Non-Faculty Academic Personnel Handbook
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NNoonn--FFaaccuullttyy AAccaaddeemmiicc PPeerrssoonnnneell HHaannddbbooookk Approved by the Academic Policy Council October 2001 Updated February, 2006 ACKNOWLEDGMENT [To be returned to the Office of the Dean] I hereby acknowledge that I have received a copy of the Morehouse School of Medicine Non- Faculty Academic Personnel Handbook, revised February, 2006. I understand that I am to promptly read the contents of this handbook which set forth the terms and conditions of my appointment, including development of intellectual properties and where applicable my employment. This handbook supersedes and replaces any previous handbooks. I understand that if I have any questions regarding the contents of this handbook, I should discuss them with my supervisor or the Associate Dean for Administration. I understand that circumstances will undoubtedly require that the policies, procedures, rules, and benefits described in this handbook change from time to time as the medical school deems necessary or appropriate in its discretion, and that those changes will be valid when approved by the appropriate authorities. I understand if any changes occur with this document, I will be notified of these changes in writing by formal memo or other correspondence, and that such changes will be incorporated in future editions of the Non-Faculty Academic Personnel Handbook. Employee’s Name (Print or Type) Date: Employee’s Signature ii PURPOSE OF HANDBOOK This handbook is an informational guide outlining some of the most important policies, programs, and benefits afforded employees who have academic titles without faculty status (non-faculty academic personnel) at Morehouse School of Medicine. Non-faculty academic personnel are expected to read this document and use it for future reference. Information contained in this Handbook is qualified in its entirety by reference to statements of official MSM policy set forth in the MSM Administrative Policy and Procedure Manual, the MSM Faculty Bylaws and related Appendices and the MSM Employee Handbook. The Non-Faculty Academic Personnel Handbook will make references to other documents to address specific issues for any particular non-faculty academic personnel group. These documents should be consulted if specific questions arise. All MSM policies are available in your departmental offices or the Library. iii Table of Contents 1. HISTORY, MISSION, GENERAL ORGANIZATION ....................................................................... 1 1.1 Brief History ................................................................................................................ 1 1.2 Mission ........................................................................................................................ 2 1.3 Accreditation............................................................................................................... 2 1.4 Administrative Organization ........................................................................................ 3 2. DEFINITION OF NON-FACULTY ACADEMIC PERSONNEL........................................................... 5 2.1 Research Associate....................................................................................................... 5 2.2 Teaching Associate ...................................................................................................... 5 2.3 Clinical Associate:........................................................................................................ 5 2.4 Research Scholar:......................................................................................................... 6 2.5 Visiting Scholar:...........................................................................................................6 2.6 Post Doctoral Fellow: .................................................................................................. 6 2.7 Senior Scientist………………………………………………………………………......6 2.8 Lecturer……………………………………………………………………………….... .7 3. CLASSIFICATION/APPOINTMENT.................................................................................... ….....7 3.1 Appointment Process ................................................................................................... 7 4. COMPENSATION.................................................................................................................. 11 5. PAY SCHEDULE .................................................................................................................. 11 6. HOURS OF WORK............................................................................................................... 11 7. VACATION ......................................................................................................................... 11 8. TRANSFERS........................................................................................................................ 12 9. RESIGNATIONS.................................................................................................................... 12 10. INVOLUNTARY SEPARATION……………………………………………………………..…..11 11. GRIEVANCE PROCEDURE..................................................................................................... 12 12. ETHICAL STANDARDS IN THE CONDUCT OF RESEARCH.......................................................... 12 13. ACADEMIC FREEDOM.......................................................................................................... 13 14. CONSULTING AND TEACHING ACTIVITIES ............................................................................. 13 15. MSM RESEARCH RELATIONS WITH INDUSTRY..................................................................... 13 16. PATENT POLICY.................................................................................................................. 13 iv 17. INTELLECTUAL PROPERTIES ................................................................................................ 13 18. RESPONSIBLE CONDUCT OF SCHOLARSHIP AND RESEARCH ................................................... 14 19. SERVICE CENTERS .............................................................................................................. 14 20. EVALUATION OF NON-FACULTY ACADEMIC PERSONNEL ...................................................... 14 21. DISCRIMINATION/DISCRIMINATORY HARASSMENT POLICY.................................................... 14 APPENDIX I—Job Descriptions.............................................................................................. 19 APPENDIX II—Research Integrity Policy For Responding to Allegations of Scientific Misconduct..................................................................................................... 16 APPENDIX III— Intellectual Property: Copyrights & Royalties............................................... 39 - Materials Transfer Agreement form APPENDIX IV—Policy Statement on Faculty-Industry Research Relations.............................. 48 APPENDIX V— Patent Policy................................................................................................. 52 - Invention Disclosure form - Confidentiality Agreement APPENDIX VI— Policy for the Responsible Conduct of Scholarship and Research ................. 63 - Guidelines to Encourage Responsible Research Practices APPENDIX VII— Service Center Recharge Policy.................................................................. 72 v 1. HISTORY, MISSION, GENERAL ORGANIZATION 1.1 Brief History The Morehouse School of Medicine has a unique history. In 1973, Morehouse College received a federal grant to conduct a feasibility study. The study focused on the development of a two-year program to train students for careers as primary care physicians who would work in medically underserved areas. The study revealed the severe shortage of African- American and other minority physicians in the United States, and particularly in Georgia. In addition, the study highlighted a general shortage of physicians for rural areas and the inner cities of the nation. To address the critical health manpower needs of the citizens of Georgia and those who reside in medically underserved areas of the nation, the National Medical Association endorsed the development of a new medical school at Morehouse College. Other organizations, including the Georgia State Medical Association, the Georgia General Assembly, and the Carnegie Council also supported the development of a new medical school at the College. Morehouse College accepted this challenge. It was established as a two-year educational program in the basic sciences in April 1975 as The School of Medicine at Morehouse College. The charter class of twenty-four students entered a two-year basic science program in September 1978. Those students, and the subsequent two classes, transferred from The School of Medicine at Morehouse College to other medical schools elsewhere in the country to complete their clinical training. The School of Medicine became independent of Morehouse College in 1981. Morehouse School of Medicine received authorization from the Liaison Committee on Medical Education (LCME) in July of that same year, to begin planning for expansion to a four-year degree granting institution. The initial four-year program included a contractual arrangement with Emory University School of Medicine for the teaching of all required third-year clinical clerkships. In April 1985, the LCME granted MSM the authorization to award the Doctor of Medicine degree. The first class of students receiving the M.D. degree