National Aeronautics and Space Administration
NASA Research Access and PubSpace 50th Annual Meeting Division of Planetary Sciences
Gerald Steeman, NASA STI 22 October, 2018 Agenda
• Research Access and PubSpace Terminology • Overview of NASA’s Research Access Ac vity • Have a NASA grant? What to expect • Research Access Help Desk • Numbers So Far • Fact Sheet • Addendums • Email Examples • ORCID Log In • NASA use of ORCID • Numbers So Far • Links to References Showcase NASA’s Research to S mulate Future Discoveries 2 Defini ons Extramural authors: NASA grantees Intramural authors: NASA civil servants and most NASA contractors* NASA-funded research: Any NASA funded research, including research par ally funded by NASA and sub- awards of NASA funding NIH: Na onal Ins tutes of Health NIHMS: NIH Manuscript Submission (NIHMS) system PubMed Central (PMC): Online repository developed and operated by the Na onal Center for Biotechnology Informa on (NCBI), a division of the Na onal Library of Medicine (NLM) at the Na onal Ins tutes of Health (NIH) PubSpace: NASA’s publica on repository within PMC NASA Technical Reports Server (NTRS): NASA’s online repository that provides access to NASA’s research and development including aerospace-related cita ons, full-text online documents, images and videos. STI Program Office: Office that administers the NASA program for collec ng and dissemina ng Scien fic and Technical Informa on (STI), manages the NTRS, and facilitates manuscript deposits to PubSpace.
*Contractors with a NASA Iden ty and the deposit requirement s pulated within their contract. 3 Overview The Research Access program is part of the agency’s framework for increasing public access to scien fic publica ons and digital scien fic data. • Follows the release of White House Office of Science and Technology Policy’s (OSTP) memorandum Increasing Access to the Results of Federally Funded Research. • Bo om Line - Federally funded research must be made available to the public within one year of publica on. • NASA answered the mandate by crea ng the response en tled NASA Plan for Increasing Access to the Results of Scien fic Research. • Grants Terms and Condi ons approved for use star ng 11/28/16. Federal Register Vol. 81, No. 208 pp.74657-9
Showcase NASA’s Research to S mulate Future Discoveries 4 Language in Grant Awards Post Nov. 2016 “Access to Research Results” (1800.930)
The recipient shall: (1) Comply with their approved Data Management Plan submi ed with its proposal, and as modified upon agreement by the recipient and NASA from me to me during the course of the period of performance. (2) Ensure that any Final Peer-Reviewed Manuscript is submi ed to the NASA-designated repository, currently the PubMed Central system at h p://www.ncbi.nlm.nih.gov/ pmc/ . NASA will provide instruc ons for comple ng the submission process under separate cover. Ensure that the Final Peer-Reviewed Manuscript is submi ed to PubMed Central within one year of comple on of the peer review process. (3) Ensure that any publisher's agreements entered into by an Awardee will allow for the Awardee to comply with these requirements including submission of Final Peer-Reviewed Manuscripts to the NASA-designated repository, as listed in paragraph (b)(2) of this term and condi on, with sufficient rights to permit such repository to use such Final Peer-Reviewed Manuscript in its normal course, including rights to permit users to download XML and plain text formats. (4) Hereby represent and warrant that Awardee has secured for recipient the right to submit the Final Peer-Reviewed Manuscript to the NASA-designated repository for use as set forth herein. (5) Include in annual and final reports a list of Final Peer-Reviewed Manuscripts covered by this term and condi on.
Showcase NASA’s Research to S mulate Future Discoveries 5 Have a NASA grant? What to expect
All NASA-funded authors and co-authors (both civil servant and non-civil servant) are required to deposit (or ensure the deposit of) copies of peer- reviewed scien fic publica ons and associated data into NASA’s publica on repository called NASA PubSpace.
• Intramural Authors – do this by u lizing NASA’s Document Availability Authoriza on (DAA/NF1676) process
• Extramural Authors – do this by u lizing NIH Manuscript Submission (NIHMS) System (the submission system for NASA PubSpace)
• The PubSpace collec on EXCLUDES patents, publica ons that contain material governed by personal privacy, export control, proprietary restric ons, or na onal security law or regula ons.
Showcase NASA’s Research to S mulate Future Discoveries 6 Extramural Deposits
Start here: h ps://go.nasa.gov/2CPJkr2
7 Where do I get help?
NASA Research Access Help Desk
Email: [email protected] Phone: (757) 864-6736 Hours: Monday through Friday 9:00 am to 5:00 pm Web: h ps://go.nasa.gov/2PDnERv
Just Google: “NASA Research Access” or “NASA PubSpace”
Showcase NASA’s Research to S mulate Future Discoveries 8 Where do I get help?
The Research Access Help Desk assists intramural and extramural authors with: • ORCID ID registra on • Issues with the NIHMS system or any part of the submission process • Ques ons regarding: • NASA’s Public Access Policy • Submi ng manuscripts using the NIHMS system and through the DAA process • PubSpace (access, why you don’t see your manuscript, selec on of manuscripts for PubSpace, etc.) • NASA data, including Data Management Plans • The DAA process • The NASA Technical Reports Server (NTRS) • Other general Inquiries
Showcase NASA’s Research to S mulate Future Discoveries 9 Numbers So Far (Updated Oct. 2018)
Manuscripts in PubSpace ORCID Registra ons
Includes Open Access 1,905 deposits to NIH 1,658
Deposited Since 2016 Grants With ORCIDs Via NIHMS Info Sent to NIHMS 888 3,594 Intramural: 555 Leading Indicator of Extramural: 333 Future Manuscript Deposits
Showcase NASA’s Research to S mulate Future Discoveries 10 h ps://go.nasa.gov/2J2j8d0 Showcase NASA’s Research to S mulate Future Discoveries 11 Addendums
Email Examples ORCID Log In NASA use of ORCID Links to References
Showcase NASA’s Research to S mulate Future Discoveries 12 NASA Email Reques ng ORCID Registra on - Example
Showcase NASA’s Research to S mulate Future Discoveries 13 ORCID Screens
Showcase NASA’s Research to S mulate Future Discoveries 14 NASA use of ORCID for NIHMS/PMC Process - Diagram START Grant Awarded Email sent to PI PI registers PI can sign into with with ORCID NIHMS with ORCID instruc on to and allows account info get ORCID NASA certain (Embedded permissions ORCID link) NIH has PIs with
Grant Package END Sent to NSSC ORCIDs pre- validated for Stamp Grant info onto PI’s authen ca ons ORCID account
Grant Info Grant funding ORCID registra on STI Updates grant databased in info pulled into info sent to NASA funding file and NSSC system STI Systems upon comple on sends to NIH
Allow 2-3 business days Email Examples - NIH
Showcase NASA’s Research to S mulate Future Discoveries 16 Links to References
• Increasing Access to the Results of Federally Funded Research - h ps://obamawhitehouse.archives.gov/sites/default/files/microsites/ ostp/ostp_public_access_memo_2013.pdf
• NASA Plan for Increasing Access to the Results of Scien fic Research - h p://ntrs.nasa.gov/search.jsp?R=20150020926
• Federal Register Vol. 81, No. 208 pp.74657-9 - h ps://www.federalregister.gov/d/2016-26014
• NIHMS Tutorial - h ps://www.nihms.nih.gov/db/sub.cgi?page=slides&slides_id=pi_deposit
Showcase NASA’s Research to S mulate Future Discoveries 17