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Agenda TE HIKU O TE IKA CONSERVATION BOARD TE RUNANGA PAPA ATAWHAI MO TE HIKU O TE IKA Board meeting to be held at Te Ahu Conference Room Cnr of Matthews Ave & South Road, Kaitaia on Friday, 29 June 2018 Commencing at 10am a.m. DOCCM 3029443 CONTENTS EMBARGOED Until start of formal meeting 29 June 2018 at 10:00 a.m. 1 A G E N D A (Fold out back pages) Apologies received: Sheridan Waitai, Co-Chair Mary Jane Ardley, Member Mike Finlayson. Member Darryn Ratana, Director, Partnerships Sue Reed-Thomas, Director Operations, Northern North Island Aaron Taikato, Pou Tairangahau Nicole Anderson, NZCA Liaison 3 ITEM 1 - KARAKIA TIMATANGA ▪ Welcome ▪ Apologies ▪ Health & Safety briefing. Recommendation: THAT the apologies be accepted. 5 ITEM 2 - CONFLICTS OF INTEREST ▪ Board Members are required to declare any Conflict of Interest relating to subjects contained in the Agenda or discussed at the meeting. Recommendation: THAT the Board NOTE the requirement to declare Conflicts of Interest relating to subjects contained in the Agenda or discussed at the meeting. 6 ITEM 3 - MINUTES OF THE PREVIOUS MEETING • A copy of the Unconfirmed Minutes from the previous meeting of the Board is required to be ratified by the Board as a true and accurate record. Recommendation: THAT the Board CONFIRM the minutes of the Te Hiku o Te Ika Conservation Board Meeting held on 13 March 2017 with the amendments as a true and accurate record TE HIKU O TE IKA CONSERVATION BOARD Minutes of a meeting of the Te Hiku o Te Ika Conservation Board held at Te Ahu Conference Room, Cnr of Matthews Ave and South Rd, Kaitaia on Friday, 17 November 2017 5497514 Present Board Members Rangitane Marsden - Ngai Takoto (Chair) Chris Jenkins - Community Sonny Christie - Te Aupouri Abe Witana – Te Rarawa Mike Finlayson – Community Department of Conservation Hamish Eglinton, Statutory Manager, Northern North Island, Doug Te Wake, Department of Conservation, Kaitaia In Attendance Ian Ivey, Minute Taker Public Attendance Rudi Hoetjes, New Zealand Fish and Game 1. Karakia Timatanga a. The meeting commenced at 10.10 am with a Karakia from Abe Witana, Te Rarawa. 1.2 Apologies 7 Sheridan Waitai (Ngati Kuri); Darryn Ratana (Partnerships Manager DOC); Aaron Taikato (DOC); Sue Reed-Thomas (Director Operations NNI, DOC); Mita Harris (NZCA); David Neho (Operations Manager, Doc, Kaitaia). Moved Chris Jenkins seconded Mike Finlayson THAT the apologies be accepted. CARRIED At this point Chris Jenkins suggested that the Agenda for the meeting should be reviewed and the members could prioritise the items in order of importance. He suggested that Agenda items 6. 10.1 and 10.2 should be addressed before commencing item 4 and the remainder of the Agenda. Hamish Eglinton said item 9.3 should also be a priority item. Those present agreed to the Agenda priority adjustments. 2. Conflicts of Interest There were no declarations of Conflicts of Interest from Board members. If any Conflict of Interest arose during the meeting Board members would declare this before discussing a specific item. 3. Minutes of the previous meeting 3.1 Unconfirmed minutes No amendments to the unconfirmed minutes were presented. Moved Abe Witana seconded Chris Jenkins THAT the Board confirm the minutes of the Te Hiku o Te Ika Conservation Board meeting held on 11 August 2017 as being a true and correct record. CARRIED 3.2 Matters arising There were no matters arising from the minutes. 6. Conservation Management Strategy (“CMS”) Hamish Eglinton presented document titled a ‘Preliminary Agreement. Plan to develop a Conservation Management Strategy (CMS)” for Te Hiku O Te Ika Iwi and the Director General. Key points from the ensuing discussion were: • The word “Parties” needs to be clarified. • There was general consensus with the proposed workplan. • Iwi have generic values need to be used for the iwi engagement process. • It should be referred to as a discussion document. • Process to be taken with regard to public engagement is provided in two phases. Phase one is the addition of a public non-statutory process focused on Te Hiku; phase two is the statutory public process which is open to the wider public. 8 • There has been no comment received from Ngati Kuri, the Co-Chair. will meet with Ngati Kuri to seek their views. Moved Chris Jenkins seconded Sonny Christie THAT the Board CMS Plan document presented be accepted. CARRIED 9. Administration 9.3 Future Meetings Schedule It was confirmed the next Board meeting will be held on February 9th, 2018 and a further meeting on May 11th, 2018. Key discussion points were: • That the venue should be the Te Ahu Centre and this needs to be confirmed. • That a field visit should be associated with future Board meetings, perhaps on the day prior to the meeting. February 8th was suggested as a date for the next field visit. • A number of suggestions were made regarding field visits, including the Kaimaumau and the dune lakes or, Warawara, and looking at kauri dieback. • It was suggested that the first field visit associated with the February 9th, 2018 Board meeting should include the dune lakes and a second associated with the May 11th, 2018 meeting focus on kauri dieback. This should also include a presentation to the Board about kauri dieback as well as a field visit • It was noted that there was a need for urgency to deal with the kauri dieback problem. People’s thinking and practice is a big part of the issue as well as the solution. Other comments made included how important sustainability within the primary sector was for the Far North and work being done by Scion to develop a science-based land use strategy for Te Hiku. • The Board was advised that the NZCA was planning a meeting in Auckland or Northland on June 25th and 26th 2018 and that he had suggested it be hosted in the Northland region. • Working group meetings. Because the CMS development process needs to commence in December 2017, it was suggested that a working group meeting be aligned with a DOC/iwi meeting scheduled for December 19th in Whangarei. Hamish Eglinton was asked by the Co-Chair to coordinate. 9.4 Board Action Schedule No comments. 10. Other Business 10.1 Allocation of Members to Liaison Roles It was agreed those roles be as follows: Body Liaison Member Fish & Game Council Chris Jenkins Northland Regional Council Mike Finlayson 9 Pest Control Committee Mike Finlayson Northland Conservation Board Chris Jenkins Auckland Conservation Board Chris Jenkins * NZCA Mita Harris Far North District Council Mike Finlayson * On a specific issue basis. 10.2 Board Process for Completing Submissions and Correspondence • The issue of having no process in place for providing submissions and who should sign them off. • After some discussion, it was agreed that the co-chair will sign off all submissions and that members will have 3 days to review any submission being put forward on behalf of the Board. Once the review process has been completed and the submission approved, an electronic signature of the co-chair can be included by Staff, so it can be submitted. Moved Abe Witana seconded Chris Jenkins THAT the process discussed for finalising and submitting submissions on behalf of the Board is adopted and that authorisation is given to use the co-chairs electronic signature for signing all submissions on behalf of the Board. CARRIED 4. Liaison reports 4.1 Co-Chair Reports Ngati kuri – Sheridan Waitai The Chair advised he has spoken to the Co-Chair about their role and re-engaging with the Board. Te Kupenga – Rangitane • The CMS is a critical item for the Board and requires iwi agreement and alignment (including Ngati Kuri) to progress successfully. • The Chair will resubmit the kaitiakitanga document developed previously as it provides an over-arching context for the CMS process to proceed. • 4.2 Member reports on activity since the last meeting Community – Chris Jenkins A written report was included in the Agenda Te Rarawa – Abe Witana A verbal report was provided that included: • An update re the Te Rarawa catchments. 10 • The hosting of an environmental conference on March 1 – 4, 2018. Board members will be circulated with details. • A report on the Mangamuka Saddle clean-up and stakeholder/community involvement. • Between 25 and 30 people attended a joint Project Jonah whale rescue training day. Te Aupouri – Sonny Christie A verbal report was provided that included: • An update re Project Jonah activities. • Water is becoming a big issue and associated liaison with the Council, • The dune lakes and associated issues/activities. • Hamish Eglinton gave a brief report about DOC funding applications at the end of this verbal report. Community – Mike Finlayson A verbal report was provided that included. • His concerns about kauri dieback. A need to engage the community is critical. • He suggested pig hunters “could be brought into the loop”. • Doug Te Waka (DOC) said that pig dog kiwi aversion training was now a mandatory requirement for pig hunting competitions and as part of this training kauri dieback was discussed with pig hunters. There is a strong demand for such training. Around 80% of all pig dogs in the Bay of Islands/Te Hiku have had such training. Chris Jenkins said someone in the kauri dieback role should be asked to give a presentation to the Board. • Rudi Hoetjes of Fish and Game said they have no statutory responsibility for big game, just fresh water fish and game birds. However, he added that forestry company permits require all dogs used for game bird hunting to have kiwi aversion training before being issued. 4.3 New Zealand Conservation Authority Report Included in the Agenda.

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