Minutes Council Meeting

776

Minutes of the Council Meeting held Tuesday 30 July 2019 at 1pm

City of Gold Coast Council Chambers 135 Bundall Road, Surfers Paradise

776th Council Meeting 2 30 July 2019 Minutes

INDEX Minutes (776) Council Meeting Tuesday 30 July 2019

Opening Prayer - Pastor Aland Radloff of Cross and Crown Church, Elanora

Australian National Anthem

ITEM SUBJECT

1 ATTENDANCE / LEAVE OF ABSENCE

2 CONDOLENCES

3 MAYORAL MINUTE

4 CONFIRMATION OF MINUTES

4.1 Budget Adoption Meeting of the Council of the City of Gold Coast held on Thursday 13 June 2019 at 10am

4.2 The Seven Hundred and Seventy Fifth Ordinary Meeting of the Council of the City of Gold Coast, held Thursday 13 June 2019 at 1pm

5 MAYOR’S REPORT

6 CLARIFICATION – MEMBERS

7 BUSINESS ARISING FROM MINUTES

8 PRESENTATIONS

8.1 2019 AILA Qld Award of Excellence Cr Vorster

8.2 2032 Olympic Games Bid

8.3 HOTA

9 RECEPTION AND CONSIDERATION OF COMMITTEE REPORTS

9.1 Transport and Infrastructure 23 July 2019

9.2 Lifestyle and Community 23 July 2019

9.3 Economy, Planning and Environment 24 July 2019

9.4 Water & Waste 25 July 2019

9.5 Events, Tourism and Governance 25 July 2019

10 CONSIDERATION OF NOTICES OF MOTION

11 QUESTIONS ON NOTICE / ANSWERS TO QUESTIONS ON NOTICE

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ITEM SUBJECT

12 PRESENTATION OF PETITIONS

13 GENERAL BUSINESS

13.1 Kirra Beach Tourist Park – mowers and brushcutters Cr O'Neill

13.2 Long Term Parking Of Registered Trailers, Boats And Caravans In Cr Taylor The City

13.3 Trees – Salvation Army Cr Crichlow

14 OTHER BUSINESS

14.1 Queensland Audit Office 2019 Interim Report (Confidential)

14.2 Major Event Opportunity (Confidential)

14.3 Queensland Olympic Bid refer 8.2

14.4 May 2019 Monthly Financial Report

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ADOPTED AT COUNCIL 13 AUGUST 2019

RESOLUTION G19.0813.002 moved Cr Gates seconded Cr Caldwell

That the Minutes of the Seven Hundred and Seventy Sixth Ordinary Meeting of the Council of the City of Gold Coast held on Tuesday 30 July 2019 at 1pm be confirmed.

CARRIED UNANIMOUSLY

Minutes of the Seven Hundred and Seventy Sixth Ordinary Meeting of the Council of the City of Gold Coast held at the City of Gold Coast Chambers, 135 Bundall Road, Surfers Paradise, on Tuesday 30 July 2019, at 1pm.

The Mayor, Cr T R Tate, welcomed Pastor Aland Radloff of Cross and Crown Church, Elanora, to open the meeting in prayer.

National Anthem

1 ATTENDANCE

Cr T R Tate Mayor Cr D Gates left the meeting at 5:50pm Cr W M A Owen-Jones Cr C M Caldwell Cr K L Boulton Cr P J Young Cr D M Crichlow OAM Cr G J Baildon AM Cr R La Castra Cr G M Tozer Cr P A Taylor Cr H H C Vorster Cr P C Young Cr D I McDonald Cr G M O’Neill

Mr D R Dickson Chief Executive Officer Mr A J McCabe Chief Operating Officer Mr A Twine Director Transport and Infrastructure Ms A Ewens Director Lifestyle and Community Services Mr P Heaton Director Water & Waste Mr G Mather Acting Director Organisational Services Ms A Swain Director Economy, Planning & Environment Mr R Smith Manager Health Regulatory & Lifeguard Services Mr S Brook Executive Officer Events

1.1 LEAVE OF ABSENCE / APOLOGIES

Nil

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2 CONDOLENCES

Nil

3 MAYORAL MINUTE

Nil

4 CONFIRMATION OF MINUTES

RESOLUTION G19.0730.001 moved Cr Vorster seconded Cr Gates

That the Minutes of Budget Adoption 2019-2020 of the City of Gold Coast held on Thursday 13 June 2019 at 10am be confirmed. CARRIED

RESOLUTION G19.0730.002 moved Cr Crichlow seconded Cr Baildon

That the Minutes of the Seven Hundred and Seventy Fifth Ordinary Meeting of the Council of the City of Gold Coast held on Thursday 13 June 2019 at 1pm be confirmed.

CARRIED

5 MAYOR’S REPORT

5.1 RECENT VISITS AND SPEECHES

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Gold Coast Way Ahead Event – Gold Coast Business Week 2019 Held during the week of 8 – 12 July, the 2019 Gold Coast Business Week was a major success. Some quick figures: 28 business events hosted over the week. 323 at Gold Coast Way Ahead signature event Friday 12 July. 56 Guest Entrepreneurs from across Australia at the Gold Coast Way Ahead signature event Friday 12 July. This year’s signature event was “Gold Coast Way Ahead” on Friday 12 July. Gold Coast Way Ahead featured a panel of influential entrepreneurs including Glen Richards, Steve Baxter and Chris Riddell. This exclusive opportunity for businesses covered several topics including emerging business trends, AI and marketing to today’s consumer.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Celebrate GC - Diamond Jubilee Birthday It was great to be down at the Broadwater Parklands to celebrate 60 years of our city being named the Gold Coast. The atmosphere was so positive with all the families having a great time with the food trucks and fireworks. Amy Shark gave a stellar performance and kept everyone very entertained, along with the other line-up of artists. Thanks to the support of 92.5 Gold FM, Nine Gold Coast News and Blank GC for helping make the celebrations happen.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Issi Dye Performance – VIVA Festival Cr O’Neill attended. As part of VIVA Surfers Paradise, Issi Dye entertained attendees at Q1 with an iconic performance as Elvis Presley along with special guest impersonators, including Roy Orbison, The Everly Bros and Johnny O’Keefe.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Chevron Island Wi-fi Announcement Cr Baildon attended. The City’s Surf Network has now hit the streets of Chevron Island, with residents and visitors now able to access free, high-speed Wi-Fi along Thomas Drive. Users will be connected to speeds close to 30mbs, fast enough to watch two Netflix movies simultaneously, depending on the users distance from a Wi-Fi device. Our $10 million investment in a high-speed fibre optic network has made the Surf Network a reality for the Gold Coast. We plan to connect through Chevron Island and our cultural precinct to our main tourism hubs. Precincts within Southport, Surfers Paradise, Broadbeach and Coolangatta were connected to the Surf Network last year, prior to the Gold Coast 2018 Commonwealth Games, when over 25,000 people used the network. The Surf Network is just one way we’re achieving our vision to be Australia’s leading digital city and deliver the fastest internet in Australia by 2021.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

2019 Vodafone Gold Coast 600 Launch The Gold Coast 600 is the City's largest annual event, being held this year from October 25-27. It attracts around 200,000 spectators each year and provides an all-round entertainment event. It also brings in millions of dollars into the Gold Coast economy. This year's event will feature seven artists on two stages inside the precinct for the first time.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Aerial Inspection Palm Beach Artificial Reef & Kurrawa Seawall Project It’s full steam ahead for the City’s ongoing coastal protection program, with construction underway on the $18.2 million Palm Beach Artificial Reef and the $1.1 million Kurrawa Park seawall at Broadbeach. Our beaches are an important asset that contributes to both our economy and lifestyle. We’ve invested more than $30 million into a range of beach measures over 2018-19 to ensure our beaches are protected against coastal hazards and are here for future generations. The $1.5 million seawall rebuild at the southern end of Narrowneck is nearing completion, with works expected to finish this month, subject to weather conditions. Construction and management of seawalls is part of the City’s shoreline response to coastal erosion, with 14 kilometres of public urban shoreline that require seawall protection. The City also conducts an annual $1 million dredging operation at both Tallebudgera and Currumbin Creeks to replenish beaches at Burleigh and Palm Beach. Dredging of Tallebudgera Creek commenced last week, with works expected to finish in time for the September school holidays. Once complete, the dredge will move onto Currumbin Creek. Approximately 1000 cubic metres of sand will be pumped from Tallebudgera Creek on to southern Burleigh beach daily, with natural processes assisting with transporting additional sand north. A further 30,000,000 cubic metres of sand from Currumbin Creek mouth will be used to nourish southern Palm Beach.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Launch of New Active and Healthy Campaign I joined with Titans player Jai Arrow and Suns player Sam Collins in a Pilates class at Carrara to launch the City’s new Active and Healthy program. This year, our focus is on empowering people to say I CAN. It is all about being inspired and empowered to live a healthy lifestyle and what better inspiration than our football players – our city’s active and healthy role models. With more than 170 free or low cost activities on offer across the city each week, it’s easy to get motivated and get moving. Around a quarter of the city’s population already participates in the program. Our Active & Healthy program is helping to make the Gold Coast Way Ahead - a progressive, social and active city. Love of the outdoors is a key aspect of our lifestyle and being active and healthy is also a part of that, so I encourage everyone to get out there and say I CAN!

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Official Opening of Inaugural Sumo International Event 'Experience Japan' with live Sumo was a first for the Gold Coast. It was a unique interactive dining experience with live sumo demonstration, authentic Japanese entertainment and food. It's not every day Sumo arrives from Tokyo, Japan, to the Gold Coast. Bungo Nishiki and To-Oh-Yama are pro champion wrestlers who demonstrated the ultimate physical power of Sumo.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Launch of Naturally GC Program Gold Coasters can immerse themselves in an Indigenous experience, learn about local flora and fauna or become a citizen scientist as part of the 2019-20 NaturallyGC program. With more than 900 free and low cost nature-based activities on offer the program offers something for everyone. The Gold Coast is one of the most biodiverse places and I invite the community to explore our natural landscapes and wildlife habitats through our NaturallyGC program. Gold Coasters are also encouraged to celebrate our Indigenous heritage through a range of activities such as guided walks, traditional games, language, bushfoods and more.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Sister School Agreement Signing Between Broadbeach State School and Shujitsu Elementary School, Japan 22 students and 4 staff from Shujitsu Elementary School visited the Gold Coast from Tuesday 23 July - Sunday 28 July. Broadbeach State School visited Shujitsu Elementary School in 2017 and commenced a home stay program. The School again visited Shujistsu Elementary School this year and commenced the formalisation of a Sister School relationship. The Mayor of Bizen City, Mr Takao Tahara witnessed the document signing in Japan on 25 June 2019. The opportunity for Broadbeach students to live with a local family provided unique and authentic learning opportunities. The aim of the Sister School Agreement is to: increase cultural understanding, diversity and respect enhance friendly relationships between our schools and communities and enhance language learning opportunities explore opportunities to support student and staff exchange.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Announcement of Sand Tunes Music Festival Minister Kate Jones attended On Coolangatta beach we’ve had Opera on the beach and now hip hop. Travis Scott has will be the headline act for ‘Sand Tunes’, which will be a two-day festival on the Coolangatta foreshore on 30 November and 1 December. This is a quintessential Gold Coast music festival. What wonderful news, another major event for our city. It’s expected to pump in $11 million into the local economy, have 35,000 attend each day and add 50,000 visitor nights.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Australian War Widows Memorial Service and Civic Reception Cr Daphne McDonald attended. War Widows from all over Queensland travelled to the Gold Coast to attend the service at Currumbin RSL. This annual celebration typifies the ethos of the Australian War Widows organisation which was established in 1947. President of the Gold Coast South War Widows Sub Branch said the event is like ANZAC Day for War Widows, where once a year they get together.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Keynote Speaker – Gold Coast Central Chamber of Commerce Business Breakfast This was a great opportunity to speak with local businesses, who of course are the backbone of our economy. Their success is indicated through our unemployment rate of 4.3%, compared to the State rate of 6.2%. I was able to update the Chamber members on the recent Council budget and how it supports growing economic activity in our city.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Welcome to Jining Student Delegation This student delegation consisted of 76 students and 8 teachers on the Gold Coast for 9 nights. The City has had an Agreement of Friendship and Cooperation with Jining City since October 2014. It’s great to have greater international engagement at an education level – hopefully these students come back to the Gold Coast to further their studies or just to holiday.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Korean War Veterans Day 2019 Remembrance Service Cr Taylor attended. The service was held at the Korean War Memorial in Cascade Gardens. This year marks the 70th anniversary of the proclamation of the Republic of Korea. The service also included a celebration of peace. I’d like to repeat some remarks from Patron Maurie Pears’ speech: I would like to quote the POET BINYON, who gave his own melancholy tribute to the veteran the world over. They were only 18 They went with songs to the battle, they were young Straight of limb true of eye, steady and aglow, They were staunch to the end against odds uncounted They fell with their faces to the foe

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued) Korean War Veterans Day 2019 Remembrance Service Full Speech “I am very proud and privileged to represent the Korean War Memorial Committee today. It is A DAY I will remember. May WE introduce Consul General Sangwoo Hong (welcome to Australia Sir) And our Mayor of the Gold Coast Tom Tate as well the AQKV, KSGC and all you wonderful veteran and community guests who attend our remembrance service annually. We see many old friends in the audience. It does our heart good to see the veterans so generously recognized. All of our gallant veterans here or at home in one way or another are old and infirm and, struggle to be here today. Some have failed. Those who are absent send their apologies. They are with us in spirit. We are so proud of them all and the families who support them. Perhaps we could revive their spirit with a round of applause There are thousands of lost dreams, hopes, sacrifices, sadness and memories locked up in our Memorial before you. We must publicly thank the AQKV as well as the KSGC who with busy hands and kind hearts took the lead in this venture. Today the AQKV is decimated by age but the KSGC has an ongoing youth to lean on when needed. I would like to refer particularly to our friends and comrades the Korean Society and the AQKV. We are fortunate on the Gold Coast to have a brotherhood of veterans and Korean communities who together over the last twenty years, with Council and the RSL, have created this inspirational Memorial. The Australian veterans on their return home have been remembered by the ROK Ambassadors and Consul Generals over the sixty years following the war by annual functions of remembrance, return visits to South Korea and support in their Association activities. These most generous gestures have never been forgotten by our returning veterans and the families whose loved one’s rest in honour within the peaceful gardens of Pusan War Graves in South Korea. For this generous gesture we thank the ROK They have been our friends in peace and war helping us to achieve recognition as a memorial of national significance, mention in our National Parliament and recipient of the Order of Civil service. As indeed has been the RSL, the Gold Coast City Council, DVA and our many other supporters. We are so grateful to them. Today the ROK remains our principal benefactor. Recently our Veteran group from the AQKV, which is in the process of winding down with age, were able to donate their funds to the Korean Society of the Gold Coast, some $10,000 to an educational grant for Australian students of Korean Heritage. It gave us so much pleasure to know that even that little sum would bring happiness to others. There is a real tragedy of war sometimes unnoticed, even by the soldiers themselves. It is not only death, wounds or tactical defeat, but also the damage to the spirit of those who participate and their inability to adjust to the future. It tore the heart out of many of the veterans and the families who suffered with them. We wish to make a personal mention of our widows, carers of partners, mothers, wives loved ones and families who all felt the agonizing pain and the lonely vigil of active service. We honour them who kept the home fires burning whilst their men were overseas. They ran the home worked the factories and transport and looked after the school and health of the children all alone. They suffered a lonely vigil then and now. They share the veteran honors we recognize today. And for those who returned wounded, suffering the strain of war, those same ladies were there to help carry the load of caring in those difficult times which later come with age. In closing I would like to quote the POET BINYON, who gave his own melancholy tribute to the veteran the world over. They were only 18. They went with songs to the battle, they were young Straight of limb true of eye, steady and aglow, They were staunch to the end against odds uncounted They fell with their faces to the foe We thank you all today for the pleasure of your company and hope you will enjoy the future more with the special Celebration of Peace provided by our own Gold Coast Korean Society and community and their Consul General Hong. Maurie Pears Patron 2019”

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Groundwater Country Music Festival Cr Owen-Jones attended. Groundwater is the fastest growing country music festival in Australia. The first festival was in 2013 with 20,000 attending. This year more than 70,000 people attended over the 3 days. Congratulations to Jan McCormick and all the team at Broadbeach Alliance for another fantastic free event.

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Supporting National DonateLife Week 2019 Yesterday, I met with Kristen Eller, the sister of organ donor Dane Searls to discuss the importance of organ donation. Dane was a champion BMX rider who passed away in November 2011, aged 23, as the result of a non-biking related accident. His donation saved three lives. About 80% of Queenslanders agree with organ donation, however, only 28% of Queenslanders are registered. More than 1,400 Australians are on waiting lists for a life-saving transplant - many of these are Gold Coasters. Registration is so important - 9 out of 10 families agree to a donation proceeding when the deceased is a registered organ donor. It gives families peace of mind knowing their loved one’s wishes are fulfilled. I am urging all Gold Coasters to join the national organ donor register during DonateLife Week which runs until 4 August. For information and to register to become an organ and tissue donor visit donatelife.gov.au

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5 MAYOR’S REPORT (Continued)

5.1 RECENT VISITS AND SPEECHES (Continued)

Reception to Mark His Excellency The Governor the Honourable Paul de Jersey’s 5 Years of Meritorious Service as the Governor of Queensland It was a privilege to represent the Gold Coast and to join with the Premier to acknowledge the 5 years of meritorious service of Paul de Jersey as Governor of Queensland. The Governor was in fact on the Gold Coast with me last week for the Australian War Widows Memorial Service.

RESOLUTION G19.0730.003 moved Cr Tate seconded Cr Gates

That the Mayor’s Report be welcomed and noted.

CARRIED

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6 CLARIFICATION - MEMBERS

6.1

Cr Vorster left the room prior to the clarification below.

Cr Tozer wished to clarify the following:-

In the Gold Coast Bulletin print article titled “Venue talks turkey on lies”, published today, and online article “Gold Coast Hinterland wedding operator: we will battle against council and residents”, published yesterday, it is stated;

“Area councillor Glenn Tozer said he had received the complaints in the lead-up to a full council meeting…”

This may be confusing for readers. While I did make my comment “in the lead-up to a full council meeting”, complaints about this venue have been received since 2015. In fact, the first complaint was made on in August 2015 and since that time several dozen complaints have been made at various times about various alleged non-compliance issues, by a variety of residents who live in and around the subject property.

It is also stated; “It’s wrong and Glenn Tozer hasn’t got the guts – we’ve asked him out several times, come out and have a look.”

This implies I have not been on-site. This is false. I visited the venue at the invitation of the applicant on 10 December 2015. In an email of 30 November 2015, the applicant wrote to me stating that the business had “been abandoned by a multi-national Malaysian group for almost 15 years” and invited me to inspect the site. At this time I informed the applicant that I had also previously visited the venue between 2005 and 2009 (when it was known as Coolalinga Lodge) before I was elected as Councillor, at a time when a representative of the previous owner informed me that the business previously operating there had ceased to operate.

It would also be fair to say that I have received several written complaints and other correspondence favouring the officer’s recommendation since the EPE committee considered the matter. The report by officer’s, at Item 6 of the EPE Committee report and agenda, addresses some of these complaints, their substance, and the officers recommendation that pertain to them, and other matters.

Cr Vorster returned to the room

7 BUSINESS ARISING FROM MINUTES

Nil

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8 PRESENTATIONS

8.1 2019 AILA QLD AWARD OF EXCELLENCE

l-r Cr Hermann Vorster, Suzie Latalia, Nate bultitude; Mayor Tom Tate; Daniel Crowle; Phil Watts; Cr William Owen-Jones

Cr Vorster presented the award to Mr Mayor

I am very pleased to announce that Council has won the Award of Excellence in the Infrastructure Category from the Australian Institute of Landscape Architects

The winning project Arundel Wetlands adjoins internationally recognised wetlands

It was an innovative arrangement between the City and a developer

The local Councillor (Cr Owen Jones) has also been heavily involved and the community were extensively consulted to guide the design

In summary

 The degraded site has been restored ,  Stormwater issues resolved and  A great, environmentally friendly parkland developed  It’s a great place to see a wallaby or some amazing birdlife.  Its a clear demonstration of Council’s green credentials The project is a great example of cross directorate collaboration as we have staff from L&C and EP&E here today congratulations to all involved.

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8 PRESENTATIONS (Continued)

8.2 2032 OLYMPIC GAMES BID

Mr John Coates made a presentation to Council in relation to the 2032 Olympic Games Bid.

8.3 HOTA LG426/717/-(P11)

CLOSED SESSION LOCAL GOVERNMENT ACT 2009 AND SUPPORTING REGULATIONS

PROCEDURAL MOTION moved Cr PC Young seconded Cr Gates

That Council move into Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012, for the consideration of the following item for the reason shown:-

Item Subject Reason

8.3 HOTA Budget / Prejudicial Matter

CARRIED

HOTA Chairperson Ned Pankhurst and CEO Criena Gehrke made a presentation in relation to the HOTA Art Gallery.

Meeting adjourned at 2.43pm Meeting reconvened at 3.00pm

PROCEDURAL MOTION moved Cr Gates seconded Cr Boulton

That the Council move into Open Session.

CARRIED

Following resumption into Open Session Item 8.3 was moved and carried as follows:

RESOLUTION G19.0730.004 moved Cr Owen-Jones seconded Cr Tozer

1 That the presentation be noted. 2 That $1,500,000 be transferred from the Strategic Priorities Reserve to cost centre 1007678 (HOTA – Contribution to Operating Costs) and be allocated as part of the HOTA quarterly Operating Grant, recognising the 2 to 3 year lead time in curating, designing and delivering exhibitions proposed for the new HOTA Art Gallery.

CARRIED

Note: Item 14.3 (Queensland Olympic Bid) was dealt with following 8.3.

776th Council Meeting CONFIDENTIAL Page 28 30 July 2019 Minutes

8 PRESENTATIONS (Continued)

8.3 HOTA (Continued) LG426/717/-(P11)

Pages 28-34 are confidential

UNAUTHORISED RELEASE OF CONFIDENTIAL REPORTS OR INFORMATION may be an offence under the Local Government Act 2009 and other legislation and could result in disqualification from office and a CONFIDENTIAL penalty of up to 100 units.

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9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS

9.1 TRANSPORT AND INFRASTRUCTURE

Cr Taylor, Chairperson of the Transport and Infrastructure Committee, presented the Report of the Meeting of the Transport and Infrastructure Committee held on Tuesday 23 July 2019.

RESOLUTION G19.0730.005 moved Cr Taylor seconded Cr Gates

That the Report of the Transport and Infrastructure Committee Meeting held on Tuesday 23 July 2019, covered by Recommendations numbered TI19.0723.001 to TI19.0723.010, be received. CARRIED

ITEM 8 PROJECT SCOPE CHANGE – GAINSBOROUGH GREENS BRIDGE ER409/42/-(P7)

Cr Gates left the room.

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9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.1 TRANSPORT AND INFRASTRUCTURE (Continued)

ITEM 8 PROJECT SCOPE CHANGE – GAINSBOROUGH GREENS BRIDGE ER409/42/-(P7) (Continued)

RESOLUTION G19.0730.006 moved Cr Vorster seconded Cr Caldwell That Committee Recommendation TI19.0723.008 be adopted as printed which reads as follows:-

1 That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009. 2 That the increase of funds required as outlined in Item 7 - Funding and Resourcing Requirements will be met from reallocating a combination of developer contributions, additional Financial Assistance Grant and savings from within the Bridge and Major Culvert Renewal program, to be considered by Council in the September Budget Review. CARRIED

Cr Gates returned to the room

ITEM 6 SUNDALE BRIDGE FIFTH LANE RD23095/46/02(P1)

Cr Vorster advised;

In accordance with my obligation under section 175G(2) of the Local Government Act 2009, I advise the Chair that:

(a) I reasonably believe or suspect that Cr Crichlow has a:

a. perceived conflict of interest in the matter;

which Cr Crichlow has not informed the meeting about.

(b) The facts and circumstances that form the basis of my reasonable belief or suspicion are: a. lives within the location of the map on slide 10 of the presentation.

PROCEDURAL MOTION moved Cr Caldwell seconded Cr La Castra

Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that:

Cr Crichlow does not have a conflict of interest in the matter because Cr Crichlow has no greater personal interest in the matter than that of other persons in the local government area. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Crichlow, Cr Baildon and Cr Tate did not vote.

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9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.1 TRANSPORT AND INFRASTRUCTURE (Continued)

ITEM 6 SUNDALE BRIDGE FIFTH LANE RD23095/46/02(P1) (Continued)

Cr Vorster advised;

In accordance with my obligation under section 175G(2) of the Local Government Act 2009, I advise the Chair that:

(a) I reasonably believe or suspect that Cr Baildon has a:

a. perceived conflict of interest in the matter;

which Cr Baildon has not informed the meeting about.

(b) The facts and circumstances that form the basis of my reasonable belief or suspicion are: a. lives within the location of the map on slide 10 of the presentation.

PROCEDURAL MOTION moved Cr Gates seconded Cr Owen-Jones

Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that:

Cr Baildon does not have a conflict of interest in the matter because Cr Baildon has no greater personal interest in the matter than that of other persons in the local government area. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Crichlow, Cr Baildon and Cr Tate did not vote.

Conflict of Interest – Cr Tate Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Purchase of property in area The name of the person or entity is: Tom and Ruth Tate The nature of the relationship is: Husband and wife The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: Ownership of property within the location on the map of slide 10 of the presentation. However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that I have no greater personal interest in the matter than that of other persons in the local government area.

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9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.1 TRANSPORT AND INFRASTRUCTURE (Continued)

ITEM 6 SUNDALE BRIDGE FIFTH LANE RD23095/46/02(P1) (Continued)

PROCEDURAL MOTION moved Cr Caldwell seconded Cr Tozer Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Tate does not have a conflict of interest in the matter because Cr Tate has no greater personal interest in the matter than that of other persons in the local government area. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Crichlow, Cr Baildon and Cr Tate did not vote.

RESOLUTION G19.0730.007 moved Cr Vorster seconded Cr Gates That Committee Recommendation TI19.0723.006 be adopted as printed which reads as follows:-

That the Sundale Bridge Fifth Lane Project consisting of 7 work packages including scope of works as described in this report be noted. CARRIED BY SUPER MAJORITY Cr Tate voted in the positive

ITEM 4 CHRISTMAS DECORATIONS CS105/274/81/01

RESOLUTION G19.0730.008 moved Cr Vorster seconded Cr Gates That Committee Recommendation TI19.0723.004 be adopted with an addition such that it reads in its entirety as follows:-

That Council notes the contents of this report with the addition of John Laws Park at Burleigh Headland.

CARRIED UNANIMOUSLY

ADOPTION OF THE TRANSPORT AND INFRASTRUCTURE COMMITTEE REPORT

RESOLUTION G19.0730.009 moved Cr Taylor seconded Cr Gates

That the Report of the Transport and Infrastructure Committee Meeting of Tuesday 23 July, 2019, covered by Recommendations numbered TI19.0723.001 to TI19.0723.010, be adopted with the exception of:-

Recommendation Numbers TI19.0723.004 TI19.0723.006 and TI19.0723.008 which were specifically resolved.

CARRIED

776th Council Meeting 39 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.2 LIFESTYLE AND COMMUNITY

Cr Vorster, Chairperson of the Lifestyle and Community Committee, presented the Report of the Meeting of the Lifestyle and Community Committee held on Tuesday 23 July 2019.

RESOLUTION G19.0730.010 moved Cr Vorster seconded Cr O'Neill

That the Report of the Lifestyle and Community Committee Meeting held on Tuesday 23 July 2019, covered by Recommendations numbered LC19.0723.001 to LC19.0723.004, be received. CARRIED

ADOPTION OF LIFESTYLE AND COMMUNITY COMMITTEE REPORT

RESOLUTION G19.0730.011 moved Cr Vorster seconded Cr O'Neill

That the Report of the Lifestyle and Community Committee’s Recommendations of Tuesday 23 July 2019, numbered LC19.0723.001 to LC19.0723.004, be adopted.

CARRIED UNANIMOUSLY

776th Council Meeting 40 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT

Cr Caldwell, Chairperson of the Economy, Planning and Environment Committee, presented the Report of the Economy, Planning and Environment Committee held on Wednesday, 24 July 2019.

RESOLUTION G19.0730.012 moved Cr Caldwell seconded Cr O'Neill

That the Report of the Economy, Planning and Environment Committee Meeting held on Wednesday, 24 July 2019, covered by Recommendations numbered EPE19.0724.001 to EPE19.0724.013 be received. CARRIED

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

Conflict of Interest – Cr Owen-Jones Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Titans have hosted me to various season launches awards night and charity balls 2014, 2015, 2016, 2017, 2018, 2019 The name of the person or entity is: Titans The nature of the relationship is: Associates with Applicant The value of the gift is: Unknown but over $500 The date of receipt of the gift is: 2014 - 2019 The nature of the other person’s interest in the matter is: Titans Oxenford Community Club Ltd (Applicant) However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that I attended in my capacity as Councillor.

PROCEDURAL MOTION moved Cr Tozer seconded Cr Caldwell Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Owen-Jones has a perceived conflict of interest in this matter for the reasons outlined above. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster did not vote.

776th Council Meeting 41 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220 (Continued)

PROCEDURAL MOTION moved Cr Tozer seconded Cr Caldwell Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that:

Cr Owen-Jones may participate in the meeting and vote on the matter because the interest is minor and remote in nature and related to his conduct in his role as Councillor. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster did not vote.

Conflict of Interest – Cr Vorster Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Member of the Gold Coast Titans in 2015 The name of the person or entity is: Gold Coast Titans The nature of the relationship is: Former member The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: Applicant for planning approval However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason my membership has since lapsed.

PROCEDURAL MOTION moved Cr PJ Young seconded Cr Boulton Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Vorster does not have a real or perceived conflict of interest in this matter because he has no greater personal interest than that of other persons in the local government area. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster did not vote.

776th Council Meeting 42 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220 (Continued)

The date of receipt of the gift is: Various years The nature of the other person’s interest in the matter is: Applicant for approval However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason in the community interest .

PROCEDURAL MOTION moved Cr Caldwell seconded Cr O'Neill Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Gates has a perceived conflict of interest in this matter for reasons outlined in her declaration. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster did not vote. PROCEDURAL MOTION moved Cr Caldwell seconded Cr O'Neill Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Gates may participate in the meeting and vote on the matter because the interest is minor and remote in nature and related to her conduct in her role as Councillor. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster did not vote.

776th Council Meeting 43 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220 (Continued)

Conflict of Interest – Cr Tate Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Titans have hosted myself and Mayoress at various launches, balls, games since 2012 The name of the person or entity is: Titans The nature of the relationship is: Previous hospitality since 2012 The value of the gift is: $10,000 The date of receipt of the gift is: 35 various events The nature of the other person’s interest in the matter is: Proposal for Titans Oxenford Community Club Application However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that I attended various events in my capacity as Mayor. PROCEDURAL MOTION moved Cr Caldwell seconded Cr PC Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Tate has a perceived conflict of interest in this matter for reasons outlined in the declaration. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster did not vote.

PROCEDURAL MOTION moved Cr Caldwell seconded Cr PC Young Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Tate may participate in the meeting and vote on the matter because the interest is minor and remote in nature and related to his conduct of his role as Mayor of the City. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster did not vote.

776th Council Meeting 44 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

RESOLUTION G19.0730.013 moved Cr Caldwell seconded Cr Vorster That Council approves the issue of a Development permit for a Material change of use (Code assessment) for a Club (Titans’ community club), subject to the below conditions.

General 1 Timing a All conditions of this development approval must be complied with at no cost to Council at all times unless otherwise stated in another condition. b Where the timing in a condition is prior to commencement of the use and a Building Format Plan is lodged for approval, the timing in the condition changes from being prior to commencement of the use to being prior to the earlier of the commencement of the use and approval of the plan of subdivision. This timing requirement prevails despite any inconsistency with the timing requirement in another condition. 2 Amended drawings Prepare and submit amendments to the drawings listed below for confirmation they constitute the approved drawings for the purposes of this development approval. All amended drawings must be submitted (and confirmed by Council) prior to commencement of any works on site. Drawing Title Author Date Drawing No. Ver Site Plan Bayden 07/03/19 DA-00-02 4 Goddard Design Building Floor Plan – Ground Bayden 1/4/2019 DA-10.01 4 Floor Level Goddard Design Building Roof Plan Bayden 12/11/18 DA-10.02 2 Goddard Design Carpark Plan Bayden 07/03/19 DA-10.10 3 Goddard Design Carpark Planting Zones – RFI Bayden 07/03/19 DA-10.11 2 Response Goddard Design Carpark Planting Zones – RFI Bayden 07/03/19 DA-10.12 2 Response Goddard Design Building Elevations Bayden 12/11/18 DA-20.01 2 Goddard Design

776th Council Meeting 45 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

Building Elevations Bayden 12/11/18 DA-20.02 2 Goddard Design Building Sections Bayden 12/11/18 DA-30.01 2 Goddard Design The following amendments must be included: a Amended drawings to illustrate recycling bulk bins stored within the bulk bin enclosure. b Amended drawings to illustrate that the bin storage enclosure is roofed and designed to prevent entry to rainwater, graded to fall to a drainage point within the storage point, drainage point connected to sewer and provided with a hosecock for cleaning. c Provide a footpath connection from the western end of Doris Gibbs Court along the southern side of the car parking area linking with the pedestrian connection into the wider Oxenford Park. d Provide a 1.5m wide landscape strip at the finished ground level (not car park level) immediately west of the car parking and servicing areas extending for the entire length of all retaining structures. The footpath and deep turfed swale are to be shifted westward to accommodate the landscape strip. e A minimum 2m high acoustic fence, consistent in design with acoustic fencing required as part of development approval MCU201601439, is to be located along the dividing boundary between the subject site (Lot 197 on RP142508) and Lot 145 on RP142508 (20 Oberon Way), or as otherwise approved by Council. f Removal of the designated outside smoking area (DOSA) on the western side of the outdoor terrace area, referred to as DOSA 1 on the Building Floor Plan - Ground Floor Level. g Provide a community meeting room within the existing building footprint. 3 Approved plans Undertake and maintain the development in accordance with the following plans: Plan Title Author Date Plan Reference Ver No. Noise Impact Assessment ATP December Project No.: 1 Oxenford Community Club Consulting 2018 ATP180913 Engineers Oxenford Community Club, Motus 10 May MCQ438-R001 06 18 Oberon Way, Oxenford Consulting 2019 - Stormwater Management Pty Ltd. Plan Oxenford Community Club, Motus 10 May MCQ438-R001 HIA 05 18 Oberon Way, Oxenford Consulting 2019 - Hydraulic Impact Pty Ltd Assessment

776th Council Meeting 46 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

4 Amended Plans Prepare and submit amendments to the plans listed below for confirmation they constitute the approved plans for the purposes of this development approval. All amended plans must be submitted (and confirmed by Council) prior to commencement of any works on site: Health and Regulatory Services Plan Title Author Date Plan Reference No. Ver Waste Management Plan Mark Rigby March 2019 MRA19-019 - Oxenford Community & Club 18 Oberon Way, Associates Oxenford The following amendments must be included: a Recycling bulk bins must be stored within the bulk bin enclosure in accordance with SC6.15 City Plan policy – Solid waste management. Property 5 Restrictions regarding Council infrastructure  Ensure all proposed buildings, structures and footings and deep rooted landscaping are a minimum distance of 3.0 horizontal metres from the required relocated 100 mm water Council water main.  Ensure all proposed buildings, structures and footings are a minimum 1 metre clear of the property sewer connection. 6 Private infrastructure a Ownership, operation and maintenance of the following private infrastructure is to vest at all times with the applicant and their successor/s in title: i. Stormwater management devices and infrastructure monitor and managed in accordance with the maintenance management plan (MMP), as conditioned in the decision notice, and generally in accordance with the City Plan Policy SC6.11 – Land development guidelines Section 4.5. b At any time the Council’s corresponding infrastructure network is altered, the private infrastructure must be altered to be commensurate with Council’s network, at no cost to Council. 7 Flood emergency management plan (FEMP) to be complied a The applicant shall implement all recommendations of the endorsed flood emergency management plan (FEMP), titled “18 Oberon Way, Oxenford, Flood Emergency Management Plan, (Report No: J19022/R1V1)” dated 7 June 2019 prepared by Allan & Dennis Pty Ltd to ensure that, in the event of a major flood event, all staff and visitors to the property are moved into a refuge area or evacuated into a safe place. b The applicant and their successor/s in title, shall ensure that the FEMP is complied with at all times for the life of the development and the use of the premises.

776th Council Meeting 47 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

8 Undercroft management a Prior to the commencement of use, prepare and submit to Council for approval an Undercroft management plan. The management plan is to provide details relating to (but not limited to): i The person/s responsible for the maintenance of the area, including post flood events; ii The provision of an undercroft maintenance schedule and inspection checklist; iii The type of surface material/s proposed under the platform; iv Details on the development’s services proposed under the platform (sewer, stormwater etc.) and how these services will avoid damage caused by flood events; v The procedures and responsibilities for clean ups post flood events; vi Measures to stop infestation by mosquito’s, vermin or weeds; vii That the undercroft area will be free from ponding and odour; and viii Detailed plans and sections illustrating the design and management concepts for the undercroft treatment. b Implement the approved Undercroft management plan at all times once the use has commenced. Amenity 9 Screening of visually offensive components Locate and screen the following components of the development so that they are not visible from any road to which the site has frontage, adjoining premises or otherwise on display from any public thoroughfare or vantage point: a Refuse storage areas b Service equipment c Mechanical ventilation d Refrigeration units e Storage areas for machinery, materials, vehicles or the like. 10 Hours of operation (Trading hours) The Club shall trade only between the following hours: a 10:00am – 10:00pm (Sunday to Thursday); and b 10:00am – 2:00am (Friday and Saturday). 11 Hours of operation (Loading and unloading) Undertake all loading and unloading activities associated with the operation of the use only between the following hours: a 8:00am – 6:00pm, seven days per week.

776th Council Meeting 48 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

12 Nuisance Undertake and operate the development in a manner that causes no detrimental effect upon surrounding premises by reason of noise nuisance, lighting nuisance or other such emissions. Specifically: a Position and direct all lighting so as not to not cause a nuisance to nearby residential properties. Crime Prevention and Public Safety 13 Lighting to ensure pedestrian and community safety Install and maintain lighting within the site boundary for all car parking areas, outdoor activity areas and along all on-site pedestrian pathways, at no cost to Council. The design and construction of the lighting must: a Meet minimum requirements of Australian Standard AS/NZS1158.3.1: 2005 Pedestrian area (Category P) lighting; b Meet the relevant requirements of the electricity supplier (e.g. Energex); c Be installed prior to the commencement of the use and maintained at all times; d Include vandal resistant structures such as high mounted lighting, anti-tamper screws, weather resistant bulkhead fitting, and robust material to withstand severe weather conditions. Environmental and Landscaping 14 Landscaping works within public open spaces a Obtain an operational works approval to landscape all public open space generally in accordance with the Statement of Landscape Intent listed below, prior to commencement of the use at no cost to Council: Drawing Title Author Date Drawing Ver No. ‘Proposed Oxenford Byrns Lardner April 2019 - B Community Club – 18 Oberon Way, Oxenford – Landscape Intent – Response to Council Information Request’ and include in particular: i Ensure three street trees are planted within the road reserve directly fronting the site along Doris Gibbs Street. ii Street trees located in accordance with SC6.11.10 City Plan Policy – Land development guidelines – Standard drawing 05-103 – Street tree planting set out guidelines for roadworks and SC6.12.16 City Plan Policy – Landscape works – Road Reserves iii All street trees planted must be a minimum 100L bag size. iv Where trees are located near side boundaries or underground services, root containment systems must be utilised.

776th Council Meeting 49 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

v Trees must be a single-trunked canopy shade species able to attain a clear trunk height of 1800mm on maturity. vi Trees must be a minimum 2 metre distance laterally from the inlet gullies. vii Provide a 1.5 metre wide landscape bed located on the western side of the car parking and servicing areas, extending the entire length of all retaining structures. The landscape bed is to consist of Syzygium spp at 1.5 metre centres and bordered by Dianella spp at 1 metre centres. viii All built structures and planning associated with an entry statement must be located within private property. ix Provide annual maintenance costings for all landscape items on public land relevant to the development for the duration of the ‘establishment’ and ‘on maintenance’ periods. x Planting on the southern side of the car park area, west of Doris Gibbs Court, is to consist of Syzygium spp at 1 metre centres and bordered by Dianella spp at 1 metre centres. The Syzygium spp are to be a minimum 100L bag size at time of planting. xi The area of the site to the south-west of Doris Gibbs Court, extending to Oberon Way is to be shown as maintained grass area. b Construct and maintain the public open space identified above until the asset is accepted “off maintenance” by the City in accordance with the procedures in City Planning Policy SC6.11 – Land development guidelines, section 7 – Procedures. 15 Acid sulfate soils management plan a Obtain a Management Plan approval for an Acid sulfate soils management plan generally in accordance with the Acid sulfate soils overlay code of the City Plan and City Plan Policy SC6.2 – Acid sulfate soils management, to implement acid sulfate soils control measures at no cost to Council, prior to any works commencing. b The Acid sulfate soils management plan must be prepared by a suitably qualified professional. c Implement the Acid sulfate soils management plan during construction works at no cost to Council. Transport 16 Off street vehicle and car parking facilities a Design and construct off street vehicle facilities at no cost to Council prior to the commencement of the use, generally in accordance with the Transport code of the City Plan and include in particular: i A minimum of 231 freely accessible car parking spaces. ii All spaces are drained, sealed and line marked. iii Clearly identified signage and directional markings including: o Signs and line marking to identify persons with disabilities parking (AS2890.6). b Undertake and maintain the off street vehicle and parking facilities at no cost to Council at all times.

776th Council Meeting 50 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

17 Off street bicycle parking and end of trip facilities a Design and construct 44 off street bicycle parking spaces and end of trip facilities at no cost to Council generally in accordance with the Transport code of the City Plan and include in particular: i 26 Security Level C spaces for visitors. ii 18 Security Level B spaces for staff. iii Signs and line marking to give direction to visitor bicycle parking to be visible to cyclists upon entering the site in accordance with AS2890.3. Signage and line marking is to be provided along the route and where bicycle parking is provided. b Undertake and maintain all works prior to commencement of the use at no cost to Council at all times. 18 Loading and unloading Loading and unloading of service vehicles must be undertaken generally in accordance with the Transport code of the City Plan and include in particular: i Loading and unloading of any vehicle servicing the development must be conducted wholly within the site. ii A vehicle, or vehicle waiting to be loaded or unloaded, must stand entirely within the site. iii All vehicles must enter and exit the site in a forward gear. iv The largest vehicle permitted on the site is a Heavy Rigid Vehicle (HRV). The dimensions of the vehicle are to be generally in accordance with AS2890.2. Engineering 19 Traffic signals at Old Pacific Highway/Doris Gibbs Court intersection a Obtain an operational works approval for the design and construction of traffic signals at the intersection of Old Pacific Highway and Doris Gibbs Court prior to commencement of the use at no cost to Council. b Maintain and construct the traffic signals identified above at no cost to Council until the asset is accepted “off maintenance” in accordance with the procedures in City Planning Policy SC6.11 – Land development guidelines, Section 2 – Transport network standards, Section 7 – Procedures, Section 8.5 – As-constructed requirements, Section 9 - Specifications and Section 10 – Standard drawings. 20 Driveways and vehicular crossings Obtain an operational works approval for the design and construction of the driveway and vehicular crossing to Lot 197 RP142508, prior to the commencement of the use at no cost to Council. 21 Rectification of Council’s infrastructure a Rectify any damage caused to Council infrastructure (including kerb, channelling, service pits, footpaths and water and sewer reticulation networks) prior to commencement of the use at no cost to Council.

776th Council Meeting 51 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

b Construct and maintain the rectified Council infrastructure at no cost to Council prior to commencement of the use. 22 New roads/ intersections a Vehicle access for the proposed development must be from Doris Gibbs Court. b If construction and dedication of Doris Gibbs Court has not been completed prior to commencement of use for the proposed development, then the applicant must construct Doris Gibbs Court in accordance with the existing combined MCU/ROL/OPW approval (Council’s reference - PN127196/123/DA1) prior to commencement of the use at no cost to Council and include in particular: i Road geometry (cross-section profile) for Doris Gibbs Court to an (Industrial Access Street) classification. The road must have a 12 metre wide carriageway (comprising 2 x 2.5 metre wide parking lanes and 2 x 3.5 metre wide traffic lanes) and 4.5 metre wide verges on 21 metre (minimum) reserve. ii The cul-de-sac head at the end of Doris Gibbs Court must have an ‘Industrial Access Street’ classification for pavement depth purposes. The cul-de-sac head must have a 12.5 metre kerb radius. iii This road is required to have ‘barrier’ kerb and channel. Construct and maintain the road identified above at no cost to Council until the asset is accepted “off maintenance” by the City in accordance with the procedures in City Plan Policy SC6.11 – Land development guidelines, section 7 (Procedures). 23 Street lighting If street lighting is not available to Doris Gibbs Court prior to commencement of use for the proposed development, then the applicant must install a street lighting system, including connections and energising to Doris Gibbs Court prior to commencement of the use at no cost to Council. a Obtain an operational works approval for the location of the street lights. b The street lighting system must: c Achieve a minimum level of lighting in accordance with SC6.11 City Plan Policy – Land development guidelines, section 2.6 (Street lighting). d Associated wiring must be installed underground. e Be acceptable to the electricity supplier (e.g. Energex) as ‘Rate 2 Public Lighting’. f Meet the requirements of the electricity supplier (e.g. Energex). g Construct and maintain the street lighting system at no cost to Council until the asset is accepted “off maintenance” by the City in accordance with the procedures in City Planning Policy SC6.11 – Land development guidelines, section 7 (Procedures). 24 Electrical reticulation Design, construct and connect an electrical reticulation system at no cost to Council and include in particular: a Provide underground electricity from the existing poles within public roads to the subject building/s.

776th Council Meeting 52 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

b No additional poles and pole-mounted transformers are to be erected within public roads. c Meet the requirements of the electricity supplier (e.g. Energex) 25 Telecommunications network Design, construct and connect a telecommunications services network at no cost to Council and include in particular: a Provide underground telecommunications to the subject building/s, lead-in conduits and equipment space/s in a suitable location within the building/s, to suit the carrier of choice. b All new pit and pipe infrastructure required to be installed along public road(s), must be suitably sized to cater for future installation of fibre optic cables. c Meet the telecommunications industry standards (e.g. Telstra/NBN Co standards). 26 Rectification of Council’s infrastructure a Rectify any damage caused to Council infrastructure (including kerb, channelling, service pits, footpaths and water and sewer reticulation networks) prior to commencement of the use at no cost to Council. b Construct and maintain the rectified Council infrastructure at no cost to Council prior to commencement of the use. 27 Retaining walls All southern and western facing retaining walls/structures are to be designed in accordance with SC6.11 City Plan policy – Land development guidelines, Section 3 – Change to ground level standards. Stormwater Drainage 28 Overland flow paths and hydraulic alterations a Leave unaltered the overland flow paths on the site, such that the characteristics of existing overland flows on other properties remain uninhibited and unchanged. b Unless otherwise accepted by the approved Stormwater Management Plan, Revision 06 (Motus, May 2019) and Hydraulic Impact Assessment, Revision 05 (Motus, May 2019), the development must not: i Increase peak flow rates downstream from the site ii Increase flood levels external to the site iii Increase duration of inundation external to the site that could cause loss or damage. 29 Bioretention basin maintenance management plan (specific condition) a Prepare and implement a bioretention basin maintenance management plan (MMP) prior to the commencement of the use. The MMP must be prepared by a Registered Professional Engineer Queensland (RPEQ) specialising in stormwater management in accordance with City Plan Policy SC6.11 Land Development Guidelines and with reference to the Water by Design document Maintaining Vegetated Stormwater Assets, Version 1 February 2012.

776th Council Meeting 53 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

b The MMP must include, but not necessarily be limited to, the following key information: i Design intent and description of the device(s). ii The location and specific dimensions of the device(s). iii Approved / designed water quality objectives. iv Water quality monitoring procedures. v Monitoring frequency. vi Specifications and procedures for device(s) maintenance. vii Plant and equipment access details for maintenance activities. viii Maintenance activity schedule defining frequency, area (m2) per maintenance zone, hours, staff, plant and equipment, approximate costs per rotation, and per annum. ix Performance indicators / intervention levels / triggers for reactive maintenance. x Any necessary preventative maintenance measures. xi Acceptable solutions for specific items, i.e. acceptable plant species substitutions based on availability, hydraulic conductivity, water quality objectives, etc. xii Approximate lifecycle maintenance costs. Sewer and Water Works 30 Sewer reticulation a Obtain an operational works approval for the design, construction and connection to connect the proposal to Council’s sewer network at the sewer infrastructure fronting the development site, prior to commencement of the use at no cost to Council and include in particular: i Be in accordance with the SEQ Water Supply & Sewerage Design and Construction Code (SEQ WS&S D&C Code), and the Water and Sewerage Connections Policy. ii The size of the sewer property service connection must be a minimum of 150 mm in accordance with Section 4.5.4 of the SEQ Water Supply & Sewerage Design & Construction Code (SEQ WS&S D&C Code). 31 Relocation of existing water infrastructure a Obtain an operational works approval for the relocation of the existing 100 mm potable water main located adjacent to the northern boundary of the development site, prior to commencement of the use at no cost to Council and include in particular: i Be in accordance with the SEQ Water Supply and Sewerage Design and Construction Code (SEQ WS&S D&C Code) and the Water and Sewerage Connections Policy. ii Ensure that all proposed buildings, structures, footings and deep rooted landscaping are a minimum 3.0 m from the outside face of the relocated water main.

776th Council Meeting 54 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

iii Remove / seal / cap redundant water services. b Construct and maintain the identified Council infrastructure at no cost to Council until the asset is accepted “off maintenance” by the City in accordance with the procedures in City Planning Policy SC6 11 – Land development guidelines, Section 6 – Water supply and sewerage reticulation standards, Section 7 – Procedures, Section 8.5 – As-constructed requirements, Section 9 - Specifications and Section 10 – Standard drawings. 32 Water reticulation a Obtain an operational works approval for the design, construction and connection for the proposal to connect to Council’s potable water supply network at the water infrastructure fronting the development site, prior to commencement of the use at no cost to Council and include in particular: i Be in accordance with the SEQ Water Supply & Sewerage Design and Construction Code (SEQ WS&S D&C Code), and the Water and Sewerage Connections Policy. ii The property service, water meter box and water meter must be provided at the boundary of the development site. A connection application is required for these works. b Construct and maintain the water reticulation system at no cost to Council until the asset is accepted “off maintenance” by the City in accordance with the procedures in City Planning Policy SC6.11 – Land development guidelines Section 6 – Water supply and sewerage reticulation standards, Section 7 – Procedures, Section 8.5 – As-constructed requirements, Section 9 - Specifications and Section 10 – Standard drawings. 33 Fire loading Fire loading must not exceed 15 L/s for 4 hours duration. Construction Management 34 Certification of works Provide Council with certificates prepared by qualified experts from the disciplines listed below, confirming as follows: Subdivision Engineering Certified Certification Plan/ Expert Requesting document date Drawing discipline Council Section Certificate for Prior to - An Development electricity commencement authorised Compliance supply of the use supplier (e.g. Energex) The certification is to confirm: Underground electricity supply is available to the development site and proposed building/s.

776th Council Meeting 55 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

Subdivision Engineering Certified Certification Plan/ Expert discipline Requesting document date Drawing Council Section Contractual Prior to - The authorised Development agreement commencement telecommunication Compliance (e.g. of the use carrier (e.g. Agreement Telstra, NBN Co) Advice or Completion Letter from Telstra. Alternatively, a copy of Master Development Agreement or Small Development Agreement from NBN Co). The certification is to confirm: Underground telecommunication infrastructure will be undertaken and installed in accordance with telecommunications industry standards (e.g. Telstra / NBN Co standards).

Health and Regulatory Services Certified Certification Plan/ Expert Requesting document date Drawing discipline Council Section Acoustic Prior to Noise Impact Acoustic Health and compliance commencement Assessment Engineer Regulatory report of the use prepared by Services ATP Consulting Engineers dated December 2018 (reference: ATP180913)

776th Council Meeting 56 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

The certification is to confirm: The development has been designed in accordance with the established noise criteria and recommendations outlined in an approved Acoustic Report.

Health and Regulatory Services Certified Certification Plan/ Expert Requesting document date Drawing discipline Council Section Waste Prior to Waste Suitably Health and Management commencement Management qualified Regulatory compliance of the use Plan prepared person Services report by Mark Rigby & Associates (reference: MRA19-019) The certification is to confirm: The development has been designed and constructed in accordance with the recommendations outlined in an approved Waste Management Plan.

Hydraulics and Water Quality Certified Certification Plan/ Expert Requesting document date Drawing discipline Council Section Post Prior to “Oxenford Registered Hydraulics construction commencement Community Professional & Water certification of the use Club, 18 Engineer Quality Oberon Way, Queensland Oxenford, (RPEQ) Stormwater Management Plan, Revision 06 (Report Not: MCQ438- R001)” dated 10 May 2019 prepared by Motus Consulting Pty Ltd. The certification is to confirm: All stormwater devices (quantity and quality) shown in the approved stormwater management plan and associated design drawings have been installed on-site in

776th Council Meeting 57 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

accordance with Council’s approved stormwater management plan and are functioning as designed.

Hydraulics and Water Quality Certified Certification Plan/ Expert Requesting document date Drawing discipline Council Section Flood storage Immediately “Oxenford Registered Hydraulics compensation after Community Professional and Water completion of Club, 18 Engineer Quality earthworks Oberon Way, Queensland Oxenford - (RPEQ) Hydraulic Impact Assessment, Revision 05 (Report Not: MCQ438-R001 HIA)” dated 10 May 2019 prepared by Motus Consulting Pty Ltd. The certification is to confirm: All works have been carried out and completed in accordance with the approved report and no loss of flood plain storage has occurred as a result of the earthworks. The certification must be accompanied by calculations and as constructed data that: i Includes existing and proposed triangulated surface meshes which can be produced by computer terrain modelling software packages such as Civil- Cad, 12D or KEAYS. ii Has been compared with the pre-development surface levels to ensure that no loss of floodplain storage has occurred.

Hydraulics and Water Quality Certified Certification Plan/ Expert Requesting document date Drawing discipline Council Section No adverse Prior to any “Oxenford Registered Hydraulics impact Operational Community Professional and Water certification Works approval Club, 18 Engineer Quality or prior to any Oberon Way, Queensland works Oxenford - (RPEQ)

776th Council Meeting 58 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

commencing, Hydraulic whichever Impact occurs first. Assessment, Revision 05 (Report Not: MCQ438-R001 HIA)” dated 10 May 2019 prepared by Motus Consulting Pty Ltd. The certification is to confirm: The proposed development will not cause hydraulic impacts external to the site, other than what has been presented in Appendix A of the above hydraulic impact assessment report, during local flood events of 50%, 20%, 10%, 5%, 2% and 1% Annual Exceedance Probability (AEP) and regional flood events of 5%, 2%, and 1% AEP. The certification must be accompanied by: i Impact maps with suitable scale and colours for all local and regional flood events as stated above.

35 Erosion and sediment control plan a Obtain a Management Plan approval for an Erosion and sediment control plan generally in accordance with the City Plan Policy SC6.11 – Land development guidelines section 4.5.5.4 – Erosion and sediment control plan, prior to Operational Works approval or prior to any works commencing, whichever occurs first. b The Erosion and sediment control plan must be prepared by a suitably qualified professional and include in particular: i Construct and maintain appropriate control measures to achieve 80% hydraulic effectiveness in accordance with the State Planning Policy (Refer to SPP 2017 Appendix 2 Table A); ii Implement erosion, sediment and dust control measures that accord with (nominate standards / construction management plan / drawings etc.); iii Place sediment control measures at the base of all materials imported on- site to mitigate sediment runoff; iv Construct and maintain a perimeter bund and/or diversion drain around the disturbed area, and disallow outside clean stormwater from mixing with polluted / contaminated stormwater; v Treat all polluted / contaminated water from the site, to achieve the water quality objectives in (nominate standard here), prior to discharging from the site.

776th Council Meeting 59 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

36 Construction management plan a Prepare and submit for approval a Construction management plan generally in accordance with the Guidelines for Construction Management Plans prior to any works commencing. b The Construction management plan must be prepared by a suitably qualified professional and include in particular. i Provide hours of construction. ii Provide details on vehicle access (including responsibility for maintenance of the defined cartage route) during construction hours. iii Provide details on traffic management (including loading, unloading and cartage routes). iv Parking of vehicles (including on site employees and delivery vehicles). v Maintenance of safe pedestrian movement across the site’s frontage/s (including people with disabilities). vi Provide details for the collection and control of Building waste and refuse disposal. vii Details on the presentation of hoarding to the street. viii Provide details for tree management. ix Demonstrate how the general public will be protected from construction activities. x Provide details on how the building site will be kept clean and tidy to maintain public safety and amenity. c Implement the Construction management plan during all construction works at no cost to Council. 37 Noise/Vibration management plan a Prepare and submit for approval a Noise and vibration management plan addressing construction activities prior to any works commencing. b The Noise and vibration management plan must be prepared by a suitably qualified professional and include in particular. i Provide details of expected noise and vibration sources. ii Identify the measures and work practices to be implemented to ensure noise and vibration from construction activities does not cause an ‘environmental nuisance’ (within the meaning of the term set out in the Environmental Protection Act 1994) at any sensitive receptor stated in schedule 1 of the Environmental Protection (Noise) Policy 2008. iii Identify the measures and work procedures to monitor noise emissions and vibration impacts. iv Provide details of complaint response procedures. v Identify procedures to monitor and review the noise and vibration management plan. c Implement the Noise and vibration management plan prior to any works commencing at no cost to Council.

776th Council Meeting 60 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

Plumbing and Drainage Act 2002 38 Plumbing and drainage works Obtain a compliance permit for all plumbing and drainage work prior to any compliance assessable work commencing. Note: A compliance permit for plumbing and drainage works cannot approve the discharge of trade waste to Council’s sewerage system. The generator of trade waste must complete an application for approval to discharge trade waste to Council’s Sewerage System (available on Council’s website). Advice Notes A Advertising No advertising device is to be placed on the premises without the necessary approval under Council’s Local Laws. The applicant should contact Council’s Health, Regulatory & Lifeguard Services Branch on (07) 5581 6668 to discuss approval requirements. B Incorporation of Equitable Access at the Detailed Design Stage All public spaces and facilities within the development must provide equitable access, including continuous accessible paths of travel, in compliance with the Commonwealth Disability Discrimination Act (1992) and the Disability (Access to Premises – Buildings) Standards 2010. C Development infrastructure Development infrastructure required to be provided in implementing this development approval is non-trunk development infrastructure unless otherwise stated in a condition of the approval. D Stormwater A property notification will be applied to the lot / subsequent lots stating a stormwater management plan exists for the site and must be complied with at all times. E Flood inundation A property notification will be applied to the lot/subsequent lots stating that the property is subject to inundation during major flood events. F Connections and disconnections Any connection / disconnection to the existing water and sewerage networks will be at the applicant’s cost. Prior to the connection / disconnection taking place, the applicant must obtain written approval from Water and Waste. Refer to Water and Sewerage Connections Policy, available on Council’s website http://www.cityofgoldcoast.com.au G Operational Works meeting prior to lodgement Council’s Water and Waste Development Services team encourage contact to discuss any water and sewer matters of significance prior to the submission of an application for Operational Works. Contact [email protected] to arrange a meeting.

776th Council Meeting 61 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

H Connections to, alteration or realignment of Council infrastructure Where development works require the connection to, alteration, removal or realignment of Council infrastructure or impact on other public utility infrastructure (e.g. telecommunications, electricity and gas), the applicant must obtain the necessary approvals from the relevant public utility authority prior to works commencing. Connection to, alteration, removal or realignment of Council infrastructure includes (but is not limited to) fire hydrants, water service meters, sewer maintenance hole covers, stormwater drainage infrastructure, reinstatement of maintenance hole covers, stormwater drainage infrastructure, crossovers, footpaths, road pavement, kerb and channel, kerb ramps, medians, traffic islands, road furniture, signage and line-marking. I Further development permits/compliance permits Further development permits and/or compliance permits from Council are required to facilitate the development of the approved works identified in this decision notice. These include: - Operational works - infrastructure - Operational works – Public landscaping works - Operational works – Changes to ground level A copy of this decision notice and accompanying stamped drawings/plans must be submitted with any subsequent application identified above. J Compliance with conditions Once this development approval takes effect, the conditions attach to the land and are applicable in perpetuity. It is a development offence to contravene a development approval, including any of its conditions. K Indigenous cultural heritage legislation and duty of care requirement The Aboriginal Cultural Heritage Act 2003 (‘ACHA’) is administered by the Department of Aboriginal and Torres Strait Islander and Multicultural Affairs (DATSIMA). The ACHA establishes a duty of care to take all reasonable and practicable measures to ensure any activity does not harm Aboriginal cultural heritage. This duty of care: a Is not negated by the issuing of this development approval; b Applies on all land and water, including freehold land; c Lies with the person or entity conducting an activity; and d If breached, is subject to criminal offence penalties. Those proposing an activity involving surface disturbance beyond that which has already occurred at the proposed site must observe this duty of care. Details of how to fulfil this duty of care are outlined in the duty of care guidelines gazetted with the ACHA. The applicant should contact DATSIMA’s Cultural Heritage Coordination Unit on (07) 3405 3050 for further information on the responsibilities of developers under the ACHA.

776th Council Meeting 62 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

L Applicant responsibilities The applicant is responsible for securing all necessary approvals and tenure, providing statutory notifications and complying with all relevant laws. Nothing in this decision notice alleviates the need for the applicant to comply with all relevant local, State and Commonwealth laws and to ensure appropriate tenure arrangements have been made where the use of/reliance upon land other than that owned by the applicant is involved. Without liming this obligation, the applicant is responsible for: a Obtaining all other/further necessary approvals, licences, permits, resource entitlements etc by whatever name called required by law before the development the subject of this approval can be lawfully commended and to carry out the activity for its duration; b Providing any notifications required by law (by way of example only, to notify the administering authority pursuant to the Environment Protection Act 1994 of environmental harm being caused/threatened by the activity, and upon becoming aware the premises is being used for a ‘notifiable activity’); c Securing tenure/permission from the relevant owner to use private or public land not owned by the applicant (including for access required by conditions of approval); d Ensuring the correcting siting of structures on the land. An identification survey demonstrating correct siting and setbacks of structures may be requested of the applicant to ensure compliance with this decision notice and applicable codes; e Providing Council with proof of payment of the Portable Long Service Leave building construction levy (or proof of appropriate exemption) where the value of the Operational Works exceed $150,000. Acceptable proof of payment is a Q.Leave –Notification and Payment Form approved by the Authority. Proof of payment must be provided before Council can issue a development permit for the Operational works. This is a requirement of section 77(1) of the Building and Construction Industry (Portable Long Service Leave) Act 1991; and f Making payment of any outstanding Council rates and charges applicable to the development site prior to the lodgement of subdivision plans. M Incorporation of Equitable Access at the Detailed Design Stage All public spaces and facilities within the development must provide equitable access, including continuous accessible paths of travel, in compliance with the Commonwealth Disability Discrimination Act (1992) and the Disability (Access to Premises – Buildings) Standards 2010. Property Notifications N Stormwater There are development approval conditions applicable in relation to stormwater management on this lot / subsequent lots. All property owner(s) must ensure compliance with these conditions. Refer to Council of the City of Gold Coast’s Decision Notice MCU/2018/1220. A copy of Council’s Decision Notice is available for viewing on Council’s website www.goldcoastcity.com.au/pdonline

776th Council Meeting 63 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 1 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A CLUB (TITANS’ COMMUNITY CLUB) AT 18 OBERON WAY, OXENFORD – DIVISION 2 – MCU/2018/1220

O Flood inundation Owners and intending purchasers are advised the basement and/or property is subject to inundation during extreme flood events. Refer to Council of the City of Gold Coast’s Decision Notice MCU/2018/1220. A copy of Council’s Decision Notice is available for viewing on Council’s website www.goldcoastcity.com.au/pdonline P Noise/Acoustic There are development approval conditions applicable in relation to acoustic issues on this lot and all subsequent lots. All property owner(s) must ensure compliance with these conditions. Refer to Council of the City of Gold Coast’s Decision Notice MCU/2018/1220. A copy of Council’s Decision Notice is available for viewing on Council’s website www.goldcoastcity.com.au/pdonline

A division was called.

For 13 Cr Tozer, Cr Owen-Jones, Cr Caldwell, Cr Vorster, Cr Crichlow, Cr Baildon, Cr O'Neill, Cr La Castra, Cr Boulton, Cr Gates, Cr PC Young, Cr Taylor, Cr Tate Against 2 Cr McDonald, Cr PJ Young Abstained 0 Absent 0 Did Not Vote 0

CARRIED BY SUPER MAJORITY

Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster voted in the positive.

776th Council Meeting 64 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 6 REPORT ON DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF USE (IMPACT ASSESSMENT) FOR FUNCTION FACILITY AND SHORT-TERM ACCOMMODATION AT 31 AUSTINVILLE ROAD, MUDGEERABA – DIVISION 9 MCU/2018/1005

The name of the person or entity is: Katy Hooper The nature of the relationship is: Staff member The value of the gift or benefit received is: Nil The nature of the other person’s interest in the matter is: Customer of site I will now leave and stay away from the meeting so that the matter may be discussed and voted on in my absence.

Cr Vorster left the room.

Conflict of Interest – Cr Gates Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Receipt of donation The name of the person or entity is: Michel Surveys The nature of the relationship is: Donor to 2008 electoral campaign The value of the gift is: $250 The date of receipt of the gift is: 25 February 2008 The nature of the other person’s interest in the matter is: Planning Consultant However I have considered my position and my interest in this matter as just described and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest in accordance with written advice from the Electoral Commission Qld dated 27 September 2018 whereby this consultant has been engaged to provide professional services and is not the applicant PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr PC Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Gates has a real or perceived conflict of interest in this matter for reasons outlined in her declaration. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Gates did not vote.

776th Council Meeting 65 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr PC Young Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Gates may participate in the meeting and vote on the matter the interest is minor and of a remote nature and the donation was from the consultant not the applicant. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Gates did not vote.

RESOLUTION G19.0730.014 moved Cr Tozer seconded Cr PC Young

That Committee Recommendation EPE19.0724.005 be adopted as printed in the Economy, Planning and Environment Committee meeting report.

CARRIED

Cr Gates voted in the positive Cr Vorster returned to the room

776th Council Meeting 66 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 7 SPECIAL DELEGATION ITEMS DECIDED DURING THE COUNCIL COMMUNITY CONSULTATION AND OTHER CIVIC DUTIES PERIOD – MID- JUNE TO MID-JULY 2019 PD97/-/-

Conflict of Interest – Cr Gates Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Receipt of donation The name of the person or entity is: UPS The nature of the relationship is: Donor to electoral campaign The value and date of donations: $1850 2 September 2014 (net approx. $630) $1850 7 September 2015 (net approx. $630) $1850 9 September 2016 (net approx. $630) The nature of the other person’s interest in the matter is: Planning Consultant to project However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the donations were from a consultant and not the applicant.

PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr PC Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Gates has a real or perceived conflict of interest in this matter for reasons as outlined above. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Gates did not vote.

PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr Boulton Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Gates may participate in the meeting and vote on the matter the interest is minor in nature and the donations were from a consultant and not the applicant. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Gates did not vote.

776th Council Meeting 67 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 7 SPECIAL DELEGATION ITEMS DECIDED DURING THE COUNCIL COMMUNITY CONSULTATION AND OTHER CIVIC DUTIES PERIOD – MID- JUNE TO MID-JULY 2019 (Continued) PD97/-/-

Conflict of Interest – Cr Gates Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Receipt of donation The name of the person or entity is: Marcus Dore The nature of the relationship is: Associated with the applicant company The value of the gift is: $500 The date of receipt of the gift is: 14 November 2014 The nature of the other person’s interest in the matter is: Associated with the applicant company However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that he is an associate of the applicant and not the applicant. PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr Taylor Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Gates has a real or perceived conflict of interest in this matter for reasons as outlined above. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Gates did not vote.

PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr Caldwell Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Gates must leave and stay away from the meeting because the contribution was received from an associate of the applicant. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Gates did not vote.

Cr Gates left the room

776th Council Meeting 68 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 7 SPECIAL DELEGATION ITEMS DECIDED DURING THE COUNCIL COMMUNITY CONSULTATION AND OTHER CIVIC DUTIES PERIOD – MID- JUNE TO MID-JULY 2019 (Continued) PD97/-/-

RESOLUTION G19.0730.015 moved Cr Owen-Jones seconded Cr Caldwell That Committee Recommendation EPE19.0724.006 be adopted as printed which reads as follows:-

1 To note the contents of this report, where one development application was decided under Delegation Number DE01557 during Council’s Community Consultation and other Civic Duties Period – 17 June 2019 to 12 July 2019, as follows: 2 Development application for a Development Permit for a Material Change of Use (Code Assessment) for Multiple Dwellings (8 units) at 4 Palm Beach Avenue, Palm Beach. CARRIED BY SUPER MAJORITY

Cr Gates returned to the room

ITEM 2 REPORT ON DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (CODE ASSESSMENT) FOR A MULTIPLE DWELLING (458 UNITS), SHORT-TERM ACCOMMODATION (418 UNITS), FOOD AND DRINK OUTLET, OFFICE AND SHOP AT 2709-2723 GOLD COAST HIGHWAY, BROADBEACH – DIVISION 10 – MCU/2018/1254

Conflict of Interest – Cr Vorster

Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: Brother is a supplier to a business at the subject site

The name of the person or entity is: Francesco Vorster The nature of the relationship is: Brother The value of the gift or benefit received is: Nil The nature of the other person’s interest in the matter is: Supplier of a business at the subject site

I will now leave and stay away from the meeting so that the matter may be discussed and voted on in my absence.

Cr Vorster left the room

776th Council Meeting 69 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

Conflict of Interest:- Cr Owen-Jones Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a perceived conflict of interest the particulars of which are as follows: The name of the person or entity is: Geyer Town Planning The nature of the relationship is: A director of Zone Planning was a director of Geyer Town Planning who contributed to my 2016 campaign. The value of the gift or benefit is: $900 The date of the gift: 23 August 2015 The nature of the other person’s interest in the matter is: David Geyer, formerly of Geyer Town Planning, is a director of Zone Planning, a consultant to this application. However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that the city has received further legal advice in regards to perceived conflict of interest. Given the value of the donation and the context it was given and the fact that I do not have a personal relationship with David Geyer I intend to remain in the room. PROCEDURAL MOTION moved Cr Gates seconded Cr Boulton Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Owen-Jones does not have a real or perceived conflict of interest in the matter for reasons outlined in the declaration. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones did not vote.

RESOLUTION G19.0730.016 moved Cr Gates seconded Cr PC Young

That Committee Recommendation EPE19.0724.001 be adopted as printed in the Economy, Planning and Environment Committee meeting report.

CARRIED

Cr Owen-Jones voted in the positive Cr Vorster returned to the room

776th Council Meeting 70 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 3 REPORT ON A DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE (IMPACT ASSESSMENT) TO ESTABLISH A FUNCTION FACILITY AND CARETAKERS ACCOMMODATION AT 393 CURRUMBIN CREEK ROAD CURRUMBIN WATERS MCU/2018/1215 - DIVISION 14

Cr Gates left the room

RESOLUTION G19.0730.017 moved Cr O'Neill seconded Cr Vorster

That Committee Recommendation EPE19.0724.002 be adopted as printed in the Economy, Planning and Environment Committee meeting report.

CARRIED

Cr Gates returned to the room

776th Council Meeting 71 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 13 CITY PLAN POLICIES (SCHEDULE 6) MAJOR UPDATE AMENDMENT PACKAGE - PROPOSED AMENDMENTS (PART B) PD98/1132/04/40(P1) REPORT CONFIDENTIAL

The name of the person or entity is: Kristian Marlow The nature of the relationship is: Friend The value of the gift or benefit received is: Nil The nature of the other person’s interest in the matter is: Owner of a site in the subject neighbourhood.

I will leave and stay away from the meeting so that the matter may be discussed and voted on in my absence.

The name of the person or entity is: David Rodgers The nature of the relationship is: Donor The value of the gift or benefit received is: $3000 in 2015 The nature of the other person’s interest in the matter is: Owns a home in the subject neighbourhood

I will now leave and stay away from the meeting so that the matter may be discussed and voted on in my absence.

Cr Vorster left the room

776th Council Meeting 72 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 13 CITY PLAN POLICIES (SCHEDULE 6) MAJOR UPDATE AMENDMENT PACKAGE - PROPOSED AMENDMENTS (PART B) (Continued) PD98/1132/04/40(P1) REPORT CONFIDENTIAL

RESOLUTION G19.0730.018 moved Cr McDonald seconded Cr PC Young That Committee Recommendation EPE19.0724.012 be adopted as printed which reads as follows:-

1 That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009. 2 That the following amendments to Schedule 6 – City Plan policies outlined in Attachment B, and summarised below, be endorsed and included in the next Major amendment to City Plan policies (Schedule 6): a Delete SC.13 City Plan policy – Site analysis; and b Make a new City Plan policy – Site context and urban design. 3 That the City Plan policies (Schedule 6) Major update amendment package provided in Attachment C proceed to consultation with the Major update 2 and 3 amendment package. 4 That City officers report back to Economy, Planning and Environment in relation to the proposed consultation strategy for the City Plan policies (Schedule 6) Major update amendment package. 5 That to improve the integration of City Plan with the endorsed application of the new City Plan policy – Site context and urban design, various consequential amendments (including those identified in Attachment E) are made to the City Plan Major update 2 & 3 amendment package prior to public consultation. 6 That the place studies for Burleigh Heads, Tugun, Mermaid Beach, Miami, Nobby Beach, Palm Beach and Kirra be endorsed for public release. 7 That the Chief Executive Officer be authorised to make any consequential, administrative and editorial improvements to the proposed Major update to City Plan policies (Schedule 6) package prior to public consultation. CARRIED

Cr Vorster returned to the room

776th Council Meeting 73 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 10 TEMPORARY LOCAL PLANNING INSTRUMENT NO.7 CE116/60/53(P1) REPORT CONFIDENTIAL

Conflict of Interest – Cr PC Young Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Brother is an agent involved in the sale of the property The name of the person or entity is: Adam Young The nature of the relationship is: Brother The value of the gift is: Nil The date of receipt of the gift is: Nil The nature of the other person’s interest in the matter is: Selling agent I will now leave and stay away from the meeting so that the matter may be discussed and voted on in my absence.

Cr PC Young left the room

RESOLUTION G19.0730.019 moved Cr Vorster seconded Cr Caldwell That Committee Recommendation EPE19.0724.009 be adopted as printed which reads as follows:-

1 That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009. 2 That the Council endorse the preparation of a Temporary Local Planning Instrument in accordance with the statutory requirements under section 23 of the Planning Act 2016. 3 That the Council endorse the prepared Temporary Local Planning Instrument No.7 provided in Attachment B of this report. 4 That the Council endorse the Temporary Local Planning Instrument Explanatory Statement No.7 provided in Attachment C of this report. 5 That the CEO writes to the Minister for State Development, Manufacturing, Infrastructure and Planning to: a seek approval of Temporary Local Planning Instrument No.7 with the supporting Explanatory Statement attached to this report in accordance with Chapter 3, Part 2 of the Minister’s Guidelines and Rules under the Planning Act 2016, dated July 2017; and b seek approval for commencement of Temporary Local Planning Instrument No.7 to be effective from 30 July 2019. 6 That Council endorse that the Office of City Architect proceed with entering the property as described in this report on the Gold Coast Local Heritage Register in accordance with Queensland Heritage Act 1992.

776th Council Meeting 74 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.3 ECONOMY PLANNING AND ENVIRONMENT (Continued)

ITEM 10 TEMPORARY LOCAL PLANNING INSTRUMENT NO.7 CE116/60/53(P1) (Continued) REPORT CONFIDENTIAL

7 That Council endorse that the Office of City Architect to prepare a submission to the Department of Environment and Science to enter the property as described in this report on the Queensland Heritage Register in accordance with the Queensland Heritage Act 1992. 8 That the CEO write to the Minister for the Department of Environment and Science to request a stop order to be issued under s154 of the Queensland Heritage Act 1992. 9 That Council approach the land owners following engagement of the State Government in relation to the above recommendations. CARRIED

Cr Gates requested that her vote in the negative be recorded

Cr PC Young returned to the room

ADOPTION OF THE ECONOMY, PLANNING AND ENVIRONMENT COMMITTEE REPORT

RESOLUTION G19.0730.020 moved Cr Caldwell seconded Cr O'Neill

That the Report of the Economy, Planning and Environment Committee’s Recommendations of Wednesday, 24 July 2019, numbered EPE19.0724.001 to EPE19.0724.013, be adopted with the exception of Item 1 and :-

Recommendation Numbers EPE19.0724.001 EPE19.0724.005 EPE19.0724.006 EPE19.0724.009 and EPE19.0724.012 which were specifically resolved.

CARRIED UNANIMOUSLY

776th Council Meeting 75 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.4 WATER & WASTE

Cr Taylor, Chairperson of the Water & Waste Committee, presented the Report of the Water & Waste Committee held on Thursday, 25 July 2019.

RESOLUTION G19.0730.021 moved Cr Taylor seconded Cr McDonald

That the Report of the Water & Waste Committee Meeting held on Thursday, 25 July 2019, covered by Recommendations numbered WW19.0725.001 to WW19.0725.006 be received.

CARRIED

ITEM 6 WASTE AND RECYCLING CENTRE OPERATIONAL IMPROVEMENTS HL323/154/01

CLOSED SESSION LOCAL GOVERNMENT ACT 2009 AND SUPPORTING REGULATIONS

PROCEDURAL MOTION moved Cr Gates seconded Cr Owen-Jones

That Council move into Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012, for the consideration of the following item for the reason shown:-

Item Subject Reason

6 Waste And Recycling Centre Operational Prejudicial Matter Improvements

CARRIED

PROCEDURAL MOTION moved Cr Gates seconded Cr PC Young

That Council move into Open Session.

CARRIED

Following resumption into Open Session Item 6 was moved and carried as shown on the following pages.

776th Council Meeting 76 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.4 WATER & WASTE (Continued)

ITEM 6 WASTE AND RECYCLING CENTRE OPERATIONAL IMPROVEMENTS HL323/154/01 (Continued)

RESOLUTION G19.0730.022 moved Cr Owen-Jones seconded Cr Gates That Committee Recommendation WW19.0725.006 be adopted with the addition of part 5, which reads in its entirety as follows:-

1 That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009. 2 Notes the proposed diversion of green waste away from bins at the Helensvale, Mudgeeraba, Currumbin and Jacobs Well WRCs, to the Reedy Creek, Molendinar, Stapylton, Merrimac and Coomera green waste pads. 3 The strategy to be developed will align with the previously endorsed green waste bin service promotion and expansion. 4 A comprehensive communication plan will be developed and brought back to Committee for endorsement outlining the impact of the State Government Waste Levy on the costs and operations of WRCs, and the potential benefits to the City from improved recycling, environmental and operational outcomes.

5 That a further non-confidential report regarding the capital and regulatory options for the Helensvale, Currumbin and Jacobs Well WRC’s be brought directly to Council.

CARRIED

ADOPTION OF THE WATER & WASTE COMMITTEE REPORT

RESOLUTION G19.0730.023 moved Cr Taylor seconded Cr Boulton

That the Report of the Water & Waste Committee’s Recommendations of Thursday, 25 July 2019, numbered WW19.0725.001 to WW19.0725.006, be adopted with the exception of Recommendation Number WW19.0725.006 which was specifically resolved.

CARRIED

776th Council Meeting 77 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.5 EVENTS, TOURISM AND GOVERNANCE

Cr La Castra, Chairperson of the Events, Tourism and Governance Committee, presented the Report of the Meeting of the Events, Tourism and Governance Committee held on Thursday, 25 July 2019.

RESOLUTION G19.0730.024 moved Cr La Castra seconded Cr PC Young

That the Report of the Events, Tourism and Governance Committee Meeting held on Thursday, 25 July 2019 covered by Recommendations numbered ETG19.0725.001 to ETG19.0725.014 be received.

CARRIED

ITEM 15 TITANS COMMUNITY CLUB PROPOSAL PN127206/16(P3) REPORT CONFIDENTIAL

PROCEDURAL MOTION moved Cr Caldwell seconded Cr O'Neill Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Vorster does not have a real or perceived conflict of interest in this matter because he has no greater personal interest than that of other persons in the local government area.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster did not vote.

776th Council Meeting 78 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.5 EVENTS, TOURISM AND GOVERNANCE (Continued)

ITEM 15 TITANS COMMUNITY CLUB PROPOSAL (Continued) PN127206/16(P3) REPORT CONFIDENTIAL

PROCEDURAL MOTION moved Cr Caldwell seconded Cr PC Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Owen-Jones has a perceived conflict of interest in this matter for the reasons outlined above. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster did not vote.

PROCEDURAL MOTION moved Cr Caldwell seconded Cr PC Young Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Owen-Jones may participate in the meeting and vote on the matter because the interest is minor and remote in nature and related to his conduct in his role as Councillor. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster did not vote.

776th Council Meeting 79 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.5 EVENTS, TOURISM AND GOVERNANCE (Continued)

ITEM 15 TITANS COMMUNITY CLUB PROPOSAL PN127206/16(P3) (Continued) REPORT CONFIDENTIAL

Conflict of Interest – Cr Gates Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Receipt of hospitality The name of the person or entity is: Titans The nature of the relationship is: Nil The value of the gift is: Single game day ticket at Cbus for 8 games between 2014- 2019 Two tickets at Cbus for 5 games between 2014-2019 Guest at Official Launch and game 2015 Guest at Official Launch and game 2016 Guest at Titans Ball as Acting Mayor 2014 and 2018 The date of receipt of the gift is: Various years The nature of the other person’s interest in the matter is: Applicant for approval However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the best interest of the community.

PROCEDURAL MOTION moved Cr Tozer seconded Cr PC Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Gates has a perceived conflict of interest in this matter for reasons outlined in her declaration. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster did not vote.

PROCEDURAL MOTION moved Cr Tozer seconded Cr PC Young Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Gates may participate in the meeting and vote on the matter because the interest is minor and remote in nature and related to her conduct of her role as Councillor.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster did not vote.

776th Council Meeting 80 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.5 EVENTS, TOURISM AND GOVERNANCE (Continued)

ITEM 15 TITANS COMMUNITY CLUB PROPOSAL PN127206/16(P3) (Continued) REPORT CONFIDENTIAL

Conflict of Interest – Cr Tate Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Titans have hosted myself and Mayoress at various launches, balls, games since 2012 The name of the person or entity is: Titans The nature of the relationship is: Previous hospitality since 2012 The value of the gift is: $10,000 The date of receipt of the gift is: 35 various events The nature of the other person’s interest in the matter is: Proposal for Titans Oxenford Community Club Application However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that I attended various events in my capacity as Mayor.

PROCEDURAL MOTION moved Cr PC Young seconded Cr Baildon Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Tate has a perceived conflict of interest in this matter for reasons outlined in his declaration. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster did not vote.

PROCEDURAL MOTION moved Cr PC Young seconded Cr Boulton Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Tate may participate in the meeting and vote on the matter because the interest is minor and remote in nature and related to his conduct of his role as Mayor of the City. CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster did not vote.

776th Council Meeting 81 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.5 EVENTS, TOURISM AND GOVERNANCE (Continued)

ITEM 15 TITANS COMMUNITY CLUB PROPOSAL PN127206/16(P3) (Continued) REPORT CONFIDENTIAL

CLOSED SESSION LOCAL GOVERNMENT ACT 2009 AND SUPPORTING REGULATIONS

PROCEDURAL MOTION moved Cr Tate seconded Cr Gates

That Council move into Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012, for the consideration of the following item for the reason shown:-

Item Subject Reason

15 Titans Community Club Proposal Prejudicial Matter

CARRIED

PROCEDURAL MOTION moved Cr Caldwell seconded Cr Gates

That Council move into Open Session.

CARRIED

Following resumption into Open Session Item 15 was moved and carried as shown on the following pages.

776th Council Meeting 82 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.5 EVENTS, TOURISM AND GOVERNANCE (Continued)

ITEM 15 TITANS COMMUNITY CLUB PROPOSAL PN127206/16(P3) (Continued) REPORT CONFIDENTIAL

RESOLUTION G19.0730.025 moved Cr Gates seconded Cr Owen-Jones

1 That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009. 2 Subject to 3 below, and in recognition of the significant economic and social benefit to the city of securing a strong, financially viable Gold Coast Titans, the Council approves the ultimate sale of City owned land (Lot 197 RP142508) within Oxenford Park at Oxenford at a price of $2.1 million for the purpose of constructing and operating the Titans Oxenford Community Club. 3 The sale to be achieved via the following measures, consistent with s236(1)(b) of the Local Government Regulation: a Granting of a five year lease to the Titans Oxenford Community Club Limited based on Council’s existing community group leasing policy. Such lease would capture the period from when the development of the site would commence and would include conditions pertaining to the obligation for club premises to be constructed in accordance with approved plans; and b Subject to satisfactory completion of (a) and the club becoming operational, convert the leasehold interest to freehold for the stated sale price plus all associated costs (legals, stamp duty etc); on the basis that Council specifically resolves that the community organisation exception provisions at s236(2) of the Regulation apply to the sale in this instance. 4 That Council recognises the need for the Oxenford Park improvements and other proposed solutions to mitigate the identified community impacts from the loss of city parkland as outlined in the report, including: a The relocation of the Oxenford Men’s Shed to be redeveloped to a size and specification which is to be the subject of a further report. b A publically accessible toilet is provided within the precinct. c Oxenford Park improvements including a junior cricket field, lighting of the senior cricket field, seating, shade trees, drink fountain, footpath and shade structure. d Earthworks and drainage works at Regatta Waters Park to allow approximately 2 ha of land to be made “sport ready” to cater for community demand. e The securing of a medium to long-term location for the Helensvale Little Athletics Club including the provision of funds for facility improvement if required. f An east–west access track be constructed to a ‘park standard’ from Doris Gibbs Court through the lease/sale parcel with such to be protected by way of an easement in favour of the City, ensuring the future proofing of access to the western precinct of Oxenford Park is via that route and not by way of an access point to Oberon Way.

776th Council Meeting 83 30 July 2019 Minutes

9 RECEPTION & CONSIDERATION OF COMMITTEE REPORTS (Continued)

9.5 EVENTS, TOURISM AND GOVERNANCE (Continued)

ITEM 15 TITANS COMMUNITY CLUB PROPOSAL PN127206/16(P3) (Continued) REPORT CONFIDENTIAL

5 That the Council notes the notional funding plan (version 1.0 set out at section 7.1 of the report) which includes the allocation of the funds from the sale of the City land and other appropriate sources, and that an updated version be presented as part of the 2020/21 draft budget process. 6 That, subject to funding and further reports to and endorsement by Council, works to offset the loss of parkland be appropriately staged. However, the priorities of field development, lighting for cricket and the Men’s Shed be generally progressed in line with the timing of the proposed Titans Community Club development.

A division was called.

CARRIED BY SUPER MAJORITY

Cr Owen-Jones, Cr Gates, Cr Tate and Cr Vorster voted in the positive.

ADOPTION OF EVENTS, TOURISM AND GOVERNANCE COMMITTEE REPORT

RESOLUTION G19.0730.026 moved Cr La Castra seconded Cr PC Young

That the Report of the Events, Tourism and Governance Committee Recommendations of Thursday, 25 July 2019, numbered ETG19.0725.001 to ETG19.0725.014, be adopted and Item 15 which was specifically resolved.

CARRIED UNANIMOUSLY

776th Council Meeting 84 30 July 2019 Minutes

10 CONSIDERATION OF NOTICES OF MOTION

Nil

11 QUESTIONS ON NOTICE / ANSWERS TO QUESTIONS ON NOTICE

Nil

12 PRESENTATION OF PETITIONS

Nil

13 GENERAL BUSINESS

13.1 KIRRA BEACH TOURIST PARK – MOWERS AND BRUSHCUTTERS FN334 /375/21(P1)

RESOLUTION G19.0730.027 moved Cr O'Neill seconded Cr Owen-Jones

That Council approves an allocation of $2,336.00 from 2019-20 Division 14 Local Area Works and Services budget to purchase two brushcutters and two 4-stroke mowers for use by permanent residents of the Kirra Beach Tourist Park, funds payable directly to supplier ‘Cossy’s Mower Centre” as per provided quote. All maintenance and running costs are to be borne by the permanent residents. CARRIED

13.2 LONG TERM PARKING OF REGISTERED TRAILERS, BOATS AND CARAVANS IN THE CITY TT150/-/-(P20)

RESOLUTION G19.0730.028 moved Cr Taylor seconded Cr Vorster

That a report be prepared for Council consideration on options to regulate across the City, the long term parking (for longer than one hour) of registered trailers, boats and caravans (with an overall length less than 7.5m) on streets that are outside traffic areas or time prescribed parking areas. CARRIED UNANIMOUSLY

13.3 TREES – SALVATION ARMY FN334 /375/21(P1)

RESOLUTION G19.0730.029 moved Cr Crichlow seconded Cr Owen-Jones That Council approves an allocation of $300.00 from the Division 6 2019-20 Local Area Works Program to Parks & Recreational Services (Nursery) to fund the provision of 50 trees to The Salvation Army Australia for beautification of their grounds at 157 Wardoo Street, Southport. This one-off donation is outside of Council’s competitive programs and is being made on public interest grounds. CARRIED

776th Council Meeting CONFIDENTIAL Page 85 30 July 2019 Minutes

14 OTHER BUSINESS

14.1 2018-19 INTERIM AUDIT REPORT FROM THE QUEENSLAND AUDIT OFFICE FN342/341/19(P1) CONFIDENTIAL

Pages 85-88 are confidential

776th Council Meeting 89 30 July 2019 Minutes

14 OTHER BUSINESS (Continued)

14.1 2018-19 INTERIM AUDIT REPORT FROM THE QUEENSLAND AUDIT OFFICE FN342/341/19(P1) (Continued) REPORT CONFIDENTIAL

RESOLUTION G19.0730.030 moved Cr Tate seconded Cr Owen-Jones

1 That the report/attachment be deemed a confidential document and be treated as such in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the document remain confidential unless Council decides otherwise by resolution. 2 That Council notes the Mayor’s tabling of the 2018-19 interim audit report from the Auditor-General of Queensland dated 10 July 2019.

CARRIED UNANIMOUSLY

776th Council Meeting CONFIDENTIAL Page 90 30 July 2019 Minutes

14 OTHER BUSINESS (Continued)

14.1 2018-19 INTERIM AUDIT REPORT FROM THE QUEENSLAND AUDIT OFFICE FN342/341/19(P1) (Continued) CONFIDENTIAL

Pages 90-120 are confidential

776th Council Meeting 121 30 July 2019 Minutes

14 OTHER BUSINESS (Continued)

14.2 MAJOR EVENT OPPORTUNITY CS105/274/2019(P1) (Continued) REPORT CONFIDENTIAL

CLOSED SESSION LOCAL GOVERNMENT ACT 2009 AND SUPPORTING REGULATIONS

PROCEDURAL MOTION moved Cr Tozer seconded Cr Owen-Jones

That Council move into Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012, for the consideration of the following item for the reason shown:-

Item Subject Reason

14.2 Major Event Opportunity Prejudicial Matter

CARRIED

Cr Gates left the meeting at 5.50pm

Meeting adjourned 5.50pm Meeting reconvened 6.04pm

PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr PC Young

That the Committee move into Open Session.

CARRIED

Following resumption into Open Session Item 14.2 was moved and carried as follows:

RESOLUTION G19.0730.031 moved Cr Tate seconded Cr Taylor

1 That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009. 2 That further information be sought from the proponent, and that a further pre- feasibility advice be provided to the first available meeting of Council.

CARRIED

776th Council Meeting CONFIDENTIAL PAGE 122 30 July 2019 Minutes

14 OTHER BUSINESS (Continued)

14.2 MAJOR EVENT OPPORTUNITY CS105/274/2019(P1) (Continued) CONFIDENTIAL

Page 122 is confidential

776th Council Meeting 123 30 July 2019 Minutes

14 OTHER BUSINESS (Continued)

14.3 QUEENSLAND OLYMPIC BID

RESOLUTION G19.0730.032 moved Cr Vorster seconded Cr PJ Young

1 That the City of Gold Coast heartily supports a Queensland government led feasibility and cost-benefit assessment to establish the merits of a potential 2032 Olympics candidature.

2 That the City provides the appropriate professional and technical input into the above process, and that the Mayor and CEO provide the Council with appropriate quarterly updates on progress.

3 That the City reserves its position as to its financial and non–financial support for a 2032 Olympic Games candidature, until it receives and considers a final report as per 1 above.

A division was called.

For 15 Cr Tozer, Cr Owen-Jones, Cr PJ Young, Cr Caldwell, Cr Vorster, Cr Crichlow, Cr Baildon, Cr O'Neill, Cr La Castra, Cr Boulton, Cr Gates, Cr PC Young, Cr Taylor, Cr McDonald, Cr Tate

Against 0 Abstained 0 Absent 0 CARRIED UNANIMOUSLY

Please note: This item was dealt with following 8.3.

776th Council Meeting 124 30 July 2019 Minutes

14 OTHER BUSINESS (Continued)

14.4 MAY 2019 MONTHLY FINANCIAL REPORT FN334/375/20

Refer Attachment 1: 2018-19 Special Purpose Statement of Income and Expenditure and Special Purpose Statement of Financial Position – May 2019

1 BASIS FOR CONFIDENTIALITY

Not Applicable.

2 EXECUTIVE SUMMARY

Not Applicable.

3 PURPOSE OF REPORT

The Local Government Act 2009 and the Local Government Regulation 2012 require the Chief Executive Officer to present a financial report to Council on a monthly basis. The attached report is provided to Council in accordance with the above statutory requirements for May 2019. 4 PREVIOUS RESOLUTIONS

Not Applicable. 5 DISCUSSION

Monthly financial reporting to Council is specified under section 204 of the Local Government Regulation 2012. It requires the Chief Executive Officer to present a financial report to Council on a monthly basis, stating the progress that has been made in relation to the local government’s budget. To aid in understanding the budget to actual position a Special Purpose Statement of Income and Expenditure and Special Purpose Statement of Financial Position are provided in Attachment 1. The purpose of each statement is summarised below:

Special Purpose Statement of Income and Expenditure - The Statement of Income and Expenditure measures Council’s performance over the year and includes all sources of income and all operating expenses. A favourable net result indicates Council is increasing its community equity, i.e. net accumulated financial worth. Combined Statements of Income and Expenditure for Gold Coast Water, Waste Management, Tourist Parks and Other Council Activities are also provided in Attachment 1.

Special Purpose Statement of Financial Position - The Statement of Financial Position sets out Council’s net accumulated financial worth at a point in time. It shows the assets that Council holds as well as liabilities or claims against these assets.

These special purpose financial statements are prepared for Council in satisfaction of the statutory requirement noted above. They are extracted directly from the financial system after each month is closed, so the amounts shown in the report reflect unaudited account balances. On rare occasions the report may reflect an adjusted amount, where material errors or omissions in the financial system are known and quantifiable.

776th Council Meeting 125 30 July 2019 Minutes

14 OTHER BUSINESS (Continued)

14.4 MAY 2019 MONTHLY FINANCIAL REPORT FN334/375/20 (Continued)

2018-19 Basis of Reporting & Trend Analysis The budget figures presented in this report as at 31 May 2019 represents the 2018-19 March Budget Review position, after reprovisions.

As part of the monthly reporting process, Directorates are requested to identify significant budget trends. A trend is generally caused by an external influence beyond Council’s control (e.g. legislative, economic/financial markets, weather, etc.) and could potentially result in a variation to the level of service provided by Council. Budget variations are considered in the budget review process. The March Budget Review was presented to council, via the Special Budget & Finance Committee, on 13 May 2019.

2018-19 Statement of Income and Expenditure - Major Budget Trends Budget Trend $m ( ) = Favourable

Office of the Chief Operating Officer Interest on Investments - Investment income will exceed the year-end budget by approximately $2.5 million. Current gross investment income is $27.5 million which is $500,000 above the full year budget, and it is expected that we will (2,500,000) receive income of $2 million in June, resulting in total income of $29.5 million.

2018-19 Year to Date Progress and Comparative Analysis Progress against capital and operating budgets can be expressed in a series of high level indicators as provided below. These indicators show that revenue and expenditure are generally within expectations at this point in the financial year.

When reviewing the budget to actual position on the statements it should be noted that Council’s budget is prepared on an annual basis, whereas actual figures are presented on a progressive monthly basis. Pro rata comparisons may not be appropriate because actual results may not occur evenly throughout the year, for example when they are influenced by seasonality or when works / programs are ahead of or behind schedule, or progress at a rate which is not uniform throughout the year. Such timing variances do not indicate a need for budget adjustment. Examples of variances which should be addressed through budget adjustments are:

o planning variances where the intended program / outputs have changed; o cost/efficiency variances, such as savings or over-expenditure, that will not be absorbed within the budget area o price variances, where the price of inputs changed.

The graphs presented below attempt to take seasonality of budget expenditure into account by comparing actual expenditure and revenue for the year to date to a Previous Year Pattern.

o The Previous Year Pattern percentage shows the percentage of last year’s total expenditure that had been spent at the corresponding time last year based on the final Revised Budget. o The Previous Year Pattern amount shows the actual reported amount at the corresponding time last year.

Previous Year Pattern for revenue is a similar calculation based on revenue received at the corresponding time last year.

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14 OTHER BUSINESS (Continued)

14.4 MAY 2019 MONTHLY FINANCIAL REPORT FN334/375/20 (Continued)

OPERATING EXPENDITURE

The graph provides a comparison of year to date actual operating expenditure to budget for May 2019. Council has spent $875.8 million from an operating expense budget of $1,032.4 million (including reprovisions) in 2018- 19. This represents 84.8% expended at 91.7% of the year elapsed. By comparison 86.6% ($894.8 million) of the previous year’s actual expenditure had been spent from the budget of $1,033.6 million at the end of May 2018. CAPITAL EXPENDITURE The capital expenditure graph shows a comparison of budget (plus commitments) to actual expenditure for capital works in 2018-19. At the end of May 2019 $269.3 million ($469.9 million inclusive of commitments) had been spent from a total capital budget of $489.6 million (including reprovisions). This represents 55.0% (96.0% inclusive of commitments) of the total budget with 91.7% of the year elapsed. Commitments relate to current year projects. Significant expenditure is anticipated to be spent during the remainder of the year on the Long Term Recycled Water Release Stage 1 project. There have been delays on the Pimpama Sports Hub, Koala Habitat Acquisition and Digital City WAN projects. By comparison, $268.9 million (65.5%), or $345.7 million (84.2%) inclusive of commitments, of the capital budget of $410.5 million (including reprovisions) had been spent at the end of May 2018. Reasons for the increased budget from 2017-18 to 2018-19 include: higher value of projects carried forward from the prior year including Cultural Precinct (Art Gallery and Green Bridge) and Transport trunk infrastructure works.

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14 OTHER BUSINESS (Continued)

14.4 MAY 2019 MONTHLY FINANCIAL REPORT FN334/375/20 (Continued)

OPERATING REVENUES The graphs below present Council’s major sources of operating revenue. They show the actual year to date performance compared with total year budget and budget trend. Fees and Charges Fees and charges (excluding Private Works and Water and Waste Water Fees) were $91.1 million, which is 91.0% of the revised budget of $100.0 million as at the end of May 2019 (91.7% of year elapsed).

By comparison, $96.4 million (95.2%) of last year’s budget of $101.3 million for fees and charges revenue had been achieved by the end of May 2018.

The decrease in year to date revenue compared to last year is mainly due to a $4.2 million reduction in building and development fees. Rates and Utility Charges The amount of rates and utility charges brought to account as at the end of May 2019 was $1,101.0 million, which is 93.9% of the total budget of $1,172.5 million. This amount comprises Gold Coast Water rates, which are recognised on a progressive monthly basis, and other rates, which are recognised when billed. By comparison, $1,053.2 million (93.7%) of last year’s total rates and utility charges revenue budget of $1,124.4 million had been achieved by the end of May 2018. Interest Income

Interest income at the end of May 2019 was $32.7 million, which is 105.1% of the budget of $31.1 million. By comparison, $34.4 million (110.1%) of last year’s total interest revenue budget of $31.2 million had been received by the end of May 2018.

It is anticipated that investment income will exceed the year-end budget by approximately $2.5 million.

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14 OTHER BUSINESS (Continued)

14.4 MAY 2019 MONTHLY FINANCIAL REPORT FN334/375/20 (Continued)

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN

Not Applicable.

7 FUNDING AND RESOURCING REQUIREMENTS

Not Applicable.

8 RISK MANAGEMENT

Not Applicable.

9 STATUTORY MATTERS

The May 2019 Monthly Financial Report is presented to Council in accordance with the Local Government Act 2009 and the Local Government Regulation 2012.

10 COUNCIL POLICIES

Not Applicable.

11 DELEGATIONS

Not Applicable.

12 COORDINATION & CONSULTATION

The May 2019 Monthly Financial Report has been developed in consultation with Directorate staff where applicable.

Name and/or Title of the Stakeholder Directorate Is the Stakeholder Satisfied Consulted With Content of Report and Recommendations (Yes/No) (comment as appropriate) Marilyn Hildebrandt, Executive Coordinator OCOO Yes Directorate Finances Julie Brooks, Executive Coordinator OCOO Yes Directorate Finances Alex Rummery, Executive Coordinator OCOO Yes Directorate Finances John Blair, Manager Corporate Finance OCOO Yes

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14 OTHER BUSINESS (Continued)

14.4 MAY 2019 MONTHLY FINANCIAL REPORT FN334/375/20 (Continued)

13 STAKEHOLDER IMPACTS

Not Applicable.

14 TIMING

Not Applicable.

15 CONCLUSION

The presentation of the attached special purpose (unaudited) reports, 2018-19 Statement of Income and Expenditure and Statement of Financial Position, satisfies legislative financial reporting requirements for May 2019.

The high level indicators show that revenue and expenditure are generally within expectations at this point in the financial year.

16 RECOMMENDATION

It is recommended that Council resolves as follows:

That Council note the Special Purpose 2018-19 Statement of Income and Expenditure and Statement of Financial Position as presented for May 2019.

Author: Authorised by: Robert Liddell Joe McCabe Financial Planning & Business Analyst Chief Operating Officer 14 June 2019 #73660335

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14 OTHER BUSINESS (Continued)

14.4 MAY 2019 MONTHLY FINANCIAL REPORT FN334/375/20 (Continued)

RESOLUTION G19.0730.033 moved Cr Crichlow seconded Cr Owen-Jones

That Council note the Special Purpose 2018-19 Statement of Income and Expenditure and Statement of Financial Position as presented for May 2019.

CARRIED

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14 OTHER BUSINESS (Continued)

14.4 MAY 2019 MONTHLY FINANCIAL REPORT FN334/375/20 (Continued) Attachment 1

SPECIAL PURPOSE FINANCIAL STATEMENT (UNAUDITED) COMBINING STATEMENT OF INCOME AND EXPENDITURE FOR CITY OF GOLD COAST FOR THE PERIOD ENDED 31 MAY 2019 (in thousands of dollars)

GOLD COAST GOLD COAST GOLD COAST TOURIST PARKS WASTE MANAGEMENT WATER OTHER ACTIVITIES CITY OF GOLD COAST

BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL

REVENUE RATES & UTILITY CHARGES 0 0 (83,740) (77,395) (503,805) (456,491) (584,956) (567,154) (1,172,501) (1,101,040) 1 RATES DISCOUNTS & REMISSIONS 0 0 0 0 0 0 52,608 51,548 52,608 51,548 1 FEES AND CHARGES (17,737) (16,397) (10,052) (9,430) (3,272) (3,163) (72,347) (65,223) (103,408) (94,214) INTEREST REVENUE 0 0 (1,245) (1,208) (12,509) (11,680) (17,371) (19,831) (31,125) (32,718) 2 GAIN/LOSS ON SALE OF ASSETS 0 1 0 46 5,000 2,902 2,048 9,638 7,048 12,588 CONTRIBUTION & DONATIONS REVENUE 0 0 (378) (381) (86,500) (86,849) (144,468) (118,800) (231,345) (206,031) 3 GRANTS & SUBSIDIES REVENUE 0 0 (60) (82) 0 0 (35,313) (24,822) (35,373) (24,904) OTHER REVENUE (64) (263) (380) (338) (40) (106) (28,047) (26,513) (28,531) (27,221) 4 TOTAL REVENUE (17,801) (16,659) (95,855) (88,788) (601,126) (555,387) (827,846) (761,158) (1,542,627) (1,421,992)

EXPENSES EMPLOYEE COSTS 676 616 9,117 5,839 50,589 42,819 313,566 281,319 373,948 330,593 MATERIALS AND SERVICES 15,630 11,951 79,064 61,851 478,756 413,271 472,982 193,601 1,046,432 680,674 DEPRECIATION & AMORTISATION 1,650 1,681 8,600 7,561 95,000 88,049 139,588 134,363 244,838 231,654 FINANCE COSTS 0 15 0 0 0 0 38,382 30,470 38,382 30,485 5 OTHER EXPENSES 3,025 2,749 1,044 1,082 563 2,017 96,955 101,356 101,586 107,205 6 CAPITALISED EXPENSES (3,728) (1,332) (8,453) (2,855) (92,092) (63,420) (385,305) (152,508) (489,578) (220,114) TOTAL EXPENSES 17,252 15,680 89,373 73,479 532,816 482,736 676,168 588,601 1,315,609 1,160,496

NET RESULT (549) (980) (6,482) (15,309) (68,310) (72,651) (151,677) (172,557) (227,018) (261,497)

General explanations of the above line items can be found in Appendix 1 1 This amount comprises Gold Coast Water rates, which are recognised on a progressive monthly basis, and other rates, which are recognised when billed. 2 Interest revenue comprises earnings based off higher than estimated cash balances. 3 Contributions and Donations Revenue comprises capital revenues from cash contributions and contributed assets. 4 Other Revenue is mostly comprised of Rental/Lease Revenue, Canteen Revenue and "Revenue Default". The latter is the account to which revenue is posted before being allocated to the appropriate account by journal. 5 Finance Costs (includes credit card surcharges) and processed once quarterly statements are received from Queensland Treasury Corporation. 6 Other Expenses include Captive Insurance Premium payments ($8m) which are paid in full early in the financial year, Light Rail Stage 2 Contributions ($18m) and Contributions to Gold Coast Tourism ($16m).

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14 OTHER BUSINESS (Continued)

14.4 MAY 2019 MONTHLY FINANCIAL REPORT FN334/375/20 (Continued) SPECIAL PURPOSE FINANCIAL STATEMENT (UNAUDITED) STATEMENT OF FINANCIAL POSITION FOR CITY OF GOLD COAST AS AT 31 MAY 2019 (in thousands of dollars)

BUDGET ACTUAL

ASSETS CURRENT ASSETS CASH ASSETS 749,716 1,080,846 1 CURRENT RECEIVABLES 204,808 193,471 2 INVENTORIES 1,785 1,908 PREPAYMENTS 702 756 CLEARING ACCOUNTS 0 (82) 3 957,010 1,276,899

NON CURRENT ASSETS OTHER FINANCIAL ASSETS 1,150 1,150 4 PROPERTY, PLANT AND EQUIPMENT 14,108,374 13,498,961 ASSETS UNDER CONSTRUCTION 0 361,811 5 14,109,524 13,861,923

TOTAL ASSETS 15,066,534 15,138,822

LIABILITIES CURRENT LIABILITIES CURRENT PAYABLES (95,172) (76,958) UNEARNED REVENUE (2,000) (47,037) 6 CURRENT EMPLOYEE BENEFITS (26,730) (21,839) CURRENT BORROWINGS (80,940) (77,395) CLEARING ACCOUNTS 0 64 3 (204,843) (223,165)

NON CURRENT LIABILITIES NON CURRENT EMPLOYEE BENEFITS (54,361) (62,120) NON CURRENT PROVISIONS (70,000) (70,000) 8 NON CURRENT BORROWINGS (549,741) (506,783) (674,102) (638,903)

TOTAL LIABILITIES (878,945) (862,068) NET COMMUNITY ASSETS 14,187,589 14,276,754

COMMUNITY EQUITY RETAINED CAPITAL 9,096,450 9,088,760 RESERVES 5,091,139 5,187,995 7

TOTAL COMMUNITY EQUITY 14,187,589 14,276,754

General explanations of line items can be found in Appendix 1.

1 Cash Assets include investments. The balance is usually highest after the close of the discount period for Rates (August and February) and Water (July, October, January and April). The cash balance comprises: (i) Infrastructure Charges Reserve ($475.3m), (ii) Investment Fund Reserve ($82.9m), (iii) Gold Coast Water & Waste reserves ($228.3m), (iv) Other reserves (Cultural Precinct, Strategic Priorities Reserve) ($87.3m) and (iv) Other cash items ($207.1m).

2 Current Receivables includes balances of outstanding invoices and accruals for water rates. It is usually highest after rate notices are issued (July, October, January and April).

3 Clearing Accounts comprise a number of accounts used to hold balances which are cleared periodically throughout the year, including credit cards, payroll related items and debtor refunds. 4 Other Financial Assets are Council's investments in Gold Coast City Council Insurance Co Ltd and SEQ Regional Recreational Facilities Pty Ltd. 5 The balance of Assets Under Construction is the accumulated expenditure on capital assets that have not yet been completed and added to Property, Plant and Equipment. From a budget perspective it is assumed that by year end all capital works have been completed and moved to Property, Plant and Equipment. 6 Unearned Revenue includes water rates which have been billed but are treated as unearned and recognised as revenue progressively throughout the year. They will be reduced by year end. 7 Reserves includes Asset Revaluation Surplus and Cash Reserves. 8 Non Current Provisions includes future rehabilitation and remedial works at the City's waste landfill sites. These works are expected to be undertaken from the year 2035 to the year 2080 with the majority of the costs being incurred for leachate management and landfill capping.

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14 OTHER BUSINESS (Continued)

14.4 MAY 2019 MONTHLY FINANCIAL REPORT FN334/375/20 (Continued)

APPENDIX 1 – Explanation of Financial Statement Items This appendix is a general explanation of Council’s revenues, costs, assets and liabilities to aid in understanding the budget to actual comparison in the monthly financial report.

STATEMENT OF INCOME AND EXPENDITURE BY SIGNIFICANT ACTIVITIES REVENUE FROM ORDINARY ACTIVITIES Rates and Utility Rate revenue for Council will mainly be recorded in July and January Charges upon the issue of rate notices. Rate Revenue for Gold Coast Water is accounted for on an accrual basis throughout the year. Rates Discount Rate discount is recorded as an expense at the time of payment and and Remissions will mainly increase in July / August and January / February as rates are paid. However, remission is provided at the time of rate issue and will mainly increase in July and January. Fees and Charges The pattern of revenue for fees and charges reflects a mixture of billing cycles and seasonal variations. For example, licensing and other charges are mainly billed in the first quarter of the financial year, whereas development assessment receipts may follow building and economic trends. Gain/Loss on Sale A gain or loss on sale arises when Council assets are disposed of or sold at a value that varies from their book value. Interest Revenue Interest earned varies according to the cash balances available for investment throughout the year. Contributions and Includes capital revenues from cash contributions and contributed Donations assets. Contributed assets generally account for more than half of this Revenue budget which are a ‘book entry’ only and are brought to account through year-end processes. Grants and Subsidies are mainly received for specific capital projects after stages Subsidies of completion are reached. Revenue Other Revenue Other revenue comprises miscellaneous relatively small amounts of revenue that don’t fit into the major categories. It includes Reimbursements and Recoveries, and Rental and Lease Revenue. EXPENSES FROM ORDINARY ACTIVITIES Employee Costs The total expenditure on labour, including remuneration and benefits, as well as other employee-related costs such as superannuation, payroll tax and workers compensation. Materials and Where totals are shown for individual business units, the expenditure Services on materials and services includes internal transactions. Depreciation and Non-cash expense that estimates the use and ‘wear and tear’ of non- Amortisation current assets such as plant, equipment and infrastructure. Finance Costs Interest on loans, and bank charges.

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14 OTHER BUSINESS (Continued)

14.4 MAY 2019 MONTHLY FINANCIAL REPORT FN334/375/20 (Continued)

Other Expenses Other expenses comprise miscellaneous expenses that don’t fit into the major categories. It includes contributions and donations, write offs, insurance premiums and external audit fees. Capitalised This line shows how much of the employee costs and materials and Expenses services are used in construction / purchase or major renewal of assets. The budget reflects the total expenditure identified in the Four Year Capital Works Program. Net Result for This line represents the budgeted increase in community equity to Period be retained at year end. This is used to fund new capital works and for loan redemption. Transfers to and from capital reserves are made as appropriate.

STATEMENT OF FINANCIAL POSITION Current assets The cash and cash equivalents that are currently held. The budget shows the budgeted closing balance at the end of the financial year. The actual cash balance will vary significantly throughout the year as rate receipts, loans and major payments are processed. Cash investment is managed by Council’s Treasury Section. Non Current Assets The budgeted value of property, plant and equipment and infrastructure assets, at year end, including land, roads, water and sewerage infrastructure after depreciation, renewals, new capital works, contributed assets and revaluations are accounted for. Current Liabilities The present obligations, arising in the past, that Council has to make payments for within the next financial year. The budget shows the expected balance of these liabilities at the end of the financial year. This includes accounts payable and provisions for employee entitlements to annual and long service leave. It also includes the expected commitment to pay loan redemption in the next financial year. Non-Current The expected balance, at year end, of provisions for employee Liabilities entitlements and debt that is not required to be paid within the next financial year. Community Equity Retained equity includes City Capital and any Surplus / Deficit. Reserves include cash-backed reserves representing infrastructure charges and asset revaluation reserves which record the valuation adjustments to Council’s existing non-current assets.

There being no further business, the meeting was declared closed at 6.39pm.

776th Council Meeting 135 30 July 2019 Minutes

I hereby certify that these pages Numbered 1 to 135 constitute

The Minutes of the Meeting

of the Council of the City of Gold Coast

held Tuesday 30 July 2019.

...... MAYOR