District of Metchosin Minutes Council Meeting January 12, 2009 6:30 P.M., Closed Portion 7:00 P.M. Open Portion Council Chamber

Minutes Council Meeting January 12, 2009 6:30 P.M., Closed Portion 7:00 P.M. Open Portion Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell, and Tremblay. Also present were D. Drummond, Chief Administrative Officer; S. Dunlop, Fire Chief; and T. Van Swieten, Administrative Assistant.

In Camera, Exclusion of the Public

Moved and Seconded by Councillors Gramigna and Milne that the public be excluded under section 90 of the Community Charter in order to consider litigation or potential litigation affecting the municipality, or the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; and personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality. Carried Release of In Camera Resolutions

Moved and Seconded by Councillors Gramigna and Mitchell that Council request staff to get a legal opinion on indemnification on covenants for development permits. Carried The closed portion of the meeting was adjourned at 7:00 p.m. The open portion of the meeting was called to order at 7:36 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Mitchell that the agenda be approved by removing item 5(b) Development Permit Application, 4511 Parry Cross Road. Carried 2. Public Participation

Ed Cooper, Sooke Road, congratulated Councillor Tremblay on chairing a good meeting. Mr. Cooper stated his concerns with the lack of maintenance on roads and ditches during the snow and rain/floods of December 2008 and January 2009.

Pat Buttnor, Brookview Drive, was not happy with the road conditions during the snow of December 2008. Ms. Buttnor witnessed and accident due to icy road conditions and is concerned for the safety of everyone and feels the District could have done better.

Eila Zylak, LaBonne Road, agrees with Ms. Buttnor and Mr. Cooper, that the District did not go a good enough road clearing and could have done better. Ms. Zylak is also concerned that the salt

District of Metchosin - 2 - January 12, 2009 Council Meeting Minutes

and debris left from a rolled over snow plough in 2007 is still there, environmentally damaging the ground.

Gail Dalzell, Property Owner, Happy Valley Road, being a Langford resident, stated Langford had the same situation and when you run a truck 24/7, you will have mechanical issues. Ms. Dalzell feels rural residents need to be prepared for these situations and was very unusual weather and was not the roads contractors fault. Ms. Dalzell added that she feels Council should withdraw 1st and 2nd reading regarding the Slaughter House.

8:15pm Councillor Mitchell excused herself due to conflict of interest.

Ms. Dalzell continued by stating she did not feel the slaughter house belonged on Lindholm and it should go back to the beginning process and Council should get more information.

8:16pm Councillor Mitchell returned to the Council Meeting

Lyall Dutnall, Barrow Road, Barrow Road has major safety issues and the barrier is a dangerous situation and needs to be attended to immediately. Mr. Dutnall also feels snow removal was not up to satisfactory level by J & M Contracting.

Bruce McCall, Barrow, does not feel these were record lows and is concerned about medical situations. Does the Metchosin Fire Department have vehicles that can reach a resident if necessary?

Chief Dunlop, Fire Chief, stated that the fire department has always been able to reach any location in Metchosin and has appropriate vehicles and personal quads if needed. If a situation came up that it was needed, they have an agreement with the roads contractor and could request a plough in front of their vehicle clearing the way. Chief Dunlop also commented on people parking on roads has been a barrier for snow ploughs.

Theresa Harris, Woodstock, did not have a problem getting around in Metchosin and other municipalities. Ms. Harris helped other residents get around and was annoyed by the amount of residents leaving their cars on the side of the roads and in cul-de-sacs and asked Council about towing policies.

Chief Dunlop, Metchosin Volunteer Fire Department Chief, stated that the public works department worked around the clock and slept at the firehall while trucks were parked in the firehall warming up. There were problems, but the crew worked hard. Ambulance crews that were called out during the snow storm had summer tires and paged Metchosin fire department and did request help when it was needed. Ambulances were able to get into some places without help.

Ed Kahakauwila, Parry X Road, agreed crew was working very hard, but saw trucks sitting in the yard when they should have been out on the roads clearing 24/7. Mr. Kahakauwila feels road clearing is less satisfactory than it was years before.

Shelly Donaldson, Chalister Court, stated Flesh Road is an emergency access road and is washed out now and needs access to that road by May as she has livestock there that she needs to tend to.

Members of the Metchosin Cricket Club Spoke to Council, they stated that they enjoy playing cricket here in Metchosin and have tried over the years to encourage Metchosin residents to join. They have been successful recruiting a Pearson College student for one year, and another young

District of Metchosin - 3 - January 12, 2009 Council Meeting Minutes

cricket player from Colwood that has been very successful in the game. Although they have not had success engaging Metchosin residents, they will work with Councillor Milne to try and get the word out.

Moved and Seconded by Councillors Mitchell and Milne that Council ask staff, once all the additional costs are known, to prepare a complete report on all aspects of the District’s snow removal during the recent snow storms together with their recommendations for future snow clearance. Carried 3. Minutes

Moved and Seconded by Councillors Gramigna and Tremblay that the minutes of the Inaugural Council meeting held December 8, 2008, and the Special Council Meeting minutes of December 18, 2008 be adopted Carried Moved and Seconded by Councillors Gramigna and Milne that the minutes of the Planning and Environment Committee meeting held December 18, 2008 be received. Carried Moved and Seconded by Councillors Milne and Gramigna that the minutes of the Parks and Recreation Committee meeting held December 18, 2008 be received. Carried Moved and Seconded by Councillors Milne and Tremblay that the minutes of the Highways and Communications Committee meeting held December 18, 2008 be received. Carried 4. Business Arising out of the Minutes

a) BC Towns for Tomorrow Infrastructure Program

Moved and Seconded by Councillors Mitchell and Milne that Council resubmit the Village Multi-Use Trails Project to the Towns for Tomorrow Program, with Metchosin’s priority being the Morrow Bridge Project, and consider allocating its share of $7,400 in the 2009 five year financial plan. Carried Moved and Seconded by Councillors Mitchell and Gramigna that Council submit an application to the BC Towns for Tomorrow Program for the Morrow Bridge Replacement Project for its 2009 submission and consider allocating the District’s share of approximately $420,000 in its 2009 budget. Carried b) Authorization for Subdivision Application to Proceed, 4772 Rocky Point Road

Moved and Seconded by Councillors Gramigna and Milne that Council authorize the application for a subdivision in the Agricultural Land Reserve at 4772 Rocky Point Road, Lots 1 and 2, Plan VIP53713, Section 20, Metchosin District, to proceed to the Agricultural Land Commission and to indicate that Council has no objection to the application given that the proposed subdivision will have no overall impact on the agricultural capability or use of the property. Carried d) Metchosin Volunteer Firefighters Association, Occupancy Agreement, 2009-2013

Moved and Seconded by Councillors Milne and Tremblay that Council approve a occupancy agreement between the District of Metchosin and the Metchosin Volunteer Firefighters Association for a five year term. Carried

District of Metchosin - 4 - January 12, 2009 Council Meeting Minutes

e) Metchosin Producers’ Association, Licence of Occupation, 2009 - 2013

Moved and Seconded by Councillors Milne and Mitchell that Council approve a licence of occupation to the Metchosin Producers’ Association for a five year term. Carried f) Metchosin Equestrian Society, Licence of Occupation, 2009 - 2013

Moved and seconded by Councillors Milne and Tremblay that Council approve a licence of occupation to the Metchosin Equestrian Society for a five year term. Carried g) Metchosin Cricket Club, Licence of Occupation, 2009 - 2013

Moved and seconded by Councillors Milne and Gramigna that Council approves a licence of occupation to the Metchosin Cricket Club for a five year term. Carried 5. Mayor’s Report

Mayor Ranns reported on dedication of the young volunteer firefighters in our fire department. Our young firefighters are hard working and stand up to the challenge, dealing with life and death on a regular basis. Mayor Ranns thanked Chief Dunlop for all her dedicated hard work over the snow and rain falls, going over and beyond to help the community and its residents. Mayor Ranns also commented on Treaty Negotiation, that UBCM Member Release stated that the Province is negotiating land and resource agreements outside the treaty process that can affect local government interests and jurisdiction.

6. REPORTS FOR ACTION

a) Capital Regional District, Municipal Environmental Educator Program

Discussion on recycling for the District Hall and educational programs. Staff is to contact Capital Regional District and find a contact person to get more information regarding re-cycling before making a decision.

b) West Shore RCMP, Strategic Planning Priorities

Moved and Seconded by Councillors Mitchell and Milne that staff email Inspector Faulkner and thank him for supporting and participating in Metchosin’s crime forum and request the RCMP’s continued visible presence in Metchosin. Carried 7. Staff Reports for Information

a) Metchosin Community House Project, Update b) Metchosin Municipal Environmental Educators, 2008 Annual Report c) West Shore RCMP, Monthly Policing Report, November 2008 d) Building Permit Revenue Report, October, November and December 2008 e) Public Communications Report, October, November and December 2008 f) Declaration of Contract under section 107 of the Community Charter, L.A. Limousine, December 18, 2008 (Kyara Kahakauwila)

Moved and Seconded by Councillors Gramigna and Milne that the reports be received for information. Carried

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8. Correspondence for Action

a) Federation of Canadian Municipalities, Infrastructure as Economic Stimulus

Members discussed responding that Metchosin is prepared to commence essential infrastructure projects.

b) Yale Shap, 755 Cains Way, East Sooke, Request for Municipal Boundary Extension

c) City of Langford, Ministry of Transportation and Infrastructure Island Rail Study

Moved and Seconded by Councillors Mitchell and Milne that Council write to the Provincial Minister of Transportation and Infrastructure to express our total support for the proposed Island Rail Study being conducted by his Ministry, and request that he approve and support the participation of the West Shore municipalities as requested by Langford Mayor Stewart Young in his letter of December 19, 2008, with copies to the participating municipalities. Carried d) City of Langford, Victoria Regional Transit Commission Representation

Moved and Seconded by Councillors Mitchell and Milne that Council write a second letter to the Provincial Minister of Transportation endorsing Mayor Young’s request of December 19, 2008, that he authorise an increase in the number of commissioners representing View Royal/Langford/Highlands/Metchosin/Sooke/Juan de Fuca on the Victoria Regional Transit Commission to more fairly represent its far larger population. Carried 9. Correspondence for Information

a) Association of Vancouver Island and Coastal Communities, 2009 Resolutions Members discussed the late resolution submitted at the 2008 UBCM Conference and is it going forward to the 2009 UBCM Conference.

b) L. Engelking, Municipal Environmental Educator Members discussed writing a letter of sincere thanks to Mr. Engelking for all his years of service to the District.

10. Adjournment

Moved and Seconded by Councillors Gramigna and Milne that the meeting be adjourned at 9:25p.m. Carried

Certified Correct:

______Mayor Corporate Officer

District of Metchosin

Minutes Council Meeting January 26, 2009 at 7:00 P.M. 6:45 P.M. Closed Portion Council Chamber Metchosin Municipal Hall ______

Closed Portion, Exclusion of the Public

Moved and Seconded by Councillors Gramigna and Mitchell that the public be excluded under section 90 of the Community Charter in order to consider personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Carried Release of Closed Portion Resolutions

Moved and Seconded by Councillors Mitchell and Tremblay that Council appoint Yvonne Carnell to the Parks and Trails Advisory Select Committee. Carried The closed portion of the meeting was adjourned at 6:55 p.m. The open portion of the meeting was called to order at 7:00 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Mitchell that the agenda be approved as presented. Carried 2. Public Participation

Tim Middleton, 1286 Neild Road, asked for clarification on Mayor Ranns’ comments on the variance permit application for 1284 Neild Road.

Gail Dalzell, Happy Valley Road property owner, expressed concern for the condition of the approaches to the Flesh Road bridge; concern that the adjustment to honorarium policy gives honorariums to all volunteer firefighters; and concern that the proposed resolution to AVICC should specify that it is for commercial power only.

Nancy Vieira, agent for the applicant for the variance permit for 1284 Neild Road, requested the variance as the owners wish to sell the home, noted that the applicant is comfortable with the proposed variance, and reviewed the history of the home as a ‘link home’.

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Moira Hourigan, expressed support for the proposed resolution to AVICC on independent power projects.

Bruce Lord, principal, West-Mont School, expressed that the request for a speed zone is a pro- active action to protect children’s safety considering the speed of traffic in the area, noted that not many children walk to any school these days.

Paul Gruno, Lindholm Road, expressed opposition to the proposed abattoir on Lindholm Road, submitted a written statement, and asked for clarification why the bylaws were on the meeting agenda.

Lenore Davidson, Speyside Lane, commented that West-Mont School should be required to resolve the parking and traffic issues around the school.

3. Minutes

Moved and Seconded by Councillors Gramigna and Tremblay that the minutes of the Council meeting held January 12, 2009 be corrected in item 6(b). Carried Moved and Seconded by Councillors Tremblay and Mitchell that the minutes of the Finance and Heritage Committee meeting held January 12, 2009 be received. Carried Moved and Seconded by Councillors Gramigna and Mitchell that the minutes of the Planning and Environment Committee meeting held January 19, 2009 be received. Carried Moved and Seconded by Councillors Milne and Tremblay that the minutes of the Parks and Recreation Committee meeting held January 19, 2009 be received. Carried Moved and Seconded by Councillors Mitchell and Tremblay that the minutes of the Highways and Communications Committee meeting held January 19, 2009 be received. Carried 4. Business Arising out of the Minutes

a) Development Permit Application, 4511 Parry Cross Road

Moved and Seconded by Councillors Gramigna and Milne that Council authorize issuance of Development Permit 09-01 to allow construction of a new dwelling at 4511 Parry Cross Road (Lot 21, Plan 1184, Section 2, Metchosin District) subject to the following conditions: (a) That the proposed building plans and location are consistent with the site plan dated November 27, 2008 (Project number 10-080816); (b) That the excavation for the foundation of the house is reviewed by a professional engineer to ensure field conditions are considered suitable for house construction; (c) That the footing location meet the setback recommended in the Levelton report of November 28, 2008, which refers to a 1.5H:1V splay from the toe of the slope plus 6m; (d) That the storm water from the house be directed into the forested area on the property adjacent to the driveway in front of the house (i.e. the area to the northwest of the setback), but that further review of the permeability of the existing soils be undertaken once excavation has commenced to confirm the ability of the soils to accept the storm water, and the best approach for infiltration consistent with the District’s Rain Water Protection and Management Bylaw; District of Metchosin - 3 - January 26, 2009 Council Meeting Minutes

(e) That the existing bank vegetation, including trees, brush and ground cover, remain in its present condition; (f) That fill materials, including prunings, grass clippings and vegetal waste, not be placed on the bank; (g) That landscaping not concentrate surface runoff onto the bank; and, (h) all exterior and interior building modifications are undertaken in compliance with the conditions of a valid Building Permit. Carried b) Amendment to Policy F-100.15, Annual Adjustment to Honorariums

Moved and Seconded by Councillors Tremblay and Milne that Council to approve Policy F- 100.15, Annual Adjustment to Honorariums. Carried c) Metchosin School Museum Society, UBCM Community Tourism Program, Project Update

Moved and Seconded by Councillors Milne and Gramigna that Council approve the report of the Metchosin School Museum Society project under the UBCM Community Tourism Program and direct staff to request that UBCM approve the time limit on the project to July 1, 2009. Carried d) Peninsula Agricultural Commission, 2009 Administration Costs

Moved and Seconded by Councillors Mitchell and Milne that Council adopt recommendation No. 2 as the most appropriate cost sharing formula for the District of Metchosin to become a member of the Peninsula Agricultural Commission and direct staff to include the necessary funding of $762 in the 2009 draft budget. Carried Moved and Seconded by Councillors Mitchell and Milne that recommend Council appoint Jim MacPherson as Council representative, to the Peninsula Agricultural Commission, and appoint a local Metchosin Farmer to the Peninsula Agricultural Commission. Carried Moved and Seconded by Councillors Mitchell and Milne that $500 be included in the draft 2009 budget for the Agricultural Advisory Select Committee for general expenses. Carried e) UBCM Community to Community Grant

Moved and Seconded by Councillors Milne and Tremblay that Council apply to the UBCM Community to Community Forum Program for a Newly Elected Community to Community Forum Grant. Carried f) Western Canada Wilderness Committee, BCs Rivers and Streams at Risk, Independent Power Projects (Proposed Resolution to the Association of Vancouver Island Coast Communities on Independent Hydro Power Projects)

Moved and Seconded by Councillors Milne and Gramigna that Council submit a proposed resolution to the Association of Vancouver Island Coast Communities that the Provincial Government place a moratorium on issuing water licences or licences of occupation for independent power projects until all IPPs are publicly owned and regulated by BC Hydro; regulations require all IPPs to be assessed under the Environmental Assessment Act to determine if they are appropriate; and regional plans are developed for all IPPs. Carried District of Metchosin - 4 - January 26, 2009 Council Meeting Minutes

g) Metchosin Road School Zone Request for West-Mont School

Moved and Seconded by Councillors Mitchell and Tremblay that Council direct staff to install SP-1 school signs in the vicinity of West-Mont School at 4075 Metchosin Road. Councillor Milne opposed. Carried

h) Public Works Motor Vehicle Accident, January 5, 2009

Moved and Seconded by Councillors Gramigna and Mitchell that Council direct staff to appeal the ICBC decision regarding the public works motor vehicle accident on January 5, 2009 on behalf of J&M Highway Specialists. Carried 5. Mayor’s Report

Mayor Ranns reported that Council has reappointed Yvonne Carnell to the Parks and Trails Advisory Select Committee; and that Ministry of Public Safety and Solicitor General has confirmed that the population of Metchosin remains under 5000 and as a result, Metchosin will not assume responsibility for its policing services on April 1, 2009.

6. Reports for Action

a) Development Variance Permit Application, 1284 Neild Road

Moved and Seconded by Councillors Gramigna and Milne that Council deny the application for Development Variance Permit 09-01 for Lot B, Strata Plan 733, Sections 116 and 117, Metchosin District, 1284 Neild Road. Carried b) Appointment of Councillor Mitchell as Non-Voting Liaison to the Metchosin Arts and Cultural Association

Moved and Seconded by Councillors Milne and Tremblay that Councillor Mitchell be appointed as non-voting liaison to the Metchosin Arts and Cultural Association. Carried 7. Bylaws

Councillor Mitchell left the meeting at 7:57 p.m. due to a perceived conflict with the abattoir proposal.

Correspondence from John Buchanan, Mike Peterson, Tom Plasterer, Abattoir Proposal

Moved and Seconded by Councillors Gramigna and Tremblay that Council receive the correspondence on the abattoir proposal. Carried a) Bylaw 555, Metchosin Land Use Amendment Bylaw No. 555, Proposed Abattoir Zone

Moved and Seconded by Councillors Gramigna and Milne that Council rescind second reading of Metchosin Land Use Amendment Bylaw No. 555. Carried Moved and Seconded by Councillors Gramigna and Milne that Council rescind first reading of Metchosin Land Use Amendment Bylaw No. 555. Carried District of Metchosin - 5 - January 26, 2009 Council Meeting Minutes

b) Bylaw 557, Metchosin Land Use Bylaw Amendment Bylaw No. 557, Rezone 4335 Lindholm to Proposed Abattoir Zone

Moved and Seconded by Councillors Gramigna and Tremblay that Council rescind second reading of Metchosin Land Use Amendment Bylaw No. 557. Carried Moved and Seconded by Councillors Gramigna and Tremblay that Council rescind first reading of Metchosin Land Use Amendment Bylaw No. 557. Carried Councillor Mitchell returned to the meeting at 8:00 p.m.

8. Question Period

9. Adjournment

Moved and Seconded by Councillors Gramigna and Tremblay that the meeting be adjourned at 8:11 p.m. Carried

Certified Correct:

______Mayor Corporate Officer District of Metchosin

Minutes Council Meeting February 2, 2009 at 7:00 P.M. 6:55 P.M. Closed Portion Council Chamber Metchosin Municipal Hall ______

The closed portion of the meeting was called to order at 6:55 p.m.

Closed Portion, Exclusion of the Public

Moved and Seconded by Councillors Gramigna and Mitchell that the public be excluded under section 90 of the Community Charter in order to consider personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality. Carried The closed portion of the meeting was adjourned at 6:56 p.m. The open portion of the meeting was called to order at 7:21 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Mitchell that the agenda be approved as presented with the addition of reports on the Victoria Film Festival and on the Local Government Leadership Academy, Elected Officials Training Seminar. Carried 2. Presentations

a) Gillian Petrini, Coordinator, Westshore Community Literacy Plan

Ms. Petrini presented the Westshore Community Literacy Plan and the relation of literacy to income, employment, health and well being, and participation in communities. 2010 Legacies Now has provided funding for the Westshore program which will establish a task group and create a profile of literacy programs and services.

b) Stan Orchard, BullfrogControl.com Inc., 2008 Bullfrog Eradication Program Results

Mr. Orchard presented the rresults of the 2008 Bullfrog Eradication Program noting that of a large area surveyed in the Happy Valley Road/Lindholm Road/Kangaroo Road area bullfrogs were only found in four sites. Mr. Orchard noted that the program was relatively easy to undertake due to Metchosin early action. He asked Council to continue the program in 2009 to revisit the 2008 sites and to expand the program to survey areas in the Glen Forest Way/Pears Road areas to ensure eradication of bullfrogs in Metchosin and asked Council o promote public awareness in the community.

District of Metchosin - 2 - February 2, 2009 Council Meeting Minutes

3. Public Participation There was no public participation.

4. Minutes

Moved and Seconded by Councillors Milne and Tremblay that the minutes of the Council meeting held January 26, 2009 be adopted as presented. Carried 5. Mayor’s Report Councillors Tremblay and Milne reported that the newly elected council seminar was very informative and well worth attending. Councillor Mitchell encouraged residents to attend the Victoria Film Festival this week. Mayor Ranns reported that, as CRD Finance Committee chair, the Board is aware of costs and will be demanding results from all CRD programs. Mayor Ranns reported that the Community House will open on March 21, 2009 and that the project is coming along well.

5. Reports for Action

a) Detached Secondary Suites Committee, Terms of Reference

Moved and Seconded by Councillors Gramigna and Milne that Council approve the Detached Secondary Suites Committee terms of reference with the addition of a requirement for members to declare that they are not in contravention of the secondary suite provisions of the Land Use Bylaw. Carried 6. Reports for Information

a) RCMP Policing Report, December 2008 b) Fire Department Report, December 2008 c) 2008 Bullfrog Eradication Program Results

Moved and Seconded by Councillors Milne and Gramigna that Council fund the Bullfrog Eradication Program in the amount of $4000 in 2009. Carried 7. Correspondence for Information

a) Westshore Community Literacy Plan

Moved and Seconded by Councillors Mitchell and Gramigna that Council forward the correspondence from the Westshore Community Literacy Plan to the Metchosin Community Association. Carried 8. Adjournment Moved and Seconded by Councillors Milne and Tremblay that the meeting be adjourned at 8:25 p.m. Carried

Certified Correct:

______Mayor Corporate Officer District of Metchosin

Minutes Council Meeting February 16, 2009 at 7:00 P.M. 6:55 P.M. Closed Portion Council Chamber Metchosin Municipal Hall ______

The closed portion of the meeting was called to order at 6:55 p.m.

Closed Portion, Exclusion of the Public

Moved and Seconded by Councillors Gramigna and Milne that the public be excluded under section 90 of the Community Charter in order to consider personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality. Carried The closed portion of the meeting was adjourned at 7:03 p.m. The open portion of the meeting was called to order at 7:05 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Mitchell that the agenda be approved as presented with the removal of appointment of Councillor Tremblay to the Metchosin Hall Society. Carried 2. Presentations

a) Geoffrey Hadley, Juan de Fuca Senior Citizens’ Association Building Expansion Committee

Mr. Hadley presented the Association’s plans for expansion of the seniors centre at West Shore Parks and Recreation. Mr Hadley noted that $120,000 allocated in the 2009 WSPR budget for the project, however the Association required $330,000 in 2009 in order to proceed with Phase I of the project. The Association has committed to providing 60% of its program space to WSPR. Mr. Hadley requested Council’s support either through capital funding or an infrastructure grant application.

3. Public Participation

Moira Hourigan, Metchosin Road, expressed concern for volume of traffic safety at the intersection of Briarwood Lane and Metchosin Road if traffic from Colwood’s Pelican Way is given access.

Gail Dalzell, Happy Valley Road property owner, expressed opposition to opening Pelican Way gate, support for repair of the Hall Bridge and clearing of the creek to prevent flooding, suggested District of Metchosin - 2 - February 16, 2009 Council Meeting Minutes

a change to the property transfer tax resolution and a new classification non-agricultural farmland, and opposition to the excessive West Shore Parks and Recreation budget.

Pat Warman, Kangaroo Road, expressed support for the Juan de Fuca Seniors Association request for support for the building expansion as it provides great programs and has very little space.

4. Minutes

Moved and Seconded by Councillors Mitchell and Gramigna that the minutes of the Council meeting held February 2, 2009 and the minutes of the special Council meeting held February 12, 2009 be adopted as corrected to show that the Detached Secondary Suite Committee terms of reference were changed. Carried Moved and Seconded by Councillors Tremblay and Milne that the minutes of the Finance and Heritage meeting held February 2, 2009 be received. Carried 5. Business Arising

a) UBCM Community Tourism Program, Stinking Fish Studio Tour, Final Report

Moved and Seconded by Councillors Mitchell and Gramigna that Council receive the Stinking Fish Studio Tour Final Report for the UBCM Community Tourism Program. Carried b) Union of BC Municipalities, Grant Opportunities and Upcoming Deadlines

Moved and Seconded by Councillors Tremblay and Milne that Council express its concerns to the Union of BC Municipalities that the District of Metchosin has projects that are shovel-ready and essential to the community and cannot afford to partake in any of the funding programs currently available and request that the Union of BC Municipalities encourage the Province to provide funding for more suitable programs to the current economic climate. Carried c) CRD Pesticide Use Reduction Education Funding Request for $500

Moved and Seconded by Councillors Milne and Tremblay that Council approve continued funding to the Capital Regional District Pesticide Use Reduction Education Program in the amount of $500. Carried Moved and Seconded by Councillors Mitchell and Tremblay that Council refer the question of the CRD Pesticide Use Reduction Education Program to the Agricultural Advisory Select Committee to comment on effectiveness of the program and it impact on small lot agriculture and request that the Committee pass the program information to the Peninsula Agricultural Commission for comment. Carried 6. Mayor’s Report

Mayor Ranns reported that the District will advertise for members of the community who have disabilities to participate as community consultants for the Intermunicipal Advisory Committee on Disability Issues.

District of Metchosin - 3 - February 16, 2009 Council Meeting Minutes

7. Reports for Action

a) 2008 Snow Storm Report

Moved and Seconded by Councillors Mitchell and Milne that Council receive the report and provide copies to residents who contacted the Municipal Hall during the 2008 winter storms and refer to the report on the website. Carried b) Letters of Thanks to Volunteers during the 2008 Snow Storm

Members discussed thanking residents who assisted during the 2008 snow storm.

c) West Shore Parks and Recreation 2009 Budget

Moved and Seconded by Councillors Mitchell and Milne that Council withhold approval of the West Shore Parks and Recreation 2009 budget until an amount is set aside in the operating budget for an independent asset condition review (possibly from the strategic plan funds); the budget is redrafted to include all of the capital projects that the Society wishes to proceed with in 2009; and the budget is reformatted on a full-cost accounting basis with the $3million administration and general maintenance budget allocated to the same thirteen programs shown in the 2008 budget. Carried Moved and Seconded by Councillors Mitchell and Milne that Council request a listing of legal opinions sought by West Shore Parks and Recreation in 2008 indicating the cost of each opinion and from which account the opinion was funded. Carried d) Briarwood Lane /Pelican Way Fire Access Gate

Moved and Seconded by Councillors Gramigna and Milne that Council postpone consideration of the Briarwood Lane/Pelican Way fire access gate. Carried e) Hall Bridge Repairs

Moved and Seconded by Councillors Mitchell and Milne that Council direct staff investigate options for temporary repair of Hall Bridge and if that is not possible to obtain three competitive bids to repair the east abutment. Carried f) Purchasing Policy Review

Moved and Seconded by Councillors Mitchell and Milne that Council direct staff to postpone the development of a new purchasing policy until UBCM confirms that discussions with the Provincial government are complete. Carried g) BC Climate Action Charter

Moved and Seconded by Councillors Milne and Gramigna that the District of Metchosin become a signatory to the BC Climate Action Charter and include an addendum which states that Metchosin remains committed to preserving the unique rural character of the community; that by signing the Charter, the District does not commit itself to increasing the density of development within the community; Metchosin will pursue greenhouse gas emission reduction strategies which are compatible with the rural nature of the community; Council recognizes the importance of preserving the Province’s agricultural land base; and Council recognizes that development District of Metchosin - 4 - February 16, 2009 Council Meeting Minutes

policies must be sensitive to and respectful of regional issues and existing policy documents such as the Regional Growth Strategy. Carried i) Proposed Resolution to the Association of Vancouver Island Coastal Communities (AVICC) on BC Property Transfer Tax and Affordable Housing

Moved and Seconded by Councillors Milne and Mitchell that Council submit the proposed resolution on BC Property Transfer Tax and Affordable Housing to the Association of Vancouver Island Coastal Communities. Carried j) Proposed Resolution to the Association of Vancouver Island Coastal Communities (AVICC) on Farm Assessment

Moved and Seconded by Councillors Mitchell and Tremblay that Council submit the proposed resolution on Farm Assessment to the Association of Vancouver Island Coastal Communities as changed to remove the words “strenuous” and “once it has adopted more sensible criteria”. Carried k) Council Conferences 2009

Members discussed conference attendance.

8. Reports for Information

a) Community Works Fund (Gas Tax Transfer Agreement)

Members discussed projects options and asked staff to prepare a list of recommended eligible projects.

b) Public Communications Monthly Report, January 2009

Moved and Seconded by Councillors Gramigna and Mitchell that receive the reports for information. Carried c) Building Inspection Monthly Report, January 2009

Moved and Seconded by Councillors Gramigna and Mitchell that receive the reports for information. Carried 9. Correspondence for Action

a) Juan de Fuca Senior Citizens’ Association, Building Expansion Committee, Request to Support Planned Extension to the Juan de Fuca 55+ Activity Centre

b) Intermunicipal Advisory Committee on Disability Issues, Request for Support in Principle to Allocate Measuring Up Funds to Coordinator and Consultants

Moved and Seconded by Councillors Mitchell and Gramigna that Council support the allocation of Measuring Up funds to the Coordinator and community consultants. Carried District of Metchosin - 5 - February 16, 2009 Council Meeting Minutes

10. Adjournment

Moved and Seconded by Councillors Mitchell and Tremblay that the meeting be adjourned at 8:31 p.m. Carried

Certified Correct:

______Mayor Corporate Officer District of Metchosin

Minutes Special Council Meeting February 26, 2009 at 3:00 P.M. Council Chamber Metchosin Municipal Hall ______

1. Call to Order

Mayor Ranns called the meeting to order at 3:03 p.m.

2. Public Participation

There was no public participation.

3. Reports for Action

a) Development Permit Application, 4511 Parry Cross Road

Moved and Seconded by Councillors Gramigna and Milne that Council approve issuance of amended Development Permit 09-01 to allow construction of a new dwelling at 4511 Parry Cross Road (Lot 21, Plan 1184, Section 2, Metchosin District), subject to the following conditions: (a) That the proposed building plans and location are consistent with the site plan dated November 27, 2008 (Project number 10-080816); (b) That the excavation for the foundation of the house is reviewed by a professional engineer to ensure field conditions are considered suitable for house construction; (c) That the footing location meet the setback recommended in the Levelton report of November 28, 2008, which refers to a 1.5H:1V splay from the toe of the slope plus 6m; (d) That the storm water from the house be directed into the forested area on the property adjacent to the driveway in front of the house (i.e. the area to the northwest of the setback), but that further review of the permeability of the existing soils be undertaken once excavation has commenced to confirm the ability of the soils to accept the storm water, and the best approach for infiltration consistent with the District’s Rainwater Protection and Management Bylaw; (e) That the existing bank vegetation, including trees, brush and ground cover, remain in its present condition; (f) That fill materials, including prunings, grass clippings and vegetal waste, not be placed on the bank; (g) That the septic tank be located in accordance with the attached plan, consistent with any conditions, regulations or approvals required by the Vancouver Island Health Authority; (h) That a ditch be prepared in the location shown on the attached plan to catch any surficial runoff from the fire training exercise so it does not travel over the slope, consistent with the Levelton letter dated February 20, 2009 which confirms that the proposed ditch will have no impact on slope stability; District of Metchosin - 2 - February 26, 2009 Special Council Meeting Minutes

(i) That water collected in the ditch, if any, be pumped to the forested area recommended to receive stormwater in the Levelton report dated November 28, 2008; (j) That landscaping not concentrate surface runoff onto the bank; and, (k) All exterior and interior building construction and/or modifications are undertaken in compliance with the conditions of a valid Building Permit. Carried 4. Adjournment

Moved and Seconded by Councillors Gramigna and Mitchell that the meeting be adjourned at 3:10 p.m. Carried

Certified Correct:

______Mayor Corporate Officer District of Metchosin

Minutes Council Meeting, March 1, 2010 immediately following the Finance and Administration Committee meeting Closed Portion at 6:15 P.M. Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell and Tremblay. Also present were J. Martignago, Chief Administrative Officer, and L. Urlacher, Deputy Clerk

The meeting was called to order at 6:15 p.m.

Moved and Seconded by Councillors Gramigna and Milne that the meeting be closed under section 90 of the Community Charter in order to consider personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality. Carried The closed portion of the meeting was adjourned at 6:58 p.m. The open portion of the meeting was called to order at 7:22 p.m. immediately following the Finance and Administration Committee meeting.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Tremblay that Council approve the agenda as presented. Carried 2. Public Participation

Bob Mitchell, Wootton Road, commented that Council is the political decision maker in regards to the Detached Secondary Suites and referred to the Oath of Office. Mr. Mitchell expressed concerns as to the Terms of Reference and stated that Metchosin is a unique community.

Gail Dalzell, Happy Valley Road property owner, thanked staff and the chair of the Detached Secondary Suite Advisory Committee for their professionalism in dealing with meeting procedures and stated that the Detached Secondary Suite Advisory Committee meets quorum and should continue with the remaining members.

Lenore Davidson, Speyside Lane, stated that she attended the February 18th Detached Secondary Suites Advisory Committee and expressed that the remaining committee members should continue as they have made progress and have developed a process for assessing issues.

Jim MacPherson, Eagle Tree Place, commented that the composition of the committee was too large and expressed concerns as to the remaining representation. Mr. MacPherson stated that the committee should be disbanded and restructured with representation from both sides with an outside chair/facilitator.

District of Metchosin - 2 - March 1, 2010 Council Meeting Minutes

3. Minutes

Moved and Seconded by Councillors Mitchell and Milne that Council approve the minutes of the Council meeting held on February 15, 2010 and the minutes of the Special Council meeting held on February 23, 2010. Carried

4. Business Arising

a) Local Government Elections Task Force

Moved and Seconded by Councillors Milne and Gramigna that the Local Government Task Force:  information be on the municipal website  an open house meeting be held in April at the Finance and Administration Committee meeting  the municipality ask for comments that are copied to us and sent to Elections BC.

After discussion and friendly amendments the following was approved by general consensus:

that the Local Government Task Force information be uploaded to the municipal website, the Local Government Task Force information be included in the Metchosin Mail and that Council discuss their submission separately from the public perspective submissions.

5. Mayor’s Report

Mayor Ranns reported on the sale of WFP lands and will provide more information after the CRD March meeting and reported that Council is still deliberating as to the Detached Secondary Suite Committee.

6. Reports for Action

a) Climate Action West Shore

Moved and Seconded by Councillors Mitchell and Milne that Council send a letter of endorsement to the West Shore Chamber of Commerce. Carried

7. Bylaws

a) Metchosin Official Community Plan Amendment Bylaw, No. 565

Moved and Seconded by Councillors Gramigna and Tremblay that Metchosin Official Community Plan Amendment Bylaw, No. 565 be adopted. Councillor Mitchell opposed the motion Carried

District of Metchosin - 3 - March 1, 2010 Council Meeting Minutes

8. Correspondence

a) Victoria Wheeler Cycling Club

Moved and Seconded by Councillors Milne and Tremblay that Council approve the request for the use of the municipal roads for three training races on April 11, 2010 and June 16, 2010. Carried

b) BC Transit - Victoria Regional Rapid Transit

Approved by general consensus that Council invite John Harris to present a detailed overview of the activities and progress of the Rapid Transit Project.

9. Question Period

10. Adjournment

Moved and Seconded by Councillors Tremblay and Mitchell that Council adjourn the meeting at 8:25p.m. Carried

Certified Correct

______Mayor Corporate Officer

District of Metchosin

Minutes Council Meeting March 2, 2009 at 7:00 P.M. 6:30 P.M. Closed Portion Council Chamber Metchosin Municipal Hall ______

The closed portion of the meeting was called to order at 6:30 p.m.

Closed Portion, Exclusion of the Public

Moved and Seconded by Councillors Gramigna and Tremblay that the public be excluded under section 90 of the Community Charter in order to consider personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality. Carried The closed portion of the meeting was adjourned at 6:57 p.m. The open portion of the meeting was called to order at 7:51 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Milne that the agenda be approved as presented with the addition of a report on BC Strategic Community Investment Funds and correspondence from the Metchosin Hall Society. Carried 2. Presentations

a) Steve and Andrea Voysey, 4415 Spellman Place, Request for Parkland Exchange

Mr. Voysey requested that Council consider his request to put a gravel surface and use the existing driveway located on the park parcel on Spellman Place adjacent to his property.

3. Public Participation

Thomas Cole, Hibbert Lane, asked what Council is doing about the equipment stored on the Metchosin Properties parcel on Sooke Road.

Ed Cooper, Sooke Road, commented on discrepancy in the budget and actual cost of the Barrow Road project that there has been no transparency or accountability for the project.

Gail Dalzell, Happy Valley Road property owner, commented that the Community Hall could be a resource for the Emergency Program and that a one dollar lease is financially irresponsible. District of Metchosin - 2 - March 2, 2009 Council Meeting Minutes

Charlotte Adams, Parks and Trails Advisory Committee, expressed opposition to the use of Spellman Park for a driveway as it is a dangerous precedent for parkland.

Jim MacPherson, commented that illegal suites are not contributing to costs for snow removal and asked Mayor Ranns for clarification on his comments regarding East Sooke rural A zoning.

Leanore Davidson, Speyside Lane, commented that the BC Assessment Authority determines the value of land and improvements for property tax purposes.

4. Minutes

Moved and Seconded by Councillors Mitchell and Gramigna that the minutes of the Council meeting held February 16, 2009 and the special Council meeting held February 26, 2009 be adopted. Carried 5. Reports for Action

a) Appointment of Councillor Tremblay as a non-voting liaison to the Metchosin Hall Society

Moved and Seconded by Councillors Milne and Mitchell that Council appoint Councillor Tremblay as a non-voting liaison to the Metchosin Hall Society. Carried 6. Reports for Information

a) Fire Department, Monthly Report, January 2009 b) Victoria Regional Rapid Transit Project, Community Liaison Committee Reports, January 18, 2009 and February 16, 2009 c) West Shore RCMP, Monthly Report, January 2009

Moved and Seconded by Councillors Mitchell and Milne that receive the reports for information. Carried d) BC Strategic Priorities Community Investment Funds

Moved and Seconded by Councillors Gramigna and Milne that Council enter into the Strategic Community Investment Funds Agreement with the Province of British Columbia. Carried 7. Correspondence

a) Steve and Andrea Voysey, 4415 Spellman Place, Request for Parkland Exchange b) Ministry of Community Development, Trade, Investment and Labour Mobility Agreement (TILMA) Bulletin c) Union of BC Municipalities, Trade, Investment and Labour Mobility Agreement (TILMA) Implementation

No action was taken on the correspondence.

District of Metchosin - 3 - March 2, 2009 Council Meeting Minutes

d) Capital Regional District, City of Colwood and District of Sooke, Millstream Meadows Contamination Remediation

Moved and Seconded by Councillors Milne and Gramigna that Council join the City of Colwood and the District of Sooke to protest the assessment of fees and the loan structure for the Millstream Meadows contamination remediation. Carried 8. Question Period

9. Adjournment

Moved and Seconded by Councillors Milne and Gramigna that the meeting be adjourned at 8:46 p.m. Carried

Certified Correct

______Mayor Corporate Officer District of Metchosin

Minutes Council Meeting March 16, 2009 at 7:00 P.M. 6:30 P.M. Closed Portion Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell, and Tremblay. Also present were D. Drummond, Chief Administrative Officer; and R. Parker, Deputy Clerk.

The closed portion of the meeting was called to order at 6:40 p.m.

Closed Portion, Exclusion of the Public

Moved and Seconded by Councillors Gramigna and Tremblay that the public be excluded under section 90 of the Community Charter in order to consider information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report]; the consideration whether a council meeting should be closed. Carried The closed portion of the meeting was adjourned at 6:55 p.m. The open portion of the meeting was called to order at 7:06 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Mitchell that the agenda be approved as presented with the addition of Kangaroo Road Reconstruction Design and Work Program Proposal. Carried 2. Presentations

a) Barry Holmes, Chief Executive Officer, and Donna Locke, Finance Manager, Greater Victoria Public Library, Five Year Financial Plan and 2009 Operating Budget

Mr. Holmes presented the proposed Greater Victoria Public Library budget with an increase of 7.25% before rental adjustment for Metchosin, a total contribution of $205,449 for 2009. This contribution is based on a population and property assessment value formula. The Board is undertaking an operational review and a facilities plan to ensure that all municipal partners are represented in decision-making for the library.

3. Public Participation

Gail Dalzell, Happy Valley Road property owner, asked if the $500 for bike park maintenance is an annual cost, and asked if toxic materials were removed from the house used for Fire Department burn practice.

District of Metchosin - 2 - March 16, 2009 Council Meeting Minutes

Valerie Cochrane, Lisandra Road, commented that burning a toxic materials in a house for Fire Department training purposes should not be compared with individuals burning toxic materials.

4. Minutes

Moved and Seconded by Councillors Gramigna and Tremblay that the minutes of the Council meeting held March 2, 2009 be adopted. Carried Moved and Seconded by Councillors Tremblay and Milne that the minutes of the Finance and Heritage Committee meeting held March 2, 2009 be received. Carried Moved and Seconded by Councillors Gramigna and Milne that the minutes of the Planning and Environment Committee meeting held March 9, 2009 be received. Carried Moved and Seconded by Councillors Milne and Gramigna that the minutes of the Parks and Recreation Committee meeting held March 9, 2009 be received. Carried Moved and Seconded by Councillors Mitchell and Tremblay that the minutes of the Highways and Communications Committee meeting held March 9, 2009 be received. Carried 5. Business Arising

a) Draft Metchosin Community Association Lease, 4430 Happy Valley Road

Moved and Seconded by Councillors Tremblay and Milne that Council refer the Metchosin Community House lease to staff for review in consultation with the Metchosin Community Association. Carried b) UBCM Community Tourism Program, Fired Up! Progress Report and Capital Families Association, West Shore Food Security Program, Final Report

Moved and Seconded by Councillors Tremblay and Mitchell that Council receive the Fired Up! Progress Report to the UBCM Community Tourism Program; and the Capital Families Association, West Shore Food Security Program Final Report to the UBCM Community Tourism Program. Carried c) Village Centre Review

Moved and Seconded by Councillors Gramigna and Mitchell that Council have a public meeting with round table discussions on the village centre vision review on Monday, April 20, 2009 from 5 to 7 p.m. with a facilitator. Carried d) Earth Day, April 22 and April 25, 2009

Moved and Seconded by Councillors Milne and Gramigna that Council endorse Earth Day volunteer activities on April 22 and April 25, 2009. Carried

District of Metchosin - 3 - March 16, 2009 Council Meeting Minutes

6. Mayor’s Report

Mayor Ranns reported that the Village Core Roundtable will be held on April 20th to receive more public input on the village review and that the Community House open house will be held Saturday, March 21st.

7. Reports for Action

a) Kangaroo Road Reconstruction Project, Canada-British Columbia Building Canada Fund Program

Moved and Seconded by Councillors Mitchell and Tremblay that Council submit the Kangaroo Road Reconstruction Project to the Canada-British Columbia Building Canada Fund Program. Carried b) Kangaroo Road Reconstruction Project, Proposal for Design Drawings, Tender and Inspection of 2009 Work Program

Moved and Seconded by Councillors Mitchell and Milne that Council direct that 1st Team Consulting Ltd. be engaged to complete the design drawings, tender of the 2009 work program, and inspection of the 2009 work program for the Kangaroo Road Reconstruction Project at an amount not to exceed $95,000. Carried 8. Reports for Information

a) Public Communications Report, February 2009 b) Building Permit Revenue Report, February 2009 c) Victoria Regional Rapid Transit Project, Community Liaison Committee

Moved and Seconded by Councillors Gramigna and Tremblay that Council receive the reports for information. Carried Mayor Ranns further reported that he attended a meeting with the Minister of Education on the plan to replace Belmont Secondary School with Glen Lake and Royal Bay secondary schools with funds received from the sale of the Belmont School property.

9. Correspondence

a) Greater Victoria Public Library, Request for approval of 2009 -2013 Financial Plan

Moved and Seconded by Councillors Milne and Mitchell that Council approve the Greater Victoria Public Library 2009-2010 Financial Plan. Carried b) Royal Canadian Legion, BC/Yukon Command, Grant in Aid Request, Military Service Recognition Book

Moved and Seconded by Councillors Tremblay and Milne that Council defer the application to the Grant in aid Program. Carried District of Metchosin - 4 - March 16, 2009 Council Meeting Minutes

10. Question Period

11. Adjournment

Moved and Seconded by Councillors Mitchell and Tremblay that the meeting be adjourned at 8:02 p.m. Carried

Certified Correct

______Mayor Corporate Officer District of Metchosin

Minutes Council Meeting April 6, 2009 at 7:00 P.M. after the Finance and Heritage Committee Meeting 6:00 P.M. Closed Portion Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell, and Tremblay. Also present were D. Drummond, Chief Administrative Officer; and R. Parker, Deputy Clerk.

The closed portion of the meeting was called to order at 6:05 p.m.

Closed Portion, Exclusion of the Public

Moved and Seconded by Councillors Gramigna and Milne that the public be excluded under section 90 of the Community Charter in order to consider personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality. Carried The closed portion of the meeting was adjourned at 6:25 p.m. The open portion of the meeting was called to order at 8:46 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Mitchell that the agenda be approved as presented with the addition of reports on sign vandalism, and Happy Valley Road culvert collapse. Carried 2. Public Participation

Lisa Gee expressed support for the widening of the east end of Kangaroo Road and for the proposed mural at the back of the Metchosin General Store.

Gail Dalzell asked for clarification on how much soil may be deposited without a permit.

Derek Wulff, Clapham Drive, requested that Council ensure more community feedback and public consultation in the Detached Secondary Suites review.

3. Minutes

Moved and Seconded by Councillors Gramigna and Mitchell that the minutes of the Council meeting held March 16, 2009 be adopted. Carried 4. Business Arising

a) 2010 Legacy Now Measuring Up Fund, Proposed Projects

District of Metchosin - 2 - April 6, 2009 Council Meeting Minutes

Moved and Seconded by Councillors Tremblay and Milne that Council approve the expenditure of the 2010 Legacy Now Measuring Up funds to install an automatic door at the Municipal Hall; and to install accessible pathways on the Municipal Grounds and to make improvements to the washrooms. Carried 5. Mayor’s Report

Mayor Ranns reported that a culvert has collapsed on Happy Valley Road which will require emergency repair, the Metchosin Community House celebrated its opening day; and the 2009 tax increase has been set at 2.2%, one of the lowest increases in the Region.

6. Reports for Action

a) Morrow Bridge Replacement Project, Kangaroo Road Closure

Moved and Seconded by Councillors Milne and Mitchell that Council approve the closure of Kangaroo Road for a four week period during the replacement of Morrow Bridge in July and August 2009. Carried b) Culvert Collapse, Happy Valley Road at Rocky Point Road

Moved and Seconded by Councillors Mitchell and Milne that Council approve the culvert repair on Happy Valley Road to a maximum f $20,000 on a hourly rate basis to J&M Roads Maintenance. Carried Moved and Seconded by Councillors Mitchell and Milne that Council postpone the resurfacing of Witty Beach Road and reallocate up to $20,00 for the repair of the culvert on Happy Valley Road from the Witty Beach Road resurfacing budget in the 2009 budget. Carried Moved and Seconded by Councillors Mitchell and Milne that Council direct staff to explore the possibility of hiring a Engineering co-op student or a roads consultant to carry out a systematic survey of the conditions of the District’s road culverts. Carried c) Road Sign Vandalism, April 4, 2009

Members received the report for information.

7. Reports for Information

a) Fire Department Monthly Report, February 2009 and March 2009 b) Public Communications Report, March 2009 c) Building Permit Revenue Report, March 2009 d) Metchosin Community House Renovation Report

8. Bylaws

a) Metchosin Soil Removal and Deposit Amendment Bylaw, No 544

Moved and Seconded by Councillors Gramigna and Mitchell that Council adopt Metchosin Soil Removal and Deposit Amendment Bylaw, No 544. Carried District of Metchosin - 3 - April 6, 2009 Council Meeting Minutes

9. Correspondence

a) SPCA Wild Arc, Request to Resubmit the Malloch Road Water Extension Project to the Building Canada Infrastructure Program

Moved and Seconded by Councillors Gramigna and Tremblay that Council hold a special council meeting on April 20, 2009 if staff can obtain assurances the Ministry of Community Development that the resubmission of the Malloch Road Water Extension application will not jeopardize the Kangaroo Road Reconstruction application. Carried b) Ministry of Community Development, Provincial Funding

Moved and Seconded by Councillors Milne and Mitchell that Council receive the correspondence. Carried

c) Squamish-Lillooet Regional District, UBCM Resolution on the Use of Parkland Acquisition Reserve Funds

Moved and Seconded by Councillors Milne and Mitchell that Council support the UBCM resolution on the use of parkland acquisition reserve funds and advise the Squamish-Lillooet Regional District that it will do so. Carried d) 14th Juan de Fuca Scouts, Request for Stewardship of Metchosin Memorial Garden

Moved and Seconded by Councillors Mitchell and Tremblay that Council entrust the stewardship of the Memorial Garden located adjacent to the pavilion to the 14th Juan de Fuca Scouts. Carried e) Greater Victoria Public Library, Request to designate representatives for Facilities Plan focus group session

Moved and Seconded by Councillors Gramigna and Tremblay that Council designate Councillor Milne as its representative for the Greater Victoria Library Facilities Plan session. Carried 10. Question Period

11. Adjournment

Moved and Seconded by Councillors Tremblay and Mitchell that the meeting be adjourned at 9:15p.m. Carried

Certified Correct

______Mayor Corporate Officer District of Metchosin

Minutes Special Council Meeting April 20, 2009 at 7:00 P.M. after the Highways and Communications Committee Meeting Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell, and Tremblay. Also present were D. Drummond, Chief Administrative Officer; and R. Parker, Deputy Clerk.

The meeting was called to order at 8:52 p.m.

1. Agenda Approval

Moved and Seconded by Councillors Mitchell and Gramigna that the agenda be approved as presented. Carried 2. Presentations

a) Danya Christ-Rowling, Metchosin Technical Centre, Proposed Mural at 4398 Metchosin Road The request to present to Council was withdrawn.

3. Public Participation

Tom Cole, Hibbert Lane, asked whether Seaspan has been considered to build the Morrow Bridge.

Gail Dalzell, Happy Valley Road property owner, commented that West Shore Parks and Recreation should not compete with private fitness centre businesses.

Lisa Gee, owner of 4480 Happy Valley Road, asked that she be officially notified of the community sign being placed in front of her property.

Avril Yoachim asked if the trail network plan is written in stone and expressed that all parkland is valuable and should not be sold unless there is a really good reason.

4. Reports

a) Request for Grant of $975 from the Business Development Account to Metchosin Technical Centre for a Development Permit Fee

This item was withdrawn.

b) Development Permit Application for Mural at 4398 Metchosin Road

This item was withdrawn.

District of Metchosin - 2 - April 20, 2009 Special Council Meeting Minutes

c) Building Canada Program Fund, Request to Resubmit the Malloch Water Extension Project

Moved and Seconded by Councillors Gramigna and Mitchell that Council resubmit the Malloch Road Water Extension Project to the Building Canada Program Fund as Metchosin’s second priority after the Kangaroo Road reconstruction Project. Carried 5. Correspondence

a) West Shore Parks and Recreation, Request for Support for Building Canada Program Applications

Moved and Seconded by Councillors Milne and Mitchell that Council support in principle the application to the Building Canada Program Fund from West Shore Parks and Recreation for the Juan de Fuca 55+ Seniors Centre Expansion; and to not support the West Shore Parks and Recreation application to the Building Canada Program Fund for the Juan de Fuca Recreation Centre Upgrade. Carried 6. Adjournment

Moved and Seconded by Councillors Tremblay and Mitchell that the meeting be adjourned at 9:12p.m. Carried

Certified Correct

______Mayor Corporate Officer District of Metchosin

Minutes Council Meeting April 27, 2009 at 7:00 P.M. Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell, and Tremblay. Also present were D. Drummond, Chief Administrative Officer; and R. Parker, Deputy Clerk.

The meeting was called to order at 7:00 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Mitchell that the agenda be approved as presented. Carried 2. Presentations

a) Inspector J. Faulkner, West Shore RCMP, Annual Report to Council

Inspector Faulkner reported that theft and damage complaints have decreased in Metchosin in 2009, however, due to a single individual, residential crime had risen until that individual was targeted. Inspector Faulkner further reported that the community crime forum held in 2008 was successful and is now being used as a model in other West Shore communities. The West Shore RCMP strategic priorities remain the same as in 2008 with drugs, property crime, youth and traffic being significant.

Council thanked Inspector Faulkner for his response to the needs of the community and his excellent service and input over the years.

3. Public Participation

Ed Cooper, Sooke Road, questioned the fairness of some individuals receiving documents for a fee and others receiving documents with no fee. Mr. Cooper read and submitted his letter regarding the charges from the roads contractor for snow removal services, and requested a copy of the most recent roads contract.

Gail Dalzell, Happy Valley Road property owner, questioned the sale of parkland as it may be valuable, whether property owners wish community trails adjacent to their properties, whether the community sign is indirectly supporting business, the costs of the CRD Climate Action service, and commented on non-rural solutions at the village centre roundtable.

Bob Dalziel, Stirrup Place, asked what the relationship is between the Community Trail Network Plan, the Undeveloped Parks and Trails Report, and the Official Community Plan.

Tom Cole, Hibbert Lane, commented that contract plus or bonuses should be marked on the roads contract and asked about legal action on s. 38 Metchosin Properties and whether permission had been granted for vehicle storage. District of Metchosin - 2 - April 27, 2009 Council Meeting Minutes

4. Minutes

Moved and Seconded by Councillors Gramigna and Mitchell that the minutes of the Council meeting held April 6, 2009 and special Council meeting held April 20, 2009 be adopted. Carried Moved and Seconded by Councillors Tremblay and Milne that the minutes of the Finance and Heritage Committee meeting held April 6, 2009 be received. Carried Moved and Seconded by Councillors Milne and Gramigna that the minutes of the Parks and Recreation Committee meeting held April 20, 2009 be received. Carried Moved and Seconded by Councillors Mitchell and Milne that the minutes of the Highways and Communications Committee meeting held April 20, 2009 be received. Carried 5. Business Arising

a) 2009 Metchosin Community Trail Network Master Plan

Moved and Seconded by Councillors Milne and Mitchell that Council approve of the 2009 Metchosin Community Trail Network Master Plan with corrections noted to section 2, paragraph 4; section 4.6; and section 6.1.3 on section 938. Carried b) Review of Undeveloped Parks and Trail Dedications Report 2006

Moved and Seconded by Councillors Milne and Mitchell that Council approve the Review of Undeveloped Parks and Trail Dedications Report, June 10, 2006 Carried c) Request to Use Municipal Grounds for Dog Training Business

Moved and Seconded by Councillors Mitchell and Gramigna that Council direct staff to inform Last Chance Dog Service that businesses using the municipal grounds is not in the best interest of the District. Carried d) Happy Valley Road Culvert Collapse

Moved and Seconded by Councillors Mitchell and Milne that Council express its gratitude to the Capital Regional District Water Department and Dennis Josephson of On-Line Ventures for their assistance on the Happy Valley Road culvert replacement project. Carried e) Community Sign on Municipal Property

Moved and Seconded by Councillors Mitchell and Milne that Council approve the location and conceptual content and design of the proposed community sign on Happy Valley Road, subject to meeting Land Use Bylaw No. 259 sign requirements and conditions of a highway use permit, and the removal of references to specific business names. Carried District of Metchosin - 3 - April 27, 2009 Council Meeting Minutes

6. Mayor’s Report

Mayor Ranns reported that appointments to the Detached Secondary Suites Ad Hoc Committee are expected to take place at the closed Council meeting on May 4, 2009 with twelve members being selected: four in support, four opposed, and four neutral. Councillor Gramigna will initially serve as chair with the opportunity for the Committee to appoint a chair subsequently from the volunteer members. The services of a facilitator will be offered to the Committee.

7. Reports for Action

a) Grant in Aid Program

Moved and Seconded by Councillors Tremblay and Mitchell that Council approve the following grants in aid: $500 to the Capital Families Association; $300 to Fort Rodd Hill Canada Day; $200 to the Intermunicipal Advisory Committee on Disability Issues; $1,000 to Metchosin Equestrian Society; $750 to the Metchosin Hans Helgesen Parent Advisory Council; $750 to the NEED Crisis and Information Line; $250 to the 848 Royal Canadian Air Cadet Squadron, Royal Roads; $250 to the Royal Canadian Legion; $1,000 to Pacific Centre Family Services Association; $500 to the West Shore Arts Council; and that Council approve a grant in the amount of $2,000 to the Metchosin Equestrian Society from the Community Buildings Repairs and Maintenance Budget. Carried b) West Shore Parks and Recreation Revised 2009 Operating and Maintenance Budget

Mayor Ranns reported that West Shore Parks and Recreation is now recommending the $388,977 requisition for 2009.

9. Correspondence

a) Capital Regional District, Request to Appoint Councillor to Climate Action Steering Committee

Moved and Seconded by Councillors Gramigna and Tremblay that Council appoint Councillor Milne to represent the views of the District of Metchosin on the Capital Regional District Climate Action Steering Committee. Carried 10. Question Period

11. Adjournment

Moved and Seconded by Councillors Gramigna and Mitchell that the meeting be adjourned at 7:57 p.m. Carried

Certified Correct

______Mayor Corporate Officer District of Metchosin

Minutes Council Meeting May 4, 2009 at 7:00 P.M. Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell, and Tremblay. Also present were D. Drummond, Chief Administrative Officer; and R. Parker, Deputy Clerk.

The meeting was called to order at 6:00 p.m.

Moved and Seconded by Councillors Gramigna and Milne that the meeting be closed under section 90 of the Community Charter in order to consider the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; litigation affecting the municipality. Carried The closed portion of the meeting was adjourned at 6:55 p.m. The open portion of the meeting was called to order at 7:04 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Mitchell that the agenda be approved as presented. Carried 2. Public Participation

Ed Cooper, Sooke Road, commented that the increase to the road maintenance contract payment from 2004 to 2005 was 12.17% rather than the 3% set out in the contract.

Tony Wasilenko submitted and presented a Yes Group campaign to support detached secondary suites.

Gary Smirfitt, Gilbert Drive, commented on the late action on a road maintenance contract and asked why weren’t the provisions of the contract enforced, who on staff administers and inspects work under the contract, and why the delay in delay with the expiring contract.

Janet MacDonald, Sooke Road, commented on the process used to determine the appointments to the Detached Secondary Suites Ad Hoc Committee and how Council knew applicants positions.

Steve Gray, Metchosin Road, thanked Council for holding the village vision roundtable.

Lenore Davidson, Speyside Lane, questioned the appointment of ‘neutral’ individuals on the Detached Secondary Suites Ad Hoc Committee.

District of Metchosin - 2 - May 4, 2009 Council Meeting Minutes

Gail Dalzell, Happy Valley Road property owner, commented on Council’s lack of transparency as decisions appear to be made out of chamber, commented on unofficial changes to the road maintenance contract.

Derek Wulff, Clapham Drive, asked Council to change the name of the Detached Secondary Suites Committee to the second house committee.

Ed Cooper, Sooke Road, commented that transparency in decision making and the public purse is paramount.

Peter Quackenbush, William Head Road, expressed concern that the roads maintenance contract is not being tendered and asked if it would be in 2010.

Moira Hourigan, Metchosin Road, asked what the zoning on a public works yard would be.

3. Minutes

Moved and Seconded by Councillors Mitchell and Tremblay that the minutes of the Council meeting held April 27, 2009 be adopted. Carried 4. Mayor’s Report

During public participation Mayor Ranns reported that Council had appointment twelve individuals to the Detached Secondary Suites Ad Hoc Committee in its closed session. Once those individuals have been notified, the names will be released to the public.

5. Reports for Action

a) Road Maintenance Contract

Moved and Seconded by Councillors Milne and Gramigna that Council direct staff to negotiate a one year roads maintenance contract for Council’s consideration. Carried b) Fire Department Annual Muscular Dystrophy Boot Drive, May 22 and 23, 2009

Moved and Seconded by Councillors Gramigna and Mitchell that Council endorse the Fire Department Annual Muscular Dystrophy Boot Drive on May 22 and 23, 2009 as we have in the past. Carried 6. Reports for Information

a) Notice of Special Council meeting on May 11, 2009 to consider Bylaw No. 560 and Bylaw No. 561

Moved and Seconded by Councillors Gramigna and Mitchell that Council read receive the report. Carried District of Metchosin - 3 - May 4, 2009 Council Meeting Minutes

b) Building Permit Revenue Report, April 2009 c) Public Communications Report, April 2009

Moved and Seconded by Councillors Milne and Tremblay that Council read receive the reports. Carried 7. Bylaws

a) Financial Plan 2009 to 2013 Bylaw, No. 560

Moved and Seconded by Councillors Tremblay and Gramigna that Council read Financial Plan 2009 to 2013 Bylaw, No. 560 a first time. Carried Moved and Seconded by Councillors Tremblay and Mitchell that Council read Financial Plan 2009 to 2013 Bylaw, No. 560 a second time. Carried Moved and Seconded by Councillors Tremblay and Milne that Council read Financial Plan 2009 to 2013 Bylaw, No. 560 a third time. Carried b) Tax Rates Bylaw 2009, No. 561

Moved and Seconded by Councillors Tremblay and Gramigna that Council read Tax Rates Bylaw 2009, No. 561 a first time. Carried Moved and Seconded by Councillors Tremblay and Mitchell that Council read Tax Rates Bylaw 2009, No. 561 a second time. Carried Moved and Seconded by Councillors Tremblay and Milne that Council read Tax Rates Bylaw 2009, No. 561 a third time. Carried 8. Correspondence

a) West Shore Parks and Recreation, Revised 2009 Budget

Moved and Seconded by Councillors Mitchell and Milne that Council approve the 2009 portion of the West Shore Parks and Recreation five year financial plan budget for the amount of $9,284,551 of expenditures as outlined in the 2009 budget documents of which Metchosin’s share of the requisition is $388,877. Carried Moved and Seconded by Councillors Milne and Mitchell that Council advise the West Shore Parks and Recreation Society that it does not approve of the use of the contingency funds for new capital planning until such time as the budgetary shortfall for maintenance is addressed. Carried Moved and Seconded by Councillors Mitchell and Milne that Council request a meeting of the co-owners of West Shore Parks and Recreation to discuss the budget and future of West Shore Parks and Recreation. Carried 9. Question Period

District of Metchosin - 4 - May 4, 2009 Council Meeting Minutes

10. Adjournment

Moved and Seconded by Councillors Milne and Mitchell that the meeting be adjourned at 8:50 p.m. Carried

Certified Correct

______Mayor Corporate Officer District of Metchosin

Minutes Special Council Meeting May 11, 2009 at 7:00 P.M. Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell, and Tremblay. Also present were D. Drummond, Chief Administrative Officer; and R. Parker, Deputy Clerk.

The meeting was called to order at 6:34 p.m.

Moved and Seconded by Councillors Gramigna and Milne that the meeting be closed under section 90 of the Community Charter in order to consider litigation or potential litigation affecting the municipality. Carried The closed portion of the meeting was adjourned at 6:50 p.m. The meeting was called to order at 7:02 p.m.

1. Agenda Approval

Moved and Seconded by Councillors Gramigna and Mitchell that the agenda be approved as presented. Carried 2. Public Participation

Steve Gray, Metchosin Road, thanked Council for considering the grant request from the Metchosin Hall Society.

Gail Dalzell, Happy Valley Road property owner, questioned the budget allocation of $500 to the bike jump park and asked if volunteers were maintaining the park.

3. Bylaws

a) Financial Plan 2009 to 2013 Bylaw, No. 560

Moved and Seconded by Councillors Tremblay and Gramigna that Council adopt Financial Plan 2009 to 2013 Bylaw, No. 560. Carried b) Tax Rates Bylaw 2009, No. 561

Moved and Seconded by Councillors Tremblay and Mitchell that Council adopt Tax Rates Bylaw 2009, No. 561. Carried District of Metchosin - 2 - May 11, 2009 Special Council Meeting Minutes

4. Business Arising

a) Metchosin Hall Society, Grant Request

Moved and Seconded by Councillors Tremblay and Mitchell that Council approve a grant to the Metchosin Hall Society in 2009 in the amount of $5,000 for the roof replacement project. Carried Moved and Seconded by Councillors Tremblay and Gramigna that Council approve a grant to the Metchosin Hall Society in 2009 in the amount of $4,345 for insurance. Carried b) Morrow Bridge Replacement, Budget Proposal for Design-Bid-Build (Supervise and Inspect)

Moved and Seconded by Councillors Mitchell and Milne that Council approve the budget proposal of $30,000 for consulting fees from Herold Engineering Ltd for the design, bid, build of Morrow Bridge. Carried 5. Adjournment

Moved and Seconded by Councillors Gramigna and Milne that the meeting be adjourned at 7:08 p.m. Carried

Certified Correct

______Mayor Corporate Officer District of Metchosin

Minutes Council Meeting June 1, 2009 at 7 P.M. Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell, and Tremblay. Also present were D. Drummond, Chief Administrative Officer; and R. Parker, Deputy Clerk.

The meeting was called to order at 6:30 p.m.

Moved and Seconded by Councillors Gramigna and Tremblay that the meeting be closed under section 90 of the Community Charter in order to consider the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; labour relations or other employee relations; and litigation or potential litigation affecting the municipality. Carried Release of Closed Meeting Resolutions: May 4, 2009

a) Personal Information: Detached Secondary Suites Ad Hoc Committee, Member Appointments

Moved and Seconded by Councillors Gramigna and Milne that Council appoint the following individuals to the Detached Secondary Suites Ad Hoc Committee: Kathy Banning, Rezin Craycroft, Brent Donaldson, Karen Dunham, Margaret Frisby, Shane Mellish, Bill Miller, Frank Mitchell, Janice Poulin, Charles Priester, Steve Schweighofer, and Leslie Zinger; and that Council appoint the following individuals as alternate members of the Detached Suites Ad Hoc Committee: Sandie Cutler, Bert Harrison, and Earl Mansfield. Carried The closed portion of the meeting was adjourned at 7:05 p.m. The open portion of the meeting was called to order at 7:25 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Tremblay that the agenda be approved as presented. Carried 2. Public Participation

Ed Cooper, Sooke Road, questioned by the District if paying for repairs and maintenance of contractor’s equipment and commented that if the District enters into a one year roads maintenance agreement the District is in breach of the Trade, Investment, Labour Mobility Agreement.

Gail Dalzell, Happy Valley Road property owner, commented on the village centre review, that the public should be consulted before the acquisition of a works yard, that the District should not District of Metchosin - 2 - June 1, 2009 Council Meeting Minutes

consent to CRD borrowing for parkland, that Councillor Mitchell should not participate in voting of a family member onto the Detached Suites Committee.

Jim MacPherson expressed that the Detached Suites Committee members were a good representation, and suggested a further village vision roundtable focusing on land use boundaries, and asked if there are any recent traffic counts for the village area.

Steve Gray, Metchosin Road, asked if Council would establish a process to adopt a vision and suggested this be referred to the Environmental Advisory Committee, suggested that if a vision was established that the land use boundaries would easily follow, and suggested low cost solutions to traffic calming, and supported the idea of a further village roundtable with opportunity for critical analysis.

3. Minutes

Moved and Seconded by Councillors Mitchell and Tremblay that the minutes of the Council meeting held May 4, 2009 and the special Council meeting held May 11, 2009 be adopted. Carried 4. Mayor’s Report

Mayor Ranns reported that the decision on regional sewer treatment is before committee on June 2, 2009 and that there is a suggestion of West Shore municipalities asking the Province to establish a separate regional district.

5. Reports for Action

a) Village Centre Review

Moved and Seconded by Councillors Milne and Mitchell that Council approve in principle the vision presented in the staff report of May 25, 2009 and direct staff to prepare a more refined version for Council’s consideration. Carried Moved and Seconded by Councillors Milne and Mitchell that Council hold a second roundtable on the village centre. Councillors Gramigna and Tremblay, and Mayor Ranns opposed. Defeated

b) Development Permit Application, 3617 Farhill Road

Moved and Seconded by Councillors Gramigna and Mitchell that Council issue Development Permit 09-02 to allow grading, landscaping and alterations to the property at 3617 Farhill Road, Lot 8, Block 7, Plan 1496, Section 3, Esquimalt District, subject to the following conditions: (a) That the proposed grading, landscaping and alterations are consistent with the site plan dated May 11, 2009, Richard J. Wey & Associates and the landscaping plan by Sean Greenfield; (b) That the existing steep slope (bank), including existing vegetation, remain undisturbed; (c) That fill materials, including prunings, grass clippings and vegetal waste, not be placed on the bank; (d) That landscaping not concentrate surface runoff onto the bank; (f) That concrete pavers be used on the driveway to the west of the house to allow rainwater to percolate through to the underlying sandy soil; (f) That the driveway be graded to shed any remaining runoff eastward toward the house; and, (e) That any building modifications be undertaken in compliance with the conditions of a valid

District of Metchosin - 3 - June 1, 2009 Council Meeting Minutes

Building Permit. Carried c) Fire Apparatus All Terrain Vehicle Purchase

Moved and Seconded by Councillors Milne and Gramigna that Council approve the purchase of a Polaris Ranger all terrain vehicle. Carried d) Fire Apparatus Mini-Pumper Purchase

Moved and Seconded by Councillors Mitchell and Gramigna that Council direct staff to negotiated a contract with Rocky Mountain Phoenix for the mini-pumper as specified in the Rocky Mountain Phoenix proposal and consistent with the requirements of the request for proposals (MPS 02-09). Carried e) 2009 Annual Report, Set Annual Meeting for June 15, 2009

Moved and Seconded by Councillors Gramigna and Mitchell that Council receive the 2009 Annual Report. Carried 6. Reports for Information

a) Detached Secondary Suites Ad Hoc Committee Appointments

Moved and Seconded by Councillors Gramigna and Milne that Council read receive the report. Carried b) Morrow Bridge Replacement Update

c) Fire Department Report, April 2009

Moved and Seconded by Councillors Tremblay and Milne that Council read receive the report. Carried Chief Dunlop noted the auto extrication demonstration to take place at the Fire Hall on Sunday, June 7, 2009.

d) Victoria Regional Rapid Transit Project, Community Liaison Committee Report

Moved and Seconded by Councillors Milne and Tremblay that Council request that Mr. Harris report to the Highways and Communications Committee. Carried 7. Correspondence

a) City of Colwood to Minister of Industry Canada, Telecommunication Towers/Antenna

Moved and Seconded by Councillors Milne and Tremblay that Council request information from Industry Canada on telecommunication towers and antenna location in Metchosin; and express support of the City of Colwood’s position on telecommunications towers and antenna to the Minister of Industry Canada. Carried

District of Metchosin - 4 - June 1, 2009 Council Meeting Minutes

b) Capital Regional District, Bylaw 3617, Regional Parks Loan Authorization Bylaw No. 1, 2009, Request for Council’s Consent to Adopt Bylaw

Moved and Seconded by Councillors Mitchell and Milne that Council consent to the adoption of Capital Regional District, Bylaw 3617, Regional Parks Loan Authorization Bylaw No. 1, 2009. Carried c) Capital Regional District, Millstream Site Remediation, Appointment of Representative to Committee to Review Millstream Meadows Cost Sharing Formula

Moved and Seconded by Councillors Gramigna and Milne that Council participate on the Capital Regional District Committee to Review the Millstream Meadows Cost Sharing Formula and that Mayor Ranns represent the District of Metchosin on the Committee Carried 8. Question Period

9. Adjournment

Moved and Seconded by Councillors Milne and Gramigna that the meeting be adjourned at 9:15 p.m. Carried

Certified Correct

______Mayor Corporate Officer

District of Metchosin

Minutes Council Meeting June 15, 2009 at 7 P.M. Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell, and Tremblay. Also present were D. Drummond, Chief Administrative Officer; and R. Parker, Deputy Clerk.

The meeting was called to order at 6:30 p.m.

Moved and Seconded by Councillors Gramigna and Tremblay that the meeting be closed under section 90 of the Community Charter in order to consider the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; and personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity. Carried The closed portion of the meeting was adjourned at 6:55 p.m. The open portion of the meeting was called to order at 7:05 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Milne that the agenda be approved as presented with the addition of West Shore Parks and Recreation long term operating budget and strategic planning, correspondence from the Beecher Bay First Nation, and Royal Bay Thistle update. Carried 2. Presentations

a) Randy Decksheimer, KPMG, Consolidated Financial Statements Year Ended December 31, 2008

Mr. Decksheimer reported that the Metchosin financial audit report was a clean reports as were the Provincial home owner grant report and the report on the distribution of taxes under the school act. Mr. Decksheimer further reported that no adjustments were required which is unusual for a small municipality and that a management letter will be provided shortly on new financial policies.

3. Public Participation

Gail Dalzell, Happy Valley Road property owner, questioned the term ‘minor capital’ for significant budget accounts, questioned whether the business development fund would be considered assistance to business, and expressed opposition to selling or exchanging parkland.

Shelly Donaldson, Chalister Court, expressed thanks for the clearance of roadside vegetation to District of Metchosin - 2 - June 15, 2009 Council Meeting Minutes

improve sightlines and asked that glass and other material be removed from roads as it could injure horses.

Moira Hourigan commented that residents may value green space of unused parks.

Isabelle Charles, Beecher Bay Scia’new First Nation, requested Council’s support for the extension of transit service to Beecher Bay.

4. Minutes

Moved and Seconded by Councillors Gramigna and Milne that the minutes of the Council meeting held June 1, 2009 be adopted. Carried Moved and Seconded by Councillors Tremblay and Milne that the minutes of the Finance and Heritage Committee meeting held June 1, 2009 be received. Carried Moved and Seconded by Councillors Gramigna and Milne that the minutes of the Planning and Environment Committee meeting held June 8, 2009 be received. Carried Moved and Seconded by Councillors Milne and Gramigna that the minutes of the Parks and Recreation Committee meeting held June 8, 2009 be received. Carried Moved and Seconded by Councillors Mitchell and Tremblay that the minutes of the Highways and Communications Committee meeting held June 8, 2009 be received. Carried 5. Business Arising

a) Sale/Exchange of Undeveloped Park Dedications: Graceland Drive, Kasani Drive, Lindholm Road

Moved and Seconded by Councillors Milne and Gramigna that Council direct staff to proceed with the recommendation to implement the approval process to sell or exchange the following parklands: 0.4173 ha at Graceland Drive, Plan 34491; 0.64 ha at Kasani Place; and 0.5071 ha and 1.25 ha at Lindholm Road and Spellman Road; for the purpose of establishing a land bank to acquire future parks and trails. Carried b) Welcome to Metchosin Sign

Moved and Seconded by Councillors Milne and Mitchell that Council request artistic ideas for the possible future replacement of the Welcome to Metchosin sign through the Metchosin Muse and Metchosin Mail. Carried c) West Shore Parks and Recreation, Facilities Users

Moved and Seconded by Councillors Mitchell and Gramigna that Council send a letter to the West Shore Parks and Recreation Society Board demanding that all users of West Shore Parks and Recreation facilities be treated in equitable fashion. Councillor Tremblay opposed. Carried

District of Metchosin - 3 - June 15, 2009 Council Meeting Minutes

d) West Shore Parks and Recreation, Operating Budget

Moved and Seconded by Councillors Mitchell and Milne that Council, further to the letters already send to other owner municipalities, request the West Shore Parks and Recreation municipal administrators governance working group consider the matter of the West Shore Parks and Recreation long term operating budget shortfall. Carried e) West Shore Parks and Recreation, Strategic Planning Information Session, July 7, 2009

Moved and Seconded by Councillors Milne and Tremblay that Council request that West Shore Parks and Recreation Society address the long term operating budget shortfall before identifying any new capital projects in a strategic planning program. Carried 6. Mayor’s Report

Mayor Ranns reported that Metchosin Council and the Council of the Beecher Bay First Nation met at a community to community forum with the purpose of working towards a new relationship though developing better understanding of each other’s communities. The councils will work together to develop a protocol accord. Mayor Ranns further reported that Metchosin Arts and Cultural Centre held its official opening, noted the success of the Centre and thanked participants for their efforts to create a good thing for the community at the old school.

7. Reports for Action

a) Development Variance Permit Application, 4805 Eales Road

Moved and Seconded by Councillors Gramigna and Mitchell that Council consider a development variance permit for Lot 2, Section21, Plan VIP75239, Metchosin District, 4805 Eales Road on July 6, 2009 and send notice to owners and tenants within 60m of the subject property informing them of the application, its purpose and the July 6, 2009 Council date when the issuance of the permit will be considered. Carried b) 2009 Annual Report and Consolidated Financial Statements

Moved and Seconded by Councillors Tremblay and Mitchell that Council adopt the 2009 Annual Report and consolidated financial statements. Carried c) Municipal Hall Sign, Move from Happy Valley Road to Municipal Hall Site

Members discussed relocating the Municipal Hall sign adjacent to the access road to the Municipal Hall.

8. Reports for Information

a) Fire Department Report, May 2009

Moved and Seconded by Councillors Mitchell and Milne that Council read receive the report. Carried

District of Metchosin - 4 - June 15, 2009 Council Meeting Minutes

b) Building Permit Revenue Report, May 2009 c) Public Communications Report, May 2009

Moved and Seconded by Councillors Gramigna and Milne that Council read receive the reports. Carried d Measuring Up Project Update

Councillor Tremblay reported that accessible walkways have been constructed from the public washrooms to the equestrian riding ring and picnic table on the Municipal Grounds

Moved and Seconded by Councillors Gramigna and Milne that Council appoint Councillor Tremblay as the Council liaison to the Intermunicipal Advisory Committee on Disability Issues. Carried 9. Bylaws

a) West Shore Parks and Recreation Fees Bylaw 2009, No. 562

Moved and Seconded by Councillors Mitchell and Gramigna that Council read West Shore Parks and Recreation Fees Bylaw 2009, No. 562 a first time. Carried Moved and Seconded by Councillors Mitchell and Milne that Council read West Shore Parks and Recreation Fees Bylaw 2009, No. 562 a second time. Carried Moved and Seconded by Councillors Mitchell and Milne that Council read West Shore Parks and Recreation Fees Bylaw 2009, No. 562 a third time. Carried 10. Correspondence

a) City of Victoria, Request for Support of Johnson Street Bridge Infrastructure Funding

Moved and Seconded by Councillors Mitchell and Gramigna that Council support the City of Victoria request for Federal and Provincial infrastructure fund to replace the Johnson Street Bridge. Carried b) Metchosin Day Committee, Request to Approve Metchosin Day, September 13, 2009

Moved and Seconded by Councillors Milne and Tremblay that Council approve the following provisions for the 2009 Metchosin Day event: a grant in the amount of $1,500 to the Metchosin Day Society; permission for the Metchosin Day Society to obtain a liquor licence; use of the Municipal Hall with security provided by Metchosin Day Committee; liability insurance for the event including Knights of Columbus property and for the backhoe from Don Mann Excavating; and restriction of parking along one side of Happy Valley Road. Carried c) Beecher Bay Scia’new First Nation, Request for Support for Extension of Transit Service

Moved and Seconded by Councillors Milne and Gramigna that Council support the Beecher Bay Scia’new First Nation effort to have transit service extended to the Beecher Bay area. Carried

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d) Royal Bay Thistles

Members discussed the attempts of the City of Colwood to remove thistles and other invasive species at Royal Bay and the challenges of doing so.

11. Question Period

12. Adjournment

Moved and Seconded by Councillors Milne and Gramigna that the meeting be adjourned at 9:15 p.m. Carried

Certified Correct

______Mayor Corporate Officer

District of Metchosin

Minutes Special Council Meeting June 30, 2009 at 7 P.M. Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Mitchell, and Tremblay. Also present were D. Drummond, Chief Administrative Officer; and R. Parker, Deputy Clerk.

Absent: Councillor Milne

The meeting was called to order at 4:04 p.m.

1. Agenda Approval

Moved and Seconded by Councillors Gramigna and Tremblay that the agenda be approved as presented. Carried 2. Public Participation

Joan Mendum asked that Council direct the Detached Secondary Suites Ad Hoc Committee to undertake a review and count of existing detached suites.

Bob Mitchell, Wootten Road, commented that Council is elected to represent interests of constituents and should deal with the detached suites matter; and requested that Council undertake a survey of existing detached suites.

Gail Dalzell, Happy Valley Road property owner, commented that using a consensus approach is not the best procedure for the Detached Secondary Suites Committee, that Committee members’ emails should be public, and that the Committee was not struck for the purpose of a witch hunt.

Lenore Davidson, Speyside Lane, commented that it is good that local contractors are used for roads work, and commented on the importance of core samples for road works.

3. Reports

a) Road Maintenance Contract 2009/2010

Moved and Seconded by Councillors Mitchell and Gramigna that Council extend the Roads Maintenance Contract without change for a period of one year and that the roads contract be rewritten to include any changes that the District wishes to incorporate into it with regard to snow removal or other issues prior to issuing a tender call in late 2009 or early 2010. Carried b) Barrow Road Reconstruction

Moved and Seconded by Councillors Mitchell and Tremblay that Council engage 1st Team Consulting Ltd. to prepare design plan for the Barrow Road Reconstruction for a fixed fee of $2880. District of Metchosin - 2 - June 30, 2009 Special Council Meeting Minutes

Carried 4. Adjournment

Moved and Seconded by Councillors Gramigna and Tremblay that the meeting be adjourned at 4:29 p.m. Carried

Certified Correct

______Mayor Corporate Officer District of Metchosin

Minutes Council Meeting July 6, 2009 at 7 P.M. Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell, and Tremblay. Also present were D. Drummond, Chief Administrative Officer; and R. Parker, Deputy Clerk.

The meeting was called to order at 6:30 p.m.

Moved and Seconded by Councillors Gramigna and Tremblay that the meeting be closed under section 90 of the Community Charter in order to consider law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; the receipt of advice that is subject to solicitor- client privilege, including communications necessary for that purpose; Carried The closed portion of the meeting was adjourned at 6:58 p.m. The open portion of the meeting was called to order at 7:14 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Tremblay that the agenda be approved as presented with the removal of the Community Tourism Sign, add Municipal Grounds painting, add Salish Sea correspondence, and add Morrow Bridge memo. Carried 2. Public Participation

Che Pinkerton, Badger Place, read and submitted a letter expressing concern about the proposed parking on Badger Road and bridge construction as the parking causes litter and noise and are concerned about more parking adjacent to his property.

Jennifer Frost, Badger Place, read and submitted a letter expressing concern about Morrow Bridge construction noise and the effect on her business and health of horses on her property and asked Council for a commitment of support.

Erin Starr, William Head Road, read and submitted a letter regarding the impact on her residential property from commercial properties in the village centre and asked that her property be included in the village centre land use designation.

Jim MacPherson questioned whether the sale of agricultural products would remain permitted use in the village centre, and commented that Council members should not attend the Detached Secondary Suites Committee meetings.

District of Metchosin - 2 - July 6, 2009 Council Meeting Minutes

3. Minutes

Moved and Seconded by Councillors Gramigna and Milne that the minutes of the Council meeting held June 15, 2009 and the Special Council meeting held June 30, 2009 be adopted. Carried Moved and Seconded by Councillors Mitchell and Milne that the minutes of the Agricultural Advisory Select Committee meeting held June March 26, 2009 be received. Carried Moved and Seconded by Councillors Gramigna and Milne that the minutes of the Detached Secondary Suites Ad Hoc Committee meeting held June 4 and June 18, 2009 be received. Carried 4. Mayor’s Report

Mayor Ranns reported that the Fire Department auto extracation team was very successful by placing 2nd out of ten teams in an Oregon competition and commended staff for the level of training provided to members. Mayor Ranns further reported that Mr. Drummond has announced his retirement at the end of August 2009 and commended him for his professionalism in the position of Chief Administrative Officer. Mayor Ranns further commended Ms. Hurst, contract planner, for the excellent work she produces working one day per week.

5. Reports for Action

a) Development Variance Permit Application, 4805 Eales Road

Moved and Seconded by Councillors Gramigna and Mitchell that Council approve and issuance of Development Variance Permit 09-02 for Lot 2, Section21, Plan VIP75239, Metchosin District, 4805 Eales Road to allow a relaxation of Section 4.5(a) of “District of Metchosin Subdivision Servicing Bylaw No. 38, 1987, “that requires construction of the part of Eales Road fronting the subject property to Local C standards” and to allow a section of the subject property’s frontage on Eales Road to remain as a gravel-surfaced, gated fire lane, subject to compliance with the following conditions: a) Construction of Eales Road to the extent shown on Westbrook Consulting Drawing No. 2324-SK04 to Local C standards; b) The foregoing works be designed by, and installed under the supervision of, a Professional Engineer to the satisfaction of the District at the proponent’s expense, in a manner that minimizes vegetation removal; c) Road dedication where necessary; d) Installation of a fire hydrant at the end of the existing Eales Road watermain (Arden Rd end). Carried b) Development Permit Application, 3658 Park Drive

Moved and Seconded by Councillors Gramigna and Tremblay that Council issue Development Permit 09-05 to allow construction of a 340 m2 single-family dwelling (3,650 ft2) at 3658 Park Drive (Lot F, Plan VIP86626, Section 52, Esquimalt District), subject to the following conditions: (a) That the proposed dwelling, driveway, septic field and rain garden are consistent with the site plan dated June, 2009, McNeil Building Designs Ltd.; (b) All development is in accordance with the Farhill Road Subdivision Rainwater Management Plan prepared by 1st Team Consulting Ltd. and registered on title; (c) That field reviews are undertaken by a geotechnical engineer during construction to confirm appropriate foundation wall design and comment on any additional retaining wall

District of Metchosin - 3 - July 6, 2009 Council Meeting Minutes

requirements, and to confirm location and depth of the septic field and rain garden, in accordance with the geotechnical report; (d) removal of vegetation is minimal and subject to obtaining a tree removal permit; and, (e) the driveway not be paved (except 5m of paving required by the District), and instead be finished with gravel or other pervious material acceptable to the District. Carried c) Development Permit Application, 3645 Farhill Drive

Moved and Seconded by Councillors Gramigna and Mitchell that Council issue Development Permit issue Development Permit 09-04 to allow construction of a 295 m2 (3,170 ft2) house with attached garage at 3645 Farhill Road (Lot B, Plan VIP86626, Section 52, Esquimalt District), subject to the following conditions: (a) That the proposed dwelling, driveway, septic field and rain garden are consistent with the site plan (attached); (b) All development is in accordance with the Farhill Road Subdivision Rainwater Management Plan prepared by 1st Team Consulting Ltd. and registered on title; (c) That field reviews are undertaken by a geotechnical engineer during construction to ensure that local instabilities do not occur due to excavation, and to confirm location and depth of the septic field and rain garden, in accordance with the geotechnical report; (d) removal of vegetation is minimal and subject to obtaining a tree removal permit (e) the driveway not be paved (except 5m of paving required by the District), and instead be finished with gravel or other pervious material acceptable to the District. Carried d) Development Permit Application, 3635 Farhill Drive

Moved and Seconded by Councillors Gramigna and Milne that Council issue Development Permit 09-03 to allow construction of a 215 m2 (2316 ft2) single-family dwelling and a 78 m2 (840 ft2) accessory building at 3635 Farhill Road (Lot A, Plan VIP86626, Section 52, Esquimalt District), subject to the following conditions: (a) That the proposed dwelling and accessory building are consistent with the site plan dated June 2009, McNeil Building Designs Ltd. (b) All development is in accordance with the Farhill Road Subdivision Rainwater Management Plan prepared by 1st Team Consulting Ltd. and registered on title; (c) That field reviews are undertaken by a geotechnical engineer during construction to ensure that local instabilities do not occur due to excavation, and to confirm location and depth of the septic field and rain garden, in accordance with the geotechnical report; (d) removal of vegetation is minimal and subject to obtaining a tree removal permit (e) the driveway not be paved (except 5m of paving required by the District), and instead be finished with gravel or other pervious material acceptable to the District. Carried e) Village Centre Review

Moved and Seconded by Councillors Gramigna and Mitchell that Council direct staff to prepare a bylaw based on the Appendix C map for consideration by the Planning and Environment Committee in the fall of 2009. Carried Moved and seconded by Councillors Milne and Tremblay that Council direct staff to incorporate green development and carbon neutrality into the draft bylaw. Carried

District of Metchosin - 4 - July 6, 2009 Council Meeting Minutes

Moved and seconded by Councillors Milne and Tremblay that Council direct staff to remove the reference to one residential unit per lot Councillors Gramigna, Mitchell and Mayor Ranns opposed. Defeated

f) Morrow Bridge (Veitch Creek) Replacement Project, Tender Award

Moved and Seconded by Councillors Mitchell and Milne that Council accept the tender from Aggressive Excavating Ltd. in the amount of $672,576.98 for the Morrow Bridge (Veitch Creek) Replacement Project less the cost of the parking area on Badger Road. Carried Moved and Seconded by Councillors Mitchell and Tremblay that Council direct staff to gather information on the possible removal of the two trees in Veitch Creek and make the appropriate applications. Carried Moved and Seconded by Councillors Tremblay and Mitchel that Council direct staff explore the possibility of removal of the stumps located downstream. Carried g) Road Resurfacing Program 2009, Tender Award

Moved and Seconded by Councillors Mitchell and Mitchell that Council accept the tender from O.K. Industries Ltd. dba Island Asphalt Company in the amount of $704,550. Carried h) Detached Secondary Suites Ad Hoc Committee, Terms of Reference

Members discussed the intention of the words “the applicability of detached suites in different zones” and agreed that the Committee may recommend different options in the different zones. Members also agreed that the Committee is not limited in its mandate to explore existing detached suites, but the creation of an inventory of detached suites is not within the mandate of the Committee.

6. Reports for Information

a) Fire Department Report, June 2009 Chief Dunlop reported on the success of the auto extrication team and the value of the experience for members and noted that Metchosin is hosting the BC Regional Auto Extrication competition on October 17, 2009. Chief Dunlop further reported that beach fires and campfires are now prohibited.

7. Bylaws

a) West Shore Parks and Recreation Fees Bylaw 2009, No. 562

Moved and Seconded by Councillors Mitchell and Tremblay that Council adopt West Shore Parks and Recreation Fees Bylaw 2009, No. 562. Carried 8. Correspondence

a) Metchosin Community Association, Apple Festival, October 18, 2009 Moved and Seconded by Councillors Mitchell and Gramigna that Council receive the correspondence. Carried

District of Metchosin - 5 - July 6, 2009 Council Meeting Minutes

b) Capital Regional District, Request for Consent to Adoption of Bylaw No. 3616, Arts and Cultural Support Service Establishment Bylaw No. 1, 2001, Amendment Bylaw, No. 2, 2009

Moved and Seconded by Councillors Milne and Mitchell that Council consent to the adoption of Capital Regional District Bylaw No. 3616, Arts and Cultural Support Service Establishment Bylaw No. 1, 2001, Amendment Bylaw, No. 2, 2009. Carried c) Master Bowlers Association, Request for Municipal Pins

Moved and Seconded by Councillors Tremblay and Gramigna that Council deny the request from the Master Bowlers Association for municipal pins without charge and advice that pins may be purchased at cost. Carried d) Juan de Fuca [West Shore] Recreation Centre, Consolidation Survey

Moved and Seconded by Councillors Mitchell and Tremblay that Council approve and sign the reference plan to consolidate the three parcels that comprise the Juan de Fuca [West Shore] Recreation lands into a single parcel. Carried 9. Other Business

a) Municipal Grounds Painting

Moved and Seconded by Councillors Milne and Tremblay that Council approve the use of not more than $2500 from the Community Buildings Cost fund for paint and painting of the Emergency Operations Centre building. Carried b) BC Geographical Names Office, Salish Sea

Moved and Seconded by Councillors Milne and Mitchell that Council approve the adoption of the name Salish Sea to describe the inland waters of Puget Sound, Strait of Georgia, and Juan de Fuca Strait if the Beecher Bay First Nation has no objection. Carried 9. Question Period

10. Adjournment

Moved and Seconded by Councillors Milne and Gramigna that the meeting be adjourned at 8:46 p.m. Carried

Certified Correct

______Mayor Corporate Officer

District of Metchosin

Minutes Council Meeting August 10, 2009 at 7 P.M. Council Chamber Metchosin Municipal Hall ______

Present: Acting Mayor Gramigna in the Chair; Councillors Milne, Mitchell, and Tremblay. Also present were D. Drummond, Chief Administrative Officer; and R. Parker, Deputy Clerk.

Regrets: Mayor Ranns

The meeting was called to order at 6:30 p.m.

Moved and Seconded by Councillors Milne and Mitchell that the meeting be closed under section 90 of the Community Charter in order to consider law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; the receipt of advice that is subject to solicitor- client privilege, including communications necessary for that purpose; litigation or potential litigation affecting the municipality; the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality. Carried The closed portion of the meeting was adjourned at 6:49 p.m. The open portion of the meeting was called to order at 7:30 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Tremblay and Mitchell that the agenda be approved as presented with the addition of a presentation by Capt Humphries, Metchosin Fire Department. Carried 2. Presentations

a) Captain Humphries, Metchosin Fire Department, July 2009 Report

Capt Humphries reported on July 2009 Fire Department call outs, noted that the Langford Fire Department was providing mutual aid for Sooke Road area due to the temporary closure of Kangaroo Road, and that a trailer has been purchase for the all terrain vehicle.

b) Angela Evans, Sustainability Facilitator, Fraser Basin Council, Smart Planning for Communities

Ms. Evans presented the resources and tools available from the Fraser Basin Council Sustainability Facilitators to local governments, including advice, education and training, technical expertise, at no cost. Ms. Evans further presented that Facilitators are available to assist with sustainability planning, goal setting, and planning approaches.

District of Metchosin - 2 - August 10, 2009 Council Meeting Minutes

c) C. Woodland and M. Thompson, Request to Place Unity in Diversity as a Puzzle of Nature Mural on Municipal Grounds

Ms Woodland and Ms Thompson presented the background of their group to discuss service to the community and the creation of the Unity in Diversity mural as a way to bring people together and for all to be accepting of others. Ms Woodland and Ms Thompson noted that they would like the mural to remain in Metchosin as it represents the diversity in the community and their wish to donate it to the community.

3. Public Participation

Gail Dalzell, Happy Valley Road property owner, commented on the development variance permit application and asked whether Metchosin is in favour of greenhouses.

4. Minutes

Moved and Seconded by Councillors Mitchell and Milne that the minutes of the Council meeting held July 6, 2009 and the Special Council meeting held July 16, 2009 be adopted. Carried Moved and Seconded by Councillors Tremblay and Mitchell that the minutes of the Detached Secondary Suites Ad Hoc Committee meeting held July 2 and July 23, 2009 be received. Carried Moved and Seconded by Councillors Milne and Mitchell that the minutes of the Environmental Advisory Select Committee meeting held June 23, 2009 be received. Carried Moved and Seconded by Councillors Tremblay and Milne that the minutes of the Heritage Advisory Select Committee meeting held June 24, 2009 be received. Carried Moved and Seconded by Councillors Milne and Mitchell that the minutes of the Agriculture Advisory Select Committee meeting held July 22, 2009 be received. Carried 5. Mayor’s Report

Acting Mayor Gramigna reported that this meeting is Mr Drummond’s last council meeting before he retires at the end of August 2009, and that Mr Martignago will commence work with Metchosin on September 14, 2009. Acting Mayor Gramigna reported that the Fire Department will host a car wash at the Langford Canadian Tire on Saturday, August 15, 2009 with proceeds donated to the Dunlop family.

6. Reports for Action

a) Development Permit Application, 3655 Farhill Road

Moved and Seconded by Councillors Milne and Tremblay that Council issue Development Permit 09-06 to allow construction of a 372 m2 (4,004 ft2) house and an 84 m2 (904 ft2) accessory building at 3655 Farhill Road (Lot C, Plan VIP86626, Sections 51 and 52, Esquimalt District), subject to the following conditions: (a) That the proposed dwelling, accessory building, driveway, septic fields and rain garden are consistent with the site plan (attached); (b) All development is in accordance with the Farhill Road Subdivision Rainwater Management Plan prepared by 1st Team Consulting Ltd. and registered on title;

District of Metchosin - 3 - August 10, 2009 Council Meeting Minutes

(c) That field reviews are undertaken by a geotechnical engineer during construction to confirm an appropriate retaining wall design and the depth and location of the disposal systems, in accordance with the geotechnical report; (d) removal of vegetation is minimal and subject to obtaining a tree removal permit; (e) the driveway not be paved (except 5m of paving required by the District), and instead be finished with gravel or other pervious material acceptable to the District. Carried b) Development Variance Permit Application, 4383 Happy Valley Road

Moved and Seconded by Councillors Mitchell and Milne that Council refer the application for a development variance permit for 4383 Happy Valley Road to the Agricultural Advisory Select Committee and Environmental Advisory Select Committee for comment and to comment on potential light pollution. Councillor Tremblay and Acting Mayor Gramigna opposed. Defeated

Moved and Seconded by Councillors Mitchell and Tremblay that Council direct staff to prepare a development variance permit for consideration at the September 14, 2009 Council meeting; and direct staff to send notice to owners and tenants within 60m of the subject parcel informing them of the application, its purpose, and the September 14, 2009 Council date when a resolution regarding issuance of the permit will be considered. Councillor Tremblay opposed. Carried

Moved and Seconded by Councillors Mitchell and Milne that Council request that the Environmental Advisory Select Committee and Agricultural Advisory Select Committee comment on greenhouses and greenhouse lighting in general. Carried Moved and Seconded by Councillors Milne and Mitchell that Council refer the application for a development variance permit for 4383 Happy Valley Road to the Environmental Advisory Select Committee to consider the placement proposed by the variance. Councillor Tremblay opposed. Carried

c) Mary Hill Trail Use Agreement

Moved and Seconded by Councillors Mitchell and Milne that Council enter into a further five year agreement with Her Majesty the Queen for the recreational use of federal government property at Mary Hill and authorize the Mayor and Chief Administrative Officer to execute the agreement. Carried d) Bank Signing Officer Appointment, Joe Martignago

Moved and Seconded by Councillors Mitchell and Milne that Council appoint Joe Martignago to replace Dave Drummond as bank signing authority for the District of Metchosin effective September 1, 2009. Carried 7. Reports for Information

a) Roads Resurfacing Paving Program Update

Moved and Seconded by Councillors Mitchell and Milne that Council receive and file the report. Carried

District of Metchosin - 4 - August 10, 2009 Council Meeting Minutes

b) Morrow Bridge Replacement Project

Moved and Seconded by Councillors Mitchell and Tremblay that Council receive and file the report. Carried c) Subdivision and Land Use Applications Received to date 2009

Moved and Seconded by Councillors Mitchell and Tremblay that Council receive and file the report. Carried d) Public Communications Reports Statistics, June and July 2009

Moved and Seconded by Councillors Milne and Milne that Council receive and file the report. Carried e) Building Permit Report, June and July 2009

Moved and Seconded by Councillors Mitchell and Milne that Council receive and file the report. Carried 8. Correspondence

a) Mural on Municipal Grounds Request

Moved and Seconded by Councillors Milne and Mitchell that Council approve the placement of the Unity in Diversity mural on the equipment shed on the municipal grounds for a 90 day period. Acting Mayor Gramigna opposed. Carried

Moved and Seconded by Councillors Mitchell and Milne that Council appoint a small body, made up of a member of the Heritage Advisory Select Committee, the planner, and deputy clerk, to looking into all mural applications as they come in and to facilitate process. Councillors Tremblay and Milne opposed. Defeated

b) Fraser Basin Council, Smart Planning for Communities

Moved and Seconded by Councillors Mitchell and Milne that Council receive the correspondence. Carried c) Metchosin Volunteer Firefighter’s Society, 2009 Bite Me Fishing Derby Request

Moved and Seconded by Councillors Milne and Tremblay that Council approve the request from the Metchosin Volunteer Firefighter’s Society to hold the 15th Annual Bite Me Fishing Derby at the Metchosin Fire Hall at 4440 Happy Valley Road and area on August 16, 2009; and to approve a Special Occasion Liquor Licence for the event. Carried d) Muscular Dystrophy Canada, Fundraising by Metchosin Fire Department Members discussed sending a letter of thanks to the Fire Department.

e) City of Langford, Bilston and Metchosin Creeks Hydrometric Monitoring

Moved and Seconded by Councillors Milne and Mitchell that Council refer the Bilston and Metchosin Creeks Hydrometric Monitoring program to the 2010 budget discussions. Carried

District of Metchosin - 5 - August 10, 2009 Council Meeting Minutes

9. Question Period

10. Adjournment

Moved and Seconded by Councillors Mitchell and Milne that the meeting be adjourned at 8:34 p.m. Carried

Certified Correct

______Mayor Corporate Officer

District of Metchosin

Minutes Council Meeting September 14, 2009 at 7 P.M. Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, and Tremblay. Also present were R. Parker, Deputy Clerk, and S. Dunlop, Fire Chief.

Regrets: Councillor Mitchell

The meeting was called to order at 6:15 p.m.

Moved and Seconded by Councillors Milne and Gramigna that the meeting be closed under section 90 of the Community Charter in order to consider information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party; law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; litigation or potential litigation affecting the municipality. Carried The closed portion of the meeting was adjourned at 6:50 p.m. The open portion of the meeting was called to order at 7:26 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Milne that the Council approve the agenda as presented. Carried 2. Public Participation

Shelly Donaldson, Juan de Fuca Scouts, thanked Mayor Ranns and Chief Dunlop for participating in the Scouts dunk tank on Metchosin Day which raised over $1,000 and noted the upcoming Apple Day fundraiser on October 3rd.

3. Minutes

Moved and Seconded by Councillors Gramigna and Milne that Council adopt the minutes of the Council meeting held August 10, 2009. Carried Moved and Seconded by Councillors Milne and Tremblay that Council receive the minutes of the Parks and Recreation Committee meeting held August 10, 2009. Carried Moved and Seconded by Councillors Gramigna and Tremblay that Council receive the minutes of the Detached Secondary Suites Ad Hoc Committee meeting held August 13, 2009. Carried District of Metchosin - 2 - September 14, 2009 Council Meeting Minutes

4. Business Arising

a) Community Park Donation Program, Benches

Moved and Seconded by Councillors Milne and Tremblay that Council approve the red cedar bench supplied by Quality Park Furniture and Signs for the Community Park Donation Program. Carried b) Latoria Creek Community Bridge Naming

Moved and Seconded by Councillors Milne and Gramigna that Council official adopt the name Latoria Creek Community Bridge for the new trail foot bridge over Latoria Creek. Carried 5. Mayor’s Report

Mayor Ranns reported that the Morrow Bridge over Veitch Creek on Kangaroo Road was completed ahead of schedule and noted the excellent work done by the prime contractor Aggressive Excavating, their site supervisor, and all the sub-trades. Mayor Ranns further reported that Metchosin Day was again a success and noted the many volunteers that work to organize the event.

6. Reports for Action

a) Chief Administrative Officer and Approving Officer Appointment, Joe Martignago

Moved and Seconded by Councillors Gramigna and Milne that Council appoint Joe Martignago as chief administrative officer, financial officer, and corporate officer of the District of Metchosin and rescind the appointment of Dave Drummond to these positions; and appoint Joe Martignago as approving officer for the District of Metchosin and rescind the appoint of Dave Drummond to this position. Carried b) Development Permit Application, 3666 Park Drive

Moved and Seconded by Councillors Gramigna and Tremblay that Council issue Development Permit 09-07 to allow construction of a 588 m2 (6,330 ft2) house and an 90 m2 (972 ft2) accessory building at 3666 Park Drive (Lot E, Plan VIP86626, Section 51, Esquimalt District), subject to the following conditions: (a) That the proposed dwelling, accessory building, driveway, septic field, and rain garden are consistent with the site plan (attached); (b) All development is in accordance with the Farhill Road Subdivision Rainwater Management Plan prepared by 1st Team Consulting Ltd. and registered on title; (c) That field reviews are undertaken by a geotechnical engineer during construction to confirm that footings for the residence and the workshop are constructed on competent, native bearing soil below the topsoil/root zone, based on 100 kPa allowable bearing pressure and a minimum width of 40 cm, as recommended in the geotechnical report; (d) That field reviews are taken to confirm appropriate grading of ground disturbed by the construction, at two to one (horizontal to vertical), and suitable vegetation to prevent erosion is completed, as per the geotechnical report; (e) That only those trees necessary for construction of the driveway, buildings, septic field, rain garden and yard area will be removed and subject to issuance of a tree cutting permit;

District of Metchosin - 3 - September 14, 2009 Council Meeting Minutes

(f) That any stacked boulder walls used to retain cut and fill slopes be built under the field direction of a geotechnical engineer, in accordance with the geotechnical report; and, (g) That the driveway not be paved (except 5m of paving required by the District), and instead be finished with gravel as per the geotechnical report. Carried c) Development Variance Permit Application, 4383 Happy Valley Road

Moved and Seconded by Councillors Gramigna and Tremblay that Council issue Development Variance Permit 09-03 to allow reduced rear yard setback for the proposed accessory building greenhouse on Lot 1, Section 6, Metchosin District, Plan 14800, and known as 4383 Happy Valley Road. Councillor Tremblay opposed. Carried

d) BC Regional Auto Extrication Competition, October 17, 2009

Moved and Seconded by Councillors Milne and Tremblay that Council approve the use of the Municipal Grounds for the hosting of the BC Regional Auto Extrication Competition on the weekend of October 17, 2009. Carried e) Council and Standing Committee Minutes, Protection of Privacy, Recording of Civic Addresses under Public Participation

Members discussed the merits of including addresses of public speakers in the meeting minutes and requested staff to report to Council.

7. Reports for Information

a) Morrow Bridge Change Order b) Fire Department Monthly Report, August 2009 c) Public Communications Reports Statistics, August 2009 d) Building Permit Report, August 2009 e) Latoria Creek Community Bridge, Formal Opening, September 19, 2009

Members reviewed the reports for information.

8. Correspondence

a) Capital Regional District, Regional Housing Trust Fund Service Establishment Bylaw No. 1, 2005, Amendment Bylaw No. 5, 2009, Request for Consent to Adoption

Moved and Seconded by Councillors Milne and Tremblay that Council consent to the adoption of Capital Regional District Regional Housing Trust Fund Service Establishment Bylaw No. 1, 2005, Amendment Bylaw No. 5, 2009. Carried b) Metchosin Volunteer Firefighters Society, Halloween 2009

Moved and Seconded by Councillors Milne and Gramigna that Council approve the expenditure of $3500 from the community development budget for the 2009 Halloween event. Carried

District of Metchosin - 4 - September 14, 2009 Council Meeting Minutes

c) Capital Regional District, Municipal Environmental Coordinator Program

Members discussed seeking a means for the Capital Regional District to facilitate the collection of household batteries.

d) Scouts Canada, Scout Apple Day, October 3, 2009

Moved and Seconded by Councillors Gramigna and Tremblay that Council permit Scouts Canada to hold Apple Day in the District of Metchosin. Carried 9. Question Period

10. Adjournment

Moved and Seconded by Councillors Tremblay and Gramigna that the meeting be adjourned at 8:09 p.m. Carried

Certified Correct

______Mayor Corporate Officer

District of Metchosin

Minutes Council Meeting October 5, 2009 at 7 P.M. Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Milne, Mitchell and Tremblay. Also present were J. Martignago, Chief Administrative Officer, R. Parker, Deputy Clerk.

Regrets: Councillor Gramigna

The meeting was called to order at 7:00 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Mitchell and Tremblay that the Council approve the agenda as presented with the addition of CRD cloth shopping bags. Carried 2. Presentations

a) Diana Lokken, Corporate Services Manager, and Lloyd Rushton, Parks General Manager, Capital Regional District, Overview of CRD Services

Ms. Lokken reviewed the services provided to the District of Metchosin by the Capital Regional District and the funds requisitioned from Metchosin in 2009 to provide these services. Ms. Lokken noted that services are provided by different means, including direct responsibility through the CRD Board, mandated responsibility from the Province, contracted services, and services provided by CRD Commissions. Ms. Lokken further advised that Metchosin holds no debt serviced through the CRD to the Municipal Finance Authority and that the CRD has negotiated a 31% contribution from the Province and is seeking contribution from the Federal Government for the Millstream Meadows remediation.

Mr. Rushton advised that Metchosin holds the highest percentage of regional park land and Galloping Goose trail length in the Capital Region. The Board will decide soon whether to seek to continue the park land acquisition fund which ends this year. Mr. Rushton also advised that construction on the E&N rail trail is now underway with funding coming from the Federal Gas Tax rebate program.

3. Public Participation

Tom Cole, Hibbert Lane, asked why building permit applicants are required to submit two sets of building plans and a state of title certificate; and asked that Council enforce its bylaws.

Gail Dalzell, Happy Valley Road property owner, commented that any extension to the CRD park land acquisition fund should go to referendum and hoped that Metchosin would be refunded if it has overpaid for Millstream Meadows remediation.

Kathy Saluke commented that she is working at the Metchosin Arts and Cultural Centre, hoped to District of Metchosin - 2 - October 5, 2009 Council Meeting Minutes

work towards installing a mural next to the old Metchosin School and is seeking assistance from the municipality.

Steve Gray, Metchosin Road, commented on the proposed village centre amendments to the Official Community Plan bylaw, made a number of suggestions, and advised that he would submit his suggestions in writing.

4. Minutes

Moved and Seconded by Councillors Mitchell and Milne that Council adopt the minutes of the Council meeting held September 14, 2009. Carried Moved and Seconded by Councillors Tremblay and Milne that Council receive the minutes of the Finance and Heritage Committee meeting held September 14, 2009. Carried 5. Business Arising

a) Listing of Metchosin Businesses on Website

Moved and Seconded by Councillors Tremblay and Mitchell that Council provide the service of listing consenting Metchosin businesses that hold a business licence on the municipal website. Carried 6. Mayor’s Report

Mayor Ranns reported that he met with the BC Minister of Aboriginal Affairs and that treaty negotiations are ongoing. Councillor Mitchell noted the passing of David Graham who was the principal of West-Mont School from 2001 to 2005 and extended condolences to his family.

7. Reports for Action

a) Memorandum of Understanding, Beecher Bay SC’IANEW First Nation

Moved and Seconded by Councillors Milne and Mitchell that Council approve the memorandum of understanding with the Beecher Bay SC’IANEW First Nation. Carried 8. Reports for Information

a) Metchosin Emergency Coordinator, Resignation of Charlie McNeil

Moved and Seconded by Councillors Mitchell and Milne that Council temporarily appoint John Hollemans as Acting Metchosin Emergency Coordinator and to express its gratitude to C. McNeil for his work as Emergency Coordinator. Carried b) Capital Regional District Sustainable Business Practices Brochure

Moved and Seconded by Councillors Milne and Tremblay to include the Capital Regional District Sustainable Business Practices brochure in the business licence renewal mailing. Carried

District of Metchosin - 3 - October 5, 2009 Council Meeting Minutes

c) Public Communications Reports Statistics, September 2009 d) Building Permit Report, September 2009

Moved and Seconded by Councillors Mitchell and Milne to receive the reports. Carried 9. Bylaws

a) General Tax Exemption Bylaw 2009, No. 563

Moved and Seconded by Councillors Tremblay and Milne that Council read General Tax Exemption Bylaw 2009, No. 563 a first time. Carried Moved and Seconded by Councillors Tremblay and Milne that Council read General Tax Exemption Bylaw 2009, No. 563 a second time. Carried Moved and Seconded by Councillors Tremblay and Mitchell that Council read General Tax Exemption Bylaw 2009, No. 563 a third time. Carried

b) Heritage Tax Exemption Bylaw 2009, No. 564

Moved and Seconded by Councillors Tremblay and Tremblay that Council read Heritage Tax Exemption Bylaw 2009, No. 564 a first time. Carried Moved and Seconded by Councillors Tremblay and Milne that Council read Heritage Tax Exemption Bylaw 2009, No. 564 a second time. Carried Moved and Seconded by Councillors Tremblay and Mitchell that Council read Heritage Tax Exemption Bylaw 2009, No. 564 a third time. Carried

c) Metchosin Official Community Plan Amendment Bylaw, No. 565, Village Centre Review, Part 7: Commercial

Moved and Seconded by Councillors Tremblay and Mitchell that Council read Metchosin Official Community Plan Amendment Bylaw, No. 565 a first time. Carried Members discussed holding a public input meeting on Bylaw No. 565.

10. Correspondence

a) BC Lightkeepers Local 20232 PSAC, Request to Adopt Resolution, Removal of Lightkeepers

Moved and Seconded by Councillors Mitchell and Milne that Council support staffed lighthouses and request the Canadian Coast Guard to rescind its plans to de-staff light stations. Carried b) Fired Up! Pottery Collective, Final Report on UBCM Community Tourism Program Funding Grant

Moved and Seconded by Councillors Mitchell and Tremblay that Council receive the

District of Metchosin - 4 - October 5, 2009 Council Meeting Minutes

correspondence. Carried 11. Other Business

a) Capital Regional District, Cloth Shopping Bags

Members discussed distributing CRD cloth shopping bags provided through the Hartland tipping fees at the Municipal Hall.

12. Question Period

13. Adjournment

Moved and Seconded by Councillors Tremblay and Mitchell that the meeting be adjourned at 8:39 p.m. Carried

Certified Correct

______Mayor Corporate Officer

District of Metchosin

Minutes Special Council Meeting October 19, 2009 at 7 P.M. Closed Portion at 6:30 p.m. Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell, and Tremblay. Also present was J. Martignago, Chief Administrative Officer, and R. Parker, Deputy Clerk

The closed portion of the meeting was called to order at 6:30 p.m.

Moved and Seconded by Councillors Gramigna and Milne that the public be excluded under section 90 of the Community Charter in order to consider to negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; labour relations or other employee relations; information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; Carried The closed portion of the meeting was adjourned at 6:59 p.m. The open portion of the meeting was called to order at 7:00 p.m.

1. Agenda Approval

Moved and seconded by Councillors Gramigna and Mitchell that Council approve the agenda as presented. Carried 2. Public Participation

Gail Dalzell, Happy Valley Road property owner, asked if there would be any payment for use of the West Shore Recreation site for sewer, and if there was any idea of costs for Langford and Colwood residents.

Janet Gray, Metchosin Road, commented that water service is integrated with sewer treatment, and expressed support for a model that provides public ownership of water and infrastructure.

Moira Hourigan, Metchosin Road, commented on Colwood’s discussion on governance and provision of utilities, and commented that Metchosin needs to know more before agreeing to sewage facilities at West Shore Parks and Recreation.

Ken Farquharson, asked whether the proposed location of wastewater effluent disposal is known and what the effect would be on the Metchosin shoreline.

District of Metchosin - 2 - October 19, 2009 Special Council Meeting Minutes

3. Correspondence

a) West Shore Parks and Recreation Society, Onsite Sewage Treatment Plant Proposal at West Shore Parks and Recreation

Moved and seconded by Councillors Mitchell and Milne that Council approve the development of a model for a sewage treatment facility at West Shore Parks and Recreation on the conditions that the model is developed by a qualified independent third-party the selection of which is unanimously approved by the co-owners; a review is undertaken on the long-term impact on the recreation facilities which includes public consultation by a qualified independent third-party recreation consultant selected unanimously by the co-owners; and any sewage treatment facility site location identified at West Shore Parks and Recreation is unanimously approved the co-owners. Carried 4. Adjournment

Moved and Seconded by Councillors Gramigna and Mitchell that the meeting be adjourned at 7:20 p.m. Carried

Certified Correct:

______Mayor Corporate Officer District of Metchosin

Minutes Council Meeting October 26, 2009 at 7 P.M. Closed Portion at 6 P.M. Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell and Tremblay. Also present were J. Martignago, Chief Administrative Officer, R. Parker, Deputy Clerk, S. Dunlop, Fire Chief.

The meeting was called to order at 6 p.m.

Moved and Seconded by Councillors Gramigna and Tremblay that the meeting be closed under section 90 of the Community Charter in order to consider negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; and the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party. Carried The closed portion of the meeting was adjourned at 6:55 p.m. The open portion of the meeting was called to order at 7 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Mitchell that the Council approve the agenda as presented with the addition of presentation to C. McNeil. Carried 2. Presentations

a) Inspector Mark Fisher, OIC, West Shore RCMP Detachment, Policing Update

Insp. Fisher introduced himself as the new officer in charge of the West Shore RCMP detachment since May of 2009. Insp. Fisher identified the 2010 priorities for the detachment, which have not changed significantly, and include drug and drug abuse, property crime, youth and RCMP visibility. He noted that he is working with Metchosin to determine appropriate levels and types of traffic enforcement, which would target aggressive drivers and accident zones.

3. Public Participation

Gail Dalzell, Happy Valley Road property owner, commented her concerns regarding sewage treatment facility at the West Shore Parks and Recreation facility were for costs associated with sewage treatment and collection fees for the recreation facility itself.

Jim MacPherson, Eagletree Place, commented that the draft amendment to the village core provisions of the Official Community Plan bylaw captures the tone of public consultation and District of Metchosin - 2 - October 26, 2009 Council Meeting Minutes

suggestions home-based business thresholds in s. 7.1, stricter regulations in regards to greenhouse gas reductions, and suggested adding “or any other business incompatible with rural atmosphere” to s. 7.3.6.

Derek Wulff expressed support from Mr. S. Gray’s comments in his letter and suggested more stringent requirements.

Lisa Gee, Kangaroo Road, inquired whether the Council still planned to construct a roadside trail along Kangaroo Road especially between Eales Road and Rocky Point Road; and asked Council not to make village centre environmental requirements too costly for businesses.

Robert Patterson, Jelinek Place, asked if the next step for the village centre amendment bylaw was a public hearing and requested that the Community Hall and store be included as significant heritage buildings in the Official Community Plan.

Steve Gray submitted a written statement to Council on the proposed amendments to the village centre provisions of the Official Community Plan bylaw.

4. Minutes

Moved and Seconded by Councillors Milne and Mitchell that Council adopt the minutes of the Council meeting held October 5, 2009 and special Council meeting held October 19, 2009 as corrected in section 8a to show that Council express its gratitude to C. McNeil. Carried Moved and Seconded by Councillors Milne and Mitchell that Council receive the minutes of the Parks and Recreation Committee meeting held October 19, 2009 as corrected to show that Councillor Gramigna opposed the motion in section 5b. Carried Moved and Seconded by Councillors Mitchell and Tremblay that Council receive the minutes of the Highways and Communications Committee meeting held October 19, 2009. Carried 5. Business Arising

a) Municipal Grounds Use Policy

Moved and Seconded by Councillor Milne and Tremblay that Council approve the Municipal Grounds Use Policy. Councillor Gramigna opposed. Carried

6. Mayor’s Report

Mayor Ranns acknowledged the time and effort made by Mr. Charlie McNeil over the past nine and a half years to build a first class emergency program for the municipality, and Mr. McNeil’s dedication to the program and development of the emergency operations centre. Mayor Ranns presented Mr. McNeil with a gift of appreciation. Mr. McNeil acknowledged the work of the Emergency Program volunteers and Fire Department, and the support of the Council over the years.

District of Metchosin - 3 - October 26, 2009 Council Meeting Minutes

7. Reports for Action

a) Metchosin Day 2009

Moved and Seconded by Councillors Milne and Mitchell that Council express its gratitude to Mary Gidney, chair of the Metchosin Day Committee, and all the volunteers that participate in organising Metchosin Day. Carried 8. Reports for Information

a) 2010 Olympic Torch Relay

It was noted that the Torch Relay would pass through Metchosin on October 31, 2009 at 8 a.m. from the Municipal Hall along Metchosin Road to Witty Beach Road.

9. Bylaws

a) General Tax Exemption Bylaw 2009, No. 563

Moved and Seconded by Councillors Tremblay and Mitchell that Council adopt General Tax Exemption Bylaw 2009, No. 563. Carried b) Heritage Tax Exemption Bylaw 2009, No. 564

Moved and Seconded by Councillors Tremblay and Mitchell that Council adopt Heritage Tax Exemption Bylaw 2009, No. 564. Carried c) Metchosin Official Community Plan Amendment Bylaw, No. 565, Village Centre Review, Part 7: Commercial

Moved and Seconded by Councillors Gramigna and Milne that Council acknowledge that it has already considered the opportunities for consultation as part of the Village Review Process, and has provided for early and ongoing consultation throughout the process leading to Bylaw 565; and given that the consultation opportunities have already been early and ongoing, Council resolves that the following additional consultation opportunities are required for Bylaw 565, consistent with the Local Government Act: referral to the Agricultural Land Commission, Beecher Bay First Nation, Sooke School District No. 62 for comment; that no referral is required to adjacent municipalities of Sooke, Langford, Colwood or the Capital Regional District (Juan de Fuca Electoral Area), the CRD Board, nor to any additional or provincial government agencies; and furthermore, Council considers that future discussions and debate regarding Bylaw 565 in open council meeting will continue to provide ongoing opportunities for input in the Official Community Plan amendment process. Carried Moved and Seconded by Councillors Gramigna and Mitchell that submissions made by Councillors Tremblay, Milne and Mitchell, and by Mr. Gray, be forwarded to staff to report to Council at a future meeting. Carried

District of Metchosin - 4 - October 26, 2009 Council Meeting Minutes

10. Correspondence

a) West Shore Arts Council, Metchosin Green Mapping Project, Application to the UBCM Community Tourism Program Phase 2

Moved and Seconded by Councillors Milne and Mitchell that Council approve the application in the amount of $3915.86 to the UBCM Community Tourism Program from the West Shore Arts Council for the Green Mapping Project and forward the application to the Union of BC Municipalities. Carried 11. Question Period

12. Adjournment

Moved and Seconded by Councillors Gramigna and Milne that Council adjourn the meeting at 7:55 p.m. Carried

Certified Correct

______Mayor Corporate Officer

District of Metchosin

Minutes Special Council Meeting November 24, 2009 at 3 P.M. Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell, and Tremblay. Also present was J. Martignago, Chief Administrative Officer; R. Parker, Deputy Clerk.

The meeting was called to order at 3:00 p.m.

1. Agenda Approval

Moved and Seconded by Councillors Gramigna and Tremblay that Council approve the agenda as presented. Carried 2. Public Participation

Ed Cooper, Sooke Road, expressed support for the call for additional snow removal equipment and using the municipal grounds for salt/sand storage; and commented on the importance of consultation with the Beecher Bay First Nation regarding the proposed location of public works storage at Speyside Lane.

Gail Dalzell, Happy Valley Road property owner, asked whether the municipality will be paying for anything extra through its contract with the roads contractor and whether this work could have waited until the new roads maintenance contract in 2010.

3. Reports

a) Municipal Grounds Capital Improvements

Moved and Seconded by Councillors Mitchell and Milne that Council authorize the expenditure of up to $35,000 to undertake improvement to the municipal works yard at 4450 Happy Valley Road, the source of funds to be the 2009 capital projects budget for Witty Beach Road project; and that the 2009 capital project Witty Beach Road be deleted and replaced with the Works Yard Improvement Project. Carried

b) Temporary Use Permit Application, 900 Speyside Lane

Moved and Seconded by Councillors Gramigna and Mitchell that Council direct staff to prepare a proposed Temporary Use Permit for property at 900 Speyside Lane (Section 50, Metchosin District, Except that Part thereof Lying to the East of a straight boundary joining points on the Northerly and Southerly boundaries of said lot at points distant 1500 feet and 500 feet respectively from the North West corner and the South West corner of said lot) for viewing by the public; to prepare the newspaper notice and letters to adjacent property owners to enable Council to discuss the permit at the December 7, 2009 Planning and Environment Committee meeting, and consider issuance of the permit at the December 14, 2009 Council meeting; and to place the District of Metchosin - 2 - November 24, 2009 Special Council Meeting Minutes

proposed permit on the December 7, 2009 Planning and Environment Committee agenda for discussion, and for issuance to be considered at the subsequent December 14, 2009 Council meeting. Carried 4. Adjournment

Moved and Seconded by Councillors Gramigna and Tremblay that the meeting be adjourned at 3:15 p.m. Carried

Certified Correct:

______Mayor Corporate Officer District of Metchosin

Minutes Council Meeting December 14, 2009 at 7 P.M. Closed Portion at 6 P.M. Council Chamber Metchosin Municipal Hall ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Milne, Mitchell and Tremblay. Also present were J. Martignago, Chief Administrative Officer, L. Urlacher, Deputy Clerk and S. Dunlop, Fire Chief.

The meeting was called to order at 6:09 p.m.

Moved and Seconded by Councillors Gramigna and Milne that the meeting be closed under section 90 of the Community Charter in order to consider personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality. Carried The closed portion of the meeting was adjourned at 6:49 p.m. The open portion of the meeting was called to order at 7:04 p.m.

1. Agenda, Additions and Approval

Moved and Seconded by Councillors Gramigna and Tremblay that Council approve the agenda as presented. Carried 2. Public Participation

Gail Dalzall, property owner, Happy Valley Road, expressed concern as to the Metchosin Community Association loan and the proposed 33% greenhouse gas target. Ms. Dalzell provided information as to the BC Ferries Voucher program for traveling to Vancouver with children requiring treatment.

Lenore Davidson, Speyside Lane, asked that her comments at the December 7th Parks and Recreation meeting include her reason for opposing honorarium for the Trails Coordinator stating that experts who are appointed to sit on committees do not receive money to volunteer their time. Ms. Davidson questioned the Land Acquisition Fund and the impact of Treaty Negotiations. Ms. Davidson commented on the Pearson College Christmas party.

Charlie McNeil, Aquarius Road, questioned the status of the Coordinator of the Emergency Operations Centre position.

Robert Patterson, expressed support for the improvements made to the Community House and suggested that the expense be amortized over the lifetime of the building.

District of Metchosin - 2 - December 14, 2009 Council Meeting Minutes

3. Minutes

Moved and Seconded by Councillors Mitchell and Milne that Council approve the proposed amendment to the minutes of the Council meeting held on October 5, 2009. Carried

Moved and Seconded by Councillors Mitchell and Milne that Council approve the minutes of the Council meeting held on October 5, 2009 (as amended), October 26, 2009, November 24, 2009 and December 7, 2009. Carried

Moved and Seconded by Councillors Gramigna and Tremblay that Council receive the following minutes: Parks and Recreation Committee meeting held October 19, 2009 Highways and Communication Committee meeting held October 19, 2009 Special Planning and Environment Committee meeting held November 23, 2009 Planning and Environment Committee meeting held December 7, 2009 Parks and Recreation Committee meeting held December 7, 2009 Highways Communications Committee meeting held December 7, 2009 Carried

Moved and Seconded by Councillors Milne and Mitchell that Council receive the minutes of the Finance and Heritage Committee meeting held December 7, 2009 as amended to delete Green Mapping Project and replace with “Directional Signage” on page one and two. Carried

4. Business Arising

a) Metchosin Arts and Cultural Centre

Moved and Seconded by Councillors Tremblay and Mitchell that Council provide an additional $1740.02 to the Metchosin Arts and Cultural Centre for the Directional Signage from the Business Development Fund. Carried

b) Targets for the Reduction of Greenhouse Gas Emissions

Moved and Seconded by Councillors Gramigna and Mitchell that Council direct staff to prepare an Official Community Plan amendment bylaw proposing a 33% greenhouse gas (GHG) reduction target by 2020, consistent with the Provincial and Capital Regional District targets, while acknowledging that the District of Metchosin disputes the 2007 baseline community energy and emissions inventory (CEEI) and GHG figures provided by the Province; And that after a report on carbon sequestration is received from the Environmental Advisory Select Committee, write to the Province reiterating the District’s value to the region as carbon sink. Carried

District of Metchosin - 3 - December 14, 2009 Council Meeting Minutes

c) Temporary Use Permit Application, 900 Speyside Lane

Moved and Seconded by Councillors Gramigna and Mitchell that Council authorize the issuance of a Temporary Use Permit for the property located at 900 Speyside Lane , legally described as Section 50, Metchosin District, Except that Part thereof Lying to the East of a straight boundary joining points on the Northerly and Southerly boundaries of said lot at points distant 1500 feet and 500 feet respectively from the North West corner and the South West corner of said lot (PID 001-710-834). . Carried

d) Metchosin Community House, Operating Agreement, 2009-2014

Moved and Seconded by Councillors Milne and Mitchell that Council enter into a five year operating agreement between the District of Metchosin and the Metchosin Community Association. Carried

e) Metchosin Community Association, MOU May 20 2008

Moved and Seconded by Councillors Milne and Mitchell that Council rescind the words “If the grant from the “Towns from Tomorrow” or any other grant is not received, the MCA will pay the District $500 per month until the District’s share ($150,000) is repaid” from the agreement between the District of Metchosin and the Metchosin Community Association for the construction of extension to the Community House dated May 20, 2008. Councillor Tremblay opposed the motion Carried

f) Snow Plough Services Contract, 2009-2014

Moved and Seconded by Councillors Mitchell and Tremblay that Council enter into a five year agreement with On-Line Ventures Inc. for snow ploughing services of a 744H four-wheel drive loader and authorize the Mayor and Chief Administrative Officer to execute the agreement. Carried

5. Mayor’s Report

Mayor Ranns reported on the Millstream Remediation and explained the revised formula to lower the over $30 per household to an average of $6 per household to remediate the Millstream site. Mayor Ranns also reported on the CRD Community Plan amendment regarding the CRD Rural Resource Lands and provided an overview of the voting structure.

6. Reports for Action

a) Annual Appointment of Council Members

Moved and Seconded by Councillors Gramigna and Milne that Council approve the following appointments:

District of Metchosin - 4 - December 14, 2009 Council Meeting Minutes

• Acting Mayor (appointed by Council for one year term under Council Procedure Bylaw) Councillor Gramigna

• CRD Arts Committee Councillor Milne

• CRD Regional Housing Trust Fund (one year term, CRD Bylaw, recommended by Council, appointed by the CRD Board) Councillor Tremblay

• CREST (Capital Region Emergency Service Telecommunications Inc. Board) Councillor Tremblay

• Greater Victoria Public Library Board Councillor Milne

• Intermunicipal Advisory Committee on Disability Issues D. Gramigna (alternate Councillor Tremblay)

• West Shore Parks and Recreation Society Board: two members - can be two council members (one year term expires first Monday in Dec); OR council member and resident (resident is for 2 yr term) Councillor Mitchell and Councillor Milne

• Parks and Trails Advisory Select Committee Councillor Tremblay

• Detached Secondary Suite Ad Hoc Advisory: non voting member Councillor Gramigna Carried

b) Council Standing Committees, Established by Mayor under s. 141 Community Charter

Moved and Seconded by Councillors Mitchell and Tremblay that Council appoint Councillor Milne as Finance and Administration Committee Chair; And that that Council appoint Councillor Tremblay as Parks and Heritage Committee Chair. Carried

c) Annual Schedule of Council Meetings

Moved and Seconded by Councillors Mitchell and Gramigna that Council adopt the annual schedule of council and standing committee meetings as presented. Carried

d) Proposed Municipal Hall Holiday Closure

Moved and Seconded by Councillors Gramigna and Mitchell that Council close the Municipal Office at noon on December 24, 2009 to January 1, 2010 (reopen Monday January 4, 2010). Carried

District of Metchosin - 5 - December 14, 2009 Council Meeting Minutes

e) Appointment of Bank Signing Authorities Moved and Seconded by Councillors Milne and Tremblay that Council appoint Moralea Milne, Councillor to replace Larry Tremblay as signing authority for the District of Metchosin effective December 14, 2009. Carried

f) Appointment of KPMG as Auditor for 2010

Moved and Seconded by Councillors Milne and Mitchell that Council appoint KPMG as the District of Metchosin auditors for 2010. Carried g) Appointment of Deputy Corporate Officer

Moved and Seconded by Councillors Gramigna and Milne that Council appoint Lisa Urlacher as Deputy Corporate Office of the District of Metchosin and rescind the appointment of Rachel Parker as Deputy Corporate Officer. Carried

7. Reports for Information

a) Metchosin Building Inspection Department - Permit Revenue Year to Date 2009

Moved and Seconded by Councillors Gramigna and Mitchell that Council receive the Metchosin Building Inspection Department - October Permit Revenue report for information. Carried

8. Bylaws

a) Metchosin Official Community Plan Amendment Bylaw, No. 565, Village Centre Review, Part 7: Commercial

Moved and Seconded by Councillors Gramigna and Mitchell that Council amend Metchosin Official Community Plan Amendment Bylaw, No. 565, Village Centre Review, Part 7: Commercial as follows:

• To change Section 7.3.7 (1) from: “Consistency with the desire for the Village to remain compact, with a general preference toward expansion along Happy Valley over Metchosin or William Head roads;” to “Consistency with the desire for the Village to remain compact.” • To change Section. 7.3.4 from “One residential unit is permitted per lot, to be provided either through a single family dwelling, or within a mixed use building.” to “One residential unit is permitted per lot, plus one secondary suite, to be provided either through a single-family dwelling, or within a mixed-use building.” • To change Section 7.4.3 (2) from: “Buildings and parking are to be screened with landscaping to eliminate the impact of the building and/or the parking on the streetscape, without impairing sight lines, and safe ingress and egress from the property.” To “Buildings and parking are to be screened with landscaping to eliminate the impact of the building, use, and/or parking on the streetscape and on

District of Metchosin - 6 - December 14, 2009 Council Meeting Minutes

neighbouring uses, without impairing sight lines, and safe ingress and egress from the property, or compromising the desire for connectivity between compatible uses.” • To change Section 7.4.3 (3) from: “Appropriate locations for parking will be assessed on a site-specific basis. Parking solutions that do not require asphalt will be encouraged, including permeable and porous pavers to allow for greener solutions that address the management of rain water and run-off.” To: “Appropriate locations for parking will be assessed on a site-specific basis. Pervious, permeable or porous parking surfaces will be required to conserve water, retain and support vegetation, and address the management of rain water and run-off.” • To change Section 7.4.3 (5) from: “Each development must provide for decorative street furniture (e.g. lighting, benches, bike racks, hitching posts, refuse containers, etc.) that supports the gathering function of the Village Centre, encourages the use of proposed or existing trails, and promotes alternative modes of transportation.” To: “Each development must provide for decorative outdoor furniture (e.g. benches, bike racks, hitching posts, refuse containers, etc.) that supports the gathering function of the Village Centre, encourages the use of proposed or existing trails, and promotes alternative modes of transportation.” • To change Section 7.4.3 (10) from: “Elements such as pitched rooflines, gables, dormers and overhangs are encouraged.” to “Elements such as pitched rooflines, gables, dormers and overhangs, as well as green or living roofs, are encouraged.” • To change a bullet in Section 7.4.3 (14) from: “Landscaping that requires less water;” to “Use of native plants and landscaping that require less water”. • To add to Section 7.4.3 “Where possible, buildings are encouraged to be painted in autumn colours.” • To add to Section 7.4.3 “Any exterior lighting of buildings shall be installed to minimize light pollution of the night sky. Any lighting not attached to a building, if required, must also aim to minimize light pollution of the night sky, and employ solar or energy conservation technologies.” Carried

Moved and Seconded by Councillors Gramigna and Milne that Metchosin Official Community Plan Amendment Bylaw, No. 565, Village Centre Review, Part 7: Commercial be read a second time as amended; And that Council direct staff to schedule a Public Hearing in January. Carried

Moved and Seconded by Councillors Gramigna and Tremblay that Council direct staff to refer Metchosin Official Community Plan Amendment Bylaw, No. 565, Village Centre Review, Part 7: Commercial as amend to groups and organizations previously identified by Council. Carried

District of Metchosin - 7 - December 14, 2009 Council Meeting Minutes

9. Correspondence

a) Capital Regional District, Regional Parks Land Acquisition Fund

Moved and Seconded by Councillors Milne and Mitchell that Council support the recommendation made at the CRD Regional Parks Committee held on November 18, 2009: “that it be recommended to the CRD board that the Regional Parks Land Acquisition Fund be increased from $10 to $20 over the next 5 years (2010-2014) with the rate if increase of $2 per year, and then maintained at $20 for the following 5 years (2015-2019)” Carried

b) Draft Letter regarding BC Ferry Corporation subsidy for endorsement

Moved and Seconded by Councillors Milne and Gramigna to send a letter regarding BC Ferry Corporation Subsidy to the Minister of Health Services, the Minister of Finance, the Deputy Premier, the Premier with copies to MLA, John Horgan, Goldstream Gazette; And to send a resolution to AVICC for the upcoming convention. Carried

10. Question Period

11. Release of Closed Portion Resolution - Citizen Appointments

Moved and Seconded by Councillors Gramigna and Mitchell that Council release to the public the committee member appointments. Carried

Moved and Seconded by Councillors Mitchell and Tremblay that Council approve the following appointments for a two year term unless otherwise noted:

Agricultural Advisory Select Committee Jim MacPherson John Buchanan Brent Donaldson James Powell

Environmental Advisory Select Committee Andy MacKinnon Garry Fletcher Norm Hardy Jim MacPherson

Heritage Advisory Select Committee Christopher Pratt

Parks & Trails Advisory Select Committee Natexa Verbrugge Ron Aubrey Jim Nan Norm Gidney

District of Metchosin - 8 - December 14, 2009 Council Meeting Minutes

Intermunicipal Advisory Committee on Disability Issues Donna Gramigna

Peninsula Agricultural Commission Jim MacPherson* (non voting Council representative, one year term) Carried

11. Adjournment

Moved and Seconded by Councillors Milne and Tremblay that Council adjourn the meeting at 8:07p.m. Carried

Certified Correct

______Mayor Corporate Officer