DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, JANUARY 9, 2006, at 7:05 p.m. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Mitchell and Webb. Also present were J. Lambie, CAO, and C. Clark, Recording Secretary.
AGENDA, ADDITIONS & APPROVAL
06-01-09 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the agenda be approved as presented.” Carried
PUBLIC PARTICIPATION
Lund Eric Lund, Regional Director, Juan de Fuca Electoral Area on February 2005, East Sooke voted on amalgamation with Sooke, 75% said they wanted to stay rural Mr. Lund presented a petition with 432 signatures on it in favour of re-opening the study on amalgamation things have changed since the last time this was looked at total population is approximately 1,800 and 530 voted in the last election policing costs influenced the last study, that’s not an issue now there will be tax advantages from forests with us
O’Connell Will O’Connell, 969 Kangaroo Road here to propose a dirt jump park found a new location beside the hedge bordering the parking lot of the firehall have a design for 3 jumps it will be safe
Donaldson Brent Donaldson, 4039 Chalister Court concerned with the issue on page 12 regarding marketing boards is this driven from marketing boards which usually don’t support small farmers
support the bike park suggested tonight
Bolton Brian Bolton, 1091 Glen Forest Way support the bike jump park
Tremblay Larry Tremblay, 3751 Dallimore Road support the bike jump park another alternative is the motorcycle club has property on the goose, 12.5 acres or how about the dairy farm behind the school
Linnaea Gaert Linnaea, 4850 Jelinek Place wondered how much forestry land there is in East Sooke
Patterson Robert Patterson, 4850 Jelinek Place what about the fire protection questions raised for East Sooke
Rosenberg Joan Rosenberg, 969 Kangaroo Road Metchosin is interested in a green space strategy how prepared are the residents in East Sooke in having restrictions placed on them the new OCP for East Sooke would be interesting to see
Bray Kate Bray, 3845 Cactus Place what road access is there with East Sooke, other than Rocky Point Road isn’t this a concern
Council Minutes - 2 - January 9, 2006
McDonald Janet McDonald, Sooke Road Silver Spray is a part of Sooke isn’t Gillespie Road part of your access concerned with roads costs
Davidson Lynn Davidson, 906 Speyside Lane East Sooke has always led to Rocky Point and always will
Davidson Bruce Davidson, 906 Speyside Lane is there any chance Silver Spray could come back to East Sooke what about Grouse Nest area
Spears Laurie Spears, 4407 Bennett Road would a study with East Sooke culminate in a referendum
ADOPTION OF MINUTES
Council a) Minutes for the Council Meeting held on December 12, 2005
06-01-10 Moved and Seconded by Councillors Kahakauwila and Webb: “That the minutes for the Council meeting held on December 12, 2005 be adopted.” Carried
REPORTS
Mayor a) Mayor’s Report
Have already covered the rural expansion issue. The issue taking time now is CREST. It has serious implications to this municipality, those include financial implications. We have a meeting with CREST on Thursday and can report more after that. It is our intention to minimize risk and liability.
CORRESPONDENCE
Ridley a) Letter from Ridley Shippers Coalition, December 15/05 Terminal Re: Ridley Terminal Inc.
06-01-11 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That staff be directed to refer the letter from Ridley Shippers Coalition dated December 15, 2005 to the UBCM and the appropriate area associations advising them that the District of Metchosin doesn’t feel it can make an informed recommendation without consulting with Prince Rupert.” Carried
CAHPI b) Letter from B. Sutherland, President, CAHPI BC, December 12/05 Re: Canadian Association of Home & Property Inspectors of BC
06-01-12 Moved and Seconded by Councillors Kahakauwila and Webb: “That Council receives the letter from B. Sutherland dated December 12, 2005 regarding the Canadian Association of Home and Property Inspectors of BC.” Carried
Mary Hill c) Letter from Captain Williamson, DND, December 8/05 Re: Mary Hill
It was the consensus of Council to bring this matter back to Council after the federal election.
Council Minutes - 3 - January 9, 2006
Farmers d) Letter from L. Burm, Chair, BC Supply Management, December 2/05 Re: Support for the dairy and poultry farmers of BC
06-01-13 Moved and Seconded by Councillors Mitchell and Gramigna: “That the letter from L. Burm dated December 2, 2005, regarding support for the dairy and poultry farmers of BC, be referred to the interim Agricultural Advisory Committee to ask them to draft a recommendation to Council.” Carried
ADJOURN
06-01-14 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the meeting be adjourned at 8:02 p.m.” Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, JANUARY 23, 2006 AT 7:00 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Mitchell and Webb. Also present were J. Lambie, CAO, and C. Clark, Recording Secretary.
AGENDA, ADDITIONS & APPROVAL
06-01-28 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the agenda be approved as presented.” Carried
PUBLIC PARTICIPATION
Cole Tom Cole, 3960 Hibbert Lane Read and submitted a letter in support of keeping Bylaw 444.
Donaldson Brent Donaldson, West Metchosin Ratepayers Association appreciate the mayor’s reassurances about DPA’s thought Andy’s presentation on a blue/green strategy was great voluntary stewardship is the only way to go public education is important
Dalzell Gail Dalzell, Happy Valley Road property owner resolution 06-01-18, Councillor Webb’s comments contradict what was said asked if Councillor Webb was speaking for all of Council or himself to the media not in favour of hiking the gasoline tax
Mitchell Bob Mitchell, Sea Bluff Farm Read and submitted a letter with many questions and concerns over the Bilston Bridge Project.
Bouveur Bonnie Bouveur, 1135 Neild Road Read and submitted a letter asking Council to not even consider rescinding Bylaw 444.
Tremblay Larry Tremblay Stated his opposition to DPA’s
Hill Kym Hill, Bilston Watershed Habitat Protection Association DPA’s are useful tools should also use education as tools Council should use lots of tools to do their jobs
bridge crossing is the best way to deal with that site, rather than a culvert culvert has a large negative impact on wildlife
Bolton Brian Bolton, 1091 Glen Forest Way concerned with Councillor Webb’s desire to use DPA’s it is an urban land regulation we have many bylaws already every new bylaw chips away at our land rights support Andy’s voluntary approach to stewardship of environmental lands
Yoachim Avril Yoachim, no address given thanked Councillor Mitchell for the discussion on encouraging feedback from neighbours and residents at PTASC
Council Meeting - 2 - January 23, 2006
ADOPTION/RECEIPT OF MINUTES
Minutes for Adoption
Council Minutes of the Council meeting held on January 9, 2006
06-01-29 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the minutes of the Council meeting held on January 9, 2006 be adopted.” Carried
Minutes for Receipt
F&PC a) Minutes of the Finance & Public Communications Committee meeting held Jan. 9, 2006
Considered
P&E b) Minutes of the Planning & Environment Committee meeting held Jan. 16, 2006
Considered
P&R c) Minutes of the Parks & Recreation Committee meeting held Jan. 16, 2006
Considered
H&PW d) Minutes of the Highways & Public Works Committee meeting held Jan. 16, 2006
Considered
BUSINESS ARISING OUT OF THE MINUTES
P&E a) Excerpts from the Planning & Environment Committee meeting held Jan. 16, 2006
Rain Water Draft Citizen’s Guide for Rain Water Management
06-01-30 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council ask staff to draft a pamphlet to assist residents to determine if they need to make a formal application under the Rain Water Management Bylaw and that the draft be brought back to the Planning and Environment committee for further discussion.” Carried
Amenity Policy Models for “Amenity” Re-Zonings
06-01-31 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council ask staff to research what is permissible under the Local Government Act for amenity re-zoning properties.” Carried
Pub. Hear. Centre Mountain Bylaws 443 & 444 Public Hearing Minutes
06-01-32 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the minutes from the Public Hearing held on December 2, 2003 for Bylaws 444 & 443 be adopted.” Carried
Bylaw 497 Bylaw No. 497 – Proposed Housekeeping Amendments to Subdivision Servicing Bylaw No. 38
06-01-33 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Subdivision Servicing Amendment Bylaw, No. 497, 2005 be read a first time.” Carried
06-01-34 Moved and Seconded by Councillors Gramigna and Mitchell: “That the District of Metchosin Subdivision Servicing Amendment Bylaw, No. 497, 2005 be read a second time.” Carried
Council Meeting - 3 - January 23, 2006
Blue-Green Blue-Green Spaces Strategy Spaces
06-01-35 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council approve in principal the undertaking of a blue-green spaces strategy.” Carried
P&R b) Excerpts from the Parks & Recreation Committee meeting held Jan. 16, 2006
Dirt Jump Proposal for Dirt Jump Park Park
06-01-36 Moved and Seconded by Councillors Mitchell and Kahakauwila: “That Council approve in principal the dirt jump park on municipal grounds.” Carried
H&PW c) Excerpts from the Highways & Public Works Committee meeting held Jan. 16, 2006
Recycling Recycling
06-01-37 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council send a letter to the CRD expressing our concerns with the new contractor hired for their recycling program.” Carried
REPORTS
Mayor a) Mayor’s Report
none
b) Staff Reports
Report from A. Hicik, Treasurer Bilston Bridge Infrastructure Grant Project
06-01-38 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the report from A. Hicik on the Bilston Bridge Infrastructure Grant Project be forwarded to the next Highways and Public Works Committee meeting in February.” Carried
CORRESPONDENCE
Programs a) Correspondence from the Union of BC Municipalities Report on UBCM Administered Funding Programs
Considered
Fuel Tax b) Correspondence from the Township of Esquimalt BC Transit – Motor Fuel Tax
06-01-39 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council direct staff to send a letter to the Corporation of the Township of Esquimalt, the province and the surrounding municipalities encouraging the province not to increase the motor fuel tax within the Victoria regional transit service area.”
Councillor Kahakauwila does not support the increase as our transit system is terrible in Metchosin. Mayor Ranns thinks that an urban solution is not the rural solution and it isn’t right to unnecessarily tax the residents of Metchosin for living out here. Councillor Webb doesn’t agree, thinks the transit service is excellent. Councillor Mitchell thinks it is an excellent idea to raise the fuel tax. Councillor Gramigna concurs with Councillor Kahakauwila.
Motion was Put Carried Opposed: Councillors Webb and Mitchell
Council Meeting - 4 - January 23, 2006
Amalgamation c) Correspondence from East Sooke Residents Petitions re Amalgamation
06-01-40 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council receive the petition from the residents of East Sooke and forward it to the appropriate ministries.” Carried
Sooke d) Correspondence from the District of Sooke Boundary District of Sooke East Boundary (Gillespie Road) Extension
06-01-41 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council receive the correspondence from the District of Sooke dated January 12, 2006 regarding the District of Sooke East Boundary (Gillespie Road) Extension.” Carried
BYLAWS
Bylaw 497 Bylaw No. 497 – Proposed Housekeeping Amendments to Subdivision Servicing Bylaw No. 38
06-01-42 Moved and Seconded by Councillors Gramigna and Webb: “That the District of Metchosin Subdivision Servicing Amendment Bylaw, No. 497, 2005 be read a third time.” Carried
ADJOURN
06-01-43 Moved and Seconded by Councillors Gramigna and Webb: “That the meeting be adjourned at 8:02 p.m.” Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, FEBRUARY 6, 2006 AT 7:17 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Mitchell and Webb. Also present were J. Lambie, CAO, and C. Clark, Recording Secretary.
AGENDA, ADDITIONS & APPROVAL
06-02-10 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the agenda be approved as presented.” Carried
PUBLIC PARTICIPATION
Galley Barb Galley, 4208 Bilston Place here to discuss the Canadian forces letter regarding Mary Hill it is necessary for all to voice more concern for Mary Hill urged Council to send as many letters as possible
Dalzell Gail Dalzell, Happy Valley Road property owner CREST they said it was one-time levy before
Procedure Bylaw should be less restrictive
Secret Workshop unhappy with Council’s behaviour had a workshop that the public was not invited to is bad that two special interest groups were invited to discuss East Sooke
Doney Brad Doney, no address given last March APRM made a submission to Council on the soil deposit bylaw there are serious problems with this bylaw asked Council to please look at it again
Skou Steen Skou, Fire Chief the fire department had 274 calls in 2005, up 23 calls from 2004 we responded to 12 calls on Saturday and that doesn’t include all the trees and limbs we helped move firefighters put in many hours like to remind the public that the fire department can’t turn the power back on, that is the responsibility of BC Hydro
ADOPTION OF MINUTES
Council a) Minutes from the Council meeting held on January 23, 2006
06-02-11 Moved and Seconded by Councillors Kahakauwila and Webb: “That the minutes from the Council meeting held on January 23, 2006 be adopted.” Carried
REPORTS
Mayor a) Mayors Report
The agenda is light tonight, it will be a very heavy one next week for PZ&T. This Council will be dealing with Bylaw 444 early in March. We had a meeting with one of the principles and any changes will be done with their cooperation.
Council Meeting - 2 - February 6, 2006
b) Staff Reports
CREST i) Report from A. Hicik, Treasurer Reconsideration of CREST 2006 Budget
06-02-12 Moved and Seconded by Councillors Kahakauwila and Webb: “That Council supports the proposed one-time levy for 2006 for CREST and that we support the technical review of the system performance and the review and update of the members agreement.” Carried
CORRESPONDENCE
a) Correspondence from Jeff Eggen Re: Promotional DVD of Metchosin Parks
withdrawn
Mary Hill b) Correspondence from M.F. Williamson, Base Commander, CFB Esquimalt Re: DND Lands at Mary Hill
It was the consensus of Council that Councillor Gramigna will speak to the “Friends of Mary Hill” and report back to Council.
BYLAWS
Bylaw 497 a) Bylaw No. 497 – Amendments to Subdivision Servicing Bylaw No. 38 For consideration of adoption
06-02-13 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Subdivision Servicing Amendment Bylaw, No. 497, 2005 be finally passed and adopted.” Carried
Bylaw 507 b) Amendments to Procedure Bylaw Bylaw 507 for consideration of readings
06-02-14 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the following changes be made to Draft Bylaw 507: eliminate the section on Points of Order, and rely entirely on Roberts Rules of Order; and eliminate the section on Committee of the Whole, and integrate into one set of procedures for Committees of Council (to include COTW and Standing Committees).” Carried
ADJOURN
06-02-15 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the meeting be adjourned at 8:28 p.m.” Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, FEBRUARY 20, 2006 AT 7:00 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Mitchell and Webb. Also present were J. Lambie, CAO, and C. Clark, Recording Secretary.
AGENDA, ADDITIONS & APPROVAL
06-02-45 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the agenda be approved with the following additions: 7.b) Letter from Juan de Fuca Lacrosse Association, February 13, 2006 Re: Letter of support-Application for Direct Access Funds for JDFLA; and 10.a) Centre Mountain.” Carried
PRESENTATIONS
Tsunami Peter Hammond, Acting Emergency Program Coordinator Re: Tsunami Awareness Signage
Mr. Hammond discussed the possible outcome of a tsunami in Metchosin. Would like to purchase warning signs and place them in designated areas.
PUBLIC PARTICIPATION
Lund Eric Lund, Juan de Fuca Electoral Area have received two more petitions for a study on amalgamation with Metchosin Malahat and Shirley have submitted these petitions have had an overwhelming response from both areas Terri Alcock of Shirley read a letter from Shirley residents also in accord with the study
Linea Gaeret Linea, 4850 Jelinek inquired as to how Metchosin residents can get information from and about Shirley and Malahat residents
Dalzell Gail Dalzell, Happy Valley Road property owner Letter from Court Committee concerned with interference with parents
Regional Context Statement needs a little more work
John Webb’s blog is very misleading asked Councillor Webb to step down as a Councillor
Wasilenko Tony Wasilenko, Centre Mountain Group Read and submitted a letter with some friendly amendments to the Draft Regional Context Statement which would make it more in keeping with the current OCP.
Cole Tom Cole, 3960 Hibbert Lane Read and submitted a letter with some information requests regarding Wilde v. Metchosin. Also read and submitted a letter with concerns and queries regarding Centre Mountain and Bylaw 444.
Council Meeting - 2 - February 20, 2006
ADOPTION/RECEIPT OF MINUTES
Minutes for Adoption
Minutes a) Minutes of the Council meeting held on February 6, 2006
06-02-46 Moved and Seconded by Councillors Kahakauwila and Webb: “That the minutes of the Council meeting held on February 6, 2006 be adopted.” Carried
Minutes for Receipt
F&PC a) Minutes of the Finance & Public Communications Committee meeting held Feb. 6, 2006 P&E b) Minutes of the Planning & Environment Committee meeting held Feb. 13, 2006 P&R c) Minutes of the Parks & Recreation Committee meeting held Feb. 13, 2006 H&PW d) Minutes of the Highways & Public Works Committee meeting held Feb. 13, 2006
06-02-47 Moved and Seconded by Councillors Kahakauwila and Webb: “That the minutes of the Finance & Public Communications Committee meeting held February 6, 2006, the Planning & Environment Committee meeting held February 13, 2006, the Parks & Recreation Committee meeting held February 13, 2006 and the Highways & Public Works Committee meeting held February 13, 2006 be received.” Carried
BUSINESS ARISING OUT OF THE MINUTES
F&PC a) Excerpts from the Finance & Public Comm. Committee meeting held Feb. 6, 2006
WSPRS 2006 West Shore Parks & Recreation Society Budget
06-02-48 Moved and Seconded by Councillors Webb and Kahakauwila: “That Council approves the 2006 West Shore Parks & Recreation Society Budget.” Carried
P&E b) Excerpts from the Planning & Environment Committee meeting held Feb. 13, 2006
DVP Development Variance Permit – 3900 Metchosin Rd. (Boys & Girls Club)
06-02-49 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council receives the Development Variance Permit for 3900 Metchosin Road and that staff be instructed to send out the proper notifications in regard to the variance request from the Boys & Girls Club.” Carried
Mapping Update on Orthophoto Mapping
06-02-50 Moved and Seconded by Councillors Gramigna and Webb: “That Council receives the memo from Sheila Mackay regarding the mapping project.” Carried
Community Proposed Expansion of Metchosin Community House House 06-02-51 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council waive the development and building permit fees for the Metchosin Community House for the David Wolsk Room extension.” Carried
06-02-52 Moved and Seconded by Councillors Gramigna and Webb: “That the District staff administer funds and receipts for charitable donations for the Metchosin Community House, David Wolsk Room extension project.” Carried
06-02-53 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council forward the application from the Metchosin Community Association to the ALC for approval and recommend to the ALC that it be accepted.” Carried
Council Meeting - 3 - February 20, 2006
c) Excerpts from the Parks & Recreation Committee meeting held Feb. 13, 2006
Public Trails Recommendation from PTASC through Parks & Recreation Committee
06-02-54 Moved and Seconded by Councillors Mitchell and Gramigna: “That Council allow the Parks and Trails Advisory Select Committee to investigate an appropriate range of options for the public use of undeveloped dedicated parks, trails and statutory rights-of-way and that it be brought back to the Parks and Recreation Committee.” Carried
REPORTS
Mayor a) Mayor’s Report
We have received petitions from Shirley and the Malahat expressing their overwhelming interest in an amalgamation study. The representation on these petitions is amazing. We ALL need to think on this. Council will try to get as much information as possible. We have to at least discuss this because doing nothing will guarantee that our voice won’t be heard with the Minister and she won’t make decisions keeping us in mind.
b) Staff Reports
Tsunami Report from A. Hicik, Treasurer Re: Tsunami Awareness Signage
06-02-55 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Council provide authorization to our PEP organization for the placement of warning signs on municipal property and that they and Council enter into negotiations with our neighbouring jurisdictions for the placement of warning signs on their properties.” Carried
TCUP Report from J. Bradley, Planner Re: Temporary Commercial Use Permit – “Ship Happens”
06-02-56 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council extends the Temporary Commercial Use Permit for 4434 Rocky Point Road for two years from October 30, 2005.” Carried
06-02-57 Moved and Seconded by Councillors Mitchell and Kahakauwila: “That staff be directed draft a letter to the property owner of 4434 Rocky Point Road, advising them that without conformance to the Land Use Bylaw in regards to home based business, a business license will not be issued past October 30, 2007 and there will not be another renewal of the Temporary Commercial Use Permit (TCUP) for the business Ship Happens.” Carried
CORRESPONDENCE
Youth a) Correspondence from Councillor Kahakauwila, Chair, Victoria Family Court Committee AVICC Resolution re location of services for youth
06-02-58 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the District of Metchosin endorses the following resolution to be presented at AVICC, at the spring meeting in Oak Bay, for discussion and debate: Be it resolved that AVICC recommends to the Ministries of Education, Health, and Child and Family Development that integrated identification, diagnosis, and management services for the development and mental health services of children and youth are best located in school settings using an inclusive multidisciplinary approach to ensure effectiveness and timeliness. And further that this resolution be directed to CRD Municipalities, Vancouver Island School Districts, VIHA and Vancouver Island Ministry of Child and Family Development Health Services.” Carried
Council Meeting - 4 - February 20, 2006
Lacrosse b) Letter from the Juan de Fuca Lacrosse Association Letter of Support – application for Direct Access Funds for JDFLA
06-02-59 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Council send a letter of support to the Ministry of Public Safety and Solicitor General, Gaming Policy and Enforcement Branch, for Direct Access funding for the Juan de Fuca Lacrosse Association.” Carried
BYLAWS
Bylaw 505 Bylaw No. 505 – OCP Amendment Bylaw re Regional Context Statement Report from J. Bradley, Planner re: Draft Regional Context Statement
06-02-60 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Metchosin Official Community Plan Amendment Bylaw, No. 505 be granted first reading; and the Draft Regional Context Statement be referred to the Capital Regional District, with a request to provide input before Bylaw 505 is advanced for consideration of Second Reading; and the Draft Regional Context Statement be referred to the School District, to provide opportunity for input pursuant to s.881 of the Local Government Act; and to address the consultation obligations set out by Section 879 of Local Government Act, that Council instruct staff to post the Draft Regional Context Statement at the Municipal Office and on its web-site, and provide the opportunity for any interested parties to make written submissions to the District throughout the period ending March 6, 2006.” Carried
OTHER BUSINESS
Centre Mtn. a) Centre Mountain
06-02-61 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That in respect to the Centre Mountain properties in Metchosin that are currently zoned ‘Commercial-Recreation 5’ (CR5), it is therefore moved that: 1. staff be instructed to prepare the appropriate bylaws to amend the Official Community Plan and Land Use Bylaw, to re-zone the properties to ‘Commercial-Recreation 2’ (CR2) and ‘Commercial-Recreation 3’ (CR3) in keeping with how the properties were zoned prior to the adoption of Bylaw No. 444, and to amend Section 2.13A ‘Centre Mountain Resort Development Permit Area’ accordingly; 2. staff provide options with respect to permitted uses and densities of the CR2/CR3 zone; and 3. staff initiate a public consultation program for the bylaw amendments to address the statutory obligations of Section 879 of the Local Government Act, which includes: a. providing written notice to the owners of the subject properties and the owners of adjoining properties, identifying the nature of the proposed bylaw amendments, and b. providing written notice to the School District of the proposed bylaw amendments, and offering the opportunity for the School Board to have input, pursuant to the consultation obligations under Section 881(2) of the Local Government Act; and c. requesting any written submissions regarding the bylaw amendments to be submitted to the District prior to March 6, 2006.” Carried
ADJOURN
06-02-62 Moved and Seconded by Councillors Kahakauwila and Webb: “That the meeting be adjourned at 8:50 p.m.” Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, MARCH 6, 2006, at 8:00 p.m. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Mitchell and Webb. Also present were J. Lambie, CAO, and C. Clark, Recording Secretary.
AGENDA, ADDITIONS & APPROVAL
06-03-08 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the agenda be approved as presented.” Carried
PRESENTATIONS
Water Janet Gray and Freda Knott Re: Greater Victoria Water Watch Coalition
Read and submitted letters requesting Council’s support for the water declaration.
06-03-09 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council support the water declaration as presented in the submission from the Greater Victoria Water Watch Coalition.” Carried
PUBLIC PARTICIPATION
Wasilenko Tony Wasilenko, Centre Mountain Resort Development Read and submitted the following letter:
We are the owners of 429176 B.C. Ltd., the company that owns the land in the CR5 zone in Metchosin proposed for the Centre Mountain Golf Resort Development.
On February 23, 2006 the District of Metchosin mailed a request for input with respect to a Proposed Re-Zoning of the Centre Mountain properties to owners of adjacent properties and Centre Mountain, with a very short submission deadline of March 6, 2006. This letter is in response to the District’s request, and to the meeting held between the owners of Centre Mountain and Council of March 1, 2006.
Background Our company first met in December with Mayor Ranns and CAO Mr. Lambie, and expressed our wish was not to reconsider the zoning for Centre Mountain, rather we requested that the District consider some text amendments in Bylaw 444 in order to assist in moving the project forward. It was our understanding the District’s major concern was the 10-year grace period for the golf course to be built and we had agreed to have this clause removed from the Bylaw.
On February 20th we received a letter from Mayor Ranns, dated February 16th, that the District intended to discuss Bylaw 444 at a Council meeting in early March.
However Council brought forward a motion under new business at the February 20th Council meeting to amend the Official Community Plan and Land Use Bylaw to re-zone (down zone) the subject properties to CR2 & CR3 and to amend Section 2.13A (Bylaw 443) to remove the permitted use and any guidelines associated with resort-lodge use.
On March 1st the Centre Mountain partners, Tony Wasilenko, Ian Brown representing Jim Goodbrand and myself, met with Mayor Ranns, CAO John Lambie, Planner Jay Bradley and Councillors Mitchell, Webb and Gramigna to express our distress at Council’s motion and action of February 20th that is causing financial insecurity with our investors.
We restated our position to retain our current CR5 zoning and amend bylaw 444 by adding text amendments and striking our the 10-year grace period clause and requested a postponement of action by Council for three weeks till approximately March 22nd at which time our text amendments would be ready for consideration.
Council Meeting - 2 - March 6, 2006
Council’s position was that bylaw 444 was causing discord and confusion in the community and that a new bylaw be established setting out a similar lodge/golf course incorporating our request for ¼ ownership of strata titled units but with the same 180 day occupancy restriction or as an alternative, we could ask for a residential development.
In the meeting Mayor Ranns expressed he would favour residential housing instead of golf course resort and that a bonus amenity bylaw could be created to allow for a density increase that would double our present 38 lots. Centre Mountain feels it would take 120 residential lots to recover costs already incurred in pursuing the golf course resort concept over many years. We would need sufficient lots to make the creation of high-end residential development financially viable while providing significant buffer zones, trails, or parks. In addition we are concerned with Mayor Ranns’s offer of this option as the District does not presently have a Bonus Amenity Bylaw to allow for an increase in density and has made no allowance for it in the Regional Context Statement that has already received first reading. We also discussed with Council the issue of need for sewer hookup, as a high-end development of either type would be marginalized by requiring sewer to be trucked rather than piped.
Finally we discussed our unique position in Metchosin. We were zoned CR5 to protect Metchosin’s position regarding properties which might also apply for a similar land use to ours. Although some members of the community may object to any proposal for development concession our unique situation, location, and long standing efforts to work with the community and its rural concept makes cooperation and concession necessary on both sides.
Our understanding is that council has decided to move forward on March 6th with rescinding of Bylaw 444 but without making any amendments to Section 2.13 A (Bylaw 443) of the Official Community Plan allowing for the drafting of a new lodge/golf course Land Use bylaw.
Over the last seventeen years we have always worked with Council in a cooperative manner to try and develop our property. We understand that there has been some dissatisfaction of bylaw 444 in the community – largely because it was not clearly understood. In our meeting it was made clear that it was Council’s intention to rescind this bylaw and have 1st and 2nd reading on March 6th. We were invited by Council to cooperate with this decision with the understanding that a new bylaw would be written in a cooperative effort with us to remove the unacceptable parts of the existing bylaw while allowing us to move forward with a golf course and lodge. We have considered our position and the spirit of cooperation, which was evident in the statements of all members of Council to have this long-standing issue resolved, and accordingly we will cooperate in this respect.
We advised that it would take three weeks for us to meet and confer with our financial backers to determine whether we would consider Mayor Ranns’s alternate residential proposal of a high-end residential development or simply proceed as originally planned with the resort golf course concept. We will make full effort and are prepared to work with the District in the best interest of the community.
Mayor Ranns wanted it made clear that this letter is the perception of the Centre Mountain Resort Group.
Bolton Brian Bolton, 1091 Glen Forest Way Draft Blue/Green Brochure well written and clear use of the rejected OCP not a good idea the environment is important, but rural is paramount
Centre Mountain concerned with what comes next don’t want increased density goes against the OCP and will have a negative impact to residents
Tremblay Larry Tremblay, 3743 Dallimore Road Read and submitted a letter in support of the concept of the Centre Mountain Resort project. This project is supported by the neighbours. With the Olympics coming to Vancouver/Whistler it would be an opportunity to support our province’s policy on encouraging tourism. The entrance would be through Langford and would generate tax revenue.
McDonald Janet McDonald, Sooke Road Read and submitted a letter asking that each Council member prior to voting on each Centre Mountain bylaw give their reasons for voting for or against. Doesn’t understand why Council is hastily rezoning these properties rather than amendments to the current bylaws. Hopes council will say no to rescinding Bylaw 444 and amending Bylaw 443. Council Meeting - 3 - March 6, 2006
Chabot Rob Chabot, 622 Lombard support the rezoning as outlined Council has wide support for this this has already cost too much money
Jervis John & Margaret Jervis, 3280 Woodruff Road Read and submitted a letter in support of the Centre Mountain Resort project. Housing on this property would be a bad idea.
Patterson Robert Patterson & Gaert Linnaea, 4850 Jelinek Place Read and submitted a letter in support of zoning the lands back to Rural and Uplands. If any project is going to be entertained by the District then the promoters should be required to provide comprehensive development plans as well as new environmental studies.
Davidson Leanor Davidson, Speyside Lane asked why Council is rescinding the bylaws tonight instead of just making changes
Wulff Derek Wulff, Association for the Protection of Rural Metchosin
Read and submitted a letter in support of Council rezoning the property back to Upland. They also question whether a golf course should be a permitted use. If the golf course were to go ahead the municipality should be provided with complete and comprehensive plans as well as a business plan. The developer should engage qualified independent consultants to carry out the studies listed in the OCP. They are not in favour of connecting to outside sewerage.
Bouveur Bonnie Bouveur, 1135 Neild Road many people are still uninformed after 17 years support this environmentally friendly development
Donaldson Brent Donaldson, 4039 Chalister Court Blue/Green Space Strategy agree with Brian Bolton most Metchosin residents live this concept stewardship must be voluntary
Bylaw 444 traffic is a concern, a golf course and lodge would access from Sooke Road
Finance support Bob Mitchell’s letter, the bill should be paid
Cole Tom Cole 3960 Hibbert Lane questions regarding the Wilde case are still unanswered what’s wrong with Bylaw 444 there has been no accountability
ADOPTION OF MINUTES
Minutes Minutes of the Council meeting held on February 20, 2006
06-03-10 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the minutes of the Council meeting held on February 20, 2006 be adopted with the following amendment: resolution 06-02-57 should read: That staff be directed draft a letter to the property owner of 4434 Rocky Point Road, advising them that without conformance to the Land Use Bylaw in regards to home based business, a business license will not be issued past October 30, 2007 and there will not be another renewal of the Temporary Commercial Use Permit (TCUP) for the business Ship Happens.” Carried
REPORTS
Mayor a) Mayor’s Report
The Mayor and John Lambie, CAO, met with Ida Chong regarding the annexations and the petitions from the electoral areas. The answer from the Ministry is that annexation will continue. The Ministry’s position is that they are bound by the Community Charter. There will be money provided for studies. This municipality better not depend on the Ministry for support with the Regional Growth Strategy. Council Meeting - 4 - March 6, 2006
b) Staff Reports
Green/Blue Report from J. Lambie, CAO, March 2, 2006 Spaces Metchosin Green and Blue Spaces Strategy
06-03-11 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the brochure on Metchosin Green and Blue Spaces Strategy be referred back to the Environmental Advisory Select Committee, with Council’s and the public comments made at tonight’s meeting.” Carried
DVP 06-01 Report from J. Bradley, Planner, February 28, 2006 Request for DVP, 3900 Metchosin Road (Boys & Girls Club)
06-03-12 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council approves issuance of Development Variance Permit 06-01, in the form attached in the Planner’s Report dated February 28, 2006, which would vary the permitted height of an accessory building or structure, as authorized by Section 51(8)(b) of Schedule “A” of Metchosin Land Use Bylaw No. 259, in order to allow for the construction of a climbing tower at 3900 Metchosin Road, Boys and Girls Club.” Carried
CORRESPONDENCE
Water a) Letter from Janet Gray, February 3, 2006 Greater Victoria Water Watch Coalition (GVWWC)
Considered
Bylaw 444 b) Email from Frank Mitchell, March 1, 2006 Bylaw 444 and related
Considered
Centre Mtn. c) Email from Bob Mitchell, March 1, 2006 Centre Mountain input
Considered
Centre Mtn. d) Email from Jem Luther, February 28, 2006 Centre Mountain Rezoning
Considered
Centre Mtn. e) Email from Whitney Laughlin, February 28, 2006 Rezoning of Centre Mountain
Considered
BYLAWS
Bylaws Report from J. Bradley, Planner, February 28, 2006 508 & 509 Centre Mountain Re-Zoning Bylaw No. 508 – Metchosin Official Community Plan Amendment Bylaw Bylaw No. 509 – Metchosin Land Use Bylaw Amendment Bylaw
06-03-13 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Metchosin Official Community Plan Amendment Bylaw No. 508 be read a first time.”
Councillor Gramigna said that this keeps Centre Mountain in a development area but removes the lodge and resort complex. Councillor Kahakauwila said that once Centre Mountain Group brings a proposal to Council for this property forward, we would be able to readdress this bylaw. This keeps this property in a development permit area. This makes this portion of our OCP re: Centre Mountain consistent with the rescinding of Bylaw 444. Councillor Webb feels that in another municipality it might be a fabulous resort, but the density is too high for this community. He also doesn’t feel the majority of residents support it, but he will be going into the public hearing with an open mind. Motion was Put Carried
Council Meeting - 5 - March 6, 2006
06-03-14 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Metchosin Official Community Plan Amendment Bylaw No. 508 be read a second time.” Carried
06-03-15 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Metchosin Land Use Bylaw Amendment Bylaw No. 509 be read a first time.”
Councillor Gramigna said that this repeals Bylaw 444. He supports this as it is not being done hastily and 444 was flawed. This can start a new process. Councillor Kahakauwila said that she supports Bylaw 509 as she does not support Bylaw 444 as it is currently written. She has had significant concerns with several aspects of this bylaw. She had made suggested changes at third reading after the public hearing based on the quality of the presentations that had been made at the public hearing. The wording was not ruled on by the courts; only on the procedural conduct of the District. In fact, the judge stated that only time will tell if the bylaw is effective in its intent. The proponent has indicated their willingness to work with Council and the community to bring a satisfactory conclusion to this issue. She has always indicated her support of the concept of a golf course/resort development that the community could endorse and be proud of. Councillor Mitchell said that at the election many people came up as being opposed to Bylaw 444; not the resort but the Bylaw. It would be better for the developer if 444 were gone and we could start again. Councillor Webb’s comments are the same as before. Mayor Ranns said that he doesn’t support Bylaw 444 because it didn’t serve the developer any better than the community. We can start again with a fresh slate. We can work with the developer to do what’s best for the community.
Motion was Put Carried
06-03-16 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Metchosin Land Use Bylaw Amendment Bylaw No. 509 be read a second time.” Carried
06-03-17 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That staff be instructed to schedule a Public Hearing for Metchosin Official Community Plan Amendment Bylaw No. 508 and Metchosin Land Use Bylaw Amendment Bylaw No. 509 for the week of March 20th.”
Councillor Mitchell is worried that it seems too soon.
Motion was Put Carried
NEW BUSINESS
Councillor Kahakauwila asked if the policy concerning proclamations could be brought back to a Council meeting.
ADJOURN
06-03-18 Moved and Seconded by Councillors Mitchell and Webb: “That the meeting be adjourned at 9:50 p.m.” Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, MARCH 20, 2006 AT 7:00 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Mitchell and Webb. Also present were J. Lambie, CAO, and C. Clark, Recording Secretary.
AGENDA, ADDITIONS & APPROVAL
06-03-43 Moved and Seconded by Councillors Kahakauwila and Webb: “That the agenda be approved with the following additions: 5.e) Regional Context Statement; and 9.b) Centre Mountain.” Carried
PRESENTATIONS
Mountain Jon Hopper Bike Park Re: Feasibility Study – Mountain Bike Park
have previously prepared feasibility studies on mountain bike parks, etc. this community has a huge trail system have prepared a feasibility study outlining the benefits and constraints of mountain biking in this community it’s not a detriment to wildlife or erosion is healthy for children and adults a more concise map available at the corner store is a good start
PUBLIC PARTICIPATION
Mayor Ranns advised the public that the District has received a request from Centre Mountain to postpone the public hearing to allow them time to prepare text amendments. Council will be dealing with this tonight.
Cooper Ed Cooper, Sooke Road asked Mayor Ranns to clarify his statement regarding finances that he made in the Gazette
Mayor Ranns said that it would be foolish of this Council to approve a project that potentially couldn’t support itself. They are only trying to protect the District.
Mr. Cooper said that he can see a Silverspray #2 staring us in the face
Wasilenko Tony Wasilenko, Centre Mountain faxed a request to John Lambie to be put on tonight’s agenda under presentations read and submitted the following letter dated March 20, 2006:
We understand that Council has given first and second reading to essentially rescind bylaw 444 and amend bylaw 443 at a meeting held on March 6, 2006. In addition a public hearing has now been scheduled for March 27, 2006. It is evident to us that Council is fast tracking this matter without the “sprit of cooperation” that was verbally given to our group at our meeting on March 1, 2006. There is simply no time to properly submit an alternative plan that we may have otherwise been in a position to consider. We must therefore stay with the plan we have so diligently worked toward.
We are therefore submitting ‘text amendments’ to Bylaw 444 that clear up confusing provisions and eliminate the controversial ten year period allowed for golf course construction. The lodges and golf course would have to proceed at the same time.
We are asking Council to reschedule the March 27, 2006 public hearing to a date at least 60 days later to allow Council time to consider the proposed text amendments to Bylaw 444 and be promoted to the community as an acceptable alternative to them as well. We agree with Mayor Ranns’ statement in his letter of February 16, 2006 that it would be in everyone’s best interest to go through the rezoning process only once. Our property is the only affected property and such a delay affects only us. Council Meeting - 2 - March 20, 2006
If Council continues to show flagrant disregard for our group, we will have no alternative but to seek whatever political and legal recourse is available to us.
As we have previously stated, we have been a patient party in this matter and we are willing to work with you, but only if we are met halfway on this matter.
Mitchell Bob Mitchell, 565 Wooten Road asked why Council hasn’t discussed and removed the lien on Shirley Wilde’s property the new Council has suspended the court action in early January should leave the public hearing as scheduled the municipality has a lot of money invested in this Centre Mountain project they have given in on interest on their bills, should give in on Shirley Wilde’s bill voters made it clear in the election what the will of the community is.
Dalzell Gail Dalzell, no address given electronic meetings, unless it is audible to the public, it shouldn’t happen special meetings should be a rarity not commonplace where are the records of the secret meetings between Council and Centre Mountain, these should be in the counter book any resident who wants to sue the municipality can, but if they lose they have to pay
Bouveur Bonnie Bouveur, 1135 Neild Road Read and submitted a letter in support of Centre Mountain and text amendments to Bylaw 444.
Cole Tom Cole, 3960 Hibbert Lane Read and submitted a letter in support of the Centre Mountain Group. Also inquired as to the status of his Freedom of Information request pertaining to the Wilde v. Metchosin case.
McDonald Janet McDonald, Sooke Road this Council needs to acknowledge that Ms. Wilde has a debt owed to this community and it should be sent to collections during first and second reading of rescinding Bylaw 444 you have all stated that the bylaw is flawed; why is Council choosing to rescind instead of amend
Mayor Ranns stated that all Councillor’s reasons were stated in the minutes that Ms. McDonald just read and there really isn’t any point in stating them again.
Martin Sandra Martin, 4566 William Head Road urges Mayor and Council to stay their course Council shouldn’t be grilled during public participation Centre Mountain has been in discussion since 1990 pleased to see this Council dealing with it
Donaldson Brent Donaldson, West Metchosin Ratepayers Association Read and submitted a letter in support of the District of Metchosin recovering the costs awarded to Metchosin in the Wilde v. Metchosin lawsuit. The total costs for defending this action are approximately $60,000 after UBCM cost recovery. If we forgive her costs, there will be a 1% tax increase and we are rewarding and encouraging people to sue Metchosin every time a decision goes a way that they don’t like.
Pemberton Noel Pemberton-Billing, 4339 Happy Valley Road Billing This Council was elected on the assumption that they would deal with Bylaws 444 and 443. The 3 people that voted for Bylaw 444 while on Council weren’t re-elected. Read and submitted a letter in support of Shirley Wilde. There seems to be a complete ignorance by residents of the incredible debt this community owes Shirley Wilde. She was the driving force behind getting Metchosin incorporated in 1984 and has done so much to keep our wonderful RURAL lifestyle. Our last Council almost succeeded in selling us down the river, but fortunately they were soundly defeated and Shirley Wilde got us the time to vote in a new Council to rescind Bylaw 444. There are a considerable number of Metchosin people that both morally and financially supported her with the lawsuit. This is not an issue of Shirley Wilde v. Metchosin, it is an issue of the former Council vs. its own residents, whose wishes had been totally ignored at the Public Hearing.
Council Meeting - 3 - March 20, 2006
Wasilenko Tony Wasilenko, Centre Mountain surprised to hear that hundreds of people support Shirley Wilde think they should declare themselves before the public hearing when Centre Mountain met with Mayor Ranns, we asked what was the biggest concern; it was the 10 year deal we agreed to change that you told us that 443 wouldn’t be touched we agreed to changes to 444 we are shocked and disgusted that you are going against what you said agree with Councillor Mitchell that this process is going too quick have never had any animosity towards Shirley Wilde want to work with the community you are the fourth Mayor we have worked with it is not fair that every time you get a new planner they want to make changes
ADOPTION/RECEIPT OF MINUTES
Minutes for Adoption
Council Minutes of the Council meeting held on March 6, 2006
06-03-44 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the minutes of the Council meeting held on March 6, 2006 be adopted.” Carried
Minutes for Receipt
F&PC a) Minutes of the Finance & Public Communications Committee meeting held Mar. 6, 2006
06-03-45 Moved and Seconded by Councillors Webb and Gramigna: “That the minutes of the Finance and Public communications Committee meeting held March 6, 2006 be received.” Carried
P&E b) Minutes of the Planning & Environment Committee meeting held Mar. 13, 2006
06-03-46 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the minutes of the Planning & Environment Committee meeting held March 13, 2006 be received.” Carried
P&R c) Minutes of the Parks & Recreation Committee meeting held Mar. 13, 2006
06-03-47 Moved and Seconded by Councillors Mitchell and Kahakauwila: “That the minutes of the Parks & Recreation Committee meeting held March 13, 2006 be received.” Carried
H&PW d) Minutes of the Highways & Public Works Committee meeting held Mar. 13, 2006
06-03-48 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the minutes of the Highways & Public Works Committee meeting held March 13, 2006 be received.” Carried
BUSINESS ARISING OUT OF THE MINUTES
F&PC Excerpts from the Finance & Public Comm. Committee meeting held Mar. 6, 2006
Financial Report from the Treasurer, March 2, 2006 Plan Draft 2006 – 2010 Financial Plan
06-03-49 Moved and Seconded by Councillors Webb and Kahakauwila: “That Council arrange a finance workshop for the committee and staff to work on the 2006 – 2010 financial plan.” Carried
Council Meeting - 4 - March 20, 2006
06-03-50 Moved and Seconded by Councillors Webb and Gramigna: “That staff contact the RCMP and other partners to start the negotiations for policing in Metchosin.” Carried
06-03-51 Moved and Seconded by Councillors Webb and Kahakauwila: “That Council receive the Report from the Treasurer dated March 2, 2006 and the Draft 2006 – 2010 Financial Plan.” Carried
P&E Excerpts from the Planning & Environment Committee meeting held Mar. 13, 2006
YMCA YMCA
06-03-52 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council direct staff to bring forward a draft policy clarifying the intent of the tree cutting bylaw to allow for the cutting of 10 trees per acre without averaging.” Carried
06-03-53 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council direct staff to bring forward options to the Planning & Environment committee for the definition of “commercial logging” and its applicability to the Tree Cutting and Land Use Bylaws.” Carried
Bylaw 510 Report from the Planner re: Proposed Amendment to Initial Consideration Period Bylaw No. 510 – A Bylaw to Amend Subdivision Servicing Bylaw No. 38
06-03-54 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Subdivision Servicing Amendment Bylaw, No. 510 be given first reading.” Carried
06-03-55 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Subdivision Servicing Amendment Bylaw, No. 510 be given second reading.” Carried
06-03-56 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Subdivision Servicing Amendment Bylaw, No. 510 be given third reading.” Carried
Regional Context Statement
06-03-57 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council receives the correspondence from Mark Hornell, CRD, dated March 9, 2006.” Carried
06-03-58 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the Metchosin Official Community Plan Amendment Bylaw No. 505 be read a second time.” Carried
06-03-59 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That staff be directed to schedule a public hearing for Metchosin Official Community Plan Amendment Bylaw No. 505 within the first two weeks of April.” Carried
P&R Excerpts from the Parks & Recreation Committee meeting held Mar. 13, 2006
PTASC Excerpt from the Parks & Trails Advisory Select Committee meeting held Feb. 21/06
06-03-60 Moved and Seconded by Councillors Mitchell and Kahakauwila: “That Council send a letter to all local affected residents, including the bare land strata owners, advising of this proposal and Councillor Mitchell will draft a letter with the CAO regarding the development of Branson Road trail.” Carried
Council Meeting - 5 - March 20, 2006
H&PW Excerpts from the Highways & Public Works Committee meeting held Mar. 13, 2006
Bilston Report from the Herold Engineering, March 9, 2006 Bridge Re: Bilston Bridge Replacement
06-03-61 Moved and Seconded by Councillors Kahakauwila and Webb: “That Council develop, in consultation with Herold Engineering, a tender document that will seek bids on a design/build basis for the Bilston Creek Bridge replacement. That this tender be posted on BC Bid for a period of time to be determined through consultation with BC Bid officials, and that the replies to this tender be reviewed to select a contractor/designer to undertake the bridge replacement.” Carried
REPORTS
Mayor a) Mayors Report
Waived his report, enough said during public participation.
CORRESPONDENCE
ALS a) Correspondence from ALS Society of BC, March 5, 2006 Flower Re: ALS Flower Day Event
06-03-62 Moved and Seconded by Councillors Kahakauwila and Webb: “That Council allow the Flower Day Committee to conduct a ‘Tag Day’ on Saturday, June 3rd, 2006, throughout the Municipality.” Carried
Regional b) Correspondence from Capital Regional District, March 9, 2006 Housing Re: CRD Bylaw No. 3329, CRD Regional Housing Trust Fund
06-03-63 Moved and Seconded by Councillors Kahakauwila and Webb: “That Council gives its consent for the adoption of Bylaw #3329, a bylaw to amend Bylaw # 3266, Capital Regional District Regional Housing Trust Fund Service Establishment Bylaw No. 1, 2005.” Carried
BYLAWS
Bylaw 510 a) Bylaw No. 510 – A Bylaw to Amend Subdivision Servicing Bylaw No. 38 Report from the Planner re: Proposed Amendment to the Initial Consideration Period
Done earlier in the meeting.
Bylaw 507 b) Bylaw No. 507 – Council Procedure Bylaw Memorandum from the Treasurer/Deputy Clerk
06-03-64 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the District of Metchosin Council Procedure Bylaw No. 507 be read a first time.” Carried
06-03-65 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the District of Metchosin Council Procedure Bylaw No. 507 be read a second time.” Carried
06-03-66 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the District of Metchosin Council Procedure Bylaw No. 507 be read a third time.” Carried
NEW BUSINESS
GVPL a) Greater Victoria Public Library 2006 Operating Budget Report from the Treasurer
06-03-67 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Council approve the Greater Victoria Public Library (GVPL) 2006 Operating Budget.” Carried
Council Meeting - 6 - March 20, 2006
Centre Mtn. b) Centre Mountain
06-03-68 Moved and Seconded by Councillors Gramigna and Kahakauwila:
“That as Chair of the Planning and Environment Committee, I would like, on behalf of the District, to acknowledge the correspondence of today’s date from Centre Mountain Development Ltd. In the spirit of cooperation and with good faith, it is hereby moved that the Public Hearing for Bylaw 508 and Bylaw 509 scheduled for March 27, 2006 be postponed, on the basis that the Owners agree in writing to abide by the following conditions:
That the Owners will undertake a comprehensive community consultation program with community stakeholders, including (but not limited to):
At least one advertised Public Information Meeting for the general public; and Separate meetings with each of MEASC, PTASC; and We recommend meetings with each of the Association for the Protection of Rural Metchosin and the West Metchosin Ratepayers Association.
That for each consultation, the Owners will present a comprehensive development plan for their proposal and have suitable plans and information available during the consultation for attendees.
That the Owners will submit any plans and information presented and any comments received to the District together with a written “public record” for each public consultation session, within one week of the event.
That the Owners acknowledge any changes or new proposals to be their own initiative, and accordingly, that they will bring forward a suitable re-zoning application and pay all fees and administrative costs associated with proposed amendments.
That the Owners acknowledge that Council will reserve an open mind, and will endeavor to provide constructive input and identify concerns or issues relevant to any forthcoming proposal.
That the Owners will provide the District with suitable assurance that it will not directly represent or promote the interests resulting from any proposed corporate ownership concerning the development, and will not attempt to persuade voting rights and community opinion based on such proposed ownership.
That in good faith, the Owners will undertake not to initiate, or cause to be initiated, any applications for other permits or subdivision of the lands, including any alteration of the lands, while the public consultation is underway and new proposals are being considered.”
Councillor Kahakauwila said that the public hearing will be going ahead unless we receive written confirmation as outlined in the resolution. This motion is in reaction to another change brought forward by Centre Mountain. We need to move forward on this project. I am curious and interested to see what they will do.
Councillor Webb said that removing the 10-year clause won’t come close to appeasing the residents. We had all agreed to start fresh, I shook hands with Tony and promised him that. The residents expect more than a tweaking of the bylaw. For these reasons I won’t be supporting this motion.
Councillor Mitchell said that Council had a meeting with Centre Mountain on March 1st. On the 20th of March we received a letter from Centre Mountain. It was her clear understanding from the meeting that Centre Mountain was going to support rescinding Bylaw 444. Where has all this come from? Hopes this pattern doesn’t continue. Won’t be supporting the motion.
Councillor Gramigna said that he never supported Bylaw 444. This is the last attempt to work with Centre Mountain and the public, and for Centre Mountain to come forward with something acceptable.
Mayor Ranns agreed that text amendments are far more than tweaking. The public process we are asking for is something they would have to do anyway. The difference is that with this, the onus is on them not us. It is their nickel, not ours. This extension is an expression of good faith on the part of Council and the District.
Motion was Put Carried Opposed: Councillors Mitchell and Webb
Council Meeting - 7 - March 20, 2006
ADJOURN
06-03-69 Moved and Seconded by Councillors Mitchell and Webb: “That the meeting be adjourned at 8:52 p.m.” Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, APRIL 3, 2006 at 8:16 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Mitchell and Webb. Also present were A. Hicik, A/CAO, and C. Clark, Recording Secretary.
AGENDA, ADDITIONS & APPROVAL
06-04-14 Moved and Seconded by Councillors Webb and Gramigna: “That the agenda be approved with the following additions: 9.a) Lien on Shirley Wilde Property 9.b) Juan de Fuca Land Use Committee.” Carried
PRESENTATIONS
Metchosin Community Association Re: Expansion of Community House
proud of the level of support in the community had a lot of good publicity on the work done at the community house we are the heart of the community fundraising efforts are going very well gala is coming up on Sunday evening
Cliff Waters is project manager, assisted by Larry Tremblay assumes Council has the letter outlining work planned does Council have questions
Mayor Ranns stressed that Council is completely in support of this project.
Edison Kahakauwila, 4459 Parry Cross Road we are looking for money under the Council maintenance budget perhaps the building inspector wants reports of a professional nature there are current issues with the house that don’t have to do with the addition
Councillor Mitchell suggested that Nick Carello sit in on a meeting to give them assistance.
PUBLIC PARTICIPATION
Cole Tom Cole 3960 Hibbert Lane noticed in paper there was option to rescind payment owed by Shirley Wilde is this why we revisited bylaw 444 still haven’t received information to my freedom of information request want to know what the court costs were
Dalzell Gail Dalzell, no address given minutes of 20th, I asked for all copies of all letters sent to Centre Mountain to be in counter book
Moralea’s letter on page 35 and 36: appalled, shouldn’t be on council agenda this is an example of when a committee proactively goes about doing things committees should only address issues referred to them by Council could avoid embarrassing situations once a person is a chair they have no private rights this committee is out of control and needs to be reined in Council Meeting - 2 - April 3, 2006
Last minute adding of the lien on Shirley Wilde’s property: this is an example of a Council that is not open and transparent Mayor Ranns said this wouldn’t be discussed until after we have dealt with the bylaws how many Councillors on this council have supported the Shirley Wilde court case? if you repeal 444 will you automatically lift the lien against Shirley Wilde’s property?
Wasilenko Tony Wasilenko, Centre Mountain Group Read and submitted the following letter:
Thank you for your letter of March 30, 2006 clarifying Council’s conditions E, F and G.
Prior to responding to each of Council’s conditions, please understand Centre Mountain is moving forward on the condition of retaining our present legal zoning throughout this process and until such time a new proposal of Centre Mountain’s initiative is adopted by Council.
As you are aware we submitted text amendment and would like your response to these requested changes. This will help us deal with issues of concern during our meetings, but before the fact.
With this understanding we will provide comment on each of Council’s conditions:
Centre Mountain agrees to undertake a comprehensive community consultation program with at least one advertised Public Information Meeting for the general public and to meet separately with MEASC, PTASC; and the APRM and WMRA given their willingness to do so in a format agreeable to both parties, and that the executive and members agree to act in good faith and not communicate or distribute misinformation.
Centre Mountain will make available all presently available drawings, maps, studies and documents to attendees at each consultation.
Centre Mountain will submit any new plans and information presented and any comments received to the District together with a written ‘public record’ for each public consultation session, within approximately one week.
Centre Mountain is prepared to bring forward any necessary application and pay the associated fees if Council is able to predefine these fees and place a maximum on the associated administrative costs.
In relation to Centre Mountain acknowledging that Council will reserve an open mind, only each Councillor knows if they have an open mind and are capable of making well-reasoned unbiased decisions.
Centre Mountain agrees to employ all means available to it, to ensure prospective owners in the Centre Mountain project (i.e. strata or quarter-share owners), cannot vote within the District of Metchosin (response: based on clarification of March 30, 2006, by Planner, Jay Bradley).
Centre Mountain agrees that while the comprehensive community consultation is underway and new proposals are being considered, to not apply for any other permits or approvals in respect to the subject property on the condition Centre Mountain feels due process is not being stalled or delayed. We cannot agree to a blanket condition that may tie us up indefinitely.
ADOPTION OF MINUTES
Council Minutes of the Council meeting held on March 20, 2006
06-04-15 Moved and Seconded by Councillors Kahakauwila and Webb: “That the minutes of the Council meeting held on March 20, 2006 be adopted.” Carried
Council Meeting - 3 - April 3, 2006
BUSINESS ARISING OUT OF THE MINUTES
Centre Mtn Centre Mountain Public Hearing – Bylaws 508 & 509
Councillor Gramigna stated that for resolution 06-03-68, he voted in the affirmative, therefore he would like to bring it up for reconsideration this evening. He sees it happening again that many issues are starting to go back and forth. What really is necessary is the venue, a public hearing. Then council can listen with an open mind to everyone and make a clear and informed decision.
06-04-16 Moved and Seconded by Councillors Gramigna and Webb: “That staff be directed to set a date for a public hearing for Bylaws 508 and 509.”
Councillor Kahakauwila said we have made certain demands upon Centre Mountain and they have met us about 90% of the way. There needs to be some clarification, but not much. Reconsidering postponing the public hearings is premature, she won’t support the resolution on this basis. Council can stop this process at any time, but at this point in time it is premature. We need to see this played out a little longer.
Councillor Webb said that he regrets how clumsily this is being dealt with by Council. After the March 1st meeting things were clear, and we wouldn’t accept text amendments. He still feels we should start fresh with a public hearing and repeal 444. He will support this motion.
Mayor Ranns is appalled at this in terms of how he would anticipate this Council should conduct business. We set out the terms and the developer agreed to them. To then put them through this after they agree to essentially all of our terms is irresponsible. The process will remain an identical process; if we rescind the bylaw we will hear from the developer a development proposal. The difference is, if we rescind and start fresh it will cost the District an inordinate amount of money. This has already cost enough. On what grounds are we reversing this decision? How can we be regarded with any credibility if we say these are the parameters, then we go back on the deal. He won’t be supporting this motion.
Motion was Put Carried Opposed: Councillor Kahakauwila and Mayor Ranns
REPORTS
Mayor a) Mayor’s Report
As a result of the petition received from East Sooke, Malahat and the Juan de Fuca Electoral area asking for a study to join Metchosin, we have sent a letter in support of the Juan de Fuca Electoral Area asking for a study. The ministry has offered funds up to $25,000 to the Juan de Fuca Electoral Area. East Sooke, Malahat and Timber West Lands are the only lands being looked at in this study. The proposal only adds between 1,600 and 1,700 people to the municipality
Our Treasurer is moving on to the Town of Sidney. I want to publicly thank Andrew for the service to the community and establishing an economic standing that is very solid and will keep us in good standing for many years.
b) Staff Reports
Licences i) Memo from A. Hicik, Treasurer/Deputy Clerk, March 30, 2006 Licences of Occupation
06-04-17 Moved and Seconded by Councillors Kahakauwila and Webb: “That Council authorize the Corporate Officer to execute the lease agreements with the Metchosin Community Association, Metchosin Volunteer Firefighter’s Society, the Metchosin Equestrian Society and the Metchosin Producers’ Association.” Carried
Council Meeting - 4 - April 3, 2006
CORRESPONDENCE
MEASC a) Correspondence from M. Milne, March 17, 2006 Comments re MEASC
06-04-18 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the letter from M. Milne dated March 17, 2006 regarding comments on MEASC be received.” Carried
Mourning b) Letter from WorkSafe BC, March 15, 2006 Annual Day of Mourning
06-04-19 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the District of Metchosin proclaims April 28, 2006 as a Day or Awareness to honour workers who lost their lives as a result of workplace injury or occupational disease.” Carried
Dog Licence c) Letter from the CRD Bylaw Enforcement, March 15, 2006 Increase in Dog Licence Fees
Considered.
BYLAWS
Bylaw 510 a) Bylaw No. 510 – A Bylaw to Amend Subdivision Servicing Bylaw No. 38
06-04-20 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Subdivision Servicing Amendment Bylaw, No. 510 be finally adopted.” Carried
Bylaw 507 b) Bylaw No. 507 – Council Procedure Bylaw
06-04-21 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the Council Procedure Bylaw No. 507 be finally adopted.” Carried
NEW BUSINESS
Wilde a) S. Wilde Lien
Councillor Mitchell said that she should apologize as she is the one who has been twisting the Mayor’s arm to get this item placed on the agenda. Shirley Wilde is sick, this is bothering her enormously and I felt this is something we should do immediately. When I stood for election I stood on two main issues; one was to scrap the proposed changes to the OCP and the second to rescind bylaw 444. I believe I was elected because most voters agreed with my stand. I maintain that bylaw 444 should be rescinded to clear the way for new and hopefully more harmonious relations with the owners of Centre Mountain, which would allow the acrimonious past to be forgotten. This would also include removing the lien against Shirley Wilde which was incurred in her efforts to have bylaw 444 rescinded. During the election I heard repeatedly how upset voters were at the treatment of Shirley Wilde by our previous Council. As far as clearing the mistakes of our previous Council, which I feel was my election mandate, I strongly urge that the lien against Shirley Wilde’s property be lifted.
06-04-22 Moved and Seconded by Councillors Mitchell and Webb: “That the lien on Shirley Wilde’s property be lifted.”
Councillor Kahakauwila said that this particular issue is dealing with the lien only. She supports the removal of the lien; this in no way deals with the court awarded costs in the case of Wilde vs. Metchosin. This removes a fairly aggressive decision made by the previous Council to try to collect these monies. The lien is not a necessary function to collect monies awarded in these types of situations. It is an option, but not a necessary function. As this is not a personal issue against Ms. Wilde, the court awarded costs were assigned to Wilde based on the fact that her name was on the petition only. This doesn’t affect bylaw 444, therefore she will support the removal of the lien. This does not affect the court awarded costs.
Councillor Gramigna will be supporting this. Echoes Councillor Kahakauwila in that this is not personal. One individual put her name forward and was representative to many, many people in Metchosin who wanted something done about this and it was really the only recourse that could Council Meeting - 5 - April 3, 2006
be done. Therefore he does agree and will support lifting of the lien against Shirley Wilde’s property.
Councillor Webb will also support lifting of the lien.
Mayor Ranns said that a decision like this needs to be unanimous, so he will support it too. Quite honestly, he was appalled by that letter that went around today. To single out an individual in an action that was undertaken by many many residents is disgusting. If removing this lien helps drive home the point that this was a joint effort then maybe something will be accomplished there. When he heard the lien was put on, he thought then and he still does think it was a vindictive act. More than anything this community needs to separate that this is not a Shirley Wilde issue, but is more than likely numbering in the hundreds of Metchosin residents supporting it.
Motion was Put Carried
Juan de Fuca b) Juan de Fuca Land Use Committee
06-04-23 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin participate in the land use committee for Juan de Fuca Electoral Area.” Carried
ADJOURN
06-04-24 Moved and Seconded by Councillors Kahakauwila and Webb: “That the meeting be adjourned at 9:15 p.m.” Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON TUESDAY, APRIL 18, 2006, AT 7:00 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Mitchell and Webb. Also present were A. Hicik, A/CAO, and C. Clark, Recording Secretary.
AGENDA, ADDITIONS & APPROVAL
06-04-63 Moved and Seconded by Councillors Kahakauwila and Webb: “That the agenda be approved as presented.” Carried
PUBLIC PARTICIPATION
Mayor Ranns mentioned Council will be meeting on Wednesday at 3:30 with consultants hired by Centre Mountain. The intent is to undertake a fresh start without any prejudices. They will then go to the public to determine what is acceptable.
Holtzhauer Brian Holtzhauer, 777 Kangaroo Road Thanked Council for their position on the library. Read and submitted a letter in support of rescinding Bylaw 444 and 443, removal of the lien on Shirley Wilde’s property and Council paying the legal fees. He also does not support density bonusing.
Prasing Mr. Prasing, 1355 Neild Rd asked about the status of the lien on Shirley Wilde’s property
Mayor Ranns stated that the lien is in the process of being lifted.
Rannankari Untamo, Rannankari, 1010 liberty drive opposed to paying Shirley Wilde’s debt that was her choice to do that, she lost twice we shouldn’t be absorbing that
Cooper Ed Cooper, 3760 Sooke Road 46-yr taxpayer in this area disgusted with the way you have hung out the taxpayer in Metchosin over the Shirley Wilde issue
Dalzell Gail Dalzell, Happy Valley Road property owner is there something missing from the estimate of costs to attend Youth Justice Conference would like to know the costs of this trip
minutes of the P&E meeting weren’t correct
once you have acted upon a resolution, you can’t rescind
06-04-16 could have been dealt with better if Councillors could resist political pressure we are going back to public hearing most logical course would be to make changes and then go to hearing
fire chief has a vehicle, will he be excluded from this agreement
isn’t it interesting that Moralea Milne and Councillor Webb are on the same committee will MEASC’s comments be looked upon with more favour because of it?
Bouveur Bonnie Bouveur, 1135 Neild Road Read and submitted a letter with concerns as to how the new Council is doing business. She is concerned about the Regional Context Statement, staff turnover, the highways capital plan, Centre Mountain, policing and tax increase.
Council Meeting - 2 - April 18, 2006
Cole Tom Cole, 3960 Hibbert Lane Submitted copies of excerpts from the Community Charter with regards to legal limits, public hearings, conflict-of-interest, inside and outside influence.
Wulff Derek Wulff, 925 Clapham Drive glad that Council won’t develop their way out of things many of you ran on the platform that Centre Mountain was flawed and was not held in favour by the community
3963 Metchosin Road convoluted way to solve a perceived problem they were denied subdivision, what changed now?
DVP on 1404 Wild Cherry why did we give them a $15,000 credit?
Donaldson Brent Donaldson, West Metchosin Ratepayers Association 1404 Wild Cherry for 22 years that area hasn’t been able to have any subdivisions take place these people are paying their share
as president of the West Metchosin Ratepayers Association thanked Mr. Hicik for an exceptional job
ADOPTION OF MINUTES
Minutes for Adoption
Council Minutes of the Council meeting held on April 3, 2006
06-04-64 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the minutes of the Council meeting held on April 3, 2006 be adopted.” Carried
Minutes for Receipt
a) Minutes of the Finance & Public Communications Committee meeting held on Apr 3/06 b) Minutes of the Planning & Environment Committee meeting held on Apr 10/06 c) Minutes of the Parks & Recreation Committee meeting held Apr 10/06 d) Minutes of the Highways & Public Works Committee meeting held Apr 10/06
06-04-65 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the minutes of the following committees be received: Finance & Public Communications Committee meeting held on Apr 3/06 Planning & Environment Committee meeting held on Apr 10/06 Parks & Recreation Committee meeting held Apr 10/06 Highways & Public Works Committee meeting held Apr 10/06.” Carried
BUSINESS ARISING OUT OF THE MINUTES
F&PC Excerpts from the Finance & Public Comm. Committee meeting held April 3, 2006
Grants Report from the Treasurer, March 30, 2006 In Aid Grant In Aid Request
06-04-66 Moved and Seconded by Councillors Webb and Gramigna: “That Council authorize the following grant-in-aid amounts for 2006: Intermunicipal Advisory Committee on Disability Issues $200 Metchosin Hall Society $2,500 NEED Crisis and Information Line $300 Vancouver Island Child Seat Safety Coalition $500 West Shore Arts Council $500 14th Juan de Fuca Scouts $250 Juan de Fuca Marine Rescue Society $250 Carried
Council Meeting - 3 - April 18, 2006
06-04-67 Moved and Seconded by Councillors Kahakauwila and Webb: “That the District of Metchosin fund the honorarium for the Castle Carry Pips and Drums at the Canada Day Celebration held at Fort Rodd Hill and that the monies come out of the Council discretionary funds budget.”
Councillor Kahakauwila said that she strongly believes that Metchosin must participate in the Canada Day Celebrations at Fort Rodd Hill. As a municipality we do not have our own celebrations to mark our country’s birthday. Without Canada Day there would not be a “Metchosin”. Our residents attend the event at Fort Rodd Hill, come participate in the information booths and other activities that go on there. This is an inter-municipal event that benefits residents from all over the West Shore. Our monetary participation, although, small, is extremely well received by our counterparts in other jurisdictions and communities. Our veterans carry the flag for the ceremony.
Mayor Ranns and Councillor Gramigna said that there were many worthwhile organizations that needed donations and the decision was already made. Councillor Mitchell said that she supports Councillor Kahakauwila.
Motion was Put Defeated Opposed: Mayor Ranns, Councillors Gramigna and Webb
Councillor Kahakauwila stated that she will be making the contribution herself on behalf of the District.
06-04-68 Moved and Seconded by Councillors Kahakauwila and Webb: “That Council authorize 2,000 be added to the budget for a bike park on Metchosin grounds.”
Mayor Ranns said we should use the parks budget for this. Councillor Gramigna supports the youth in the community, but not taking the money from others. Councillor Webb asked about the parks budget. Councillor Mitchell said that $9,000 – 10,000 was turned back from last year’s parks budget.
Motion was Put Carried Opposed: Mayor Ranns and Councillor Gramigna
06-04-69 Moved and Seconded by Councillors Webb and Kahakauwila: “That Council authorize $500 to be allocated from the Council discretionary fund, on a one-time basis, for a bursary to a Metchosin student attending Belmont Secondary School.” Carried
Home Report from the Treasurer, March 30, 2006 Owner Changes to Home Owner Grant
06-04-70 Moved and Seconded by Councillors Webb and Kahakauwila: “That the report from the Treasurer, dated March 30, 2006, regarding changes to the Home Owner Grant be received.” Carried
Financial Report from the Treasurer, March 30, 2006 Plan Changes to Draft 2006-2010 Financial Plan
06-01-71 Moved and Seconded by Councillors Webb and Gramigna: “That Council receives the report from the Treasurer, dated March 30, 2006, regarding changes to the Draft 2006 – 2010 Financial Plan.” Carried
06-04-72 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council approve the Fire Department reimbursement request for volunteers, that the reimbursement is based on the Fire Chief’s recommendation of $5 per call that each firefighter responds to. This reimbursement is based on providing our volunteer firefighters a way of offsetting the high cost of fuel.” Carried
06-04-73 Moved and Seconded by Councillors Webb and Mitchell: “That Council defer the Emergency Medical Program suggested by the Fire Department for this year.” Carried
Council Meeting - 4 - April 18, 2006
06-04-74 Moved and Seconded by Councillors Kahakauwila and Webb: “That staff be directed to send a letter to the Metchosin Volunteer Fire Department, indicating our appreciation for their concern and initiative in bringing the idea of the Emergency Medical Responder program to our attention. That we assure them that, in the event that we require the services that they have outlined, we will make it a priority to get them trained and to provide them with the equipment they need in order to carry out their new responsibilities. And further, that we indicate our belief that we, as a Municipality, must put pressure on the Provincial Government to maintain the level of service and physical stations of the BC Ambulance Services. Carried
06-04-75 Moved and Seconded by Councillors Webb and Kahakauwila: “That Council direct staff to schedule a Budget Open House for Saturday, April 22nd from 10:00 a.m. to 2:00 p.m.” Carried
P&E Excerpts from the Planning & Environment Committee meeting held April 10, 2006
Kangaroo Report from the Planner, April 5, 2006, File: 3360-06-02 Road Re: Request for Re-Zoning (1464 Kangaroo Road)
06-04-76 Moved and Seconded by Councillors Gramigna and Mitchell: “That the subject property, 1464 Kangaroo Road, be advanced to Rural to be brought into compliance with the Official Community Plan.” Carried
Kupitz Report from the Planner, April 5, 2006, File: 3360-05-01 Re: Request for Re-Zoning (3963 Metchosin Road, Virginia Kupitz)
A motion was made by Councillor Kahakauwila and seconded by Councillor Gramigna that Council authorize a mail-out notice to all property owners within the ALR, inviting them to respond within a set timeframe to identify whether their property has two houses that were legally approved prior to 1967. This motion was later withdrawn.
06-04-77 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council alter the wording under section 3.3.7(3) of the OCP to read: 1. notwithstanding sections 3.3.7(1) and 3.3.7(2), Council may consider reductions to the minimum parcel size of Agricultural lands specifically to address conditions of legal non- compliance that occurred prior to 1967 with respect to Metchosin Land Use Bylaw No. 259, where consent by the Agricultural Land Commission has been obtained; and 2. staff will determine what other properties will be affected by this; 3. when this information is compiled, that it be posted on the website, front counter and forwarded to the APRM & WMRA; 4. if all these conditions are met, that it be brought back to a future Planning & Environment committee meeting.” Carried
DVP-05-03 Report from the Planner, April 5, 2006, File: 3090-06-01 Re: Request for Development Variance Permit (1404 Wild Cherry Drive, R.&I. Houle)
06-04-78 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the issue regarding Development Variance Permit (1404 Wild Cherry Drive) be postponed until the May 1st Council meeting.” Carried
Commercial Report from the Planner, April 3, 2006, File: 6200-01 Logging Re: Definitions for ‘Commercial Logging’
06-04-79 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the definitions for commercial logging be forwarded to Metchosin Environmental Advisory Select Committee with the provision that they include comments from the APRM and WMRA in their report back to the Planning and Environment Committee.” Carried
06-04-80 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council direct staff, time permitting, to bring forth a report to consider whether a one-lot subdivision should be treated differently than multiple lot subdivisions for road dedication purposes.” Carried
Council Meeting - 5 - April 18, 2006
PL-400.90 Report from the Planner, April 3, 2006, File: 6200-01 Re: Clarification of Section 8.2(b) of the Tree Management Bylaw
06-04-81 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council adopt Policy PL-400.90.” Carried
Open Report from the Planner, April 5, 2006, File: 0119-15 Space Facilitating Amenity “Open Space” Subdivisions in the “RU” and “UP” Zones
06-04-82 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council have staff bring forward a general amendment to the Land Use Bylaw, in order to facilitate the conservation and protection of open space amenities within the Rural (RU) and Upland (UP) zones, based on the criteria established by Section 6.8 (“Amenity Development”) of the Official Community Plan.” Carried
Royal Bay Report from the Planner, April 3, 2006, File: 6420-10-70 Re: Royal Bay Development and Briarwood Lane Buffer
06-04-83 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council have staff draft a letter to the City of Colwood expressing our concern in regards to the works and clearing that has taken place in the vegetative buffer and that we require them to cease these activities and that they partake in remediation of vegetation that has been removed.”
It was the consensus of Council to have Councillor Mitchell have input into the letter.
Motion was Put Carried
Bylaws Report from the Planer, April 3, 2006, File: 3950-402 402 & 465 Re: Soil Deposit and Removal Bylaw
06-04-84 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council defer consideration of the Soil Deposit and Removal Bylaw for 6 months before a review is conducted.” Carried
Riparian Report from the Planner, April 3, 2006, File: 4500-01 Areas Re: Proposed Bylaw Amendments for compliance with the Riparian Areas Regulations
06-04-85 Moved and Seconded by Councillors Gramigna and Mitchell: “That Council have the Blasting Bylaw, Soil Deposit and Removal Bylaw and the Tree Management Bylaw brought into compliance with the Riparian Areas Regulation.” Carried
BOV Report from the Planner, April 5, 2006, File: 3015-01 Re: Proposed “House-keeping” Amendment for the Board of Variance Bylaw
06-04-86 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council have staff update the Board of Variance Bylaw.” Carried
P&R Excerpts from the Parks & Recreation Committee meeting held April 10, 2006
06-04-87 Moved and Seconded by Councillors Mitchell and Kahakauwila: “That Council allow the Heritage Advisory Committee to undertake a study of Metchosin School from a historical and heritage architecture perspective.” Carried
Council Meeting - 6 - April 18, 2006
REPORTS
Mayor a) Mayors Report
Had a meeting with RCMP members, who were pitching their position. They are trying to convince us to go with the RCMP. It was an interesting discussion, we have some printouts for the public. It was the beginning of the negotiations We will have another meeting the third Monday of June to get more serious. The RCMP have done a good job here. We will be paying 70% or possibly 35% depending on the census. It comes down to the type of service you want to buy. We will likely have some discussions with Saanich as well. They are seeking to become a regional provider as well. We will bring it back for discussion. We have a year to finalize this, lots of time for public input.
b) Staff Reports
Kupitz i) Report from J. Bradley, Planner, April 12, 2006, File: 3360-05-01 Request for Re-Zoning (3963 Metchosin Road)
Dealt with earlier.
745 Cook Rd ii) Report from J. Bradley, Planner, April 12, 2006, File: 3090-05-03 DVP Application – 745 Cook Road
06-04-88 Moved and Seconded by Councillors Gramigna Kahakauwila: “That the report from the Planner, dated April 12, 2006 regarding 745 Cook Road be received for information.” Carried Tractor Time iii) Report from J. Bradley, Planner, April 12, 2006, File: 3360-01 Sales Tractor Time Sales – 4377 Metchosin Road
06-04-89 Moved and Seconded by Councillors Gramigna and Mitchell: “That Council adopt Policy PL-400.95.” Carried
AVICC iv) Report from Councillor Kahakauwila, April 12, 2006 AVICC
Councillor Kahakauwila gave a verbal report on the motions passed at the AVICC Conference.
In Camera v) Report from C. Clark, Council Clark, April 11, 2006, File: 0210-15 Public Report from In Camera
06-04-90 Moved and Seconded by Councillors Kahakauwila ad Mitchell: “That Council receive the public report from In Camera dated April 11, 2006.” Carried
CORRESPONDENCE
GVPL a) Letter from Greater Victoria Public Library, March 30, 2006, File: 7960-01 GVPL 5-Year Financial Plan & Budget Guidelines
06-04-91 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Council receive the letter from the Greater Victoria Public Library dated March 30, 2006 regarding the GVPL 5-Year Financial Plan & Budget Guidelines.” Carried
Bike Race b) Email from Victoria Wheelers/Oak Bay Bikes Club, March 29/06, File: 1380-01 Request for Bike Race on July 9, 2006
06-04-92 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Council grant permission to the Victoria Wheelers and Oak Bay Bikes Club for the use of Metchosin roads on July the 9th, 2006 from 9:00 a.m. – 1:00 p.m. for a bicycle race on the routes described in their letter dated March 29, 2006.” Carried Council Meeting - 7 - April 18, 2006
OTHER BUSINESS
Conference Memo from Councillor Kahakauwila, April 12, 2006 Reimbursement for Conference
06-04-93 Moved and Seconded by Councillors Webb and Gramigna: “That Council authorize reimbursement for Councillor Kahakauwila for the costs associated with attending the Annual Provincial Family Court and Youth Justice Committee Conference, April 27 – 29, 2006.” Carried
ADJOURN
06-04-94 Moved and Seconded by Councillors Kahakauwila and Webb: “That the meeting be adjourned at 8:50 p.m.” Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, MAY 1, 2006, AT 7:00 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Mitchell and Webb. Also present were A. Hicik, A/CAO, and C. Clark, Recording Secretary.
AGENDA, ADDITIONS & APPROVAL
06-05-09 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the agenda be approved with the following addition: 7.b) Letter from MEASC Carried
Mayor’s Report
John Lambie called the Mayor upon return from his holidays to resign. Mayor Ranns read Mr. Lambie’s letter. In order to provide stability to the District, we have employed Mr. Dave Drummond as the acting CAO. He has a good history of the area, has well established credentials and a proven performance record. He has already done an extreme amount of work today. Among the tasks accomplished today he is working towards the transition of possibly hiring a Clerk/Treasurer. The reason we have gone this route is to provide stability to staff and residents. We really want to ensure that whoever comes here isn’t looking at close retirement and understands the great opportunity to guide this community as a prominent rural community. Dave will be providing the continuity needed.
Jay Bradley also gave notice today. There was a position he was looking at for some time in the Provincial government. He was waiting for John Lambie’s return to give notice. He has given two weeks notice. In a small municipality young men will move on. We are very sorry to see him leave. Jay has indicated that he was happy here, this was a career choice. We will be examining what we need in a Planner. The most important thing at first is the Approving Officer role. We will be looking at a contractor on an interim basis. Dave has already contacted some prospective people to see if any are interested on an interim basis.
Several weeks prior to Mr. Lambie leaving, he made an offer to Mr. Wong for a buy-out. This was done in an effort to improve efficiencies. In light of what has gone on today, Council has honoured that agreement and Mr. Wong will be leaving in 2 weeks. Much of what Steve does will be assumed by Jim Paton. Councillor Kahakauwila is working on the non-roads duties and we anticipate they will be done by a junior employee. This isn’t new, prior to Steve being hired, Jim did these functions. Any additional technical support will be done as it has been done on a normal contracting basis.
There are no cost implications with Mr. Lambie’s departure. Dave Drummond has agreed to assume duties on a cost equivalent basis. The cost of replacing Jay could be more. Good planners and experienced Approving Officers aren’t cheap. There may be opportunities to combine some things with the Juan de Fuca Electoral Area. Dave is contacting established planners on an interim basis, Gerard LeBlanc is one option. We are looking at a 2-month window.
The cost implications of Steve Wong’s departure are that we are looking at a large savings. The contractor will assume the majority of the Roads Coordinator’s duties at no extra cost. We anticipate some of the inspection duties will be taken up by a junior employee.
We were taken by surprise by some of these resignations, but we are a small municipality. Jay and Andrew’s resignations weren’t a surprise, they are talented young men. They performed well here, but we cannot provide the level of responsibility that young men of this caliber seek for advancing their careers.
Council Meeting - 2 - May 1, 2006
PUBLIC PARTICIPATION
Cooper Ed Cooper, Sooke Road Jim Paton’s expertise was in road signs, not roads feel as though we are on a ship without a rudder these professionals are leaving for reasons; what are they?
conflict of interest on this Council regarding the lien on Shirley Wilde’s property Councillor Gramigna in his first election had Shirley Wilde as his financial officer done a little of inquiring on this, suggest that Councillor Gramigna get himself a legal opinion
Donaldson Brent Donaldson, 4039 Chalister Court West Metchosin Ratepayers Association have a concern as a taxpayer we don’t have many people left disappointed that these men are leaving for all these folks to leave within a week or two is poor
Dalzell Gail Dalzell, Happy Valley Road property owner Budget you are increasing taxes 1% to cover firefighters allowances that should only be ¾ percent
April 18th minutes her comments weren’t captured correctly
Moralea Milne is listed as the Treasurer of the APRM, that doesn’t match the pink tonight
will Dave Drummond be the Treasurer? heard a rumor that a member that is related to someone on Council is helping with Treasurer duties
have talked to a member of staff that has tendered their resignation, things going on aren’t coincidental there is more going on than anyone realizes
Tremblay Larry Tremblay, 3743 Dallimore Road came in this morning with important question for Jay to find out he was farmed out to the CRD there was a replacement at his desk dismayed with how staff has been treated lately you have cut a little bit too deep with personnel
Davidson Leanore Davidson, Speyside Lane West Metchosin Ratepayers Association Jim Paton worked for signage not major projects surprised that we have lost all these valuable people not to have an Approving Officer is bad no Planner, no Treasurer is the consultant going to look after all of that for us? two weeks notice isn’t enough hope that you will consider not waiting months to replace these valuable people
Jervis John Jervis, 4320 Woodruff Road Here to speak on the variance for Houle’s support the variance permit requested construction of the road beyond the lots would lead to problems in the future parties, noise, fire and garbage would all be problems
Hourigan Moira Hourigan, 3920 Metchosin Road that is a lot of resignations at one time this reflect the new direction of the Council this Council is staying low growth rural we appreciate the work they have done
Council Meeting - 3 - May 1, 2006
Bouveur Bonnie Bouveur, 1135 Neild Road left the last Council meeting very disappointed at the last Centre Mountain public hearing the Mayor said two things over come roadblocks by Metchosin could try Bill 75 at the Council meeting on April 18th, the Mayor denied saying anything about Bill 75 also remind you that Council approved the minutes from the public hearing Mayor and Council statements should be factual, this isn’t the first time I’ve had to mention this golden rule
ADOPTION/RECEIPT OF MINUTES
Minutes for Adoption
Council Minutes of the Council meeting held on April 18, 2006
06-05-10 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the minutes of the Council meeting held on April 18, 2006 be adopted.” Carried
Minutes for Receipt
Pub Hearing Minutes of the Public Hearing held on April 20, 2006
06-05-11 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the minutes of the Public Hearing held on April 20, 2006 be received.” Carried
BUSINESS ARISING OUT OF THE MINUTES
Houle Excerpts from the Planning & Environment Committee meeting held April 10, 2006 Report from J. Bradley, Planner
06-05-12 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the request for Development Variance Permit for 1404 Wild Cherry Drive be tabled until the Planning and Environment Committee meeting in June.” Carried
REPORTS
Treaty b) Verbal Report by Councillor Webb Negotiations Re: Treaty Negotiations
Councillor Webb reported that he has attended a few meetings and it is sinking in that the results of the negotiations are pivotal to this community. There are pieces of land that will be part of that settlement. We have 4 or 5 pieces of Crown Land in Metchosin that could be part of that settlement. How those lands are governed is of great concern. Could be First Nations reserve or freehold property or everything in between. These are extensive properties. We should be spending more time with our neighbours at Beecher Bay, discussing our views on rural and this community.
c) Staff Reports Signing i) Report from A. Hicik, Treasurer, April 25, 2006 Change of Signing Authorities
06-05-13 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the District appoints Dave Drummond, A/CAO; Allison Swanson, Finance Clerk and Councillor Gramigna as signing authorities.” Carried
Council Meeting - 4 - May 1, 2006
CORRESPONDENCE
Fishing a) Letter from Metchosin Volunteer Firefighter’s Society, April 12/06, File: 8100-15 - BiteMe Fishing Derby
06-05-14 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council grant the request of the Metchosin Volunteer Firefighter’s Society for either: the paved area at the rear of the Metchosin Fire Hall as described as Primary area (A) on the attached map, or in the event of poor weather, the interior of the apparatus bay as described as Alternate area (B) on the attached map on Sunday August 13, 2006, for the purpose of the 12th Annual Metchosin Volunteer Fire Dept. “BiteMe” Fishing Derby. It is planned that the area be used for greeting, awards, presentations, and the preparation and consumption of food & beverages.” Carried
06-05-15 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council provide the Metchosin Volunteer Firefighter’s Society with written approval for the 12th Annual Metchosin Volunteer Fire Dept. ‘BiteMe’ Fishing Derby.” Carried
MEASC b) Letter from MEASC, April 27, 2006 - Restoring Moralea Milne
06-05-16 Moved and Seconded by Councillors Mitchell and Kahakauwila: “That the Council of the District of Metchosin recognise Ms. Milne's many years of services as a member of MEASC and support the request of the remaining committee members to restore her as a member of the Committee, should she agree.”
Councillor Mitchell also said in the motion that Council should recognize that volunteers that serve on committees such as MEASC are free to hold and share their personal opinions and professional expertise without fear of public criticism by Council members. Councillor Kahakauwila likes the first part of the motion, but not the second. Councillor Mitchell agreed to the friendly amendment. Mayor Ranns agrees as well.
Motion was Put Carried
BYLAWS
Bylaw 512 a) District of Metchosin Financial Plan Bylaw 2006 to 2010, No. 512 Report from A. Hicik, Treasurer, April 25/06
06-05-17 Moved and Seconded by Councillors Webb and Kahakauwila: “That the Report from A. Hicik, Treasurer, regarding the District of Metchosin Financial Plan Bylaw 2006 to 2010 be received.” Carried
06-05-18 Moved and Seconded by Councillors Webb and Gramigna: “That the District of Metchosin Financial Plan Bylaw 2006 to 2010 No. 512 be read a first time.” Carried
06-05-19 Moved and Seconded by Councillors Webb and Kahakauwila: “That the District of Metchosin Financial Plan Bylaw 2006 to 2010 No. 512 be read a second time.” Carried
06-05-20 Moved and Seconded by Councillors Webb and Mitchell: “That the District of Metchosin Financial Plan Bylaw 2006 to 2010 No. 512 be read a third time.” Carried
Bylaw 513 b) District of Metchosin Tax Rates Bylaw 2006 No. 513 Report from A. Hicik, Treasurer, April 25/06
06-05-21 Moved and Seconded by Councillors Webb and Gramigna: “That the District of Metchosin Tax Rates Bylaw 2006, No. 513 be read a first time.” Carried
Council Meeting - 5 - May 1, 2006
06-05-22 Moved and Seconded by Councillors Webb and Kahakauwila: “That the District of Metchosin Tax Rates Bylaw 2006, No. 513 be read a second time.” Carried
06-05-23 Moved and Seconded by Councillors Webb and Mitchell: “That the District of Metchosin Tax Rates Bylaw 2006, No. 513 be read a third time.” Carried
Bylaw 505 c) Bylaw No. 505 – OCP Amendment Bylaw re Regional Context Statement Report from J. Bradley, Planner, April 26, 2006
06-05-24 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Bylaw No. 505 and the Report from the Planner dated April 26, 2006 be referred back to the Planning & Environment Committee meeting in June.” Carried
ADJOURN
06-05-25 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the meeting be adjourned at 8:12 p.m.” Carried
CERTIFIED CORRECT
______MAYOR A/CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, MAY 15, 2006, AT 7:00 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Mitchell and Webb. Also present were D. Drummond, A/CAO, and C. Clark, Council Clerk.
AGENDA, ADDITIONS & APPROVAL
06-05-61 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the agenda be approved with the following additions: 5.b) Witty Beach 9.b) Land Use Committee.” Carried PUBLIC PARTICIPATION
Linnaea Gaert Linnaea, 4850 Jelinek Place APRM Read and submitted a letter in favour of the ecological survey by Enkon. The letter was not in favour of Bylaw 519 for the following reasons: needs careful review of criteria before going to approving officer adequate criteria to determine lot sizes and treatment of lands given to the municipality minimum of at least 25% donation of land need to introduce a third party covenant needs to go to public hearing has mathematical errors
The Centre Mountain resolution contains possible loopholes regarding 2-acre lots.
Tremblay Larry Tremblay, Dallimore Road WMRA Read and submitted a letter with serious concerns with the proposal from Enkon Ltd. Hundreds of thousands of dollars have been spent on studies already. $5,000 spend on educational initiatives would be more useful and a lot more fiscally responsible than spending $27,000 to create more regulations. Encourages Council to reject this proposal.
Bray Kate Bray, 3845 Cactus Place concerned with math errors in planner’s report Canada is metric, should use hectare instead of acres page 62 has more errors
disappointed that Steve Wong is leaving the District he has saved the District a lot of money and still got things done
did hear that Bruce Robertson was coming back had to have his work redone at a great deal of cost to the District hope the District won’t consider employing him again
Cole Tom Cole, 3960 Hibbert Lane Read and submitted a letter with the following concerns: you have managed to the divide the residents into two separate camps have managed to destroy the faith and support of the Centre Mountain company why a 4% tax increase you have removed upper management you have hired an inexperienced CAO where is this tax money going this Council has accomplished the loss of a 50 million resort complex this complex was environmentally engineered also a constant water supply would have employed up to 200 people traffic would have been on Sooke Road Council Minutes - 2 - May 15, 2006
loss of $700,000 to pay for policing housing doesn’t create this huge tax base suggest that Council invite Centre Mountain back
Cooper Ed Cooper, 3760 Sooke Road have never heard of an apprentice getting the same rate as a journeyman referring to the CAO
Steve Wong was an asset to the District of Metchosin saved us money Council made a big mistake dumping him
Dalzell Gail Dalzell, Happy Valley Road property owner Proposal for UBCM on page 16 would this type of call be covered under insurance companies
Finance since 4 people have left, the savings should show in the tax increase should lower it to 2 or 2.5% tax increase who told the press that Steve Wong earns 90,000 year, or the Planner
CAO met Mr. Drummond before he has told me that he is not familiar with the Community Charter Tom Cole has a point but he is probably well qualified as an administrator
Land Use committee adding this at the last minute is wrong should delay to the next Council meeting
Enkon Company this a little odd you’ve had enough studies done on Bilston
should separate the APRM and MEASC Moralea is connected to both that means they have inside track and can get anything
Wulff Derek Wulff, 9235 Clapham Drive glad 519 will be put off for a while should have public hearing as part of that bylaw
Bilston environmental study a great idea need baseline info in these areas to move forward get guidance from MEASC and other groups
3963 Metchosin Road finding a solution is a great idea hope it doesn’t subdivide the land or increase density
new riparian areas regulations are good
Enkon has done work for aggressive excavators
Council Minutes - 3 - May 15, 2006
ADOPTION OF MINUTES
Minutes for Adoption
Minutes Minutes of the Council meeting held on May 1, 2006
06-05-62 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the minutes of the Council meeting held on May 1, 2006 be adopted.” Carried
Minutes for Receipt
H&PW a) Minutes of the Highways & Public Works Committee meeting held on May 8, 2006 P&E b) Minutes of the Planning & Environment Committee meeting held on May 8, 2006 P&R c) Minutes of the Parks & Recreation Committee meeting held May 8, 2006
06-05-63 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the minutes of the Highways & Public Works Committee, Planning & Environment Committee and the Parks & Recreation Committee meetings held on May 8, 2006 be received for information.” Carried
BUSINESS ARISING OUT OF THE MINUTES
P&E a) Excerpts from the Planning & Environment Committee meeting held May 8, 2006
Tractor Report from the Planner, May 2, 2006, File: 3360-01 Time Re: Tractor Time Sales – 4377 Metchosin Road
06-05-64 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council amend Policy Pl-400.95 to read ‘the un-enclosed storage and sale of farm equipment’.” Carried
06-05-65 Moved and Seconded by Councillors Gramigna and Webb: “That Council direct staff to prepare a text amendment for the Land Use Bylaw that would clarify that ‘the un-enclosed storage and sale of farm equipment’ is a permitted use under the C-2 zone and/or within the ‘Retail Sales’ definition.” Carried
06-05-66 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council forward Mr. Nick Moss’s application to the Agricultural Land Commission with Council’s approval.” Carried
Smith Report from the Planner, May 2, 2006, File: 3360-00 Re: Request for Re-Zoning (4431 Spellman Road)
06-05-67 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council not proceed with the rezoning application for 4431 Spellman Road.” Carried
Kupitz Report from the Planner, May 3, 2006, File 3360-05-01 Re: Request for Re-Zoning (3963 Metchosin Road)
06-05-68 Moved and Seconded by Councillors Gramigna and Webb: “That staff be requested to bring forward suggestions on how to make properties that currently have legal non-conforming houses on them, conforming and legal if the houses were legally authorized prior to 1967.” Carried
Council Minutes - 4 - May 15, 2006
Centre Report from the Planner, May 4, 2006, File: 3360-06-01 Mtn. Re: Centre Mountain Re-Zoning
06-05-69 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council receive the ‘Community Engagement Process for Centre Mountain’, as outlined in the correspondence submitted by Centre Mountain Development dated May 3, 2006 with the understanding that the minimum lot size is 2 acres.” Carried
Composting Report from the Planner, May 4, 2006, File: 3950-402 Re: Treatment of Composting under the Soil Deposit & Removal Bylaw
06-05-70 Moved and Seconded by Councillors Gramigna and Webb: “That the issue of treatment of composting be referred to the Metchosin Environmental Advisory Select Committee.” Carried
Witty Beach b) Witty Beach Parking
06-05-71 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That in regards to Witty Beach Road issue, Council: authorize 3 no parking signs from May 15 to September 15 on Still Meadow Road as outlined on the map provided by the Roads Coordinator; use minimal parking signs investigate with the CRD the number of handicapped spaces necessary investigate a towing contract with the CRD there be seasonal signs on both roads.” Carried
06-05-72 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Council solicit expressions of interest from towing companies for contract services.” Carried REPORTS
Mayor a) Mayor’s Report
With regards to Witty Beach parking, Mr. Drummond has done considerable work. We now have agreement with CRD for towing service for illegally parked cars. We will have call out numbers provided to Witty Beach and Still Meadow Road residents, the area will be patrolled periodically. They will check the handicapped parking permits and will investigate the handicapped parking issue.
Mr. Drummond, A/CAO reported that the CRD was very gracious in providing support to the residents of the District of Metchosin. We need to transfer responsibility to the CRD for parking. We need to get our signs up and we will proceed with the operation to improve things for the residents.
Mayor Ranns: As far as a Planner, Dave will be interviewing 2 prospective approving officers tomorrow; they will be hired on a day to day basis. Will do that with a Planner as well. The electoral area will be looked at by Gerard Le Blanc until September. We feel we only need 3 days per week for a senior planner and the electoral area needs 2 days. This should enable us to get a good senior planner this time
Roads complaints All complaints now being channeled to Jim Paton who does this at no cost. If there are issues that don’t come under highways, then they will be handled by Dave Drummond. If there are inspections they can be done by Jim too. We don’t anticipate having to hire anyone. As far as engineering support, if we have subdivision applications that require engineering approval, Bruce Robertson will be brought in on an interim basis. He will be hired on an as needed basis, preferably hourly and he won’t be doing engineering.
Council Minutes - 5 - May 15, 2006
b) Staff Reports
Motor Report from S. Skou, Fire Chief, May 4, 2006 Vehicle Act UBCM Resolution re Amendments to Insurance (Motor Vehicle) Act
06-05-73 Moved and Seconded by Councillors Kahakauwila and Webb: “That whereas thousands of vehicle accident victims each year in B.C. require auto extrications by municipal fire departments, which receive no compensation for this specialized life-saving service; and whereas insurance companies in B.C. collect ‘fire department charges’ on sales of optional vehicle Own Damage coverage but do not turn those fees over to the municipalities that fund B.C.’s fire departments; Therefore be it resolved that the UBCM call on the provincial government to amend the Insurance (Motor Vehicle) Act to administer ‘fire department charges’ through the mandatory Basic Autoplan coverage, to ensure municipalities are compensated for providing auto extrication services.”
Councillor Kahakauwila said that we are constantly having to take on these services and the costs related, so we should bring this to their attention.
Councillor Mitchell talked to Steen and we had over 54 callouts and half were extrications. This year have already had 5 extrications. We could recover $25,000 to $30,000 per year on this.
Councillor Webb asked how the District incurs the cost of extrication.
Councillor Kahakauwila said that it is cost of equipment and training. Currently some insurance companies collect on this but no money comes back to the municipality.
Councillor Webb agreed to the motion, just curious about the cost.
Mayor Ranns said that this is not just Metchosin, but going to everyone.
Motion was Put Carried
Animal Report from C. Clark, Council Clerk, May 10, 2006 Appointment of Animal Control Officers
06-05-74 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That pursuant to Section 49 and 264(1) of the Community Charter, Council does appoint Wayne Brown, Phil Williams and Michael Crowe as Animal Control Officers for the District of Metchosin.” Carried
ENKON Report from J. Bradley, Planner, May 11, 2006 Proposal from ENKON Environment Ltd.
06-05-75 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That staff be directed to inform Ms. Susan Blundell of ENKON Environmental Ltd. that Council does not entertain unsolicited proposals, but thank them for the thoughtful proposal they submitted.”
Councillor Webb said that this might be great idea, but we don’t need an environmental consultant to seek us out. Would need public support and would go to public tender for this. Councillor Gramigna said that there is a process, should start at P&E, then Finance. This isn’t no to the concept, just the process. Councillor Kahakauwila said that this is a huge expense, would have to increase our taxes. Councillor Mitchell said that anything like this should be run through MEASC. Mayor Ranns said that if he thought it would provide us with anything new, he would run it through MEASC.
Motion was Put Carried
BYLAWS
Council Minutes - 6 - May 15, 2006
Bylaw 512 a) District of Metchosin Financial Plan Bylaw 2006 to 2010, No. 512
06-05-76 Moved and Seconded by Councillors Webb and Gramigna: “That the District of Metchosin Financial Plan Bylaw 2006 to 2010, No. 512 be finally passed and adopted.” Carried
Bylaw 513 b) District of Metchosin Tax Rates Bylaw 2006, No. 513
06-05-77 Moved and Seconded by Councillors Webb and Kahakauwila: “That the District of Metchosin Tax Rates Bylaw 2006, No. 513 be finally passed and adopted.” Carried
Bylaw 514 c) Bylaw No. 514 – Board of Variance Bylaw Report from J. Bradley, Planner, May 2, 2006
06-05-78 Moved and Seconded by Councillors Gramigna and Mitchell: “That the Board of Variance Bylaw, 2006, No. 514 be read a first time.” Carried
06-05-79 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the Board of Variance Bylaw, 2006, No. 514 be read a second time.” Carried
06-05-80 Moved and Seconded by Councillors Gramigna and Webb: “That the Board of Variance Bylaw, 2006, No. 514 be read a third time.” Carried
Bylaw 515 d) Bylaw No. 515 – Metchosin Land Use Bylaw Amendment re 1464 Kangaroo Rd. Report from J. Bradley, Planner, May 2, 2006
06-05-81 Moved and Seconded by Councillors Gramigna and Mitchell: “That the Metchosin Land Use Bylaw Amendment Bylaw No. 515 be read a first time.” Carried
06-05-82 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the Metchosin Land Use Bylaw Amendment Bylaw No. 515 be read a second time.” Carried
06-05-83 Moved and Seconded by Councillors Gramigna and Webb: “That staff be directed to schedule a public hearing for the Metchosin Land Use Bylaw Amendment Bylaw No. 515.” Carried
Bylaw 516 e) Bylaws No. 516, 517, 518 re Compliance with Riparian Areas Regulation 517 & 518 Report from J. Bradley, Planner, May 8, 2006
06-05-84 Moved and Seconded by Councillors Gramigna and Mitchell: “That the Metchosin Soil Removal and Deposit Amendment Bylaw No. 516 be read a first time.” Carried
06-05-85 Moved and Seconded by Councillors Gramigna and Webb: “That the Metchosin Soil Removal and Deposit Amendment Bylaw No. 516 be read a second time.” Carried
06-05-86 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the Metchosin Soil Removal and Deposit Amendment Bylaw No. 516 be read a third time.” Carried
06-05-87 Moved and Seconded by Councillors Gramigna and Mitchell: “That the District of Metchosin Tree Management Amendment Bylaw, No. 517 be read a first time.” Carried
Council Minutes - 7 - May 15, 2006
06-05-88 Moved and Seconded by Councillors Gramigna and Webb: “That the District of Metchosin Tree Management Amendment Bylaw, No. 517 be read a second time.” Carried
06-05-89 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Tree Management Amendment Bylaw, No. 517 be read a third time.” Carried
06-05-90 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Blasting Bylaw Amendment Bylaw, No. 518, 2006 be read a first time.” Carried
06-05-91 Moved and Seconded by Councillors Gramigna and Webb: “That the District of Metchosin Blasting Bylaw Amendment Bylaw, No. 518, 2006 be read a second time.” Carried
06-05-92 Moved and Seconded by Councillors Gramigna and Mitchell: “That the District of Metchosin Blasting Bylaw Amendment Bylaw, No. 518, 2006 be read a third time.” Carried
Bylaw 519 f) Bylaw No. 519 – Metchosin Land Use Bylaw Amendment re “Open Space” Subdivisions Report from J. Bradley, Planner, May 10, 2006
06-05-93 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Metchosin Land Use Bylaw Amendment Bylaw No. 519 be referred to the September Planning & Environment Committee meeting.”
Councillor Webb said that he agrees with the intention of the bylaw. We want to encourage amenities. As it is written it puts too much power with the Approving Officer. Councillor Kahakauwila agrees.
Motion was Put Carried
OTHER BUSINESS
Bike Park a) Memo from C. Clark, Council Clerk, May 11, 1006 Authorization for Bike Park on Municipal Grounds
06-05-94 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Council authorizes the municipal grounds for use as a bike jump park and that the Agricultural Land Commission be informed of this.” Carried
Land Use b) Juan de Fuca Land Use Committee
06-05-95 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Council appoints Councillor Gramigna as the representative on the Land Use Committee and Mayor Ranns as the alternate.” Carried
ADJOURN
06-05-96 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the meeting be adjourned at 8:25 Carried
CERTIFIED CORRECT
Council Minutes - 8 - May 15, 2006
______MAYOR CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, JUNE 5, 2006, AT 7:00 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila and Mitchell. Also present were D. Drummond, A/CAO, and C. Clark, Council Clerk.
Regrets: Councillor Webb
AGENDA, ADDITIONS & APPROVAL
06-06-06 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the agenda be approved with the following addition and amendment: 7.d) Letter from the Victoria Family Court Committee Sentencing Forum; move Dave Ward, Saanich Fire Department to be the first presentation.” Carried
PRESENTATIONS
Fire Dept. Dave Ward, Saanich Fire Department
Chief Ward did a power point presentation to provide municipal council members information on a proposal to establish a hazmat service for the 2006 budget year. He presented three options with the preference being Option 3 – a contract with the City of Surrey. This is an important issue as there are hazardous goods being transported through every municipality in the CRD. As well clandestine drug labs and marijuana grow-ops are being discovered in unlikely places, quite often as the result of a fire.
MLA Maureen Karagianis, MLA
this is her first visit to see Council here, plan to visit twice per year wanted to touch base about whats going on in legislature want to offer my services to help with issues of concern to the district been one year since last election legislative session has risen for the summer there has been a question on whether there will be a fall sitting, I believe we will be having one there has been some successes in this constituency health care dominated the last sessions outcome of that has drawn more attention to the needs of the community exciting to see Victoria General Hospital going through an expansion issues effecting the municipalities are bills going before government Bills 30 and 75 allow the government to overrule the municipalities the economy is thriving, but poverty is also growing there are 1 in 4 children living in poverty
accountability issues: some legislative bills were pulled, those regarding freedom of information it is because of those bills that there will probably be a fall session it does mean less accessibility to the public for government information Metchosin is unique transportation has continued to be a huge issue in our constituency your neighbours are growing our transportation issues on the island are not on the government agenda transit expansion is desperately needed light rapid transit is a hot topic Langford is looking at their new developments supporting rail multi use rail trails in conjunction with the LRT is another option need more access to green energy options on the island more cycling, more multi use trails, better transit, better options than fossil fuel Council Minutes - 2 - June 5, 2006
urban containment: has been enormous growth on your borders it will continue First Nations issue: had asked for protocols to be established around first nations archeological sights would be of interest to our municipality “Act Now” and “Legacy Funds” are grants available right now, hopes the District will access these
Centre Mtn. Marianne Wade, Centre Mountain
Here to speak to the community engagement process and introduce the team: Ian Brown, VP and Gord Cameron
contacted APRM and WMRA about the process and steering committee met with both groups want to amend the community process dropped off the new engagement process to the municipal hall want to highlight the following: first meeting on June 22nd just a opportunity to meet next meeting July 13 to deal with opportunities and strengths would put out maps and papers at this meeting would then update Planning & Environment and then to the community on July 27 we won’t have any meetings in August community meetings are designed to be workshops, roundtable discussions will go back to the public on September 7th now the whole process expands out to November this is because of feedback already received from the community Centre Mountain will chair the committee, members will be advisory we will be seeking advice from the community then a formal process with Council will have to happen
PUBLIC PARTICIPATION
Tremblay Larry Tremblay, 3743 Dallimore Road p. 18, pavilion use thought $250/day too much money $100 but not for a non profit society how bout reducing to $25 for them could the pavilion information be tabled for one month
Cooper Ed Cooper, Sooke Road Centre Mountain 3 years ago it was the issue they got treated pretty shabby said this at a council meeting thought council and staff treated them badly I had to write staff a letter of apology everyone still wants to talk to me about Centre Mountain and Council thought we might be getting somewhere until I read the gazette in May ticked off that Centre Mountain is getting treated so poorly again how do you expect to get things on even keel in Metchosin with the remarks made in the Gazette you talk about trust and mistrust, but it is Council where the mistrust is this info is coming from residents all over Metchosin it is time to make us winners not losers want this Council to do something for a change
Council Minutes - 3 - June 5, 2006
Davidson Lenora Davidson, Speyside Lane on behalf of Bruce Davidson as well which Councillors would say they are comfortable with changing the OCP for Centre Mountain
Watson Karen Watson, 1290 Boulderpath Road how many of the current council have walked the property it has been the same owner for 16 years are you familiar with the ecological values of the property want to make sure that Council is familiar with the impact or lack of impact to the property with a golf course/resort
Dalzell Gail Dalzell, Happy Valley Road property owner pages 9 & 10 what appears to be happening is short cutting the public hearing process at a public hearing everyone is heard this way you only hear summaries of what might have been said why is this Council pushing for residential development this is urban in appearance this is selling out Metchosin
page 19 they want to manage the Pavilion they get the community house for free any money made by the pavilion should go back to the district doesn’t Councillor Gramigna’s wife and Councillor Kahakauwila’s husband belong to the community association they shouldn’t be allowed to vote on this hope this steering committee isn’t a precedent setting action want Councillors to remember what they said in camera
Linneae Gaert Linneae, 4850 Jelinek Place thanked Council for giving the community the chance to participate in this process with Centre Mountain we will all benefit from an open forum the steering committee would benefit from a more specific written guideline then all participants would understand what is expected of them after listening to everyone tonight, not sure if the committee is still the best way to go the APRM has struggled with this issue
Cole Tom Cole, 3960 Hibbert Lane Read and submitted a letter supporting the golf course complex as a $850,000 tax revenue which could have avoided the 4% increase in taxes. With housing on the mountain we will have increased traffic, noise levels and pollution. We purchased our property when Centre Mountain was zoned for a golf course, this was highlighted by our realtor.
Bouveur Bonnie Bouveur, 1135 Neild Road if we go as a Council into this project with a open mind then why are we still having a public hearing to rescind 444
ADOPTION OF MINUTES
Council Minutes of the Council Meeting held on May 15, 2006
06-06-07 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the minutes of the Council meeting held on May 15, 2006 be adopted.” Carried
BUSINESS ARISING OUT OF THE MINUTES
Council Selection/Confirmation Centre Mountain Steering Committee Members
Discussed by Council.
Council Minutes - 4 - June 5, 2006
REPORTS
Mayor a) Mayors Report
Bike Park has come together very quickly it is a lot better than we had envisioned there has been major contributors Jim Paton has contributed his truck and backhoe and employees Dan O’Connell has run it all and had volunteers working hard construction aggregate donated materials many other volunteers as well
b) Staff Reports
Tendering i) Report from the CAO re: Policy for Tendering
Dave Drummond, Acting Chief Administrative Officer reported the following: the best fit for the district would be a cao/treasurer, administrator 70% and treasurer 30% should consider some flexibility with this structure around planning would be best served by a planner/approving officer as Council moves forward in selecting staff I suggest they be flexible want Council to consider the process they choose my recommendation is that you engage an executive search organization to help search that outfit could be engaged in advertising and searching could be responsible for initial reference checks, short listing, etc. the purchasing policy requires that you go to tender or solicit companies to put in proposals
06-06-08 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council seek tenders for an executive search company to assist us with the hiring of a Chief Administrative Officer and the results of the tender process be brought back to the Council meeting on June 26, 2006.” Carried
Roads ii) Report from the CAO Tendering re: Chapel Heights Roads and Rocky Point Road Tendering
06-06-09 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Council send out to tender the Rocky Point repair project and the Chapel Heights resurfacing project and that staff prepare the tender documents and the results of the tender be brought back to the Council meeting on June 26, 2006.” Carried
Public iii) Report from C. Clark, Council Clerk Report Public Report from In Camera meeting held May 1, 2006
Considered.
CORRESPONDENCE
Seniors a) Letter from Honourable Ida Chong, Minister, May 15, 2006 Week - Seniors Week Proclamation
06-06-10 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That staff be directed to send a letter of support for ‘2006 Seniors Week’ to Minister Ida Chong.” Carried
Pavilion b) Letter from Metchosin Community Association, May 17, 2006 - Bookings of Rentals of Pavilion
06-06-11 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the issue regarding bookings of rentals of the pavilion be referred to the Parks & Trails Advisory Select Committee.” Carried
Council Minutes - 5 - June 5, 2006
Dog c) Letter from CRD, June 1, 2006 License - Dog License Increase
06-06-12 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council sends a letter of support to Capital Regional District Bylaw Enforcement for the $5 increase in dog license fees.” Carried
Family d) Letter from the Victoria Family Court Committee, May 31/06 Court - Sentencing Forum
Considered.
BYLAWS
Bylaw 514 a) District of Metchosin Board of Variance Bylaw No. 514
06-06-13 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Board of Variance Bylaw No. 514 be finally passed and adopted.” Carried
b) District of Metchosin Soil Removal and Deposit Amendment Bylaw No. 516
06-06-14 Moved and Seconded by Councillors Gramigna and Mitchell: “That the District of Metchosin Soil Removal and Deposit Amendment Bylaw No. 516 be finally passed and adopted.” Carried
Bylaw 517 c) District of Metchosin Tree Management Amendment Bylaw No. 517
06-06-15 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Tree Management Amendment Bylaw No. 517 be finally passed and adopted.” Carried
Bylaw 518 d) District of Metchosin Blasting Amendment Bylaw No. 518
06-06-16 Moved and Seconded by Councillors Gramigna and Mitchell: “That the District of Metchosin Blasting Amendment Bylaw No. 518 be finally passed and adopted.” Carried
ADJOURN
06-06-17 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the meeting be adjourned at 9:45 p.m.” Carried
CERTIFIED CORRECT
______MAYOR A/CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES ON THE PUBLIC HEARING HELD IN THE METCHOSIN COMMUNITY HALL 4401 HAPPY VALLEY ROAD WEDNESDAY, JUNE 14, 2006 at 7:00 p.m. ______
Present: Councillor Gramigna in the Chair; Mayor Ranns; Councillors Kahakauwila, Mitchell and Webb. Also present were D. Drummond, A/CAO and C. Clark, Recording Secretary
CHAIR'S ADDRESS
This public hearing is being convened pursuant to Section 890 of the Local Government Act in order to consider the following proposed bylaws:
1. Metchosin Official Community Plan Amendment Bylaw No. 508 (Centre Mountain )
The general purpose of proposed Bylaw No. 508 is to amend Metchosin Official Community Plan Bylaw No. 258 Section 2.13A by removing reference to, and guidelines associated with, resort lodge or accommodation uses associated with the ‘Centre Mountain Resort Development Permit Area.’
2. Metchosin Land Use Bylaw Amendment Bylaw No. 509 (Centre Mountain )
The general purpose of proposed Bylaw No. 509 is to amend the Metchosin Land Use Bylaw No. 259 by rezoning the subject properties from ‘Commercial-Recreation 5’ (CR5) to ‘Commercial- Recreation 2’ (CR2) and ‘Commercial-Recreation 3’ (CR3), in keeping with how the properties were zoned prior to the adoption of “METCHOSIN LAND USE AMENDMENT BYLAW NO. 444 (CENTRE MOUNTAIN).” The principal difference between the CR2 / CR3 zones and the CR5 zone is that the CR5 zone provides for a “resort lodge” use.
The legal description of the subject properties are:
Lot 5, Section 108, Metchosin District, Plan VIP54839, PID 018-034-179;
Lot 6, Section 94, Metchosin District, Plan VIP54839, PID 018-034-187;
Lot 7, Section 93, Metchosin District, Plan VIP54839, PID 018-034-195;
Lot 8, Sections 96 & 97, Metchosin District, Plan VIP54839, PID 018-034-209
At this public hearing, any person present who believes that his or her interest in property is affected by the proposed bylaws shall be given an opportunity to be heard on the matters contained in the proposed bylaws. However, it is important that all who speak at this meeting restrict their remarks to matters contained in the bylaws as it is my responsibility as Chair of this meeting to ensure that all remarks are so restricted.
The Acting Chief Administrative Officer will first read the names and addresses and summarize each letter that has been received regarding the bylaws since the Notice was advertised. I will then call for persons to be heard.
Those of you who wish to speak concerning the proposed bylaws should commence your address by clearly stating your name and address and filling out the sheet at the podium for the Recording Secretary. Then you may give us the benefit of your views concerning the proposed bylaws.
If you are representing another person or a group, please give the name of the person or organization that you are representing. You may be asked by a Council member to provide written appointment from that person or organization.
Members of Council may, if they so wish, ask questions of you following your presentation. However, the main function of Council members this evening is to listen to the views of the public. Public Hearing - 2 - June 14, 2006
It is not the function of Council at these public hearings to debate the merits of the proposed bylaw with individual citizens.
During the course of a public hearing, people sometimes tend to become too enthusiastic or emotional. Regardless of whether you favour or oppose any particular application or argument, please refrain from applause or other expressions of emotion. Restraint enables others whose views may or may not coincide with your own to exercise their right to express their views and enables all views expressed to be heard in as impartial a forum as possible. No one will be, or should feel, discouraged or prevented from making his or her views known.
Council is not allowed to receive any other information or discuss this matter further after this public hearing closes.
Does a representative from Centre Mountain wish to speak?
Marianne Wade spoke as a representative of the owners of Centre Mountain. They are not opposed to these bylaws. Centre Mountain is moving forward in a community engagement process. She said that Centre Mountain wanted to thank the supporters of the past concept of resort lodge and golf course. She hopes that all the previous supporters will work with Centre Mountain again.
The Acting Chief Administrative Officer read the following letters which are attached to these minutes:
Written Submissions Read at the Public Hearing Regarding ByLaws 508 and 509
Mayer Gillian and Craig Mayer , 5410 Rocky Point Road Bylaws 443 and 444 provide options for high density housing compromise both the letter and the spirit of the OCP fully support the passage of Bylaws 508 and 509 which return Centre Mountain zoning to CR2 and CR3 low density zoning the election results show conclusively that the community overwhelmingly supports candidates who uphold the existing OCP Centre Mountain rep said a golf course is “off the table” and will not be part of the future development staff distributed a flyer regarding a municipal steering committee. Participation in this hearing has been severely compromised by this. How many people will not be in attendance tonight because they were misled by the state of proceedings?
Snyder B.A. Snyder,
strongly opposed to the introduction of bylaw 444 happy that council has chosen to revisit the situation support the move to implement bylaws 508 and 509 to move the Centre Mountain property back to CR zoning with no increase in density above what would have been allowed prior to Bylaw 444 strongly oppose any move to implement sewers developer should pay for all costs in seeking to make a change in the Metchosin community
Miller Bill Miller, 1081 Matheson Lake Rd.
support council’s decision to adopt bylaws rescinding Bylaw 444 and returning Centre Mountain to 37 five and 10 acre lots
Yarnell Arlene Yarnell, 1080 Matheson Lk. Rd.
fully support the rescincing of Bylaw 444 and returning to the original zoning on Centre Mountain
MacIssac Bernadette MacIsaac, 75 Braden Road
Public Hearing - 3 - June 14, 2006
against resort lodges and urban density in Metchosin. Writing in support of bylaws 508 and 509
Atherton Katherine Atherton, 4995 LaBonne Road
Bylaw 444 should be rescinded zoning should revert to CR2 and CR3 developer should be encouraged to use Amenity Zoning should ideally be no increase in density other than that which would normally accrue in Amenity Zoning should be no sewers
MacKinnon Mairi MacKinnon, 504 Witty Beach Road
support Bylaws 508 and 509 in-so-far as they amend the Official Community Plan and rescind Bylaw 444 regarding the Centre Mountain Resort opposed to the concept of “resort lodges” favour zoning which would allow a mixture of 5 and 10 acre lots
French Shirley French, 3918 Olympic View Drive
support passage of Bylaws 508 and 509 to amend OCP and rescind Bylaw 444
Garcelon Sally Garcelon, 713 Kangaroo Road
support the rescinding of Bylaw 444 and reverting to CR2 and CR3 zoning should be no increase allowed on this property over and above what would be allowed by Amenity Zoning hope that the number of lots would remain in the mid 30s thus keeping this development in keeping with Metchosin’s rural values ask that sewers not be permitted
Moyen Norm and Debbie Moyen, 4708 Kasani Place
we support 508 and 509
Pratt Christopher G. Pratt, 5041 William Head
rescind Bylaw 444 and adopt Bylaws 508 and 509 Bylaw 444 was badly flawed Bylaws 508 and 509 will better protect the public interest while providing the Centre Mountain. property owners with a reasonable opportunity to develop their land profitably Council is well aware of setting a precedent and change of ownership that might vitiate any “understanding” that had been reached with the present owners
Patterson Robert M. Patterson, 4850 Jelinek Place
support Bylaws 508 and 509 which effectively rescind Bylaw 444 and revert the Centre Mountain property to CR2 and CR3 zoning hope Council will proceed along the path of open consultation and support the existing OCP re: 444: for a project of this size and complexity, a comprehensive development plan should have been presented – the few zoning rules in the bylaw are completely inadequate re: 444: there is no way to guarantee that the resort lodge units would not be converted into full-time residency condominiums. This would be detrimental to our rural character. do not favour a golf course and am encouraged to hear that some kind of amenity zoning is now the preferred option, Public Hearing - 4 - June 14, 2006
support the existing amenity zoning provisions, which I believe will generate a financially viable project
Linnaea Gaert Linnaea, 4850 Jelenik Place
full support of the rescinding of Bylaw 444 and the consequent reverting back to CR2 and CR2 zoning support encouraging amenity zoning to protect property’s sensitive ecosystem as parkland do not wish sewers in this development and no increase in density. Maximum 30 (+/-) lots with housing clustered could be an option. Would save on road maintenance
Quinn Charles A. Quinn, 1111 Neild Road
not in favour of Bylaws #508 and # 509 contended with heavy traffic on Neild Road on a daily basis with the subdivision at the top of Neild Rd. if bill 508 and 509 should get a yes vote, we will be forced to sell along with others up the road
Markle Gretchen Markle and Lawrence Lauzon, 5041B William Head Road and Lauzon support Bylaws 508 and 509 bring municipal legislation regarding Centre Mountain back into line with the Official Community Plan Council ran on a platform of adhering to the letter of the OCP not only appropriate but necessary that you should rescind Bylaw 444 and institute Bylaws 508 and 509 in its place
Gray Janet and Steve Gray, 4397 Metchosin Road
support Bylaws 508 and 509 to amend the Official Community Plan and rescind Bylaw 444 we believe revised zoning to allow for 5-10 acre lots is more in keeping with Metchosin’s community plan
Bacon Bev Bacon, #296 108-800 Kelly Road
support rescinding Bylaw 444 golf course is bad environmentally can’t afford to lose any more forest don’t consider a golf course as a green space a resort is a bad thing environmentally there is sure to be an argument for piped water and sewer would be the breaking point of our volunteer fire department don’t believe that the Golf-Course Resort is financially viable use for the land developer will keep coming back to council until they maximize density property is best suited for country single family residences on large lots Ekistics proposal of around 37 lots should be revisited put the property back to its former zoning
Hotovy Mike and Vickie Hotovy, 1287 Boulderpath Road
object to rescinding of Bylaw 444 and amendment to Bylaw 443
Jones Donna Jones, 4960 Deer Park Trail
support new bylaws that rescind Bylaw 444 and amend our OCP to disallow resort lodges
Public Hearing - 5 - June 14, 2006
Stodola Gordon Stodola, 4690 Deer Park Trail
support these new bylaws that rescind Bylaw 444 and amend our OCP to disallow resort lodges as a permitted use
Strauss A. Strauss, 1195 Woodley Ghyll Drive.
support Bylaws 508 and 508 and the rescinding of Bylaw 444 development planned for Centre Mountain would be the proverbial opening of the floodgates for large scale development and suburban density amenity zoning can be used to cluster the housing on smaller building sites in order to create a larger parkland component, but all sites should be of sufficient acreage to maintain rural setting developer should not be allowed to bring in sewers since this could be a springboard for greater housing density in the future hope that Metchosin resists large scale development
Vachell Marj Vachell, 3832 Duke Road
support the rescinding of Bylaw 444 and returning to CR 2 and CR 3 zoning which would replace Bylaw 444 with Bylaws 508 and 509 the property owners should be encouraged to use the Metchosin Amenity Zoning Bylaws to cluster housing to protect a large portion of the land for parkland
Kennedy Elva and Skip Kennedy, 4907 Rocky Point Road
no sewers support original zoning of Uplands, 10 acres support “in-home suite” and/or second home with similar regulations as “in-home suite” construction should blend into the environment. No visual signs of yard lights, spot lights. It is all pollution on our hill tops
Walker Barbara Walker, 4764 Cardsview Terrace
approve Council’s decision to rescind Bylaw 444 will clear the air for all concerned
Doney Bradley Doney, 1047 Liberty Drive
in support of the bylaw to rescind Bylaw 444 politics around bylaw 444 has been hugely divisive
Verona Esther and Gaetano Verona, 1086 Derrien Place
we are in support of ameding Bylaw 508, 509 in the community bylaw to allow 5-10 acre sites on Centre Mountain and are, therefore, in favour of rescinding bylaw 444
Laughlin Whitney Laughlin, 834 Pears Road
support Bylaws 508 and 509 in support of removing references to “resort lodges” as a permitted use revised zoning would allow a mix of 5 and 10 acre lots
French Derek French, 3918 Olympic View Drive
support passage of Bylaws 508 and 509 to amend the Official Community Plan and rescind Bylaw 444
Kouba Pierre Kouba, 610 Libra Place
would not like to see any development beyond one residence per 5 or 10 acre lot Public Hearing - 6 - June 14, 2006
Wright Edwin Wright, 4397 B Metchosin Road
support Bylaws 508 and 509 to amend the OCP and rescind Bylaw 444 regarding the Centre Mountain Golf Resort
Davidson James C. Davidson, 824 Pears Road
support the adoption and passage of Bylaws 508 and 509, and that Bylaw 444 should be rescinded
Fulcher Wendy Fulcher, 3950 Hibbert Lane
strongly opposed to these bylaw changes cannot support the subdivision, infrastructure and decimation of nature that will happen huge supporter of this land as a golf course do not understand why the people of this rural community would support development my voice should be counted in opposition
Mendum Joan and Cliff Mendum, 4588 William Head Road
strongly support returning Centre Mountain to 5 and 10 acre zoning larger sized properties will ensure that they are purchased by people who want to own larger properties and therefore support our rural lifestyle
Spears Betty Spears, 4407 Bennett Road
densities allowed by this flawed bylaw (444) would destroy the fragile nature of what most of us hold so dear please kill this bylaw
Cole Betty Cole, 3960 Hibbert Lane
do not support Bylaws 508 or 509 Bylaw 444 should not be rescinded and 443 should remain as is when Bylaws 444 and 443 were put in place, I was completely happy with them and fully supported them as it reflected what was in place when we purchased our property realtor said the land was slated for a golf course and that it would be completed in a few years. When we checked with the District, we were told yes the land was slated for a golf course resort development we bought the property as we would not have more housing and traffic: a quiet neighbourhood
Hiber Maria Hiber, 3931 Olympic View Drive
politics support Bylaws 508 and 509 do not want “resort lodges” on Centre Mountain and do not want urban density there Metchosin should stay rural
Holtzhauer Brian and Dianna Holtzhauer, 777 Kangaroo Road
support the rescinding of Bylaw 444 and reverting to CR 2 and CR 3 zoning there should be no increase in density which currently would be in the mid 30 lots on the total property sewers should not be permitted
Public Hearing - 7 - June 14, 2006
Verbal Submissions made at the Public Hearing Regarding Bylaws 508 and 509
Cooper Ed Cooper, 3760 Sooke Road position has not changed am a very ticked off taxpayer this public hearing is a sham Council is completely biased on the subject Councillor Webb by his own admission is biased against 443 and 444 distressing that in the minutes of March 29/06 that Noel Pemberton-Billings stated Shirley Wilde got us the time to vote in a new Council to rescind 444 last council didn’t have a closed mind Mrs. Pemberton-Billings also stated that residents wishes were ignored at the previous public hearing this is untrue decision was made was made for all residents of Metchosin see Centre Mountain as a win win for Metchosin negative impact of this project not going forward is increased density and more roads support golf course and lodge to the people who are part of suing the District of Metchosin twice, you have caused dysfunction, chaos and poison which will be hard to correct hope this Council will represent all the taxpayers in Metchosin, not just 10% don’t support rescinding 444 and 443
Bev Bacon read the following submissions:
Pritchard Dorothy Pritchard, 3732 Happy Valley Road support 508 and 509 support having a golf course but not resort lodges
Selzler Evelyn Selzler, 3732 Happy Valley Road support rescinding 444 and approval of 508 and 509 our property gets the run off of the mountain 5 and 10 acre lots would be the best idea
Jenkins Sandra Jenkins, 4411 Bennett Road opposed to 444
Jenkins Ron Jenkins, 4411 Bennett Road opposed to 444
Triplett George & Patricia Triplett, 4252 Metchosin Road rescind 444 support 508 and 509
Bacon Bev Bacon, Director of Habitat Protection Society of Metchosin #296, 108-800 Kelly Road hopes Council will rescind 444 further requests that any development for this property place the highest priority on: retaining trees clustering houses reducing driveways leaving large areas undeveloped and protected by covenant protecting the creek, groundwater and sensitive areas
Public Hearing - 8 - June 14, 2006
Cooley Nancy Cooley, 4410 Lindholm Road in favour of 508 and 509 good bylaws for future of Metchosin good to see people following through on election promises relieved that 444 is fading into history it was severely technically flawed
Houle Ron Houle, 1404 Wild Cherry Drive we are directly affected by these changes initially was in favour of Centre Mountain changed my mind with 444 had reservations about the continuity of construction this was corrected find no reason to change my mind again am in favour as is opposed to 508 and 509
Moehr Chris Moehr, 4556 William Head Road remember 14 years ago, 1992 public information hearing on Centre Mountain was very clear that there was no support then very clear that that hasn’t changed we can’t change the remarkable things going on at our borders please revert to original zoning
Houle Irm Houle, 1404 Wild Cherry Drive it is redundant to be here opposed to changing 444 Centre Mountain would be best as golf course and resort
Watt Sue Watt, 1094 Derrien Place the owners knew the zoning when they purchased the property speak in support of 5 and 10 acre zoning minimum lot size on our borders should be 5 know the owners can come back and apply for another rezoning it is a privilege to get a public hearing hope this Council will not entertain cluster housing this is deadly to rural municipality is as urban as Langford if enough of these cluster subdivisions are allowed,the urban voter will outvote the rural voice
Chabot Rob Chabot, 662 Lombard Road support 508 and 509 I campaigned in the last election as a principal issue everyone that was elected campaigned on this issue no previous supporters of 444 survived the election urge immediate 4th reading post-election honeymoon is over get on with the job if you don’t adopt, it sends a signal that one team is being wound up while the other is being wound down dispel the rumours with clear and decisive actions
Martin Sandra Martin, 4566 William Head Road support 508 and 509 like to see 444 and 443 rescinded
Public Hearing - 9 - June 14, 2006
MacIsaac Dan McIsaac, 75 Bradene Road support rescinding 444 as a lawyer, sad to see it go it promised to be a fruitful source of work for many years hope I don’t have to move to the Highlands
Reimer June Reimer, 4730 Metchosin Road support 508 and 509 5 and 10 acre lots more in line with Metchosin community values and plans have never been in favour of resort and golf course
Knighten Charles Knighten, 1070 Brookview Drive speak for wife as well in agreement that we support 508 and 509 don’t think there should be bonus densities any development that happens should be very sensitively done worst use for land like that is a golf course
Pemberton Noel Pemberton-Billings, 4339 Happy Valley Road have been strongly opposed to 444 support 509 delighted to see this Council following through with their commitment from the last election will do much to bring the community back together again support 508 as well 444 was a very bad bylaw for rural Metchosin my detailed reasons for this were submitted to last public hearing in December 2003 this is important for rural Metchosin
Sawyer Stephen Sawyer, 1498 Neild Road live adjacent to current development on Neild Road moved here because of the large acreages around us when Metchosin Properties got permission to develop land, we had 2 years of chainsaws, blasting and trucking before they could even sell we still are plagued with trucks when development starts on this property we will have years of trucks, blasting and chainsaws it should be a phased approach don’t oppose intelligent development processes this needs to be well thought out and done properly support current OCP parkland requires maintenance and infrastructure suggest that we have sufficient parks in Metchosin 5 and 10 acre minimums should be encouraged
Gunderson Sue Gunderson, 4191 Elna Road support 508 and 509 concerned with prospect of cluster housing not in favour of sewers
Wilde Shirley Wilde, 3816 Duke Road speaking in support of 509 to rescind 444 my submission in December 2003 remains valid rescinding 444 will solve many problems that faced the District, such as: lots which were never consolidated, future lawsuits will be no need for sewers in Metchosin will no longer be threatened with hundreds of time-shared condos in rural Metchosin Public Hearing - 10 - June 14, 2006
will no longer have to worry about the myriad of problems Bylaw 444 would have imposed upon us also support 508
Bray Kate Bray, 3845 Cactus Place was at the last public hearing in December 2003 many planners, engineers, environmentalists, as well as many residents spoke eloquently of the many pitfalls of 444 there was shock that last Council passed 444 recent OCP workshops indicated that there was considerable opposition to mega development in Metchosin extremely large size of resort complex brought added threat of sewers and density increases would destroy rural nature of Metchosin was very clear that vast majority and OCP review process did not want to see this happen in Metchosin voters spoke very clearly in November we support 508 and 509 and future of rural Metchosin
Bouveur Bonnie Bouveur, 1135 Neild Road lived 21 years in Metchosin have expected golf course adjacent to our property a golf course and resort is best use for this land with 10 and 5 acre lots would have 37 houses if the change of zoning is approved we will loose a substantial tax base as well as green space each property could have impervious surfaces 150 – 200 vehicles golf course was off Sooke Road as a golf course would have had sewage plant with subdivision will have 38 septic systems supported Centre Mountain since the beginning don’t support 508 and 509 second public hearing should never have happened 443 shouldn’t be amended golf course and resort is the best use for land this process is a sham it is shameful how you treated the Centre Mountain company
Wulff Derek Wulff, 925 Clapham Drive speaking on behalf of the Association for the Protection of Rural Metchosin support 508 and 509 hopes Centre Mountain will listen to the community in the future our world is under threat from industrial developers it is about our legacy and vision that is what is important about protecting our environment applaud Council for following through
McDonald Janet and Dave McDonald, 4118 Sooke Road support 444 and 443 don’t support downzoning these properties don’t support removing guidelines for resort lodge use this is the third public hearing I have attended on 444 still support 444 previous Council and staff worked hard on these bylaws only 5 people spoke against at the first public hearing, Council of the day addressed all their concerns both public hearings were well attended and most neighbours spoke in favour green, clean taxbase golf course is best use for property Public Hearing - 11 - June 14, 2006
443 received unanimous support in first go around from Council and public don’t adopt 508 not in support to adopt 508 and 509
Watson Karen Watson, 1290 Boulderpath Road when Centre Mountain was purchased a golf course was allowed replacing 443 with 508 isn’t correct shouldn't be amended should allow the resort lodge 443 was supported by Council of day and by public 508 shouldn’t be adopted 444 shouldn’t be rescinded golf course and resort is best use of property understand layout of golf course/resort people that are concerned that it may become apartments don’t understand the bylaw lodge is limited to 180 day stay no increase in density consolidation of lots is also written into the bylaws the residential housing component is four residential houses there is also provision in bylaw to resort to CR2 and CR3 zoning if they don’t want to build a golf course/resort if 509 is approved a golf course is still allowed the purpose of this seems to be the exoneration of Shirley Wilde
Eisenhower Dieter Eisenhower, 4266 Happy Valley Road support 508 and 509 thanked Council for upholding their election promises
Dalzell Gail Dalzell, Happy Valley Road property owner keep hearing rescind 444 and support 508 and 509 residents don’t fully understand what was contained in these bylaws heard mention that Councillors that supported Centre Mountain were defeated not entirely correct all Councillors including Councillor Kahakauwila and Councillor Gramigna supported 443 remember one Councillor saying the only thing they held against was that the lots weren’t consolidated heard tonight that this is a poisonous municipality Centre Mountain now wants a housing development that should have been made clear before this public hearing heard they want 100 houses that would be a urban development this hearing should not be happening now this Council is completely biased
Cole Tom Cole, 3960 Hibbert Lane how many people have actually been up on that mountain do they know where the resort would go don’t support any changes to the bylaws is best use for property is a win win situation for this district have a 4% increase in taxes resort lodge golf course would pay for this create natural green border and create employment entrance off Sooke Road would mean no increase to our traffic shame we are going to loose this 5 and 10 acre lots, most families can’t afford these
Public Hearing - 12 - June 14, 2006
Bligh Daisy Bligh, 4225 Metchosin Road speak for my family don’t want any part of Metchosin to look like Colwood or up Millstream Road think 444 should be rescinded support 508 and 509
Marshall Alison Marshall, 726 Windover Terrace support 508 and 509
Montague Melanie Montague, 4185 Metchosin Road support 508 and 509
Penn Andrew Penn, 4185 Metchosin Road support 508 and 509 we are new to Metchosin have traveled a lot and seen many golf courses they have the biodiversity of a shag carpet
Milne Moralea Milne, 4704 Sooke Road support 508 and 509
Showers Ken Showers, 3850 Happy Valley Road live at base of Centre Mountain development anything would effect us as time went on it seemed bylaw 444 had a lot of holes there was no requirement for a performance bond from the developer suggest you get a substantial performance bond support 508
O’Hara Michelle O’Hara, 4267 Metchosin Road don’t like 444 developing everywhere else keep as is
Cooper Ed Cooper, 3760 Sooke Road this public hearing is null and void on account of Ms. Bacon taking all names and numbers here this is a privacy issue ask for a postponement and legal opinion
Hildreth Larry Hildreth, 859 Arden Road. listened to everything tonight am concerned with amount of people here from Neild Road area we are going astray support golf course in December 2003 support not passing 444 am in favour of 508 and 509 with 508 and 509 a golf course can still be built
Mitchell Bob Mitchell, 565 Wootton Road in favour of 508 and 509 think that Council should focus on the larger issue the division of the community was our original vision valid is it working or not working Metchosin was incorporated originally as a rural residential community Public Hearing - 13 - June 14, 2006
was thought that the real estate prices would rise as predicted fact of matter is, there is nothing much we can do about that we have gone through several planning things people have brought up transient housing is a small minority, vast majority says no there are lots of opportunities elsewhere to do this everyone who is elected to Council should pay great attention to the oath you swear to
Councillor Gramigna asked a second time if anyone wished to speak
Dave Drummond, Acting/CAO read the letter submitted by Brian & Dianna Holtzhauer
Councillor Gramigna asked a third time if anyone wished to speak.
The Chair declared the meeting closed at 8:53 p.m.
Certified as fair and accurate
______CHAIR A/CORPORATE OFFICER
Attachment #1: Letters read by the Acting Corporate Officer at the Public Hearing Attachment #2: Letters read and submitted by residents at the Public Hearing
DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, JUNE 26, 2006, AT 7:00 P.M.
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Mitchell and Webb. Also present were D. Drummond, A/CAO, and C. Clark, Council Clerk.
AGENDA, ADDITIONS & APPROVAL
06-06-40 Moved and Seconded by Councillors Kahakauwila and Webb: 6.b)iii) Memo from the Interim Planner, June 26/06 Re: Subdivision Servicing Bylaw Amendment to Accept Cash-in-Lieu 6.b)iv) Report from the Interim Planner, June 26/06, Request for DVP 8.b)i) Centre Mountain Amendment.” Carried
PRESENTATIONS
Centre Mtn Marianne Wade, Centre Mountain Group here to update Council and community on community engagement process took away comments from June 5th decided to disband steering committee and go to community roundtable workshops will hold them on July 26th , two sessions, 4-6 and 7-9 have been meeting with our own team have been updating reports looking forward to hearing from the community passed around the revised plan plan to meet with committees working on a tour of the site with a map want to open the site up probably try to run that in August will be contacting people for the meeting with direct mailouts
PTASC Natexa Verbrugge & Mark Atherton, Parks & Trails Advisory Select Committee
Natexa Verbrugge Here to speak on two items: terms of reference and special report from committee on trails and parks
Terms of Reference previous Council passed a new bylaw we felt strongly that 9 members would be important for this committee this is what it was before the previous council changed that if there is an issue with the Council liaison voting, then maybe liaison shouldn’t vote as before role of chair: Council should consult the chair when considering new appointments to the committee role of members: requires that Chair can only phone staff to request materials sometimes we need to meet with Council In Camera because of the land issues as stated in Section 91 of the Community Charter
Mark Atherton read the Trails Coordinator Report.
06-06-41 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council authorizes the Parks & Trails Advisory Select Committee and the trails stewards to clear the viewpoint and overgrown trail of Blainey Road.” Carried
PUBLIC PARTICIPATION
Cooper Ed Cooper, Sooke Road want to know when the people of Metchosin are going to know what is gong on with East Sooke, Malahat and Juan de Fuca Electoral area Council Meeting - 2 - June 26, 2006
has there been any discussion with the District of Langford regarding restructuring understand that Mr. Erik Land is attempting to build a base for himself by amalgamating East Sooke, Shirley & Metchosin then in two years he can run as Mayor of Metchosin
Dave Drummond, Acting/CAO reported the following: had meeting with the CAO of Langford and Sooke and CRD and government representatives to look at the terms of reference for the study Highlands and Central Saanich weren’t represented at the meeting government representatives were there and suggested that Central Saanich and Highlands should be invited to attend decided the government and CRD would develop the terms of reference for the study then be brought back to the districts and municipalities for review in September
Cole Tom Cole, Hibbert Lane understand that the paintball factory on Yates road will be moving to somewhere else in Metchosin hope that if they come for business license then they are treated like Centre Mountain has been they create 200 cars every weekend create an environmental mess want environmental studies done before you give them a business license
Dalzell Gail Dalzell, Happy Valley Road property owner you may need to look at regulations for paint balls page 3 didn’t agree with the minutes page 8 found a typo page 48 list Jay Bradley’s salary at $77,512.81 how much of that is overtime Restructure Councillor of Langford said that Metchosin is working behind the scenes to gain access to the Malahat
Wulff Derek Wulff, 925 Clapham Drive was speaking at the public hearing on behalf of the APRM which represents 200 members
ADOPTION OF MINUTES
Minutes for Adoption
Council a) Minutes of the Council meeting held on June 5, 2006
06-06-42 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the minutes of the Council meeting held on June 5, 2006 be adopted.” Carried
Minutes for Receipt
P&E a) Minutes of the Planning & Environment Committee meeting held on June 12, 2006
06-06-43 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the minutes of the Planning & Environment Committee meeting held on June 12, 2006 be received.” Carried
P&R b) Minutes of the Parks & Recreation Committee meeting held on June 12, 2006
06-06-44 Moved and Seconded by Councillors Mitchell and Gramigna: “That the minutes of the Parks & Recreation Committee meeting held on June 12, 2006 be received.” Carried
Council Meeting - 3 - June 26, 2006
H&PW c) Minutes of the Highways & Public Works Committee meeting held June 12, 2006
06-06-45 Moved and Seconded by Councillors Kahakauwila and Webb: “That the minutes of the Highways & Public Works Committee meeting held on June 12, 2006 be adopted.” Carried
d) Minutes of the Public Hearing held June 14, 2006
06-06-46 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the minutes of the Public Hearing held on June 14, 2006 be received.” Carried
BUSINESS ARISING OUT OF THE MINUTES
Excerpts from the Planning & Environment Committee meeting held June 12, 2006
LUB Report from the Interim Planner, May 23, 2006, File: 3360-01 Re: Land Use Bylaw Amendment – Farm Equipment Sales
06-06-47 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council use option #2 in the planners report dated may 23, 2006 regarding farm equipment sales.” Carried
Village Report from the Interim Planner, June 6, 2006, File: 3360-02 Centre Re: Request for OCP Amendment – inclusion within Village Centre DPA
06-06-48 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council forwards for further consideration the request from Mike Star for Official Community Plan Amendment – inclusion within the Village Centre Development Permit Area.” Carried
DVP Report from the Interim Planner, June 6, 2006, File: 3090-06-02 Re: Request for Development Variance Permit, 1404 Wild Cherry Dr. (The Houles)
The Interim Planner spoke to the report.
Ron Houle our application was not about the road or cash we opted for cash in lieu dvp was for relaxation of costs the rationale was that the road may or may not service over 100 acres of property, we were servicing 5 acres the new planner has indicated that the costs assessments are too low
06-06-49 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the report from the Interim Planner regarding the Development Variance Permit for 1404 Wild Cherry Drive be tabled until the July 17th Planning & Environment Committee meeting.” Carried
Excerpts from the Parks & Recreation Committee meeting held June 12, 2006
Bylaw 493 Bylaw 493
06-06-50 Moved and Seconded by Councillors Mitchell and Kahakauwila: “That Staff be instructed to bring forth amendments to Bylaw #493 to change the maximum allowed committee members to be nine.”
Councillor Mitchell thought Council should also discuss Natexa Verbrugge recommendations. Mayor Ranns said we should deal with this first. Councillor Kahakauwila suggested bringing forward the current Terms of Reference and wishes for all committees to future a Council meeting. Mayor Ranns suggested bringing it to committee.
Motion was Put Carried
Council Meeting - 4 - June 26, 2006
REPORTS
Mayor Mayor’s Report
The Mayor reported that he has just returned form South Carolina where he enjoyed cooler weather. He wanted to discuss the treaty negotiations a little and the blockade of Yates Road. The Beecher Bay Band has blocked the entrance of Yates road, it runs through their reserve. This has denied access to two businesses. The opinion of staff and Council is that the road is a gazetted road. It is a department of highways and East Sooke issue. We have no rights with this issue
Councillor Kahakauwila reported on our fire department that just went to a competition in Puyallup. Our firefighters were one of only 5 volunteer departments that competed. From the Island went Colwood and Metchosin. Our team placed second overall. Stephanie Dunlop placed first for the paramedic competition. We were third for dedicated departments and second for undedicated. Congratulations!
b) Staff Reports
Statements Report from A. Hicik, Treasurer, June 22, 2006 Statements of Financial Information
06-06-51 Moved and Seconded by Councillors Webb and Kahakauwila: “That Council approve the financial statements as submitted in the report from the Treasurer dated June 22, 2006.” Carried
Report from Dave Drummond, Interim CAO, June 12, 2006 West Nile Virus Monitoring Contract
06-06-52 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council authorize the award of the contract for the 2006 mosquito surveillance and pre- emptive control program to D.G. Regan and Associations Ltd., for a price not to exceed $4,783.00.” Carried
Servicing Memo from the Interim Planner, June 26/06 Re: Subdivision Servicing Bylaw Amendment to Accept Cash-in-Lieu
Dealt with earlier.
Houle Report from the Interim Planner, June 26/06, Request for DVP
Dealt with earlier.
CORRESPONDENCE
HazMat Letter from Carmen Thiel, Corporate Secretary, CRD, June 19, 2006 CRD Bylaw 3322, Capital Regional District Hazardous Materials Incident Response Service Establishment Bylaw No. 1, 2006
06-06-53 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the letter from the CRD regarding hazardous materials be postponed until the July Council meeting.” Carried
BYLAWS
Bylaws Report of Public Hearing held June 14, 2006 508 & 509 Bylaw No. 508 – Metchosin Official Community Plan Amendment Bylaw Bylaw No. 509 – Metchosin Land Use Bylaw Amendment Bylaw
Councillor Gramigna said that when the original bylaw 508 was prepared there was an omission from Schedule 1. CR5 zoning shouldn’t have been there. The intent was clear to not have that there. We have spoken to our lawyers and this is the appropriate procedure.
06-06-54 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Bylaw 508 be amended to remove “CR5 zone” from schedule 1.” Carried
Council Meeting - 5 - June 26, 2006
06-06-55 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Metchosin Official Community Plan Amendment Bylaw No. 508 (Centre Mountain) be read a third time.” Carried
06-06-56 Moved and Seconded by Councillors Gramigna and Mitchell: “That Metchosin Land Use Amendment Bylaw No. 509 (Centre Mountain) be read a third time.” Carried
Bylaw Report from Sherry Hurst, Interim Planner, June 12, 2006 508 & 509 Centre Mountain Re-Zoning Bylaw No. 508 – Metchosin Official Community Plan Amendment Bylaw Bylaw No. 509 – Metchosin Land Use Bylaw Amendment Bylaw
Dealt with earlier.
QUESTION PERIOD
Staff is requested to put the parks and trails available in Metchosin on the website.
ADJOURN
06-06-57 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the meeting be adjourned at 8:36 p.m.” Carried
CERTIFIED CORRECT
______MAYOR A/CORPORATE OFFICER
DISTRICT OF METCHOSIN REPORT OF THE PUBLIC HEARING HELD IN THE METCHOSIN COMMUNITY HALL 4401 HAPPY VALLEY ROAD THURSDAY, JUNE 29, 2006 at 7:00 p.m. ______
Present: Councillor Gramigna in the Chair; Mayor Ranns; Councillors Kahakauwila and Mitchell. Also present were D. Drummond, A/CAO and C. Clark, Council Clerk
Regrets: Councillor Webb
CHAIR'S ADDRESS
This public hearing is being convened pursuant to Section 890 of the Local Government Act in order to consider the following proposed bylaw:
1. Metchosin Land Use Bylaw Amendment Bylaw No. 515 (1464 Kangaroo Road)
The purpose of proposed Bylaw No. 515 is to amend the Metchosin Land Use Bylaw No. 259 by rezoning a portion of the subject property from ‘Upland (UP)’ to ‘Rural (RU)’, for consistency with the zoning on the remainder of the property, as well as surrounding properties. The proposed zoning is consistent with the Official Community Plan designation of “Rural”.
The legal description of the subject property is:
Lot 3, Section 106, Metchosin District, Plan 25677 -- PID 001-702-432
At this public hearing, any person present who believes that his or her interest in property is affected by the proposed bylaw shall be given an opportunity to be heard on the matters contained in the proposed bylaw. However, it is important that all who speak at this meeting restrict their remarks to matters contained in the bylaw as it is my responsibility as Chair of this meeting to ensure that all remarks are so restricted.
The Administrator will first read the names and addresses and summarize each letter that has been received regarding the bylaw since the Notice was advertised. I will then call for persons to be heard.
Those of you who wish to speak concerning the proposed bylaw should commence your address by clearly stating your name and address and filling out the sheet at the podium for the Recording Secretary. Then you may give us the benefit of your views concerning the proposed bylaw.
If you are representing another person or a group, please give the name of the person or organization that you are representing. You may be asked by a Council member to provide written appointment from that person or organization.
Members of Council may, if they so wish, ask questions of you following your presentation. However, the main function of Council members this evening is to listen to the views of the public. It is not the function of Council at these public hearings to debate the merits of the proposed bylaw with individual citizens.
During the course of a public hearing, people sometimes tend to become too enthusiastic or emotional. Regardless of whether you favour or oppose any particular application or argument, please refrain from applause or other expressions of emotion. Restraint enables others whose views may or may not coincide with your own to exercise their right to express their views and enables all views expressed to be heard in as impartial a forum as possible. No one will be, or should feel, discouraged or prevented from making his or her views known.
Council is not allowed to receive any other information or discuss this matter further after this public hearing closes. Public Hearing - 2 - June 29, 2006
The Administrator read the following letter which is attached to these minutes:
Raasch Tim Raasch, 1485 Kangaroo Road
Mr. Raasch is curious as to why Council is taking this position when the majority of the properties directly across the street and on either side of the subject property are zoned as “Upland”. It is only the property immediately surrounding Mr. Cumberland’s that is zoned ad “Rural”. Councillor Kahakauwila and Mayor Ranns said this rezoning is to bring the property into compliance with the OCP. The Association for the Protection of Rural Metchosin seems divided on this application. Urges Council to attach a condition of no further subdivision or development on this property if in fact they decide to rezone it. Mr. Raasch also asked 5 questions for the planner to respond to.
Cumberland Mr. Cumberland, 1464 Kangaroo Road only making application because of the little rectangle in the back yard that is zoned upland it is neither upland or rural this has cost me $1,600 to do this the property next door is zoned rural 5 acre lots is the way rural is zoned other upland property has been taken out
The Chair asked if anyone wished to speak for a second and third time.
The Chair declared the meeting closed at 7:13 p.m.
Certified as fair and accurate
______CHAIR A/CORPORATE OFFICER DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, JULY 17, 2006, AT 7:06 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Mitchell and Webb. Also present were D. Drummond, A/CAO, and C. Clark, Council Clerk.
AGENDA, ADDITIONS & APPROVAL
06-07-17 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the agenda be approved as presented.” Carried
. PRESENTATIONS
Affordable Mabel Jean Rawlins-Brannan, Community Council Housing - Affordable Housing
this effort has been going on for four years purpose of the collaboration is for the federal & provincial government, municipalities, private sector and community organizations to work together over 2000 people involved working together to address three issues community connections sustainable incomes housing affordability set targets in 2001, wanted 1,000 more low income households by 2006 approx 600 right now
Henry Kempoff housing affordability is a serious issue one in every 6 households is in core need in Metchosin, 85 homeowners fall into core need 90 renters fall into core need 10.7% of our households there is no social housing within the community there has been some contact regarding senior housing commend Metchosin to be one of the first to join in 2005 the Regional Housing Trust Fund
Mabel presented the Council with the Quality of Life Decal
MVFD Stene Skou, Fire Chief, Metchosin Volunteer Fire Department The Metchosin Fire Department has been competing in Auto Extrication (vehicle rescue) competitions since 1995, our team has been to the Canadian Finals in Brampton Ontario, and competed in the Worlds Competition in Prague Czechoslovakia.
TERC – Transportation Emergency Rescue Committee is the governing body for these competitions, with regional competitions throughout Canada and the US. The top two teams from each Regional competition then move forward to the Nationals (Canadian or US respectively).
In June of this year, the Metchosin Fire Department extrication team attended a competition in Puyallup Washington. This was the western regional competition for the United States. We were one of three teams from Canada invited to attend, (Seachelt and Colwood being the other two Canadian teams).
In total there were 13 teams competing, 5 of which were volunteer, the other departments were large career halls such as South Pierce County & Lakewood – departments who have specialized auto extrication teams and cover the many high speed crashes on Interstate 5.
The competition consists of two sessions – one being a ‘limited pit’ where teams are limited to hand tools only – no Jaws of Life or hydraulic equipment allowed; the second pit being Council Meeting - 2 - July 17, 2006
unlimited’ where ‘teams use all the big stuff.. The goal being to remove an entrapped victim (live or mannequin) from a staged car crash within a 20 minute time period. Teams are judged on a variety of points including: Incident Command, communications, teamwork, safety, tool knowledge, technique, patient care and procedures. There are typically four judges per ‘’pit’’.
A team consists of six members – the Incident Command, Head Medic and four on tools/patient care.
Trophies are awarded in the following areas: Top Incident Command; Top Medic; 1, 2, 3rd Limited Pit; 1, 2, 3rd Unlimited Pit; 1, 2, 3rd Best Overall.
The Metchosin Fire Department takes great pride in bringing back home with them – 2nd in the Limited Pit; 3rd in the Unlimited Pit, Top Medic and 2nd Best Overall.
Metchosin Fire Department Team Members:
Incident Command: Steen Skou, Fire Chief – Steen has been competing since 1997, and has lead his team to the Canadians and Worlds.
Medic: Stephanie Dunlop, Captain/Training Officer - Stephanie has been on the team since 2003 and been awarded Top Medic three years running.
Medical: Jason Humphries, Lieutenant – This is Jason’s third year on the team, and first year on patient care.
Tools: Wolfe Harris, Firefighter – Wolfe has been on the team for 3 years and has become the lead toolman.
Tools: Wade Banning, Firefighter / Matthew Lebold, Firefighter – Wade and Matt had never competed prior to this event, but did an amazing job on tools and safety.
Unfortunately, as this was a US regional competition, the Metchosin Fire Department cannot move forward to competing in the US Nationals – but did walk away with the hardware. They look forward to competing in their own Regional competition in September in Sooke, where 16 teams from around BC, Alberta and the US will be attending.
PUBLIC PARTICIPATION
Patterson Robert Patterson, 1404 Wild Cherry Drive endorse Councillor Webb’s suggestion of getting funds in lieu in case homestead drive ever needs building need to stick with our subdivision bylaw
Farm Equipment Sales seems to be discrepancy in discussions thought it excluded rentals
Sooke OCP is an opportunity here concerned because of the recent annexations by Sooke what do they mean by the urban growth area how does it differ from the urban containment boundary concerned with areas that are environmentally sensitive
Gee Lisa Gee, Geekin Holdings Ltd. Read letter submitted to Council on page 20 of the agenda.
Linnaea Gaert Linnaea, APRM Read and submitted a letter with the following comments on the Sooke OCP: don’t support an increase in density don’t support the proposed amendments to development permit areas must keep growth to a minimum in order to protect the ecosystems surrounding Matheson Lake Provincial Park and immediate surrounding areas
speaking as a private citizen will the paintball business be moving and do they need to apply for a business license also endorse the suggestion for Wild Cherry Council Meeting - 3 - July 17, 2006
ask that the parks and trails information be put on the website
Dalzell Gail Dalzell, no address given cautions council on interfering on other municipalities business with the Sooke OCP read Dave Ward’s email on the bylaw for hazmat maybe we should be checking with the government to see if they have these teams this is fear mongering like to see Council not approve this you should control residents that buy paintball guns don’t agree with fees for the pavilion thought it was for the use of the residents and special groups now we have an organization in Metchosin that wants to take a slice of the action
Meeker Shannon Meeker, Broken Paddle opened 13 months ago employ 3 residents Lisa gave me very fair lease rate support what Lisa is asking
Tremblay Larry Tremblay, 3743 Dallimore was a little miffed about fees for the pavilion after discussions realized that someone has to do the organizing the person doing it is being paid so she has to be compensated hope that any additional funds go into the pavilion funds so we can finish it
Brownlee Coleen Brownlee, 1020 Clapham Drive speaking to letter regarding the fees for pavilion it was discussed at user group meeting not as a profit making arrangement if you rent space then there is a user fee it is for normal wear and tear of facility if community house is booking the facility then some of the funds will be going back in it is certainly not for profit hopes Council will look at fees after one year
Davidson Bruce Davidson, 900 Speyside Would like to hear more about the Te’mexw Treaty.
ADOPTION OF MINUTES
Council a) Minutes of the Council Meeting held on June 26, 2006
06-07-18 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the minutes of the Council meeting held on June 26, 2006 be adopted.” Carried
Public b) Minutes of the Public Hearing held on June 29, 2006
06-07-19 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the minutes of the Public Hearing held on June 29, 2006 be received.” Carried
REPORTS
Mayor a) Mayors Report
need a boom on that mike so that citizens can be heard
Te’mexw Treaty had some very interesting meetings
Dave Drummond updated Council and residents we haven’t had a lot to do with negotiations yet just figuring out what the municipal representation will look like much of it is in camera and can’t be discussed yet there has been no negotiations that I know of yet Council Meeting - 4 - July 17, 2006
Mayor Ranns said that our group is composed of Sooke, Metchosin, Colwood, Langford, Esquimalt and View Royal.
We have researched the road block and it is not our jurisdiction, the road is serviced by the department of highways. Had legal opinion and there is nothing we can do. We don’t condone the action but it is beyond our ability to act on it.
We are loosing one of the most stalwart defenders of rural Metchosin. Sandra Martin has sold her property and is moving to Langford. I was the Mayor when Sandra was a Councillor, would like to thank her for all the years she stood steadfast on keeping Metchosin a rural community.
b) Staff Reports
Sooke OCP i) Planner’s Report, July 12, 2006, File: 6420-25-01 - Comments on Sooke OCP Changes
It was the consensus of Council to direct staff to write a letter saying that we support the density changes in the urban growth areas, but would like to keep the development permit areas and ask if urban growth is the same as urban containment.
Houle ii) Planner’s Report, July 10, 2006, File: 3090-06-12 - Request for Development Variance Permit Fee Refund
06-07-20 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council authorize staff to issue a refund of the Houles’ Development Variance Permit application fee.” Carried
Public iii) Public Report from C. Clark, Council Clerk, July 6, 2006, File: 0120-15 Report - In Camera Council Meeting held on June 26, 2006
06-07-21 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the Public Report from the Council Clerk dated July 6, 2006 regarding the In Camera Council meeting held on June 26, 2006 be received for information.” Carried
CORRESPONDENCE
Bill 30 a) Letter from Squamish-Lillooet, July 5, 2006, File: 1840-01 Re: Bill 30
It was the consensus of Council to send letters to Squamish and the opposition requesting more information.
Scouts b) Letter from Scouts Canada, July 5, 2006, File: 340-05 Re: Scout Apple Day, September 30, 2006 06-07-22 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the District of Metchosin send a letter to Randy Maze, Scouts Canada, advising him that Metchosin grants permission and supports the Scout Apple Day on Saturday, September 30, 2006.” Carried
Legion c) Letter from The Royal Canadian Legions, File: Re: Military Service Recognition Book
Considered.
Paintball d) Letter from T. Cole, June 6, 2006 RE: Paintball
Councillor Gramigna said that there is no application on file for anyone wanting to put in a paintball operation on any property.
Council Meeting - 5 - July 17, 2006
Mill Rate e) Letter from Geekin Holdings Ltd., July 3, 2006, File: 340-03 Re: Mill Rate for Commercial Properties in Metchosin
Councillor Kahakauwila wants to ask staff when the last time we reviewed the mill rate, how many properties does it affect, how would it adjust our overall tax rate and the percentage of total revenue generated by these commercial taxes.
Hazmat f) Letter from CRD, June 19, 2006, File: 4035-3322 Re: Hazmat; and Email from David Ward, Saanich Fire Department, File: 7400-01 Re: Hazmat
06-07-23 Moved and Seconded by Councillors Councillor Kahakauwila and Webb: “That Council supports CRD Bylaw 3322, Capital Regional District Hazardous Materials Incident Response Service Establishment Bylaw No. 1, 2006.”
Councillor Gramigna thought that tonight’s discussion was good, especially the two issues brought up by the firefighters, personal safety and protecting the environment. Councillor Mitchell said that we should support this if the other municipalities support it. Mayor Ranns reluctantly supports this as he doesn’t see any issue that would create the need for Surrey to come over. He is supporting the Fire Chief. Councillor Webb agrees with the Mayor that we might not need it, but we have professionals as part of our municipal team and they are telling us this is a good expense.
Motion was Put Carried
Metchosin g) Letter from D. Routley, June 8, 2006, File: 330-02 Day Re: Metchosin Day 2006
06-07-24 Moved and Seconded by Councillors Mitchell and Kahakauwila: “That Council approves the following for Metchosin Day 2006: the grant of $5,000.00 of which $3,500.00 is refundable permission to obtain liquor license for the event use of the municipal building, security will be provided by the committee liability insurance for the event including Mr. Rimmers property for parking as well as coverage for D. Mann Excavating for the backhoe use of the municipal pickup from 9:00 a.m. Friday September 9th to and including 11th Sunday.” Carried
Pavilion h) Letter from C. Brownlee, Municipal Grounds User Group, July 10, 2006 Re: Fees for Rental of Pavilion
06-07-25 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Council supports the fee structure outlined by the User Group Committee in their letter dated July 10, 2006 and that they be reviewed at the end of one year.” Carried
BYLAWS
Bylaw 515 a) Bylaw No. 515 - Metchosin Land Use Amendment Bylaw Report of the Public Hearing Held on June 29, 2006
06-07-26 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the report of the Public Hearing held on June 29, 2006 be received.” Carried
06-07-27 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the Metchosin Land Use Bylaw Amendment Bylaw No. 515 be read a third time.” Carried
06-07-28 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the Metchosin Land Use Bylaw Amendment Bylaw No. 515 be finally passed and adopted.” Carried
Council Meeting - 6 - July 17, 2006
Bylaw 493 b) Bylaw No. 493 - Advisory Select Committee Bylaw Amendment Planner’s Report, July 4, 2006, File: 3970-521
06-07-29 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Metchosin Advisory Select Committee Amendment Bylaw No. 521 be read a first time.” Carried
06-07-30 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Metchosin Advisory Select Committee Amendment Bylaw No. 521 be read a second time.” Carried
06-07-31 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Metchosin Advisory Select Committee Amendment Bylaw No. 521 be read a third time.” Carried
Bylaw 259 c) Bylaw No. 259 – Metchosin Land Use Amendment Bylaw (Farm Equipment Sales) Planner’s Report, July 4, 2006, File: 3970-520
06-07-32 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Metchosin Land Use Bylaw Amendment Bylaw No. 520 be read a first time.” Carried
06-07-33 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Metchosin Land Use Bylaw Amendment Bylaw No. 520 be read a second time.” Carried
06-07-34 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Metchosin Land Use Bylaw Amendment Bylaw No. 520 be read a third time.” Carried
ADJOURN
06-07-35 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the meeting be adjourned at 9:24 p.m. Carried
CERTIFIED CORRECT
______MAYOR A/CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, AUGUST 14, 2006 at 7:30 P.M, ______
Present: Councillor Kahakauwila in the Chair; Councillors Mitchell, Gramigna and Webb. Also present were D. Drummond, Acting CAO and S. Dunlop, Recording Secretary. Regrets: Mayor Ranns
AGENDA, ADDITIONS & APPROVAL
06-02-17 Moved and Seconded by Councillors Gramigna and Webb: “That the agenda be approved as amended.” Carried
PRESENTATION CREST – Mr. Hy Freedman / Gordon Horth - Presentation Review of plans for the future Review of CREST background and history New benefits of the system Long term goals The present situation Current operations Current financing Work in progress New operating cost allocations Recommendations
Questions from Council / Public Q: Councillor Webb: Has the new plan been put forward to any other councils? A: Yes, letters attached. Still awaiting various Council meetings. Q. Mitchell: What % of 4 million works out for Metchosin? A: Methodology not yet confirmed. Will be amortizing costs out over “xx” number of years.
Q: Councillor Gramigna: Regarding the lack of coverage concerns, it was discussed and agreed to that a study would be completed prior to funding? A: In the process of doing a baseline study; Priorities have not changed. There are/will be changes to agreement of new cost allocations.
Councillor Kahakauwila: This will allow us to budget for 2007. Notes that Victoria has given formal approval. No decisions being made tonight, presentation for information only.
PUBLIC Q: Ms. Dalzell: Noted that all costs should be upfront as should benefits, etc before voting and decisions made. Inquired regarding how much is estimated cost to make this what was originally promised A: They do not know the cost at this point.
Q: Mr. Cooper: Does CREST having any professional radio individuals working with program? A: Yes, radio engineers. Bill Sidiway. The study will help understand why there are problems..
Q: Ms. Dalzell: Do these types of systems appear in the US, if so, do they all have these types of problems? A: Yes – both Motorola and Erickson operate in the US; and yes, there are always issues to a certain extent.
Q: Mr. Moss: What kind of performance/service/commitment standards were built into the original contract. Is there no legal leg to stand on? A No legal case, there was/is a lawyer involved who investigated the performance goals..
Council Meeting - 2 - August 14, 2006
PUBLIC PARTICIPATION
Donaldson Brent Donaldson – 4039 Challister Court • Re: 6B) - In support of 4049 being included in development perimeter.
Cooper Ed Cooper – Sooke Rd property owner • Re: Land use bylaw – farm equipment sales – Inquired who District was dealing with, and why were they not dealing with the registered Owner of the property?
Dalzell Gail Dalzell, Happy Valley Road property owner Re: Land use bylaw – would like to see it go to Public Hearing, ensure the public knows exactly what is going on.. Re: CREST – Inquired as to where the original contract with Motorola has gone? Re: Mill rate – feels homeowners should not pay more, but farmers should pay a larger portion and residential tax rate should be cut.
Hourigan Moira Hourigan, 3920 Metchosin Road Referenced comments regarding DPA’s and information passed along to public. Suggested other options are available.
Cooper Ed Cooper – Sooke Rd property owner Re: Land Use Bylaw – things should be upfront and straight, feels should go to public hearing to keep out in open.
Davidson Leanor Davidson, 900 Speyside Lane Re: Amended Bylaw – would like to see public hearing. Re: Farm Equipment Sales – not dealing with owner causes some concern.
Patterson Robert Patterson – 4850 Jelinek Re: Tax Rate – compared to other districts, Metchosin is paying 3X North Saanich; and 2X Central Saanich. Re: Tea House – possibly look at this as an expansion of the Village Centre. Some concerns regarding traffic/expansion. Suggest could be done as part of the OCP.
Moss Nick Moss Business plan – been 6 months looking at business Started as application for business license Existing property with 35 years commercial use history Jim Gilbert has been involved Applied to agricultural land use – no concerns for non-farm use. Public hearing is fine.
ADOPTION OF MINUTES
06-08-18 Moved and Seconded by Councilors Mitchell and Gramigna: “That the minutes for the Council Meeting held July 17, 2006 be adopted as amended.” Carried
06-08-19 Moved and Seconded by Councilors Gramigna and Webb: “That the minutes for the Planning and Environment Committee Meeting held July 17, 2006 be adopted.” Carried
06-08-20 Moved and Seconded by Councilors Gramigna and Webb: “That the minutes for the Parks and Recreation Committee Meeting held July 17, 2006 be adopted.” Carried
06-08-21 Moved and Seconded by Councilors Gramigna and Webb: “That the minutes for the Highways & Public Works Committee Meeting held July 17, 2006 be adopted.” Carried REPORTS
Deputy Mayor’s Report Crystal Meth Grant - $10,000 – given to Sooke SD. Bilston Bridge – Have until March 2007 to use grant money. Council Meeting - 3 - August 14, 2006
Thanked Dave Drummond for his hard work here Applicants for CAO Position – will be interviewing on August 25th. Applicants for Planners Position – posting will be closed August 21st. Miscellaneous Jim Whitfield had granddaughter FF Ron Dalgliesh had a stroke Jim Rischmiller – going in for heart surgery Betty Spears – sick in hospital. Joyce Gale – Passed away
06-08-22 Moved and Seconded by Councilors Gramigna and Webb: “That Metchosin Official Community Plan Amendment Bylaw No 522 be granted first reading.” Carried
06-08-23 Moved and Seconded by Councilors Gramigna and Webb: “That Metchosin Official Community Plan Amendment Bylaw No 522 be granted second reading.”
Councillor Gramigna: Public meeting a good idea Councillor Webb: Suggest one public hearing for both topics Councillor Kahakauwila: Public hearing will bring further knowledge
Motion was Put Carried
CORRESPONDENCE
06-08-24 Moved and Seconded by Councilors Gramigna and Webb: “That Council grants the Victoria Wheelers Cycling Club the use of the District roads to conduct two training races as per request of July 19, 2006.” Carried
06-08-25 Moved and Seconded by Councilors Mitchell and Webb: “That Council grants approval for the Canadian Diabetes Association to conduct their annual door-to-door fundraising campaign as per request dated August 3, 2006.” Carried
BYLAWS
06-08-26 Moved and Seconded by Councilors Gramigna and Webb: “That Council rescinds third reading of Land Use Bylaw Amendment #520.” Carried
06-08-27 Moved and Seconded by Councilors Gramigna and Webb: “That Council directs staff to advertise and issue notices, and schedule a public hearing date relevant to a public hearing for Metchosin Land Use Amendment Bylaw No. 520 and No. 522” Carried
06-08-28 Moved and Seconded by Councilors Mitchell and Gramigna: “That Metchosin Advisory Select Committee Amendment Bylaw No 521 be finally passed and adopted.” Carried ADJOURN
06-08-29 Moved and Seconded by Councilors Webb and Mitchell: “That the meeting be adjourned at 9:17 p.m.” Carried
CERTIFIED CORRECT
______MAYOR A/CORPORATE OFFICER DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON TUESDAY, SEPTEMBER 5, 2006 at 7:00 PM ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila and Mitchell. Also present were J. Martignago, Chief Administrative Officer, and C. Clark, Council Clerk.
AGENDA, ADDITIONS & APPROVAL
06-09-04 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the agenda be approved as presented.” Carried
Mayor’s Report We have hired a new Chief Administrative Officer. He is the former city manager of Victoria and before that Kamloops. We went through lengthy selection process and are happy with the results. Joe came across as the most rural of all the candidates. We have learned the value of having a skilled administrator. We have a clean slate with staffing which Joe will start to look into. He has been hired on a daily basis, the same as Dave, for three months. At the end of that time if we are happy with him and he is happy with us, we will negotiate a permanent contract.
Joe Martignago Thanked the Mayor and Council for putting their faith in him. He hopes he can succeed through the interim. He will do his best to serve Council and through Council this community. He understands there will be some apprehension because he came from Victoria. He hopes he can be judged by his actions here. He is a firm believer in democracy and if this is the path that Metchosin has chosen, then that is the path he will follow. His experience comes from both the public and private sector. He considers himself a small town guy and is looking forward to being here.
PUBLIC PARTICIPATION
Cooper Ed Cooper, Sooke Road after reading the Gazette on the new Chief Administrative Officer, the Mayor thinks he is very rural. how much are we paying the new Chief Administrative Officer why does the Mayor think he is so rural
to Councillor Kahakauwila could you please tell the taxpayers why we did not include fees in the soil removal bylaw in the last council
Davidson Leonore Davidson, 900 Speyside Lane welcome to the new Chief Administrative Officer worked as a planner within and out of municipalities and whether they were rural or urban, the rules are similar
McDonald Janet McDonald, 4118 Sooke Road welcome to Joe want to speak on the soil removal bylaw and the correspondence by the Association for the Preservation of Rural Metchosin the schedule of fees gives people permission to remove soil by paying a small amount of money this makes it a restrictive bylaw it allows commercial development instead of prohibiting it urges Council not to move on the changes to this bylaw
Tremblay Larry Tremblay, 3743 Dallimore Road speaking on the correspondence from the Association for the Preservation of Rural Metchosin could the APRM submit a list of names of excavators that are paying landowners to take soil
Dalzell Gail Dalzell, Happy Valley Road property owner soil bylaw Council Meeting - 2 - September 5, 2006
remember why this bylaw went through this was to go after one company provincial regulations mandate that contaminated soil can only be moved to another commercial zoned property proper officials monitor that welcome to the new Chief Administrative Officer have some concerns that you come from background of big areas wonder where your loyalty lies with CREST, will it lie with your new employer or your old one maybe you will try to convince this Council that CREST is really good
Wulff Derek Wulff, 925 Clapham Drive speak to submission we made these are important considerations re: the tea house, was there a reason why we couldn’t approve the tea house without changing the OCP?
Linneae Gaert Linneae, 4850 Jelinek Place read a letter urging Council to listen to the Association for the Preservation of Rural Metchosin recommendations in their letter
Watson Karen Watson, Boulderpath Road soil deposit and removal bylaw we spent an incredible amount of time trying to draft a bylaw that would be prohibitive and the Ministry denied it we then worked with the Minister to come up with a bylaw that would be restrictive t o quarries in Metchosin and the key element of that is no fees if you start tinkering with that then Metchosin will be open to quarries
Davidson Bruce Davidson, 900 Speyside lane issue of contaminated soil is a non issue most people that are getting soil in Metchosin are attempting to improve their land
ADOPTION OF MINUTES
Minutes for Adoption
Council b) Minutes of the Council meeting held August 14, 2006
06-09-05 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the comments under Public Participation under the name Milne be stricken from the record.” Carried
06-09-06 Moved and Seconded by Councillors Webb and Gramigna: “That the minutes of the Council meeting held August 14, 2006 be adopted with the following amendments: insert: Regrets: Mayor Ranns under Deputy Mayor’s report insert: thanked Dave Drummond for his hard work here; and change to ‘posting will be closed on August 21st.” Carried Minutes for Receipt
F&PC a) Minutes of the Finance & Public Communications Committee Meeting August 14, 2006
06-09-07 Moved and Seconded by Councillors Webb and Kahakauwila: “That the minutes of the Finance & Public Communications Committee meeting held on August 14, 2006 be received.” Carried
P&E b) Minutes of the Planning & Environment Committee meeting held August 14, 2006
06-09-08 Moved and Seconded by Councillors Gramigna and Mitchell: “That the minutes of the Planning & Environment Committee meeting held on August 14, 2006 be received.” Carried BUSINESS ARISING OUT OF THE MINUTES Council Meeting - 3 - September 5, 2006
F&PC Recommendations from the Finance & Public Communications Committee Meeting held August 14, 2006
Business Tax Report from the Acting Chief Administrative Officer Regarding the Business Tax Review
06-09-09 Moved and Seconded by Councillors Webb and Gramigna: “That Council receives the Report from the Acting Chief Administrative Officer regarding the Business Tax Review.” Carried REPORTS
Mayor Mayors Report
Upcoming meetings.
CORRESPONDENCE
Fire Letter from Tom and Gaye Goldie, July 27, 2006, File: 7200-01 Regulations Re: Fire Regulations in Albert Head Area
It was the consensus of Council that this be referred to committee and that staff be asked to bring forth regulations that the CRD has in regards to Delgada Park and Farhill Roads in the Albert Head area.
Letter from Association for the Protection of Rural Metchosin, August 25, 2006 (File: ) Re: Soil Deposit and Soil Removal Bylaw
06-09-10 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the letter from the Association for the Protection of Rural Metchosin dated August 25, 2006 be received.” Carried BYLAWS
Bylaws Tractor Time Farm Equipment Sales Rezoning 520 & 521 Bylaw No. 520 - Metchosin Official Community Plan Amendment Bylaw Bylaw No. 521 - Metchosin Land Use Bylaw Amendment Bylaw Staff Report, August 30, 2006 (File: 3970-520/522)
For information only.
Bylaw 523 Officer and Employees Bylaw Bylaw No. 523 – Officers and Employees Bylaw
06-09-11 Moved and Seconded by Councillors Kahakauwila and Webb: “That Officers and Employees Bylaw No. 523 be read a first time.” Carried
06-09-12 Moved and Seconded by Councillors Kahakauwila and Webb: “That Officers and Employees Bylaw No. 523 be read a second time.” Carried
06-09-13 Moved and Seconded by Councillors Kahakauwila and Webb: “That Officers and Employees Bylaw No. 523 be read a third time.” Carried ADJOURN
06-09-14 Moved and Seconded by Councillors Kahakauwila and Webb: “That the meeting be adjourned at 7:58 p.m.” Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, SEPTEMBER 18, 2006 AT 7:00 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila and Mitchell. Also present were J. Martignago, CAO, and C. Clark, Council Clerk.
AGENDA, ADDITIONS & APPROVAL
06-09-29 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the agenda be approved with the following additions: 7.a) Letter from Ann Shubrook, September 4, 2006 9.c) South Langford Neighbourhood Plan 9.d) Juan de Fuca Electoral Area Governance Study.” Carried
PUBLIC PARTICIPATION
Cole Tom Cole Bylaws 508 and 509 property now accessed off Nield Road these went to public hearing and there was nothing saying that access points were gong to be changed public hearing should be revisited should be tabled for now
taxes asked for a tax printout, have a 2005 tax rate and assessments it shows how much farm taxes were paid it is time that the district looked at its taxbase
McDonald Janet McDonald, 4118 Sooke Road the access is new business
Dalzell Gail Dalzell, Happy Valley Road property owner my statements aren’t correct for September 5th on page 2
public hearing poorly handled process people weren’t properly informed about the access should go back to public hearing again
Cooper Ed Cooper, Sooke Road the privacy commissioner is working on this the ministry of municipal services is involved as well these bylaws could be subject to a legal challenge because of the new information handed out do not support any traffic coming out onto Neild Road
Bacon Bev Bacon, Kelly Road the process tonight is fine you are on thin ice with receiving new information you should vote before public participation
Tremblay Larry Tremblay, 3743 Dallimore Road the decision made by Highways was based on the letter by Phil Buchanan it says they limit the use to residential
Houle Irm Houle, 1404 Wild Cherry you are proposing another dead end road which is not a good idea
Council Meeting - 2 - September 18, 2006
Watson Karen Watson, Boulderpath responses from the public might have been different if they had known the only access was from Happy Valley and Neild Roads
Hill Kim Hill, no address given some people are trying to do what’s right for the whole community
Shubrook Ann Shubrook, 3734 Duke Road speaking toher submission of complaint had water problem since 2003 here tonight to speak to that
ADOPTION OF MINUTES
06-09-30 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the August 14, 2006 Council meeting minutes be amended to add the comments made by Moira Hourigan.” Carried
Minutes for Adoption
Council a) Minutes of the Council meeting held September 5, 2006
06-09-31 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the minutes of the Council meeting held September 5, 2006 be adopted as amended .” Carried
Minutes for Receipt
P&R a) Minutes of the Parks & Recreation Committee held September 11, 2006
06-09-32 Moved and Seconded by Councillors Mitchell and Kahakauwila: “That the minutes of the Parks & Recreation Committee held September 11, 2006 be received.” Carried
H&PW b) Minutes of the Highways Committee held September 11, 2006
06-09-33 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the minutes of the Highways & Public Works Committee held September 11, 2006 be received.” Carried
BUSINESS ARISING OUT OF THE MINUTES
P&R Recommendations from the Parks & Recreation Committee, September 11, 2006
06-09-34 Moved and Seconded by Councillors Mitchell and Kahakauwila: “That Council refer the proposed camping prohibition to the Parks & Trails Advisory Select Committee for more information.” Carried
H&PW Recommendations from the Highways and Public Works Committee, September 11, 2006
06-09-35 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council choose the Design Build option for the Bilston Bridge Project.” Carried
REPORTS
Mayor a) Mayors Report
went to the Saanichton fair, wonderful fair, entertainment not as good as Metchosin day. went to Luxton fair, not as many people Metchosin Day was another wonderful success we are so grateful to all the volunteers Council Meeting - 3 - September 18, 2006
b) Staff Reports
Asphalt Invitation to Tender, Project S0601, Asphalt Surfacing Chapel Heights Drive
06-09-36 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the invitation to tender for asphalt surfacing on Chapel Heights Drive be received.” Carried
CORRESPONDENCE
Shubrook a) Letter from Ann Shubrook, September 4, 2006
06-09-37 Moved and Seconded by Councillors Kahakauwila and Webb: “That staff be directed to prepare a report on the water problem at 3734 Duke Road.”
Councillor Webb thinks there is no legal liability on the part of the municipality, but since it was fumbled it becomes our responsibility. Councillor Mitchell says we owe her an apology as well. Councillor Gramigna thanked her for the detailed explanation, would like the report back for the October 2nd Council meeting
Motion was Put Carried
BYLAWS
Bylaw 508 a) Centre Mountain Amendment (File No. 3970-508/509) & 509 Bylaw No 508, Metchosin Official Community Plan Amendment Bylaw Replacement of Centre Mountain Development Permit Area Bylaw No. 509, Metchosin Land Use Amendment Bylaw
06-09-38 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Metchosin Official Community Plan Amendment Bylaw No. 508 (Centre Mountain) be finally passed and adopted.”
Councillor Kahakauwila said that with the adoption of these two bylaws, Metchosin is now starting a new chapter, one that should see cooperation and consultation as the focus. The owners of Centre Mountain have agreed that these bylaws must pass in order for them to start fresh with this Community and their project, whatever it may be. As one who fought against the adoption of Bylaw 444, I am relieved to support the adoption of these two bylaws. May we remember the mistakes of the past in order to keep focus for the future. Mayor Ranns said that in doing this we are clearly undertaking the will of the majority.
Motion was Put Carried
06-09-39 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Metchosin Official Community Plan Amendment Bylaw No. 509 (Centre Mountain) be finally passed and adopted.” Carried
Bylaw 523 b) Officers and Employees Bylaw Bylaw No. 523, Officers and Employees Bylaw
06-09-40 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the Officers and Employees Bylaw No. 523 be finally passed and adopted.” Carried
OTHER BUSINESS
Appointments a) Appointment of Chief Administrative Officer, Corporate Officer, Financial Officer under Bylaw No. 523, Officers and Employees Bylaw
Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Joe Martignago be appointed Chief Administrative Officer, Corporate Officer, and Financial Officer under Bylaw No. 523, Officers and Employees Bylaw.” Carried
Council Meeting - 4 - September 18, 2006
Signing b) Replacement of Dave Drummond with Joe Martignago as signing authority
06-09-41 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Joe Martignago replace Dave Drummond as signing authority.” Carried
Langford c) South Langford
06-09-42 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council request a staff report ,a better map and to write a letter to Langford stating that we will send our comments after the October 2nd Council meeting.” Carried
Study d) Minister of Community Services, Proposed Governance Study for the Juan de Fuca Electoral Area/East Sooke, September 5, 2006 File: 6420-20-55
Councillor Kahakauwila made a motion to write to Ida Chong informing her that we wish to enter into the study for the Juan de Fuca Electoral Area Government Study. There was no seconder.
06-09-43 Moved and Seconded by Councillors Webb and Kahakauwila: “That the matter regarding the proposed governance study be placed on the Finance Committee agenda.” Carried
ADJOURN
06-09-44 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the meeting be adjourned at 8:00 p.m.” Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER
DISTRICT OF METCHOSIN REPORT OF THE PUBLIC HEARING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD THURSDAY, SEPTEMBER 21, 2006 at 7:00 p.m. ______
Present: Councillor Gramigna in the Chair; Mayor Ranns; Councillors Kahakauwila, Webb and Mitchell. Also present were Joe Martignago, CAO and C. Clark, Council Clerk
CHAIR'S ADDRESS
This public hearing is being convened pursuant to Section 890 of the Local Government Act in order to consider:
Metchosin Land Use Bylaw Amendment Bylaw No. 520, and
Metchosin Official Community Plan Amendment Bylaw No. 522 as described in the Notice of Public Hearing.
At this public hearing, any person present who believes that his or her interest in property is affected by the proposed bylaws shall be given an opportunity to be heard on the matters contained in the proposed bylaws. However, it is important that all who speak at this meeting restrict their remarks to matters contained in the bylaws as it is my responsibility as Chair of this meeting to ensure that all remarks are so restricted.
The Administrator will first read the names and addresses and each letter that has been received regarding the bylaws since the Notice was advertised. I will then call for persons to be heard.
Those of you who wish to speak concerning the proposed bylaws should commence your address by clearly stating your name and address for the Recording Secretary. Then you may give us the benefit of your views concerning the proposed bylaw.
If you are representing another person or a group, please give the name of the person or organization that you are representing. You may be asked by a Council member to provide written appointment from that person or organization.
Members of Council may, if they so wish, ask questions of you following your presentation. However, the main function of Council members this evening is to listen to the views of the public. It is not the function of Council at these public hearings to debate the merits of the proposed bylaws with individual citizens.
During the course of a public hearing, people sometimes tend to become too enthusiastic or emotional. Regardless of whether you favour or oppose any particular application or argument, please refrain from applause or other expressions of emotion. Restraint enables others whose views may or may not coincide with your own to exercise their right to express their views and enables all views expressed to be heard in as impartial a forum as possible. No one will be, or should feel, discouraged or prevented from making his or her views known.
Council is not allowed to receive any other information or discuss this matter further after these public hearings close.
The first bylaw to be considered is:
Metchosin Land Use Bylaw Amendment Bylaw No. 520
The purpose of the proposed bylaw is to include a definition of farm equipment sales in the Land Use Bylaw, and add it as a permitted use in the Commercial 2 (C2) Zone (ALR). The proposed definition of farm equipment sales permits the use of land, buildings or structures for the storage and sale or rental of farm equipment. While the definition applies to any property zoned C2, Public Hearing - 2 - September 21, 2006
there is currently only one property with this designation, located at 4377 Metchosin Road legally described as:
Lot A, Section 2, Plan 14565, Metchosin District
(The Chief Administrative Officer reads the letters.)
Eisenhawer D. Eisenhawer, 4266 Happy Valley Road should leave OCP as is
Gicas Tony Gicas, 4347 Metchosin Road in support of rezoning
Bacon Bev Bacon #296-108-800 Kelly Road against rezoning
Kennedy Skip and Elva Kennedy, 4907 Rocky Point Road in support of rezoning
Does any person wish to speak?
Moss Nick Moss, 4894 Tevane Road my application is for the use of a piece of property that has a 40 odd use not as farmland it was used for mainly storage of equipment also storage of old vehicles see my business as oriented to the agriculture sector many residents have been enthusiastic is an amendment to the bylaw, not a rezoning
Mitchell Bob Mitchell 565 Wooten Road in favour of bylaw supports farming
Moehr Chris Moehr, 4556 William Head Road support bylaw good fit for district
Ask a second and third time to speak to Bylaw 520.
The Chair declared the meeting closed at 7:12 p.m.
Now we will consider:
Metchosin Official Community Plan Amendment Bylaw No. 522
The purpose of the proposed bylaw is to include a 0.401 hectare (0.99 acre) portion of the property located at 4409 William Head Road in the Village Centre Development Area. This property is legally described as:
Lot A, Section 2, Plan VIP54453, Metchosin District
(The Chief Administrative Officer reads or summarizes the letters.)
Reimer June Reimer against
Holtzhauers The Holtzhauers, 777 Kangaroo Road opposed
Public Hearing - 3 - September 21, 2006
Markle Gretchen Markle, 5041B William Head Road opposed
Pratt Christopher Pratt, 5041 William Head Road opposed to bylaw
Burnett Margaretha Burnett, 1190 Woodley Ghyll Drive opposed
Hildreth Betty Hildreth, 859 Arden Road support the bylaw
Bacon Bev Bacon #296-108-800 Kelly Road reject application
Kouba Pierre Kouba, 610 Libra Place support bylaw
Patterson Robert Patterson & Gaert Linnaea, 4850 Jelinek Place opposed
Does any person wish to speak?
Star Mike Star, applicant want to include part of our land in the village centre we live in the downtown core is intolerable for us to live there bought it and made it into a farm spent a lot of money the restaurant then made a proposal it was built and a road access in front of our house it has gotten bigger over the past ten years trees have disappeared fumes from restaurant are intolerable our house is within 40m of the centre of Metchosin our site only borders the hall our house was a tea house in 1914 the ALC feels that the establishment of a village centre is appropriate
Grey Janet Grey, 4397 Metchosin Road read and submitted a letter in opposition to the bylaw
Mitchell Bob Mitchell 565 Wooten Road in favour of the bylaw
Hourigan Moira Hourigan 3920 Metchosin Road not against teahouses but if house is intolerable to live in then wouldn’t make a good tea house opposed to bylaw
Moehr Chris Moehr, 4556 William Head Road sympathetic to the negative impact to the Star’s by the restaurant technology available could address these issues opposed to the bylaw property in question has a history property is highly valued by many residents a tea room is already permitted on that property what is really motivating this application shouldn’t approach the village DPA in a piece meal fashion
Public Hearing - 4 - September 21, 2006
Patterson Robert Patterson, 4850 Jelinek Place read a letter in opposition to the bylaw
Linneae Gaert Linneae, 4850 Jelinek Place read a letter in opposition to the bylaw
Wulff Derek Wulff, 925 Clapham Drive submitted a letter in opposition to bylaw not against tea houses support present OCP
Hammond Jane Hammond 5447 Rocky Point Road not opposed to this application
The Chair asked a second and third time if anyone wished to speak.
The Chair declared the meeting closed at 7:45 p.m.
Certified as fair and accurate
______CHAIR CORPORATE OFFICER DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, OCTOBER 2, 2006 AT 7:08 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Webb and Mitchell. Also present were J. Martignago, CAO, and C. Clark, Council Clerk.
AGENDA, ADDITIONS & APPROVAL
06-10-13 Moved and Seconded by Councillors Kahakauwila and Gramigna : “That the agenda be approved with the following addition: 5.a) Letter from JBR Highway Consulting Ltd., September 29, 2006 Re: Project S0601 – Asphalt Surfacing – Chapel Heights Drive (1.3 km).” Carried
PUBLIC PARTICIPATION
Galley Barbara Galley, 4208 Bilston Place CRD Trust Fund news conference at 10:00 a.m. to announce the housing strategy urge Council to hear about this strategy before you commit a lot of money
Irving Gord Irving, Manager Boys and Girls Club happy to provide a more in depth presentation last year has been exciting thanks for support
Dalzell Gail Dalzell, Happy Valley Road property owner p. 27 aerial survey that was done, is that the pictures of what is on people’s property request that no information about my property be released to anyone
Donaldson Brent Donaldson, West Metchosin Ratepayers Association p. 24 the last paragraph is of some concern with regards to Bilston Creek landowners in the DPA are abiding by rules for water retention it appears the impact on Bilston Creek in Langford will be overwhelming it would be nice to have the flow data on what is taking place upstream
p. 43 the amount of money they are requesting is well spent is a highlight for the children of Metchosin
Skou Stene Skou, Fire Chief remind everyone that the Fire and Life Safety Expo for children will be held at the firehall on October 3rd & 4th the fire expo has been held for the last 5 years in Metchosin we get about 1,000 grade 4 students this year we will have the Honourable Lieutenant Governor Iona Campagnolo attending on Tuesday afternoon would like to extend an invitation to Council to attend
ADOPTION OF MINUTES
Council Minutes of the Council meeting held September 18, 2006 Public Minutes of Public Hearing held June 14, 2006 Hearing Minutes of Public Hearing held September 21, 2006
06-10-14 Moved and Seconded by Councillors Gramigna and Mitchell: “That the minutes of the Council meeting held September 18, 2006, the Public Hearings held June 14th and September 21, 2006 be adopted.” Carried Council Meeting - 2 - October 2, 2006
BUSINESS ARISING OUT OF THE MINUTES
Asphalt Letter from JBR Highway Consulting Ltd., September 29, 2006 Re: Project S0601 – Asphalt Surfacing – Chapel Heights Drive (1.3 km)
06-10-15 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Council award the contract for asphalt surfacing on Chapel Heights Drive to O.K. Industries Ltd., in the amount of $156,800.00.” Carried
REPORTS
Mayor a) Mayors Report
Discussed the south Langford plan last meeting, we sent a letter to Langford for their public hearing going on right now. We chose to not comment on the plan, but objected to no buffering. We feel that the spirit of the growth strategy is not being followed. There has been no attempt on Langford’s part to engage us. We have expressed our desire to have our rural properties buffered from the high density. We will see if our concerns have been regarded
b) Staff Reports
Langford Report from Sherry Hurst, Interim Planner, September 25, 2006 South Langford Neighbourhood Plan
The Council received and filed the report.
Mapping Report from Sheila Mackay, Technical Assistant, September 26, 2006 Request from Sierra Club for mapping
It was the consensus of Council to ask staff to look into the privacy concern and bring the information to the Planning & Environment committee meeting.
06-10-16 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That staff develop a policy with regards to fees for requests for digital contour data and ortho photos and that it be brought back to Council.” Carried
CORRESPONDENCE
Organs a) Falun Dafa Association BC, September 24, 2006, Request for Resolution in regards to organ harvesting
06-10-17 Moved and Seconded by Councillors Mitchell and Kahakauwila: “That the request from the Falun Dafa Association of BC be referred to Keith Martin and ask him to look into this on our behalf.” Carried
Housing b) Capital Regional District, September 18, 2006, Request for Consent to Bylaw No. 3341, Trust Fund Capital Regional District Housing Trust Fund Service Establishment Bylaw No. 1, 2005, Amendment Bylaw No. 3, 2006
06-10-18 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council consent to the adoption of Bylaw No. 3341, Capital Regional District Regional Housing Trust Fund Service Establishment Bylaw No. 1, 2005, Amendment Bylaw No. 3, 2006.”
Councillor Kahakauwila said that it would be good for the Trust Fund to come to us and present an update. Councillor Webb said he would be happy to find out what is going on and report back to Council.
Motion was Put Carried
Council Meeting - 3 - October 2, 2006
Halloween c) Metchosin Volunteer Fire Fighters Society, September 19, 2006, Request for Financial Support of Halloween Events
06-10-19 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Council grants the request and provides the Metchosin Volunteer Fire Fighters Society with $200 to purchase a glow stick for every child in attendance.” Carried
BYLAWS
Bylaw 520 a) Bylaw No. 520, Metchosin Land Use Amendment Bylaw (farm equipment sales)
06-10-20 Moved and Seconded by Councillors Gramigna and Webb: “That Metchosin Land Use Bylaw Amendment Bylaw No. 520 be read a third time.”
Councillor Gramigna is in favour as the public hearing was very clear with no strong opposition. Is a good fit for the community. Councillor Webb agrees, as does Mayor Ranns and Councillor Kahakauwila.
Motion was Put Carried
06-10-21 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Metchosin Land Use Bylaw Amendment Bylaw No. 520 be finally passed and adopted.” Carried
Bylaw 521 b) Bylaw No. 521, Metchosin Advisory Select Committee Amendment Bylaw Advisory Committee Membership
06-10-22 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Metchosin Advisory Select Committee Amendment Bylaw No. 521 be finally passed and adopted.” Carried
Bylaw 522 c) Bylaw No. 522, Metchosin Official Community Plan Amendment Bylaw 4409 William Head Road, Permit Area
Councillor Gramigna said that he was impressed with the presentation given at the public hearing. One thing that was very clear was that this Council needs to address the issue of the town centre. Prior to that, any expansion to that should be discouraged. Understand that the applicant is being adversely affected by existing commercial developments. At this time, to increase or amend the OCP is premature. Would suggest that Council discuss the village centre permit area.
06-10-23 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council not approve third reading of Bylaw 522.”
Councillor Kahakauwila said that she understand the goals of the applicant and agrees with Councillor Gramigna that it makes sense, but can’t support an amendment to the OCP at this time. We need to look at the village centre as a Council and community. Councillor Webb was surprised at the public hearing by the lack of support for this bylaw. Agree with Council that the opponents for this made a very good case to look at the village centre as a total. Councillor Mitchell feels that we need to look at the whole village core. We need to know what is happening with Metchosin School. Mayor Ranns supports the idea of a teahouse in that location, however, the number that spoke at the public hearing made it clear that the public doesn’t support it.
Motion was Put Carried
d) Permissive Tax Exemptions
Bylaw 524 Bylaw No. 524, Heritage Tax Exemption Bylaw, 2006
06-10-24 Moved and Seconded by Councillors Webb and Kahakauwila: “That Heritage Tax Exemption Bylaw, 2006, No. 524 be read a first time.” Carried
06-10-25 Moved and Seconded by Councillors Webb and Mitchell: “That Heritage Tax Exemption Bylaw, 2006, No. 524 be read a second time.” Carried Council Meeting - 4 - October 2, 2006
06-10-26 Moved and Seconded by Councillors Webb and Gramigna: “That Heritage Tax Exemption Bylaw, 2006, No. 524 be read a third time.” Carried
Bylaw 525 Bylaw No. 525, General Tax Exemption Bylaw, 2006
06-10-27 Moved and Seconded by Councillors Webb and Mitchell: “That General Tax Exemption Bylaw, 2006, No. 525 be read a first time.” Carried
06-10-28 Moved and Seconded by Councillors Webb and Kahakauwila: “That General Tax Exemption Bylaw, 2006, No. 525 be read a second time.” Carried
06-10-29 Moved and Seconded by Councillors Webb and Gramigna: “That General Tax Exemption Bylaw, 2006, No. 525 be read a third time.” Carried
ADJOURN
06-10-30 Moved and Seconded by Councillors Kahakauwila and Webb: “That the meeting be adjourned at 7:58 p.m. Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, OCTOBER 16, 2006 AT 7:00 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Webb and Mitchell. Also present were R. Parker, Deputy Clerk and C. Clark, Council Clerk.
AGENDA, ADDITIONS & APPROVAL
06-10-46 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the agenda be approved with the following addition: 9.b) Letter to the Agricultural Land Commission.” Carried
PRESENTATIONS
Centre Marianne Wade, Development Manager, Canadian Horizons Land Mtn. Investment Corp., Centre Mountain Development
Marianne Wade updating Council and the public have had two community consultation workshops brought Council a package with an executive summary from the two workshops website is centremountain.com have had a lot of input from the community working on three land use options which we will present at the community hall on October 23rd we will have some preferred options to bring back in November after public input we have done a walking tour, can do another one if Council wishes
Thomas Roy spoke to map have information from 1993 until now included all surveys have taken all information to do with streams and updated creeks on the map we have applied the new riparian area regulations and appropriate buffer zones to all streams we have included the sensitive eco systems for Vancouver Island have tried to contact Kim Hill have reviewed the mitigation opportunities for Bilston Creek have reviewed the fish habitat there are issues with Metchosin Creek on the property have initiated a shark tail snake inventory will be doing a small, medium and large mammal inventory
Questions from the Public
Ed Cooper when will you tell us how many houses
Bob Mitchell pointed out that the area is not environmentally pristine because of old logging, etc. would be good for people of Metchosin if the proponent could return the streams to their original state and to eliminate obstructions to fish
Gail Dalzell you must know how many houses you need to make it viable
Council Meeting - 2 - October 16, 2006
Kate Bray the two workshops were held in the summer is municipal staff present at these meetings how do we know the municipality’s side of things
Derek Wulff went to workshops glad they got the three most important points
Councillor Gramigna arrived at 7:32 p.m.
Frank Mitchell assume that the OCP or amenity zoning options would be viable amenity zoning: 4 lots more at $300,000 approximately each amenity zoning would mean more profit
PUBLIC PARTICIPATION
Mayor Ranns said that he is assuming many are here tonight to discuss Bylaw 444, Wilde V. Metchosin costs. We are awaiting more information. On Wednesday after reviewing the information available I decided I would not put it on the agenda because we didn’t have sufficient information to make a decision of that magnitude. I polled Council and they agreed. You can either use question period or wait until it is on the agenda.
Tremblay Larry Tremblay, 3743 Dallimore Road Read and submitted a letter in opposition to forgiving the debt owed to the district by Shirley Wilde. He also asked if the list of supporters will be made public.
Foster Edie Foster, 985 Glen Forest Way am here to discuss the issue and the Goldstream Gazette article hopes Council is in receipt of two letters, one from Steven Foster and one from my parents dated October 13th am not in favour of forgiving this debt assumed we were collecting the debt owed heard $32,00 owed, today it said $16,000
Cooper Ed Cooper, Sooke Road asked Mayor Ranns if he or wife contributed to S. Wilde legal fund, Mayor Ranns replied no he then asked the rest of the Council members who all replied no the previous council was correct in putting the lien on the Wild property it was the best way to protect the taxpayers money we are now debating on whether to give it away maybe a referendum is in order for this issue to the 100 or so people who donated to the Wilde fund – you should pay the bill it makes a mockery out of our court decisions Councillor Kahakauwila is on the right track
Mitchell Bob Mitchell, Wooten Road spoke to recent article in the newspaper have seen the paper spoken about our lawyer did it pro-bono this would save the taxpayers of Metchosin money it was not an effort to play games
Bray Kate Bray, 3845 Cactus Place information appeared in the newspaper that was from in-camera this is disturbing
Dalzell Gail Dalzell, Happy Valley Road property owner page 17, resolution from Councillor Webb hopes Council will turn down the resolution, it will cost us money the Wilde issue is dividing the community is the UBCM going to ask for their money back
Council Meeting - 3 - October 16, 2006
Cole Tom Cole, 3960 Hibbert Lane upsetting that this Council is even considering to pay Shirley Wilde’s bill her backers should pay her bill she lost her case and appeal the residents of Metchosin don’t want a tax increase to pay her debt submitted three letters on the subject
Howe Audrey Howe, Olympic View Drive don’t think the taxpayers of Metchosin should have to pay Shirley Wilde’s debt the judge ruled twice this case has cost the taxpayers approx $70,000 or more this is going to set a precedent she already pays less tax than I do
Pemberton Noel Pemberton-Billings, Happy Valley Road wish the people would stop being so selfish and realize what they owe Shirley Wilde we would have a travesty at Centre Mountain if it wasn’t for her this whole problem originated from the previous Council the taxpayers should thank her for what she has done for the community
Patterson Robert Patterson, 4850 Jelinek Place Read and submitted a letter from the APRM regarding the soil deposit bylaw. They would like that the bylaw be referred for staff for review and preparation of options, preferably with opportunities for input from the community during the review process. They outlined some of the changes they would suggest.
Rannekar Grace Rannekar, Liberty Drive this should be dealt with in a referendum
Linnaea Gaert Linnaea, 4850 Jelinek Place, speaking on behalf of the APRM Read and submitted a letter with regards to the Governance Study for the Juan de Fuca electoral Area. It would be better to delay approval of this bylaw until the amalgamation issue has been addressed.
McDonald Janet McDonald, 4118 Sooke Road here to speak on the soil deposit and motion proposed on page 17, you refer to it as soil removal and deposit suggest you table and receive a legal opinion
Wulff Derek Wulff, President APRM, 925 Clapham drive have made no lot numbers with Centre Mountain APRM does support the feasibility study in principle hopes Council will make submission in regards to the Malahat transportation study
Donaldson Brent Donaldson, 4039 Chalister Court West Metchosin Ratepayers Association soil deposit agree to tabling concerned with some of the wording encouraged that there was 27 applications for soil deposit, which means they are playing by the rules if there are a couple of hundred people supporting the case, what about the other 4,800 they deserve to be represented by this Council
Cole Tom Cole this council could look to the Provincial Government for relief on the trucks pounding our roads when you have that much traffic servicing the reserve, you can go to the government for funding
Council Meeting - 4 - October 16, 2006
ADOPTION OF MINUTES
Minutes for Adoption
Council Minutes of the Council meeting held October 2, 2006
06-10-47 Moved and Seconded by Councillors Mitchell and Gramigna: “That the minutes of the Council meeting held October 2, 2006 be adopted with the following amendment: resolution 06-10-19 should read $200.00.” Carried
Minutes for Receipt
F&PC Finance and Public Communications Standing Committee, October 2, 2006 P&E Planning and Environment Standing Committee, October 10, 2006 P&R Parks and Recreation Standing Committee, October 10, 2006
06-10-48 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the minutes of the Finance and Public communications Standing Committee meeting held on October 2, 2006, the Planning and Environment Standing Committee meeting held October 10, 2006 and the Parks and Recreation Standing Committee held October 10, 2006 be received for information.” Carried
BUSINESS ARISING OUT OF THE MINUTES
PLANNING AND ENVIRONMENT STANDING COMMITTEE
Juan de Fuca Proposed Governance Study for the Juan de Fuca Electoral Area (File 6420-25-55)
06-10-49 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin start the process for the governance study in relationship to expanding District of Metchosin borders to include East Sooke.” Carried
T. Reid Correspondence from T. Reid, Governance Study (File 6420-25-55)
06-10-50 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council receive as information the letter from Thomas Reid regarding the governance study for Juan de Fuca Electoral Area.” Carried
Regional Regional Context Statement, Metchosin Official Community Plan Amendment Context Bylaw No. 505 (File 3960-505)
06-10-51 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the Metchosin Official Community Plan Amendment Bylaw, No. 505 be referred to CRD Board for its acceptance.”
Councillor Kahakauwila said that if we postpone until the first meeting in November we could have the Regional Context Statement in front of us.
06-10-52 Moved and Seconded by Councillors Kahakauwila and Webb: “That the Metchosin Official Community Plan Amendment Bylaw, No. 505 referral to the CRD Board be tabled until the first Council meeting in November.” Carried
Council Meeting - 5 - October 16, 2006
Bylaw 287 Tree Cutting Bylaw, Proposed Amendment, Duties of Care (File 3920-287)
06-10-53 Moved and Seconded by Councillors Gramigna and Kahakauwila: “To direct staff to draft a bylaw to amend District of Metchosin Tree management bylaw No. 287 to include the following: This Bylaw is enacted for the purposes of regulating the cutting and damaging of trees within the Municipality in the general public interest. It is not contemplated nor intended, nor does the purpose of the bylaw extend; 1. to the protection of any person from injury or damage to property or economic loss as a result of the cutting or removal of trees; 2. to the assumption by the Municipality or any employee of any responsibility or duty of care for insuring that the cutting of one or more trees will not result in injury to any person or danger to any property from erosion, flooding, landslide or other damage; 3. to providing any person with a warranty with respect to tree cutting for which a permit is issued under this Bylaw that the tree cutting will not cause or increase the danger of erosion, flooding, landslide or other damage; 4. to assuming liability of a property owner for any damage arising from nuisance or negligence arising from tree cutting out on the owner’s property.” Carried
Soil Bylaw Soil Deposit and Removal Bylaw (File 3950-402)
06-10-54 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That resolution 06-10-39 be lifted from the table.” Carried
06-10-55 Moved and Seconded by Councillors Mitchell and Webb: “That the Soil Removal and Deposit Bylaw be referred to our CAO to make recommendations on the efficacy of creating two separate bylaws and any other recommendations he may wish to include after consultation with other municipalities.”
Councillor Kahakauwila said that we need to look deeply into this issue and include the public. The review needs to be more comprehensive. Councillor Webb said that MEASC has also looked at this bylaw and has some valuable information. Motion was Put Carried
PARKS AND RECREATION STANDING COMMITTEE
Stundon Stundon Subdivision, Roadside Trail
06-10-56 Moved and Seconded by Councillors Mitchell and Kahakauwila: “That the issue regarding the Stundon subdivision roadside trail be tabled to the Parks & Recreation Committee meeting in December.” Carried
REPORTS
Mayor a) Mayors Report
Nearing the end of our staffing restructuring and anticipate providing an increase of service with a minimum of $100,000 reduction costs. There will be a report when this is finalized.
b) Staff Reports
Planning Planning Department, Monthly Report of Applications Received, September 2006
The report was received.
BYLAWS
Bylaw 524 Bylaw No. 524, Heritage Tax Exemption Bylaw, 2006
06-10-57 Moved and Seconded by Councillors Webb and Kahakauwila: “That the Heritage Tax Exemption Bylaw, 2006, No. 524 be finally passed and adopted.” Carried Unanimously Council Meeting - 6 - October 16, 2006
Bylaw 525 Bylaw No. 525, General Tax Exemption Bylaw, 2006
06-10-58 Moved and Seconded by Councillors Webb and Gramigna: “That the General Tax Exemption Bylaw, 2006, No. 525 be finally passed and adopted.” Carried
OTHER BUSINESS
Corporate Appointment of Deputy Corporate Officer under the Officers and Employees Officer Bylaw No. 523
06-10-59 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council appoint Rachel Parker as Deputy Corporate Officer under the Officers and Employees Bylaw No. 523.” Carried
Rocky Pt Rocky Point Metal Craft, Letter to the Agricultural Land Commission,
06-10-60 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That staff write a letter to the Agricultural Land Commission regarding Rocky Point Metal Craft.” Carried
ADJOURN
06-10-61 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the meeting be adjourned at 9:50 p.m.” Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES OF THE SPECIAL COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON OCTOBER 26, 2006 AT 7:30 P.M. ______
Present: Councillor Kahakauwila in the Chair; Mayor Ranns, Councillors Gramigna, Webb and Mitchell. Also present was Joe Martignago, Chief Administrative Officer and Jack Perry, Approving Officer.
AGENDA, ADDITIONS & APPROVAL
Moved and Seconded by Councillors Gramigna and Mitchell: “That the agenda be approved as circulated. Carried
PUBLIC PARTICIPATION
None
REPORTS
Bilston Bridge Replacement Tender Award
Moved and Seconded by Councillors Kahakauwila and Gramigna: That t he contract for the design and construction of the replacement Bilston Creek Bridge be awarded to Formula Pile & Bridge Contractors Ltd. for a guaranteed maximum price (GMP) of $1,304,803.82 (incl. GST). Carried
Moved and Seconded by Councillors Kahakauwila and Mitchell: That Herold Engineering Limited be engaged to provide Consulting Engineering Services as the District’s Representative for this project; and that the Mayor and Chief Administrative Officer be authorized to execute the agreements with Formula Pile & Bridge Contractors Ltd. and Herold Engineering Ltd. Carried
Discussion took place regarding the provision of sufficient notice of the closure of Metchosin Road to residents and business by mail and other sources.
ADJOURN
Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the meeting be adjourned at 7:45 p.m.” Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, NOVEMBER 6, 2006 AT 7:00 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Webb and Mitchell. Also present were J. Martignago, CAO, and C. Clark, Recording Secretary.
AGENDA, ADDITIONS & APPROVAL
06-11-05 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the agenda be approved with the following addition: 12.a) Lease of Metchosin School.” Carried
PRESENTATIONS
Bob Mitchell, William Head Citizens Advisory Committee, Annual Update
The prison has been reclassified as minimum security. Pop between 100 and 110. That’s not very good, should be 130 then would be profitable. There are considerations with the federal government as to possible changes. Will cost a lot to change. The organization is operating fairly well. Priority number one is to release prisoners back into society with the least impact. That is working well right now. Their theatre productions are still well received.
Inspector Faulkner, Westshore RCMP, Review of 2006 Policing Activities
here tonight to provide the opportunity for questions and answers property crime is up is coming down now, hope is because of enforcement in Metchosin the larger thefts are down, but smaller thefts are up accidents are down Metchosin is about to start paying for policing costs your contract is actually with the Solicitor General, not us the province has stated that all municipalities will be paying something for policing, regardless of size there could be an opportunity for municipal staff to be support staff in our office
PUBLIC PARTICIPATION
Patterson Robert Patterson, Jelinek Place the CRD strategic plan reminded us of the Malahat transportation options, Metchosin still hasn’t commented on those and they should we think the rail option would be good for the environment and the District of Metchosin urges Council to send the Regional Context Statement to the CRD it is an important document for the district support the soil deposit bylaw it will save the roads problem of fill disposal is an ongoing one
Linnaea Gaert Linneae, 4850 Jelinek Place, APRM Read and submitted a letter that asked for deer signs in support of the 30 deer removal in October. Also asked that Council submits comments on Malahat Options as it is an important issue. The trucking ban is a great idea. Regarding the fact that all letters were not included in the agenda, the public should be informed, can the letters be scanned and posted on the website.
Tremblay Larry Tremblay, 3743 Dallimore Read and submitted a letter in support of the current soil deposit and removal bylaw.
Council Meeting - 2 - November 6, 2006
Cooper Ed Cooper, 3760 Sooke Road understand that the roads chair doesn’t know roads like I do Mr. Martignago’s letter talks about reports but the report wasn’t in the agenda package the roads at Chapel Heights were paved in the rain and not done properly that road will now cost the district in drainage will cause a problem for people on the lower side
Dalzell Gail Dalzell, Happy Valley Road Property Owner why couldn’t the special council meeting for the contract wait until tonight’s meeting the public should have been alerted CRD plan in the agenda shows they are justifying their existence hopes Council looks at CREST really really well noticed that correspondence isn’t attached soil removal bylaw, not a good idea
McDonald Janet McDonald, 4118 Sooke Road Bylaw 529 is this amendment to address soil being deposited or trucks travelling our roads urges Council to put aside to give it more thought
Davidson Bruce Davidson, 906 Speyside lane soil deposit bylaw we have a permit system for getting soil haven’t you a way of regulating that
ADOPTION AND RECEIPT OF MINUTES
Council Adoption of Minutes of the Council meeting held October 16, 2006 Adoption of Minutes of the special Council meeting held October 26, 2006
06-11-06 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the minutes of the Council meeting held October 16, 2006 and the special Council meeting held October 26, 2006 be adopted with the following inclusion: ‘speaking on behalf of the APRM’ added after Gaert Linneae’s name.” Carried
MAYOR’S REPORT
Thanks to an aggressive drainage program, we don’t have any drainage problems. We survived this rainstorm better than any other municipalities. Chapel heights, yes we didn’t’ like the job done and we will be rectifying what happened there and we are still well under budget on the job. The bridge we anticipate will be installed from mid January until mid March. There will be letters sent when we determine the exact time. The road will be closed down for that time. We anticipate it will be less, but we have to leave that window open. We will have signs up in Metchosin and in Colwood. We felt that January to march would have the least impact on residents and businesses in the community.
STAFF REPORTS FOR ACTION
Schedule Proposed Council and Standing Committee Meeting Schedule for 2007
06-11-07 Moved and Seconded by Councillors Kahakauwila and Webb: “That the proposed council and Standing Committee meeting schedule for 2007 be approved.” Carried
STAFF REPORTS FOR INFORMATION
Building a) Building Inspection Permit Revenue to Date for 2006 Public b) Public Communications Report for October 2006
06-11-08 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council receives the Building Inspection Permit Revenue to Date for 2006 and the Public Communications Report for October 2006.” Carried
Council Meeting - 3 - November 6, 2006
CORRESPONDENCE
CRD a) Capital Regional District, Request for Comments on Third Draft of CRD Strategic Plan
Councillor Mitchell would like to forward Derek Wulff’s letter with options concerning the Malahat be forwarded to the CRD. It is important that rail be included.
Mayor Ranns said that until all participating municipalities are ready to adhere to the results of this, it isn’t worthwhile to spend money on.
GVPL b) Greater Victoria Public Library, 2007 Provisional Budget, Request for Approval
06-11-09 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Council grants approval of the Greater Victoria Public Library 2007 Provisional Operating Budget.” Carried
CREST c) Capital Region Emergency Services Telecommunications (CREST), Cost Allocation Method, May 25, 2006
06-11-10 Moved and Seconded by Councillors Kahakauwila and Gramigna: “Whereas the cost current cost allocation is not adequate to meet the operating requirements of the Corporation of CREST and, Whereas CREST’s Finance Committee recommended a new funding allocation based on the Planet Works Report and, that CREST is currently undergoing a “Base Line Study” to determine the strengths and weaknesses of the current infrastructure and, that the Governance Committee will be recommending changes to the Member’s agreement and, Whereas the Corporation of CREST is committed to considering and addressing the concerns of its Rural Members, Therefore be it resolved that the District of Metchosin agree to the proposed new cost allocation model, And be it further resolved that District of Metchosin inform the Corporation of CREST that we only accept the funding formula under the new cost allocation model for a one year term with the expectation that CREST will address our concerns of coverage in an expedited fashion.” Carried
CORRESPONDENCE FOR INFORMATION (not attached, see agenda binder at front counter)
a) Association for the Protection of Rural Metchosin, October 24, 2006, Regional Transportation Management for the Malahat b) Association for the Protection of Rural Metchosin, October 24, 2006, Support for Official Community Plan Review c) Union of BC Municipalities, October 30, 2006, In Memoriam of Marilyn Baker d) Econews, November 2006 e) John Buchanan, October 31, 2006, Centre Mountain f) Metchosin Equestrian Society, October 24, 2006, 2003 Grant in Aid g) Metchosin Equestrian Society, October 24, 2006, Public Access to Mt. Metchosin h) Capital Regional District, Invitation to Forum of Councils on November 18, 2006 i) Union of BC Municipalities, October 20, 2006, General Strategic Priorities Fund and Innovations Fund Programs j) Robert & Norma Saunders, October 13, 2006, Wilde Court Costs k) Thomas G. Cole, October 16, 2006, Wile Court Costs l) Larry Tremblay, October 16, 2006, Wilde Court Costs m) Len and Luciana Boettger, October 17, 2006, Wilde Court Costs n) T. Reid, October 16, 2006, Wilde Court Costs o) Barbara Sawatsky, October 16, 2006, Wilde Court Costs p) Brian Graham, October 16, 2006, Wilde Court Costs q) Union of BC Municipalities, November 1, 2006, Community Health Promotion Fund r) John Benson, October 31, 2006, Wilde Court Costs s) Margo Farr, Victoria, November 2, 2006, Request for Fireworks Ban
Council Meeting - 4 - November 6, 2006
BYLAWS
RGS a) Regional Context Statement, Metchosin Official Community Plan Amendment Bylaw No. 505 (File 3960-505)
06-11-11 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the Metchosin Official Community Plan Amendment Bylaw, No. 505 be referred to the CRD Board for confirmation.” Carried
Bylaw 526 b) Tree Management Amendment Bylaw, No. 526 (File 3960-526)
06-11-12 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Tree Management Amendment Bylaw, No. 526 be read a first time.” Carried
06-11-13 Moved and Seconded by Councillors Gramigna and Mitchell: “That the District of Metchosin Tree Management Amendment Bylaw, No. 526 be read a second time.” Carried
06-11-14 Moved and Seconded by Councillors Gramigna and Webb: “That the District of Metchosin Tree Management Amendment Bylaw, No. 526 be read a third time.” Carried
Bylaw 527 c) Miscellaneous Fees and Charges Bylaw Amendment, No. 527 (File 3960-527)
06-11-15 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the Miscellaneous Fees and Charges Amendment Bylaw, No. 527 be read a first time.” Carried
06-11-16 Moved and Seconded by Councillors Gramigna and Mitchell: “That the Miscellaneous Fees and Charges Amendment Bylaw, No. 527 be read a second time.” Carried
06-11-17 Moved and Seconded by Councillors Gramigna and Webb: “That the Miscellaneous Fees and Charges Amendment Bylaw, No. 527 be read a third time.” Carried
Bylaw 528 d) Juan de Fuca Recreation Centre Fee Bylaw No. 528, 2006 (File 3960-528)
06-11-18 Moved and Seconded by Councillors Kahakauwila and Webb: “That the Juan de Fuca Recreation Centre Fee Bylaw No. 528, 2006 be read a first time.” Carried
06-11-19 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the Juan de Fuca Recreation Centre Fee Bylaw No. 528, 2006 be read a second time.” Carried
06-11-20 Moved and Seconded by Councillors Kahakauwila and Webb: “That the Juan de Fuca Recreation Centre Fee Bylaw No. 528, 2006 be read a third time.” Carried
Bylaw 529 e) Soil Removal and Deposit Amendment Bylaw, No 529 (File 3960-529)
06-11-21 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the Soil Removal and Deposit Amendment Bylaw, No. 529 be read a first time.” Carried
06-11-22 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the Soil Removal and Deposit Amendment Bylaw, No. 529 be read a second time.” Carried
06-11-23 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the Soil Removal and Deposit Amendment Bylaw, No. 529 be read a third time.” Carried Council Meeting - 5 - November 6, 2006
OTHER BUSINESS
School a) Lease of Metchosin School
06-11-24 Moved and Seconded by Councillors Councillor Mitchell and Kahakauwila: “That Council requests staff to send a letter to the Sooke School Board asking that they consider a 10 year renewable lease to the District of Metchosin for the old Metchosin School for the purpose of a Community Arts Centre.” Carried
ADJOURN
06-11-25 Moved and Seconded by Councillors Webb and Mitchell: “That the meeting be adjourned at 8:50 p.m.” Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES OF THE SPECIAL COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON NOVEMBER 14, 2006 AFTER THE PLANNING AND ENVIRONMENT COMMITTEE AT 7:00 P.M. ______
Present: Mayor Ranns in the Chair; and Councillors Gramigna and Mitchell. Also present was J. Martignago, Chief Administrative Officer and R. Parker, Deputy Clerk.
Regrets Councillors Kahakauwila and Webb.
PUBLIC PARTICIPATION
None
REPORTS
Olympic City of Colwood, Development Permit Application Referral for Olympic View Golf Course, 643 Latoria Road (File 6420-10-55)
Moved and Seconded by Councillors Gramigna and Mitchell: That staff be directed to provide the City of Colwood with concerns identified in the staff report dated October 30, 2006, and review of the siltation issue at Albert Head Lagoon, including any environmental studies, in response to the referral for the Development Permit Application for 643 Latoria Road; express thanks to the City of Colwood for recognizing the buffering provisions of the Regional Growth Strategy; and copy this correspondence to Capital Regional District Parks, the Ministry of Environment, and the Ministry of Agriculture and Lands. Carried
ADJOURN
Moved and Seconded by Councillors Mitchell and Gramigna: “That the meeting be adjourned at 8:37 p.m.”
Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER
DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, NOVEMBER 20, 2006 AT 7:00 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna and Mitchell. Also present were J. Martignago, Chief Administrative Officer, and C. Clark, Recording Secretary.
Regrets: Councillors Kahakauwila and Webb
AGENDA, ADDITIONS & APPROVAL
Moved and Seconded by Councillors Gramigna and Mitchell: “That the agenda be approved as presented.” Carried
PUBLIC PARTICIPATION
Cole Tom Cole, 3960 Hibbert Lane hunting magazine says that there is no hunting, trapping or shooting in Metchosin we have archers and shooters out here why would Bob Mitchell want to hunt geese at this time of year shooting deer is not rural
Epp Al and Sharie Epp, 4720 Meridale Road Read and submitted a letter urging Council to revise Bylaw 419, Section 4 to provide a relatively safe alternative.
Moved and Seconded by Councillors Mitchell and Gramigna: “To have Bylaw No. 419 be brought to the next Council meeting.” Carried
Hamilton Carry Hamilton, 981 Kangaroo Road 2.2 acres is impossible for a bow to travel across any hunter who is a member of the BCHF has 2 million liability the animal that was taken was infested with ticks the hide was burnt if we are going to ban hunting in Metchosin, then we better ban cars that kill the deer as well
Armstrong Jill Armstrong, 4743 Lisandra Wild ARC said that tics are not uncommon on deer they all have tics and they aren’t a problem
Tremblay Larry Tremblay, West Metchosin Ratepayers Association here to speak on item 10.c) in the agenda package about 15 months ago we made a presentation for consideration for flood plain designation on the creek there was 12 – 15 owners that didn’t want the stigma of flood plain designation they asked to have the designation removed we suggested riparian wetland some owners were ok with just a development permit area
Dalzell Gail Dalzell, Happy Valley Road property owner p. 11 for MEASC will each member be given a complete agenda package what other committee receives a complete agenda package looking at bylaw agreement with CRD we guarantee 180 hours minimum payment, plus pay for liability insurance what does that insurance cost us soil removal and deposit amendment why didn’t this come up at committee level we are paying for complete agenda packages, but the correspondence isn’t included Council Meeting - 2 - November 20, 2006
Patterson Robert Patterson, no address given agree with Gail on the agenda package and correspondence
Council agreed that people who are paying for the agenda packages should receive the entire package, including correspondence.
ADOPTION AND RECEIPT OF MINUTES
Council a) Adoption of Minutes of the Council meeting held November 6, 2006 b) Adoption of Minutes of the special Council meeting held November 14, 2006
Moved and Seconded by Councillors Gramigna and Mitchell: “That the minutes of the Council meeting held November 6, 2006 and the minutes of the Special Council meeting held November 14, 2006 be adopted.” Carried
P&E c) Receipt of Minutes of the Planning & Environment Committee, November 14, 2006
Moved and Seconded by Councillors Gramigna and Mitchell: “That the minutes of the Planning & Environment Committee meeting held November 14, 2006 be received.” Carried
P&R d) Receipt of Minutes of the Parks and Recreation Committee, November 14, 2006
Moved and Seconded by Councillors Gramigna and Mitchell: “That the minutes of the Parks & Recreation Committee meeting held November 14, 2006 be received with Councillor Mitchell’s amendment to the resolution about the tennis courts and that the CAO will write the letter on behalf of the District of Metchosin.” Carried BUSINESS ARISING OUT OF THE MINUTES
MEASC a) Environmental Advisory Select Committee, Agendas and Minutes
Moved and Seconded by Councillors Gramigna and Mitchell: “That Council direct staff to provide the Environmental Advisory Select Committee with agendas and minutes electronically when available and that the Committee not be charged for agenda packages.” Carried Mayor MAYOR’S REPORT
Not much to report other than dead deer. We have purchased a replacement for the municipal van. Jenner offered a 2005 Chevy Astro, 8 passenger, tow package. Got $10,000 off the invoice as it is second hand. We anticipate that the fire department and search and rescue will use it more often. Complete price was $25,480.00. Hopefully we will get 14 years out of this one.
STAFF REPORTS FOR ACTION
Approving a) Appoint Joe Martignago as Approving Officer and rescind appointment of Jack Officer Parry as Approving Officer effective January 1, 2007
Moved and Seconded by Councillors “That Council rescind the appointment of Jack Parry as Approving Officer and appoint Joe Martignago as Approving Officer effective January 1, 2007.” Carried
STAFF REPORTS FOR INFORMATION
Bylaw a) Contracts with Capital Regional District for Bylaw Enforcement Services and Animal Control Services
Mayor Ranns asked Mr. Latham to go back to the CRD with some requests as to averaging costs over more than one year and reporting how many hours used.
Moved and Seconded by Councillors Mitchell and Gramigna: “That Council defer approval of CRD Bylaw contracts until the next Council meeting.” Carried Council Meeting - 3 - November 20, 2006
Bridge b) Bilston Creek Bridge Replacement Project, Update from Chief Administrative Officer preparing signs right now, three signs, that say bridge will be out mid January to mid March signs will be placed at Metchosin & Latoria, Happy Valley and further down Metchosin put an article in Metchosin Muse with a map of alternate route preparing letters to send to every resident and business advising them of the 8 – 12 week closure waiting for approvals from Ministries to start existing bridge girders will be recycled, hopefully 16 of them 8 of them will be required to repair the Morrow bridge in 2008 they will be stored on district property on corner of Lindholm and Spellman
CORRESPONDENCE FOR INFORMATION
a) Michael and Jill Armstrong, November 10, 2006, Bow Use b) Gaert Linnaea, Association for the Protection of Rural Metchosin, November 6, 2006, various c) Wade Nikkels, November 8, 2006, Bilston Floodplain Development Permit Area d) Bob Mitchell, November 14, 2006, Wilde v. Metchosin e) Barbara Sawatsky, November 12, 2006, Bow Use f) Nellie Mais, November 14, 2006, Thank you for Halloween Events g) Derek Wulff, Association for the Protection of Rural Metchosin, November 14, 2006, Soil Deposit h) Moira Hourigan, November 14, 2006, Olympic View Development i) Monica Mar, November 14, 2006, Bow Use j) Barbara Sawatsky, November 14, 2006, Bow Use k) Mike and Jill Armstrong, November 14, 2006, Bow Use l) West Shore RCMP, November 6, 2006, Monthly Mayors Report – October 2006
BYLAWS
Bylaw 526 a) Tree Management Amendment Bylaw, No. 526 (File 3960-526)
Moved and Seconded by Councillors Gramigna and Mitchell: “That the Tree Management Amendment Bylaw, No. 526 be finally passed and adopted.” Carried
Bylaw 527 b) Miscellaneous Fees and Charges Bylaw Amendment, No. 527 (File 3960-527)
Moved and Seconded by Councillors Gramigna and Mitchell: “That the Miscellaneous fees and Charges Amendment Bylaw, No. 527 be finally passed and adopted.” Carried
Bylaw 528 c) Juan de Fuca Recreation Centre Fee Bylaw No. 528, 2006 (File 3960-528)
Moved and Seconded by Councillors Gramigna and Mitchell: “That the Juan de Fuca Recreation Centre Fee Bylaw No. 528, 2006 be finally passed and adopted.” Carried
Bylaw 529 d) Soil Removal and Deposit Amendment Bylaw, No 529 (File 3960-529)
Moved and Seconded by Councillors Gramigna and Mitchell: “That the Soil Removal and Deposit Amendment Bylaw, No. 529 be finally passed and adopted.” Carried ADJOURN
Moved and Seconded by Councillors Gramigna and Mitchell: “That the meeting be adjourned at 8:18 “ Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, DECEMBER 4, 2006 AT 7:00 P.M. ______
Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, and Mitchell. Also present were J. Martignago, Chief Administrative Officer, and C. Clark, Recording Secretary.
Regrets: Councillor Webb
AGENDA, ADDITIONS & APPROVAL
Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the agenda be approved with the following addition: 12.a) Metchosin Community House.” Carried
PRESENTATIONS
MCA Ken Farquharson, Chair, Metchosin Community House Expansion Committee, Metchosin Community Association, Proposed Meeting Room Expansion
wish to expand the community house reasons are well known bad weather has shown how small the house is in the case of an emergency the association has committed to engage an architect to produce drawings and a cost estimate hope this will assist Council to make their decision asks Council to release the $3,000 set aside for this work ask Council to ask staff to continue with their work regarding mould in the house ask Council to partner with the association to apply for a grant from the provincial government
PUBLIC PARTICIPATION
Mayor Ranns spoke on the snow issue. We have received criticism that this is the worst snow removal ever and I concur with that. Our roads were a mess. Had to deal with this back in the 80’s. We decided that the best way to deal with snow is steel blades and salt early. This worked well for many years. About three years ago the main roads were chip sealed, at least a good portion of them. With chip seal you must use rubber blades. It was worse this time because of the trees that came down. The rubber blades didn’t remove all the snow, but left a base of snow that made the roads difficult to drive on. If more snow falls, we have more trucks available. We also plan to do a thorough analysis of this in the next two months, this will include polling the citizens.
Holland Larry Holland, 949 Winter Road tired of listening to the excuses about the snow my road hasn’t been plowed yet we have lived there for 15 years and have always had to complain there are 5 of us on that road the plow stops at Dallimore in the summer we have a problem with the blackberry bushes
Cooper Ed Cooper, 3760 Sooke Road not here to complain about the snow removal don’t agree with what the Mayor said about chip seal rubber blades don’t cut it, we need steel blades Bob Mitchell letter on the Shirley Wilde issue rubbish Council should collect this debt and put closure to this people shouldn’t be allowed to kill deer in Metchosin Canada geese shouldn’t be hunted either
Council Meeting - 2 - December 4, 2006
Jones Richard Jones, 996 Rocky Glen yes I was out digging out roads there isn’t enough equipment to do the job properly need 4 trucks bare minimum need newer equipment
Dalzell Gail Dalzell, Happy Valley Road property owner letter from Port Alberni like to see this Council support Port Alberni on this Metchosin has benefited from these water bombers expansion of Community House was told this wouldn’t cost the taxpayers anything would prefer that my tax dollars didn’t go this way is the new roof on the existing structure, or the addition old equipment is fine for the roads it was just how it happened the contractor did a good job
Kubechek Frank Kubechek, 755 Windover Terrace can’t see the reason why steel blades weren’t used live off Rocky Point near Hans Helgesen there was no power and no one could get to the water tanks we even ran out of water in Metchosin on Wednesday the roads contractor used to dump the sand at the bottom of Windover by the school this time it is all ice and dangerous for the school children
Tremblay Larry Tremblay, 3743 Dallimore Road Allan Lowe letter re pesticide good idea to promote an education system
Wulff Derek Wulff, President, APRM APRM does not support the hunting of deer in Metchosin concur with Councillor Mitchell on paying attention to the intersections near the schools don’t agree with pesticide use there is evidence that there is increased risk with combining pesticides we should ban the use of pesticides as outlined by the CRD
Donaldson Brent Donaldson, 4039 Chalister Court this municipality was about the same in the snow as many others
ADOPTION AND RECEIPT OF MINUTES
Council Adoption of Minutes of the Council meeting held November 20, 2006
Moved and Seconded by Councillors Gramigna and Mitchell: “That the minutes of the Council meeting held November 20, 2006 be adopted.” Carried
Mayor MAYOR’S REPORT
Through the course of this snowfall, we did have our emergency services in operation. The pep people under the Emergency Operation Centre they contacted the pods. By 2:00 p.m. it was apparent hat there were no serious problems. After that the Emergency Operation Centre was opened when necessary. There were some individuals checked on. The community house was opened every day offering hot food, someone to talk to and a warm place to be. The fire hall did an amazing service, they had 6 – 10 firefighters at the hall, and they had three trucks out cutting trees. They also provided water. They contacted Langford early so that the alarms didn’t go off. They handled the calls themselves. There were 37 incidents during that time. Over 300 hours for the incidents, with over 800 for the entire period. They handled over 200 phone calls that elicited a response.
If there were two major failures in this; it was no central coordination and that people weren’t aware these services were available.
Like to discuss the letter that was in the newspaper regarding the treaty negotiation meeting and Metchosin’s involvement. Metchosin and Sooke weren’t invited to attend Council Meeting - 3 - December 4, 2006
STAFF REPORTS FOR INFORMATION
Road Metchosin Road Closure Notice (Canada Post delivery December 4, 2006)
The notice was received for information.
CORRESPONDENCE
Party a) Toni Hammond, November 22, 2006New Year’s Eve Party, Langford Eagle Ridge Community Centre
The correspondence was received.
Transit b) Victoria Regional Transit Commission, November 21, 2006, Proposed Public Transit Funding Options
Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin support the status quo service for public transit.”
Councillor Mitchell disagreed with the motion to maintain the status quo as she supported increased transportation funding. Councillor Kahakauwila said that if this motion passes, then we should stipulate why we aren’t supporting the increase. Councillor Gramigna said that by supporting this motion we are supporting public transportation.
Motion was Put Carried Opposed: Councillor Mitchell
Pesticide c) City of Victoria, November 14, 2006, Pesticide Use Reduction Education Program
Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the correspondence be deferred to the next regular Council meeting with the model Pesticide bylaw.” Carried
GVPL d) Greater Victoria Public Library, November 14, 2006, Community Library Expansion Needs
Moved and Seconded by Councillors Kahakauwila and Gramigna: “That staff be directed to send a letter to the Greater Victoria Public Library advising that Metchosin does not see a need for an increase for library services for the West Shore, but would still like to see the library open on Sundays.” Carried
CORRESPONDENCE FOR INFORMATION
Firefighter’s Laurie Spears, November 21, 2006, Firefighters’ Banquet
Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the correspondence from Mr. Spears dated November 21, 2006 be forwarded to the Metchosin Firefighter’s Association for a response and to request that the response is copied to Council.” Carried
Water City of Port Alberni, November 21, 2006, Martin Mars Water Bombers Bombers Moved and Seconded by Councillors Kahakauwila and Gramigna: That the Council send a letter to the Premier of British Columbia requesting that the Province invest in the Martin Mars Water Bombers.” Carried
Noise Susan Knowler, November 24, 2006, Noise Complaint at 824 Kangaroo Road
Councillor Mitchell asked for an update on this. Mayor Ranns said that Mr. Crawford is making the effort to comply.
Reimer June Reimer, 4730 Merridale Road suggests Council look into this a little further Council Meeting - 4 - December 4, 2006
it is still unacceptable to the neighbours
BYLAWS
Bylaw 419 a) Firearms and Bows Use Bylaw 2001, No. 419
Moved and Seconded by Councillors Kahakauwila and Mitchell: “That staff be directed to draft an amendment to Bylaw 419 as follows: Section 4, that bow hunting and firearm is not permitted on any property less than five acres.” Carried Opposed: Councillor Gramigna
Bylaw 523 b) Community Parks Regulation Bylaw, 2006, No 523
Moved and Seconded by Councillors Mitchell and Kahakauwila: “That the Community Parks Regulation Bylaw, 2006, No 523 be read a first time.” Carried
Moved and Seconded by Councillors Mitchell and Kahakauwila: “That the Community Parks Regulation Bylaw, 2006, No 523 be read a second time.” Carried
Moved and Seconded by Councillors Mitchell and Gramigna: “That the Community Parks Regulation Bylaw, 2006, No 523 be read a third time.” Carried
OTHER BUSINESS
MCA Metchosin Community Association, Community House, 4430 Happy Valley Road
Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin authorize the expenditure of budgeted funds in the amount of $3,000 to hire an architect for conceptual drawings and costing for the Community House expansion.” Carried
Moved and Seconded by Councillors Gramigna and Kahakauwila: “That staff be instructed to obtain cost estimates to resolve the mould issue in the roof of the Community House and report to the Metchosin Community Association and Council.” Carried
Moved and Seconded by Councillors Gramigna and Kahakauwila: “That staff be instructed to work with the Metchosin Community Association to apply for any grants for which it is eligible.” Carried
ADJOURN
Moved and Seconded by Councillors Kahakauwila and Mitchell: “That the meeting be adjourned at 9:12 p.m.” Carried
CERTIFIED CORRECT
______MAYOR CORPORATE OFFICER