I = Industry Associate Name:_____________________ ❑ NAMM Membership Renewal: Card # _______________________________________ Exp. Date ________ Phone:_____________________ Signature: _____________________________________________________ Badge On-Site First Name Last Name Type Pickup E-mail (must be unique for each registrant) 1 2 3 4 5 6 7 8 9 10 11 12 AFTER DECEMBER 4, 2009, A $25 LATE FEE WILL BE CHARGED FOR EACH BADGE REQUESTED. Badge requests after the deadline are picked up at WILL CALL only. For more show info, go to www.namm.org/thenammshow/2010. Only those NAMM Member company employees who are registered for their Exhibitor Badge allotment: (available October 23, 2009) own red Exhibitor badge or yellow Non-Exhibiting Manufacturer badge may • 8 ‘E’ (Exhibitor) badges for 1st 100 sq ft, + 2 for each additional 100 sq ft, 1 register additional attendee names for their company, subject to allotment. ‘S’ (Employee) badge per employee minus Exhibitor badges requested. Attendees registered as a Visitor by a NAMM Member company may not • 1 ‘V’ (Visitor) badge per employee. register additional names for show badges. • Badge allotment for employees and guests of NAMM member companies. Terms and Conditions: • Exhibitor allotment may not be used for end users, dealers, or distributors. • NAMM Show Badges are the property of NAMM. • All registrations, all categories count toward company allotment • $50 replacement fee for any lost or misplaced badge. • Company name will appear on all badges requested for visitors. • NAMM Show Badges are not transferable and must be worn in a • Please do not request Exhibitor badges for anyone, 17 or under. visible fashion at all times when on the show floor. Non-Exhibitor Badge allotment: • Badge name must match name on photo identification. • Badge allotment is limited to 4 Non-Exhibitor or Visitor badges. • Forms with fictitious or offensive names may not be processed. • Buyer badges are available to distributors only. • NAMM is not responsible for illegible entries, misspellings, omissions. • Badge allotment is for the employees and invited guests of NAMM • NAMM Show badges may not be photocopied or duplicated. member companies. • Any attempt to transfer or sell any NAMM Show badge may result in recall • No purchase allowed over allotment of 4 of all badges issued to responsible company. 5790 Armada Drive, Carlsbad, CA 92008 • Phone: 800-767-6266 International Callers: 760-438-8001 or e-mail us at [email protected] 53 2010 NAMM SHOW REGISTRATION INFORMATION FREE BADGE REGISTRATION Officially opens for Retailers, Manufacturer Reps and Non-Exhibitors onSeptember 8, 2009. EXHIBITOR REGISTRATION opens on October 23, 2009. Important information to know! • Your NAMM Membership must be active through the 2010 NAMM Show in order to register for free badges. Visit www.namm.org/renew. • WILL CALL is for Employees, Industry Associates, Artists and invited Guests to pick up badges onsite at one of our convenient WILL CALL locations. No more waiting for badges in the mail. The WILL CALL option allows you to make changes to a badge name online until the badge has been printed. A confirmation with instructions will be sent to your e-mail account. A photo ID and an e-mail confirmation are all that is required. For more details about WILL CALL, contact Ken Longenecker at [email protected] or call 760 438 8001. • Badge requests received after the December 4 badge deadline, are $25 each (subject to allotment) and will be available for pickup at Will Call, located at the Anaheim Convention Center in the lobbies of Hall E, Hall A and the Arena. • Non-industry Visitors under the age of 16 may not attend NAMM Shows • Only two categories of badges will have access to the NAMM Show for anyone under 16: 1. Retail Employees that can be verified as employees. 2. Endorsed Artists that can be verified as artists. • Minors verified as employees or artists must be accompanied by an adult at all times. • Badges for qualified minors will count against company allotment. 54 THE 2010 NAMM SHOW JANUARY 14-17, 2010 / ANAHEIM, CALIFORNIA HOTEL INFORMATION Included in this document: Hotel Reservation Information Hotel Acknowledgement Changes/Cancellation Wait List Important Dates Procedures for Making Reservations on the Internet Group Room Request for Ten (10) Rooms or More at the Same Hotel Suite Reservation Instructions and Guidelines Hotel Listing and Map Please be advised: sleeping room requests for all NAMM hotels will be handled by the Anaheim Housing Bureau. This is a complimentary service provided to NAMM and its Members. To obtain special rates, make your reservations early and through the Anaheim Housing Bureau, not through the hotels directly. A limited number of rooms are available at these preferred rates. Hotels nearest the Anaheim Convention Center and those with lower rates sell out very early; historically, many are sold out on the same day as housing open. HOTEL RESERVATIONS: INTERNET: For best availability and immediate acknowledgement, make your reservation via the Internet. Log on to the Anaheim Housing Bureau/Passkey Site directly with the special NAMM Web address and Member number, provided to you by NAMM. These will be e-mailed to all active NAMM Members before housing opens on Wednesday, September 16, 2009. If you do not receive a link, 55 please contact the NAMM office. You will need your Member number to obtain a hotel room. FAX/MAIL: Complete the NAMM Hotel Reservation Form and submit via fax or mail to the Anaheim Housing Bureau. NAMM does not process hotel reservations. Please do not mail or fax forms to the NAMM office because this will delay your request. These forms will be processed on a first-come, first-served basis. Forms received prior to housing opening will not be processed. Faxed or mailed housing requests will take longer to process and choice hotels may not be available. Room reservations require a credit card guarantee as a deposit. In order to reserve a hotel room, you must provide a credit card valid through February 2010 or your housing request cannot be processed. Credit cards will not be charged prior to your arrival unless you are booking ten (10) rooms or more. You will be required to present a credit card upon check-in. If you use a corporate card number and will not have the card with you at check-in, you must provide a copy of the front and back of the credit card and an authorization letter from the credit card holder. Checks need to be made payable to the Anaheim Housing Bureau. ACKNOWLEDGEMENTS: If reserving your rooms via the Internet, your hotel confirmation will be sent to you immediately via e-mail. If you make reservations made via fax or mail you will be sent hotel acknowledgements within two weeks of the Anaheim Housing Bureau receiving the request. You will not receive a confirmation from the hotel. CHANGES/CANCELLATIONs: All changes to and cancellations of hotel reservations can be made through the Passkey web site or through the Anaheim Housing Bureau until December 11, 2009.
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