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Volume 38 No. 2 Fall 2010 Open Entry Newsletter Motown Revisited!
Annual Meeting Attendees Enjoying Tour of Model T Automotive Heritage Complex, Ford Piquette Avenue Plant, Detroit, June 24, 2010.
HIGHLIGHTS President’s Bentley’s Civil War EAD at the Michigan Annual Corner 3 75th 4 Letters 6 Clarke 8 Collections10 Meeting 12 Table of Contents
MAA Board Members, Fall 2010 2 President’s Corner 3 Bentley Historical Library’s 75th Anniversary 4-5 Open Entry is a biannual publication of the Little-Known Collections 5 Michigan Archival Association Voices of Michigan’s Union Soldiers 6 Editors, Rebecca Bizonet and Barbara DeWolfe Encoded Finding Aids at the Clarke 7, 24 Production Editor, Cynthia Read Miller New Board Member / Adopt an Archives / Get Involved! 8 All submissions should be directed to the Editors: [email protected] or [email protected] MAA Info Connect! 9 By the deadlines: Michigan Collections 10-11, 18-24 • February 10 - Spring 2011 issue Annual Meeting Review, Detroit 12-15 • September 10 - Fall 2011 issue Michigan History Day 2010 16 MAA Board Members Fall 2010 Preview 2011 Annual Meeting, Beaver Island 17 Theme for 2011 History Day 25 Whitney Miller MAA Election / Silent Auction / New Book Alert 26 President (2010-2012) University Archives and Historical Collections Meet the Editors 27 101 Conrad Hall, Michigan State University, East Lansing, MI 48824-1327 Mystery Photo 28 (517) 355-2330 [email protected] Kristen Chinery Photograph Sources Vice-President/President-Elect (Acting) (2010-2011) Page 1 – Karen L. Jania Susan Panak Page 3 – Whitney Miller Secretary (2010-2012) Page 4 – Karen L. Jania Hugh A. and Edna C. White Library, Spring Arbor University Page 5 – Karen L. Jania 106 E. Main Street, Spring Arbor, MI 49283 Page 6 – William L. Clements Library, University of Michigan (517) 750-6434 [email protected] Page 8 – Cheney Schopieray Page 11 – Detroit Public Library Special Collections Page 12 – Karen L. Jania Kristen Chinery Page 13 – A, B, C, D & F: Karen L. Jania; E: Tom Nanzig Treasurer (2009-2011) Page 14 – A, B, C, D, E, F: Karen L. Jania Walter P. Reuther Library, Wayne State University Page 15 – A, B, & F: Karen L. Jania; C, D, E: Tom Nanzig 5401 Cass Avenue, Detroit, MI 48202 Page 17 – Top: Whitney Miller; Bottom left: GoogleMaps; (313) 577-8377 [email protected] Bottom right: Tom Nanzig Page 18 – Detroit Public Library Special Collections Geoffrey Reynolds Page 19 – William H. McNitt Conference Coordinator (Appointed) (2010-2011) Page 21 – Grand Valley State University Archives Joint Archives of Holland, Hope College Page 26 – Karen L. Jania Page 27 – Top: Rebecca Bizonet; Bottom: Barbara DeWolfe 9 East 10th St., P.O. Box 9000, Holland, MI 49422-9000 Page 28 – The Henry Ford (ID THF353_P.DPC.073385) (616) 395-7798 [email protected]
Members-at-Large Nancy Richard (2009-2011, serving one year remaining of 2008- 2011 term) Cheney J. Shopieray (2010-2013) University Archives, Grand Valley State University William L. Clements Library, University of Michigan 1 Campus Drive, Allendale, MI 49401 909 S. University Ave., Ann Arbor, MI 48109-1190 (616) 331-8726 [email protected] (734) 764-9926 [email protected] Sarah Roberts (2010-2013) Melinda McMartin Isler (2009-2012) University Archives and Historical Collections & MAA Online, Editor 101 Conrad Hall, Michigan State University, East Lansing, MI 48824-1327 University Archives, Ferris State University, Alumni 101 (517) 884-6440 [email protected] 410 Oak St., Big Rapids, MI 49307 (231) 591-3731 [email protected] Rebecca Bizonet (2009-2011, serving one year remaining of 2008- 2011 term) & Open Entry, Co-editor Carol Vandenberg (2009-2012) Benson Ford Research Center, The Henry Ford Madonna University Library 20900 Oakwood Blvd., Dearborn, MI 48124-5029 36600 Schoolcraft Road, Livonia, MI 48150 (313) 982-6100 ext. 2284 [email protected] (734) 432-5691 [email protected]
2 Open Entry Fall 2010 President’s Corner
Whitney Miller with Françoise, our 2011 Beaver Island conference mascot.
Greetings Fellow Archivists!
Well, another summer has passed us by and we are quickly coming upon the winter season. It is a good time to catch up with family and friends and maybe some of those projects you shelved earlier in the year. Perhaps you had planned to do some research, write an article, contact a long-lost colleague, or simply catch up on your professional reading. Do not despair, there is still time! In fact, may I suggest that you start by perusing the rest of your Open Entry, which is chock-full of interesting and useful information?
For starters, be sure to check out the information on next year’s conference at Beaver Island. The planning effort has really taken off, and it certainly promises to be a new and different kind of conference than we have had before. One thing that we still need help with, though, is gathering speakers and presenters. This is where you, the members, can help! If you would like to present a session or paper (and complete one of those yearly goals), know of someone you would like hear give a presentation, or know a topic you would like to learn more about, let us hear from you. Now is the time! I have been a part of MAA for over ten years and I can honestly say that we are quite a convivial crowd, so there is no need to feel shy.
I would like to introduce a couple of new features. One is the New Book Alert, which is a mini-book review to inform you about interesting new books that have an archival or library component. In this issue, we highlight a beautiful new coffee-table book. Additionally, I am always interested in hearing about small collections of little-known material, hidden away in places that are least expected. In this issue, I am going to kick off a new series of articles, called “Little- Known Collections,” with a report about one of Detroit’s lesser-known sports. Both of these features will need your contributions in the future, so consider sharing your interests for a more personal look at our profession.
Finally, I wish to thank everyone for a great year. As I review MAA’s accomplishments over the past year, I think everyone can be pleased with what we, as an organization, have done. To name just a few items, we presented the annual conference and fall workshop, promoted history and archival education by participating in Michigan History Day and by sponsoring college scholarships, launched the Adopt an Archive program, revamped our constitution and bylaws, and improved our communications via the MAA blog. Whitney Miller Email: [email protected]
Open Entry Fall 2010 3 The Bentley Historical Library’s 75th Anniversary Celebration By Francis X. Blouin, Jr. Director, Bentley Historical Library, University of Michigan
The year 2010 marks the 75th anniversary of the founding archives of the university. With this new authorization, Prof. of the Michigan Historical Collections, the original name of Vander Velde began gathering the historical records of the what is now known as the Bentley Historical Library. We university, a collection of material that now numbers more are taking the opportunity of this milestone to celebrate than 20,000 linear feet of material covering activities of the and acknowledge the more than 12,000 donors of historical University and its faculty dating to its earliest days in 1817. materials including books, manuscripts, papers, maps, drawings, film, video, audio, digital, and other formats that Prof. Vander Velde also continued his work to build a have made the Bentley Library one of the most distinguished statewide collection on the history of the state of Michigan. historical libraries in America. These resources represent Among the collections he accessioned were materials relating an extraordinary partnership of so many people who have to the governors of Michigan, the work of many Michigan appreciated the importance of history and the need for citizens in the Philippine Islands, the work of the industrial the historical record to endure. We celebrate not only the pioneers of the state, and the work of the lumber barons. many gifts of collections to the library, but also the financial Then, too, there were records of citizens whose lives were support that led to the construction of the Bentley Library less well known, including letters and diaries of pioneers, in 1972 and to the establishment of the many endowments farmers, immigrants, and other citizens. The institutional that enrich the programs of the library. It is an awesome framework of the state is also represented with strong achievement considering its modest origins. holdings in the history of religious denominations, voluntary associations, trade associations, and advocacy groups. These On December 2, 1935, Alexander Ruthven, President of holdings now amount to more than 25,000 linear feet. the University of Michigan, wrote to Lewis Vander Velde, professor of history, that on November 29 the Board of In 1938, the Regents of the University, noting the vigor of Regents voted to establish a Committee on University Prof. Vander Velde’s successful efforts, named this endeavor Archives to be chaired by Frank E. Robbins. The committee’s the “Michigan Historical Collections.” Soon, Prof. Vander purpose would be for “gathering and conserving materials important to the university’s history.”
The effort was first located in a basement room at the William L. Clements Library. Prof. Vander Velde had earlier received a small grant to begin collecting material relating to the history of the state of Michigan and had been arguing for more systematic attention to the condition of the
For the dinner celebrating the 75th Anniversary of the Bentley Historical Library on September 26, 2010, Kevin Boyle (American history professor, The Ohio State University) provided the keynote address, shown on the left with Francis Blouin (Director, Bentley Historical Library, University of Michigan).
4 Open Entry Fall 2010 Velde’s collecting success exhausted the small space in the context. The Bentley Historical Library has evolved into Clements Library. The Collections were then assigned a suite a complex collecting institution, mindful of the diverse of offices in the basement of the newly constructed Rackham requirements of maintaining a collection on state history building, where they remained until the construction of the that is truly representative, mindful of the complexities of Bentley Historical Library on the North Campus in 1972, documenting an extraordinarily active university, mindful of an effort led by director and professor of history, Robert M. how technologies affect the nature of archival collections, Warner, and many friends of the library. mindful of the varied uses of this enormous collection, and mindful that, within the research potential of its holdings and In recent decades, with the advent of new technologies, with the intellectual depth of its staff, the Bentley engages a broad new ways of thinking about history and the role of state- range of activities on the campus and well beyond. based documents as an authoritative source, and with new demands for libraries and institutes on campus to engage The many attendees of the Bentley Historical Library’s creatively with the larger academic purposes of the university, 75th Anniversary dinner held at the League on September we have moved from designating the department as the 26, 2010, included MAA members (left to right) Rebecca “Michigan Historical Collections.” Now on the campus we Bizonet (Benson Ford Research Center), Jill Arnold are known simply as the “Bentley.” As such, the library is a (Archives of Michigan), and Nicole Garrett (Albion College and the Archives of Michigan). center for the study of the history of American life with an emphasis on the period from the mid-nineteenth century to the present. This emphasis is reinforced by the wide-ranging holdings of the university archives. The Bentley offers, for example, documentation on the history of science, women, immigration, labor, business, and manufacturing, along with materials revolving around intellectual history, politics, marginalized populations, science and technology, sports, military history, architectural history, and more.
Further, we have engaged those interested in broader questions of memory, visuality, identity, and literary
Little-Known Collections is known for collecting materials relating to agriculture, By Whitney Miller, MAA President technology, university history, and much more, having a collection related to Detroit’s hydroplane (boat) racing Michigan State University Archives & Historical community is not the first thing for which a researcher might Collections contact us. Nonetheless, we have a small, but informative, collection of racing programs, media guides, and newsletters. This is the first in a series of articles that aspires to reveal the At this time, only the newsletters are processed; a finding research interests of fellow archivists. I am going to kick it aid can be found at http://archives.msu.edu/findaid/131. off by revealing my interest in “small” sports. Everyone in html. These newsletters report races, schedules, and results Michigan knows about the football teams of U of M or MSU, across the world, provide biographies of racers, publish or the mega-teams of Detroit, but what about those sports photos, and provide local club minutes and information. The that don’t have such a high profile: minor league baseball, unprocessed materials include media guides and programs bowling leagues, and home-track auto racing, just to name a for races in Detroit and around the country. These can be few? Are these sports represented in our collections about accessed by contacting the MSU reference archivist at (517) Michigan history? Are they little used or even hidden? If so, 355-2330 or [email protected]. I want to hear about it for this series of articles. If you can provide an article, short or long, about little- I am going to start by reporting on one of these types of known “small” sports collections that you are aware of, or if collections in my own institution, Michigan State University you have ideas for articles about other kinds of little-known Archives & Historical Collections. Although MSUAHC collections, I invite you to share it with us. Thanks.
Open Entry Fall 2010 5 Preserving the Voices of Michigan’s Union Soldiers: The Civil War Sesquicentennial By Shannon Wait Project Archivist, William L. Clements Library, University of Michigan Editors’ note: Please share news of your Civil War collections! If your repository has Civil War collections or materials, please let us know. We will compile the list and publish it in a future issue. April 12, 2011, marks the 150th anniversary of the they contain accounts of his horse falling on him after it was bombardment of Ft. Sumter, South Carolina. The ensuing civil shot in battle, and of his regiment’s extremely heavy losses. At war between the northern and southern states was a conflict times, Litchfield’s correspondence also reveals his managerial in which over 90,000 Michigan soldiers, or nearly 23% of the side, as in a letter from Michigan Governor Austin Blair, state’s male population, served. The sesquicentennial is an recounting an anonymous complaint about “Col. Man” (Col. excellent opportunity for Michigan’s citizens to reflect on the William D. Mann) and requesting Litchfield’s perspective on the war and its legacy, and for Michigan’s archives to spotlight matter (June 18, 1863). Also of interest is a letter of December their Civil War-related materials, ensure their accessibility, and 19, 1863, in which Litchfield wrote about having dinner with promote their use. a young George Armstrong Custer (“only 24 years old”), and The University of Michigan is an important destination for mentioned that he had cut his famous golden curls. researchers seeking information about Michigan soldiers in the Litchfield was taken prisoner during a raid at Athens Station on Civil War. Between the holdings of two of its archives, the March 1, 1864. For over nine months, he was held in various Bentley Historical Library and the William L. Clements Library, Confederate prisons, including Libby Prison in Richmond, the University of Michigan has approximately 600 collections Virginia, and Camp Sorghum in Columbia, South Carolina. of letters and diaries written by Union soldiers from Michigan. After his capture, Litchfield found little opportunity to write. These materials touch on themes such as the experience of However, in his letter of March 16, 1864, he described his fighting, camp life, political thoughts, and homesickness. conditions: “I have been kept in an 8x12 feet cell… 4 negro One such collection at the Clements Library is the recently soldiers with us.” In the few letters that reached his wife, processed Litchfield-French papers, which document the Litchfield generally communicated an optimistic attitude and service of Allyne Cushing gratitude for his good health, as in his letter of November 4, Litchfield, a lieutenant colonel 1865, from prison in Columbia, in the 7th Michigan Cavalry South Carolina: “I have shelter, still Regiment. Litchfield was born in retain my old overcoat and have 1835 and worked as a shipwright plenty of blankets, which I am sorry in Georgetown, Michigan, before to say is not the case with most of volunteering in August 1862. the officers.” Litchfield was finally exchanged in December 1864 and Between February 1863 and March lived until 1911, during which time 1864, Litchfield wrote letters to he served for several years as United his wife Susan almost daily. He States Consul General to Calcutta. described movements around Washington, D.C., and Virginia; Litchfield’s story is just one of battles; camp-life; and his love for hundreds preserved in archives her. On May 9, 1863, he wrote at the University of Michigan. about the exhaustion of cavalry Many more collections await the forces led by George Stoneman, chance to be fully explored by to whom the 7th Michigan sent researchers, both in institutions in reinforcements: “you can imagine Michigan and around the country. perhaps the condition of men and The sesquicentennial provides an horses after being saddled and excellent opportunity for archivists ridding [sic] for 7 days. One can see to reach out to new audiences and the bare bones on the backs of some to cultivate greater awareness of and of them.” His letters of July 6 and accessibility to a large volume of 7, 1863, are almost entirely devoted Civil War materials. to his experiences at Gettysburg;
6 Open Entry Fall 2010 Encoded Finding Aids Project at the Clarke By Marian Matyn Archivist, Clarke Historical Library Assistant Professor, Central Michigan University
By the summer of 2008, the Clarke Historical Library began the box contents to make sure everything is in order. to consider how we could encode our finding aids. There Sometimes the finding aid has to be updated according to were several reasons for this. First, encoding the finding aids best practices, for example, writing out certain abbreviations and making them Google-searchable will expand accessibility or dates. After I encode the template, I proofread it. I began to our patrons, notably those physically located far away with 2010 finding aids and am working backwards. Currently, from the Clarke. This will increase the use of our archival I am encoding finding aids I created in 2006. After those, I collections, increase the numbers of our patrons, expand have only a mere 337 manuscript collections with finding aids our user and potential donor base, and improve our visibility to encode! nationally. Second, increasing EAD (Encoded Archival Description) encoding is considered a digital document At the end of each month, I send the templates I encoded best practice. Third, both the National Endowment for the that month to Chris Powell, Coordinator of Encoded Text Humanities and the National Historical Publications and Services at the University of Michigan, who uploads them Records Commission are requiring archives to implement to the Clarke’s finding aids webpage. Usually within two EAD to qualify for certain grant funds. We would like some weeks of my sending encoded templates to Chris, they are of that funding. Encoding our finding aids is my number one searchable online, which was an important consideration priority project at the Clarke. for me. I want the manuscripts to be found quickly and easily by as many researchers as possible. Google-searchable At this point, the project is basically a one-year pilot to see finding aids are preferable to hoping a researcher will locate what I can accomplish in this time period. However, the your site and realize certain topics are documented in your project will continue until I encode all the extant finding aids, manuscripts. Also, once each finding aid is uploaded to and then become part of my routine duties. the Clarke’s finding aids page, I link it to the corresponding MARC record. This way, patrons searching through the To begin this project, I attended the EAD workshop at SAA in catalog can view the finding aid for a manuscript catalog August of 2008. During the workshop, I basically realized that record of interest. I am trying to provide as many points of EAD wasn’t so scary after all and, more importantly, I could access as possible to assist researchers and increase the use of implement it. After visiting colleagues, consulting the literature, Clarke manuscripts. purchasing Altova XMLSpy software, which was within my budget, and with the aid of some consultation work by Nicole Fortunately for me, this last year, I had several wonderful Garrett, I became an encoding archivist in January 2010. student workers and volunteers, Amber Innis, Susan Bogner, I selected a template from the Archives of Michigan based on Dawn Drake, and Andrea Plude, to help rebox, refolder, and one used by the Bentley Historical Library. The University update the finding aids for two of our largest manuscript of Michigan is hosting our finding aid webpages. It was cost collections of national importance: Senator Robert P. prohibitive for us to create our own EAD repository online. Griffin’s papers and the records of the Aladdin [Kit Homes] We have a basic encoded finding aids webpage now, which Company of Bay City. Senator Griffin’s papers also needed you can view at http://quod.lib.umich.edu/c/clarke. I follow to be rehoused and the finding aid updated. The Griffin national encoding standards and protocols. papers total 423 boxes and a portrait (416 cubic feet) and the Aladdin Company records total 259 boxes (350 cubic feet). I am leading and implementing the encoding project by myself, except for help this summer from a graduate Dana Fey, a volunteer turned graduate student, encoded volunteer student, Dana Fey. I try to spend a minimum of both of these collections, which were made accessible on two hours a day, or 25 percent of my work week, encoding our finding aids website and searchable by late September. finding aids. I began with the most current ones, as they Her Clarke work, specifically encoding Senator Griffin’s were in the best format to copy and paste easily into the papers over the summer of 2010, qualified as her DigIn template, and am working backwards towards the older program project. (“DigIn” stands for the Digital Information finding aids. The older finding aids usually need to be Management Certificate Program. The program’s “Capstone updated, and sometimes transferred to newer media, before Project Course” is necessary for the completion of the encoding begins. I also check the older finding aids against (Continued on page 24)
Open Entry Fall 2010 7 New Board Member: Cheney Schopieray
Editors’ note: Cheney Schopieray is a new MAA Board Member-at-Large. He is gathering and organizing the Association’s records.
Cheney J. Schopieray is Assistant Curator of Manuscripts at the William L. Clements Library. He began his employment at the Clements Library in 2002 and has experience working on a variety of collection management and processing tasks, grant-funded initiatives, exhibits, and special projects. He received his Master’s Degree in Information Science, specializing in Archives and Records Management, from the University of Michigan in 2009.
Cheney served on the MAA Archives Committee throughout 2010 until elected a Member-at-Large in June 2010. He has accepted an appointment as archivist for the MAA, which currently involves the accumulation of Board and committee-produced materials for incorporation into the existing collection of MAA records at the Archives of Michigan. In the coming months, he will process these additions, and develop and propose a future retention and disposition schedule. He is enthusiastic and grateful for the opportunity to serve the greater body of Michigan archives and archivists, and to engage with colleagues across the State. Adopt an Archive Get Involved! By Sarah Roberts, MAA Member-at-Large Volunteers Sought for The Adopt an Archive project is currently taking nominations Nominating Committee for institutions that need volunteer help or advice from trained archivists. The goal of the project is to provide By Rebecca Bizonet, MAA Member-at-Large service to archives that need assistance with hands-on help for their collections, with archival advice, or to buy supplies. If you are interested in getting more involved in MAA, why An additional goal is to improve knowledge about the not consider serving on the MAA Nominating Committee? holdings of local historical facilities in Michigan. If you The nominating committee is tasked with filling the election know of any institutions that could use assistance, please visit slate for officers and members-at-large of the MAA executive http://miarchivists.wordpress.com/adopt-an-archive/. The board. Elections are held at the annual business meeting, website contains information about the project, as well as which takes place during the association’s annual meeting nomination and volunteer forms. You may also contact Sarah in June. In 2011, positions up for election will be Vice- Roberts at [email protected] or (517) 355-2330 for more President/President-Elect (2-year term as Vice-President and information. 2-year term as President), Treasurer (2-year term), Conference This fall, a mailing will be sent to appropriate institutions Coordinator (2-year term), and two Member-at-Large listed in Michigan History Directory. The aim is to increase positions (both are 3-year terms). Three members are needed awareness about the Adopt an Archive Project. Information to sit on the nominating committee. Contact Whitney Miller about MAA will also be included in the mailing. We hope this ([email protected]) if you would like to serve in this way or program will benefit all archives in Michigan. have any questions.
8 Open Entry Fall 2010 Subscribe to RSS updates to individual posts: MAA Info Connect! 1. From the Home page, click on the title of the By Rebecca Bizonet posting in which you are interested. 2. Once on the page for that posting, at the bottom you Co-editor, MAA Open Entry will see a link “You can follow any responses to this entry through the RSS 2.0 feed.” Since Open Entry comes out only twice a year, and because of 3. You will be taken to a page giving you a choice on how its production timeline, up-to-the-minute information cannot you would like to subscribe to the RSS feed (, such always be included. Therefore, we encourage members to as Live Bookmarks (which puts a bookmark on your follow and contribute to more current Michigan archival news browser) or Google Reader. Note that these options using the following information resources. Besides this fact allow you to subscribe to updates only for specific posts. of greater timeliness, there are other great reasons to make use of these sources and tools, including increased interactivity RSS Reader with your peers. Here is a roundup of what is available. Alternatively, if you use Google Reader, you can view updates to the entire site by pasting the site’s URL (http:// MAA Blog miarchivists.wordpress.com/) into the subscription box The MAA blog is the main home on the Internet for within Google Reader. For those not familiar with Google the Michigan Archival Association, available at http:// Reader (http://www.google.com/reader), it is a customizable miarchivists.wordpress.com. It replaces the previous MAA aggregator of news and blog feeds available to anyone with a website, but it serves the same function as the old website, free Google account. with the advantage of being more easily updateable. Here Similar feed aggregators exist which you may be interested in you will find governing information, back issues of Open exploring on your own. Entry, information about past and upcoming annual meetings, details about other MAA events and programs (like the recent How to Contribute Items Fall Workshop and our ongoing Adopt an Archive program), If you have something you would like posted to the as well as member-submitted items such as job postings at blog, contact Web Coordinator Melinda McMartin Isler Michigan repositories. Members may also make comments ([email protected]) or Interim Web Coordinator Susan on and pose questions about some of the posts. Panak ([email protected]). For existing posts, the user may make comments directly within the post. Participation How to Subscribe to Updates from all members is encouraged. You can receive notifications of blog updates in different ways. The simplest way is probably by email. At the top right- Listserv hand corner of the page, you will see a box entitled “MAA The MAA listserv is an email list maintained on behalf of UPDATES!” Enter your email address to subscribe and MAA by the Archives of Michigan. It is a place to post receive notifications of new posts by email. announcements, pose questions, hold discussions, and share resources on topics relevant to MAA members. Another way is by RSS (which stands for “Really Simple How to Subscribe Syndication” or “Rich Site Syndication,” depending on whom There are two ways to subscribe: you ask): 1. Click here to visit the listserv’s website. Scroll down until you see “Subscribing to ‘MAA-L’” and follow Subscribe to RSS updates to the entire blog: the instructions. (URL is http://www.michigan.gov/ Internet Explorer: dnr/0,1607,7-153-54463_19313-147043--,00.html) 1. Go to the main page of the blog. On the toolbar 2. Email Bob Garrett ([email protected]) directly menu of the browser, select “Tools.” at the Archives of Michigan. 2. Under Tools, select “Feed Discovery.” Any questions regarding the Michigan Archival Association 3. Click on “Subscribe to this feed.” listserv should be directed to Bob Garrett. 4. You can then drag the small orange RSS feed icon up to your bookmarks toolbar and check it periodically In Other News for new posts (read and unread items have different- Remember, too, that Open Entry is available electronically! looking icons). If you wish to change your subscription from paper to Firefox: electronic, contact the editors and you will begin receiving 1. Go to the main page of the blog. On the toolbar your copy electronically starting with the next issue. menu of the browser, select “Bookmarks.” 2. Under Bookmarks, select “Subscribe to this page.” Don’t forget that many Michigan archivists are active on 3. You will be taken to a page that gives you options on Twitter. If you are interested in Twitter, sign up for an what RSS aggregator to use, e.g. “Live Bookmarks.” account at http://twitter.com, and find out what all the 4. Select “Live Bookmarks,” and a folder for the web buzz—er, twittering—is about. (In all seriousness, this page will be placed on your browser’s bookmarks medium can be just one more way to share information about toolbar. events easily and quickly, extend your outreach to your repository’s 5. Check this folder periodically for updates (read and users and potential new users, or get some expert crowdsourced unread items have different-looking icons). input on that burning archives-related question…as well as finding out what your colleague’s cat had for breakfast that day.)
Open Entry Fall 2010 9 and National Archival Partnership (SNAP) grant project. Michigan SNAP grants, administered by the National Historical Publications and Records Commission (NHPRC), seek Collections to strengthen archives programs in the fifty states. The Michigan SHRAB project, entitled “Down on Main Street,” concerns the creation of a statewide archives catalog. In the project’s first phase, approximately two thousand Archives of Michigan catalog records of holdings in the Detroit Public Library’s Burton Historical Collection were created. Now, NHPRC Michigan Department of Natural Resources has awarded SHRAB an additional $37,000 to continue and Environment the project. SHRAB is working toward completion of a Michigan Historical Center Michigan Archival Network catalog. Any Michigan archival P.O. Box 30740 institution that is an OCLC member will be able to participate Lansing, Michigan 48909 and add catalog records. SNAP grant staff will facilitate the (517) 373-1408 cataloging process by creating “digital worksheets” in OCLC’s Email: [email protected] CONTENTdm. Web: http://seekingmichigan.org By Robert Garrett Hours: Monday through Friday, 1:00-5:00, closed on state holidays
Come to the Michigan Historical Center for a Civil War scavenger hunt! The game (built on a Scvnger ™ platform) is Central Upper Peninsula and played on a mobile phone. Participants send the text message “micivilwar” to #728-647. Then, they receive questions. The Northern Michigan University game first takes players to the Michigan Historical Museum’s Archives Civil War gallery, where they find answers among Museum exhibits and exhibit captions. Then, they go to the Archives Northern Michigan University of Michigan reception area. At the Archives, answers can 126 Learning Resource Center be found in copies of Civil War-era photographs, letters, and 1401 Presque Isle Avenue service records. Marquette, MI 49855 (906) 227-1225 Communities for Equity (CFE) recently donated its records Fax: (906) 227-1333 to the Archives of Michigan. CFE has had an impact on Email: [email protected] the perception of high school athletics in Michigan since Web: http://webb.nmu.edu/Archives/ 1994. Its advocacy for gender equity has brought about the Hours: Monday through Friday, 8:00-5:00, enforcement of Title IX in schools. CFE records will prove invaluable to gender equity studies, and the Archives of closed for lunch from 12:00-1:00 Michigan is pleased to preserve them for present and future researchers. The Cleveland-Cliffs Iron Company Records of famed architect Minoru Yamasaki (1912-1986) Digitization Project are now being preserved within the Archives of Michigan’s The Central Upper Peninsula and Northern Michigan holdings. Yamasaki’s most famous design is, perhaps, that of University Archives was awarded a grant from the National the World Trade Center. Yamasaki also designed the Century Historical Publications and Records Commission to fund the Plaza in Los Angeles, the Lambert-Saint Louis Air Terminal digitization of three record series from the Cleveland-Cliffs in Missouri, the U.S. Consulate building in Kobe, Japan, Iron Company Records. The outcome of the project will be and the McGregor Memorial Conference Center at Wayne an informational website with approximately 70,000 pages in State University. Tawny Ryan Nelb of Nelb Consulting, Inc. documents that will be made more accessible to the public. conducted a needs assessment for the material. The Archives One of the main features of the website will be an EAD of Michigan will seek grant money and donations to assist in finding aid. Users will utilize links within the finding aid to cataloging and to perform needed conservation measures. open pop-up images containing the documents. The website In the last issue of Open Entry, the Archives of Michigan will also include a blog that will be maintained by the project reported that the Michigan State Historical Records Advisory archivist and the student assistants assigned to the project. Board (SHRAB) had completed the first phase of its State The blog will document the progress of the project and
10 Open Entry Fall 2010 provide technical information about the digitization process. The website will also contain a page highlighting the history Detroit Public Library of mining in Michigan’s central Upper Peninsula, as well as a Special Collections selection of photographs that document the industry. Finally, 5201 Woodward Avenue, Detroit, MI 48202 the website will include an instructional page for high school (313) 481-1401 social studies teachers. The teachers’ page will contain lesson Email: [email protected] plans that will use the documents from the website to instruct Web: http://www.detroitpubliclibrary.org high school students about research methods using primary Hours: Tuesday, Wednesday 12:00-8:00, documents and about mining in the central Upper Peninsula. Thursday, Friday, Saturday 10:00-6:00
The website will make the records more accessible to researchers who would not otherwise be able to drive the long distance to Marquette. It will also provide a vehicle for the archives to connect the collection to communities in the Upper Peninsula that share a common heritage in the mining and lumber industries. More information about this project can be found at Cleveland-Cliffs Iron Mining Company Records Digitization Project Blog, http://cciarchives. wordpress.com/.
By Rachael Bussert, Project Archivist
Dennis W. Archer Collection Former Michigan State Supreme Court Justice Dennis W. Archer served two four-year terms as Mayor of the city of Detroit (1994-2001) and was President of the National Clarke Historical Library League of Cities in 2001. Archer gave his personal and Central Michigan University municipal records of his term as Mayor of the city of 250 Preston St. Detroit, as well as his Supreme Court papers, to the Detroit Mount Pleasant, MI 48859 Public Library (DPL). Mr. Archer and his wife, Trudy, also (989) 774-3352 gave $25,000 to the DPL to assist in the processing of the Email: [email protected] collection. The Dennis W. Archer Collection was publicly Web: http://clarke.cmich.edu/ available for research beginning on April 29, 2010. An Hours: Monday through Friday 8:00-5:00, exhibit, “Dennis W. Archer: A Commitment to Justice and Saturday 9:00-1:00 Public Service,” was unveiled at the DPL on April 29, 2010, at a fundraiser held at the Main Library. Mr. and Mrs. Archer The priority project to encode Google-searchable finding invited 14 Detroit-based cultural entities to be part of the aids at the Clarke Historical Library successfully continues by festivities to bring a collective awareness to the arts in Detroit Archivist and Assistant Professor Marian Matyn. Notably, and to demonstrate their commitment to sustaining Detroit’s the papers of Senator Robert P. Griffin and the business rich cultural legacy. The exhibition was on display at the records of the Aladdin (Kit Home) Company of Bay City Main Library from April 29, 2010, through August 15, 2010. have recently been encoded and were made searchable online in late September. For more information on the process and Michigan Archival Association Reception Clarke’s encoded finding aids webpage see Marian’s article On May 24, 2010, the Special Collections of the Detroit on page 7, entitled “Encoded Finding Aids Project at the Public Library (DPL) hosted the Michigan Archival Clarke.” Association (MAA) Conference reception in the Library’s stately Old Fine Arts Room. Attendees partook of food, By Marian Matyn Michigan Collections Continued on page 18
Open Entry Fall 2010 11 Motown Revisited! Review of MAA’s Annual Meeting Thursday-Friday June 24-25, 2010 By Amy L. Reimann, MAA Conference Coordinator & Vice-President* Director of Archives & Alumni Affairs, Starr Commonwealth *Editors’ note: Amy Reimann has recently resigned. Kristen Chinery is the acting Vice-President until the next annual meeting. The 2010 annual meeting took place June 24-25 at Attendees bid on items such as a baseball signed by Detroit the fabulous Doubletree Fort Shelby Suites Hotel and Tiger Willie Horton, an Eames chair from the Herman Miller Conference Center in downtown Detroit. Attendees Company, a lovely quilt supplies basket, and many books and gathered Thursday morning for an opening plenary kick- other items. A record-setting amount was collected, which off with MAA President Whitney Miller of the Michigan will help provide scholarships for students in the archival State University Archives and Historical Collections, and programs at Wayne State and Michigan, as well as awards Mike Smith, Director of the Walter P. Reuther Library at for those students participating in the “Best Use of Primary Wayne State University. Then sessions on digital finding aids, Source Material” in the Michigan History Day competition. collection oddities, archival education, and the Google Project were held before the luncheon business meeting. Much Many thanks to Program Committee Chair Marilyn McNitt work was done by the board over the past year to update and committee members Mike Smith, Dan Golodner, and the MAA Constitution and Bylaws, and presentations on Karen Morgan. Kudos to the Local Arrangements Chair editorial changes to these two documents were made during Mary Wallace and committee members Kristen Chinery, the business meeting. Discussion and voting to approve Elizabeth Clemens, Jo Russ, Troy Eller, and Deborah Rice. the changes followed. Board seat elections were held: Amy Special thanks to Carol Vandenberg for organizing the silent Reimann of Starr Commonwealth was elected to the position auction donations, and to Nancy Richard and Susan Panak of Vice-President/President-Elect,* Susan Panak of Spring for their assistance at the silent auction. Great thanks to John Arbor University returned to the Secretary position, and Gibson of the Burton Historical Collection, Detroit Public board members-at-large are Sarah Roberts of MSU and Library, for providing the reception location and Mike Smith Cheney Schopieray of the Clements Library at the University of the Walter P. Reuther Library for sponsoring breakfast for of Michigan. Thursday morning. We couldn’t have done it without you all!
After the luncheon, conference attendees could tour the See you all next year at Beaver Island!! Ford Piquette Avenue plant or Comerica Park, or take an architectural tour of the downtown area. Many participated and a great time was had by all. The Burton Historical Annual meeting attendees gather at the Fort Collection at the Detroit Public Library and the Friends of Shelby Hotel in Detroit on June 24, 2010. the Detroit Public Library hosted a gathering on the third floor with hors d’oeuvres and wine. Special items from the collection, such as an original handwritten manuscript by Laura Ingalls Wilder and some rare prints and books, were on display.
Friday’s schedule included sessions on MeMail, creating Drupal and KORA web pages, issues facing archivists today, and the restoration of the conference hotel. At the luncheon, a keynote speech by Kevin Boyle of Ohio State University was enjoyed, as he recounted the importance of archives in the work of historians such as himself. He had many tales of stories and people he encountered in archives as he worked on his ideas for publications.
The day wound up with the silent auction of items to benefit the scholarship and Michigan History Day prize funds.
12 Open Entry Fall 2010 A
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A & B: MAA President, Whitney Miller, runs the business meeting after lunch while members review relevant documents, June 24, 2010. C: Jennie Thomas arrives for breakfast networking. D: Kristen Chinery (right) and colleagues talk during breakfast. E: Craig Wright and Brian Williams share stories during lunch. F: Sharon Carlson and Jo Russ present a session on “The Modern Archivist,” June 25, 2010.
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A: Frank Boles prepared a program for the session “Collection Oddities” and although unable to attend, Marilyn McNitt ably gave a dramatic reading of his interesting paper. B: Mike Smith gave a rousing plenary address “Diverse, Digital, and Documentary Challenges” for the anniversary of the Walter P. Reuther Library, June 24, 2010. C & D: Attendees network between sessions and at lunch. E: Prof. Kevin Boyle of The Ohio State University gave a thought- provoking keynote address “Looking for History in Some Very Small Places,” June 25, 2010. F: Lisa and Jeremy Barney listen to Prof. Boyle’s talk. C
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14 Open Entry Fall 2010 A D D: University of Michigan colleagues enjoy the reception at Detroit Public Library, June 24, 2010. E: Geoff Reynolds gets the details on the delicious food from the caterer for the reception. F: At the Atwater Brewery during an evening gathering organized by Toni and John Gibson, June 24, 2010. A: Buffet lunch at Fort Shelby Hotel enjoyed by attendees including on right, John Gibson and Mike Smith. B: Attendees enjoy the reception hosted by the Detroit Public Library Special Collections, June 24, 2010. C: In the dugout during the Tigers’ Comerica Park Tour, June 24, 2010.
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Open Entry Fall 2010 15 Michigan History Day State Champions for 2010 By Shannon White Historical Society of Michigan Email: [email protected]
Michigan elementary, middle, and high school students Association, Michigan Oral History Association, and the received top honors at the Michigan History Day State Finals Friends of Michigan History. on Saturday, April 24, at The Henry Ford in Dearborn. Lead sponsors of History Day include Meijer Inc., the Winners at the state finals included students from Ada, Ann Cook Charitable Foundation, the Richard and Helen DeVos Arbor, Atlantic Mine, Bay City, Calumet, Canton, Chassell, Foundation, the Detroit Salt Company, and Amway. In Comstock Park, Detroit, Dollar Bay, Galesburg, Gobles, addition, financial support was provided by the Holland Area Grand Rapids, Hancock, Holland, Houghton, Howell, Historical Society and the Algonquin Club of Detroit & Kalamazoo, Kawkawlin, Lansing, Middleville, Montague, Windsor. Muskegon, North Muskegon, Northville, Plymouth, Portage, Rockford, Saginaw, South Haven, Twin Lake, Waterford, West Here are the winners of the special award sponsored by the Branch, Whitehall, and Ypsilanti. Michigan Archival Association:
This year, about 5,500 students competed in the Michigan YOUTH DIVISION: History Day program. After competing in regional districts “CPR Mannequins: They’re No Dummies!” statewide, 278 students from across Michigan reached the Asia Korkmaz state finals. Finalists chosen at the state competition in the Hometown: Ypsilanti junior and senior divisions then moved on to the national School: Ann Arbor Learning Community contest. It was held in June in College Park, Md., where Individual Performance Michigan students competed against their peers from across the country on National History Day. JUNIOR DIVISION: “Edwin Van Deusen: Advocate for the Michigan Insane” Michigan History Day offers a fascinating opportunity to Olivia Russell, Genevieve Nicolow move social science beyond routine learning. Students Hometown: Kalamazoo perform research on an individually chosen topic. They then School: Maple Street Middle School present their work through the disciplines of writing, art, Group Exhibit literature, music, drama, and/or visual communications. SENIOR: “Students put in tremendous effort researching their topics “The United States Constitution: Innovative Ideas Form a and it shows throughout the day as they are interviewed Living Document and Breathe Life into a Nation” by our volunteer judges,” said Shannon D. White, assistant Alayna Klco director of the Historical Society of Michigan, which runs Hometown: Whitehall the event. School: Whitehall High School All entries were tied in some way to the National History Day Senior Individual Performance theme for 2010, innovation in history. A full list of winners can be found at the Michigan History Day website www. Michigan History Day is an educational program of the hsmichigan.org/mhd.php. Historical Society of Michigan, the state’s oldest cultural organization. For more information, visit www.hsmichigan.org Each year special awards are given in a number of categories. This year special awards were sponsored by the Michigan Genealogical Council, Arab Community Center for Economic and Social Services, Michigan Roundtable, Lexington Group in Transportation, Michigan Archival
16 Open Entry Fall 2010 Beaver Island! A Preview of MAA’s Annual Meeting, June 22-24, 2011 By Whitney Miller, MAA President Michigan State University Archives and Historical Collections Email: [email protected]
Please plan on joining us on Beaver Island for the 2011 Annual Conference, Wednesday-Friday, June 22-24. Beaver Island is the largest island in Lake Michigan and is about 32 miles northeast of Charlevoix. Geoffrey Reynolds, our conference coordinator, and William LeFevre, our local arrangements committee chair, have been diligently conducting research (including site visits) to coordinate all the necessary arrangements. In fact, not only are they developing a conference to satisfy our archival education needs, they are also exploring several recreational and social events suitable for families and friends to attend, including golfing, hiking, fishing, boating, and shopping. Transportation to the island will be via ferry, or with a reasonably priced air service. There will be several options for accommodations, including hotels, B&Bs, and house rentals, for those who want to take an extended vacation on the island. All sessions will be conducted at the island’s community center. We are also arranging for local islanders to speak to us about local history and traditions. The theme for this event will be: “No Man is an Island: The Convergence of Archives, Geography and History.” (Apologies to John Donne)
Françoise, the conference mascot.
Beaver Island (point A on map) is located If you have ideas and suggestions for the 2011 in Lake Michigan between Michigan’s Annual Meeting, please contact: Upper and Lower Peninsulas. Geoffrey Reynolds, Conference Coordinator Email: [email protected] William LeFevre, Chair, Local Arrangements Email: [email protected]
Open Entry Fall 2010 17 illuminated calligraphic manuscript by Alberto Sangorski in a Michigan Collections jewelled binding by Rivière & Son, 1912; Motown “Hitsville Bulletin” (Feb 1964); and a letter from Detroit Tigers to Ty Cobb regarding the purchase of his contract (1905). Detroit Public Library Attendees strolled along the third-floor balcony overlooking Special Collections Woodward Avenue, which boasts seven vaulted ceilings (continued from page 11) depicting the Seven Ages of Man from Shakespeare’s As You Like It in colorful Pewabic tile. wine, and pleasant conversation while treated to a display of nearly fifty treasures from the Burton Historical Collection, the E. Azalia Hackley Collection of African Americans in the Performing Arts, the Rare Book Collection, the Ernie Harwell Sports Collection, and the National Automotive History Collection. Among these treasures were a Sumerian clay cone, ca. 2,000 BCE, with cuneiform text; 15th-century illuminated manuscript Book of Hours; first editionKing James Bible (1611); Copernicus’ De Revolutionibus Orbium Coelestium, 2nd ed. (1566); Kate Greenaway original watercolor; original deed and wampum belt for the sale of Belle Isle (1769); original George Washington diary (1789-90); Grace Bedell letter to Abraham Lincoln advising him to grow a beard (1860); bill of sale for a slave in Detroit (1795); Mark Twain unfinished manuscript “Huck Finn and Tom Sawyer Among the Indians”; Laura Ingalls Wilder manuscript “These Happy Golden Years”; Fisk Jubilee Singers Scrapbook; “The May Queen and Other Poems” by Alfred Lord Tennyson; an
Mark Twain Celebration The Detroit Public Library Friends Foundation and the Detroit Public Library celebrated the 175th anniversary of the birth of Mark Twain (i.e. Samuel Langhorne Clemens, 1835-1910) and the 100th anniversary of his death on Friday, October 15, 2010, at 6:30 p.m. at the Main Library Friends Conference Room. Dr. Lawrence I. Berkove, Emeritus Professor of English at the University of Michigan- Dearborn was the guest lecturer. Select items from the Twain collection housed in the DPL’s Rare Book Collection were on display. An online exhibit of Twain materials was made available for viewing at http://www.detroitpubliclibrary.org/ burton/mark%20twain/index.html. A reception immediately followed. The event was free to members of the Friends and members of the Book Club of Detroit.
18 Open Entry Fall 2010 Fifth Annual Automotive Authors Book Fair Rebecca McNitt, a recent graduate of Sponsored by the Friends of the National Automotive the University of Michigan School of History Collection (NAHC), the book fair will be held on Information, with one of the collections Saturday, November 20, 2010, from 2 p.m.-5 p.m. at the she has digitized for the Library and a Skillman Branch Library (121 Gratiot, Detroit 48226). Over CD containing the digital files. twenty authors who write about the world of cars and their societal impact will share with the public their passion for all things automotive. Books will be available for purchase. This event is free and open to the public. For a complete listing of participating authors and a map of the area, please visit www.detroitpubliclibrary.org/NAHC. You may also contact the DPL Friends Foundation office at (313) 481-1357 or scanned more than 20,000 pages of documents and [email protected]. 2,000 photo contact sheets and added them to either the Archives Research Catalog of the National Archives, the Irwin Toby Holtzman Library’s website, or both. All are accessible through the Book lover and passionate library supporter, Toby Holtzman, Gerald R. Ford Presidential Digital Library at http://www. died July 31, 2010. Born in Detroit, Toby worked at fordlibrarymuseum.gov/library/docs.asp. Projects begun Holtzman and Silverman, the firm begun by his father or completed since we last reported to Open Entry include: that gained a reputation for creating quality and value in • President’s Daily Diary, 1974-1977 – All 9,190 pages thousands of single family homes, condominiums, and of this detailed activities log covering 896 days are now apartments. Aside from his successful business endeavors, available on the website. Google and other search engines Toby and his wife, Shirley, shared a lifelong passion for have found and indexed the files. books and libraries. His collections – which can be found in • Republican Congressional Leadership Meetings with 15 libraries around the world – included William Faulkner, President Richard Nixon, 1969-1973 – House Minority Leader John Osborne, African American literature, Boris Pasternak, Gerald Ford and other Republican leaders in Congress Joseph Brodsky, and Isaac Babel. Toby was a dear friend and worked closely with the White House on many legislative supporter of the Detroit Public Library. As a memorial gift initiatives. These 1,948 pages cover 82 of these meetings to the DPL Rare Book Collection, the DPL Friends have and may include formal minutes, handwritten notes, a press purchased a signed first edition of Dr. Martin Luther King’s briefing, transcripts, etc. book Where Do We Go From Here: Chaos or Community? • Gerald R. Ford Congressional Newsletters, 1950-1973 – Scanning is also complete for the 1,918 pages of Ford By Mark Bowden congressional newsletters covering 1950 to 1973. • Vladivostok Summit Online Exhibit – This exhibit combines photographs, 419 pages of digitized documents, Gerald R. Ford Presidential and a text drawn from President Ford’s memoir A Time to Library Heal. Included are declassified “memcons” (memoranda National Archives and Records of conversations) detailing the discussions, on arms con- trol and other issues, between President Ford and Soviet Administration General Secretary Leonid Brezhnev at the summit meeting 1000 Beal Avenue in November 1974, and also preliminary discussions held Ann Arbor, MI 48109 in Washington and Moscow in the preceding months. (734) 205-0555 • 1976 Swine Flu Immunization Program Online Exhibit Fax: (734) 205-0571 – Included are 116 pages of selected documents. Email: [email protected] • White House Photographic Office Contact Sheets – The Hours: Monday through Friday 8:45-4:45, Library’s audiovisual staff spent many years compiling a de- closed Federal holidays tailed database describing the 290,000 photographs taken by Digitization the White House photographers during the Ford adminis- Work continues on a significant effort launched in June 2009 tration. We are now in the process of digitizing the approxi- involving both the systematic digitization of collections (or mately 12,800 contact sheets that the White House made portions thereof) and occasional website thematic exhibits from the 35mm negatives and linking them to database on Ford administration topics. With the financial support reports for posting on the web site. The first several weeks of the Gerald R. Ford Presidential Foundation, we have of the administration are already available for viewing.
Open Entry Fall 2010 19 Mayaguez, seized by the Khmer Rouge in May 1975; and the Gerald R. Ford Presidential Michael Kelly Political Ephemera collection, 1912-2008 (12 Library (continued) ft.). The latter collection includes campaign handouts, flyers, posters, newspaper and magazine articles, and other political Openings ephemera. It covers presidential candidates, presidential The staff embarked on a major effort to increase the rate hopefuls, and candidates for state and local offices, with a at which we are opening foreign affairs/national security concentration on the era of 1960 to 2000. collections. By devoting additional resources to systematic declassification review and the processing of returns of documents reviewed by agencies through the Remote Research Grants Archives Capture (RAC) and the Mandatory Review The Gerald R. Ford Presidential Foundation Research processes, we can report the following openings: Travel Grants screening committee met at the Library in • National Security Adviser. Presidential Briefing Material for October and April and selected a total of 26 individuals to VIP Visits (9.2 linear feet). The collection contains briefing receive support for their visits to the Library. Included were materials prepared for President Ford’s meetings with visiting recipients from all over the United States and from several heads of state and government officials. foreign countries. • National Security Adviser. Presidential Agency File (8.8 linear feet). Material showing President Ford’s involvement Josh Mound was chosen as the 2010 winner of the Gerald R. in policy decisions, meetings, and various issues arranged Ford Scholar Award in Honor of Robert M. Teeter. Mr. Mound is by names of Federal government agencies or international a doctoral student in History and Sociology at the University organizations. of Michigan and is completing his doctoral dissertation: • National Security Adviser. Presidential Subject File (9.6 Inflated Hopes, Taxing Times: The Politics of Economic Crisis in the linear feet). Arranged by subject with the largest files con- Long 1970s. He is examining contested economic politics cerning Congressional relations, energy, foreign aid, military through the intertwined issues of taxation and inflation exercises, presidential determinations, SALT (arms control), during the 1970s, and how Democrats and Republicans and trade. struggled to meet the public’s demands for tax reform. • National Security Adviser. Legislative Interdepartmental This annual award of $5000 is given to a doctoral student Group File (3.2 linear feet). The bulk of the collection is ar- conducting dissertation research and writing on an aspect of ranged in case files by meeting date. It concerns relations the United States political process during the latter part of with Congress on such topics as foreign aid, arms transfers, the 20th century. It was established in 2005 to honor the life and the Vietnam War. and work of Robert Teeter. • Ford Library Project File of Documents Declassified through the Remote Archive Capture (RAC) Program. The declassification By William H. McNitt staff has added 19 boxes (almost 8 linear feet) to this collec- Email: [email protected] tion over the last year. • National Security Adviser. Trip Briefing Books and Cables for Henry Kissinger. The staff has completed and opened the Grand Valley State University first 17 boxes (7 linear feet) covering Kissinger’s diplomatic Special Collections & University Archives missions between August 1974 and early September 1975. Seidman House Included are communications exchanged between Kiss- 1 Campus Dr. inger and staff at the White House and State Department Allendale, Michigan 49401-9403 while he was away from Washington, detailed reports on (616) 331-2749 Kissinger’s meetings with foreign leaders, as well as sum- Email: [email protected] maries of concurrent events in Washington and elsewhere Web: http://www.gvsu.edu/library/specialcollections/ in the world. Work continues on processing this collection Hours: Monday through Friday, 9:00-4:30, hours vary during and a related collection of Trip Briefing Books and Cables for semester intersessions and summer President Gerald Ford. Grand Valley State University (GVSU) is celebrating its Accessions 50th anniversary. The Special Collections & University Selected acquisitions include the papers of Ambassador Archives has been busy for the past few years assisting with to Japan and Deputy Secretary of State Robert Ingersoll; a commemorative publication and the official anniversary papers of Charles Miller, captain of the merchant ship website at: www.gvsu.edu/anniversary. The University’s
20 Open Entry Fall 2010 Digital Collections website has, in part, been created to All American Girls Professional Baseball League— provide access to the holdings of the University Archives for The All American Girls Professional Baseball League was the 50th anniversary. The student newspaper, The Lanthorn, started by Philip Wrigley, owner of the Chicago Cubs, during University photographs, yearbooks, and publications of the World War II to fill the void left by the departure of most News & Information Services are among items scanned and of the best male baseball players for military service. This used in the preparation for the celebration. growing collection of video interviews of former players is being conducted by Grand Valley’s History Department in EAD conversion conjunction with the Veterans History Project. GVSU hosted University of Michigan’s Eric Hansen, an M.S.I. candidate in the University of Michigan School Insel-Bücherei series—The German publishing company of Information. The intern updated previously existing Insel Verlag was founded in 1899 by Anton Kippenberg in Special Collections finding aids for adherence to DACS Leipzig. The Insel-Bücherei series was begun in 1912. This and generated a process for transforming finding aids collection includes decorative covers from 156 volumes of into EAD XML for use in CONTENTdm. The project this series. included writing training documentation for subsequent student employees and creating a versatile XML template US Navy Recognition Training Slides—Slides developed that applies to Special Collections & University Archives during World War II as a training tool, for top-side battle- objectives. The project resulted in the conversion of forty station personnel on board ship and for all aircraft personnel, finding aids by Eric Hansen and undergraduate Leigh by the US Navy. This collection includes 426 slides of WWII- Keller. University Archivist Nancy Richard and Mr. Hansen era ships and aircraft. generated a similarly versatile processing template for writing finding aids intended for conversion. This work-in-progress By Nancy Richard can be found at: http://gvsu.cdmhost.com/cdm4/browse. php?CISOROOT=%2Fp15068coll2
Digital Collections Other recent collections added to Grand Valley’s Digital Collections site www.gvsu.edu/library/digitalcollections include the following: The sleigh haul, block print no. 15, The Pine Tree in The Pine Tree in Michigan—The Pine Tree in Michigan Michigan by the artist, Joseph Sparks, about 1940. depicts the drama of Michigan’s pine woods in 26 block prints carved by the artist, Joseph Sparks, from his original sketches for the Works Progress Administration. These 26 block prints are in a recently purchased bound volume.
Open Entry Fall 2010 21 Ilitch Holdings Corporate Collection Openings Archives Sarah Roberts and Ed Busch have been busy processing Ilitch Holdings small accessions, and fragments, and wrapping up some previously started larger collections. Of note are additions 2211 Woodward Ave. to the College of Human Medicine Records and an addition Detroit, MI 48201-3467 to the Ralph Turner Papers; Turner was an MSU professor (313) 471-6176 of Criminal Justice. Rita Rosenberg, wife of Dr. Barnett Fax: (313) 471-6323 Rosenberg, has committed to donating his papers. Dr. New Hire Rosenberg was the MSU professor of chemistry who Courtney L. McAlpine has recently been named archive developed the anti-cancer drug cisplatin. The papers include manager of the Ilitch Holdings Corporate Archives, the material from the Barros Research Institute, which Dr. company that provides professional services to the businesses Rosenberg founded. We are looking forward to receiving this owned by Michael and Marian Ilitch. Courtney received her important collection and making it available. MLIS with a certificate in archival administration from Wayne State University, and a BA in sociology and psychology from Three new exhibits have made their appearance on our On Michigan State University. She comes to Ilitch Holdings the Banks of the Red Cedar website
The Ilitch companies in the food, sports, and entertainment Grants In July, the UAHC submitted the Vietnam Project Archives industries include Little Caesars Pizza, Blue Line Foodservice grant to the NEH. This project’s goals are to make the Distribution, the Detroit Red Wings, Olympia Entertainment, records of a significant international program accessible Olympia Development, Little Caesars Pizza Kit Fundraising online and to develop innovative research tools to encourage Program, Champion Foods, and Uptown Entertainment. new scholarship and collaboration. Contributors to this Michael Ilitch owns the Detroit Tigers and Marian Ilitch owns grant proposal were Cynthia Ghering (UAHC), Charles MotorCity Casino Hotel. The Ilitch Holdings Corporate Keith (History Department), Dean Rehberger (Director Archives includes documents and artifacts from all Ilitch of MATRIX), Beth Dutridge-Corp (History Department companies. graduate student), and Purdom Lindblad (graduate student By Sharon Arend at the University of Michigan’s School of Information). The Email: [email protected] grant (if awarded) will be staffed by UAHC, MATRIX, and the MSU Department of History, with collaboration from the Texas Tech University’s Vietnam Center and Archives. Michigan State University University Archives & Historical Collections Past Activities 101 Conrad Hall In the early spring, staff began revising our general retention East Lansing, MI 48824-1237 schedules and creating a model for specialized schedules. We (517) 355-2330 used our existing schedules and then added in elements from Fax: (519) 353-9319 those used by The Ohio State University. These retention Email: [email protected] schedules are currently circulating around campus for review. Web: http://archives.msu.edu Hours: Monday through Tuesday, Thursday through Friday In April, Public Services Archivist Portia Vescio spoke at 8:30-12:00 and 1:00-4:30, Wednesday 1:00-4:30 the Ingham County Genealogical Society meeting and gave a presentation about genealogical resources that are available Staff Changes in the University Archives & Historical Collections. In May, We are currently reviewing applications for an Information the UAHC hosted an open house for staff from Libraries, Technologist that will be supporting the University Archives Computing & Technology departments. Highlights from the & Historical Collections (UAHC). collections were on display and staff learned fun facts about
22 Open Entry Fall 2010 MSU’s history. Following the open house, University Records Historical Collections to learn about the archives and a Archivist Whitney Miller gave a presentation to the MSU little bit about MSU history. Portia Vescio led the session, Alumni Club of Mid-Michigan. Whitney spoke about the with Director Cynthia Ghering and intern Stephanie Soule unique collections, current educational projects using archival assisting. materials, and our new online presence. Our display cases currently contain Whitney Miller’s exhibit The Civil War Sesquicentennial begins in 2011, so the UAHC on the MSU Railroad Club’s Project 1225 (The Story of started a project, led by Processing Archivist Ed Busch, to Pere Marquette #1225) and Ed Busch’s exhibit on MSU’s transcribe and then put online the collections related to the connection to the movie Spartacus, released in 1960. Engine Civil War. This is a big effort and is using staff, interns, #1225 was used as a model for the movie Polar Express. students, and volunteers to get the work done. Look for Crowd cheers recorded during a 1959 MSU football game further developments as 2011 approaches. were used in the Spartacus movie.
Members of the UAHC staff attended the Midwest Upcoming Activities Archives Conference Annual Meeting in Chicago and The Fall Semester at MSU is well underway. Several classes the Michigan Archival Association Annual Meeting in are using the archives this fall, including a freshman seminar Detroit. At MAA, Ed Busch talked about KORA, a digital taught by Portia Vescio. The class is being taught out of application and processing platform, which is used for our the archives, and teaches students about the history of the On the Banks website. college through the primary resource materials available in the archives. We are expecting another record-setting fall for The year-long MSU Digital Curation Planning Project visitors to the archives. ended on June 30, culminating in a final report that may be downloaded from http://msudcp.archives.msu.edu/?p=73. In September, Portia Vescio gave a presentation at The Outcomes of this project include new collaborations between Marquette (a senior living complex) entitled, “Scandals, UAHC and Central IT, as well as future projects developing Scallywags, and (Un)Savory Stories from MSU History.” digital curation solutions campus-wide and within individual At the end of September, Lisa Schmidt attended the Best units. Electronic records archivist Lisa Schmidt gave a Practices Exchange in Phoenix and gave a presentation on the presentation on the project to the SAA student chapter at the Spartan Archive project. University of Michigan’s School of Information in March. In October, Portia Vescio presented on “The Legacy of The summer was also very busy at the University Archives & the Past: Faculty Collections in the University Archives Historical Collections. Researchers from various states visited & Historical Collections” at the Lifelong Library Emeriti East Lansing to use the collections. Staff members from the Program. UAHC were invited to participate in the MSU Agriculture Expo, to exhibit MSU history highlights, and to offer advice In November, staff will have a booth at the College of on researching family histories. We also made an appearance Agriculture and Natural Resources’ Autumnfest, the largest at MSU’s Great Dairy Adventure and showed kids how the annual tailgate, held prior to the football game vs. Purdue. university’s dairy program has evolved over the years. The Archives @ MSU blog http://msuarchives.wordpress. In August, Director Cynthia Ghering taught our first ever com provides information on current events, public hours, class on records management procedures, targeted to and news about the collections. We can also be found on university staff, for MSU’s Human Resource Developtment Facebook
Open Entry Fall 2010 23 involving members of the Communist Party, Black Panthers, Walter P. Reuther Library African Americans during the civil rights movement, and Wayne State University inmates from the 1971 Attica Prison uprising. The James 5401 Cass Ave Lindahl Papers, 1930s-1950s, include 23 storage boxes of Detroit, MI 48202 publications related to unionism, workers rights, and social (313) 577-4024 causes. http://www.reuther.wayne.edu Email: [email protected] Web: http://www.reuther.wayne.edu/ By Troy Eller Hours: Monday and Tuesday 11:00-6:45, Wednesday through Friday 9:00-4:45, closed Saturday and Sunday The Reuther Library has created an online gallery of images Encoded Finding Aids at the Clarke from the Tony Spina Collection. Spina was the Chief (Continued from page 7) Photographer for the Detroit Free Press and received more than Master’s Degree in Information specializing in Digital 450 awards for his local, national, and international work, Information Management at the University of Arizona including a shared Pulitzer Prize for his and the newspaper’s graduate school.) We both benefited immensely from coverage of the 1967 Detroit riots. More images will be this project: the Clarke has a large manuscript collection added to the gallery over time. http://www.reuther.wayne. of national importance (the Griffin papers) encoded and edu/image/tid/540 Google-searchable, we have an EAD Guidelines Manual that Dana created citing best practices, processes, and constraints, In June, WatRUfightn4, a video produced by Matrix Human and Dana received practical experience and completed her Services and Wayne State University with the support of DigIn program project. Also, by encoding the finding aid for numerous metropolitan Detroit organizations, received the Aladdin records, Dana made it possible for the Clarke to an Emmy® from the Michigan Chapter of the National apply for a grant to digitize specific Aladdin business records Academy of Television Arts & Sciences in the Societal that are often requested by patrons and difficult to use in Concern category. Reuther Library staff provided archival their current format. By digitizing these records, we should footage and images for the video, and library director Mike be able to provide often-requested information to patrons Smith co-wrote the script and served on the planning more easily and eliminate many detailed, time-consuming committee. The aim of the video is to inspire civic searches by staff. engagement and social activism in high school students by sharing the story of UAW past president Walter P. Reuther Lastly, the Clarke and other participating institutions, whose as well as local community activists today. The video and encoded finding aids webpages are hosted by the University companion guide have been distributed to civics teachers of Michigan, are collaborating with Daniel Pitti, of University in Detroit high schools. The video can be viewed on the of Virginia’s Institute for Advanced Technology in the project website and users can upload videos about their own Humanities, in an Encoded Archival Context-Corporate Bodies, community projects. http://watrufightn4.org/ Persons, and Families (EAC-CPF) project. Funded with a grant from the Institute of Museum and Library Services (IMLS) The Reuther has recently opened collections related to and called Social Networks and Archival Context Project Detroit history and civil rights. Part 2 of the Coleman A. (SNAC), this project will be a “proof of concept” prototype Young Papers, 1972-1993, includes correspondence, city system utilizing the new EAC-CPF standard. The California governance records, and subject files from Young’s 20-year Digital Library and UC Berkeley are sub-grantees. Descriptions tenure as the mayor of Detroit during a tumultuous time in of creators in the Clarke’s encoded finding aids will be the city’s economic, political, and social history. The Detroit formatted following the new EAC-CPF standard. They will be Renaissance Records, 1974-1993, document the non-profit matched and enhanced against the Library of Congress’ Name organization of business and community leaders, which was Authority File and the Getty Vocabulary Program’s Union List formed in 1970 to focus on the redevelopment of Detroit of Artists’ Names. At the end of the project, the participating following the city’s 1967 riots. The Michigan Coalition for institutions will have access to new EAC records. This should Human Rights Records, 1975-2005, include the activities insure that the Clarke’s encoded finding aids stay current with and operations of this organization, which was founded by new, emerging standards. Detroit-area religious leaders representing a broad range of Jewish, Christian, and Muslim denominations, and was Please peruse the Clarke’s encoded finding aids webpage. dedicated to improving race relations in the Detroit area and If you are considering encoding finding aids and have any promoting social justice and other liberal causes. questions I can help you with, please feel free to contact me Part 2 of the Ernest Goodman Papers, 1929-1997, primarily at [email protected] or (989) 774-3990. I am very concerns Goodman’s involvement in controversial First grateful to the University of Michigan for hosting our website Amendment and civil rights cases and legal proceedings and to Chris Powell for getting my templates online.
24 Open Entry Fall 2010 “Because single students outside the classroom are Theme for 2011 History welcome, please urge young people in your families, in your neighborhood, or at your place of worship to participate in Day Announced History Day,” stated Wagenaar. “It could initiate a lifelong love By Hugh Gurney of history in your daughter, nephew, or the grandchild of a friend.” Historical Society of Michigan Students are encouraged to start thinking about and selecting The History Day theme for 2011, it was announced recently, a topic early in the academic year. Once the topic is selected, is Debate & Diplomacy: Successes Failures, Consequences. they can delve into primary sources dealing with their topic. “Each year, the National History Day office selects a theme, While the Internet makes it possible today to access excellent which all History Day entries must address,” explained Shannon sources from all over the globe, the Historical Society of White, Assistant Director for the Historical Society of Michigan. Michigan still encourages students to explore local sources “The various agreements and treaties with Native Americans, available in local libraries and historical societies. “Some of the the Toledo War and its resolution, and numerous agreements most compelling entries come from oral history interviews with relating to the Great Lakes are among the myriad of topics from grandparents or elderly neighbors, who can clearly define the which students can choose to address this theme.” impact of a certain innovation on their lives,” said White. Michigan History Day is the Michigan manifestation of If many classes in a school or school district are participating, National History Day. The academic competition engages the first competition for students may be in their own young people in history by having them actually research community. For most, the first chance to see how the topics as a professional historian would, by reviewing and student’s entry measures up against others comes at a District evaluating primary source materials, then presenting their competition. For History Day, Michigan is divided into findings to a panel of history professionals who are reviewing ten districts. District competitions for 2011 will be held in and judging many entries in a single day. The competition is February or March. Check www.hsmichigan.org for the date open to all Michigan students, grades 4-12, who are judged in of the competition in your part of the state and the contact three grade appropriate divisions, Youth (grades 4-5), Junior information for your District Coordinator. In all competitions, (grades 6-8), and Senior (grades 9-12). “All students are entries are judged by a panel of three history professionals, who welcome,” commented Larry Wagenaar, Executive Director review each entry and engage the student in a discussion about of the Historical Society of Michigan, “whether from public, relevant sources and how he or she arrived at conclusions. private, charter, or parochial schools, or whether they are home Finalists from each district competition will then gather on schooled. While it is great if they can participate as part of a Saturday, April 30, 2011, at Grand Valley State University class project, we have many young people who enter on their in Allendale, near Grand Rapids, for the state competition. own or as part of an extra credit program.” Finalists in the Junior and Senior Divisions at the state Students have many options as to how they present their competition then advance to the National History Day finals entries. Based on their particular interests and talents, they may in College Park, Maryland, in June. At the 2010 finals, several enter an historical paper, an exhibit, a documentary, a drama, Michigan students won top honors among the 2,400 students or a website. Except for the historical paper, which must be from all over the nation. an individual effort, students choose whether to work alone “We urge historians at schools and colleges, at museums, at on their project or in groups of two to five classmates. “Years archives and other institutions to involve themselves in History ago, virtually all students elected to do exhibits,” noted District Day, by implementing it in your classroom, by encouraging Coordinator Hugh Gurney. “But they now realize they may young people showing even a slight interest in history to have a better chance of winning in another category, such as participate, by mentoring students coming to your institution, drama. We are also seeing more and better historical papers.” and by serving as judges at History Day competitions at all “We encourage all teachers, grades 4-12, to take a good look at levels,” commented Gurney. “By doing so, you are helping History Day and how it could make your academic year more recruit the next generation of historians.” fulfilling,” White added. “It is a proven strategy which can For deailed information, contact Shannon White, Assistant fit easily into many classrooms, not just history. We have had Director, Historical Society of Michigan, 5815 Executive Drive, many successful entries from English as a Second Language Lansing, MI 48911-5352, phone her at (517) 324-1828, email classes.” A variety of helpful materials is available through the her at [email protected] or visit the Historical Society of Historical Society of Michigan, both in print form and on their Michigan’s website at www.hsmichigan.org. www.hsmichigan.org website. White and District Coordinators scattered throughout the state are ready to address concerns, answer questions and visit schools and classrooms.
Open Entry Fall 2010 25 MAA Board Member MAA Silent Auction By Carol Vandenberg, Election Results MAA Board Member-at-Large By Susan Panak, MAA Secretary Madonna University Library Email: [email protected] Email: [email protected] (with Rebecca Bizonet) The MAA Auction this year brought many donations from The MAA Board held its 2010 elections at the Annual vendors, organizations, and members, resulting in pleased Business Meeting on Thursday, June 24, in Detroit. The winning bidders. results are as follows: Strong support came from Ilitch Holdings, Inc., and Herman • Amy Reimann,* Vice President/President-Elect Miller. Thanks to them, MAA offered a baseball signed by (2010-2014) Willie Horton, who played with the Tigers, and an Eames • Susan Panak, Secretary (2010-2012) Molded Plastic Chair. We also had tickets and passes to • Sarah Roberts, Member-at-Large #3 several places. Some top bidders will be going to the Rock (2010-2013), full term and Roll Hall of Fame or on a tour through one of The • Cheney J. Schopieray, Member-at-Large #4 Henry Ford sites. Or you may have been the top bidder for a getaway to the Amway Grand Hotel, or the Doubletree Guest (2010-2013), full term Suites Fort Shelby/Downtown Detroit. *Resigned July 2010 Members of MAA were also strong contributors to the auction. Bottles of wine, always favorites, were offered by different members. And if you went on the pub crawl New Book Alert Thursday night, you appreciated the T-shirt and mugs as By Whitney Miller, MAA President souvenirs from some of the bars. Craft and fabric arts items, another popular area of interest, included fabrics for Michigan State University Archives & Historical quilting, as well as books on fabrics and quilting. Were you Collections the top bidder on a gift certificate to a pizzeria designated by Editors’ note: If you would like to do the next New Book Alert, the Detroit Free Press as having the best thin crust pizza in email us! ([email protected]; [email protected]) Detroit? Again MAA thanks all those who contributed to the auction A new coffee table-style book, entitled The Vatican Secret and, by doing so, helped to make this event a successful one. Archives, has been recently published. Unlike an earlier book with a very similar title, this volume was produced in conjunction with the Vatican. A tremendous upsurge of public interest, resulting from popular culture productions like The Da Vinci Code, convinced the Archives that such a publication would be well received. It is obvious, at first glance, that this book is special. The high-quality photographic reproductions of some of history’s most important documents are breathtaking. Documents ranging from the 8th century through 1965 are included, as are accompanying essays describing the historical significance of each one. Not to be overlooked, the photos of the archival facility itself are alluring and give the reader a chance to see things that they would probably never be able to see in person. Listing for $99.00, it is a little pricy, but it can be found online for a less expensive amount, or obtained through your library. Hardcover: 240 pages Publisher: Innovative Logistics (October 1, 2009) Language: English MAA Silent Auction items: Willie Horton baseball from ISBN-10: 9088810079 Ilitch Holdings, Inc., Supino Pizzeria, Rock n Roll Hall of Product Dimensions: 12 x 12 x 1.6 inches Fame, Eames Molded Plastic Chair by Herman Miller, Inc. 26 Open Entry Fall 2010 Meet the Editors By Rebecca Bizonet and Barbara DeWolfe, Editors, MAA Open Entry Email: [email protected], [email protected] Rebecca Bizonet, Benson Ford Research Center, The Henry Ford We, the new editors of Open Entry, would like to start off by thanking Robert Garrett for the wonderful job he has done in the past with the newsletter. He was immeasurably helpful to us with the editorial transition, and we are most grateful for his assistance and continued support. Thank you, Bob!
We are looking forward to the future issues of Open Entry, and to working with all of you. We have not made too many changes in format or style for this issue, but we do have some new additions. MAA President Whitney Miller has introduced some new entries. The first is the “New Book Alert,” which features a recently published book about archives or libraries. The second is a series on “Little-Known Collections,” which focuses on collections that are interesting, but buried “out there” somewhere. We welcome any submissions for either of these two new highlights. In addition, we have added a “Mystery Photo” section, to expose Michigan photographs that have not yet been identified. This is an opportunity to name some of your unknown photos, and for photo sleuths to practice their detective work. We will publish the results in the next issue, along with a new mystery photo.
We are considering some new ideas for the newsletter, and we welcome any suggestions from MAA members regarding features or series. We would like to start a feedback section for readers’ comments. Other plans might include a piece on a less well-known Michigan archives or historical society, and their collections and mission. Would you be interested in a column on collections that spotlight historical themes, such as the Civil War, women’s history, Native Americans in the Upper Peninsula, or copper mining?
We look forward to helping you help us make Open Entry a means to enhance our collective knowledge about archives and special collections in Michigan. We value each and every repository that takes the time to collect and preserve historical and institutional documents, and we want to hear from all of you!!
Finally, we wish to thank Cynthia R. Miller, the production editor, who is the linchpin in this operation. Without her experience and generous assistance, we would be lost!
Rebecca Bizonet Barbara DeWolfe
Barbara DeWolfe, William L. Clements Library, University of Michigan
Open Entry Fall 2010 27 Mystery Photograph Identified as Arrival of Steamer Tashmoo, Old Club, St. Clair Flats, attributed to Almon J. Tripp about 1916. (From the collections of The Henry Ford ID THF353_P.DPC.073385) Where exactly is the location today? What is the nearest community today? Did Almon Tripp really take this photo? Is the approximate 1916 date accurate? Do you recognize any of the gentlemen shown in the detail? Email the Editors your answers! ([email protected] and [email protected])
Do you have a Mystery Photo? Send it to the Editors (bdewolfe@ umich.edu and [email protected])
c/o Kristen Chinery, MAA Treasurer Walter P. Reuther Library Wayne State University 5401 Cass Ave. Detroit, MI 48202 ADDRESS CORRECTION REQUESTED
28 Open Entry Fall 2010