Tender Notice for Supply of Note Counting Machine (Floor Type)

Tender Notice for supply of Note Counting Machine (Floor type)

Allahabad Bank, Zonal Office, Mirzapur invites sealed tenders from Manufacturers and/or Authorized dealers/distributors/company for supply/installation of Note Counting Machine at various branches under Mirzapur Zone.

1. Office of Issue Allahabad Bank Zonal Office, Mirzapur Putalighar Natwa Mirzapur – 231001 2. Issue of tender 19.07.2017

3. Time & Date for submission of Tender BY 5.00 P.M. 02.08.2017 by vendors Bank reserves the right to postpone the date/ and time of opening of Bids. If so, bidders will be informed separately about the new date and timing of opening of tender.

3. Tender opening date & time On 03.08.2017 at 11.00 A.M.

4. Earnest Money Deposit (EMD) 10000.00 (Ten Thousand Only) 5. Details of items : a. Description & specification As per technical specifications contained in Table-A Destination for delivery , Installation Branches under Mirzapur Zone and maintenance b. Delivery & installation Within 15 days from the date of placement of order.

5. The Tender document should be The Assistant General Manager addressed to : Allahabad Bank Zonal Office, Mirzapur Putalighar , Natwa Behind janhvi Hotel Mirzapur – 231001 Tel-05442-220528

ASSISTANT GENERAL MANAGER 1.QUALIFICATION REQUIREMENT OF THE BIDDER

The firm /company/manufacture/Dealer/Distributor, who fulfill the following qualification criteria-

a) The bidder should have a proper infrastructure/office for service at Mirzapur or at any place in near to Mirzapur b) The bidder should have minimum 05 (Five) year experience in the field of captioned work.

c) The contractor should be an income tax assesse and should have filed income tax return for the last assessment year. Registration with Sales Tax, Service Tax or GST is essential. Documentary proof should be provided in support

d) The average financial turnover during the last three years ending as on 31st March 2017 should be minimum Rs. 01 (One) crore per year.

e) The bidder/firm must have minimum 03 (Three) year experience of supply of Note counting Machines in Govt./PSU/Nationalized banks and

f) The bidder could be a sole proprietary concern/partnership firm or a company and should be registered of Firms/Companies wherever applicable.

h) The bidder should have well equipped after sales service centre covering 02 districts namely Mirzapur, Sonbhadra, with requisite spare parts etc.

2. Submission of bid

The offers must be submitted in separate sealed covers as under:-

Technical Bid:-

a. Technical Bid as per annexure –I,II,III a. Technical bid containing all detailed which have asked by us and signed all tender document (annexure –I,II,III) as a acceptance of technical parameter b. Demand Draft of Rs 10,000- /- as a EMD ( Earnest Money Deposit) in favour of Allahabad Bank Zonal Office Mirzapur payable at Mirzapur. Commercial Bid:- Commercial bid will have only the price bid quoted by vendor in prescribed format (annexure-IV) only. No other format will be accepted by the Bank. The prices/offer shall be valid for 06 Months only.

3. PAYMENT TERMS

Site-wise payment of 90% of the cost of equipment shall be made by the respective branches on receipt of the specified goods at the site, successful installation/functioning of the system. Site-wise payment of balance 10% shall be made by the respective Branch after 3 (three) months of installation and after getting a certificate of satisfactory running of the machine by the Branch Head at the site and commissioning of the supplied goods/equipment by the vendor.

4. Liquidated Damages

If the vendor fail to deliver any or all of the Goods or perform the services within time period(s) specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from contract price, as liquidated damages, a sum equivalent to 0.5% per day of the delivered price of the delayed goods or unperformed services for each day of delay until actual delivery performance, up to a maximum deduction of 10% of cost of machine. Once the maximum is reached, we may consider termination of the contract and shall be entitled to terminate it.

5. WARRANTY The offer must include comprehensive on-site warranty of one-year from the date of installation and commissioning of the machine.

Vendors shall be fully responsible for the manufacturer's warranty in respect of proper design, quality and workmanship of all machines, accessories, etc. covered by the offer. Vendor must warrant all machines, accessories, spare parts, etc. against any manufacturing defect during the warranty period. During the warranty period, vendor shall maintain the machine and repair / replace all the defective components at the installed site, at no additional charge to the Bank.

6. VALIDITY PERIOD OF THE OFFER

The offer should remain valid for a period of 06 months from the date of first work order. 8. NO COMMITMENT TO ACCEPT LOWEST OR ANY TENDER

The Bank shall be under no obligation to accept the lowest or any other offer received in response to this tender and shall be entitled to reject any or all offers without assigning any reasons whatsoever. 9. RIGHT TO ALTER QUANTITIES

The Bank will be free to either reduce or increase the quantity to be purchased on the same terms and conditions. The Bank reserves the right to alter quantities. The Bank also reserves the right to place further/repeat order on same terms and conditions within a period of 06 months. 10. MAINTAINANCE OF NOTE COUNTING MACHINE

10.1 MAINTAINCE DURING DEFECT LIABILITY PERIOD OR WARRANTY PERIOD

The supplier shall maintain all Equipment free of cost and ensure that it works as per tender parameters. All spares required for normal operation as per tendered para-meters shall be replaced at no extra cost. The number of visits shall be same as stipulated in Comprehensive Annual Maintenance contract besides attending emergency calls at no extra cost.

10.2 COMPREHENSIVE ANNUAL MAINTAINANCE. (CAM) (After the defect liability period) The supplier shall maintain all the equipment for a period of Five years after the expiry of defect liability period and ensure that it works as per the tendered parameters. The rate of annual maintenance charges shall be furnished for a period of Five years after the expiry of warranty/defect liability period and the rates quoted shall be binding on the supplier.

11. The Successful Bidder has to submit Performance Security of Rs 20000.00 in the form of Bank Guarantee favoring Allahabad Bank Zonal office, payble at Mirzapur for the period of three years.

Table A : Technical Specifications of Note Counting machine floor type must havefollowing features :.

Sr. Technical Specification/Requirement Desirable No. 1. Feed system Vacum Suction type feed system 2 Counting Speed 4 sec per 100 notes or better 3 Hooper Capacity 200 Notes 4 Display Front and customer display 5 Power Supply 1 phase, 230 V +/- 10%, 50Hz AC supply 6 Special Modes Free count, Add, Batch, Check 7 Availability of spares parts For 05 years at least (undertaking from vendor required) 8 Does not tear notes Should not tear notes 9 Capable of counting All denominations of fresh/soiled/old India currencies

GENERAL & TECHNICAL INFORMATION PART-I TECHNICAL BID (Company Profile) Annexure-I Sl. PARTICULARS OF THE COMPANY No. 1 Name of the Company/Distributor/Dealer /firm etc. 2 Full Address

3 Telephone & Mobile No. 4 Fax No. 5 E-Mail Address 6 Constitution of the firm (whether Proprietary / Partnership / Pvt Ltd. / Public Ltd. 7 Name of the Proprietor / Partner / Managing Director 8 Year of Establishment 9 Registration with the Registrar of Co. (if applicable) 10 Authorised person for contact and Mobile no 11 Registration with Tax Authority a. PAN No./GSTIN b. Sales Tax No.

Attach latest IT Return filed copy & ST Return filed copy. 12 Furnish copies of audited Balance Sheet and Profit & Loss Account for the last 3 years. (Unaudited may be considered for last year) 13 MSME/SSI registration certificate (if applicable) 14 ISO certification No

Place : Date :

AUTHORISED SIGNATORY Annexure II LIST OF ORDERS EXECUTED IN LAST THREE YEARS ORDER DETAILS Sl. Name of the Bank Date of Amount Type of No. of Systems No. installation system

Order copy should be enclosed: TURNOVER DURING THE LAST THREE YEARS Sl. Year Amount No. 1 2014 - 2015 2 2015 - 2016 3 2016 - 2017

TECHNICAL SPECIFICATIONS: - Note Counting Machine floor type Annexure III Sr. Technical Specification/Requirement Complied Yes or No ( Give details) No. 1. Feed system 2 Counting Speed 3 Hooper Capacity 4 Display 5 Power Supply 6 Special Modes 7 Availability of spares parts 8 Does not tear notes 9 Capable of counting 10 Make & Model of the machine for which rates have been quoted 11 Name of the co. of the machine (as quoted at Sr No 10)

12 Empanelment with 3 public sector bank /should have received purchase order from 3 banks(attach document)

13 Turnover (Attach relevant document)

PRICE BID. Annexure IV- Currency Counting machine floor type I Items to be considered for total cost of ownership (TCO):

Sr.No. Description of the Price (In Price in Words/Unit Machine(Model/Make Figures)/Unit etc.)

II Post Warranty AMC rate per annum per site (Comprehensive)

Sr.No. Description Post Warranty AMC Post Warranty AMC Price/Unit(in figures) Price/Unit( in Words) 1

Total Cost of ownership= I+II

Note: 1. The cost of the machine and post warranty Comprehensive AMC rate per annum will be taken into consideration for deciding the TCO. 1. Unit prices as well as TCO must be quoted in WORDS AND FIGURES. 2. The prices should be inclusive of all taxes, duties, levies, transportation charges, etc. 3. In case of any discrepancy, unit prices quoted in words will be considered for computation of TCO. 4. L1 will be decided on the basis of total cost of ownership calculated as explained above.

AUTHORISED SIGNATORY

Signature of the Authorized person of the Company To, The Asst. General Manager, Allahabad Bank, Zonal Office, Mirzapur

Sub: Supply, Installation and commissioning of Note counting machines at Branches Dear Sir,

With reference to the above Tender Enquiry, having examined and understood the instructions, terms and conditions enclosed herewith duly seal and signed by the authorized person of the firm/company forming part of the Tender Enquiry, we hereby enclose our offer for the supply of the equipment as detailed in your above referred Tender Enquiry.

We confirm that we have not been disqualified by any PSU bank for supply of Note counting machine. We further confirm that the offer is in conformity with the terms and conditions as mentioned in the Tender Enquiry and all required information as per tender document. We also confirm that the offer shall remain valid for 06 months from the date of first purchase order.

We hereby undertake that the equipment to be delivered to theBank will be brand new including all components and that the equipment and its parts are licensed and legally obtained.

We understand that the Bank is not bound to accept the offer either in part or in full and that the Bank has right to reject the offer in full or in part without assigning any reasons whatsoever.

We also enclose Demand Draft for Rs. 10000.00 (EMD Rs. 10000 (refundable) favoring Allahabad Bank,Zonal Office Mirzapur and payable at Mirzapur, towards Earnest Money Deposit, details of the same are as under:

• Demand Draft No. : • Date of Demand Draft: • Name of Issuing Bank :

Yours faithfully,

Authorized Signatories (Name & Designation, seal of the firm)