EGP Reimbursement rules 2012

Please note, that in case the reimbursement is provided by EGP, only 2 delegates are reimbursed. Only economy class tickets bought minimum 2 weeks in advance are reimbursed. For reference please see Annexes J and L of the Rule Book, adopted at the Paris Council, Nov 2011, below

Party 2012 REIMBURSEMENT Fees ! Travel Hotel Registration fee Albania Te Gjelberit 400 ! yes yes yes Andorra 500 ! yes yes yes Austria, Die Grünen 20.400 ! no no no Belgium, ! 19.200 ! no no no Belgium, 20.400 ! no no no Bulgarian Greens 800 ! yes yes no Cyprus Greens 1.500 ! yes no no Czech Greens 1.000 ! yes yes no , Estonian Greens 400 ! yes yes yes Finland, Vihreät 19.900 ! no no no France, EELV 39.600 ! no no no Georgia, Georgia Greens Party 400 ! yes yes yes Germany, Bünd. 90/Die Grünen 50.600 ! no no no Greece, 19.200 ! no no no Hungary, LMP 4.000 ! no no no Hungary, Zöld Demokratak 800 ! yes yes no Ireland, Comhaontas Glas 1.000 ! yes yes no Italy, Federazione dei Verde 1.000 ! yes yes no Latvia, 1.200 ! yes yes no Luxemburg, déi gréng 5.200 ! no no no Malta, Alternattiva Demokratika, the Green Party 400 ! yes yes yes Moldova, Partidul Ecologist AV 400 ! yes yes yes Netherlands, De Groenen 1.000 ! yes yes no Netherlands, GroenLinks 23.600 ! no no no Norway, Miljöpartiet de Gronne 500 ! yes yes yes Poland, Zieloni 2004 800 ! yes yes no Portugal, Os Verdes 2.000 ! no no no Romenia, Partidul Verde 800 ! yes yes no Russia, Groza 600 ! yes yes no Slovakian Green Party 400 ! yes yes yes Slovenia, Youth Party 400 ! yes yes yes Spain, ICV 16.200 ! no no no Spain, Los Verdes 1.000 ! yes yes no Sweden, Miljöpartiet de Gröna 20.400 ! no no no , Grüne/Verts 2.000 ! no no no United Kingdom, Green Party of England and Wales 4.400 ! no no no United Kingdom, Scottish Green Party 500 ! yes yes yes Ukraine, Party of Greens of Ukraine 800 ! yes yes no 283.700 ! Observers Azerbejzan Greens 150 ! no no no Belarus Greens 150 ! no no no Bulgaria, Zelenite 150 ! no no no Croatia Greens 150 ! no no no Denmark - SF 5.800 ! no no no Russia, Green Russia 150 ! no no no Serbia - Zeleni 150 ! no no no Turkey Yesiller Partisi 150 ! no no no 6.850 ! Annex J Reimbursement Guidelines for EGP Council

Preamble The is an international organisation. It organizes international meetings and values the opportunity that face to face meeting gives for the functioning of the Green family at large, the networking and exchange of knowledge and experience. As a consequence travel forms an integral part of the activities. Wherever possible the European Green Party will try to diminish travel and will try to maximize resource efficiency and minimize environmental footprints. All of its travel activities shall be compensated by carbon offset programme payments. The Committee shall designate the carbon offset programme, reviewing the carbon offset programmes from time to time. European Greens’ Member Parties are encouraged to organize carbon offset for travel to or on European Green Party matters, as well.

General information The European Green Party is an international not for profit organisation that is subject to Belgian law and operates according to the regulation on the financing of political parties of the . Everyone who undertakes travel approved by the European Greens Committee and the Treasurer or the Secretary General will be reimbursed costs. This applies also to the European Greens Committee members and European Greens staff. 1. All reimbursement requests shall be submitted to the European Green Party office within one month of the activity. 2. The reimbursement form shall be sent to the EGP office by post with the original receipts and flight boarding passes attached. 3. Reimbursement shall only be made for those qualifying expenses for which receipts have been submitted. 4. It is recommended that copies of receipts submitted with the Reimbursement Form, be retained, until payment is received. 5. The European Green Party Reimbursement Form shall be used for all reimbursements. The form can be requested from the EGP office either by email [[email protected]] or by telephone +32 2 626 07 20. 6. Reimbursement will be made by Bank transfer. 7. To ensure prompt reimbursement, please supply all bank details required as indicated on the official European Green Party Reimbursement Form.

Travel The European Green Party recommends using the travel mode that creates the least carbon footprint, e.g. train/boat/bus/bicycle/foot. Examples of footprint calculators can be found below and are included in the reimbursement form. If travels benefit a frequent travel programme the travel points accumulated through EGP shall be used for EGP.

Accommodation When choosing accommodation the European Green Party recommends hotel/lodging that is mindful of its environmental and social and economic responsibility. If accompanied by a spouse, partner, family member or friend who is not otherwise eligible for reimbursement, that person shall pay the extra costs for the double or twin room.

Other Costs All other costs are subject to reimbursement after approval by the Treasurer or Secretary-General.

! ! Annex L Overview of the Travel Reimbursement Rules Fee Category Full Member Candidate Associate Financial Guest Working delegates delegates delegates advisors /Speaker Groups/ Networks a) 400/500! Two (Four) No reimbursement b) Two (Four) 800/1000/1200! c) 1500/1600! Two (Four) d) 2000! + No reimbursement

TRAVEL DISTANCE Less than 500km 2nd class train No reimbursement 2nd class 2nd class return train return train return

More than 500 2nd class train 2nd class 2nd class km or plane return train or train or plane plane return return

ACCOMODATION Fee category (a) Accommodatio No reimbursement Accommod Accommod Fee category (b) n: ation (may ation (may be asked be asked to to share room) share room) Fee category (c, No d) reimbursement

REGISTRATION FEE Fee category (a) Yes No

Fee category (b, No c, d)

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