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(LAAC)/ WAKILI HOUSE PROJECT REPORT October 2019

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(LAAC)/ WAKILI HOUSE PROJECT REPORT October 2019 (2003 – 2019) Tanganyika COMPREHENSIVE LEGAL AID Law Society AND ADVOCACY CENTRE (LAAC)/ WAKILI HOUSE PROJECT REPORT October 2019 Tanganyika Law Society (2003 – 2019) COMPREHENSIVE LEGAL AID AND ADVOCACY CENTRE (LAAC)/ WAKILI HOUSE PROJECT REPORT October 2019 i CONTENTS EXECUTIVE SUMMARY: ............................................................................................. iv PRESIDENT’S REMARKS, ........................................................................................... v CEO’s Note, ............................................................................................................... vi PART 1: .................................................................................................................. 1 PROJECT INCEPTION AND PROPERTY ACQUISITION: ................................................. 1 1.1 Background to the Wakili House Project: ............................................................ 1 1.2 Acquisition of a House at Plot No. 390 Regent Estate: ........................................ 1 1.3 Choosing Project Name: Wakili House Versus Legal Aid Advocacy Centre (LAAC): 2 PART 2: .................................................................................................................. 3 DEVELOPMENT OF CONCEPTS AND DESIGNS OF THE LAAC/WAKILI HOUSE: .............. 3 2.1 Engagement of the Architect, Quantity Surveyor and Presentation of Designs: . 3 2.2 Change of Designs: .............................................................................................. 5 PART 3: .................................................................................................................. 9 EVALUATION OF FINANCING OPTIONS AND TEMPORARY SUSPENSION OF CONSTRUCTION: ...................................................................................................... 9 PART 4: .................................................................................................................. 12 WAKILI HOUSE FUNDRAISING: .................................................................................. 12 4.1. 2008 Fundraising Event: ....................................................................................... 12 4.2. Members Annual Contribution ............................................................................ 18 4.4. CRDB Bank Loan: .................................................................................................. 20 4.5. 2018 Fundraising Campaign:................................................................................ 20 4.6. Once To Go LAAC Contribution: ........................................................................... 26 4.7. Deceased Advocates Trust Fund (DATF) Loan: ..................................................... 27 PART 5: .................................................................................................................. 28 RE-IGNITED CONSTRUCTION PROCESS - POST 2014 ERA: ........................................... 28 5.1 AGM Resolution ................................................................................................... 28 5.2 Council Steps towards Construction of the LAAC/Wakili House .......................... 28 5.3 EXCOM Resolutions.............................................................................................. 29 PART 6: .................................................................................................................. 34 TENDERING, NEGOTIATION AND AWARD OF CONSTRUCTION CONTRACT: ................ 34 6.1 Council and Committee Decisions on Tendering:................................................ 34 6.2 Tendering Process ................................................................................................ 35 6.3 Negotiation Process ............................................................................................. 41 6.4 Discussion on Other Project Issues ...................................................................... 42 6.5. Project Tender Negotiations with the Successful Bidders. ................................... 43 ii PART 7: .................................................................................................................. 44 COMMENCEMENT OF THE CONSTRUCTION PROCESS: .............................................. 44 7.1 Vacation of Site by TLS: ........................................................................................ 44 7.2 Major Deliverables and Timelines at Commencement: ....................................... 44 7.3 Site and Contract Documents Handover to the Contractor: ................................ 44 7.4 Building Permit: ................................................................................................... 45 7.6 Geotechnical Study: ............................................................................................ 47 7.7 On Site Meetings: ................................................................................................ 47 7.8 Project Representatives: ...................................................................................... 48 7.9 Environmental Impact Assessment (EIA): ........................................................... 49 7.10. Development of Open Space for Car Parking: ..................................................... 49 7.11. Interior Designing Works: .................................................................................... 50 7.12. Business Planning: ............................................................................................... 50 7.13. Extension of period of time to complete the project: ......................................... 50 PART 8: .................................................................................................................. 54 LAAC EXPENDITURES: ............................................................................................... 54 8.1. Financial Status of the LAAC Project at the time of commencement of construction: .............................................................................................................. 54 8.2: Funds Expenditure Incurred Before Construction Commencement: ................... 54 8.3 Unsupported Payments: ...................................................................................... 55 8.3. Expenditures after Commencement of Construction: ......................................... 56 8.4 Project Cost Variations: ........................................................................................ 57 PART 9: .................................................................................................................. 58 PRACTICAL COMPLETION, DEFECTS LIABILITY AND PRE – HANDOVER INSPECTION: . 58 9.2 List of Defects, Outstanding items and Instructed Action .................................... 58 9.3. Defects Liability Period ........................................................................................ 63 9.4. Reminder for Preparation and Providing “As built” Drawings, Operating and Maintenance Manuals .................................................................................. 64 9.5. Project Handover ................................................................................................ 64 LIST OF ADVOCATES WHO CONTRIBUTED ON WAKILI HOUSE ................................... 86 iii EXECUTIVE SUMMARY: This report covers the Wakili House Construction termed as “Legal Aid and Advocacy Centre – LAAC Project” from 2003 to 2019. The report sets-off by providing an overview of the LAAC project from inception. Little has been documented on the step by step process that TLS leadership went through in early 2000s when the idea was at inception. However, major decisions could be recollected by those who made the decisions are reflected in Part I as significant events. Thus, it reflects on visionary leadership and power of will by TLS members. Wakili House success has largely been contributed by having the rights architects and project consultants from day one. Part II provides a synopsis on how TLS came into contractual relations with these important people and the navigation on different building designs that would suit TLS needs at the time and in the future. Part III takes us to the time when the pressure for construction commencement mounted from the membership. The Governing Council between 2012 and 2013 had to make critical considerations on whether the funds and other possible financing options could sustain the project to completion without leaving the Society horrendous debts. Thus several consultants were sought to provide advise to GC and the membership. Part IV navigates through various fundraising initiatives first being done in 2008 and second being done in 2018. Through the fundraising TLS members and firms generously provided more support than what they were statutorily required too. Partners and stakeholders also became part of the process of Wakili House construction. Part V reflects on the time when TLS members decided to take the Bull by the horns, that no matter the situation, construction to begin. Thus between the 2014 and 2016 all the snags had to be cleared, particularly between TLS and the Architect, including the choice of designs between the two sets already brought up by the architect. Eventually consensus was reached in 2016 for construction to commence. Part VI is on the energy consuming tendering process and the eventual coming along of Pioneer Builders Ltd and Flinstone Engineering in a Joint Venture as successful contractors for the project.
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