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City of Orillia a G E N CITY OF ORILLIA Council Committee Meeting Monday, December 5, 2016 5:45 p.m. - Tudhope-McIntyre Boardroom 7:00 p.m. - Council Chamber Orillia City Centre A G E N D A Page Open Session Chair - Councillor M. Ainsworth Call to Order Approval of Agenda Disclosure of Interest Minutes - November 7, 2016 Council Committee - November 14, 2016 Budget Committee re Budget Preview - November 17, 2016 Budget Committee re Boards, Committees and Agencies - November 21, 22, and 23, 2016 Budget Committee - November 30, 2016 Special Council Committee re The Smart Growth for Our Communities Act Closed Session Motion to move into Closed Session "THAT, pursuant to Section 239(4) of the Municipal Act, 2001, S.O. 2001, c.25, notice is hereby given that Council Committee intends to hold a closed session meeting in the Tudhope-McIntyre Boardroom to deal with matters pursuant to Section 239(2) (b), (c) and (e) of the said Act (Personal, Land and Legal Matters)." Chair - Councillor T. Lauer Closed Session Items 1. Public Works Department - re Parking Agreement - 26 West Street Page 1 of 328 Page North. File: L15-GEN (Legal) 2. Economic Development Department - re Release of Appraisal for 2 Hunter Valley Road. File: L07-GEN (Land) 3. Boards and Committees Selection Panel - re Annual Review of Committee Appointments and Re-appointments. File: C13-SEL (Personal) Motion to Rise to Open Session Open Session - 7:00 p.m. Motions Arising from Closed Session Discussions Consent Agenda 7 - 12 1. Deputy Clerk - re Amendment to Chapter 124 of the City of Orillia Municipal Code - Commemorative Awards Committee. File: C12-CAW a) Report - Commemorative Awards Committee. THAT this Committee recommends to Council that as recommended in the report dated November 24, 2016 from the Commemorative Awards Committee, the request for funding in the amount of $750 for the purchase of 50 Order of Orillia medals be approved; AND THAT the funds be allocated from 2016 Operating Contingency. 13 - 16 2. Facilities and Special Projects Department - re Orillia Central School - Structural Repairs (Stair Replacement). File: C12-CEN THAT this Committee recommends to Council that as recommended in the report dated November 28, 2016 from the Facilities and Special Projects Department, a $4,500 increase to the approved 2016 Capital project for the Central School Structural Repairs be approved, for a total project cost of $14,500; AND THAT the project description be changed from “replace first floor joists” to “replace rear exterior stairs”; AND THAT this additional funding be allocated from the Major Capital Facilities Reserve. 17 - 22 3. Treasury Department - re 2017 General Insurance Renewal. File: L06-GENXL04- THAT this Committee recommends to Council that as recommended in the report dated November 29, 2016 from the Treasury Department, the City’s general insurance coverage be renewed for a twelve-month term Page 2 of 328 Page commencing January 1, 2017, through Jardine Lloyd Thompson Canada Inc. (JLT) for the pre-tax premium of $419,212 (subject to normal end-of-term property and fleet adjustments); AND THAT the Mayor and Clerk be authorized to execute acceptance of the Municipal Insurance Program Proposal. 23 - 26 4. Human Resources Department - re Excess Indemnity Insurance. File: L06-GEN THAT this Committee recommends to Council that as recommended in the report dated November 30, 2016 from the Human Resources Department, the purchase of Excess Indemnity Insurance to cover Workers Safety and Insurance Board (WSIB) claims in excess of $500,000 be discontinued. THAT the recommendations set out on the December 5, 2016 Consent Agenda be adopted by Council Committee and forwarded to Council for ratification. Board Reports 27 - 31 1. Orillia Public Library Board - re Orillia Public Library and Information Orillia Governance Issues. File: C12-LIB THAT this Committee recommends to Council that as recommended in the report dated November 8, 2016 from the Orillia Public Library, Council remove the distribution of the Information Orillia Grant from the Library budget; AND THAT Council remove the requirement of four Board members, including the Council representative, from Library Board responsibilities. 33 - 37 2. Recreation Advisory Committee - re Foundry District. File: C12-RAC THAT this Committee recommends to Council that as recommended in the report dated November 17, 2016 from the Recreation Advisory Committee, Council support the identification of West Street South, between Colborne Street and James Street, as the “Foundry District”; AND THAT Council refer the concept of naming the “Foundry District” to the Economic Development Department to explore the branding and marketing opportunities, as well as the potential impact on planning initiatives presented by this proposal. Council Referrals 39 - 52 1. Deputy Clerk - re Orillia Central School Building/Property - 26 Coldwater Street. File: C12-CEN a) Report - Economic Development, Development Services and Facilities Page 3 of 328 Page and Special Projects Departments. THAT this Committee recommends to Council that as recommended in the report dated November 28, 2016 from the Economic Development, Development Services and Facilities and Special Projects Departments, Council provide direction to staff on the preferred approach for the disposal of the Orillia Central Public School Property located at 26 Coldwater Street. Departmental 53 - 289 1. Economic Development Department - re Downtown Orillia Retail Mix Analysis. File: D02-GEN (Peter Thoma and Mike Johnson, urbanMetrics inc., will be in attendance) THAT this Committee recommends to Council that the report dated November 28, 2016 from the Economic Development Department regarding the Downtown Orillia Retail Mix Analysis be received as information; AND THAT staff be authorized to proceed with the Downtown Orillia Investment Attraction Plan as generally outlined in Schedule “B” of the report. 291 - 302 2. Development Services and Economic Development Departments - re Downtown Tomorrow Community Improvement Plan Review Panel and Policy Amendments. File: A09-GEN THAT this Committee recommends to Council that as recommended in the report dated November 29, 2016 from the Development Services and Economic Development Departments, Policy 4.2.1.3 - Downtown Tomorrow Community Improvement Plan Review Panel - Guidelines, be adopted as set out in Schedule “A” of the report; AND THAT Chapter 251 of the City of Orillia Municipal Code - Delegated Authority be amended as set out in Schedule “B” of the report. 303 - 328 3. Treasury Department - re Chapter 261 of the City of Orillia Municipal Code - Purchasing Policy Revision. File: C01- THAT this Committee recommends to Council that as recommended in the report dated November 29, 2016 from the Treasury Department, Chapter 261 of the City of Orillia Municipal Code - Purchasing be repealed and replaced with the proposed purchasing policy as set out in Schedule “B” of the report. AND THAT the revisions take effect on January 1, 2017. Enquiries Announcements Page 4 of 328 Page Adjournment Page 5 of 328 Page 6 of 328 City of Orillia Office of the City Clerk Memo To: Commemorative Awards Committee Copy to: Nikki Brittain, Secretary – Committee Support Clerks Department (Referrals) From: Janet Nyhof, Deputy Clerk Date: November 15, 2016 Re: Amendment to Chapter 124 of the City of Orillia Municipal Code – Commemorative Awards Committee The following recommendation was presented to Council at its meeting held on November 14, 2016, and was LOST: “THAT as recommended in the report dated October 18, 2016 from the Commemorative Awards Committee, Section 124.3.6.(a) of Chapter 124 of the City of Orillia Municipal Code - Commemorative Awards Committee be amended to read as follows: “(a) Each recipient of the Order of Orillia Award will receive an “Order of Orillia” award and certificate as developed and designed by the Committee.”” Please prepare a report for the December 5, 2016 Council Committee meeting regarding a funding request for the purchase of the required number of additional Order of Orillia medals. JN:nb H:\COUNSERV\TOMRMS DIRECTORY\C - Council, Boards and By-laws\C00 - Council, Boards and By-laws\C00-Council\CorrespondencePage\2016\161114 7 Cof\cc18 328-3 MC 124 Amend.docx File: C12-CAW Page 8 of 328 CITY OF ORILLIA TO: Council Committee – December 5, 2016 FROM: Commemorative Awards Committee DATE: November 24, 2016 REPORT NO: CAW-2016-03 SUBJECT: Order of Orillia Medal Recommended Motion THAT the Commemorative Awards Committee request up to $750 be approved for the purchase of 50 Order of Orillia medals; AND THAT the funds be allocated from 2016 Operating Contingency. Purpose The purpose of this report is to respond to Council’s direction to the Commemorative Awards Committee to submit a funding request for the purchase of Order of Orillia medals. Background & Key Facts • In 2001, an order of 50 medallions and 1000 matching pins were purchased for those receiving the Order of Orillia. • As of April 2016, the last three medals were awarded to volunteers in our community. Approximately 112 pins are still available to present to recipients. • Section 124.3.6 (a) of Chapter 124 of the City of Orillia Municipal Code - Criteria reads as follows: (a) Each recipient of the Order of Orillia Award will receive an “Order of Orillia” medal and certificate as developed and designed by the Committee. • The Commemorative Awards Committee presented a report to Council Committee on November 7, 2016 requesting an amendment to Municipal Code Chapter 124 – Commemorative
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