Center for Knowledge Management
Starting Your ORCID Profile • Creating an ID • Entering Basic Profile Information • Adding Publications
1 What is an ORCID iD? Introduction Importance for grant seekers What does this tutorial cover?
Getting Started
Step 1: Register for a free ORCID iD Creating Your ORCID iD Table of Contents Step 2: Verify your email address
Populating Your ORCID Step 3: Employment history Step 4: Education/qualifications Record Step 5: Works
Conclusion
2 Developed by the Center for Knowledge Management at Vanderbilt University Medical Center, the goal of SPI-Hub™ is to be the go-to place for researchers’ and clinicians’ citation and bibliographic needs.
As part of this mission, SPI-Hub™ provides indicators of journal scholarship expressed through metadata in 25 fields (e.g., indexing status in biomedical databases, stated adherence to publishing policies/best practices, reporting of open access policies such fees and licensing options). https://spi-hub.app.vumc.org 3 This video guide will aid you in creating your ORCID profile and leverage SPI- Hub™’s “My Citations” feature.
The “My Citations” feature allows you to retrieve and review SPI-Hub™ established journal scholarly criteria for the journals in which you have published.
One of the options for “My Citations” includes use of an ORCID iD
https://spi-hub.app.vumc.org/cv-analysis
4 What is an ORCID iD? The ORCID iD is an open-source and non-proprietary persistent digital identifier that once obtained, disambiguates and uniquely identifies you from any other researcher.
• An individual researcher’s ORCID iD is formatted as https://orcid.org/0000-0002-1825-0097
How will an ORCID profile help me?
• Allows researchers to have an accurate, comprehensive, https://orcid.org openly available record of all their publications, grant awards, and professional service.
• Accommodates a personal statement of your unique interests and accomplishments.
• Allows linkage to other systems, including the eRA Commons platform used for NIH grant applications (see next slide). 5 https://grants.nih.gov/grants/guide/notice-files/NOT-OD-19-109.html The importance of an ORCID iD for grant seekers
• Recognizing the importance of researcher disambiguation and the opportunity for tracking professional outcomes along the career path, the National Institutes of Health, the Centers for Disease Control and Prevention, and the Agency of Healthcare Research and Quality issued notification that all individuals supported by research training, fellowship, research education and career development awards require an ORCID identifier at the time of submission.
• Once an ORCID iD is established, grant seekers addressed by the NIH policy must link their ORCID profiles with their eRA Commons account.
6 This guide explains the process for establishing the most foundational ORCID profile components: What does this • Creating an ORCID ID guide cover? • Listing your employment history • Adding your education & qualifications • Linking citations to your publications
7 Getting started
We recommend that you follow along with the creation and completion process by having two browser windows open side by side.
Window #1 Window #2
8 Step 1: Register for a free ORCID iD at http://orcid.org/register
Enter your name and email address
Create a password (8 characters, 1 letter or symbol, 1 number)
Note: this field needs to be set to “everyone” Update your visibility settings for your profile to be used in SPI-Hub™
Please note, visibility settings can be updated for each field on subsequent screens.
When you are done, select “Register” 9 Step 1 (continued): Register for a free ORCID iD at http://orcid.org/register
Once you select “Register,” the system may respond by suggesting existing profiles that could be you. If none of the existing profiles are yours, select “None of these are me, continue with registration.”
10 Step 2: Verify your email address
You are now brought to your ORCID profile page. You will notice a message at the top of the screen requesting you to verify your email address.
The ORCID system has sent you an email that includes a verification hyperlink. You will need to verify your primary email address before you can begin adding information manually to your ORCID record.
11 Populating your ORCID record
Step 3: Employment history Once you are in your ORCID profile, select “Add employment” to add current and previous employment experiences one at a time.
Required fields include: • Organization name • City • Country
Optional fields include: • Department • Role • Dates of employment
When you are finished completing the form, select “Add to list.”
You can then add another employment entry.
Please note, it doesn’t matter what order you add your employment experience; the system will reorder them in reverse chronologic order. 12 Populating your ORCID record
Step 4: Education/Qualifications
Next, you can select “Add qualification” (such as certificates or training programs) and/or “Add education.”
Required fields are designated with a red asterisk.
Note: You can add multiple educational experiences to this section, and the system will organize them in reverse chronologic order.
13 Populating your ORCID record
Step 5: Works
• Works refers to citations of your publication history, including peer-reviewed journal articles, white papers and technical reports, and other gray literature.
• ORCID offers multiple ways to do this. We are going to focus on the most streamlined approach – importing multiple citations at once using the “Search & Link” option
14 Populating your ORCID record
Step 5 (continued): Works o The search & link option allows you to bring multiple citations at once into your ORCID profile. o We recommend using Europe PubMed Central, as it contains all of PubMed plus additional citations. o You will need to grant Europe PubMed Central permission to access your ORCID profile. Click the “Authorize” button to do so. o You will be directed to the Europe PMC site. You will need to accept the privacy notice to continue. Check the box and click “Continue.”
15 Populating your ORCID record
Step 5 (continued): Works o Next, Europe PubMed Central will respond by searching and displaying a list of publications by authors matching your name. o Use the checkboxes to indicate which items in the list you want to import into your ORCID profile. o Next, click “Continue” at the top or bottom of the page. o Please be aware that you can modify the search statement in order to affect the search results.
16 Populating your ORCID record
Step 5 (continued): Works
o You will have the chance to review the selected citations before adding them to your profile.
o Once you are satisfied, select “Send to ORCID.” You will receive a confirmation message and can now return to ORCID to view your profile.
o You will immediately see your citations populated and sorted in reverse chronological order by the date of publication.
17 Populating your ORCID record
Step 5 (continued): Works
o If there are citations you would like to add that are not in Europe PubMed Central, you can also add them individually.
o One option is to use a digital object identifier (or DOI) by choosing “Add DOI” from the “Add works” menu.
18 Populating your ORCID record
Step 5 (continued): Works
o You can also add references manually by choosing “Add manually” from the “Add works” menu
19 Center for Knowledge Management
Basic profile • You have now completed a basic ORCID profile with complete your education, employment, and publication list.
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