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Agenda of Council Meeting Council Tuesday 17 March 2020 at 10.30am AGENDA Council Meeting 17 March 2020 Northland Regional Council Agenda Meeting to be held in the Council Chamber 36 Water Street, Whangārei on Tuesday 17 March 2020, commencing at 10.30am Recommendations contained in the council agenda are NOT council decisions. Please refer to council minutes for resolutions. Item Page Housekeeping/Karakia 1.0 APOLOGIES (NGĀ WHAKAPAHĀ) 2.0 DECLARATIONS OF CONFLICTS OF INTEREST (NGA WHAKAPUAKANGA) Councillors will be asked to confirm any pecuniary or non-pecuniary interests in the ports issue and the wider Supply Chain issue. 3.0 HEALTH AND SAFETY REPORT FEBRUARY 2020 5 4.0 COUNCIL MINUTES/ACTION SHEET/COUNCIL WORKING PARTY AND WORKING GROUP UPDATES 4.1 Confirmation of Minutes - 18 February 2020 8 4.2 Receipt of Action Sheet 18 4.3 Working Party Updates and Chairpersons' Briefings 20 4.4 Working Group Updates and Chairperson's Briefings 21 5.0 FINANCIAL REPORTS 5.1 Financial Report to 29 February 2020 22 5.2 Regional Rates Collection - Update to 31 December 2019 26 6.0 DECISION MAKING MATTERS 6.1 Local Body Election Matters 31 6.2 Māori Representation 50 6.3 Authority to Develop a Proposal for an Inter-regional Marine Pest Pathway Plan 55 6.4 Draft Council Submission on Proposed NES Outdoor Storage of Tyres 62 6.5 Northland Water Storage and Use Project: Additional Project Funding 68 6.6 LGNZ Remits 71 6.7 Regional Software Holdings Limited - Six Month Report to 31 December 2019 77 6.8 Regional Software Holdings Limited Draft Statement of Intent for 2020-2022 97 ID: A1294601 2 Council Meeting 17 March 2020 7.0 OPERATIONAL REPORTS 7.1 Chair's Report to Council 118 7.2 Chief Executive’s Report to Council 120 7.3 Northland Inc. Limited: Second Quarter 2019/20 Reporting Against Statement of Intent 2019-2022 147 7.4 Legislative Compliance for the Period 1 July - 31 December 2019 154 8.0 RECEIPT OF COMMITTEE MINUTES 156 9.0 BUSINESS WITH THE PUBLIC EXCLUDED 161 9.1 Confirmation of Confidential Minutes - 18 February 2020 9.2 Receipt of Confidential Committee Minutes 9.3 Human Resources Report 9.4 Appointment of Northland Inc. Directors 9.5 Freeholding Industrial Area Ground Leases 9.6 Natural Hazards Request for Budget Carry Forward ID: A1294601 3 ACC - Accident Compensation Corporation MOT - Ministry of Transport ALGIM - Association of Local Government Information MPI - Ministry for Primary Industries Management MSD - Ministry of Social Development AMA - Aquaculture Management Area NCMC - National Crisis Management Centre AMP - Asset Management Plan/Activity Management Plan NES - National Environmental Standards AP - Annual Plan NDHB - Northland District Health Board BOI - Bay of Islands NZRC - New Zealand Refining Company (Marsden Point) BOPRC - Bay of Plenty Regional Council NGO - Non-Governmental Organisation CAPEX - Capital Expenditure (budget to purchase assets) NIF - Northland Intersectoral Forum CBEC - Community, Business and Environment Centre NINC - Northland Inc. CDEM - Civil Defence Emergency Management NIWA - National Institute of Water and Atmosphere CEG - Co-ordinating Executive Group – Northland Civil Defence NORTEG - Northland Technical Advisory Group management team NPS - National Policy Statement CEO - Chief Executive Officer NZCPS - New Zealand Coastal Policy Statement CIMS - Co-ordinated Incident Management System (emergency NZTA - New Zealand Transport Agency management structure) NZQA - New Zealand Qualifications Authority CMA - Coastal Marine Area NZWWA - New Zealand Water and Wastes Association CPCA - Community Pest Control Areas OFI - Opportunity for Improvement CRI - Crown Research Institute OSH - Occupational Safety & Health DHB - District Health Board OSPRI - Operational Solutions for Primary Industries DOC - Department of Conservation PCBU - Person Conducting Business or Undertaking DPMC - Department of Prime Minister and Cabinet PDF - Portable Document Format ECA - Environmental Curriculum Award PPE - Personal Protective Equipment ECAN - Environment Canterbury RAP - Response Action Plan EECA - Energy Efficiency Conservation Authority RAQP - Regional Air Quality Plan EEZ - Exclusive Economic Zone RCP - Regional Coastal Plan EF - Environment Fund RFI - Request for Information ELT - Executive Leadership Team RFP - Request for Proposal EMA - Employers and Manufacturers Association RTC - Regional Transport Committee EOC - Emergency Operations Centre RLTS - Regional Land Transport Strategy EPA - Environmental Protection Authority RMA - Resource Management Act 1991 ETS - Emissions Trading Scheme RMG - Resource Managers Group (Regional Councils) FDE - Farm Dairy Effluent RMZ - Riparian Management Zone FNDC - Far North District Council ROI - Return on Investment FNHL - Far North Holdings Limited RPMP - Regional Pest Management Plan FPP - First Past the Post – voting system for NRC elections RPMS - Regional Pest Management Strategy GE - Genetic Engineering RPS - Regional Policy Statement GIS - Geographic Information System RSG - Regional Sector Group GMO - Genetically Modified Organism RSHL - Regional Software Holdings Ltd HSNO - Hazardous Substances & New Organisms Act RTO - Regional Tourism Organisation HBRC - Hawke's Bay Regional Council RWASP - Regional Water and Soil Plan HEMP - Hapū Environmental Management Plan SIPO - Statement of Investment Policy and Objectives Horizons - Brand name of Manawatu-Wanganui Regional Council SITREP - Situation Report HR - Human Resources SMF - Sustainable Management Fund HSWA - Health and Safety at Work Act 2015 SOE - State of Environment (or) State Owned Enterprise IEMP - Iwi Environmental Management Plan SOLGM - Society of Local Government Managers IPPC - Invited Private Plan Change: a process to allow Aquaculture SPARC - Sport & Recreation New Zealand Management Areas to be established STV - Single Transferable Vote IRIS - Integrated Regional Information System SWAG - Surface Water Allocation Group KDC - Kaipara District Council SWPA - Sustainable Water Programme of Action KPI - Key Performance Indicator TAG - Technical Advisory Group LATE - Local Authority Trading Enterprise Tier 1 - Site level plan or response for an oil spill LGA - Local Government Act 2002 Tier 2 - Regional level plan or response to an oil spill LGNZ - Local Government New Zealand Tier 3 - National level plan or response to an oil spill LGOIMA - Local Government Official Information and Meetings TLA - Territorial Local Authority – City & District Councils Act 1987 TMP - Treasury Management Plan LGOL - Local Government Online TOR - Terms of Reference LTP - Long Term Plan TPK - Te Puni Kōkiri (Ministry of Maori Development) LTFS - Long Term Financial Strategy TUANZ - Telecommunications Users Association of NZ MCDEM - Ministry of Civil Defence & Emergency Management UNISA - Upper North Island Strategic Alliance MFE - Ministry for the Environment WDC - Whangarei District Council MHWS - Mean High Water Springs WHHIF - Whangarei Harbour Health Improvement Fund MMH - Marsden Maritime Holdings Limited WRC - Waikato Regional Council MNZ - Maritime New Zealand WSMP - Workplace Safety Management Practices MBIE - Ministry of Business, Innovation and Employment WWTP - Wastewater Treatment Plant MOH - Ministry of Health ID: A1294601 4 Council Meeting ITEM: 3.0 17 March 2020 TITLE: Health and Safety Report February 2020 ID: A1291458 From: Andree James, Health and Safety and Human Resources Advisor and Beryl Steele, Human Resources Manager Executive summary/Whakarāpopototanga This report provides an overview of health and safety activity during the month of February 2020. It has been a relatively quiet month, however, there were two serious near-misses reported. Recommendation That the report ‘Health and Safety Report February 2020’ by Andree James, Health and Safety and Human Resources Advisor and Beryl Steele, Human Resources Manager and dated 28 February 2020, be received. Background/Tuhinga Injury Related Hazards Accident No Loss Medical First Aid Accident Not Medical time Treatment Treatment Near Hazard Incident Security Period Work Work Treatment Injury Incident Incident Miss (HAZ) (INC) (SEC) (ACC W) (ACC Incident (LTI) (MTI) (FTI) NW) (NMTI) 2018 7 8 0 2 4 0 13 35 17 6 2019 1 20 1 0 2 1 18 15 8 1 2020 1 2 0 0 3 61 4 4 2 0 Jan 1 0 1 0 0 61 4 3 0 0 Feb 0 0 0 0 0 0 4 1 1 0 Events of interest • Near miss: Two of our staff were in the Awanui river collecting samples. One was acting as a spotter. A truck arrived overhead some time later and proceeded to dump rocks into the river bed. The spotter noticed this, and our staff were able to escape the area unharmed. The Far North District Council, who contracted this work, are investigating to find out the identity of the contractors and address the issue with them. • Near miss: There was an incident of road rage where one of our staff members felt it necessary to call 111. A driver threw out a piece of rubbish in front of them when they were driving. When our staff member pulled up at the traffic lights, they asked him why he threw out his rubbish. It was at this stage the driver got aggressive. After abusing our staff member, he followed them, driving erratically and dangerously. The driver did end up turning off leaving our staff member to return to the Whangārei office. • Incident: While at traffic lights a member of public tried to squeeze passed the rear of one our council vehicles and a traffic island to get into a turning lane. The driver scrapped their ID: A1294601 5 Council Meeting ITEM: 3.0 17 March 2020 vehicle while doing this. No one was harmed and the damage to the council
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