Sri Varaha Lakshmi Narasimha Swamy Vari Devasthanam – Simhachalam - Visakhapatnam

SRI VARAHA LAKSHMI NARASIMHA SWAMY VARI DEVASTHANAM – SIMHACHALAM - VISAKHAPATNAM

SRI VARAHA LAKSHMI NARASIMHA SWAMY VARI DEVASTHANAM – SIMHACHALAM - VISAKHAPATNAM DISTRICT, A.P. -530028.

PH: 0891-2764949, FAX : 0891-2715435

SEALED TENDER Rc.No.B1/3474/2020, Dt. 07.11.2020

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SRI VARAHA LAKSHMI NARASIMHA SWAMY VARI DEVASTHANAM – SIMHACHALAM - VISAKHAPATNAM

Table of Contents Introduction: ...... 3 Scope of Work: ...... 3 Period of Audit : ...... 4 Tender Schedule: ...... 4 Tender Fee: ...... 4 Address for Tender Document Availability: ...... 4 Preparation & Submission of Bid: ...... 4 General Terms and Conditions of Contract: ...... 5 1. Payment Terms : ...... 5 2. Period of Contract : ...... 5 3. Travelling, Boarding & Lodging and Out of Pocket Expenses: ...... Error! Bookmark not defined. 4. Right to Accept or Reject any or all Bids: ...... 5 5. Related Party: ...... 5 6. Income Tax: ...... 5 7. GST: ...... 5 8. Secrecy: ...... 6 Other Terms and Conditions ...... 6 FORCE MAJEURE ...... 6 FAILURE AND TERMINATION ...... 6 ARBITRATION AND LEGAL JURISDICTION ...... 7 ETHICS IN TENDERING & OTHER BUSINESS DEALINGS ...... 7 Annexure - 1 ...... 8 Annexure - 2 ...... 9 Annexure – 3 ...... 10

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SRI VARAHA LAKSHMI NARASIMHA SWAMY VARI DEVASTHANAM – SIMHACHALAM - VISAKHAPATNAM

Introduction:

Sri Varaha Lakshmi NarasimhaSwamy Temple, also known as Simhachalam Temple is a Hindu Temple located in Visakhapatnam, Andhra Pradesh. It is dedicated to the incarnation of Vishnu known as Narasimha (the man-lion) and it refers to the 11th Century Temple. Millions of Devotees visit the temple through the year.The temple is administered by Sri Varaha Lakshmi NarasimhaSwamyVariDevastham, herein after referred to as “Devasthanam”.

This Tender Intends to utilize the services of reputed Chartered Accountant as Internal Auditors having atleast 20 years of experience and having minimum 3 Partners , with at least 2 of the partners having over 20 years of experience and having at least two office in India with at least one office in South India . The firm should be have minimum one ISO Certification in the pastand should never been blacklisted by Government. Valid PAN and GST are Compulsory.

Scope of Work: 1. Audit of Income & Expenditure (Capital/Revenue) and Identification of Weakness. Audit of transactions based onclassification of heads of Income and Expenditure and Balance Sheet. 2. Scrutiny of Cash Book/Ledgers 3. Review of Utilisation of Funds Vis – a – Vis Budget Allocation 4. Audit of Stores, Inventory and Material Reconciliation 5. Audit of Bank Reconciliation Statements 6. Review of Internal Controls and Procedures and report the management regarding the weakness in the Internal Controls 7. Review of Fixed Assets Register. 8. Filing of GST Returns and Income Tax Returns 9. Clearing Audit Objections

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SRI VARAHA LAKSHMI NARASIMHA SWAMY VARI DEVASTHANAM – SIMHACHALAM - VISAKHAPATNAM

Period of Audit :

Financial Year 2019-2020 & Financial Year 2020-2021

Tender Schedule: Date of Publication of Tender 09.11.2020 Tender Document availability Date& Time 09.11.2020 to 16.11.2020between 10:30 to 15:00 Hrs Last Date & Time of Submission of Tender 17.11.2020 between 10.30to15.00Hrs Due Date & Time of Opening of Tender 17.11.2020 at 16.00 Hrs Validity of Offer 60 Days from the date of Opening of Tender

Tender Fee: Tender Document can be obtained from Devasthanam Office between 10:30 and 15:00 from 09.11.2020 to 16.11.2020 by paying Rs. 2,000/-(Two Thousand Only) + 18% GSTin the form of “Demand Draft” or “Crossed Cheque” or NEFT/UPI at ______towards Tender Document Fee.

Address for Tender Document Availability: For any further details please contact Devasthanam Office from 10.11.2020 to 15.11.2020 during the working hours between 10:30 and 15:00 Hrs.

For further details please contact Mr. ______,email:______atDevasthanam Office(Full Address)during the working hours ( 10:00am to __:__ pm) from 10.11.2020 to 15.11.2020.

Preparation & Submission of Bid: 1. The bidder shall fill in the particulars given in Annexure - 3 (Information to be given by bidder) and submit the copies of self attested relevant documents as mentioned in Annexure -3 in support of the Pre Qualification(PQ) criteria. One envelope shall contain all above documents including eligibility document meeting the PQ criteria. 2. The Bid form with undertaking (Annexure 1), scope of the work duly signed in all pages as a token of acceptance of all the conditions of the bid documents by the bidder shall be submitted in second envelope. The second envelope shall contain financial bid as per price bid format attached(Annexure -2). Both the envelopes shall be sealed and submitted together in a bigger envelope. If all the pages of the tender are not signed by the bidder, it shall be rejected.

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SRI VARAHA LAKSHMI NARASIMHA SWAMY VARI DEVASTHANAM – SIMHACHALAM - VISAKHAPATNAM

3. The sealed envelope shall: (a)Be addressed to Executive Officer, Sri Varaha Lakshmi NarasimhaSwamyVariDevasthanam, on the following address: ______. 4. The sealed envelope may handed over at Sri Varaha Lakshmi NarasimhaSwamyVariDevasthanam, administrative Office,______. The responsibility for ensuring that tenders are delivered in time would rest with the bidder. 5. Devasthanam shall not be responsible if the bids are delivered elsewhere. If envelope is not sealed and/nor superscribed as mentioned above, Devasthanam shall not accept the bid. 6. Late Bids: Any bid received by Devasthanam after the prescribed deadline for submission of bids, shall be rejected.

General Terms and Conditions of Contract:

1. Payment Terms : Payment shall be released on Monthly basis on submission of Report.

2. Period of Contract : The period of contract shall be for One Year i.e Financial Year 2020-21. Devasthanam reserves the right to extend the contract on the same terms & conditions for 3 more year at a time.

3. Right to Accept or Reject any or all Bids: Sri Varaha Lakshmi Narasimha Swamy Vari Devasthanamreserves the right to accept or reject any bid, and to cancel the bidding process and reject all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the effected bidder or bidders on the grounds for the Devasthanam’s action.

4. Related Party: Related parties should not quote for the tender separately. If it is noticed that related parties submitted separate quotation, the same shall be liable to be rejected. Parties are considered to be related if one or more partner/member be common.

5. Income Tax: Income tax inclusive of surcharge and any other tax if applicable shall be deducted at source.

6. GST: GST shall be paid extra as applicable on the date of actual render of service and billing on Devasthanam has been made in terms of guidelines stipulated in the GST. Any change in taxation during tenure of contract, will be as per applicable statute.

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SRI VARAHA LAKSHMI NARASIMHA SWAMY VARI DEVASTHANAM – SIMHACHALAM - VISAKHAPATNAM

7. Secrecy: The successful bidder shall not at any time during the tenure of contract or thereafter disclose any information furnished to them by the Devasthanam reports and other documents and information prepared for this work, without the prior written approval of the Devasthanam except in so far as such disclosure is necessary for the performance of the party’s work. Successful bidder will be required to enter into secrecy agreement with Devasthanam, copy of which is enclosed - Annexure - 1.

Other Terms and Conditions

1. Successful bidder shall depute sufficient number of staff for audit work at their own cost. 2. Successful bidder shall submit draft monthly audit report to the In-charge of Finance department and the final report along with the views of the In charge of Finance department shall be forwarded to Executive Officer. 3. The audit staff may be advised to observe all safety precautions as applicable to the department in which the work is carried out. 4. Devasthanam shall not be responsible for any accident caused to your personnel due to their negligence. 5. Every effort shall be made to complete the internal audit work strictly as per the audit scope. 6. Information made available during the course of audit shall be used only for bonafide work relating to audit of the company and not for any other purpose. The auditors shall not divulge the information made available by the Company or otherwise acquired during the course of audit to any other agency. FORCE MAJEURE

If at any time during the currency (tenure) of the order, it is not possible to execute any portion of the work stipulated in the order, due to reasons beyond the control of either Devasthanam or the bidder, on account of emergency declared by government, reasons of go slow, strike or lockout at our / the bidder's office, war, civil commotion, earthquake, fire, storm, flood, acts ofGod, outbreak of an pandemic, acts of any government, sabotage, riot, police action, revolution, unforeseen circumstance or other hindrance beyond one’s control, there shall be no liability on the part of the defaulting party for consequential losses.

FAILURE AND TERMINATION

If the bidder fails in the performance of the contract in the manner and within the time fixed or there is likelihood of an anticipatory breach of whole or part of the contract, Devasthanam will have the right to rescind the contract and have it performed through other party at the risk and cost of the bidder.

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SRI VARAHA LAKSHMI NARASIMHA SWAMY VARI DEVASTHANAM – SIMHACHALAM - VISAKHAPATNAM

ARBITRATION AND LEGAL JURISDICTION

All disputes or differences whatsoever arising between Devasthanam and bidders out of or relating to the construction, meaning and operation or effect of this tender shall be settled by the sole Arbitrator appointed by the Executive Director of Devasthanam and the award of such arbitrator shall be final and conclusive and binding. No objection shall be raised on the ground that the arbitrator so appointed is an employee of Devasthanam. The seat of arbitration will be at Visakhapatnam and only the appropriate court coming under the High Court of Andhra Pradesh will have jurisdiction to entertain all matters of litigation to the exclusion of all other courts.

ETHICS IN TENDERING & OTHER BUSINESS DEALINGS

Report of any gifts and/or inducements sought by any employee of the company should be immediately reported.

Sd/- V.TrinadhaRao Executive Officer

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SRI VARAHA LAKSHMI NARASIMHA SWAMY VARI DEVASTHANAM – SIMHACHALAM - VISAKHAPATNAM

(On Letter Head of the Firm) Annexure - 1 UNDERTAKING

To,

The Executive Officer, Sri Varaha Lakshmi NarasimhaSwamyVariDevasthanam, Simhachalam, Visakhapatnam.

I/We ……………………………………………….……am/are as a service provider of Sri Varaha Lakshmi NarasimhaSwamyVariDevasthanam (now on wards to be referred as “Devasthanam”).

I/We agree and undertake:

1. Not to provide any gift and/or inducement to any employee of the Devasthanam in connection with securing/being granted favour(s) in my/ our dealings with the Devasthanam

2. To immediately report any gift and/or inducement sought by any employee of the Devastahanam in exchange of the Devasthanam and/ or its Units granting favour(s) to me/ us in my/our dealing with the Devasthanam and/ or its units.

We further declare that no bid has been submitted by any related party as defined under point (4) General Terms and Conditions of Contractof the tender.

Signature: …………………………………………………

Name: …………………………………………………..……………..

Capacity in which signed: ……………………………………………………….

Name of the Firm& Address (With Seal): ………………………………

Place:

Date:

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SRI VARAHA LAKSHMI NARASIMHA SWAMY VARI DEVASTHANAM – SIMHACHALAM - VISAKHAPATNAM

(On Firm Letter Head)

Annexure - 2

PRICE BID FORMAT (To be submitted in Separate Envelope)

Internal Audit for the Financial Year 2020-21

Name of the Firm : ______

S. No Particulars Amount (Rs.) 1 Annual fee of Internal Audit as mentioned in the Scope 2 GST as Applicable 3 Total (1 + 2 ) Rupees ______Only

Signature of the Authorized Person or Partner of the Firm with Seal

Notes: 1. GST shall be paid as prevailing rate as applicable. 2. Total price shall be indicated in both figures & words. In case there is any discrepancy between figures & words, words shall prevail. 3. If all the component of price bid is not quoted separately the bid shall be rejected.

Place:

Date:

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SRI VARAHA LAKSHMI NARASIMHA SWAMY VARI DEVASTHANAM – SIMHACHALAM - VISAKHAPATNAM

Annexure – 3

Information to be submitted by the Bidder:

1. Name of the Firm :

2. Address of the Firm:

3. Contact Number:

4. Email ID:

5. Registration Particulars of the Firm & Year of Establishment:

6. Name/ Designation and Address of the Signatory of the Bid:

7. Permanent Account Number(PAN) :

8. GST Registration Number:

9. Details of Experience (In Brief):

10. Details of Professional Staff / Team Members:

11. Bank Account Details for NEFT/RTGS:

Name of the Bank & Branch: Address of the Branch: Account Number: Type of Account: IFSC :

List of Documents to be Submitted :

S.No Documents 1 Firm Profile 2 PAN Card Copy 3 GST Certificate Copy 4 ISO Certification copy 5 Cancelled Cheque

Signature of the Authorized Person or Partner of the Firm with Seal

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