Agenda

TE HIKU O TE IKA CONSERVATION BOARD TE RUNANGA PAPA ATAWHAI MO TE HIKU O TE IKA

Board meeting to be held at

Te Ahu Conference Room Cnr of Matthews Ave & South Road, Kaitaia

on

Friday, 29 June 2018

Commencing at 10am a.m. DOCCM 3029443 CONTENTS EMBARGOED Until start of formal meeting 29 June 2018 at 10:00 a.m.

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A G E N D A (Fold out back pages)

Apologies received: Sheridan Waitai, Co-Chair Mary Jane Ardley, Member Mike Finlayson. Member Darryn Ratana, Director, Partnerships Sue Reed-Thomas, Director Operations, Northern North Island Aaron Taikato, Pou Tairangahau Nicole Anderson, NZCA Liaison

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ITEM 1 - KARAKIA TIMATANGA

▪ Welcome ▪ Apologies ▪ Health & Safety briefing.

Recommendation:

THAT the apologies be accepted.

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ITEM 2 - CONFLICTS OF INTEREST

▪ Board Members are required to declare any Conflict of Interest relating to subjects contained in the Agenda or discussed at the meeting.

Recommendation:

THAT the Board NOTE the requirement to declare Conflicts of Interest relating to subjects contained in the Agenda or discussed at the meeting.

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ITEM 3 - MINUTES OF THE PREVIOUS MEETING

• A copy of the Unconfirmed Minutes from the previous meeting of the Board is required to be ratified by the Board as a true and accurate record.

Recommendation:

THAT the Board CONFIRM the minutes of the Te Hiku o Te Ika Conservation Board Meeting held on 13 March 2017 with the amendments as a true and accurate record

TE HIKU O TE IKA CONSERVATION BOARD

Minutes of a meeting of the Te Hiku o Te Ika Conservation Board held at Te Ahu Conference Room, Cnr of Matthews Ave and South Rd, Kaitaia on Friday, 17 November 2017 5497514

Present

Board Members Rangitane Marsden - Ngai Takoto (Chair) Chris Jenkins - Community Sonny Christie - Te Aupouri Abe Witana – Te Rarawa Mike Finlayson – Community

Department of Conservation Hamish Eglinton, Statutory Manager, Northern North Island, Doug Te Wake, Department of Conservation, Kaitaia

In Attendance Ian Ivey, Minute Taker

Public Attendance Rudi Hoetjes, New Zealand Fish and Game

1. Karakia Timatanga a. The meeting commenced at 10.10 am with a Karakia from Abe Witana, Te Rarawa.

1.2 Apologies 7

Sheridan Waitai (Ngati Kuri); Darryn Ratana (Partnerships Manager DOC); Aaron Taikato (DOC); Sue Reed-Thomas (Director Operations NNI, DOC); Mita Harris (NZCA); David Neho (Operations Manager, Doc, Kaitaia).

Moved Chris Jenkins seconded Mike Finlayson

THAT the apologies be accepted. CARRIED

At this point Chris Jenkins suggested that the Agenda for the meeting should be reviewed and the members could prioritise the items in order of importance. He suggested that Agenda items 6. 10.1 and 10.2 should be addressed before commencing item 4 and the remainder of the Agenda. Hamish Eglinton said item 9.3 should also be a priority item. Those present agreed to the Agenda priority adjustments.

2. Conflicts of Interest

There were no declarations of Conflicts of Interest from Board members. If any Conflict of Interest arose during the meeting Board members would declare this before discussing a specific item.

3. Minutes of the previous meeting

3.1 Unconfirmed minutes

No amendments to the unconfirmed minutes were presented.

Moved Abe Witana seconded Chris Jenkins

THAT the Board confirm the minutes of the Te Hiku o Te Ika Conservation Board meeting held on 11 August 2017 as being a true and correct record. CARRIED

3.2 Matters arising

There were no matters arising from the minutes.

6. Conservation Management Strategy (“CMS”)

Hamish Eglinton presented document titled a ‘Preliminary Agreement. Plan to develop a Conservation Management Strategy (CMS)” for Te Hiku O Te Ika Iwi and the Director General. Key points from the ensuing discussion were: • The word “Parties” needs to be clarified. • There was general consensus with the proposed workplan. • Iwi have generic values need to be used for the iwi engagement process. • It should be referred to as a discussion document. • Process to be taken with regard to public engagement is provided in two phases. Phase one is the addition of a public non-statutory process focused on Te Hiku; phase two is the statutory public process which is open to the wider public. 8 • There has been no comment received from Ngati Kuri, the Co-Chair. will meet with Ngati Kuri to seek their views.

Moved Chris Jenkins seconded Sonny Christie

THAT the Board CMS Plan document presented be accepted. CARRIED

9. Administration

9.3 Future Meetings Schedule

It was confirmed the next Board meeting will be held on February 9th, 2018 and a further meeting on May 11th, 2018. Key discussion points were: • That the venue should be the Te Ahu Centre and this needs to be confirmed. • That a field visit should be associated with future Board meetings, perhaps on the day prior to the meeting. February 8th was suggested as a date for the next field visit. • A number of suggestions were made regarding field visits, including the Kaimaumau and the dune lakes or, Warawara, and looking at kauri dieback. • It was suggested that the first field visit associated with the February 9th, 2018 Board meeting should include the dune lakes and a second associated with the May 11th, 2018 meeting focus on kauri dieback. This should also include a presentation to the Board about kauri dieback as well as a field visit • It was noted that there was a need for urgency to deal with the kauri dieback problem. People’s thinking and practice is a big part of the issue as well as the solution. Other comments made included how important sustainability within the primary sector was for the Far North and work being done by Scion to develop a science-based land use strategy for Te Hiku. • The Board was advised that the NZCA was planning a meeting in Auckland or Northland on June 25th and 26th 2018 and that he had suggested it be hosted in the Northland region. • Working group meetings. Because the CMS development process needs to commence in December 2017, it was suggested that a working group meeting be aligned with a DOC/iwi meeting scheduled for December 19th in Whangarei. Hamish Eglinton was asked by the Co-Chair to coordinate.

9.4 Board Action Schedule

No comments.

10. Other Business

10.1 Allocation of Members to Liaison Roles

It was agreed those roles be as follows:

Body Liaison Member Fish & Game Council Chris Jenkins Northland Regional Council Mike Finlayson

9 Pest Control Committee Mike Finlayson Northland Conservation Board Chris Jenkins Auckland Conservation Board Chris Jenkins * NZCA Mita Harris Far North District Council Mike Finlayson

* On a specific issue basis.

10.2 Board Process for Completing Submissions and Correspondence

• The issue of having no process in place for providing submissions and who should sign them off. • After some discussion, it was agreed that the co-chair will sign off all submissions and that members will have 3 days to review any submission being put forward on behalf of the Board. Once the review process has been completed and the submission approved, an electronic signature of the co-chair can be included by Staff, so it can be submitted. Moved Abe Witana seconded Chris Jenkins

THAT the process discussed for finalising and submitting submissions on behalf of the Board is adopted and that authorisation is given to use the co-chairs electronic signature for signing all submissions on behalf of the Board. CARRIED

4. Liaison reports

4.1 Co-Chair Reports

Ngati kuri – Sheridan Waitai

The Chair advised he has spoken to the Co-Chair about their role and re-engaging with the Board.

Te Kupenga – Rangitane

• The CMS is a critical item for the Board and requires iwi agreement and alignment (including Ngati Kuri) to progress successfully. • The Chair will resubmit the kaitiakitanga document developed previously as it provides an over-arching context for the CMS process to proceed. • 4.2 Member reports on activity since the last meeting

Community – Chris Jenkins

A written report was included in the Agenda

Te Rarawa – Abe Witana

A verbal report was provided that included: • An update re the Te Rarawa catchments. 10 • The hosting of an environmental conference on March 1 – 4, 2018. Board members will be circulated with details. • A report on the Mangamuka Saddle clean-up and stakeholder/community involvement. • Between 25 and 30 people attended a joint Project Jonah whale rescue training day.

Te Aupouri – Sonny Christie

A verbal report was provided that included: • An update re Project Jonah activities. • Water is becoming a big issue and associated liaison with the Council, • The dune lakes and associated issues/activities. • Hamish Eglinton gave a brief report about DOC funding applications at the end of this verbal report.

Community – Mike Finlayson

A verbal report was provided that included. • His concerns about kauri dieback. A need to engage the community is critical. • He suggested pig hunters “could be brought into the loop”. • Doug Te Waka (DOC) said that pig dog kiwi aversion training was now a mandatory requirement for pig hunting competitions and as part of this training kauri dieback was discussed with pig hunters. There is a strong demand for such training. Around 80% of all pig dogs in the Bay of Islands/Te Hiku have had such training. Chris Jenkins said someone in the kauri dieback role should be asked to give a presentation to the Board. • Rudi Hoetjes of Fish and Game said they have no statutory responsibility for big game, just fresh water fish and game birds. However, he added that forestry company permits require all dogs used for game bird hunting to have kiwi aversion training before being issued.

4.3 New Zealand Conservation Authority Report

Included in the Agenda.

Moved Chris Jenkins seconded Abe Witana

THAT the Board RECEIVE the written and the verbal board member liaison and NZCA reports. CARRIED

5. Department of Conservation

Abe Witana requested that item 5.5 in the Agenda be considered first before the remainder of the items so that Rudi Hoetjes could make his presentation and leave. It was agreed.

5.5 Briefing to the Board by Fish & Game, Rudi Hoetjes 11

A verbal report was provided that included: • Fish & Game is funded entirely by game licence fees. Some areas are “fee rich” and others (like Northland) are fee poorer. A national funding allocation process ensures that the latter areas receive sufficient financial resources. • The Northland region has now been granted sufficient funding to enable the appointment of a Field Officer based in the Far North. It is currently being advertised and it is hoped to make an appointment before the end of 2017.They are looking to rent an office in Kaitaia or nearby. • Their key focuses in the Far North are wetlands, addressing unlicensed hunting, and improving connectedness with iwi. • Chris Jenkins added that Fish & Game is incorporated under the Conservation Act and they are important for the Te Hiku CMS process. He also noted how critical fish and game has been in some major conservation issues where they fought many years ago to protect wetlands from drainage and also protect rivers via water conservation orders (RMA) • Mike Finlayson said liaison with the new Far North Fish & Game office needs to be established

5.1 Director of Operations Northern North Island, Sue Reed-Thomas Report

A written report was included in the Agenda and taken as read.

5.2 Kaitaia Office Operation Manager’s Report – Doug Te Waka

A verbal report was provided that included: • DOC has appointed a new Far North staff member focused on biodiversity • They have a big gap in fire training and training to deal with whale stranding as well as iwi relationships. • It was asked if the army could be able to assist with whale stranding’s. DOC does use the military when they are in the Far North for some tasks e.g. for engineering and track work.

5.3 Board Nominations 2018 – Hamish Eglinton

A written report was included in the Agenda. Discussion points included: • A concern was raised about the election process potentially disrupting development of the CMS if a significant change in membership of the Board occurs. • The Chair asked Hamish to draft a letter to the Minister explaining the situation and requesting that the existing Board members who wish to stay be given preference. • Staff explained that there are internal processes that recommend appointments for both iwi and community members and these will be commencing shortly.

5.4 Permissions System

A written report was included in the Agenda. Discussion points included: • How the stakeholder engagement process was structured from DOC through Iwi to Marae/Hapu/Whanau level.

12 • Te Rarawa were forming a number of Iwi committees for the return of cultural properties which are part of the Korowai agreement. • There is a need to clearly define the communication tree with Iwi/Hapu/Marae and manawhenua.

5.6 Permissions Report

There was no discussion.

• Moved Abe Witana seconded Mike Finlayson

THAT the Board RECEIVE the written and verbal Department of Conservation Reports. CARRIED

12.30 p.m. The meeting adjourned for lunch

1.00 p.m. The meeting resumed

7. Public forum

There were no members of the public present

8. Promotion and communication

No update to the Board was available.

9. Administration

9.1 Financial Statement

A written report was included in the Agenda. Discussion points included: • Hamish Eglinton expressed a concern that actual spending was well below the budgeted allocation for the year to date and that a failure to utilise the funds may see them lost in future. • Including site visits in association with future Board meetings will require funding and increase spending. • Can budget be allocated for RBA training and advised that it could be, provided that such training was for Board members. • Payment for the time Board members spent working on matters outside the formal Board meetings, for example the work Chris Jenkins did formulating a submission on behalf of the Board. • Hamish Eglinton said that payments for such work, as well as attending meetings in a liaison role (where there is no conflict of interest), were allowed. However, the Board should pass a resolution approving such payments in each case prior to work being undertaken. • 9.2 Inward and outward correspondence schedule

• Hamish Eglinton said the “Subject” content for item 0032 in the Inwards Correspondence schedule was incorrect and should read “Letter from Lou Sanson re Board support”. 13

No motion was put in relation to these two Agenda items.

10. Other Business

Items 10.1 and 10.2 were dealt with as a priority earlier in the meeting

10.3 Board Members additional items of business

• Abe Witana noted that the Board has the ability to establish an “Iwi Pataka Board” as part of the Te Hiku Conservation Board. • This is a process for decision making on applications made to access cultural materials. • Further information will be provided to the Board for consideration.

11. Board issues identified for discussion at the meeting

11.1Issues presented in the Public Forum Section of the meeting

• No issues presented.

11.2 Media Articles – Identification of Opportunities

• Abe Witana suggested putting together a community information pack • Sonny Christie asked about Facebook and social media postings relating to the Board and its activities. • Abe Witana volunteered to draft a media release.

11.3 Other issues tabled by/or of concern to Members

• Chris Jenkins referred back to the CMS plan document tabled under Agenda item 6 and reiterated that values and kaitiakitanga are a key focus. He mentioned that Rangitane Marsden has a document relating to both that can be circulated. Abe Witana also commented on the values that need to be considered. • Hamish Eglinton said that there is a need to have a clear agenda for the Working Group Meeting on December 19th. (The immediate priority is to complete actions agreed to at the last working group meeting i.e. finalising place boundaries and reporting on progress with Cultural materials and Waahi tapu plans • One focus is about building strong relationships going forward. There is still some DOC/Iwi relationship building required. • The Board member election issue could also be promoted because of the need to retain stability of membership.

The meeting closed at 1.40 p.m. with a Karakia from Abe Witana

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ITEM 4 - LIAISON REPORTS

• Board Members will report back on liaison that has been undertaken with individuals/groups/organisations since the previous meeting.

• Board Members are invited to prepare written liaison reports for inclusion in the AGENDA for each Board meeting.

• Reports included in the agenda should be taken as read.

The following are core items for each Board Agenda:

4.1 Co-Chair reports. • Rangitane Marsden • Sheridan Waitai

4.2 Member reports • Individual Board Members to present their report

4.3 New Zealand Conservation Authority • There is no current NZCA Member for Northland

Recommendation: THAT the Board

1. RECEIVE the Co-Chair Reports.

2. RECEIVE the Liaison Reports from Board Members.

4.1 Co-Chair reports • Co-Chair – Rangitane Marsden • Co-Chair – Sheridan Waitai

4.2 Board Member report

• Written Board Member reports are attached below. • Other Members are invited to table reports on the day

TO: Te Hiku Conservation Board FROM: Abraham Witana, Te Runanga o Te Rarawa DATE: 6 June 2018 SUBJECT: Conservation within the rohe of Te Rarawa

Introduction The purpose of this report is to provide to the board a comprehensive progress report on all matters relating to the Warawara Whakaora Ake program. Contract Trappers The three trappers Nick, Stanley and Todd, with support from Shane, resumed bait laying within the private lands in the CPCA (Community Pest Control Area) from mid- March. Over the next few months pest numbers in the CPCA will be monitored by NRC (Northland Regional Council) to ascertain the effectiveness of this work. These contracts will all be renewed in mid-April for a further six-month period. During this time further funding options for the ground-based pest control operations will be scoped – this work is currently being supported mainly from the funds remaining from the DOC (Department of Conservation) Community Conservation Partnerships grant. The future of this CPCA work will be reviewed during the development of the Project Management Plan.

Taonga Hotspots Project Owing to unfavourable weather being forecast for the 14-25 March period scheduled for this survey, the fieldwork in Warawara was postponed until 7-18 November. The team from Manaaki Whenua have apologised to all those affected by this late decision, acknowledging the hard work many had put into preparations for this trip. They are looking forward very much to working together again with the Warawara partners and communities during the rescheduled trip in November, following a similar format to that planned. At that time of the year there will also be the additional advantage of increased day length.

Warawara Hut It has been decided to delay assembly and completion of the hut on site in the ngāhere until later in the year, probably in November when helicopter access may be available

in association with the above project. We are currently in discussions with DOC regarding formalizing the management of this hut, due to the obligations to comply with their policies.

Warawara Access Road An event was held on site in the new car-park by the gate into the conservation area on 27 March to mark the completion of the upgrade of the first 2km section of the road, with funding and technical assistance having been provided by FNDC (Far North District Council), and the works carried out by local contractor Hori Proctor.

The beautiful weather on the day was greatly enjoyed by all – as was the wonderful catering provided by Maryanne Proctor and her team from Pawarenga. Thanks for the support provided on the day by the Komiti Kaitiaki and other project partners.

The first slip beyond the gate will be closed to 4WD vehicles from the end of April owing to increasingly soft ground conditions, in line with the advice of the DOC engineer. It is hoped that the road at this slip will be repaired as soon as possible in the spring, to followed by repair of the more serious second slip at the crossing of the Hauturu tributary. Funding for these works is yet to be confirmed by DOC.

Warawara Titipounamu Protection Project Preliminary planning for this project is continuing – this ground-based predator control project will be located west of the access road within Te Kauae o Ruru Wahine and will operate over the next three years at least. Kiwi in Warawara A hui was held at Waipuna Marae on 19 February at which a group from Massey University led by Dr Isabel Castro discussed their work researching the genetic diversity of populations of Northland brown kiwi. They were accompanied by Blandy Witehira from Te Rawhiti. This work has particular importance in relation to management decisions pertaining to translocation of kiwi, including juveniles from creches, and management of kiwi populations on islands and isolated mainland populations. While most of this work will be centered on the Bay of Islands, it is possible that a request might be made to include the Warawara kiwi population within this study. They also discussed the prospect of being able to assist with other aspects of kiwi monitoring, etc. The possibility of getting some kiwi monitoring done in Warawara this winter is currently being considered – access to some sites will be affected by the current condition of the road within the ngāhere. In addition to this, NRC with assistance from DOC are investigating the possibility of getting some kiwi listening devices set up in Warawara later this year to give us a better idea of the status of kiwi especially within more accessible parts of the ngāhere; also the possibility of a bat/pekapeka survey within Warawara at some stage in the future.

Hui Taiao Māori: Te Ao Tūroa This very successful and enjoyable national hui was hosted by Te Rarawa at Korou Kore Marae, Ahipara on 1-4 March. The presentation on Warawara Whakaora Ake led to a number of questions and conversations with people from other areas, helping build the network of connections with other hapū and iwi around the country. Again, a big mihi to all those who worked so hard in ensuring the success of this special hui and to those who came along to support the kaupapa, and to help the hau kāinga with manaakitanga.

Mitimiti Trapping Workshop Rongo and Mike Knight from NRC, with the support of our trappers, held a very successful trapping workshop at Mātihetihe Marae on 9 March. This was aimed at helping local volunteers learn the basics to enable a few additional trap lines to be established and maintained on private lands to supplement the predator control work of the project team within the CPCA. Perhaps this initiative may in time be picked up by others?

Biosecurity

a) Kauri Dieback Guidelines for Trappers. A new pamphlet for trappers has been produced – these practices will be adopted by the Warawara trapping team. The implications of kauri dieback on management decisions for Warawara are serious and potentially far-reaching. b) Myrtle Rust Spread. The number of infestations of myrtle rust nationally has now reached around 600 sites. The formal response from MPI (Ministry for Primary Industries) has shifted from eradication to management (i.e. it looks as if it is going to be with us long term). Any signs of local infestations should still be notified immediately. It’s interesting that so far the disease has been found on only one mānuka tree. c) Plague/Rainbow Skinks. There are some of these small recently-introduced skinks in Warawara – they have the potential to out-compete our native species for food and habitat and reproduce much faster. Checks of gear and vehicles should be made by all groups before going into the ngāhere. d) Argentine Ants. These aggressive ants are a threat to baby birds and other fauna. There have been no records as yet from Warawara, and we must do our best to ensure it stays that way. Special care is required in checking gear and vehicles being transported from infested areas e.g. Kaitaia. There must be a duty of care on everyone going into our ngāhere to ensure they are not unconsciously transporting any of these serious pests.

Warawara Forget-me-not

This small plant (Myosotis matthewsii) is endemic to Te Hiku o Te Ika (found nowhere else in the world) and may possibly now exist only in Warawara. This is named after one of the Kaitaia Matthews family who was the botanist who first scientifically identified this plant around 1900. Following a visit to Warawara with some of the project partners and Komiti Kaitiaki a few years ago, Jessie Prebble and a colleague from Manaaki Whenua produced an article on native forget-me-nots recently in a technical publication. It is likely that the teams in November’s survey will be asked to keep a special lookout for this rare plant.

Reports from a recent visit indicate that one of the known sites where this small plant is found is being devastated by pig rooting – only eight of the 63 plants located in 2012 are still surviving.

Rewarewa Research A letter has also recently been received from Manaaki Whenua, seeking approval for the collection of a few leaves from about 20 rewarewa trees, to enable research to be

undertaken to learn more about the genetic diversity of rewarewa across the country. This is part of a bigger project seeking better understanding of the variations that exist within different potential honey sources. This leaf collection could be done during the survey in November, or by someone else going up in the ngāhere. The Komiti Kaitiaki has given approval for this collection, providing any findings arising from it are shared with them.

Collective of Hokianga Restoration Projects – He Ripo Kau The Reconnecting Northland Trust is helping support the development of a collective of the numerous ecological restoration projects which are being undertaken within the rohe of Hokianga whānui – this is to be called He Ripo Kau. Most of these projects are on the south side, in the general Waipoua/Whirinaki/Waimā area. A steering group is being formed and an invitation has been extended to Warawara Whakaora Ake to join this collective. An application for funding is currently underway to enable this collective to be developed. It is seen that, through this collective additional support will be available for the sharing of expertise, technical skills, planning and other opportunities for collaborative development. Socially and culturally it will also help enhance the sense of ‘Hokiangatanga’ within this mahi taiao. In time, as the positive ecological benefits of the mahi within each project spread, we will start to see more region-wide improvements as the effects of our projects begin to overlap, with manu then able to range more freely across the landscape once again. This is the essence of the vision of Reconnecting Northland. In no way would being part of this collective compromise te tino rangatiratanga of Warawara Whakaora Ake. In time it could in fact potentially greatly enhance our effectiveness. While the concept looks promising, the Komiti Kaitiaki has decided to defer for now their decision to join the collective until the benefits and implications for Warawara Whakaora Ake become clearer.

Warawara Planning Working Group Update A Working Group made up of reps of the project partner groups has been formed and a first workshop was held on 20 March. a) Members. Komiti Kaitiaki – John and Hank, TRAM – Rongo, DOC – Tansy, NRC – Kane, RN – Gary, Coordination – David. b) Scope. Guiding the development of Warawara Whakaora Ake Project Management Plan (PMP) and Mana Enhancing Agreement (MEA) c) Timeline. • April – Discussion papers and questions developed for communities and project partners • May – First hui for hapū to input into PMP. Partners also input into MEA • June – Revised drafts of both the PMP and the MEA developed • July – Second hui for hapū to consider the draft PMP. Partners also to consider draft MEA • August – Drafts of both documents finalized • September – PMP and MEA both adopted by partners This is indicative only and may be subject to change. The MEA development process may be able to be sped up, but reasonable opportunities for direct hapū input into PMP is seen as being essential, so this timeline is probably realistic.

The reps on the Working Group will lead the liaison within their own groups/organisations.

Signing of Settlement Agreement Warawara Whenua Ngāhere i Te Taiao A meeting was held recently with the Director-General of DOC Lou Sanson in Wellington, and arrangements are being made for him to travel north in June to sign this Agreement with Te Rarawa and the Warawara Komiti Kaitiaki.

This was supposed to have been signed within six months of the Settlement i.e. by May 2016. From an operational perspective the sooner it is signed, the better, as it is becoming increasingly apparent that, in the absence of the incentive which this high- level Agreement will provide for the three parties to develop a robust shared- governance/management regime for the conservation area of Warawara, DOC is generally following a unilateral ‘business as usual’ approach which in some cases can seem like an affront to the post-Settlement expectations and mana of Te Rarawa and mana whenua hapū.

A few recent examples: • Despite our protests, DOC is currently requiring a legal ‘Community Agreement’ to be entered into by TRAM for the Warawara Titipounamu Protection Project before the funding which was successfully applied for from the DOC Community Fund will be released for this project. To a degree this means TRAM will be entering into an agreement with itself! To us it is clear that this is not the appropriate instrument, and it is distasteful and will set a risky precedent if we do not resist; • DOC was proposing that TRAM enter into either a ‘Management Agreement’ or a ‘Concession’ for the hut which will be reassembled in the ngāhere for use with the Titipounamu Project and other future management activities. On similar grounds to the stance above, following our objections we are currently looking together for a more appropriate mechanism; and • A number of aspects of Warawara Whakaora Ake are being seriously frustrated by impassable slips blocking the access road within the ngāhere, the most significant now almost two years old. Maintenance of this vital access road is clearly a DOC responsibility, but it seems to us that this is not being accorded sufficient priority by them. The other barriers to access on the road up to the ngāhere were resolved through us (not DOC) lobbying FNDC for funding support.

Recurring issues such as these can make it difficult for the staff of DOC and TRAM to build truly collaborative relationships at an operational level – the high-level management decisions which drive these standard operating procedures are simply not being informed by the special shared governance/management relationships for Warawara enshrined in the Settlement. This forum needs to be established – current experience is showing that unless this is done the management procedures for Warawara will continue by default to be driven by DOC in ways that may be inappropriate for Warawara in this post-Settlement era.

It is unclear whether or not DOC will be bringing any additional management resourcing into Warawara as a consequence either of the Settlement or Warawara Whakaora Ake; this was not promised within the Agreement. Currently there is not

much sign of any significant resourcing other than for the aerial application of toxins for pests, which would probably have been the case irrespective of the Settlement. To secure adequate resourcing an assertive approach at governance level will probably be necessary, to raise the profile of Warawara in terms of DOC’s prioritization; such a political imperative carries a lot of weight.

There are a number of governance/management decisions and processes for Warawara, beyond the scope of Warawara Whakaora Ake, which are now in need of review in this shared post-Settlement era. The scope of these includes: • Embedding a shared and balanced governance/management regime, including deciding on what this will look like and how it will operate, and how it will interact and be informed by the experiences gained through Warawara Whakaora Ake. This in turn will help inform the Project Management Plan and Mana Enhancing Agreement which are currently being developed • Biosecurity, including kauri dieback and its implications for activities within the ngāhere, whether people are involved in operational management, research, education, pest control, cultural visits or recreation. Decisions on track upgrade or closure to save kauri. Wash-stations and education for visitors and locals • Research, process for consultation, decision-making, intellectual and cultural property • Access into Warawara, road repairs and on-going maintenance, management of gate/vehicles • Cultural materials, policy and procedures • Economic opportunities for local communities, concessions • Pest and weed control, water quality, strong links here to Warawara Whakaora Ake

Report Ends

To: Te Runanga O Te Rarawa

From: Abraham Witana, Te Rarawa Representative

Date: 20 December 2017

Re: Te Hiku Conservation Board

1. Purpose

To provide an overview of matters discussed by the Te Hiku Conservation Board that relate to the He Korowai agreement contained in the Te Rarawa Claims Settlement Act 2015.

2. Background

The Board’s major focus presently is progressing the development of the new Te Hiku part of the Northland Conservation Management Strategy (CMS), relating to public conservation land within the combined areas of interest of Te Aupōuri, Te Rarawa, NgāiTakoto and Ngāti Kuri.

3. Te Hiku Conservation Board Report 2017

The Board’s major focus for 2017 is progressing the development of a new Te Hiku Conservation Management Strategy (CMS), relating to public conservation land within the combined areas of interest of Te Aupōuri, Te Rarawa, NgāiTakoto and Ngāti Kuri. The Board has completed work with the Department to develop a preliminary agreement. This agreement sets out:

• The principle matters to be included in the CMS • The manner in which those matters are to be dealt with, and • The practical steps that the parties will take to prepare and seek approval of the draft document.

The Te Hiku o Te Ika Conservation Board formally adopted this preliminary agreement at its meeting on the 15th November 2017 (Attached). The agreement proposes a staged approach with the First stage focused on information gathering such as values, issues, opportunities including cultural and recreational uses. Iwi, hapu, whānau and Community engagement will be vital in the review and development of new conservation policy for Te Hiku.

Stage two is an additional step proposed to be undertaken by the Board as an informal and non-notified step that will enable Iwi, hapu, whānau and community to provide initial input on the proposed Draft once this part has been completed and feedback considered the final step will be to finalise the draft through the statutory process for developing a conservation management strategy which then allows all members of the public to participate through a submissions and hearing process.

The Board is continuing to mature from the ‘new board on the block’ status by reaching out to the other conservation boards at formal meetings i.e. Northland Conservation Board and the New Zealand Conservation Authority this enables our Board representatives to build relationships and communicate our vision for the future of conservation management in Te Hiku o Te Ika.

The Board wishes to acknowledge all the efforts of Te Hiku iwi and the people in supporting conservation projects and education awareness programmes throughout 2017 and wishes everyone a safe and happy conservation Christmas.

If public notice any conservation emergencies please ring the DOC emergency hotline 0800 DOC HOT (0800 362 468).

4. Nominations for the Te Rarawa Representative on the Te Hiku Conservation Board.

The Board THCB are required to undergo the prescribed nomination process for electing a Te Rarawa representative to the THCB. The following table provides the current membership of the THCB.

Members Resident Occupation Details of Term No. of Appointed yrs on Board Mary Jane Ardley Awanui Restaurant 17/12/2015 to 2.5 owner 30/06/2018

Michael (Mike) Kaitaia Self-employed Northland CB Finlayson Project 01/07/2014 to 1.5 Manager 17/12/2015 Te Hiku CB 2.5 17/12/2015 to 30/06/2018 Peter (Pete) Furze Ahipara Retired 17/12/2015 to 2.5 30/06/2018 Chris Jenkins Whangarei Contractor 17/12/2015 to 2.5 30/06/2018 Sonny Christie Kaitaia Teacher – Te 27/07/2017 to 1 (Te Runanga Nui o Kura Kaupapa 30/06/2018 Te Aupouri Maori o nominee) Pukemiro Rangitane Whangarei CEO NgaiTakoto 17/12/2015 to 2.5 Marsden Iwi Authority 30/06/2018 (NgaiTakoto nominee) (Co-Chairperson) Sheridan Waitai Tikipunga Strategic 17/12/2015 to 2.5 (Ngai Kuri Community 30/06/2018 nominee) Advisor, (Co-Chairperson) Ministry of Social Development Abraham Witana Kaitaia Programme 17/12/2015 to 2.5 (Te Runanga o Te Manager Maori 30/06/2018 Rarawa nominee) Policy, Northland Regional Council No. of “public” vacancies: 4 Number of statutory vacancies: 4

The nominations process.

In Accordance with the Te Rarawa Claims Settlement Act 2015 under section 97 it outlines that 1 member, must be nominated by the trustees of Te Runanga O Te Rarawa and provided to the Minister of Conservation for appointment to the THCB.

The first nomination process was sought by way of Expression of Interest from within the Te Runanga Trustees and that nominee was recommended to the Runanga for approval this was provided to the Minister of Conservation who made the appointment in December 2015.

Options

1. That the current nomination is recommended by the Runanga to remain on the THCB for the next 3-year term: or

2. That the Expression of Interest for nomination is sought from the Runanga Trustees for a new nominee; or

3. That the expression of Interest for nomination is opened up to the Te Rarawa Iwi membership for a new nominee.

There are pros and cons for each of the options which can be discussed as a formal agenda item in the first quarter of 2018.

Recommendation/s

1. That the THCB report for 2017 is received: and 2. That the nomination process for a Te Rarawa representative to the THCB is tabled as a formal agenda item in March 2018.

Attachment 1

Pursuant to the four Settlement Acts the parties must develop a plan (“the Preliminary Agreement”) for the drafting of the CMS. The Preliminary Agreement must include the principal matters to be in the draft CMS, the manner in which those matters are to be dealt with and the practical steps to be taken to seek approval of the draft CMS.

DRAFT Preliminary Agreement.

Stage Task/Principal Matters Description/manner in which Principal matters will Time Tasked be dealt with 1. Information gathering Gather information on the areas in Gather information on the 6-8 Weeks (by 31 Dec 2017) Piet Nieuwland CMS values/issues/opportunities/cultural & recreational use for all areas within the Te Hiku Places. Share that information with parties. Receive and record comment from parties - Management Plans Iwi to begin to develop draft management plans for their 12 weeks Iwi/DOC individual Rohe. This includes Wahi Tapu & Cultural Materials Plans. Rohe boundaries Identify the Rohe Boundaries so unique Te Hiku Places can 8 Weeks (by 31 Dec 2017) Iwi be identified in the CMS. Individual Iwi to do the preliminary work and share outcomes with Parties. Info captured and presented by GIS. Parties to agree on Te Hiku Places based on shared outcomes.

Drafting - values Combined iwi/DOC preliminary drafting of CMS values 4 weeks? Iwi/DOC Check-in Stop & review. To check the Places & information gathered for each Place is complete, comprehensive and agreed on by the Parties. Issues may arise during this phase that may need to be addressed before proceeding.

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2. Engagement Strategy Develop/refine the strategy for engagement 4 weeks Parties Issues & Options paper (or call it a Once information has been gathered an I&O paper can be 6 weeks (commence post Parties discussion document?) developed that identifies key areas to address. Waitangi Day 2018) Check-in Stop & review 3. Development Policy direction 10 weeks Parties Implementation/Outcomes/Milestones Use of results based Accountability (RBA) to identify 10 weeks Parties outcomes/milestones Check-in Stop & Review. To identify issues Parties 4. Stage II Non-Statutory engagement The Board recommends adding a preliminary non-notified 4 weeks Parties consultation process for the first draft of the CMS. (see process to approval below) Check-in Stop & review 5. Finalise draft. Finalise draft for formal notification Drafting Notification of the draft CMS Notification of the Te Hiku CMS for public submissions 40 working days DOC lodged in the Auckland, Wellington, Christchurch, Dunedin and local papers. Hearing submissions Collating and organising submitters to be heard. (all 4 weeks DOC submissions received to be provided to parties within statutory time frame)

Practical Steps to be taken to seek approval of the draft CMS.

Consultation and engagement

The Board proposes adding an additional non-statutory consultation phase. This additional phase will be added at the start of the process once a preliminary Draft CMS has been completed. The Parties and the Te Hiku Board believe this additional phase will improve the understanding andquality of the draft CMS before a further draft is released for public consultation.

Standard CMS process to approval

Preliminary Public Amendment/ Approval/Final sign- off Draft CMS Consultation/ Re-drafting Submissions

Proposed Te Hiku Process Note: A non- statutory and amendment process has been included before public consultation.

Preliminary Non- Amendments Public Amendment/Re- Draft CMS Statutory consultation/ drafting consultation Submissions process

Approval/Final sign- off

To: Te Hiku Conservation Board

From: Chris Jenkins

Date: 6 June 2018

Northland Conservation Board November 2017

I attended the Northland Conservation Board meeting in Whangarei on the 24th of November 2017. Of particular interest was:  A presentation on Collaborative Landscapes by Carolyn Smith (DOC Kaitaia). This was an interesting insight into a potential technique to assist different groups collaborate and may be relevant to the Te Hiku Board in terms of implementation of some of the targets in the CMS.  I reported on work undertaken by the Te Hiku Board. The Northland Conservation Board was very interested and was particularly keen to learn about the work we have been doing on the CMS.  The Northland Conservation Board are interested in attending future Te Hiku Board meetings and on enquiry would appreciate formal invitation to do so (I have attached a draft letter for consideration.

======Tena koe Willie,

The Te Hiku Conservation Board is now established. At present the Board is focusing on drafting the Te Hiku CMS. The Te Hiku Board believes it is important to work with the Northland Conservation Board and this has become even clearer as we develop our CMS. Accordingly I would like to invite you or a representative of your Board to attend future meetings of the Te Hiku Conservation Board

Hei kona mai

Rangitane Marsden Co Chairman Te Hiku Conservation Board

Northland Conservation Board March 2018

I attended the morning session of the Northland Conservation board meeting at Opononi in March 2018. There was a good number of local Iwi reps present including Matua John Klaricich. I reported on the Te Hiku Board and the Northland Conservation Board offered their full support and to the te Hiku Board.

The NCB has a new Board chair who is Nicole Anderson. Willie Wright who was looking to stand down from the Chairing role was elected as deputy chair.

Two issues came up that the Te Hiku Board should note:

$ the first is ongoing question about which conservation Board covers the Kermedec Island Group s $ The second is the role of Pigs asa vector for kauri dieback. This is a sensative issue for pig hunters and there is a need to get clarity on this point and in particular to share any evidence with Pig hunters as at present they feel conclusions are being drawn with out clear evidence. ENDS

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4.3 New Zealand Conservation Authority (NZCA)

• Nicole Anderson has been appointed to the NZCA and is now the NCZA Liaison for both Te Hiku and Northland Conservation Boards.

Nicole Anderson, Te Hikutu, is based in the mid-north and has a background in public health, accountancy, community and business development. A member of various Boards and Committees, Nicole is passionate about our natural environment and ensuring sustainable development while growing our economy through opportunities for the North.

Nicole Anderson (DipAcc, DipBus, DipMgt, PGDPH) is based in the Mid North with a background in accountancy, health, community and business development.

Descending from the hapū of Te Hikutu in the south Hokianga, she has worked primarily with organisations advancing Māori and Iwi, and with various public sector and private organisations, focusing on policy and commercial development.

A chartered member of the Institute of Directors (CMInstD), Nicole has been a member of various public and private sector governance bodies, including a member of the AUT University Council and Chair of the Council’s Maori Education Working Group, a Trustee of Hauora Hokianga Enterprise Trust, which governs the Rawene Hospital and associated health services, the Auckland Human Health & Disability Ethics Committee (Chair) and the NRC Environment Committee.

Nicole has recently been Chair of the Northland Conservation Board.

Apart from her involvement in various whānau, hapū, Iwi and Māori organisations, she was the previous interim Project Manager for Tūhoronuku Independent Mandated Authority, the Ngāpuhi settlement entity.

Nicole and her husband Mark are business owner’s in Kaikohe and Auckland and farm in the mid-north area.

Ko Ngāpuhi tōna iwi, nō Hokianga ia. Ka noho ia ki Kerikeri ki te taha o tōna whānau.

Nicole joined the New Zealand Conservation Authority in July 2018.

ITEM 5 - DEPARTMENT OF CONSERVATION

5.1 Sue Reed-Thomas, Director Operations, Northern North Island Region will submit a written report

5.2 David Neho, Operations Manager Kaitaia, will report on DOC operations in the Te Hiku area.

5.3 Permissions report

5.4 Statutory Advocacy and Planning report

5.5 Northland CMS milestones (Traffic light report)

Recommendation:

1. THAT the Board RECEIVE the Departmental reports from:

• Director Operations, Northern North Island, • Operations Manager, Kaitaia, • Permissions report, • Statutory Advocacy & Planning • Implementation Monitoring report

2. That the Board APPROVE the removal of COMPLETED milestones from future Implementation Monitoring reports to the Board.

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5.1 Sue Reed-Thomas, Director Operations, Northern North Island Region

• Sue Reed-Thomas will submit a written report to the Board

5.2 Operations Manager Kaitaia.

• David Neho, Operations Manager, Kaitaia will provide a verbal report to the Board.

5.3 Permissions report

• A schedule of current Permissions (Including Concessions and wildlife Permits) is detailed in the Agenda.

Permission Status Primary Holder Activity Area Pending ID Service Office Date 63717 Pending Research & Landcare To survey plots along transects for measuring Kaitaia 10/06/2018 Collection Research bird and vegetative factors in Pt Northland NZ Ltd Conservation Park This is a variation to extend an existing term that was unable to be completed due to weather conditions

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5.4 Statutory Advocacy and Planning report

• Georgia Rastovich, Statutory Support Officer, Hamilton Shared Service Centre, has provided a Statutory Advocacy and Planning Report relating to Northland.

• This Report is a core item on the Board Meeting Agenda.

Memorandum

Te Hiku Conservation Board Agenda

REPORT

Meeting Date: 15 June 2018

Prepared By: Georgia Rastovich, Statutory Support Officer

Subject: RMA and Management Planning Update

NTH Strategic Priority RMA and Management Planning Update

Recommendation or It is recommended that the Board: Action Required a) Note the contents of this paper

Context Purpose: To update the Northland and Te Hiku Conservation Boards on active Resource Management Act and Management Planning activity currently being led by the Planning Shared Services Unit.

Date reported on:

Exceptions: This report does not include Section 95E (affected person) applications, led by the local District offices.

Any questions should be addressed to Amy Robinson, Planning Manager – Hamilton Office.

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Te Hiku Conservation Board Agenda Item:

REPORT

Meeting Date: 15 June 2018

Prepared By: Georgia Rastovich

Subject: RMA and Management Planning Update

Current RMA Activities Identified for Northland/Te Hiku Conservation Board Report

Applicant / Plan Description Next action – e.g. submission, further submission, pre-hearing conference etc. Proposed Hearings for the Proposed Regional Plan are Attend the hearing. Regional Plan for scheduled for August 2018, DOC is currently Northland initiating evidence collection and waiting for the NRC Officers report.

Motutangi- The hearing has been adjourned with the DOC will consider the Waiharara Water commissioners to release their decision on 11 consent further once the Users Group June 2018. decision is released. consent application Kaimaumau DOC is currently investigating options as DOC is engaging with the Wetland Peat directed by the Minister of Conservation applicant and undertaking extraction including the potential for a judicial review of further research. consent the decision as well as engaging with the landowner and applicant.

5.5 IMPLEMENTATION MONITORING REPORT

• Current Northland CMS Implementation Monitoring Report. • All milestones being 3, 5 & 10 year shown in this report.

Updated: June 2018 Status Explanation Underway in current business plan and on track to achieve by target date

Underway but either very complex and/or the Department has to manage significant issues or risks if the milestone is to be achieved by the target year.

Will not meet target date. Reasons may include work being unable to be progressed due to insurmountable issues, work is able to be achieved but not by the target year (e.g. deferred due to competing priorities or is taking longer due to external factors outside the Department's control) or due to changed circumstances the work is no longer seen as desirable or appropriate. Not started and not yet programmed or resourced for work.

Achievement of milestone Where a milestone has been fully achieved it will be removed from the list at the end of the reporting year once approved by the Board.

Not progressing a milestone Where it has been agreed between the Board and the Department that a milestone will no longer be progressed, it will be removed Achieving a milestone later than target year Note should be made of any agreement reached between the Board and the Department about achieving a milestone later than the target year for the milestone. The milestone should then revert to status green or amber, but with a clear signifier that achievement will be later than the target year (e.g. Insert the word “Late” into the status column). Other achievements Optional. Add a new row to briefly describe significant achievements that advanced CMS outcomes and objectives for a functional area or place, which would not otherwise be reported as the work is not reflected in any milestones.

Departments Stretch Goals Working with others through whanaungatanga to inspire and deliver world-leading conservation:

• 90% of New Zealanders’ lives are enriched through connection to our nature and heritage. • 90% of visitors rate their experiences on public conservation lands and waters as exceptional. • Whānau, hapū and iwi are able to practise their responsibilities as kaitiaki of natural and cultural resources on public conservation lands and waters. • 50% of New Zealand’s natural ecosystems are benefiting from pest management. • 50 freshwater ecosystems are restored from ‘mountains to the sea’. • A nationwide network of marine protected areas is in place, representing New Zealand’s marine ecosystems. • 90% of our threatened species across New Zealand’s ecosystems are managed to enhance their populations. • The stories of 50 historic Icon Sites are told and protected.

Milestones for Manawatāwhi/Three Kings–Te Paki Place– Completed end of Year 3 (2017) Milestone Description Status Progress 6.2.3.1 The biosecurity procedures for Motuopao Island Nature Reserve and Manawatāwhi / Three Kings Islands Nature Completed Reviewed and updated. Reserve have been reviewed. 6.2.3.2 A programme for volunteers has been developed and is awaiting A programme identifying priorities and opportunities for implementation. Although it doesn’t specifically identify the Three Kings volunteers from the community/iwi and visitors to Completed or Te Paki, it creates a platform for which to grow opportunities. participate in conservation has been developed. Implementation is on hold while we go through realignment as accountable managers will change. 6.2.3.3 A recreational marketing plan that provides the Given Treaty settlements iwi capability and capacity; and priorities for community and visitors with a greater awareness of the Jun-18 Operations staff, this work is ongoing. recreation opportunities on offer has been developed. 6.2.3.4 Implementation of priority ecosystem unit and species conservation actions on Motuopao Island Nature Completed Work has begun. Rangers visit twice per year. Completed & ongoing. Reserve and Manawatāwhi/Three Kings Islands Nature Reserve has begun. 6.2.3.5 Interpretation of the cultural, historic and ecological values at strategic locations along the Te Paki multi-day Beginning to work with tangata whenua on this. Interpretation signs to Jun-18 walk has been developed and installed in consultation go along the walk are currently being developed with Iwi. June 2018. with Iwi. 6.2.3.6 Scheduled outputs identified in approved work Most valuable components of perscriptions have been done. programmes for the following priority ecosystem units Jun-18 Consultation with Iwi continuing for remaining perscriptions. Also in this Place are undertaken: Surville Cliffs and Three prioritising perscriptions. Kings Islands.

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6.2.3.7 Scheduled outputs for nationally threatened species in this Place outside priority ecosystem units for which a work programme is underway are undertaken: Hibiscus richardsonii and Atriplex work programme is still to be Leptinella rotundata (plant), Atriplex hollowayi (plant), Sep-16 developed. All other programmes have been developed Hibiscus richardsonii (native herb), Frullania wairua (Plant), Paryphanta watti (Snail), Meterosideros bartlettii (Plant) and Placostylus ambagiosus (Snail).

Milestones for Manawatāwhi/Three Kings–Te Paki Place – Completed end of Year 5 (2019) Milestone Description Status Progress 6.2.3.8 Given treaty settlement and working to Iwi timeframes, capacity and Implementation of priority ecosystem unit and species priorities, the implementation of priority ecosystem unit and species conservation actions for Surville Cliffs and Te Paki has Jun-18 conservation actions for Surville Cliffs and Te Paki has been delayed but been initiated. stared. Milestones for Manawatāwhi/Three Kings–Te Paki Place – Completed end of Year 10 (2024) Milestone Description Status Progress 6.2.3.9 Sponsorship/business partnerships have been secured Not started. Milestone overtaken by treaty settlement. Milestone for conservation projects to enhance priority ecosystem Jun-18 unlikely to proceed post treaty settlement? units and species.

6.2.3.10 Some monitoring has begun (Argentine Ant, Myrtle Rust). Given treaty Priority ecosystem units are demonstrating improved Jun-18 settlement and working with our Treaty Partners and local stakeholders ecosystem health, through ongoing monitoring. it is envisioned that a whole of environmental ethos will be created. 6.2.3.11 The satisfaction of tangata whenua with the Currently working alongside tangata whenua to assist them in Department’s activities to assist them in maintaining Jun-18 maintaining cultural relationships with their taonga both on public cultural relationships with their taonga has improved conservation land and private Maori land. Independent survey to be according to independent surveys. conducted in 2023-24 (Year 9-10)

6.2.3.12 Participation in recreation on public conservation lands in Te Paki has increased according to independent Jun-18 This is happening with the assistance of transit counters on SH1. surveys. Milestones for Parengarenga–Aupouri–Kaimaumau–Karikari Place– Completed end of Year 3 (2017) Milestone Description Status Progress 7.2.3.1 Youth-focused conservation projects have been This has been begun with Ngai Takoto and other partners re: World

identified and scoped. Wetlands Day events at Lake Ngatu and supporting Arbor Day.

7.2.3.2 The frequency of wildfires has been reduced through No longer DOC's responsibility. Now under Enlarge Rural Fire District Jun-18 targeted advocacy programmes. Authority. 7.2.3.4 Iwi are aware of and involved in conservation Working through this process. Meetings have taken place with Te Hiku management of sites to be returned via Treaty Jun-18 Iwi & Ngati Kahu; consultation is ongoing. settlement. 7.2.3.5 Taumarumaru and Rangikapiti reserves are included in Jun-18 Fully funded Community driven project supported by DOC. the Mangonui Heritage Trail. 7.2.3.6 Scheduled outputs identified in approved work programmes for the following priority ecosystem units Jun-18 Working in closely with Iwi and NRC. in this Place have been completed: Lake Ohia and Simmonds Islands. 7.2.3.7 Scheduled outputs for nationally threatened species in this Place outside priority ecosystem units for which a Working with Ngati Kuri. Challenges exist - Ngati Kuri want to support Jun-18 work programme is underway have been completed: but they are not ready yet as they need to build their capacity. Atriplex hollowayi (Threatened plant species).

7.2.3.8 Effective control measures are in place for all PTA- Jun-18 Sites = Herekino, Raetea forests. Working with relevant Hapu/Iwi. infected sites.

Milestones for Parengarenga–Aupouri–Kaimaumau–Karikari Place– Completed end of Year 5 (2019)

Milestone Description Status Progress

7.2.3.9 All prescribed ecosystem and species conservation actions on priority ecosystem units and species sites Jun-18 Implementation of yet to be developed Korowai milestones have been initiated.

7.2.3.10 Collaborative relationships with communities and others Have developed project with Te Hiku Iwi Development Trust re: have enhanced the health and well-being of wetlands Jun-18 wetlands enhancement through planting and weed control - Nga and dune lakes and this has been demonstrated by Tapokapoka. Invited to Stage 2 MfE Te Mano O Te Wai funding. ongoing monitoring. 7.2.3.11 This has been begun with Ngai Takoto and other partners re: World Youth-focused conservation programmes have been Jun-18 Wetlands Day events at Lake Ngatu and supporting Arbor Day. Nga established. Tapokapoka project has strong social element. 7.2.3.12 The frequency of wildfires has been significantly No longer DOC's responsibility. Now sits with the Enlarged Rural Fire Jun-18 reduced compared with levels ten (10) years ago. District.

7.2.3.13 Actively involved in Doubtless Bay Working Party for catchment Collaborative relationships with Iwi, agencies and the management plan. Working with Far North District Council and drainage community have been established to protect and Jun-18 committee to minimise the on-going impacts of Motutangi drainage enhance catchment and estuarine habitats. scheme on Kaimaumau scientific reserve and conservation areas. Milestones for Parengarenga–Aupouri–Kaimaumau–Karikari Place– Completed end of Year 10 (2024)

Milestone Description Status Progress 7.2.3.14 This has been begun with Ngai Takoto and other partners re World Youth are actively engaged in conservation projects. Jun-18 Wetlands Day events at Lake Ngatu and supporting Arbor Day. Nga Tapokapoka project has strong social element.

7.2.3.15 Departmental priority ecosystem units are flourishing Given treaty settlement and working with our Treaty and non-Treaty and demonstrating improved health through ongoing Jun-18 Partners and local stakeholders it is envisioned that we will have a whole monitoring. of environmental developed via the korowai for Conservation. 7.2.3.16 NIWA and Northland Regional Council monitoring shows Have developed project with three of the Iwi re: wetlands enhancement that catchment and estuarine habitat health is Jun-18 through planting and weed control. Programme about to start June improving significantly. 2018. 7.2.3.17 Have developed project with Te Hiku Iwi Development Trust re: wetlands enhancement through planting and weed control - Nga Kaimaumau wetlands are flourishing following a Tapokapoka. Invited to Stage 2 MfE Te Mano O Te Wai funding. Working significant reduction in biodiversity threats Jun-18 with Far North District Council to minimise the on-going impacts of implemented through conservation partnerships. Motutangi drainage scheme on the scientific reserve and conservation areas. Also working with NRC on RMA processes. 7.2.3.18 The satisfaction of tangata whenua with the Given treaty settlement and working with our Treaty Partners and local Department’s activities to assist them in maintaining Jun-18 stakeholders it is envisioned that we will have the korowai for cultural relationships with their taonga has improved conservation developed and working to its full potential. according to independent surveys. Milestones for Ahipara–Herekino–Raetea–Warawara Place – Completed end of Year 3 (2017) Milestone Description Status Progress 8.2.3.1 Following recommendations and protocols. No access to Raetea site; Effective control measures are in place for all PTA- Jun-18 Herekino site - hygene station installed Sept 2016 by local Hapu (Part of infected sites. the Te Araroa Trail). Milestones for Ahipara–Herekino–Raetea–Warawara Place – Completed end of Year 5 (2019)

Milestone Description Status Progress 8.2.3.2 Review to see if priority ecosystems are still priorities and will be done. All priority ecosystem units and species conservation Jun-18 Warawara actions in progress, others to be reviewed once the actions have been started. Warawara template is confirmed as effective.

8.2.3.3 The application of new pest control methods is Working through this with Iwi and community support. Operation done improving the health of Warawara Forest, as Jun-18 Sep 2015 - Pre & post operation monitoring undertaken. Results show demonstrated by ongoing monitoring. effective outcome. 8.2.3.4 The establishment of a Tapuwae community group has Still to be developed in conjunction with the local whanau, hapu, Iwi and Jun-18 been achieved to restore the scenic reserve. community Milestones for Ahipara–Herekino–Raetea–Warawara Place – Completed end of Year 10 (2024) Description Status Progress 8.2.3.5 Treaty settlement and working with our treaty partners and local Priority ecosystem units and species sites are Jun-18 stakeholders it is envisioned that we will have a whole of environmental flourishing, as demonstrated by ongoing monitoring. ethos. Will be part of the new Te Hiku CMS development. 8.2.3.6 Te Araroa Trail tracks on public conservation land are Herekino & Raetea Forests. Tracks mostly at required standard, some maintained to tramping track standards, with sections are being worked on. Track use currently (2018) under review Jun-18 interpretation in place at strategic locations to describe to determine safe use of trach (PTA mitigation processes) and iwi the ecological and historic values. expectations on closure. 8.2.3.7 Given treaty settlement and working with our treaty partners and local The application of better pest control methods and stakeholders, it is envisioned that we will have a whole of community involvement are improving the health of Jun-18 environmental ethos developed via the korowai for conservation. No Raetea Forest and this is demonstrated by ongoing current work - focus is on Warawara and the success of the Warawara monitoring. template of work. Part 3 Milestones– Completed end of Year 5 (2019) Milestone Description Status Progress 16.17.1 Review and report on existing mountain biking Has potential, however this will not be undertaken or initiated until opportunities and assess demand for new tracks and Jun-18 funding is available and/or Te Hiku CMS finalised facilities. Part 3 Milestones– Completed end of Year 10 (2024) Milestone Description Status Progress 16.17.3 Existing private accommodation on land managed by the Department has been phased out in a fair and Jun-18 transparent way during the term of this CMS.

ITEM 6 - TE HIKU CONSERVATION MANAGEMENT STRATEGY (“TE HIKU CMS”)

6.1 Update from iwi on a combined strategy. 6.2 Update on Waahi Tapu and Cultural materials plans.

Recommendation.

That the Board:

1 RECEIVE the updates on combined strategy, waahi tapu and cultural materials plans.

ITEM 7 - PUBLIC FORUM

• Members of the Public are invited to address the Board at this time.

The process for issues raised during the Public Forum section of the Board meeting is for

1. Members of the Public make their presentations to the Board

2. Board Members listen and note the issues raised.

3. The Chair to thank Members of the Public for their time and attendance.

4. The issues raised are noted for further discussion during Item 11.1 – Board Issues section of the meeting.

Recommendation:

THAT the Board

1. NOTE the opportunity for Members of the Public to speak to the Board on issues of interest/importance to them during this section of the meeting.

2. NOTE that the timeframe for each presentation will be 5 mins. [max] per person [unless extended by prior arrangement].

3. THANK all Members of the Public for their presentation to the Board.

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ITEM 8 - PROMOTION & COMMUNICATION

At the Inaugural Board meeting the motion was carried that Co-Chair, Sheridan Waitai will take the lead to draft a Communication and Engagement Plan for the Board.

8.1 Sheridan to update the board on progress

8.2 Board to consider re-assigning the lead to draft a Communication and Engagement Plan

Recommendation:

THAT the Board

1. CONSIDER its Promotion, Communication and Media Strategy.

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ITEM 9 - ADMINISTRATION

The following items are included in Item 9:

9.1 Financial statement; 9.2 Inward & outward correspondence schedule; 9.3 Future meetings schedule; and 9.4 Board action schedule.

Recommendation: THAT the Board

1 RECEIVE the:

Financial statement for the current financial year to date.

Inward and Outward correspondence.

Board Action Schedule.

2 CONFIRM the date and venue for the next (and future) formal Board Meetings

3 CONFIRM the date and venue for the next Working Meeting of the Board.

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9.1 Financial statement

2017/18 Budget

The Te Hiku o Te Ika Conservation Board has not been allocated a budget yet. An Indicative Budget of $25,000 operating expenditure for 2017/18 has been included in this agenda.

Included in this agenda:

• Expenditure as at 11 June 2018. Te Hiku Conservation Board Costs 2017-18 Year to Date 11 months report May-18 May-18 May-18 Jun-18 YTD YTD Full Year Expense Costs Budget Variance Budget

Board fees 4,718 16,500 11,782 18,000 Office Costs 528 917 389 1,000 Travel 264 2,750 2,486 3,000 Printing 1,361 917 (444) 1,000 Hospitality 1,128 917 (211) 1,000 Education 917 917 1,000

Total 7,999 22,917 14,918 25,000

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9.2 Inward & outward correspondence schedule

TE HIKU SCHEDULE OF INWARD CORRESPONDENCE 7 November 2017 to 1 June 2018 No. Date From Subject Action 0036 22.11.17 Ian Ivey Unconfirmed minutes from 17 November Emailed to all members meeting. 0037 27.11.17 NZCA Agenda +Papers for 4-5 December meeting Emailed to Chairs 0038 28.11.17 NZCA Chair’s letter, August & October 2017 Emailed to Chairs 0039 06.12.17 NZCA Confirmed minutes from NZCA October meeting Circulated to all members 0040 12.12.17 Abraham Witana Te Rarawa 2017 report Circulated to all members 0041 22.12.17 NZCA Chairs letter, December 2017 Circulated to all members 0042 22.12.17 Sue Reed-Thomas Email advising of funding secured Circulated to all members 0043 30.01.18 Tourism Industry Email Re: Nominations Circulated to Chairs Aotearoa 0044 06.03.18 Canterbury Aoraki Status of Inanga Whitebait. Request for NCB to Circulated to all members Conservation Board support latter to the Minister 0045 14.03.18 NZCA Chairs letter, February 2018 Circulated to Chairs 0046 15.03.18 NZCA Confirmed minutes from NZCA December meeting. Circulated to all members 0047 15.03.18 Te Rarawa TNCB TNCB Report Circulated to all members Report 0048 12.04.18 NZCA Call for Loder Cup 2018 nominations Circulated to Chairs 0049 16.04.18 NZCA Agenda +Papers for 23-24 April meeting Circulated to all members 0050 24.04.18 Canterbury Aoraki Status if Inanga Whitebait – Open letter to Circulated to Chairs Conservation Board Ministers 0051 04.05.18 NZCA Confirmed minutes of 26 & 27 February 2018 Circulated to all members meeting 0052 21.05.18 NZCA NZCA’s Chair’s letter April 2018 Circulated to all members 0053 01.06.18 NZCA NZCA’s Chair’s letter thanking the Board for the Te Circulated to Chairs Hiku 2016/17 annual Report

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TE HIKU SCHEDULE OF OUTWARD CORRESPONDENCE

7 November 2017 to 1 June 2018 No. Date To Subject File Ref. 0034 8/09/17 TBfree Pest Control Operations Submission on 2018 pest control operations 5497525

▪ NB: As well as the above there have been numerous Emails between the Board Support Officer with Board Members, Department of Conservation staff and others on a wide range of issues during the period under review. All documentation has been filed and, where applicable, circulated to ALL BOARD MEMBERS.

9.3 Future meetings schedule

Site Visits and Board Meetings

• Board meetings are held throughout the Te Hiku o Te Ika Conservation Board area and, where possible, meetings are held at locations such as the Department of Conservation Office in Kaitaia to minimise cost.

Board Meetings

• The Board is invited to confirm the Board Meeting dates for 2018/19

• A DRAFT schedule of site visits and formal Board meetings is contained below for review, comment and confirmation by the Board.

Working Meetings

• The Board Members add value to their roles by holding Working Meetings in between the formal Board meetings. These meetings are “housekeeping” meetings and provide Members with an opportunity to review progress on actions from the previous Board meeting, the response to the Associate Minister’s Letter of Expectation and the development of the Te Hiku CMS.

• The Board is invited to consider and set a date for its next Working Meeting in 2018.

• A DRAFT schedule of Working Meetings is contained below for review, comment and confirmation by the Board.

Events

• The Board needs to consider opportunities for wider engagement with communities, raising the profile of the Board and promoting its work.

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[Insert Te Hiku Cons Board Logo] 2017/18 FORMAL BOARD MEETING & SITE VISIT SCHEDULE Date Board Site Site Visit Other Start Marae Venue Comment Meeting Visit Location time Venue 10 August Y/N 10a.m. Venue options: 2018 • Te Ahu • REAP • Marae 9 November Y/N 10a.m. 2018

8 March Y/N 10a.m. 2019

10 May Y/N 10a.m. 2019

NB: Site visits are usually held the day before a Board meeting. Board meetings are currently held on the second Friday of the month but are at Boards prerogative. Dates, venues, site visits are confirmed at each Board meeting and may change due to circumstances or issues’ Site visits are not necessary at every Board Meeting and costs should be considered. [Site visits are focused on the Conservation Management Strategy[CMS] for Te Hiku o Te Ika ‘PLACES’ as part of the monitoring of the implementation of the CMS.]

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[Insert Te Hiku Cons Board Logo] 2017/18 WORKING MEETING SCHEDULE Date Working Working Other Comment Meeting Meeting Location ? July yes 2018

? September yes 2018

? February yes 2019

? April yes 2019

NB: Working meetings are currently held on a Friday. Dates, venues, site visits are confirmed at each Board meeting and may change due to circumstances or issues’ Site visits are focused on the Conservation Management Strategy[CMS] for either: • Development of the TE HIKU CMS; or • PLACES as part of the monitoring of the implementation of the NORTHLAND CMS.

9.4 Board action schedule.

▪ A schedule outlining actions taken from this meeting will be included in the Agenda for future meetings to review and update.

DOCCM- 2979943 TE HIKU O TE IKA CONSERVATION BOARD

ACTION SCHEDULE UPDATED ON 11 June 2018

Issue Action required To be actioned by Deadline Action Taken FUNCTIONS, ROLES & RESPONSIBILITIES Induction Day First available opportunity after Board Statutory Manager At appropriate appointments process completed. time Minister’s Letter of The Board receives an annual received Letter All Board Members Annually • Opportunity taken by the Board to Expectation (“LoE”) of Expectation from the Minister and is asked reply to the 2016/17 LoE. to provide details of its Work Programmes to meet the Expectations. • 2017/18 LoE rolled over from previous year Board’s Annual Report Board Members to provide highlights etc into All Board Members Annually 2016/17 report complete Annual Report. The format for Annual Reports will now follow the Letter of Expectation Work Programmes. Board’s Annual Report cont… Chairperson Foreword Co-Chairs Annually Complete MANAGEMENT PLANNING

Conservation Management Development of the Te Hiku CMS Plan. ALL parties ongoing Plan being developed - s89 Strategy Preparation of a DRAFT CMS ALL parties ongoing Agreement to extend the start date of the DRAFT to 17 December 2017

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STATUTORY ADVOCACY, PLANNING & CONCESSIONS Concessions & RMA advocacy Reports for each Board AGENDA Shared Services For each Board • Reports provided for each Board Hamilton Meeting Agenda meeting.

Boards submission process Board member drafts, circulates. Members ALL parties As required have 3 days to review & comment. Final draft approved and co-chair electronic signature attached by Board or staff. Issue Action required To be actioned by Deadline Action Taken LIAISON Board Co-Chair regular meetings with Co-Chairs ongoing Required action not confirmed yet Northland Regional Council Chair Department of Conservation Update provided at each Board Meeting Statutory Manager ongoing • Department of Conservation operational reporting will be via the current CMS Implementation Report with a covering Directors’ Report and will be included in the AGENDA for each Board meeting. • Sue Reed-Thomas, Director Operations, Northern North Island Region is the Department’s Board liaison. • Board Co-Chairs to establish regular contact with Sue Reed- Thomas. DOC Community Fund • Annual fund available to individuals or All Board Members to annually • Peter Furze nominated to community groups agencies to apply for note represent the Board on the funds to assist in conservation projects. analysis Panel for the 2017 Round. • A representative from the Te Hiku Conservation Board will be invited to sit on the Applications Analysis Panel. Board Members Individual Individual Board Members to prepare Liaison All Board Members ongoing Each Board Member is to provide a Liaison Report Report relevant to their area. written Liaison Report for each Board AGENDA

Fish & Game Council Board Member to actively liaise Nominated member ongoing Chris Jenkins appointed liaison Northland Regional Council Board Member to actively liaise Nominated member ongoing Mike Finlayson appointed liaison Far North District Council Board Member to actively liaise Nominated member ongoing Mike Finlayson appointed liaison Pest Control Committee Board Member to actively liaise Nominated member ongoing Mike Finlayson appointed liaison Northland Conservation Board Actively liaise with other Boards Nominated member ongoing Chris Jenkins appointed liaison Auckland Conservation Board Actively liaise with other Boards Nominated member ongoing Chris Jenkins appointed liaison but only on a specific issue basis. Issue Action required To be actioned by Deadline Action Taken PUBLICITY & PROMOTION Communication/Engagement Board to draft and ratify a communication All Board Members ongoing Sheridan has started to draft a plan and engagement plan. Sheridan Waitai Communication & Engagement Strategy.

Media release Board to appoint a member to draft a post All Board Members ongoing Appointed member to draft, circulate formal meeting media release and circulate release to all incl for approval [email protected] Confirmed minutes Send the confirmed minutes to various Statutory Manager ongoing Interested parties: interested parties • NZCA • Board Public attendance at meetings Board meeting invites to be posted on Sheridan Waitai ongoing Sheridan to post meeting invites “Happenings in Kaitaia” Facebook page ADMINISTRATION Letters of Appreciation follow Board to draft letters of thanks to attendees Assigned Board As required up correspondence etc Member relating to Board meeting Future Board Meetings & Circulated with the Agenda for each Board Statutory Manager Every meeting Board confirms dates for upcoming Tours of Inspection meeting formal meetings Working meeting • Working Meetings of the Board will be Statutory Manager Every meeting Board confirms dates for upcoming held between formal Board meetings on working meetings a regular and, as required, basis. • Circulated with the Agenda for each Board meeting Reply to the Ministers Letter Draft and send the Boards letter of reply ALL Board Members to Not required No Associate Ministers LoE sent out of Expectation following the inaugural meeting on 5 August. approve. 2017 for 2017.

Post meeting Press release Draft and print the Press release from the ALL Board Members to As required . meeting. approve.

Issue Action required To be actioned by Deadline Action Taken ACTIONS (Taken from the minutes of the last meeting incl incomplete actions from previous meetings) Board administration Te Hiku BSO appointment Statutory Manager pending Advertising placed – closes 18 June 2018 Letter to the Minister of Notifying that Te Hiku CB’s desire to Assign a Board member pending Letter not drafted yet Conservation participate in the Predator Free 2050 to draft programme ALL Board members to approve. Draft CMS Draft Te Hiku CMS The Parties ongoing Concessions Te Rarawa to provide a list of cultural sites Abraham Witana pending returned as a trigger for DOC to notify Te Rarawa Confirmed minutes Confirmed minutes from previous meeting Statutory Manager Ongoing to be sent to other agencies being FNDC, NZCA, DOC web site. Confirmed minutes Members to review list of agencies that will All members Ongoing This can be done at a working meeting be sent confirmed minutes and advise on or as required. additions to the list. Implementation Monitoring Report to be fully updated DJ Neho Complete Report presented at 15 June 2018 report meeting Informing Ngati Kahu Informing Ngati Kahu on Te Hiku CMS Doug Te wake Ongoing progress Informing Ngati Kahu Explore a possible meeting with Ngati kahu Not assigned Pending Task not assigned to discuss their input into CMS Iwi Pataka “Board” (Proposal) This is a process for decision Abe Witana No deadline Further information to be provided to (subcommittee) making on applications made to access the Board for consideration cultural materials.

ITEM 10 - OTHER BUSINESS

▪ Board Members are invited to table any other business not covered in the meeting.

Recommendation:

THAT the Board CONSIDER and NOTE any other business not covered at the Meeting.

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ITEM 11 - BOARD ISSUES IDENTIFIED FOR DISCUSSION AT THE MEETING

▪ Board Members are invited to table issues for consideration as possible items for the Agenda for subsequent Board meetings.

11.1 Issues presented in the Public Forum Section of the meeting

▪ Identification of action [if any] the Board will take relating to each issue raised.

11.2 Media Articles – Identification of Opportunities

▪ Post Board Meeting Press Release.

11.3 Other issues tabled by/or of concern to Members for discussion at the next Working Meeting of the Board.

Recommendation:

THAT the Board

1. CONSIDER action to be taken (if any) following the Public Forum. 2. Nominate a Member to draft a post meeting press release. 3. CONSIDER and NOTE any issues identified at the Meeting.

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TE HIKU O TE IKA CONSERVATION BOARD TE RUNANGA PAPA ATAWHAI MO TE HIKU O TE IKA

A G E N D A Time Item Agenda Page Lead No. 10 a.m. Begin.

10:05 1 Karakia, Timatanga. 5 1.1 Welcome Board member 1.2 Apologies 1.3 Health & Safety

10:10 2 Conflicts of interest declaration. 6

2.1 Members will be asked to declare any Conflicts of Chairs Interest relating to items to be discussed at the meeting

10:15 3 Minutes of Previous Meeting. 7-14 3.1 The unconfirmed minutes from the previous meeting Chairs

3.2 Matters arising

10:30 4 Liaison Reports. 15

4.1 Co-Chairs reports Co-Chairs

4.2 Member reports on activity since the last meeting. All Members

4.3 New Zealand Conservation Authority (No report)

11:30 5 Department of Conservation reports 33

5.1 Director of Operations Northern North Island. 34 Sue Reed- Thomas

5.2 Kaitaia Office Operation Manager (verbal). 34 David Neho

5.3 Permissions report. 35 Hamish Eglinton

5.4 Statutory advocacy & planning 37-38 Hamish Eglinton

5.5 Northland CMS Milestones report. 39-48 Hamish Eglinton

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12.30 LUNCH

1:15 6 Conservation Management Strategy (CMS) 47

6.1 General discussion on the development of the Te Hiku All Participants CMS

2:30 7 Public Forum 49 7.1 Members of the public will be invited to address the Chairs Board at this time. Maximum time allowed per person is 5 mins unless prior arrangement made.

2:45 8 Promotion & Communication 51 8.1 Board Communication & media strategy. Sheridan Waitai

3:00 9 Administration 53

9.1 Financial statement 54 Hamish Eglinton

9.2 Inward & Outward Mail Schedule 55 &

All participants 59 9.3 Future Board meetings

61 9.4 Review the Board Action schedule.

3:20 10 Other Business 67 10.1 Brief discussion on any other business not covered in this meeting. 10.2 Other issues identified by Board Members for Chairs discussion at next Working Meeting.

3:30 11 Issues identified for discussion at the Meeting 69

11.1 Issues presented in the Public Forum.

11.2 Media articles Chairs

11.3 Post Board Meeting press release and identification of Board Member to complete and circulate press release to news media

4:00 Wrap up and closure of the meeting

Meeting is closed with a Karakia .