Worship Leader Handbook and Resource Guide June 2018

EASTROSE UNITARIAN UNIVERSALIST FELLOWSHIP

Provided by the Eastrose Fellowship Worship Committee

Eastrose Fellowship Unitarian Universalist • 1133 NE 181st Ave. • Portland, OR 97230 • 503.665.2628 eastrose.org Worship Leader Handbook & Resource Guide - 2018

Table of Contents Introduction ...... 3 Acknowledgments ...... 4 The Role of the Worship Leader ...... 5 Timeline for Preparing a Service ...... 6 Coordinating with Your Speaker ...... 7 If Rev. Pomerantz is your speaker: ...... 7 Speakers from within Eastrose, including community ministers and congregants: ...... 7 Speakers from outside of Eastrose, including ministers and outside lay persons: ...... 8 Order of Service ...... 9 Elements of the Order of Service ...... 10 Music and Special Performances ...... 11 Hymns ...... 11 The Choir...... 12 Song Leaders ...... 12 Special Music ...... 12 Eastrose Musicians for Special Music ...... 13 Spoken Word ...... 14 Timing of Music...... 14 Last Minute Inspirations ...... 14 Ritual ...... 15 Light / Extinguish the Chalice ...... 15 Time for All Ages ...... 16 Where can I find resources for the lesson? ...... 16 How long should the lesson be? ...... 17 Storytelling Tips ...... 17 Joys and Concerns ...... 18 Offering / Offertory ...... 19 Words ...... 20 Opening / Closing Words ...... 20 Welcome ...... 20

Worship Leader Handbook & Resource Guide - 2018

Reading / Meditation ...... 21 Benediction ...... 21 Sermon/Discussion ...... 21 Meditation or Prayer ...... 22 TIPS for Conducting the Service ...... 23 Information Regarding Children at Services...... 27 When Things Go Wrong at the Last Minute ...... 28 CONTACTS ...... 29 Appendix A: Resources for Words for Worship ...... 30 Appendix B: Examples of Words for Worship ...... 31 Call to Worship ...... 31 Chalice Lighting ...... 32 Welcome ...... 32 Offering ...... 34 Chalice Extinguishing: ...... 35 Closing Words ...... 36 Appendix C: AV Information for Worship Leaders ...... 37 Check early with your speaker about AV needs ...... 37 Contact your AV assistant ...... 37 On the Day of the Service ...... 37 Appendix D: Example Letters ...... 39

Worship Leader Handbook & Resource Guide - 2018

Introduction

The mission of the Worship Committee of Eastrose Unitarian Universalist Fellowship is to “…serve the mission of Eastrose Fellowship in our worship services by providing a safe welcoming space that fosters community for spiritual exploration, provides shared experiences that inspire our conscience to seek our own personal truth, and promotes Unitarian Universalist principles.” Key to accomplishing this mission is having a cadre of trained volunteers to serve as worship leaders at Sunday morning services. Thank you for taking on this responsibility. We hope this handbook and resource guide will serve as a useful tool in preparing you to lead a service at our fellowship. Here we offer explanations for all the elements of the order of service (OOS); suggestions for research and preparation, including where to find resources, suggested words and a timeline; tips for conducting the service; and examples of correspondence related to creating a service. Along with the handbook, we also offer training and feedback sessions for all worship leaders. These sessions help us to keep the handbook current and improve worship services in the future. You can contact us via email at any time at [email protected]. We will update the contents of this handbook on a regular basis and plan to post everything on our Worship Committee page on the Eastrose website. We will let you know when that happens. Thank you again for your service to our wonderful Eastrose church community.

In service, Eastrose Worship Committee

Worship Leader Handbook & Resource Guide - 2018

Acknowledgments

We have quoted extensively from the following sources throughout this handbook: Worship That Works: Theory and Practice for Unitarian Universalists, Second Edition, by Kathleen Rolenz UUA Worship Web Reverend Ericka Hewitt—webmaster of UUA Worship Web We began our revisions based on extensive feedback from the worship leaders. Worship committee members all contributed to the final version. Special thanks to Reverend Patti Pomerantz for her guidance throughout this process.

Worship Leader Handbook & Resource Guide - 2018

The Role of the Worship Leader

“Worship has a shape and a flow; its pieces are connected, and the transitions are as important as each component. As worship leader, you get to decide how and when energy will shift from big and bold to powerfully quiet (although the wise worship leader also responds and follows if those in worship—or Spirit—has other plans).” UUA Worship Web https://www.uua.org/worship/theory/worship “As worship leaders, we have a mission. It’s not to satisfy individual preferences in the illusion that we can make everyone happy. Rather, it’s to be effective in holding space for people to find their center, or fill their spiritual tanks, or find a little mercy and courage to take with them into the week.” Reverend Erika Hewitt

As worship leader, you are the face and voice for the entire congregation. You will work with your speaker on the message for the service, and research and assemble all the other elements of the order of service for your Sunday. If at any time you feel you need help, please contact Rev. Patti or the monthly coordinator on the worship committee.

If you need to reschedule for any reason, please contact your monthly coordinator on the worship committee as soon as possible. The name will be on your notification email. If you become sick at the last minute please contact your monthly coordinator and send your prepared, written script via email. The service will go on as you had planned with a substitute. We welcome and encourage feedback from you on the service as yours is a unique perspective. You can make notes on the printed program and leave in the worship committee mail slot in the office or email comments to [email protected]. Please do this as soon after the service as possible.

Worship Leader Handbook & Resource Guide - 2018

Timeline for Preparing a Service

When Actions 6 to 8 weeks before the service • Letters sent to speakers; worship leader receives copy • This is your trigger to begin preparation 4-6 weeks before • Contact speaker to discuss topic, title, short description for “blurb” • Discuss which elements of OOS each will be responsible for • Request special music, speech choir if desired 3-4 weeks before • Begin scripting OOS; write your parts • Confirm A/V help needed • Contact pianist re hymns • Schedule any rehearsal needed (e.g., for A/V) 2 weeks before • Send draft OOS to speaker, pianist, anyone with a role in the service, and copy Eastrose office Week of service • Prepare OOS after all input received • Send final OOS to Joyce Walsh and Eastrose office to prepare program handout (Wednesday noon deadline) • Prepare a written script that you can read from on Sunday • Practice reading aloud all your spoken parts Day of service • Arrive early to greet speaker, do any prep • Get speaker’s check in Worship Committee mailbox in office • Set up DVD recording • Participate in microphone check • Rehearse any A/V to be used • Ensure chapel prep done by 10 am • Get water for speakers • Select and rehearse chalice lighter Start of service • See section on Conducting the Service After the service • Thank speaker and all participants • Finalize DVD recording

Worship Leader Handbook & Resource Guide - 2018

Coordinating with Your Speaker

Notices of confirmation are sent to all speakers about two months in advance of the date they are scheduled to speak. (See Appendix for examples.) Worship leaders, monthly worship committee coordinators, pianists, and audio/visual (AV) assistants will receive a copy. When you receive your copy you should make initial contact with your speaker to discuss the service as recommended below. Contact information will be provided in the letter.

If Rev. Pomerantz is your speaker:

• Rev. Pomerantz enjoys collaborating with her worship leaders to brainstorm about the sermon, hymns, readings and time for children; however, final decisions are hers. Contact her to schedule a phone or in person meeting. • She encourages worship leaders to find their own opening words, chalice lighting, offertory, and closing words. If you need help with these, let her know. • She will do a benediction, so if you don’t have closing words, you can extinguish the chalice while she says those words.

Speakers from within Eastrose, including community ministers and congregants:

• Contact your speaker to discuss your service when you receive a copy of the email letter sent to them, usually two months in advance. • Ask your speaker about your specific role in the service, i.e. which parts of the OOS will each of you be responsible for. • Have a discussion about their planned sermon. This will guide you in researching and selecting readings, meditations and any children’s story for which you may be responsible. • Ask them to send you the title and a brief (about 30-50 words) explanation of their sermon (the “blurb”) by the deadline given in their letter. Follow up to ensure this is done. • Ask if they have any special music or performance in mind for part of the service. • Ask about any AV needs and microphone preference (podium, hand held, clip-on). You are responsible for following up on performance or AV requests with appropriate persons within Eastrose.

Worship Leader Handbook & Resource Guide - 2018

Speakers from outside of Eastrose, including ministers and outside lay persons:

• You may not know the speaker, or they may not be familiar with Eastrose, so as soon as you get the email, introduce yourself and ask if they have any questions about the church or the service. They will have received an outline of a typical OOS with their speaker confirmation letter.

• Ministers--We generally invite a minister to choose the readings, lead the meditation, introduce the hymn before the Sermon, preach the Sermon, and offer the benediction. A minister may want to select and present the “Time for All Ages” portion of the service. A UU minister may also be invited to lead the joys and concerns. Ask what works best for them.

• Lay persons are generally responsible for a 20–25 minute message, but may also wish to select readings, story for all ages, and possibly music that is appropriate for Eastrose. You are responsible for choosing and leading all the other elements of the service. • Ask the outside speaker if they welcome discussion after their talk, if time permits. Alternatively, ask if they would be willing to stay for a short time after the conclusion of the Service to entertain questions and discussion. • Remember you will be responsible for any elements the speaker does not want to handle, so be sure you are clear about which elements they will do and which you will do.

Worship Leader Handbook & Resource Guide - 2018

Order of Service

The order of service is not rigid, but what follows is considered a typical OOS at Eastrose. Work with your speaker to develop and finalize your OOS. (See following sections for guidance.)

Remember that as worship leader you will be leading the service from start to finish. The service will reflect your creativity and energy. Tips to help you plan and conduct your service are provided in the following sections for each element below:

• Prelude • Chalice lighting • Opening Words • Welcome • Hymn • Time for All Ages • Sharing of Joys and Concerns • Hymn #123 - “Spirit of Life” or other appropriate hymn • Offering/Offertory • Meditation or Reading (Optional) • Sermon • Discussion (Optional – If time permits) • Hymn • Extinguish Chalice • Benediction • Postlude • Announcements Note: All announcements will be made after the service is concluded. Currently this is done by a member of the Board of Trustees.

IMPORTANT: Be sure to read the handbook section for the element of the service before you begin your planning. There are many changes from earlier practices.

Worship Leader Handbook & Resource Guide - 2018

Elements of the Order of Service

This section provides guidance on how to prepare for the following elements of the service:

• Music and Special Performances: Prelude/Offertory/Postlude; Hymns; Special Music; Speech Choir

• Rituals: Light/Extinguish Chalice; Joys and Concerns; Time for All Ages; Offering

• Words: Opening/Closing Words; Welcome; Meditation/Reading; Benediction; Sermon/Discussion

Your most important job is to make the music, rituals and words all weave together to create a service that supports the message of the speaker and that flows harmoniously.

You have a wealth of resources for choosing appropriate music, readings and words for rituals, including:

• UUA Worship Web https://www.uua.org/worship/words

• Eastrose hymnals for hymns and readings.

• Resource Shelf for Worship Leaders located in Rev. Pomerantz’s office on the wall bordering the administrator’s office. We have recently added resource books for worship leaders. Check it out.

• The public library. Librarians are very helpful.

• Your minister or guest speaker.

Worship Leader Handbook & Resource Guide - 2018

Music and Special Performances

Prelude/Offertory/Postlude; Hymns; Special Music; Speech Choir “The music in a worship service should be understood as serving the mission and vision of the congregation and the role that the entire worship service plays in proclaiming that vision and fulfilling that mission. …Because Unitarian Universalist worship services are not usually lectionary or Bible based, our worship leaders and teams are not only looking for music that will speak to the sermon or service theme or mood, but are also looking at all the musical elements of the service as bearers of the emotional content and emotional arc of the service.” (Rolenz, Kathleen. Worship That Works) Hymns You want to select hymns that complement your service/sermon topic as you have discussed with your speaker. “…the purpose of congregational singing is for members to participate fully in the worship experience. The tunes may be familiar or new; they may be sung to the accompaniment of an organ, piano, or guitar. The ultimate goal is the same: The songs are meant to encourage robust congregational singing. This goal may be achieved by encouraging your congregation to sing without accompaniment, so they can truly hear each other’s voices. It may mean investing in song leaders or cantors to help build a congregation’s confidence in their singing...our hope is members will…realize that the act of singing provides both a comfort and a challenge to their ever - deepening involvement with the holy. (Rolenz, Kathleen. Worship That Works)

• Remember that children participate in the beginning of the service. (There are many opening hymns that are kid friendly. (See section on Information Regarding Children at Service). • Make sure that the opening hymn is both familiar and easy. Everyone will feel more at ease with a comfortable opening hymn. • Ministers and speakers may have suggestions. Once your speaker provides you with their topic and sermon description, ask if they have preferences about hymns. • Consult our hymnals. The back of the grey hymnal, Singing the Living Tradition, which groups hymns by topic, title and a first line index, is a great resource. The teal hymnal, Singing the Journey, lists hymns by themes. • You will need to select an opening hymn, a hymn after joys and concerns, a closing hymn, and, if the choir or a special group is not performing, possibly a third hymn. • You can consult also your scheduled pianist for hymn ideas. • If you are choosing an unfamiliar hymn consult with the pianist about using a song leader during the service. 11

Worship Leader Handbook & Resource Guide - 2018

The Choir Choir dates are scheduled at the beginning of the program year. They usually fall on Sundays when Rev. Patti is speaking and coincide with holidays (Christmas, Easter) and other special events (Flower Communion, Homecoming Sunday). Other dates may also be scheduled.

Rev Patti and music staff make the decisions on choir material well in advance of the date of performance.

The worship leader’s role is to make sure all other elements of the OOS work with the planned choral pieces and that all the elements of the service flow together.

Coordinate with Rev. Patti and the choir director to ensure a smooth flow to the service. Your Worship Leader notification email will note if your service is a scheduled Choir date. • If it is, contact scheduled pianist or Choir Director immediately to find out what music they’re planning so you can help guide them where to place it in the service; you may ask them for links to the music so you can hear it in advance. • Be aware of the time needed for the performances and that the elements of the OOS are adjusted as needed so the service flows smoothly and ends within normal time frame.

Song Leaders Song leaders are important if there is congregational music that is complicated or not well known. They help teach and lead the congregation.

• If you use song leaders, be sure you have planned for them to have microphone(s) available. • If the Choir is performing in your service or you have other special music singers you can ask them to act as song leaders. If there are no special musicians planned, you can ask your pianist for a suggestion.

Special Music You may wish to consider including a special musical performance in your service. A list of Eastrose musicians (vocalists and instrumentalists) is provided here.

• Arrangements must be made as early as possible. • These folks are willing to participate as soloists or in various small groups. Also check in with the staff pianist or current Choir members about recruiting performers for what you have in mind. • Special music performances can be used as one or more elements in a service including: prelude/introit, offertory, an anthem (topical performance sometimes preceding the sermon), a meditation, and postlude. 12

Worship Leader Handbook & Resource Guide - 2018

Eastrose Musicians for Special Music

SINGERS (soloists)

Deanna Hart Lia Nagase (possibly with Mas and Shaifali) Genevieve Rhodes Barbara Stevens Katie TenEyck Joyce Walsh

Guitar and Vocals

Richard Curtis Ron Randall Jean Weigant Kit Stowell

Instrumentals

Bryan Dickerson (saxophone) John Hasenjaeger (conga/percussion) Barbara Stevens (piano) Kit Stowell (harp) Tom TenEyck (piano) Joe Ten Eyck (piano, drums/percussion) Joyce Walsh (piano) Don (piano) and Sonia (viola) and Kate Katahdin (flute)

Facilitators for Groups / Ensembles

Ron Randall (Rewinders, Eastrose Band) Katie TenEyck (small ad hoc vocal groups)

Song Leaders

Katie Ten Eyck Jean Weigant Richard Curtis Jan Apland Other choir members help from time to time – check in with Mary

Worship Leader Handbook & Resource Guide - 2018

Spoken Word If you or your speaker would like to use special spoken word performers in your service to help present readings, poetry, even the Time for All Ages, consult with Speech Choir Director Katie Ten Eyck. If you are interested in Speech Choir involvement contact Katie at least four weeks ahead so she can consult with you, schedule rehearsals etc. Timing of Music

• As a general guideline the Prelude should be about 2 minutes, the Offertory about 1 minute and the Postlude about 2 minutes. • A special music featured piece might be planned for one of these spots and is often longer. • We recommend you get the timing of pieces from your pianist and other musicians. Last Minute Inspirations Sometimes a great idea for a special song or reading presents itself after you have spent time with your service materials and been in conversation with your speaker. You’d love to call in the help of some talented Eastrose folks but there is less than two weeks to your service! Give it a shot! Sometimes folks are available and happy to jump in; sometimes it just doesn’t work. Be flexible and appreciative and have a backup plan!

Worship Leader Handbook & Resource Guide - 2018

Ritual

Light / Extinguish the Chalice

“Give thought to the placement of the chalice lighting in the order of service. It [marks] entry into sacred space and time, and [holds] up important values or the covenant of the congregation to all present, especially visitors.” (Rolenz, Kathleen. Worship That Works)

Lighting and extinguishing the chalice is a ritual that should be performed with care, clarity and dignity. Don’t rush through it.

The chapel prep person is responsible for preparing and displaying the chalice, but the worship leader has the final say on what is placed on the altar and which chalice is used. You can communicate with the chapel prep person in advance if something special is planned.

Ensure that the flame can be seen throughout the service. If using a candle, the melted wax should not drown the flame. If using the oil lamp, the wick should not be too short and should be able to draw oil to sustain the flame. (Supplies are kept in the cupboards behind the podium.)

• Light and extinguish the chalice from the side, not the front, so all can observe the ritual. Instruct and rehearse the chalice lighter on this. • Select your chalice lighter before the service. It can be an individual (child or adult) or couple or even a family. It is an honor to light the chalice. • Have the chalice lighter rehearse before the service. This is particularly important if you decide to have the chalice lighter walk down the center aisle with the torch to light the chalice. You want to ensure the flame stays lit during the walk down the aisle. • Where to find appropriate readings for lighting the chalice: o In the back of the grey hymnal o UUA Worship Web, words for worship o See appendix to this handbook for some examples • Extinguish the chalice with as much ceremony as lighting it.

Worship Leader Handbook & Resource Guide - 2018

Time for All Ages “We…encourage you to try creating other interactive moments with the children and youth in your congregation, rather than reading a book to them every week.” UUA Worship Web

Time for All Ages should be a lesson for the children that can take several different forms—a conversation, a story that is told, read or acted out, a song or an activity. It is more attractive to kids to have this told, acted, or shown than read, regardless of the source. Rev Patti is always available for advice or help.

• The lesson should be related to one of the following: • The sermon topic, • The season, • The holiday being celebrated/observed, • The children’s lesson that day in religious exploration class. Where can I find resources for the lesson?

• Check with the speaker first to find out what they may have in mind. If they decide to read or tell a story, determine if they have a suggestion for a story, and if they wish to read or tell the story themselves.

• Eastrose RE and minister are resources for lessons and for stories. Both have children’s books which you can peruse or they may be able to suggest an appropriate story for you.

• Resource shelf for worship leaders in the minister’s office includes: • Children’s Focus Bibliography from UUA Worship Web contains 22 pages of appropriate stories. Here’s the link if you want to look at it online: https://www.uua.org/worship/words/story.

When you are on that page, scroll down to the section: Commercial Storybooks with UU Values.

You will see a link-- http://admin.thrive.am/files/121/Biblio.pdf --to download a file that lets you explore the themes of more than 350 stories available in libraries or for purchase. You can often find a YouTube reading of a story online to help you decide if it works for your service.

• A Good Telling by Kristin Maier (contains stories and storytelling tips). • Ancient Stories for Modern Times by Faye Mogesen. • Our Seven Principles in Story and Verse, A Collection for Children and Adults, by Kenneth W. Collier. • Check out stories available on the UUA worship web.

Worship Leader Handbook & Resource Guide - 2018

• Local library—talk to your librarian and explain what sort of story you need and for what age group. The librarian can suggest several books for you to consider. If they are not in your branch, they can be ordered in for you. It could take several days for the books to arrive, so begin research early.

How long should the lesson be?

• No more than 5 minutes long. • If reading or telling a story aloud, time yourself. If it takes longer than 5 minutes, determine if you can edit some of it down to make it fit the allotted time. If you will be showing pictures yourself, do so when you time yourself. Storytelling Tips

• If you are the story teller, practice reading the story aloud, several times. • Use a lapel mic to give you the greatest flexibility. • You may wish to act out parts of the story, if appropriate and you are comfortable doing so, or may get another person to do so. • You don’t have to show pictures. If you are comfortable doing so, you can just tell the story to the children. Children love a storyteller. • If you want to show pictures from the book there are several options: o Use the document reader Ask the AV specialist to help you with this. o Prepare a slide show [John Weigant can help you with this] to display pictures on the screen for the entire congregation to see. Make a script that shows when the pages will be turned so you are not distracting the children by constantly looking at the screen. o Ask a helper to hold up the book to display the pictures. You will need a script that is compact to read from; this will avoid the distraction of children watching you deal with several pages of text/story. Make sure the helper knows when to turn the pages. o Show the pictures yourself by holding up the book. Remember that this will add time and will also slow the pace of presenting the story and not everyone in the congregation will be able to see the pictures.

Worship Leader Handbook & Resource Guide - 2018

Joys and Concerns

“Open - ended invitations to express joys and concerns during the service are a cherished part of the liturgy in many UU congregations. Whatever the criticisms or abuses that arise from time to time, the power of this ritual of personal sharing embodies what many UUs hold up as one of our most important principles and hallmarks of our approach to church: the use of the democratic process within our congregations.” (Rolenz, Kathleen. Worship That Works)

• Check ahead of the service with Rev. Patti or Rev. Carol Hartman if they have pastoral news to share first before opening up to the entire congregation.

• Try to contain to 5 minutes; however, you must “read the room” and sense when it is the right time to stop.

• Conclude with statement such as: “May all our joys be held dear in our hearts and all our concerns be met with compassion.”

• Invite the congregation to stand and sing one of following songs—Let the program preparer know so the words can be printed in the program.

o Spirit of Life (#123) o Voice Still and Small (#391) o Mother Spirit, Father Spirit (#8) o Find a Stillness (#352) o Dona Nobis Pacem (#388) o Comfort Me (#1002) o Meditation on Breathing (#1009) o Return Again (#1011) o Nada Te Turbe (#1047)

Worship Leader Handbook & Resource Guide - 2018

Offering / Offertory “The offering is the time in each service when the value of generosity is held up and encouraged and acted upon by making a contribution that is as much symbolic as it is effective. …Regardless of the amount that is collected in the offering, and regardless of whether that money supports the operating budget of the church or a justice-seeking activity outside the church, the act of contributing something is important to each person attending. It is a way of representing and acting on the value of generosity, and affirming the possibilities for abundance in our common life.” (Rolenz, Kathleen. Worship That Works) When introducing the offering, it is important to remind the congregation, members and visitors alike, that Eastrose is totally self-funded. Sharing the Bounty— Also, it should be noted that one way we live our commitment to serving the greater good/community is by sharing the cash collected each week with an agency that is doing work we want to support. Currently, we have selected four local agencies that are working to improve the lives of families and addressing issues of homelessness. They are: Friends of Nadaka, Kinship House, Snowcap Community Charities, and Human Solutions. Sharing will be made on a quarterly basis.

• Offer some words appropriate to collecting the offering. See #672 - #676 in the back of the grey hymnal. Some examples from the UUA Worship Web are given in the Appendix to this handbook.

• Whatever words you use from whatever source, it is important to include the above in your introduction. This is one way to tie the Offertory to the rest of the service; so finding a way to connect this to the theme of the service is important.

• You may briefly describe the charity supporting for the month; however, it will be in the printed program so you can also direct people to their program.

• Tell visitors that they are our guests and should just pass the offering basket along, that their presence is their gift to us today.

Worship Leader Handbook & Resource Guide - 2018

Words

Opening/Closing Words; Welcome; Reading/Meditation; Benediction; Sermon/Discussion “Know how your readings will serve the service — whether as adornments, companions, or spiritual guides. Diversify the role that readings play in your services. • Don’t choose readings that are too long or intellectually dense. The meaning of the readings should be easily grasped by the majority of the congregation. If you are naturally drawn to prose, search for poetry as well when you are considering possibilities for reading…Remember that the reading in Unitarian Universalist churches often takes the place of biblical scripture. Make sure your reading is worthy of such an esteemed place in the liturgy.” (Rolenz, Kathleen. Worship That Works) Opening / Closing Words “If the “opening words” called people to worship and opened the time and space for this purpose, the closing words bring the service to an end and prepare people to return home. If the service has been thematically tied together, the words can be a summation, a parting thought, a final nugget for people to reflect on throughout the week.” (www.uua.org/worship/theory)

• Choose a short opening and closing-about 6-8 lines is appropriate.

• You can be creative. Could it be sung? Signed as read? Could the speech choir do it? Could the congregation do it together (Print words in the program)?

Welcome

This part of the service belongs to the worship leader. Introduce yourself, welcome everyone to church. Be pleasant and smile, but don’t be overly enthusiastic.

• Remember that there are almost always people in the congregation who are there for the first time. You may well be their first encounter with the Unitarian church.

• Everyone brings their own personal worries, despair, joys. They may be seeking comfort or community.

• There are some words of welcome posted on the UUA worship web. A couple are included in the Appendix to this handbook.

Worship Leader Handbook & Resource Guide - 2018

Reading / Meditation

• A reading or meditation usually leads into the sermon. If there is special music, one piece can also serve. The purpose is to transition into the deeper part of the service.

• This can be poetry or prose, or special music.

• It could be a responsive reading or affirmation done with the congregation (found in the back of the grey hymnal).

• It should complement the overall theme of the service.

• Ministers may wish to select and perform their own readings. Be sure you check before doing a lot of research. Benediction “This comes from the Latin - to speak well or the good words - and [is] a final blessing on the community. Benedictions are often not thematically tied to the service but are, instead, words of comfort, strength, and encouragement for the week to come.” (UUA Website/Worship theory)

• A minister usually gives the benediction.

• This can also be omitted and replaced with the closing words or extinguishing the chalice. But whatever the ending is, it also leads into prelude and announcements

Sermon/Discussion At Eastrose we have a variety of speakers on Sunday mornings.

• If our resident minister is speaking, you do not need to introduce her.

• All other speakers should be named during the welcome.

• If they do have a role in the service prior to the sermon, briefly introduce them during the welcome. If not, do so just before the sermon.

• Be sure to ask a guest speaker to send you a short bio. You only need a couple of sentences.

• Ask your speaker ahead of time if they are willing to have some discussion time following the conclusion of the sermon. 21

Worship Leader Handbook & Resource Guide - 2018

Meditation or Prayer “Regardless of what one’s particular congregation calls this time, there should be, at a given point in the service, some time to simply be together in silence. Silence nourishes and sustains us. It creates surprising bonds of trust. It gives voice to our deepest longings, our inchoate fears, our great joys.” (Rolenz, Kathleen. Worship That Works) You or your speaker may wish to include a meditation or prayer in the worship service. Most ministers will handle this portion of the OOS. However, if you wish to do this, the following advice from (www.uua.org/worship/theory) may be helpful. “There are, essentially, three ways to offer meditations in a worship setting. The first is to say something while people listen quietly and reflect. It should be filled with sensual images, concrete things people can experience with their senses—sights, sounds, tastes, smells, feelings. The purpose is to invite people to have an experience; to stop thinking and spend some time “out” of their heads. The second type of meditation in a worship setting is a guided meditation. This involves leading the congregation on a “journey” in their imaginations by narrating where they go and what they do. You invite them to imagine themselves on a beach, for instance, and give them time to experience the sights and sounds of it. Then from the beach they go into the water, and then under the water, at each step pausing to allow people time to experience this new phase of the journey. This kind of meditation has a lot more silence in it, which can be daunting for some people, yet still has direction. The third kind of meditation is a silent meditation. To do this you offer a few words of invitation and then ask people to sit in silence for a set period of time. This should be 30 -60 seconds. Don’t rush. Time yourself and note what 30 – 60 seconds feels like! You might initiate the silence by ringing a bell or chime. Most people in our culture are not used to silence, so beginning with a minute or two will be hard for some. Despite the difficulty of such silence, we also deeply crave it. Some congregations have found that silent meditations have become beloved moments in their regular services.” • There are resource books in the minister’s office with some beautiful meditations you could use. • Rehearse any reading. • The meditation should be 30 -60 seconds. Don’t rush. Time yourself beforehand and note what 30 – 60 seconds feels like! 22

Worship Leader Handbook & Resource Guide - 2018

TIPS for Conducting the Service

Before the service – Before chapel doors open at 10:15:

• Remind greeters not to open the chapel doors and bring in the coffee carts until after the postlude and the announcements. • Check in with the pianist or song leaders concerning hymns and be sure you understand your role. • Complete microphone checks and all rehearsals. • Set up the DVD recording (see Appendix C) or have your AV assistant or a helper to do it for you. • Rehearse using any AV equipment with you AV assistant. • Choose and rehearse the chalice lighter. • Check with Rev. Patti or Rev. Carol if any pastoral messages for Joys and Concerns. To start the service:

• Make sure greeters have rung the bell advising all that service is about to begin • Make sure the doors are closed • Make announcement to turn off cell phones (“Let’s turn off our phones, silence our voices and come together in worship.”)

Call to worship

• Ring the gong 3 times • Give pianist the signal to begin the prelude. Chalice Lighting:

• Determine who will light the chalice before the service begins and instruct and rehearse doing so from the side so all can see the lighting. • Introduce chalice lighter briefly at the appropriate time. It is okay to give a sentence about the lighter, but not necessary. • Read the chalice lighting words as the flame is lit. Do not rush through the reading. • Have matches or a lighter easily available in case the flame goes out at any time. • Time the lighting to match your accompanying reading. Opening Words

• Wait until the ritual of chalice lighting is complete and all are seated before reading opening words. • Go directly into your opening words. You do not have to introduce them or identify the author as these are noted in the program. If they have not been, then just say “…the words of______.”) 23

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Welcome

• Say good morning and introduce yourself as the worship leader. Tell them who the speaker is. Introduce guest speakers. • Do NOT use the “Welcome to this place that we love and tend with care…” from the previous handbook. We encourage different words each service. • Give a short welcome to visitors to Eastrose. Do NOT ask to sign guest book, services change each week, etc. as we have done in the past. Just welcome them. • Invite them to introduce themselves if they wish. Invite them to stay for coffee (and pot luck if first Sunday) after service. • Invite the congregation to greet each other (“Let’s turn and greet those around us.”) 30 seconds is enough. Ring the gong to end and allow time for everyone to settle back down before proceeding to the next element of the OOS.

Hymns

• Invite people to “rise in body, voice or spirit” and sing hymn number______, found in the ______hymnal (or “words are in your program,” if appropriate). • Give instructions if skipping verses, singing as a round, using song leaders, etc. • Unless you are singing a solo, turn off your wireless microphone!

Time for All Ages

• Check the room – if there are no children, don’t invite them up or sing them out. If you’re not sure, you can ask if there are children present. • Invite the children present to the front for the lesson or storytelling. • If there are no children present, tell the story anyway! • Focus your attention on the children, involve them if possible.

Joys and Concerns

• Invite people to share what’s on their minds and hearts. Here’s an example: “Each week at Eastrose Sunday service we offer the opportunity to share aloud with the congregation the joys and concerns on our hearts and minds. If you would like to share, please wait for me to bring you the microphone so all may hear. Please be brief to allow others to share.” • Be sure people speak into the microphone. • Remind everyone that it is a time for sharing personal joys and concerns, not for church business or announcements – personal or political.

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Sermon

• Take a seat in the front row of the congregation. Do not remain behind the pulpit. • If the sermon runs very long, give a discreet signal to the speaker to wind it up. It’s a good idea to discuss this ahead of time with the speaker and pianist. Know what you’re going to cut at the end of the service if necessary. Discussion

• If time permits and if the speaker has agreed to a discussion up front. • Do not list this in the printed program. This gives you maximum flexibility. If the service ends early and the speaker does not want to participate in a discussion, you can invite comments from the congregation without involving the speaker. If there is no extra time, you don’t need to talk about running out of time, etc. • Don’t let one person monopolize the discussion. • Leave enough time for closing hymn and service rituals. NOTE: Ending the Service --You have some flexibility regarding the actual time to end the service. We aim to end at approximately 11:45, but that is not a necessity. Closing Words

• Wait for people to settle back down from the final hymn before reading. • Don’t rush the reading. Extinguish Chalice

• This is an important ritual that signals the end of the worship service, so do not rush. • You may have someone else extinguish the flame as you read the selected words ~ or ~ extinguish the chalice yourself first, then read the words. • Invite the congregation to remain seated for the postlude. Benediction

• If a minister gives the sermon, they may wish to give a benediction. • If a lay person gives the sermon, you may wish to select a blessing yourself or end with appropriate closing words. Invite the congregation to remain seated for the postlude and announcements. Note that this will happen after either extinguishing the chalice or benediction whichever is last. After the Postlude

• The coffee carts are usually brought into the service following the postlude. Ask the greeters to delay doing so until after the announcements are made.

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Announcements

• All announcements will be made after the service is completely concluded. Currently, an Eastrose Board member takes the podium to make the announcements. • Before the service, make sure you know who this is so that you can introduce them. General Advice

• Avoid using “now” or “at this time” when moving from one element of service to another. It isn’t necessary.

• It is okay to be still and silent if there is inappropriate noise or activity in the chapel during your presentation. If you feel like you need to say something, use this statement: “There is a lot of energy here in the chapel this morning. Let us take a moment to pause, gather the silence, and create a space for peaceful listening for all.”

• Rehearse reading any readings before the day of the service. You will be more relaxed and enjoy the experience more.

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Information Regarding Children at Services

Since our children join the adults of the congregation for the beginning of Services, their needs and attention spans need to be taken into account when planning programs. It should be remembered that the purpose for including all ages is to build community and model worship.

To help you meet this commitment to our children the following guidelines are recommended:

• The children are usually in the service for ten to fifteen minutes as they have a children's worship and classes to attend. The exception to this is any multi- generational services. • If it is an Inter-generational Service, please let people know that there will be no classes, only Nursery childcare. • During Time for All Ages, please be sure to introduce yourself to the children, and provide context about how your talk, story, song or activity relates to what the adults are discussing today in church. • The Chalice Lighting and Welcome are important rituals that we share with our children. Opening words, hymn and responsive readings should be chosen with the children's presence in mind. Children often understand more than we give them credit for, but inspirational words do not have to be difficult or confusing. • Many children are not yet readers. They will be able to participate more fully if you select a hymn or song that they can easily sing along to or remember. A selection of child-friendly songs is provided below:

# 188 Come, Come Whoever You Are # 30 Over My Head # 346 Come, Sing a Song with Me # 395 Sing and Rejoice # 361 Enter, Rejoice, and Come In! # 118 This Little Light of Mine # 402 From You I Receive # 211 We are Climbing Jacob's Ladder # 389 Gathered Here # 212 We are Dancing Sarah's Circle # 396 I Know This Rose will Open # 1024 When the Spirit Says do # 116 I'm on My Way # 1003 Where Do We Come From? # 100 I've Got Peace Like a River # 1011 Return Again # 401 Kum Ba Yah # 1030 Siyahamba (English only) # 397 Morning Has Come # 1035 Freedom Is Coming # 368 Now Let Us Sing # 1070 Mother I Feel You # 153 Oh I Woke Up This Morning # 1074 Turn the World Around

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When Things Go Wrong at the Last Minute

Stuff happens! Big and little problems may arise at the last minute. Speakers or performers may become ill and not be able to keep their commitments. Be sure you have important phone numbers handy in case there are last minute changes to the program. If there is a little advance notice:

• Ask for copy of the speaker’s script of their sermon so you can read it for them or find another person to do so. Usually they have an electronic file which they can email you immediately.

• Call and advise your monthly coordinator ASAP. If there is no response, call the chairperson of the worship committee. If a guest speaker is a no-show at the last minute:

• Use your original OOS; there’s no time to change it now. Distribute cards or paper to the congregation and ask them to write down thoughts or questions for the congregation to contemplate. These should be of a spiritual nature, not church business! Gather them up and use them to lead a group discussion. It will all work out fine.

• For minor problems, ask for help from fellow Eastrose members. We’re a community and are happy to help each other out. If you are sick or have an emergency and are unable to perform as worship leader:

• Let your monthly coordinator know ASAP so you can email them your script for the OOS. They will arrange for another worship leader to take your place.

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CONTACTS

Minister Rev. Patti Pomerantz 503-481-9635 [email protected]

Office Administrator Kate Katahdin 503-665-2628 [email protected]

Order of Service Joyce Walsh 503-780-6028 [email protected]

E-News Editor Lynne Pfeiffer 503-680-6646 [email protected]

Petals Editor Kathie Loveall 360-772-9506 [email protected]

Worship Committee Cynthia Hopkins- Chair h-503-512-8119 [email protected] c-410-935-4366

Phyllis Adams 503-929-8004 [email protected]

Richard Curtis 503-989-1469 [email protected]

Katie Ten Eyck 503-720-0188 [email protected]

Karen Pyle 503-421-2523 [email protected]

Charlene Woods 503-665-9114 [email protected]

Staff Pianist Mary Reese 503-929-7788 [email protected]

Alternate Pianists (4th Sundays) Joyce Walsh 503-780-6028 [email protected]

Rev. Barbara Stevens 503-254-0265 [email protected]

Tom Ten Eyck 503-720-0137 [email protected]

Director of Religious Education Debby Smith-Rohmbock 503-784-3081 RE Committee Chair [email protected]

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Appendix A: Resources for Words for Worship

UUA Worship Web https://www.uua.org/worship/words -- search by: • Worship component, like chalice lighting or prayer • Spiritual theme, like hope, winter, anti-oppression or trust. List of themes • Holiday, holy day, or other occasion: holiday pages • UU Principle, or search Principles list • Theological source(s): list of source/traditions • Keyword in the title or page text

Singing the Living Tradition (grey hymnal)

• Hymns • Responsive readings • Affirmations • Chalice lightings and extinguishing • Opening words • Meditations and prayers • Offertory words

Teal Hymnal

• Hymns

Resource Shelf in Minister’s Office (lower left)

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Appendix B: Examples of Words for Worship

(From UUA Worship Web)

Call to Worship

Come, Let Us Worship Together by Lindsay Bates

Come, let us worship together. Let us open our minds to the challenge of reason, Open our hearts to the healing of love, Open our lives to the calling of conscience, Open our souls to the comfort of joy. Astonished by the miracle of life, Grateful for the gift of fellowship, Confident in the power of living faith, We are here gathered: Come, let us worship together.

The Promise and the Practice: Call to Worship By Viola Abbitt We are Unitarian Universalists. When we lift up our Seven Principles, some of us think of them as a form of theology — but they are more important to our collective than that: they do not tell us what we should believe; they tell us how we should be. They tell us how we should act in the larger world and with each other. We are brought here today by the fact that Unitarian Universalism has fallen short of the image that was presented to the world, and to many of those who embraced this religion. But we are also brought here today by the truth that Unitarian Universalism has shifted course to move toward a place of wholeness: a place that perhaps never existed for us as a denomination. It has been a long and sometimes unforgiving road to today. But we are here today because we are mindful of that past, and because we have hope for the future. We want the practice of this faith to be a fulfilling manifestation of its promise. Open your hearts. Seek new ways of understanding. Come, let us worship together.

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Chalice Lighting A Community of Faith By Judith L Quarles At this hour, in small towns and big cities, in single rooms and ornate sanctuaries, many of our sister Unitarian Universalist congregations are also lighting a flaming chalice. As we light our chalice today, let us remember that we are part of a great community of faith. May this dancing flame inspire us to fill our lives with the Unitarian Universalist ideals of love, justice and truth. Abundance Chalice Lighting By Dawn Skjei Cooley We light our chalice this morning, grateful for the love that we experience in this beloved community. May the flame light the way for all who seek such abundance. Blessed is the fire that burns deep in the soul By Eric A Heller-Wagner Blessed is the fire that burns deep in the soul. It is the flame of the human spirit touched into being by the mystery of life. It is the fire of reason; the fire of compassion; the fire of community; the fire of justice; the fire of faith. It is the fire of love burning deep in the human heart; the divine glow in every life. Connection and Commitment By Cynthia Landrum As we kindle this flame, May it spark in each of us Connection and commitment To this living tradition And to each other. Welcome All of us are welcome here; all of us are loved By Erika A. Hewitt Good Morning! Welcome to this liberal religious congregation [or name of congregation]. My name is [name, role]. Some of us are bringing our best selves to this space, and some of us are bringing our struggling selves, including pieces we might be ashamed of. All of us are welcome here, and all of us are loved.

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Some of us already have open hearts; and some of us aren’t quite there yet, because our hearts have gotten a little beat up this week and might’ve forgotten how to trust and open. Your heart is welcome here, no matter how bruised. We welcome you among us. All of us are imperfect, but we’re here to drop our defenses and trust that what happens in worship is powerful and life-giving. Together, we affirm that this day—and our being together—can make each of us braver, more compassionate, and wiser than when we woke up this morning. We welcome you here. [Proceed with invitation to coffee hour, etc.] Be Here, in This Moment By Chip Roush We are about to enter sacred time. We are about to make this time and this place sacred by our presence and intention. Please turn off or silence your phones… and as you do so, I invite us also to turn down the volume on our fears; to remove our masks; and to loosen the armor around our hearts. Don’t take my word for it; do it as slowly as you need to. If you take a little risk with these good people, you may find that they have the same human needs as you do. Breathe. Let go of the expectations placed on you by others—and those they taught you to place on yourself. Drop the guilt and the shame, not to shirk accountability, but in honest expectation of the possibility of forgiveness. Let go of the thing you said the other day. Let go of the thing you dread next week. Be here, in this moment. Breathe, here.

The beauty of the whole By Meg Barnhouse We gather to worship, our hearts alive with hope that here we will be truly seen, that here we will be welcomed into the garden of this community, where the simple and the elegant, the fluted and frilled, the shy and the dramatic complement one another and are treasured. May we know that here, each contributes in their way to the beauty of the whole. Come, let us worship together, all genders, sexualities, politics, clappers and non-clappers, progressive or conservative, may we root ourselves in the values of this faith: compassion and courage, transcendence, justice and transformation [or whatever your congregation declares as its values]. 33

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To learn more about being human By Erika A. Hewitt Welcome to this morning, this day, and this opportunity to be together in community—which is a time of joy, comfort, and sometimes challenges. This Unitarian Universalist congregation is a place where we come to learn more about being human. We’re not here because we’ve figured out life’s questions, or because we think we’ve got it right. We come here to learn more about being in relationship together: how to listen, how to forgive, how to be vulnerable, and how to create trust and compassion in one another. [Add information about the congregation, introduce yourself, etc.] Let us move into worship, willing to be authentic with each other, honest within ourselves, and opening to connection in all its forms. Offering We Give By Kristin Collins We give to remind ourselves how many gifts we have to offer. We give to remember that we are part of something bigger than ourselves. We give because we believe in music and sacred space. We give with the faith that, together, we have enough. What We Say "Yes" To By Erika A. Hewitt The offering that we take each Sunday isn't just a stale habit: it's an opportunity to recommit to this place, and to this people. Our offering is an affirmation—a “yes.” When we give, we say yes to something we value. With our gifts, freely given, may we say yes to the values of our faith. May our offering help us practice Unitarian Universalism within and beyond our congregation, as tools to empower our mission: [insert congregational mission, or its essence] You Are a Generous People By Michael Hall As we approach the time for our offering, give what you will: for the church that has meant so much to you, for the church that meant so much to those who came before you, and for the church that will mean so much to people you will never know. Give what you will, for you are a generous people.

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Generosity of Spirit (words for the offering) By Victoria Weinstein The purpose of the church is to encourage all who gather there to grow more generous in spirit and in action. This is the great end of all the world's faith traditions: to bring the human being closer to the divine by acts of creation and compassion. We now take an offering that allows us to exercise that all- important generosity of spirit, an offering that will support this self-supporting church and its many ministries. The gifts of the congregation will be most gratefully received. Chalice Extinguishing: Daring Vision By Maureen Killoran We extinguish this chalice flame, daring to carry forward the vision of this free faith, that freedom, reason and justice will one day prevail in this nation and across the earth. Carry the Flame By Brian Kiely The Chalice is now extinguished, but its light lives on in the minds and hearts and souls of each one of you. Carry that flame with you as you leave this place and share it With those you know With those you love and most especially, with those you have yet to meet. It Becomes More By Amy Zucker Morgenstern When we take fire from our chalice, it does not become less. It becomes more. And so we extinguish our chalice, but we take its light and warmth with us, multiplying their power by all of our lives, and sharing it with the world. We Keep Its Light in Our Hearts By Maddie Sifantus We extinguish this flame, But we keep its light in our hearts, with its message of love and justice, Taking it outside these walls to the world we live in, until we are together again.

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Closing Words And Now May We Go Forth By Harold E Babcock And now may we go forth in the certainty of faith, in the knowledge of love, and in the vision of hope. And in our going, may we be blessed with all good things on this day and forevermore. Amen. As far as our love flows By Annie Foerster As far as our love flows; as far as our hope grows; as far as our yearning goes; we are no farther one from another. As we depart one from another By James A Hobart As we depart one from another, let our hearts be secure through every human season. Let our hearts be secure in seasons of anguish as in seasons of joy, in seasons of failure as in seasons of success, in seasons of uncertainty as in seasons of security. Let our hearts be secure in this dual reality: we are worthy recipients of love and support we can never earn, and we are worthy providers of love and support others cannot earn. Let our hearts be secure, for hearts know and understand and will respond if invited in. As you prepare to leave this sacred space By Andrew Pakula As you prepare to leave this sacred space Pack away a piece of this church in your heart. Wrap it carefully like a precious gem. Carry it with you through the joys and sorrows of your days - Let its gentle glow strengthen you, warm you, remind you of all that is good and true Until you gather here again in this place of love.

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Appendix C: AV Information for Worship Leaders

Check early with your speaker about AV needs Determine if and what video equipment is needed. • If video equipment will be used or if internet files are to be accessed, inform the AV Assistant. Make sure the AV Assistant talks with the speaker about the video equipment needs.

• Schedule pre-Sunday testing of the video equipment, especially when the speaker plans to integrate their own files or computer with the Eastrose system.

• Work with your speaker on a backup plan if something goes wrong during the service.

Contact your AV assistant …..regarding all AV needs during the service. The following is the current rotational schedule. Sunday Assistant (as of Mar 2018).

1st: John Netherton, 503-501-6756, [email protected]

2nd: John Weigant, 503-491-8450, [email protected]

3rd: Patty Walsh, 503-371-3534, [email protected]

4th: Michael Schilmoeller, 503-880-2590, [email protected]

5th & special events: David Maynard, 503-358-4570 [email protected]

On the Day of the Service These tasks should be completed before 10:00 am:

• Turn on Master Sound System Switch – This is the white-plated switch on the back wall of the sanctuary. The red light on the switch lights up when the power is ON. See photo at right. • Set up DVD recording system in Minister’s office Detailed instructions on the DVD recorder. You can set up the system early and then start the recording five minutes before the service begins. • Set up and test document camera if you plan to use it. • AV assistant check all microphones to be used by the speaker, worship leader and any performers.

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MICROPHONES

Podium microphone - Push it away if using handheld or clip on mic to avoid feedback. Two handheld microphones (in podium drawer)

o Battery operated with on/off switches. Spare batteries are in drawer. o Color coded with red or yellow covers. o To use, press power button until it turns green. o Are unidirectional so you must speak directly into the tip of the mic. Two lapel microphones (in podium drawer) o Covers are color coded (blue or black). o Clip to your clothing, as close to your mouth as possible. o On\off switch is on the power pack that clips to your waistband. o These are sensitive. Don’t turn them on until you intend to be heard. o Turn the lapel mic off at the podium or push the podium mic away in order to avoid feedback. One wired microphone on a microphone stand near the pianos. This is also a unidirectional mic. Speak directly into its tip to be heard.

DOCUMENT CAMERA

Document Camera Setup Checklist—Your AV assistant should be able to do this for you.

• Raise side table. • Remove anything sitting on “keep this label clear” label on second shelf. • Remove computer and cables from top of document camera board. • Remove document camera board. Place it on side table. • Insure power supplies are plugged in, with their USB cables. • Connect HDMI cable to VGA converter, connect VGA (15-pin) plug to camera. • Connect USB cable to Camera, and orange USB socket to its cable. • Turn on camera (green button on front). • Align camera to document (see instruction manual in lectern) • Set lighting to cut glare (button on head, lectern light, side light). • If desired, raise screen until needed. Replace Lectern drawer • Press projector remote’s “Hide” button to reduce distraction until needed. • When needed, lower screen and press “Hide” button again to restore image. • When finished, remove HDMI cable, replace camera board or prop it beside the lectern

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Appendix D: Example Letters

Examples of Letters to Speakers, Worship Leaders

• Letters are sent via email to all speakers. • The letters to external speakers or lay speakers from the congregation contain more details about the order of service and about Eastrose in general. These include the Video and Recording Policy Form. • The letters to Reverend Pomerantz and our community ministers do not include such details. • Copies of all communication to speakers are sent to the worship leader, pianist, A/V assistant, and the monthly coordinator on the worship committee. • The letters provide dates, deadlines, names and contact information for the speakers and for the worship leaders.

Examples of each communication follow:

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Example Letter: Reverend Patti Eastrose Fellowship Unitarian Universalist 1133 N.E. 181st Avenue • Portland, OR 97230 503-665-2628 • Fax 503.465.8978 • E-mail us at [email protected] Visit us on the at http://www.eastrose.org

Dear Reverend Patti, This is a reminder of your upcoming Eastrose service on (Date). Here are the participants and important deadlines. Your overall coordinator for the month is (Name and contact information) Speaker: Worship Leader: Pianist: AV Assistant: Special Event: Other: Here is your timeline: Date - Petals blurb to Phyllis Adams [[email protected]] Date - Final Draft Order of Service to Eastrose [[email protected]], your pianist and Joyce Walsh [[email protected]] In Faith, Cynthia Hopkins Worship Committee cc: Worship leader cc: Monthly coordinator cc: Pianist cc: AV Assistant

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Example Letter: Worship Leader Eastrose Fellowship Unitarian Universalist 1133 N.E. 181st Avenue • Portland, OR 97230 • 503-665-2628

Dear (Worship Leader), This is a reminder of your upcoming Eastrose service on (Date) as worship leader for (name). Here are the participants and important deadlines. Your overall coordinator for the month is (name and contact information). Speaker: Worship Leader: Pianist: AV Assistant: Special Event: Other: Here is your timeline: (Date) - Petals blurb to Phyllis Adams [[email protected]] (Date) - Final Draft Order of Service to Eastrose [[email protected]], your pianist and Joyce Walsh [[email protected]] In Faith, Cynthia Hopkins Worship Committee cc: Monthly coordinator cc: Pianist cc: AV Assistant cc: Rev. Patti

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Example Letter: Outside Speaker Eastrose Fellowship Unitarian Universalist 1133 N.E. 181st Avenue • Portland, OR 97230 503-665-2628 • Fax 503.465.8978 • E-mail us at [email protected] Visit us on the web at http://www.eastrose.org

Dear (Outside Speaker), Thank you for agreeing to speak at Eastrose on (Date). We’re looking forward to your time with us. The time allotted for your sermon is 20-25 minutes. If time permits, and you are willing, we can invite discussion from the congregation afterward for a brief period. Your worship leader will be (Name). They can be reached at (phone and email). All questions should be directed to this person. Please provide a title, a brief descriptive paragraph of your sermon, and a sentence or two about yourself by (Date) so we can include it in our church newsletter. This should be sent to your worship leader and Phyllis Adams [[email protected]].

A typical order of service at Eastrose is attached. We welcome your input about any aspect of the service, such as selecting the hymns, a special reading, meditation, or the benediction. Please let your worship leader know at least three weeks in advance. If you prefer, your worship leader will make the selections.

Your worship leader will arrange all other service elements and will contact you no later than two weeks before your speaking date for final review of these materials.

Our worship service is from 10:30 a.m. to approximately 11:45 a.m. Please plan to arrive 30 – 45 minutes early to meet with your service leader for review and to conduct a microphone sound check.

The congregation shares coffee and tea following each service. If you are speaking on the first Sunday of the month there is also a potluck lunch to which you are invited as our guest.

Also attached are our video and recording policy and a speaker’s release form. Please sign and bring with you or mail or fax to the Eastrose office.

In faith, Cynthia Hopkins Worship Committee

Attachment 1: Typical order of service Attachment 2: Speaker’s release form cc: Worship leader cc: Monthly coordinator cc: Pianist cc: AV Assistant

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Video & Audio Recording Policy Letter

Eastrose Fellowship Unitarian Universalist

Video & Audio Recording Policy

Eastrose Fellowship routinely produces video and/or audio recordings of its religious services, and may choose to record other events such as congregational meetings, special services, classes or workshops. All such recordings remain the property of Eastrose Fellowship who reserves all rights to their control and use.

These recordings are intended solely for the private use of members and friends of the fellowship and may not be reproduced or broadcast in any way without the express written permission of the Eastrose Fellowship Board of Trustees. Video and/or audio recording of Eastrose services or events by any other person is hereby prohibited unless written permission is obtained in advance from the Eastrose Fellowship Board of Trustees.

Speaker’s Release for Video & Audio Recording

I agree that I have read and understand the Eastrose Fellowship Video & Audio Recording Policy, and that any recordings in which I am the featured speaker may be used by members and friends of the Eastrose in accordance with that policy.

I understand and agree that the Eastrose Fellowship Board of Trustees may not give permission for broadcast or any other unauthorized use of recordings in which I am the featured speaker without first obtaining my written permission.

Speaker: ______

(Please Print)

Signed: ______Date: ______

Prior to your speaking at Eastrose, please sign this release form and either bring it with you on your speaking date, or email it to the office and your worship leader. If you prefer that your presentation not be videotaped, please contact your worship leader.

(Revised: 1/18/16)