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Board of Education Muscatine Community School District Monday, January 13, 2014 Meeting Location: City Hall Council Chambers Time: 7 p.m.
REGULAR MEETING AGENDA
I. Roll Call and Determination of Quorum
II. Recite Pledge of Allegiance
III. Welcome to Visitors and Media Representatives and Introduction
IV. Citizens Speak
V. Student Council Report
VI. Consent Agenda**
The following items are considered to be routine by the Board of Education and will be enacted by one motion. There will be no separate discussion of these items unless a Director so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence from the agenda.
A. Minutes (VII-A-1-a) (p. 6) B. Bills and Claims (VII-A-2-a) (p. 25) C. Personnel Recommendations (VII-A-3-a) (p. 56) D. Field Trips (VII-A-3-b) (p. 58)
VII. Board Goals
A. Action/Possible Action
1. Board Goal: Communication
a. Approval of the minutes of the December 9, 2013 Regular Session and December 10, 2013 Special Session – action** (p. 6)
b. Third and Final Reading on Policies:
201.08 Board Vacancies (p. 10) 202.05 Treasurer of the Board (p. 11) 202.06 Student Rep to the Board (p. 12) 203.01 Development and Formulation of Board Policy (p. 13) 203.02 Adoption of Policy (p. 14) 203.06 Temporary Committees of the Board (p. 15)
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203.09 Conflicts of Interest of the Board (p. 16) 204.04 Closed Sessions of the Board (p. 17) 205.02 Membership in State & National Associations (p. 19) 402.02 Non-Discrimination of Employees (p. 20) 900.05 Visitation of Students, Adults, Parents, etc. to MCSD (p. 21) 900.05AP Classroom Observers Who Are Not Family Members of Enrolled Student (p. 22) 900.07 Outside Resource People (p. 23)
2. Board Goal: Financial Solvency
a. Approval of Bills and Claims – action** (p. 25)
b. Request to Seek Bids for Three Buses and One School Van – action (p. 26)
c. Approval of Early Retirees – action (p. 55)
3. Board Goal: Improving both Graduation Rate and Post-Secondary Success of our Students
a. Personnel Recommendations – action** (p. 57)
b. Field Trips – action** (p. 59)
~MHS Student Council to attend the 2014 LEAD Conference in Lombard, IL on Friday, February 14 – Sunday, February 16, 2014 as submitted by Elena Bobay.
B. Discussion and Information
1. Board Goal: Communication
a. First reading on policy 202.03 Vice President of the Board (p. 64)
b. SIAC Update (p. 65)
c. District Strategic Planning Process
2. Board Goal: Financial Solvency
a. December Financials (p. 68)
b. SBRC and Unspent Budget Authority (p. 88)
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VIII. Announcements/Meetings/Events:
January 17, 2014 Community Forum – High School Focus – 7 a.m. at MHS Auditorium January 28, 2014 Work Session and Regular Meeting 6 p.m./7 p.m. at the Administration Center (moved from January 27, 2014) February 10, 2014 Regular Meeting at 7 p.m. at City Hall
IX. Closed session for the discussion of the purchase of real estate per Iowa Code Chapter 21.5(j) – action
X. Adjourn
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ACTION/ POSSIBLE ACTION
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BOARD GOAL:
COMMUNICATION
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UNOFFICIAL MINUTES MUSCATINE SCHOOL BOARD OF EDUCATION REGULAR SESSION DECEMBER 9, 2013
The Board of Education of the Muscatine Community School District, in the County of Muscatine, State of Iowa, met in regular session on Monday, December 9, 2013 at 7:00 p.m. at City Hall. President Nathan Mather called the meeting to order. Directors Tim Bower, Tammi Drawbaugh, Brenda Garcia-Van Auken, Tom Johanns, Randy Naber, and Mary Wildermuth were present. Also present were Superintendent Jerry Riibe and Director of Finance Jean Garner.
The board recited the Pledge of Allegiance.
President Mather welcomed visitors and media representatives.
No one spoke during Citizens Speak.
A motion was made by Director Bower and seconded by Director Naber to approve the consent agenda to include the following: the minutes of November 11, 2013 regular session; the bills and claims dated December 9, 2013; the hires of John Robinson for the middle school musical schedule C position, Brad Nord as the elementary art coordinator schedule C position, and adding 0.4 FTE to Julie Kundel’s 0.6 FTE school nurse position; and the MHS Model UN field trip to Haarlem, Netherlands on March 31-April 6, 2014 as submitted by Rachel Hansen and Andrea Wilford. All ayes; motion carried.
Aarin Gafeller and Isaiah Smith, student council vice president and sophomore class vice president respectively, updated the board on recent and upcoming student council activities.
Tyler Riley of FEH Architects updated the board on the Jefferson Elementary Project. He handed out a projected cost estimate. Mr. Riley noted that included in the estimated cost projection are soft costs (i.e. playground estimates, furniture, audio-visual equipment, etc.).
A motion was made by Director Bower and seconded by Director Naber to approve the continued design development of the Jefferson Elementary Project based upon the amounts presented this evening. All ayes; motion carried.
The board heard a second reading on the following policies:
201.08 Board Vacancies 202.03 Vice President of the Board 202.05 Treasurer of the Board 202.06 Student Rep to the Board 203.01 Development and Formulation of Board Policy 203.02 Adoption of Policy 203.06 Temporary Committees of the Board 203.09 Conflicts of Interest of the Board 204.04 Closed Sessions of the Board
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205.02 Membership in State & National Associations 402.02 Non-discrimination of Employees 900.05 Visitation of Students, Adults, Parents, etc. to MCSD 900.05AP Classroom Observers Who Are Not Family Members of Enrolled Students 900.07 Outside Resource People
Director Naber asked that policies 202.03, 203.01, and 203.02 be discussed with Superintendent Riibe. In policy 202.03 Vice President of the Board, he believes it would be good policy that a statement is added that if the president of the board is unable to fulfill his/her duties as president, the vice president would then ascend to the role of president.
President Mather noted that in the past, the board participated in a goal setting session in June. However, with Superintendent Riibe coming on board in July, this was delayed until after receiving his 90-day district report. He invited all board members to start thinking about long- term and short-term goals. He stated that he anticipates the board holding a retreat to start the goal setting process sometime in January. He directed board member to send any January conflicts to Secretary Mosier.
President Mather stated that law requires that a formal evaluation of Superintendent Riibe be completed at the end of the year and that the board will be participating in a mid-year evaluation check in tomorrow night. He noted that the hiring firm, Ray and Associates, are coming back to walk the board through the process. The meeting begins at 5 p.m. and will be held at the administration center.
Director of Finance Jean Garner gave an overview of the November financial statements.
Director of Human Resources Wes Fowler provided the board with the negotiations schedule with the Muscatine Education Association (MEA). Meetings are scheduled for: February 11, 18, 21, and 25 and March 4. All will be held at 4:30 p.m. at the administration center.
President Mather stated that the following board members will be participating in the various bargaining group’s meetings: Mather and Naber - MEA; Johanns and Drawbaugh – SCAP; Garcia Van-Auken – CMA; Bower – FS; Wildermuth – Drivers. He further noted that any board member is welcome to attend any of the bargaining meetings.
Elementary Principals Jason Wester (Franklin), Corry Spies (Jefferson), and Director of Elementary Innovation and Instruction Shane Williams along with elementary teachers Kyle Sustich and Karen Martin provided a presentation on the 90/90/90 Conference that they recently attended with other elementary staff. The conference focused on the school improvement model known as 90/90/90. Schools designated as 90/90/90 have achieved 90% proficiency and have a population that is 90% minority and have 90% of students who qualify for free or reduced lunch.
Director of Human Resources Wes Fowler reviewed AppliTrack. This is a pre-screening add-on to Teach Iowa that will help the district identify the best applicants for positions for interviewing purposes. The contract will be presented to the Board at its next regular meeting for possible approval.
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Mr. Fowler and Mr. Williams updated the board on the Teacher Leadership Compensation Project (TLC). They shared that the design team has met for several working sessions. The grant application deadline is January 31, 2014.
Superintendent Riibe reviewed a potential agreement between MCSD, Eastern Iowa Community College, and Quad Cities Career Connection Program. This agreement would allow Molly Elizalde to work with QC Career Connections to serve as a representative for the Muscatine area. Her position will assist in the development of an Advisory Committee Representative to assist with college and career readiness programming in the region. The memorandum of agreement will be presented to the Board at is next regular meeting for possible approval.
High school and middle school administrators, teachers, and students presented a comprehensive update on the district’s secondary education program. The following people participated in the board presentation: principals Mike McGrory, Chris Nienhaus, Shauna Denison, Mark Olmstead, Terry Hogenson, Dan Phipps, John Lawrence, and Mike Morgan; teachers Alison Anson, Andrea Wilford, Chanda Hassett, Pam Joslyn, Norberto Ibarra, Dan Ramos, Sara Alvidrez, Dave Tometich, and Monica Flathman; and students Alexa Mark and Garrett Kraus.
President Nathan Mather provided the following announcements, meetings, and events:
December 10, 2013 Closed Session for the Superintendent’s Evaluation at 5 p.m. at the administration center. December 20, 2013 Last day of 1st semester (full school day) December 23-31, 2013 No School – Holiday Break January 1-5, 2014 No School – Holiday Break January 6, 2014 No School – Teacher Professional Development January 7, 2014 First day of second semester January 17, 2014 High School Forum at MHS at 7 a.m.
A motion was made by Director Johanns and seconded by Director Drawbaugh to adjourn the meeting. All ayes; motion carried. Time: 10:17 p.m.
Nathan Mather, President Lisa Mosier, Secretary
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UNOFFICIAL MINUTES MUSCATINE SCHOOL BOARD OF EDUCATION SPECIAL SESSION DECEMBER 10, 2013
The Board of Education of the Muscatine Community School District, in the County of Muscatine, State of Iowa, met in special session on Tuesday, December 10, 2013 at 5:10 p.m. at the Administration Center. The purpose of the meeting is the mid-year evaluation of Superintendent Riibe. President Nathan Mather called the meeting to order. Directors Tim Bower, Tammi Drawbaugh, Brenda Garcia-Van Auken, Tom Johanns, Randy Naber, and Mary Wildermuth were present. Also present was Superintendent Jerry Riibe and Gary Ray, Mary Fasbender, and Gary Norris representing Ray and Associates.
The board recited the Pledge of Allegiance.
President Mather welcomed visitors and media representatives.
Director Bower, Drawbaugh, and Mather discussed the qualifications of the two candidates that are vying for the IASB District 9 Board position. Their recommendation was to cast a ballot for George Wheeler of Fort Madison.
A motion was made by Director Wildermuth and seconded by Director Johanns to cast the district’s ballot for George Wheeler of Fort Madison for IASB board member of District 9. All ayes; motion carried.
A motion was made by Director Bower and seconded by Director Naber to amend the agenda to include items for the board/superintendent evaluation workshop via Ray and Associates own agenda document which are: a) results of board self-assessment survey, b) results and feedback of Dr. Riibe’s mid-year evaluation c) introduction to developing sub-committee in preparation for summative evaluation, and d) setting goals for the remainder of the school year. All ayes; motion carried.
The board then took part in a warm-up activity followed by reviewing the results of the board self-assessment survey, results and feedback of Dr. Riibe’s mid-year evaluation, discussion of the value of having sub-committees of board members, and took part in an activity to begin the process of goal setting by identifying strengths, weaknesses, opportunities, and threats as they pertain to the district as a whole.
The board discussed having a retreat in January, 2014 to further the discussion of board goals and to participate in further team building exercises and working on best practices.
Superintendent Riibe stated that he will have a draft proposal based on the board goals activity to the board by the end of the week.
A motion was made by Director Bower and seconded by Director Drawbaugh to adjourn the meeting. All ayes; motion carried. Time: 8:32 p.m.
Nathan Mather, President Lisa Mosier, Secretary
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201.08 BOARD VACANCIES
A vacancy occurs when a board member resigns, forfeits or otherwise leaves the office. A vacancy also includes, but is not limited to, the following: failure to be properly elected, failure to qualify within the time fixed by law, failure to reside in the school district, a court order declaring the seat vacant, conviction of a felony, three violations of the open meetings law, or conviction of a public offense in violation of the oath of office.
If a vacancy occurs prior to the expiration of a term of office, the vacancy shall be filled by board appointment within thirty days of the vacancy. The newly appointed board member shall hold the position until the next scheduled school election. At that time the appointed board member may run for a four year term, if one is available, or run for the remainder of the unexpired term.
If the board is unable to fill a vacancy by appointment within thirty days after the vacancy occurs, the board secretary shall call a special election to be held no sooner than sixty days and not later than seventy days after the vacancy occurred. A board member elected at the special election shall serve the remaining portion of the unexpired term.
LEGAL REF: Good v. Crouch, 397 N.W.2d 757 (Iowa 1986) Board of Directors of Grimes Independent School District v. County Board of Public Instruction of Polk Co., 257 Iowa 106, 131 N.W.2d 802 (1965) Board of Directors of Menlo Cons. School Dist. v. Blakesburg, 240 Iowa 910, 36 N.W.2d 751 (1949) Iowa Code 21.6(3)(d); 69; 277.29-.30; 279.6-.7 (1995)
Approved: 11/13/89 Reviewed: 10/27/03 Revised: 12/0/08___
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202.05 TREASURER OF THE BOARD
At a regular or special meeting of the Board held prior to or on August 15, the Board shall appoint a treasurer. Term of office shall be for one year. The treasurer shall qualify within 10 days following appointment. The treasurer may be another employee of the district, including the Board secretary. The treasurer shall give bond to the school corporation in the amount set by the Board.
The treasurer of the Board shall:
Receive all moneys belonging to the school district and make payments only upon the order of the president countersigned by the secretary.
Receive warrants signed by the president and countersigned by the secretary of the Board.
Keep an accurate record of all receipts and expenditures of school funds.
Register all orders drawn and reported to him/her by the secretary showing the number, date, to whom drawn, fund upon which drawn, purpose and amount.
Keep an accurate separate account for the General Fund, the Schoolhouse Fund, and other special funds.
Prepare financial statements quarterly or whenever required by the Board and keep books open for inspection at all times.
Make a report to the Board at its annual meeting and file a copy with the county treasurer and Director of Education.
Deposit school funds in the banks designated by the Board as the official depositories with any changes authorized by the Board.
Furnish to the Board a sworn statement from each depository bank, showing balance as of June 30.
Receive apportionment of school funds and monthly payment of taxes from the county treasurer.
Oversee investment program.
LEGAL REF: Iowa Code Sections 279.3; 291.2; 291.12-.15, 298
Approved: 11/13/89 Reviewed: 12/08/08 Revised: 1/22/96___
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202.06 STUDENT REPRESENTATIVE MEMBER OF THE BOARD
The Board of Directors shall welcome the advice and counsel of students in planning and operating the schools. A student representing Muscatine Senior High will be named by the Senior High School Student Council and will be given an opportunity to report to the Board at all its meetings. Such appointment will be made in September of each school year.
Approved: 11/13/89 Reviewed: 12/08/08 Revised: 1/22/96___
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203.01 DEVELOPMENT AND FORMULATION OF POLICY
The Board’s primary function is to develop policy. The policy should be in written form to provide guidelines and goals for daily operations of the school district.
The National School Board Association‘s defines policies as “principles adopted by the School Board to chart a course of action. They tell what is wanted; they may include why and how much. Policies should be broad enough to indicate a line of action to be followed by the administration in meeting a number of problems; narrow enough to give clear guidance. Policies are guides for action by the administration, which then sets the rules and regulations to provide specific directions to school district personnel."
The Board exercises its leadership role by its involvement in the development and adoption of written policy. The Board exercises its control over the district by evaluating the reports concerning the execution of the written policy.
The primary responsibility for proposing Board policies rests with the Superintendent of Schools. However, policies may be proposed by any member of the Board, by a member of the staff with the approval of the Superintendent, or by any citizen or group of citizens in the school district.
Policy proposals shall be submitted to the Board, through the Superintendent, prior to a regularly scheduled meeting.
LEGAL REF: Iowa Code 274.1-.2; 279.89; 280.12 (1995) 281 I.A.C. 12.3(2) 1970 Op. Atty. Gen. 287
Approved: 11/13/89 Reviewed: 12/08/08 Revised: 8/12/96___
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203.02 ADOPTION OF POLICY
The adoption of new policies or amending or rescinding an existing policy is the exclusive responsibility of the Board. Any formal action to add, modify, or change existing Board policy shall be by a majority vote of the membership of the Board during an open meeting. The proposed change must appear as an agenda item in normal situations at least two times before the Board may take official action to approve suggested change to Board policy.
A Board policy may be temporarily suspended and/or modified in an effort to try a new practice or procedure by a majority (2/3) vote of the Board. The modified, temporary policy shall be in effect for a period of time as decided by a 2/3 majority of the Board, but in no instance longer than one calendar year. It cannot be further modified or extended without a formal change in Board policy.
If passed, the proposal shall become effective upon the date of passage, or at a time stated in the proposal, whichever occurs last.
LEGAL REF: Iowa Code 279.8 (1995) 281 I.A.C. 12.3(2) 1970 Op. Atty. Gen. 287
Approved: 11/13/89 Reviewed: 12/8/08 Revised: 10/25/99__
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203.06 TEMPORARY COMMITTEES OF THE BOARD
Whenever it seems advisable, a special Board committee may be appointed by the President to investigate a specific situation or problem and to report to the Board. Board members may attend all such committee meetings. Reports of special committees shall be circulated in advance through the Superintendent's office except in cases of emergency, or where otherwise ordered by the Board or President. Tentative agenda notices will be circulated to the media.
Approved: 11/13/89 Reviewed: 12/8/08 Revised: ______
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203.09 CONFLICTS OF INTEREST OF BOARD MEMBERS
Board members must be able to make decisions objectively. It is a conflict of interest for a Board member to receive direct compensation from the school district, unless exempted in this policy, for anything other than reimbursement of actual and necessary expenses, including travel, incurred in the performance of official duties. A Board member will not act as an agent for a school textbook or school supply company during the Board member’s term of office. It will not be a conflict of interest for Board members to receive compensation from the school district for contracts to purchase goods or services if the benefit to the Board member does not exceed $2,500 in a fiscal year or if the contracts are made by the Board, upon competitive bid in writing, publicly invited and opened.
It is the responsibility of each Board member to be aware of an actual or potential conflict of interest. It is also the responsibility of each Board member to take the action necessary to eliminate such a conflict of interest. Should a conflict of interest arise, a Board member should not participate in any action relating to the issue from which the conflict arose.
Approved: 11/13/89 Reviewed: 01-26-09 Revised: __2/9/04_____
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204.04 CLOSED SESSIONS OF THE BOARD
In general, all meetings of the Board of Directors shall be conducted in open public sessions. This standard has two categories of meetings that are excluded, that allow the Board to meet in sessions closed to the public. The first category is known as "exceptions" to the Open Meetings Law. The second category is known as "exemptions" to the Open Meetings law.
Exceptions to the Open Meetings Law
This form of a closed session takes place during an open meeting. A specific motion stating the reason for the closed meeting must be made and seconded, followed by a two-thirds affirmative roll call vote of the total membership of the Board or all members present. The most commonly used reasons by which a Board may enter into a closed session are as follows:
1. To review or discuss records which are required or authorized by state or federal law to be kept confidential, or to be kept confidential as a condition for the Board's possession or receipt of federal funds.
2. To discuss strategy with legal counsel in matters presently in litigation, or where litigation is imminent, if disclosure would be to the disadvantage of the Board.
3. To discuss suspension or expulsion of a student, unless the student or his parent or guardian requests an open session.
4. To discuss specific law enforcement matters which, if disclosed, would enable law violators to avoid detection.
5. To evaluate the professional competence of an individual whose appointment, hiring, performance, or discharge is being considered, when a closed session is necessary to prevent needless and irreparable injury to that individual's reputation and when the individual requests a closed session.
6. To discuss purchase of particular real estate, but only when premature disclosure could be reasonably expected to increase the price the Board would have to pay for the property. (Once the transaction is complete, however, the minutes and tape of the closed session will be available to the public.)
Approved: 11/13/89 Reviewed: 12/8/08 Revised: ______
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204.04 (2)
The vote of each member on the question of holding the closed session, and the reason for holding the session, shall be announced publicly in open session and entered in the minutes. Final action on all matters discussed in closed session shall be taken in open session.
All closed sessions shall be tape recorded and have detailed minutes kept. The tape recording shall be kept for one year from the date of the meeting. Real estate related minutes and tapes must be released after the transaction is completed.
Exemptions to the Open Meetings Law
A meeting that is exempt from the Open Meetings Law can be held without public notice, and may be separate from any open public meeting.
All negotiation meetings except the first two between a certified bargaining unit and the Board are exempt from the Open Meetings Law unless both parties mutually agree to bargain in open session.
The Board may meet at any time to discuss negotiation strategy regarding a certified bargaining unit, to discuss negotiation strategy for groups of employees not included in a certified bargaining unit, and to conduct a private hearing related to the recommended termination of a teacher's contract and the teacher requested said private hearing.
There are no legal requirements for any type of a record to be maintained of the negotiation strategy sessions. The private hearing in the teacher's contract termination shall be recorded verbatim by a court reporter.
LEGAL REF: Iowa Code, Chapters 20, 21; Sections 22.7; 279.15; 279.16
Approved: 11/13/89 Reviewed: 12/8/08 Revised: ______
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205.02 MEMBERSHIP IN STATE AND NATIONAL ASSOCIATIONS
It shall be the policy of the Board of Directors to maintain active membership in the Iowa Association of School Boards. At the pleasure of the Board, the district may maintain membership in additional state and national associations.
LEGAL REF: Iowa Code Section 279.38
Approved: 11/13/89 Reviewed: 01/26/09 Revised: 10/25/99___
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402.02 NON-DISCRIMINATION (EMPLOYEES)
It is the policy of the Muscatine Community School District not to discriminate on the basis of race, creed, color, gender, gender identity, sexual orientation, marital status, national origin, religion, age, veteran status or disability in its educational programs, activities or employment practices.
Approved: 12/9/91 Reviewed: 1/10/05 Revised: 11/10/08
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900.05 VISITATION BY STUDENTS, ADULTS, GROUPS, OR AGENCIES TO THE MUSCATINE COMMUNITY SCHOOLS
Parents and guardians are encouraged to visit schools for observations and conferences regarding their children. No student or adult will be permitted access to the Muscatine Community School District classroom buildings while school is in session unless the building principal grants permission. The reason for the visit should be in keeping with the role of the school as an educational institution. Groups, agencies, or individuals, other than parents, will not be permitted access to the schools while school is in session unless they qualify in one or more of the following ways:
1. The visit constitutes educational business with the Muscatine School System.
2. The visit is required by law.
3. The visit involves the representation of post secondary career agencies. The visitation of post secondary career agencies will be limited to not more than one visit per month per agency.
Admission to school buildings by groups, agencies, or individuals meeting the above criteria will be allowed after approval by the building principal at his or her discretion.
Approved: 2/12/90 Reviewed: 8/11/03 Revised: __10/13/08__
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Policy 900.05 Administrative Regulations
Classroom observers who are not family members of enrolled students
The following guidelines will be used for determining under what circumstances visitors to Muscatine Schools can observe the teaching/learning process.
1. The permission of the principal must be secured.
2. The classroom teacher must be notified prior to the visit.
3. The visitor must check in at the principal’s office and also check out when the observation is completed.
4. Each visitor shall play only the role of a non-participating observer.
5. No distribution of material is permissible.
Approved: 11/15/88 Reviewed: 10/13/08 Revised: 1/27/92__
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900.07 OUTSIDE RESOURCE PEOPLE
The Board of Directors encourages the use of community resources and citizens to assist in furthering the educational program. The Board recognizes that the people of the community are great resources for the school system, and that they have special knowledge and talents to contribute to the school program. Use of outside personnel and resources shall be under regulations approved by the superintendent of schools.
The classroom teacher shall notify the building principal in writing of a visiting speaker at least one week before the expected visit takes place.
Approved: 3/14/88 Reviewed: 10/13/08 Revised: 3/13/95___
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BOARD GOAL:
FINANCIAL SOLVENCY
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To the Board of Education I hereby certify that the following is a true Abstract of Claims for the period of time ending January 13, 2014 ...... Director of Finance and Budgeting.
SUMMARY SHEET
Detailed Abstract is on the Computer Print-out
GENERAL FUND:
Total ------$293,140.63
EXISTING CONTRACTS:
Total ------$907,481.14
PREPAIDS- GENERAL FUND:
Total ------$288,087.52
NUTRITION FUND:
Total ------$135,586.72
ACTIVITY/AGENCY/TRUST FUND:
Activity Total ------$ 39,884.53 Trust Total ------$ 500.00 Special Purpose Trust Total ------$ 0.00 Agency Total ------$ 61,018.90
SCHOOLHOUSE FUND:
Total ------$ 124,491.24
MANAGEMENT FUND:
Total ------$138,601.36
Presented to and approved by the Board of Directors of the Muscatine Community School District, County of Muscatine, State of Iowa, at the regular meeting of January 13, 2014.
______
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TO: All Body, Chassis, and Integral Unit Dealers
FROM: Wes Fowler, Human Resources Director
SUBJ: School Bus Body and Chassis Specifications Request for Bids
DATE: 1-13-14
The Muscatine Community School District desires to secure bids on (3) three integrally constructed 72 passenger school busses.
Bid closing will be February 3rd, 2014 at 2:00 pm. Please enclose your bid in a sealed envelope Labeled Bus Bid. A public opening will be held five minutes after the bid close. You are welcome and encouraged to attend.
We would appreciate this page or a note being returned if a dealer is not planning on submitting a bid. If the District does not receive this response and does not receive a bid from a dealer, the dealer will not be retained on the bidders list for school busses.
______
Thanks for the invitation, but we do not plan on bidding a bus integral unit.
Name: ______
Dealer: ______
Address: ______
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REQUEST FOR SEALED BIDS
Sealed bids will be accepted until February 3rd, 2014 at 2:00 pm for three (3) integrally constructed 72 passenger school busses to the Muscatine Community School District, 2900 Mulberry Avenue, Muscatine, Iowa 52761.
All prices shall be F.O.B., Muscatine, Iowa. Bids shall not include sales or use tax.
Detailed specification and bid forms are available from the office of the Human Resources Director.
Respectfully requested,
Wes Fowler, Human Resources Director
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TO: SELECTED SCHOOL DISTRICTS: Bettendorf Community Schools Clinton Community Schools Columbus Community Schools Durant Community Schools L & M Community Schools North Scott Community Schools Wilton Community Schools Davenport Community Schools West Liberty Community Schools Pleasant Valley Community Schools
FROM: Wes Fowler, Human Resources Director
SUBJ: Notice of intent to purchase equipment estimated to cost $50,000 or more.
DATE: November 11, 2013
In accordance with Section 28E.20 of the Code of Iowa entitled Joint purchases of equipment; this is to notify you that the Muscatine Community School District is anticipating the purchase of equipment estimated to cost $50,000 or more as described below:
3-School Bus Body and Chassis, 2014 model year, 72 passenger, forward control, diesel powered, with automatic transmissions, and air brakes.
If your school district is interested in exploring the joint purchase of school buses under a 28E Agreement, please contact this office on or before February 3rd, 2014 at 10:00 am. Bids are scheduled to close at February 3rd, 2014 at 2:00 pm with an anticipated award of contract by the Board of Education on February 19th, 2014.
Detailed specifications are available for review.
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BID FORM - INTEGRAL UNIT
TO: Wes Fowler Human Resources Director From: Name ______Muscatine Community Schools Dealer ______2900 Mulberry Avenue Address ______Muscatine, Iowa 52761 ______(563) 263-7223 Telephone ______
We propose to provide the required school bus as specified. We have attached a copy of the minimum specifications with the appropriate column checked indicating what is included in our bid. A letter has been attached indicating where our bid does not meet the required specifications and where our bid exceeds the minimum specifications. A letter explaining warranty work has been attached.
NET PRICE: less federal and state taxes, FOB Muscatine
$ ______per unit, #1 only $______per unit, #1 with white roof option $ ______per unit, #2 only $______per unit, #2 with white roof option $ ______per unit, #3 only $______per unit, #3 with white roof option
TRADE-IN(s) are to be deducted from above prices. The District reserves the right trade in or not to trade in the following units.
#991 – 1999 Blue Bird with 157,000 miles $ ______on Unit #1 #992 – 1999 Blue Bird with 148,000 miles $ ______on Unit #1 #002 – 2000 Blue Bird with 160,000miles $ ______on Unit #1
Is this body bid part of an integral unit? YES NO (circle one)
Can this body be mounted on a chassis from another manufacturer? YES NO (circle one)
Is this chassis part of integral unit? YES NO (circle one)
Can a body of another manufacture be mounted on this chassis? YES NO (circle one)
Estimated time for delivery of complete units: ______
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TO: All School Bus Integral Unit Dealers
FROM: Wes Fowler, Human Resources Director
SUBJ: Request for School Bus Bids
DATE: January 14th, 2014
General Information
The Board of Education is requesting bid quotations in consideration of purchasing (3) 2015, 72 passenger, forward control, transit style, diesel powered school buses. Bids must be delivered to Wes Fowler, Human Resources Director, 2900 Mulberry Avenue, Muscatine, Iowa 52761 on or before February 3rd, 2014 at 2:00 pm. The sealed envelope shall be marked "School Bus Bid".
Prices quoted shall not include sales or use tax or Federal excise tax. An excise tax exemption certificate will be signed by the school district.
Any deviations from the specifications shall be explained by attaching a separate letter explaining the variance, above or below, required specifications.
Bidders are required to check the appropriate column, that an item number under minimum requirements, is included as part of the body bid or as part of the chassis bid. A completed minimum requirements check sheet will become a part of the bid form for the chassis bid, for the body bid, and for an integral unit.
Funding It is the desire of the school district to purchase three (3) new units.
Demo Unit
It is a requirement of these specifications, that any unit being proposed to be delivered by the vendor, if awarded the contract, be demonstrated at the Muscatine Community School District prior to the time of the bid closing. The basic unit, chassis and body, must be the same as the unit being bid but the options and accessories need not be identical to the specifications.
<<30>> Page 31
Laws and regulations
All school bus chassis and body bids shall meet or exceed the "Minimum Standards for Construction of School Transportation Equipment, TR-B-3R, (Revised 1988)"; and in addition, shall meet all applicable Federal or Iowa Motor Vehicle Safety Standards in effect on the date of chassis and body manufacture.
Iowa Code, Chapter 285.10(7) states in part that "Bus bodies and chassis shall be purchased on separate contracts unless the bus is constructed as an integral unit, inseparable as to body and chassis, by the manufacturer. Based on interpretations by the Department of Education, that schools should require any dealer submitting a bid for both the body and chassis to do so on separate body and chassis bid sheets so that responsible comparisons, body-to-body and chassis-to-chassis, can be made. Therefore, a separate bid form will be required for the chassis and for body bids. A single bid form will be required for bus constructed as an integral unit. A single price for a complete unit with different body and chassis manufacturer, without providing the separate body and chassis proposals, would appear not to be in compliance with the text of the law, if not the intent.
<<31>> Page 32
MINIMUM REQUIREMENTS Integral Unit 72 passenger transit style unit - Units #1, #2, #3
Your bid: Manufacturer ______
Model ______
1. Engine ISBCummins 2010 epa with scr tech 220 Horse Power @2500 RPM, In-Line 6 Cylinder, forward mount ______
2. Engine Fan Engine Fan Clutch ______
3. Alternator 240 amp, 12 volt Bosch ______
4. Throttle Electronic Throttle with Cruise ______
5. Oil Filter Full Flow Spin-on Disposable ______
6. Air Filter Dry Type with restriction indicator ______
7. Fuel Tank 100 gallon with barrier and sender Located between frame rails in rear ______
8. Fuel System Fuel Filter, Pre-Lift Pump with Water/Fuel separator in Fuel Line Supply ______
9. Exhaust System Single 3" OD Transitioning to 4" OD at Muffler, 16 gauge Aluminized Steel with Band Clamps at joints routed to left side ahead of rear duals ______
10. Transmission Allison PTS 2500 Automatic 5 Forward Speeds & 1 Reverse Speed Synthetic transmission fluid ______Generation 4 with five year warranty
<<32>> Page 33
MINIMUM REQUIREMENTS Integral Unit 72 passenger transit style unit - Units #1, #2, #3
11. Air Brakes 13.2 CFM Compressor Direct Drive 16.5 x 7 Brakes Rear Axle Drum 16.5 x 5 Brakes Front Axle Drum ______
12. Air Dryer Bendix AD-9 ______
13. Adjusters Automatic Slack Adjusters, all four wheels ______
14. Wheelbase To accommodate seating for 72 passengers--190" ______
15. Axle, Front 14,600 lbs Capacity ______
16. Axle, Rear 21,000 lbs Capacity ______
17. Ratio Single Speed, with 5.29 to 1 ______
18. Battery Two 8D Batteries ______
19. Battery Location Side Mounted Battery Compartment ______Locking
20. Parking Brake Spring Activated ______
21. Frame 50,000 PSI ______
22. Shock Absorbers Front & Rear Double Acting Piston Type ______
23. Suspension Front: 4” X 56” stress parabolic leaf springs 14,000 lb. capacity Rear: 13 leaf semi-elliptic, pro- gressive variable rate, 21,000 lb. capacity ______
24. Wheels Hub Piloted Bud Wheels Black in Color ______
25. Hubs/ Seals Synthetic front oil hubs ______
<<33>> Page 34
MINIMUM REQUIREMENTS Integral Unit 72 passenger transit style unit - Units #1, #2, #3
26. Rims 22.5 x 8.25 for 11 x 22.5 tires ______
27. Tires, Radials Front Highway Tread ______Rear Traction Tread
28. Steering Integral Power Steering ______
29. Horns Dual Electric ______
30. Instruments Speedometer, odometer, high beam indicator, voltmeter, oil pressure, water temperature, low coolant indicator ______
31. Gauges Hour meter ______Tachometer ______Transmission Temperature ______Air Pressure ______DEF ______
32. Block Heater 750 Watt Engine Block Heater with plug mounted in step well ______
33. Air Intake Fresh Air Drawn into Bus from Front Outside Bus ______
34. Tow Hooks Front--Two required ______Rear--Two required ______
35. Bumpers Front & Rear--12" width, one piece, die-formed ribbed ______
36. Interior Color Standard for your unit ______
37. Exterior Color National School Bus Yellow with Black Trim & Bumpers ______
38. Entrance Door Outward Opening type door with air Operated Control ______
<<34>> Page 35
MINIMUM REQUIREMENTS Integral Unit 72 passenger transit style unit - Units #1, #2, #3
39. Emergency Door Rear with Lower Glass with locking bar, and protective screen ______
40. Mud Flaps Front & Rear, individual wheel style ______
41. Floor, Plywood 5/8" plywood over steel Floor ______screwed down
42. Stop Arm Air powered Stop Arm Octagon with Silver Reflective on Red Reflective with Alternately Flashing Double Flash Strobe Lights, with Wind guard ______
43. Head Room 78" Headroom ______
44. Header Pad Header Pad over Entrance Door and Rear Emergency Door ______
45. Mirrors, interior 10” x 30” ______
46. Mirrors, exterior 6.5” x 10” Flat, 6.5” x 10” convex Bus Boy mirrors each side Cross view: 7” x 13” Bus Boy All mirrors to be heated & electric movable ______From inside
47. Sun Visor Plexiglas Sun Visor for Driver ______
48. Metal Protection All Metal Parts shall be treated against Rust & Corrosion ______
49. Rust Proof Unit to be completely undercoated and rust proofed, Simonized or equal ______
50. Rub rails Four applied Rub rails, below side windows, seat level wraparound to rear door, floor level and at bottom of skirt ______
<<35>> Page 36
MINIMUM REQUIREMENTS Integral Unit 72 passenger transit style unit - Units #1, #2, #3
51. Windshield two piece, wraparound shaded. ______
52. Wipers Dual wipers, bottom mounted, electric, parallelogram type with delay ______
53. Washers Wet Arm style washers ______
54. Drivers Seat National Air seat with arm rest on right hand side + air, with Automatic retracting Seat Belt, With adj. Shoulder harness brown in color ______
55. Passenger Seats 3 x 3 Seating for 72 passenger rating DOT approved with padded barriers, brown color no track seating ______
56. Wheel housing Molded Rubber Covered, one piece 16 Gauge Metal ______
57. Floor Covering Tan smooth rubber, ribbed rubber aisle, aluminum strip over joints, cove molding, ______
58. Step well 3-Step rubber covered with white nosing Koroseal step tred ______
59. Insulation Body to be completely insulated with 2 in. fiberglass insulation ______
60. Windows Side: Split sash aluminum, tinted Rear windows to be tinted ______
61. Storm Windows Driver's window, upper entrance door, 1st window behind entrance door, 1st window behind driver ______
62. Ventilator Static vent in front roof ______
<<36>> Page 37
MINIMUM REQUIREMENTS Integral Unit 72 passenger transit style unit - Units #1, #2, #3
63. Heater valve Two shutoffs to be mounted for access from the top under the hood ______
64. Heaters 90,000 BTU front 12,000 BTU driver 80,000 BTU under seat mid 80,000 BTU under seat rear Auxiliary heater water pump ______
65. Defrosters Full length windshield, full length drivers outlets, full length entrance door outlets ______
66. Side Panels Interior, aluminized side panels with padded shoulder rails under windows ______
67. Auxiliary Fans Two 6" auxiliary fans, one located center windshield, one located upper left of driver ______
68. Wiring Color-coded and numbered with circuit breakers ______69. Switches Illuminated switch panel, with rocker switches ______
70. Solenoid Switch Controls all body circuits through ignition switch ______
71. Lighting All lighting to meet Federal & state laws/regulations ______
72. Strobe Light Aeroflash, double flash, low profile ______
73. Turn Signals Two 7" Type II front and rear, with intermediate turn signals on both sides Fixtures by Weldon ______
<<37>> Page 38
MINIMUM REQUIREMENTS Integral Unit 72 passenger transit style unit - Units #1, #2, #3
74. Stop/Tail Lights Four required 2-7" Stop/Tail lamps and 2 small stop/tail license lamps. 7" fixtures by Weldon-small lamps to be plas- tic or stainless steel--no steel ______
75. Back-up Lamps 7" back-up lamps, rear Fixtures by Weldon ______
76. Dome Double row dome lights with a driver dome and rear supervisors light ______
77. Warning Lamps 8 light system with dual hoods and cutoff switch, with inside yellow, red monitor ______
78. Emergency Equip. 5 lb. fire extinguisher 24 unit first aid kit Triangle reflector kit Body Fluid kit ______
79. Lettering/ 8" SCHOOL BUS front & rear on Numbers 3M Diamond Grade Reflective 2" RATED CAP 72 near entrance 5" SCHOOL NAME on each side 5" Bus Number--one lower left front, one lower right rear, one lower left drivers side, one upper left on drivers rear side, one above passenger door, one on passenger side.--total of 6 locations Use #15-1,15-2,15-3 ______
80. 3M Diamond 2” Stripe each side, 1 2/3” stripe Grade Reflective rear top and bottom, 1” stripe around Tape all emergency exits NO SUBSTITUTION ______
<<38>> Page 39
MINIMUM REQUIREMENTS Integral Unit 72 passenger transit style unit - Units #1, #2, #3
81. Service Access Panels for access to engine, wipers, radiator, electrical compartments ______
82. Inspection Plate Allow for inspection and replace- ment of sending unit on fuel tank and fuel pump, if in tank ______
83. Fuel Door Must have locking fuel tank access marked DIESEL FUEL only #LL25 key DEF Door #LL25 key ______
84. Noise Reduction Full length noise package ______
85. Motor Hood Low Profile desired ______
86. Rubber Fenders Front and Rear rubber fender ______
87. Cruise Control Electronic ______
88. Radio/Speakers AM/FM, CD, Internal PA with 8 speakers ______
89. Vandal Locks Entrance door vandal lock Rear emergency door vandal lock Driver's window must positive lock, must be keyed alike #LL25 key ______
90. Line Sheet Line Setting must accompany each chassis ______
91. Service Manuals Shall be provided, one manual for body, one manual for chassis, one manual for engine ______
92. Steering Wheel Tilt Steering Wheel required ______Telescoping
<<39>> Page 40
MINIMUM REQUIREMENTS Integral Unit 72 passenger transit style unit - Units #1, #2, #3
93. Transpec Two required, one forward Emergency and one afterward Triple Valve ______Hatches
94. Shutter Package Air Operated ______
95. Emergency Exit Four each side, tinted ______Windows
96. Air Crossing Guard Mounted on front of bus with bypass switch AIR OPERATED ______
97. Overhead Emergency Compartment in front bulkhead ______
98. Option for a white roof. ______
<<40>> Page 41
GENERAL SPECIFICATIONS
A. 28E Agreements Letters of intent to purchase equipment in excess of $50,000, as required under Iowa Code, has been sent to neighboring political sub-divisions. In the event that any political sub-division desires to cooperatively purchase under these specifications, vendor pricing must be firm for such purchases.
B. Addenda In the event that any units will be purchased under 28E Agreements, a verbal addenda will be available on The addenda will provide the number of additional units and trade-ins, if any. Call (563) 263-7288 to receive the verbal addenda.
C. Times and Dates:
January 14th, 2014 Release of specifications
February 3rd, 2014 at 10:00 am.--verbal addenda available
February 3rd, 2014 at 2:00 pm. -- close of bids
February 3rd, 2014 at 2:15 pm. -- Opening of bids
February 11th, 2014 at 7:00 pm. -- Board of Education meeting - Anticipate award of contract
February 15st, 2014 Anticipate issuing purchase order
ALL MEETINGS ARE OPEN TO THE PUBLIC
E. Payments: The above units are planned purchases for fiscal year 2014- 2015, beginning July 1, 2014. School District must receive an invoice dated before June 28, 2014. Board Meetings are typically the second Monday of the month, the invoice must be in by Tuesday the week before for the check to be ready the second Tuesday of the month.
No payments will be made unless MSO's are in hand by the District.
<<41>> Page 42
F. Availability date: Amount of time necessary, after receipt of purchase order to deliver completed unit to the District: (Put on bid form)
G. Company policy and location for major and minor warranty work.
Insert here or attach letter explaining location and how warranty work is handled.
<<42>> Page 43
Bus body, chassis, and/or integral unit specifications were sent to the following companies on December 10th, 2013
School Bus Sales, Co. 4537 Texas Street P. O. Box 817 Waterloo, IA 50704
Thomas Bus Sales of Iowa, Inc. 5636 NE 14 Street Des Moines, IA 50316
Hoglund Bus Company 823 South 19th Avenue Marshalltown, IA 50158
National Bus Sales Inc 8649 S. Regency Drive Tulsa Ok. 74131
<<43>> Page 44
December 10th, 2013 MUSCATINE JOURNAL 301 East Third Muscatine, Iowa 52761
RE: Official Publication Request for sealed Bid – School Buses
Please publish the attached Request for sealed Bid for School Buses on, 12/16/13 and 12/23/13
Please attach, with your invoice, one proof of publication for each insertion.
Thank you,
Wes Fowler Human Resources Director Muscatine Community Schools
<<44>> Page 45
ADDRESS FOR 28E LETTERS: ATTN: TRANSPORTATION SUPERVISOR
BETTENDORF COMMUNITY SCHOOL DISTRICT 3311 CENTRAL AVE. BETTENDORF, IA 52722
COLUMBUS COMMUNITY SCHOOL DISTRICT 1004 COLTON STREET COLUMBUS JCT., IA 52738
LOUISA-MUSCATINE COMM. SCHOOL DISTRICT R. R. 2 LETTS, IA 52754
WILTON COMMUNITY SCHOOL DISTRICT 304 CEDAR WILTON, IA 52778
WEST LIBERTY COMMUNITY SCHOOL DISTRICT 823 NORTH ELM STREET WEST LIBERTY, IA 52776
CLINTON COMMUNITY SCHOOL DISTRICT 600 SOUTH 4TH STREET CLINTON, IA 52732
DURANT COMMUNITY SCHOOL DISTRICT 408 7TH STREET DURANT, IA 52747
<<45>> Page 46
NORTH SCOTT COMMUNITY SCHOOL DISTRICT 251 E IOWA ST ELDRIDGE IA 52748
DAVENPORT COMMUNITY SCHOOL DISTRICT 1001 HARRISON ST DAVENPORT IA 52803
PLEASANT VALLEY COMM SCHOOL DISTRICT BELMONT ROAD PLEASANT VALLEY IA 52767
<<46>> Page 47
ACTIVITY VEHICLE SPECIFICATIONS
Date: January 13, 2014 TO: New Vehicle Dealer
SUBJECT: Specifications for Student Activity Trip Van
GENERAL INFORMATION
The Board of Education will be accepting firm price quotations for the purchase of one (1) ½ ton passenger van at the earliest possible time. We will be trading one (1) van in with this purchase.
Quotations must be mailed to reach, or hand-delivered, to Wes Fowler, Human Resources Director, 2900 Mulberry Avenue, Muscatine Iowa, on or before. February 3rd, 1:30 pm. The sealed envelope shall be marked "Activity Van."
Prices quoted shall not include sales or use tax or Federal Excise Tax. An excise tax-exemption certificate shall be signed by the School District.
Any deviations from the specifications shall be explained on an attached letter.
The Board of Education reserves the right to reject any or all Quotes.
To schedule an appointment to see the vans, or any questions about the vans, contact Pete Horchem, Mechanic, and (563) 263-7288.
<<47>> Page 48
MINIMUM REQUIREMENTS (all specifications are "or equal")
Your Quote
1 This vehicle must meet the minimum specifications for construction of ___ YES ___ NO school transportation equipment TR-B-3R (revised 1988) and in addition shall meet all applicable Federal Motor Vehicle Safety Standards in effect at date of vehicle manufacture. The appropriate portions of regulation TR-B-3R as applied to family type or multi-purpose passenger vehicles is available for review. This vehicle will not be used to transport students to and from school therefore the special equipment section does NOT apply except for (e) first aid kit, (f) fire extinguisher, which will be provided by the district.
2 2014 or newer Model year, 1/2 ton series, 8 passenger window van, 125" ___ YES ___ NO or longer wheel basis chassis, 2 wheel drive
3 Gross vehicle weight: 7,000 lbs. GVW package, 11500# GCWR ___ YES ___ NO
4 Engine: 5.4 liter V-8 ___ YES ___ NO
5 Transmission: 4 speed automatic-with overdrive ___ YES ___ NO
6 Power steering: required ___ YES ___ NO
7 Power brakes: required ___ YES ___ NO
8 Tire size and style: Black wall, tire size appropriate for 6000 GVW ___ YES ___ NO rating – Radial
9 Spare tire, spare rim, and tools: required ___ YES ___ NO
10 Preferred Equipment Package equal to Ford's XLT 705A consisting of: • 8 passenger seating - dual front captain's chairs and two 3 passenger ___ YES ___ NO bench seats • High capacity air conditioning - front and rear ___ YES ___ NO • Deluxe insulation package ___ YES ___ NO • Power door locks and power windows ___ YES ___ NO • Speed control and tilt steering ___ YES ___ NO ___ YES ___ NO • Swing out right side cargo door - not sliding ___ YES ___ NO • Light and convenience group
___ YES ___ NO • Electronic AM/FM stereo with CD, digital clock, six speakers
<<48>> Page 49
• Handling package consisting of front stabilizer bar and heavy-duty shock absorbers ___ YES ___ NO • Trailer towing package - Class II – consisting of super engine cooling, auxiliary transmission cooler, trailer wiring harness, and electric brake controller ___ YES ___ NO
11 Tinted Glass – Front Doors and windshield ___ YES ___ NO Privacy Glass (Deep Tinted) – All other windows
12 Under-coated: rust proofing, "Simonized" or equal ___ YES ___ NO
13 Color: exterior-colonial white ___ YES ___ NO Interior-brown preferred ___ YES ___ NO
14 Seat belts for all seats: required ___ YES ___ NO
15 Mirrors: electric, both sides, telescopic towing mirrors ___ YES ___ NO
16 Glass: operable in driver and passenger windows, and first window ___ YES ___ NO behind driver
17 Rear bumper: Standard for vehicle ___ YES ___ NO
18 Trailer hitch: REESE Style, frame mount, no inserts ___ YES ___ NO
19 Fuel tank(s): 35 gallons ___ YES ___ NO
20 Daytime Running Lights ___ YES ___ NO
21 Rear heater & Air conditioner: required ___ YES ___ NO
Net price to School District, F.O.B., Muscatine with NO TRADE-IN Van 1 $______
<<49>> Page 50
Trade-in:
Trade # 1 - 1992 Ford Econoline, 8 passenger. The current mileage 155,105 miles. This van is still in service; we expect the mileage to be approximately 158,000 at the time of the trade.
Trade-in Allowance $______
Net Price to School District, F.O.B., Muscatine WITH TRADE-IN VAN 1 $______
Estimated length of time after receipt of order to deliver vehicle: ______
Attach information on the warranty of the vehicle: __YES __NO
VOLUNTARY ALTERNATES:
Dealers may provide information and pricing on voluntary alternates, which in the dealer's opinion will make the activity van/vehicle more useful for its intended purpose. All voluntary alternates will be considered but the acceptability of such alternates will remain with the district.
<<50>> Page 51
DATES AND TIMES:
February 3rd, 1:30 pm - Closing of firm price quotations February 3rd, 2:35 PM - Opening of quotations February 14th 2014 - Anticipate issuing purchase order
COMPLETE SIGNATURE AND ADDRESS OF SELLING DEALER:
Name: ______
Firm: ______
Address: ______
City: ______
Telephone Number: ______
Please call Pete Horchem, (563) 263-7288, 8 a.m. - 4 p.m., to schedule an appraisal of the van. The vans are equipped very similar to the above specifications. The vehicles are stored inside at the Transportation Facility, 2714 N Isett, but are scheduled for road trips. It is anticipated that additional trip dates will be scheduled prior to the closing of quotations.
Respectfully requested,
Wes Fowler Human Resources Director
<<51>> Page 52
REQUEST FOR SEALED QUOTES
Sealed quotes will be accepted until February 3rd, 1:30 pm for supplying one (1) activity van to the Muscatine Community School District, 2900 Mulberry Avenue, Muscatine, Iowa 52761.
All prices shall be F.O.B., Muscatine, Iowa. Quotes shall not include sales or use tax.
Detailed specifications and quote forms are available from the office of the Director of Technology.
Respectfully requested,
Wes Fowler Human Resources Director
<<52>> Page 53
December 30th, 2013
MUSCATINE JOURNAL 301 East Third Muscatine, Iowa 52761
RE: Official Publication Request for Sealed Quotes
Please publish the attached Request for Sealed Quotes for one ACTIVITY VAN on 1/16/13 and 1/23/13.
Please attach with your invoice, one proof of publication.
Thank you.
Wes Fowler Human Resources Director
<<53>> Page 54
Request for Quotations were sent to:
Kreiger Motor Co 501 West Bypass Muscatine, Iowa 52761
River City Ford Trucks, 3921 West River Drive Davenport, Iowa 52802
Lindquist Ford, Inc 3950 Middle Road Bettendorf, Iowa 52772
Mincer Ford Highway 92 West Columbus Junction, IA 52738
<<54>> FY14 EARLY RETIREES Page 55
ERIP07b BA Step 3 $60,966 First Last Building M D Y AGE YEARS of Seniority IPERS FY-14 3.00% CAPPED @ 33 years 20%/year 5% or 7/1/14 Service Date Estimate Wages year and 2*BA3 for 5 yrs 20 pymts REYNALDO SOTELO CMS CUSTODIAN 7 6 1951 62 CUSTODIANS 21.5 5/20/93 83.5 $36,081 21.5 $23,272 $4,654 $1,164 BARBARA REESINK MAD MEDIA AIDE 3 20 1952 62 EDUCATIONAL 24 11/19/90 86 $20,883 24 $15,036 $3,007 $752 KATHLEEN EDEN FRK SPEC EDUC - LD 11 30 1941 72 TEACHERS 35 9/1/79 107 $60,966 33 $60,356 $12,071 $3,018 JANICE FEAR WASH GRADE 4 9 11 1950 63 TEACHERS 23 8/14/91 86 $61,880 23 $42,697 $8,539 $2,135 LUANN GARRETT JEFF GRADE 4 10 5 1953 60 TEACHERS 27 8/27/87 87 $57,918 27 $46,914 $9,383 $2,346 *JANELLE GRAMMENS MHS MEDIA SPECIALIST 9 29 1951 62 TEACHERS 16 8/11/05 78 $54,717 16 $26,264 $5,253 $1,313 CONNIE MAW WASH GRADE 2 6 29 1951 63 TEACHERS 15 5/10/99 78 $48,163 15 $21,673 $4,335 $1,084 JENNY PAETZ FRK GRADE 5 8 10 1957 56 TEACHERS 28 11/3/86 84 $57,918 28 $48,651 $9,730 $2,433 LYNNDA SANBORN MCK GUIDANCE 4 25 1953 61 TEACHERS 26 6/22/88 87 $56,394 26 $43,987 $8,797 $2,199 DENNIS SCHUUR WMS BUSINESS EDUCATION 4 4 1958 56 TEACHERS 29 4/10/85 85 $54,869 29 $47,736 $9,547 $2,387 BONNIE SCHMELZER MAD KINDERGARTEN 4 10 1958 56 TEACHERS 33 8/27/81 89 $55,174 33 $54,622 $10,924 $2,731 JOANNE SHAFFER COL GRADE 2 6 28 1959 55 TEACHERS 33 5/27/82 88 $56,698 33 $56,131 $11,226 $2,807 JOANNA SYMMONDS MUL GRADE 2 7 19 1948 65 TEACHERS 21 8/18/93 86 $54,565 21 $34,376 $6,875 $1,719 NANCY VELASQUEZ MAD GRADE 4 11 4 1953 60 TEACHERS 27 8/27/87 87 $54,869 27 $44,444 $8,889 $2,222 BETTY WOOD CMS SPEC EDUC - S&P 2 22 1950 64 TEACHERS 23 7/25/91 87 $60,356 23 $41,646 $8,329 $2,082 $791,451 $607,806 $121,561 $30,390
<<55>> Page 56
BOARD GOAL:
IMPROVE GRADUATION RATE AND POST-SECONDARY SUCCESS
<<56>> Page 57 January 13, 2014 EMPLOYMENT RECOMMENDATIONS
CERTIFIED RESIGNATIONS Rachel Breitbach – West Middle School Math
SCHEDULE C RESIGNATIONS None
NEW HIRES – CERTIFIED STAFF Angela Banko WMS Lifeskills $44,892 (BA/11) Replaces Kevin Freeman, resignation ($45,847)
NEW HIRES – SCHEDULE C POSITIONS None
OTHER
2 New Special Education teachers (paid for out of Special Education Categorical Funding) for the Focus Program (formerly KeBecca).
<<57>> Page 58
Rachel Breitbach 4618 N. Harrison St. Davenport, IA 52806
12/20/13
To Whom It May Concern:
I regret to inform you that I would like to tender my resignation as a math teacher at West Middle School. I would appreciate this resignation to become effective as soon as a suitable replacement is found. (I understand that may happen immediately or it may not happen for several weeks/months.) I just want to make sure that my students are in good hands and will continue to receive a quality education in my absence.
I made this decision because of several reasons. The most important reason being that I am pregnant. I would like the opportunity to enjoy my pregnancy without any interference from a job and once my baby is born, I’d like to stay at home to raise my child. I am thankful for the chance to work at Muscatine Schools and for the lessons I have learned from my students, coworkers, parents, and administration during my time here.
I am sorry if this causes any inconveniences. If there is anything I can do in aiding a smooth transition, please let me know.
Thank you,
Rachel Breitbach
<<58>> Page 59
All overnight and/or out-of-state fiald trips must be submitted to the Board Office for approval at least three weeks prior to departure.
MAJOR FIELD TRIP REQUEST FORM
Major Field Trio: A major field trip is deiined as more than one day of school being missed. Personal cost beyond any group fundraising should be kept to a minimum. An exception is band, choir, and the foreign language trips in which the maximum net personal cost per student may be higher. .
EVENT NAME: 20 I Lf " Le.AD CoYl-f-eve (I ce, "
1. Group: /V1 HS Stuc:/eVl+ COuYl Ci I
2. Sponsor: e Ie Y\ C\. bolo 0. ~
3. Destinations: Lo M 60. Y d I .r L 4. FriOo.. j Feb. 14- - Sunc:/().. 'jl r--e.b I G Date(s) of Proposed Trip
(check day(s) of week if, the Trip) ~ o 0 0 0 ~ m S M T W THF S
5. What is the actual time students will be involved in program-related events? (This includes time spent performing, listening to other groups, and participating in program-related activities.)
S+Uoenn Wi 1/ spend- +ime in wY9e; Group SeSSiOYlS, SVY\o..l 1 CjyoU~ SCSSiOY1S lAl'\o. bre.o..k:. our Ie.Ssans-fe( 0.. +-0+0..1 of 11Th. s ove-r wee..t eY'd..
6. Purpose of Trip: Of what educational value is the proposed trip? Please include opportunities on this trip that are not available in other less expensive settings as well as opportunities that the location of the proposed trip provides.
S-t-u6e.n+-s will hove o..n oppod'\.JYl ITy +0 ex..Gh.o.l'1~lC, I det>..s, o.l'LeA. ex.pevlences WITh over 2000 o+her S.+lJdO'n:s rrOyVl o.rounol +hc un Ited .s+o.+-es. I+ p rov;de~ k,t1owlecl'je. on l ea..t1ership ream bvdd iY\(,j tJ.. qrowi-I-. 01'1 a. f>eV' bon",l Ie ve /.
<<59>> - 32- Page 60
7. If the organization proposing the trip has been involved in a major field trip during the past four years, please indicate when and where the group last traveled, the total cost per pupil, and the estimated personal cost for each participant.
S+ud<:n +- COl) VI c i I ~&\ S Ol +-f-evule d +/.-t e. II LEAD C c) i>l.fe revll: e -Fo Y' OS {o.,. CJ Cl s :r Vt ewe. l,ee.v\ o..Y\ tAd.vfS()Y . -.') iYlreQ,Oli- 2012 school yr .. Cos+iAo..s been pye ++y SI mil.tA V .
8. Number Attending: Students ~ . Staff m Other Adults G
9. Estimated cost PER STUDENT Expense Item I Cost Transportation: Method: Sc.hoof VtAYlS 8 (0.,,,,, '(: Lodging ' We.S+i Y1 Lom btl. V d yOyK+olJ,m C", rrte ". \.11 f'6Lf-l !l1D4)( 2- j> \ us +cut Meals Z. dinne.r-s (i) 1t2Lf Piece-ThY *2+ IXop1e.,est . \ ~ l ooa lWlS (). other Required Costs: Co n-Fe ye. e:] ce l
10. What fundraisino activities will be conducted to support the orooosed trip? S+udeV1+ CouVlcil ~und-V'C\lse s W\+h S ChoOl c1ctnc.es.~ VIa me co w/i fl8
11 . What provisions will be made for students in need of assistance? S+UOe..V1+ CouV'c,\1 v-,) \ \ \ ~(ckUr o+h.er (.05.+S .
12. What parent group(s), if any,' is '( are) expected to support this application incl uding the proposed fund raising activities?
<<60>> -33- Page 61
13. Evaluation plans: (educational and personal) 4duISDY wd l Send Ycv(e..W of (on-feyc:nce'
14. Who will submit evaluation report? C {en a bo b OJ.-I
...... -.
Proposal submitted by:· fA- 0 Date: ( '2- [ ( (p ( ( 3 e len b h 4Aj I
P"ocip'I'''rnl''~~nt """,\,h 1Yl ~ "'teo I J-" IG=n
...... •...... •••.••...... •......
DIRt=CTOR OF CURRICULUM/SUPERINTENDENT
Endorsement of Major Field Trip: o Approved o Denied
Plan Approved Under the FollOwing Conditions:
Final Plans Due to Principal: ______
Final Plans Approved by: ______Date: -----
<<61>> ,., .. Page 62
DISCUSSION AND INFORMATION
<<62>> Page 63
BOARD GOAL:
COMMUNICATION
<<63>> Muscatine Community School DistrictPage 64
202.03 VICE-PRESIDENT OF THE BOARD
The Vice-President shall serve in the absence of the President and shall perform such other duties as may be delegated by the President or Board of Directors. If the President were to vacate the office during the President’s term, the Vice-President would assume the position of the President until the annual board re-organization. At the time of the Vice-President’s assumption of the Presidency, all vacant board offices will be filled through board selection at the next scheduled meeting.
If both the President and Vice-President are absent, the next most senior Board member shall serve as temporary chairperson.
Approved: 11/13/89 Reviewed: 12/08/08 Revised: 8/09/99__
<<64>> Page 65
School Improvement Advisory Committee December 19, 2013 Minutes
The meeting was called to order at 4:30 p.m. The first agenda item was an overview of the roles and responsibility of this committee provided by Shane Williams.
Nominations for a co-chair and secretary were taken. Co-Chair is Shawn Larson-Walgren and Secretary is Stephanie Romagnoli.
The minutes from the previous meeting were approved as presented.
Dr. Riibe provided an overview of the school district data. He explained this information is used to see how the district is doing and the information is used to plan for the future and set district goals. He also briefly discussed the financial stability of the district. Currently, MCSD is in a financially stable position, but there are some areas to be concerned about. There were some general questions about this. This discussion was provided for informational purposes only.
Shane Williams reviewed the progress being made with the TLC grant program. He explained the work being done by the committees to write the grant and there was some discussion about what the various goals outlined in this process mean.
As the final item for business, the large committee broke into two groups to discuss some of the items from the district data presentation. The groups were asked to discuss where the district should be in 1- 3-5 years, what input the SAIC would like to provide to the school board, and in what role the SIAC should play. After several minutes of conversation, the two groups reconvened. There was some general consensus that the committee would like to see some district focus on some of the transitional times in children’s lives such as the pre-school years, third grade, and the transition from middle school to high school. In general, the committee would like to have the opportunity to provide the school board with perspective from the various points of view as members of the community.
With no further business to discuss, Vicki Beckey made a motion to adjourn. The motion carried and the meeting adjourned at 6:09 p.m.
Respectfully submitted,
Stephanie Romagnoli
<<65>> Page 66
Input to the School Board regarding goals:
1. More focus on students reaching academic success at benchmark years a. Preschool b. 3rd grade literacy c. 9th grade transition
2. Alignment of resources a. Ensure resource allocation to support student learning and early childhood readiness (includes community resources)
3. Ensure students graduate ready for post-secondary, including better knowledge of what options are available after high school a. Post-secondary planning needs to start early with a plan and counseling
4. Increase the level of rigor at the middle school level (more rigorous courses)
5. Focus on reading, writing, and math until third grade
6. Build connections between students and the community
<<66>> Page 67
BOARD GOAL:
FINANCIAL SOLVENCY
<<67>> Page 68
Muscatine CSD Financial Highlights for the month of December 2013
Comparisons: Monthly YTD Monthly YTD Reference Page Dec-13 Dec-12 Treasurer Balance by Fund: General $ 7,596,022.84 $ 7,563,139.66 70 Management $ 1,152,896.60 $ 1,644,870.51 70 Sales Tax $ 4,271,901.58 $ 7,159,273.03 71 Debt Service $ - $ - 71 PPEL $ 798,392.81 $ 1,389,927.13 71 Nutrition $ 276,335.05 $ 550,178.42 76 Activity/Trust/Agency $ 723,688.75 $ 824,592.31 79
Total of All Funds $ 14,819,237.63 $ 19,131,981.06
Maximum Budget Calculation: Estimated Fiscal Year '14 Actual Fiscal Year '13 Maximum Budget $ 56,065,943.88 $ 54,659,527.00 82 Estimated Expenditures $ 52,397,174.01 $ 51,395,946.16 82 Estimated Unspent Budget Authority $ 3,668,769.87 $ 3,263,580.84 82
Expenditures to Budget $ 4,289,939.24 $ 20,295,950.17 $ 4,283,875.64 $ 19,662,618.91 85 7.65% 38.73% 7.84% 38.26% Revenues to Budgeted Revenues $ 3,852,628.54 $ 23,220,111.84 $ 3,665,303.49 $ 22,177,206.77 86 7.16% 43.35% 7.22% 43.47% Revenues to Expenditures $ (437,310.70) $ 2,924,161.67 $ (618,572.15) $ 2,514,587.86 87 (Cash Flow)
Solvency 1.97 0.33 2.06 0.34 (Treasurer balance divided by Revenues for month)
<<68>> MUSCATINE COMMUNITY SCHOOL DISTRICT Page 69 FINANCIAL STATEMENTS FOR THE MONTH BEGINNING DECEMBER 1, 2013 AND ENDING DECEMBER 31, 2013
Beginning Month Ending GENERAL FUND Year-To-Date To-Date Year-To-Date
REVENUE: Operating Fund $19,720,195.37 $3,976,469.86 $23,696,665.23 Less Contra Revenues $182,728.40 $84,500.75 $267,229.15 Less Contra Expenses $169,983.67 $39,340.57 $209,324.24
Total Net Operating Revenue $19,367,483.30 $3,852,628.54 $23,220,111.84
Management Fund $259,284.33 $11,718.36 $271,002.69 Less Contra Revenues $0.00 $155.38 $155.38
Total Net Management Revenue $259,284.33 $11,562.98 $270,847.31
Total General Fund Revenue $19,626,767.63 $3,864,191.52 $23,490,959.15
EXPENDITURES: Operating Fund $16,358,723.00 $4,413,780.56 $20,772,503.56 Less Contra Revenues $182,728.40 $84,500.75 $267,229.15 Less Contra Expenses $169,983.67 $39,340.57 $209,324.24
Total Net Operating Expenses $16,006,010.93 $4,289,939.24 $20,295,950.17
Management Fund $1,010,596.56 $4,582.62 $1,015,179.18 Less Contra Revenues $0.00 $155.38 $155.38
Total Net Management Expenses $1,010,596.56 $4,427.24 $1,015,023.80
Total General Fund Expenses $17,016,607.49 $4,294,366.48 $21,310,973.97
<<69>> Page 70 Ending Month Ending SCHOOLHOUSE FUND Year-To-Date To-Date Year-To-Date
REVENUE: Capital Projects $1,191,832.34 $323,420.03 $1,515,252.37 Debt Service $0.00 $0.00 $0.00 PPEL $760,012.80 $25,990.56 $786,003.36
Total Revenue $1,951,845.14 $349,410.59 $2,301,255.73 Less Contra Revenues $10,162.50 $0.00 $10,162.50 Less Contra Expenses $0.00 $0.00 $0.00
Total Net Revenue $1,941,682.64 $349,410.59 $2,291,093.23
EXPENDITURES: Capital Projects $2,456,550.94 $129,978.73 $2,586,529.67 Debt Service $0.00 $0.00 $0.00 PPEL $674,335.85 $79,670.88 $754,006.73
Total Expenses $3,130,886.79 $209,649.61 $3,340,536.40 Less Contra Revenues $10,162.50 $0.00 $10,162.50 Less Contra Expenses $0.00 $0.00 $0.00
Total Net Expenses $3,120,724.29 $209,649.61 $3,330,373.90
Operating Fund Operating Fund Management Management Month-To-Date Year-To-Date Month-To-Date Year-To-Date
Balance on Hand BOP $8,033,333.54 $4,671,861.17 $1,145,760.86 $1,897,073.09 Receipts During Period $3,852,628.54 $23,220,111.84 $11,562.98 $271,002.69 Total Available $11,885,962.08 $27,891,973.01 $1,157,323.84 $2,168,075.78 Paid Out During Period $4,289,939.24 $20,295,950.17 $4,427.24 $1,015,179.18 Balance on Hand EOP $7,596,022.84 $7,596,022.84 $1,152,896.60 $1,152,896.60
<<70>> General Fund General Fund Capital Projects Debt Service Page 71 Month-To-Date Year-To-Date Month-To-Date Month-To-Date
Balance on Hand BOP $9,179,094.40 $6,568,934.26 $4,078,460.28 $0.00 Receipts During Period $3,864,191.52 $23,491,114.53 $323,420.03 $0.00 Total Available $13,043,285.92 $30,060,048.79 $4,401,880.31 $0.00 Paid Out During Period $4,294,366.48 $21,311,129.35 $129,978.73 $0.00 Balance on Hand EOP $8,748,919.44 $8,748,919.44 $4,271,901.58 $0.00
PPEL Schoolhouse Schoolhouse Month-To-Date Month-To-Date Year-To-Date
Balance on Hand BOP $852,073.13 $4,930,533.41 $6,109,575.06 Receipts During Period $25,990.56 $349,410.59 $2,291,093.23 Total Available $878,063.69 $5,279,944.00 $8,400,668.29 Paid Out During Period $79,670.88 $209,649.61 $3,330,373.90 Balance on Hand EOP $798,392.81 $5,070,294.39 $5,070,294.39
SECRETARY'S-TREASURER'S RECONCILIATION
Balance All Funds-First of Month $12,678,509.32 Receipts-All Funds $25,782,207.76 Total Available-All Funds $38,460,717.08 Withdrawn-All Funds $24,641,503.25 Balance-All Funds-End of Month $13,819,213.83 Plus Warrants Outstanding $595,697.23 Less Deposits in Transit $0.00 Less Bank Error - Checking $0.00 Treasurer's Balance $14,414,911.06
Date______Secretary
Date______Treasurer
<<71>> TREASURER'S BALANCE OF CASH ACCOUNTS DECEMBER 2013 Page 72 GENERAL FUND
FIRST NATIONAL BANK General Fund Account #612-484-6 Cash in Bank December 1, 2013 $655,855.79 Interest NOW Account MTD $36.69 Received From District Secretary $480,191.15 Received From 703-648-6 $3,750,000.00 Total Available $4,886,083.63 Withdrawn $4,446,961.09 Cash in Bank December 31, 2013 $439,122.54
FIRST NATIONAL BANK General Fund Money Market #703-648-6 Cash in Bank December 1, 2013 $9,087,333.67 Interest NOW Account MTD $1,615.12 Received From District Secretary $3,506,317.68 Received From 512-783-2 $0.00 Total Available $12,595,266.47 Transfered to 612-484-6 & 512-783-2 $3,750,000.00 Purchased Certificates of Deposit $0.00 Cash in Bank December 31, 2013 $8,845,266.47
FIRST NATIONAL BANK
Payroll Account #171-375-9 Payroll Ending Balance December 31, 2013 $32,347.07
Payroll Account #705-689-9 Payroll Ending Balance December 31, 2013 $2,395.39
PETTY CASH $25.00
CENTRAL STATE BANK CD# $0.00
TOTAL GENERAL FUND $9,319,156.47
<<72>> TREASURER'S BALANCE OF CASH ACCOUNTS DECEMBER 2013 Page 73 SCHOOLHOUSE FUND
CENTRAL STATE BANK
Schoolhouse Fund Account #52-1 Cash in Bank December 1, 2013 $191,678.89 Interest NOW Account MTD $18.24 Received From 8037947 $200,000.00 Received From District Secretary $0.00 Received from 6-C0427-63-1 $0.00 Total Available $391,697.13 Withdrawn $180,743.04 Cash in Bank December 31, 2013 $210,954.09
CENTRAL STATE BANK
Schoolhouse Fund Account #8037947 Cash in Bank December 1, 2013 $4,742,236.35 Interest NOW Account MTD $845.09 Received From District Secretary $348,547.26 Total Available $5,091,628.70 Transfered to 52-1 $200,000.00 Cash in Bank December 31, 2013 $4,891,628.70
ISJIT - BANKERS TRUST
Schoolhouse Fund Account #0785135781 Cash in Bank December 1, 2013 $0.00 Interest NOW Account MTD $0.00 Total Available $0.00 Transfered to 52-1 $0.00 Cash in Bank December 31, 2013 $0.00
INTERFUND PAYABLE - General Fund $0.00
TOTAL SCHOOLHOUSE FUND $5,102,582.79
<<73>> GENERAL FUND December 1, 2013 $9,743,214.46 Page 74 Interest NOW Accounts MTD $1,651.81 Received From District Secretary $3,986,508.83 Received From 512-783-2 $0.00 Received From 703-648-6 $3,750,000.00 Total Available $17,481,375.10 Withdrawn $4,446,961.09 Transfered to 612-484-6 & 512-783-2 $3,750,000.00 Purchased CD's $0.00 Cash in Bank December 31, 2013 $9,284,414.01 Plus Certificates of Deposit & Interfund Receivable $0.00 Payroll Ending Balance December 31, 2013 $34,742.46 General Fund Cash & Investments December 31, 2013 $9,319,156.47
SCHOOLHOUSE FUND December 1, 2013 $4,933,915.24 Interest NOW Accounts MTD $863.33 Received From District Secretary $348,547.26 Received From 8037947 $200,000.00 Received from 6-C0427-63-1 $0.00 Total Available $5,483,325.83 Withdrawn $180,743.04 Transfered to 52-1 $200,000.00 Cash in Bank December 31, 2013 $5,102,582.79 INTERFUND PAYABLE - General Fund $0.00 Schoolhouse Fund Cash & Receivables December 31, 2013 $5,102,582.79
<<74>> RECONCILIATION OF SECRETARY & TREASURER Page 75 General Schoolhouse Secretary's Balance December 31, 2013 $8,748,919.44 $5,070,294.39 Plus Warrants Outstanding $563,408.83 $32,288.40 Less Deposits in Transit $0.00 $0.00 Less July Warrant Cleared June $0.00 $0.00 Plus Accrued Salaries/Fringes Payable $6,828.20 $0.00 Less Property Taxes Receivable $0.00 $0.00 Less Accounts Receivable $0.00 $0.00 Plus Accounts Payable $0.00 $0.00 Plus Construction Retainage Payable $0.00 $0.00 Plus Federal Intergovernmental Payable $0.00 $0.00 Plus Deferred Revenue $0.00 $0.00 Less Prepaid Expenses $0.00 $0.00 Less Interest Receivable $0.00 $0.00 Less Consumable Inventory $0.00 $0.00 Less Bank Error - MM $0.00 $0.00 Less Bank Error - Checking $0.00 $0.00 Treasurer's Balance December 31, 2013 $9,319,156.47 $5,102,582.79
Secretary's Balance December 31, 2013 $13,819,213.83 Plus Warrants Outstanding $595,697.23 Less Deposits in Transit $0.00 Less July Warrant Cleared June $0.00 Plus Accrued Salaries/Fringes Payable $6,828.20 Less Property Taxes Receivable $0.00 Less Accounts Receivable $0.00 Plus Accounts Payable $0.00 Plus Construction Retainage Payable $0.00 Plus Federal Intergovernmental Payable $0.00 Plus Deferred Revenue $0.00 Less Prepaid Expenses $0.00 Less Interest Receivable $0.00 Less Consumable Inventory $0.00 Less Bank Error - MM $0.00 Less Bank Error - Checking $0.00 Treasurer's Balance December 31, 2013 $14,421,739.26
<<75>> Page 76
MUSCATINE COMMUNITY SCHOOL DISTRICT NUTRITION FUND FINANCIALS DECEMBER 2013
Beginning Month Ending Year-To-Date To-Date Year-To-Date
Revenue: Federal Reimbursements $525,956.75 $175,031.27 $700,988.02 Federal Fruit & Vegetables $18,823.37 $7,521.28 $26,344.65 Federal Summer Lunch $39,438.52 $39,438.52 Federal Reimbursements-ARRA $0.00 $0.00 Commodities Received $0.00 $0.00 State Reimbursements $9,882.83 $3,523.15 $13,405.98 School Lunch Fees $219,563.89 $43,873.98 $263,437.87 School Lunch Ala Carte $92,686.80 $16,747.00 $109,433.80 School Breakfast Fees $19,626.80 $3,983.75 $23,610.55 School Breakfast Ala Carte $7,118.10 $1,484.15 $8,602.25 Catering $20,030.08 $9,659.63 $29,689.71 Interest $45.84 $7.55 $53.39 Rebates $0.00 $0.00 Other Receipts $326.20 $326.20
Total Revenue $953,499.18 $261,831.76 $1,215,330.94
Expenditures: Labor Costs $508,553.30 $125,101.84 $633,655.14 Purchased Services $5,376.13 $121.69 $5,497.82 Repairs/Rentals $405.00 $114.00 $519.00 Travel/Registrations $412.60 $816.88 $1,229.48 Food Supplies $408,278.03 $137,544.56 $545,822.59 Commodities Used $0.00 $0.00 Other Supplies $52,896.34 $15,215.69 $68,112.03 New Equipment $105,925.00 $105,925.00 Depreciation $0.00 $0.00 Other Expenses $1,506.61 $1,262.49 $2,769.10
Total Expenses $1,083,353.01 $280,177.15 $1,363,530.16
Grand Total ($129,853.83) ($18,345.39) ($148,199.22) Previous Year Balance $424,534.27 $424,534.27 Plus Loan Payable $0.00 $0.00
Book Balance $294,680.44 ($18,345.39) $276,335.05
Checking Balance $190,919.80 Money Market Balance $3,603.71 Payroll Checking #1713759 $857.65 Petty Cash $1,395.00 Plus Governmental Receivables $0.00 Commodities Inventory $60,529.72 Fixed Assets: Equipment/Machinery/Furniture $551,903.45 Accumulated Depreciation $439,884.77 Net Fixed Assets $112,018.68
Bank Balance $369,324.56
Plus Accounts Receivable $702.85 Less Meal Prepayments $69,502.58 Plus Deposits in Transit $125.00 Less Accounts Payable $0.00 Less Accrued Salaries/Fringes Payable $857.65 Less Warrants Outstanding $23,457.13
Reconciled Bank Balance $276,335.05
<<76>> Page 77 MUSCATINE COMMUNITY SCHOOL DISTRICT COMBINED INCOME STATEMENT AND BALANCE SHEET ACTIVITY FUND, TRUST FUND AND AGENCY FUND DECEMBER 2013 ACTIVITY FUNDS
HIGH SCHOOL Balance Receipts Expenses Balance ACTIVITY FUND ACCOUNTS Nov. 30th Dec. 31st Activity Tickets-Goodwin $4,523.00 $4,523.00 Admin Fund-McGrory $1,623.23 $154.64 $1,777.87 East Campus(Garfield) $1,650.05 $1,650.05 Petty Cash-Schmelzer $1,600.00 $1,600.00 Student Services-Goodwin $18,080.57 $357.13 $1,730.69 $16,707.01 Total General Accounts $27,476.85 $511.77 $1,730.69 $26,257.93
Band-Heid $12,443.95 $2,969.96 $990.67 $14,423.24 Chorus-Ryan $11,925.11 $7,681.29 $19,124.98 $481.42 All Colors Count/Diversity $846.89 $846.89 Interact Club - Dan Ramos $3,401.83 $3,401.83 Young Ambassadors $1,231.15 $1,231.15 Drama-Mauck $27,699.21 $100.00 $1,990.61 $25,808.60 Forensics-Payne ($887.65) $3,000.00 $1,656.27 $456.08 Annual Auroran-Brown $20,186.79 $20,186.79 Weekly Auroran-Brown $4,620.11 $4,620.11 Auxilary Scholarship-McGrory $2,607.12 $2,607.12 Class of '10-Bobay $0.00 $0.00 Class of '09-Bobay $0.00 $0.00 Class of '11-Bobay $0.00 $0.00 Class of '12-Bobay $395.00 $395.00 Future Business Leaders-Wilke $301.31 $301.31 French Club-Paulsen $459.24 $115.52 $300.00 $274.76 German Club-Reade $752.06 $751.00 $1.06 Spanish Club-Kroll $399.69 $399.69 MHS Science Club-Harrison $1,535.94 $1,535.94 Model UN-Prinsen $8,678.58 $369.00 $65.00 $8,982.58 Student Council-Bobay $9,432.08 $5,386.17 $646.09 $14,172.16 Total Clubs/Organizations $106,028.41 $19,621.94 $25,524.62 $100,125.73
Athletics-Goodwin $36,909.83 $5,489.00 $12,089.00 $30,309.83 Cheerleaders-Sand $0.00 $0.00 Donation Fund-Goodwin $56,974.18 $4,200.00 $61,174.18 Pom Pom-Sand $0.00 $0.00 $0.00 Muskie Spirit $9,739.59 $6,679.76 $3,059.83 Sports Calendar-Goodwin $104,266.18 ($2,370.00) $101,896.18 Tournaments-Goodwin $53,796.58 $163.92 $53,960.50 Total Athletic Accounts $261,686.36 $7,482.92 $18,768.76 $250,400.52
Total High School $395,191.62 $27,616.63 $46,024.07 $376,784.18
<<77>> Page 78
CENTRAL MIDDLE Balance Receipts Expenses Balance SCHOOL ACCOUNTS Nov. 30th Dec. 31st
Athletics-Phipps $10,298.25 $112.50 $2,030.26 $8,380.49 Fund Raisers-Hogenson $1,117.44 $63.76 $206.79 $974.41 6th Grade Fund Raisers-Hogenson $3,914.90 $270.93 $595.04 $3,590.79 7th Grade Fund Raisers-Hogenson $545.04 $77.15 $622.19 8th Grade Fund Raisers-Hogenson $9,718.81 $38.46 $9,757.27 Band Fund Raisers-Hogenson $8,897.65 $3,089.77 $5,807.88 Student Council-Hogenson $2,071.85 $16.00 $314.20 $1,773.65 General Activity-Hogenson $18,219.57 $19.46 $18,239.03 Little Store-Hogenson $1,653.15 $1,653.15 Music/Drama-Renee Mauck $3,606.20 $3,606.20 Yearbook-Hogenson $6,481.16 $6,481.16 Juice-Hogenson $2,726.58 $2,726.58 Officials-Phipps $0.00 $0.00 Bookfairs-Hogenson $0.00 $0.00 CMS Petty Cash-Hogenson $200.00 $200.00
Total CMS $69,450.60 $598.26 $6,236.06 $63,812.80
WEST MIDDLE Balance Receipts Expenses Balance SCHOOL ACCOUNTS Nov. 30th Dec. 31st
Athletics-Morgan $21,732.85 $573.15 $2,269.76 $20,036.24 Fund Raiser- Lawrence $3,709.39 $3,709.39 General Activity-Lawrence $6,405.17 $12.61 $6,417.78 Little Store- Lawrence $0.00 $0.00 Music/Drama-Tristin Tolle $2,445.20 $2,445.20 Officials-Morgan $0.00 $0.00 Student Council-Lawrence $0.00 $0.00 Yearbook $10,452.24 $10,452.24 Band $2,918.59 $120.00 $2,798.59 Bookfairs $0.00 $0.00 WMS Petty Cash-Lawrence $200.00 $200.00
Total WMS $47,863.44 $585.76 $2,389.76 $46,059.44
CENTRAL OFFICE Balance Receipts Expenses Balance ACCOUNTS Nov. 30th Dec. 31st
Interest Investments $3,439.88 ($87.10) $3,352.78
Total Central Office Accounts $3,439.88 ($87.10) $0.00 $3,352.78
Total Activity Fund $515,945.54 $28,713.55 $54,649.89 $490,009.20
<<78>> Page 79 TRUST & AGENCY FUNDS CENTRAL OFFICE Balance Receipts Expenses Balance TRUST ACCOUNTS Nov. 30th Dec. 31st
B & P Rohling Scholarship $7,476.12 $7,476.12 B & P Rohling Treasury Notes $74,000.00 $74,000.00 B & P Rohling C.D. $17,041.29 $17,041.29 Illeen Rohling Scholarship $22,411.93 $22,411.93 Illeen Rohling Treasury Note $0.00 $0.00 Illeen Rohling C.D. $28,302.45 $28,302.45 Jeff Culture Fair Scholarship $1,221.48 $1,221.48 Total Trust Fund $150,453.27 $0.00 $0.00 $150,453.27
CENTRAL OFFICE Balance Receipts Expenses Balance SPECIAL PURPOSE TRUST ACCOUNTS July 31st July 31st
Industrial Tech $52,994.91 $52,994.91 Madison Friends of Playground C.D. $8,213.40 $8,213.40 Total Special Purpose Trust Fund $61,208.31 $0.00 $0.00 $61,208.31
CENTRAL OFFICE Balance Receipts Expenses Balance AGENCY ACCOUNTS Nov. 30th Dec. 31st
Agency Fees Account $8,351.54 $8,678.78 $49.00 $16,981.32 AG Learning Center $0.00 $0.00 Retiree Health Insurance-COBRA $8,866.85 $57,188.70 $61,018.90 $5,036.65 Total Agency Fund $17,218.39 $65,867.48 $61,067.90 $22,017.97
Grand Total $744,825.51 $94,581.03 $115,717.79 $723,688.75 Plus: Warrants Outstanding $71,406.27 $59,354.52 Accrued Salaries/Fringes Payable $7.19 $3.73 Accrued Interest Receivable $0.00 $0.00 Plus Accounts Payable $81.20 $81.20 Less Accounts Receivable $0.00 $0.00 Less: Deposits in Transit $0.00 $0.00 Reconciled Total $816,320.17 $94,581.03 $115,717.79 $783,128.20
Petty Cash $2,000.00 $2,000.00 Checking CNB #83 $385,359.92 $343,504.42 Agency CSB Checking #7203383 $9,281.54 $17,911.32 Money Market CNB#1202647 $292,091.59 $292,128.80 Payroll Checking FNB#1713759 $7.19 $3.73 Certificates of Deposit $53,579.93 $53,579.93 Treasury Notes $74,000.00 $74,000.00 Bank Total $816,320.17 $783,128.20
<<79>> Page 80
FNB PAYROLL RECONCILIATION DECEMBER 2013
BOOK
Beginning Balance 12/01/13 $ 34,216.50 Deposits $ 2,804,890.41 Interest $ 22.28 Total Deposits $ 2,804,912.69
$ 2,839,129.19 Less Warrants Written and EFT $ 2,805,920.74
Ending Balance 12/31/13 $ 33,208.45
BANK
Ending Balance 12/31/13 $ 390,388.86 Less Paypal Deposit in Error $ - Plus Check Cleared Twice $ - Less Outstanding Warrants and EFT $ 357,578.41 Plus July Warrants/EFT Cleared June $ - Plus Deposits in Transit $ 400.00 Adjusted Ending Balance $ 33,210.45
Plus(Less) Bank Errors $ (2.00)
Ending Balance 12/31/13 $ 33,208.45
<<80>> Page 81
FNB PAYROLL TAX FUND RECONCILIATION DECEMBER 2013
BOOK
Beginning Balance 12/01/13 $ 2,410.96 Deposits $ 5.30 Interest $ 855,568.71 Total Deposits $ 855,574.01
$ 857,984.97 Less Warrants Written and EFT $ 855,589.58
Ending Balance 12/31/13 $ 2,395.39
BANK
Ending Balance 12/31/13 $ 2,395.39 Less June Deposit Cleared July $ - Plus Deposits in Transit $ - Less Outstanding Warrants and EFT $ - Adjusted Ending Balance $ 2,395.39
Plus Bank Errors $ -
Ending Balance 12/31/13 $ 2,395.39
<<81>> Page 82 09-Jan-14 Actual Actual Actual Actual Estimated Maximum budget calculations: Worksheet Line # 2009-10 2010-11 2011-12 2012-13 2013-14 Regular Program Cost...... Line 5.1 + Line 5.2 31,596,527 31,912,492 32,053,202 31,832,905 32,438,240 District Supplemental weighting...... Line 5.3 610,641 573,593 727,509 673,468 713,727 District Special Education Costs...... Line 5.4 4,687,827 4,733,403 4,602,742 4,360,627 4,455,109 Teacher Salary Supplement - Starting in 2010 Line 5.5 2,655,083 2,668,282 2,668,282 2,677,603 2,729,825 Professional Development Supplement -Starting in 2010 Line 5.6 288,357 290,062 290,062 291,329 297,249 Early Intervention Supplement - Starting in 2010 Line 5.7 360,720 361,863 361,863 362,463 368,898 AEA Special Ed Costs...... Line 5.8 1,601,469 1,609,594 1,577,420 1,597,196 1,627,924 AEA Media & Others...... Line 5.9,5.10,5.11,5.12,5.13,5.14,5.15 576,812 595,701 420,626 412,989 472,196 Increase for December Special Ed Count.... Enrollment Audit Adjustment (17,304) (7,921) Decrease for December Special Ed Count.... AEA Calculation S.B.R.C. Growth: Semi-annual apportionment.....Frozen @ $91,477/Open Enrollment Tuition in 144,751 201,880 165,901 151,193 274,833 Special Education [Includes SBRC ADD-BACK ]...... 69,419 31,799 Talented & Gifted...... Local Board decision Educational Improvement Grants...... Local Board decision FY 99 SBRC Student Accounting ABC Math...... Local Board decision SBRC Additional ESL 606,340 707,231 740,189 727,228 688,877 Elementary Counselor Program...... Local Board decision FY 99 SBRC FY97 CAR Correction Preschool Program...... Local Board decision Drop-out Program...... Line 5.16 Local Board decision 907,788 1,041,291 663,083 605,042 976,452
Controlled Budget...... Sum of sub-totals 44,036,315 44,678,088 44,340,298 43,723,842 45,035,409 Instructional Support Program - Starting in FY14 Line 10.27 2,177,255 State Wide Voluntary Preschool start in FY09 Line 7.34 671,395 829,503 1,033,644 693,116 948,755 Miscellaneous Incomes...... (see page two ) 4,509,831 5,049,112 5,274,288 4,027,047 4,640,944
Unspent balance from previous year...... carried forward 2,683,393 3,716,270 6,084,070 6,215,522 3,263,581 ______Maximum Budget...... Sum of last three 51,900,934 54,272,974 56,732,300 54,659,527 56,065,944
Expenditures...... Actual or estimate 48,184,664 48,188,903 50,516,778 51,395,946 52,397,174 92.84% 88.79% 89.04% 94.03% 93.46% Unspent budget capacity...... Budget less expenses...... 3,716,270 6,084,070 6,215,522 3,263,581 3,668,770
"New money" over previous year...... Diff year to year 1,339,025 278,917 294,626 (274,338) 645,594 (Line 1 & 2) Increases in Maximum budget ie. Line 19: all sources...... Diff year to year 836,013 2,372,039 2,459,326 (2,072,772) 1,406,417 Increases in spending ...... (196,864) 4,239 2,327,875 879,168 1,001,228
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09-Jan-14 Actual Actual Actual Actual Estimate Received Year to date Miscellaneous Income Descriptions: Coding: 2009-10 2010-11 2011-12 2012-13 2013-14 Year to date % Rec'd Mobile Home 11-1191900 48,728 52,234 47,856 51,151 50,000 9,071 18.14% Tuition---Special Ed from out of district + PII & PIII no Phase after11-1322900 FY09 220,034 320,908 325,262 191,404 91,570 - 0.00% Open Enrollment-Phase III no Phase III starting FY04 11-1323900 363,263 300,513 406,122 364,764 355,259 74,952 21.10% Tuition --- Summer School--Elementary No Charge FY09 11-1350900 ------Tuition - Summer School- MHS/ Middle Schools 11-1350900 3,730 4,430 2,340 2,300 2,300 20 0.87% Tuition - College for Kids 11-1361900 59,590 52,700 55,570 62,725 60,000 - 0.00% Transportation Fees---Individual 11-1411900 20,840 13,730 17,327 16,225 16,000 9,285 58.03% Transportation Fees---Extra Curricular use 11-1413900 48,214 66,270 82,001 83,014 83,000 34,159 41.16% Transportation Fees--Pd by other groups 11-1414900 15,783 12,116 7,017 10,487 9,000 4,302 47.80% Interest on investments 11-1510900 34,433 22,647 19,863 17,682 17,500 6,423 36.70% Rental of property 11-1910900 18,330 14,597 18,308 21,969 17,000 7,307 42.98% City use of Pool rental agreement 11-1910901 37,310 28,073 22,028 16,500 11,000 11,000 100.00% Gifts & Donations 11-1920900 90,920 194,882 116,126 143,625 145,000 61,167 42.18% Student Fees: Padlock/PE Participation Fees 11-1942900 ------Student Fees: Textbooks/Tuition from parents 11-1942900 147,833 140,303 143,556 158,329 160,000 145,315 90.82% Student Fees/Fines 11-1945900 757 - 664 1,314 750 211 28.16% Reimbursable Instructional Programs AEA 11-1951900 ------AEA Miscellaneous Income 11-1954900 ------Sale of services 11-1960900 86,520 90,929 69,214 18,034 16,000 2,128 13.30% Refund of prior year's expense 11-1980900 44,356 9,095 678 4,805 12,750 12,562 98.52% Miscellaneous Local income 11-1990900 260,710 204,964 216,441 195,393 180,000 94,967 52.76% Student fees---parking 11-1990901 12,831 13,144 11,746 13,375 13,100 12,050 91.98% Jury Duty 11-1990903 319 526 754 1,033 900 68 7.57% Iowa School Microsoft Settlement - FY11 11-1996000 - 520,142 161,287 5,640 - - State Special Education Deficit 11-3113900 ------State payment equivalent to 2% allowable growth FY14 only 11-3118900 - - - - 635,940 254,376 40.00% Foster Care State Court-Placed Revenue 11-3120900 6,825 - - - - - State Court-Placed Revenue 11-3123900 37,527 35,519 77,493 51,815 50,000 - 0.00% Teacher Mentoring & Induction 11-3202900 45,500 39,000 44,200 40,653 67,600 33,800 50.00% Teacher Salary Improvement 11-3204900 ------Teacher Salary Improvement-Addt'l Contract Day 11-3206900 ------Teacher Salary Improvement-Prof Develop 11-3207900 ------Teacher Salary Improvement-Market Factor 11-3208900 ------Administrator Mentoring & Induction 11-3209900 - 3,000 - - - - Phase I 11-3211900 ------Phase II 11-3212900 ------Phase III 11-3213900 ------Class Size Reduction-State Beginning in FY00 11-3216900 ------Non-public Transportation aid 11-3221900 20,555 25,538 16,913 13,543 15,000 - 0.00% Non-public Textbook aid 11-3222900 1,559 1,524 1,547 1,704 1,839 1,839 100.00% DHS D-CAT After School Program 11-3227900 ------0 to 3 AT-RISK 11-3231900 145,922 145,922 135,965 145,676 171,855 85,928 50.00% State Pre-school-LMPS 11-3232900 57,857 58,658 57,050 58,538 69,067 34,533 50.00% Jefferson Pre-School (GPS) 11-3232901 60,429 61,264 59,492 60,980 71,948 35,974 50.00% 4 year olds AT-RISK (JPS) 11-3238900 63,693 63,375 60,711 62,199 73,386 36,693 50.00% State VOC-TECH 11-3261900 15,680 12,295 10,668 14,040 12,000 - 0.00%
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09-Jan-14 Actual Actual Actual Actual Estimate Received Year to date Miscellaneous Income Descriptions: Coding: 2009-10 2010-11 2011-12 2012-13 2013-14 Year to date % Rec'd Empowerment - Early Childhood 11-3311900 ------Empowerment - School Ready 11-3312900 131,369 97,569 67,812 73,987 74,000 25,316 34.22% Empowerment - Prof Develp 11-3315900 - 4,800 - - - - State Voluntary Preschool FY08 11-3317900 ------Teacher Salary Improvement-Core Curriculum FY09 11-3373900 ------Teacher Salary Improvement-Regular Professional Develop 11-3376900 ------Teacher Salary Improvement-Market Factor FY08 11-3378900 ------Teacher Leadership Compensation Grant FY14 11-3387900 - - - - 24,661 24,661 100.00% Compentency Based Education Grant FY14 11-3388900 - - - - 12,051 9,038 75.00% Military Credit 11-3801900 6,782 6,464 6,494 6,545 5,766 5,766 100.00% ARRA McKinney-Vento Homeless Beginning FY10 (1) 11-4024-900 7,317 10,008 9,360 - - - ARRA Title I Basic Stablization - Beginning FY09 (6) 11-4026-900 260,543 259,949 - - - - ARRA Special ED Part B Stablization - Beginning FY09 (5) 11-4031-900 506,390 216,447 92,163 - - - ARRA Professional Development - Beginning FY10 (1) 11-4035-900 3,086 16,857 - - - - Jobs Fund - FY11 11-4041-900 - 268,462 849,263 - - - Title V-District 11-4201900 ------Title V-Non-Public 11-4201901 ------Flood Control 11-4203900 - - - 46,385 - - Early Reading First 11-4341900 ------Title I Reading- Current Year 11-4501900 636,332 491,600 683,570 843,671 845,401 - 0.00% Title I SINA FY14 11-4501901 - - - - 28,208 - 0.00% Title I Reading - Carryover 11-4511900 48,776 145,132 300,381 106,359 178,551 - 0.00% IDEA Subgrant - Math 11-4514900 - 15,383 27,117 - - - Federal IDEA-Part B I-STAR Survey 11-4521901 ------Federal IDEA-Part B Local Services 11-4521900 303,124 300,439 287,026 295,828 266,692 133,346 50.00% Special Education Part-B Preschool Grant 11-4522000 1,426 - - - - - 2nd Chance Reading 11-4526000 ------Success 4 11-4529000 ------Carl Perkins I & II/Federal Vocational Aid 11-4530900 61,212 59,692 61,088 65,213 63,320 - 0.00% Comprehensive School Reform Demonstration 11-4548900 - - - - 0 Title II - Fed Class Size Reduction- Beg in FY00 11-4549900 261,099 259,366 218,386 224,812 212,215 - 0.00% Title II - Eisenhower 11-4563900 ------Drug Free Schools 11-4591900 23,868 - - - - - Title III-ELL 11-4644900 27,584 25,288 64,862 41,614 38,000 - 0.00% Title VI Assessment Grant 11-4648900 34,249 33,969 33,514 33,625 28,314 22,651 80.00% Advanced Placement Program - Beginning in FY10 11-4654900 2,352 - - - - - Federal Grant Through AEA - IRIS - Beginning in FY10 11-4720900 7,288 11,014 13,564 - - - Medicaid Admin Claims 11-4733900 ------Medicaid Direct Services 11-4734900 81,145 255,538 314,920 455,538 450,000 279,081 62.02% Preschool Headstart 11-4790900 9,594 - 33,672 - - - Permanent Transfers In from Activity Fund 11-5221000 126,131 61,639 21,481 - - - Sale of material 11-5314900 119 1,198 1,413 4,557 4,000 3,674 91.86% Adjustments to Accrual Accounting - - - - 0 - Total Miscellaneous...... 4,509,831 5,049,112 5,274,288 4,027,047 4,640,944 1,471,665 31.71%
<<84>> Page 85 Prepared for the January 13, 2014 Board Meeting - Data as of December, 2013 Actual % of YTD Actual % of YTD Estimate % of YTD FY12 Budget % FY13 Budget % FY14 Budget % Maximum Budget 56,732,300 54,659,527 56,065,944
Expenditures 50,516,778 89.04% 89.04% 51,395,946 94.03% 94.03% 52,397,174 93.46% 93.46%
Unspent Authority $ 6,215,522 10.96% 10.96% $ 3,263,581 5.97% 5.97% $ 3,668,770 6.54% 6.54%
Dollar amount and Percent of Maximum Budget spent by month:
July $ 611,006 1.08% 1.21% $ 562,409 1.03% 1.09% $ 287,117 0.51% 0.55% August $ 1,280,172 2.26% 3.74% $ 1,518,512 2.78% 4.05% $ 2,151,431 3.84% 4.65% September $ 5,048,853 8.90% 13.74% $ 4,576,295 8.37% 12.95% $ 4,630,953 8.26% 13.49% October $ 4,160,806 7.33% 21.97% $ 4,416,299 8.08% 21.55% $ 4,537,243 8.09% 22.15% November $ 3,920,738 6.91% 29.74% $ 4,305,228 7.88% 29.92% $ 4,399,266 7.85% 30.55% December $ 4,562,813 8.04% 38.77% $ 4,283,876 7.84% 38.26% $ 4,289,939 7.65% 38.73% January $ 4,287,872 7.56% 47.26% $ 4,311,172 7.89% 46.65% 0.00% 38.73% February $ 4,445,445 7.84% 56.06% $ 4,421,448 8.09% 55.25% 0.00% 38.73% March $ 4,104,829 7.24% 64.18% $ 3,809,379 6.97% 62.66% 0.00% 38.73% April $ 4,315,947 7.61% 72.73% $ 4,650,995 8.51% 71.71% 0.00% 38.73% May $ 3,987,856 7.03% 80.62% $ 4,276,347 7.82% 80.03% 0.00% 38.73% June $ 9,790,442 17.26% 100.00% $ 10,263,985 18.78% 100.00% 0.00% 38.73% $ 50,516,778 89.04% $ 51,395,946 94.03% $ 20,295,950 36.20%
R:\Monthly Brd <<85>>Reports\Monthy History of Expenditures to budget .xls Budget-Exp Comparison Prepared for the January 13, 2014 Board Meeting - Data as of December, 2013. Page 86
Actual % of YTD Actual % of YTD Estimated % of YTD FY12 Budget % FY13 Budget % FY14 Budget % Budgeted Revenues 51,283,028 50,784,233 53,828,260
Revenues 51,455,057 100.34% 51,019,256 100.46% 53,559,716 99.50%
Difference $ (172,029) -0.34% $ (235,023) -0.46% $ 268,544 0.50%
Dollar amount and Percent of Revenues received by month:
July $ 1,048,088 2.04% 2.04% $ 19,340 0.04% 0.04% $ 7,267 0.01% 0.01% August $ 12,915 0.03% 2.06% $ 170,703 0.34% 0.37% $ 131,530 0.24% 0.26% September $ 4,424,186 8.63% 10.66% $ 4,524,178 8.91% 9.24% $ 4,711,872 8.75% 9.06% October $ 9,005,819 17.56% 28.16% $ 9,428,430 18.57% 27.72% $10,111,012 18.78% 27.93% November $ 4,648,878 9.07% 37.20% $ 4,369,252 8.60% 36.28% $ 4,405,803 8.18% 36.16% December $ 3,448,978 6.73% 43.90% $ 3,665,303 7.22% 43.47% $ 3,852,629 7.16% 43.35% January $ 4,203,784 8.20% 52.07% $ 3,996,859 7.87% 51.30% 0.00% 43.35% February $ 3,448,108 6.72% 58.77% $ 3,356,788 6.61% 57.88% 0.00% 43.35% March $ 3,373,191 6.58% 65.33% $ 3,469,439 6.83% 64.68% 0.00% 43.35% April $ 9,382,999 18.30% 83.56% $ 9,774,125 19.25% 83.84% 0.00% 43.35% May $ 4,085,423 7.97% 91.50% $ 3,961,443 7.80% 91.60% 0.00% 43.35% June $ 4,372,687 8.53% 100.00% $ 4,283,395 8.43% 100.00% 0.00% 43.35% $51,455,057 100.34% $51,019,256 100.46% $23,220,112 43.14%
R:\Monthly Brd <<86>>Reports\Monthy History of Expenditures to budget .xls Budget-Rev Comparison Prepared for the January 13, 2014 Board Meeting - Data as of December, 2013 Page 87
Actual Actual Estimate FY12 FY13 FY14 Revenues Expenditures Revenues Expenditures Revenues Expenditures 51,455,057 50,516,778 51,019,256 51,395,946 53,559,716 52,397,174
$ 938,279 1.82% $ (376,691) -0.74% $ 1,162,542 2.17%
$ 1,048,088 2.04% $ 611,006 1.21% $ 437,082 $ 19,340 0.04% $ 562,409 1.09% $ (543,069) $ 7,267 0.01% $ 287,117 0.55% $ (279,851) $ 12,915 0.03% $ 1,280,172 2.53% $ (830,176) $ 170,703 0.33% $ 1,518,512 2.95% $ (1,890,878) $ 131,530 0.25% $ 2,151,431 4.11% $ (2,299,752) $ 4,424,186 8.60% $ 5,048,853 9.99% $ (1,454,843) $ 4,524,178 8.87% $ 4,576,295 8.90% $ (1,942,996) $ 4,711,872 8.80% $ 4,630,953 8.84% $ (2,218,833) $ 9,005,819 17.50% $ 4,160,806 8.24% $ 3,390,171 $ 9,428,430 18.48% $ 4,416,299 8.59% $ 3,069,135 $ 10,111,012 18.88% $ 4,537,243 8.66% $ 3,354,935 $ 4,648,878 9.03% $ 3,920,738 7.76% $ 4,118,311 $ 4,369,252 8.56% $ 4,305,228 8.38% $ 3,133,160 $ 4,405,803 8.23% $ 4,399,266 8.40% $ 3,361,472 $ 3,448,978 6.70% $ 4,562,813 9.03% $ 3,004,477 $ 3,665,303 7.18% $ 4,283,876 8.34% $ 2,514,588 $ 3,852,629 7.19% $ 4,289,939 8.19% $ 2,924,162 $ 4,203,784 8.17% $ 4,287,872 8.49% $ 2,920,390 $ 3,996,859 7.83% $ 4,311,172 8.39% $ 2,200,275 0.00% 0.00% $ 2,924,162 $ 3,448,108 6.70% $ 4,445,445 8.80% $ 1,923,053 $ 3,356,788 6.58% $ 4,421,448 8.60% $ 1,135,615 0.00% 0.00% $ 2,924,162 $ 3,373,191 6.56% $ 4,104,829 8.13% $ 1,191,415 $ 3,469,439 6.80% $ 3,809,379 7.41% $ 795,675 0.00% 0.00% $ 2,924,162 $ 9,382,999 18.24% $ 4,315,947 8.54% $ 6,258,467 $ 9,774,125 19.16% $ 4,650,995 9.05% $ 5,918,804 0.00% 0.00% $ 2,924,162 $ 4,085,423 7.94% $ 3,987,856 7.89% $ 6,356,034 $ 3,961,443 7.76% $ 4,276,347 8.32% $ 5,603,900 0.00% 0.00% $ 2,924,162 $ 4,372,687 8.50% $ 9,790,442 19.38% $ 938,279 $ 4,283,395 8.40% $ 10,263,985 19.97% $ (376,691) 0.00% 0.00% $ 2,924,162 $ 51,455,057 $ 50,516,778 $ 51,019,255 $ 51,395,946 $ 23,220,112 $ 20,295,950
<<87>>R:\Monthly Brd Reports\Monthy History of Expenditures to budget .xls Revenue-Exp Comparison Page 88
From: Berger, Jeff [ED] [mailto:[email protected]] Sent: Thursday, January 02, 2014 1:27 PM To: Berger, Jeff [ED] Cc: Krieger, Marcia [ED]; McCurdy, Su [ED]; Thomsen, Joyce [ED]; Hupp, Staci [ED]; Buck, Brad [ED] Subject: Negative Unspent Balance Projections
Superintendents, School Business Officials, and School Board Presidents:
At the direction of the School Budget Review Committee, Department of Education personnel have projected Unspent Balances for school districts and are sharing the information to assist the districts in their efforts to preserve a positive Unspent Balance at fiscal year end. These are projections only and not meant to be a prediction of future results.
Those receiving this email will note that projections indicate the district may have a negative unspent balance within two years, if there are no changes made to the revenue and expenditures trend lines. It may be possible that adjustments are already underway that would change the projected trend line.
We are encouraging you to visit the Department of Education website, School Finance Tools web page, and make use of the Unspent Balance Projection Calculator to enter your projections and analyze the future financial position of the district. https://www.educateiowa.gov/pk-12/school-business-finance/financial- management/school-finance-tools-0 Use the pull-down menu to find the correct district and fill in the blue areas to arrive at the projections. Since this spreadsheet reflects the means by which the Unspent Balance is determined for the district, it can be a useful tool for districts in tracking the effects of financial decisions.
Please feel free to contact Joyce M. Thomsen, Consultant, with any questions at [email protected].
Jeff Berger, Ph.D. Deputy Director Iowa Department of Education 400 E. 14th. Street Des Moines, IA 50319 (515) 281-3968 Work (515) 250-3728 Cell (515) 242-5988 Fax [email protected] www.educateiowa.gov
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