'The Agency' Project Coordinator

‘THE AGENCY’ PROJECT COORDINATOR Application Pack

Kiln Theatre views the world through a variety of lenses, bringing unheard voices into the mainstream. We present high-quality and innovative work, which provokes debate and emotionally engages. Located in Brent, the most culturally diverse borough in London, we are a local venue with an international vision.

Converted from a music and dance hall, the Tricycle Theatre opened in 1980 as the permanent home of the Wakefield Tricycle Company. In September 2018 we completed a much-needed renovation that future-proofs the building for the next generation of theatregoers and theatre makers. The transformed Tricycle was renamed Kiln Theatre, locating it ever more closely with Kilburn and building on the company’s artistic legacy through an exciting programme of new work.

Today, with Artistic Director Indhu Rubasingham and Executive Director Daisy Heath (who joined in January 2019 following seven years as Lead Producer at the Young Vic), Kiln Theatre continues its reputation of world-class British and international work, reflecting the exceptional diversity of its local community.

‘The new theatre’s a hit’ The Telegraph

Kiln Theatre has a 292 seat theatre alongside a 300 seat cinema, a beautiful bar and café, plus three rehearsal spaces which are used for our productions, workshops and Creative Engagement projects.

We want everyone to experience the power of theatre.

OUR VISION – Uncover Our Shared Humanity Based in Kilburn, we create internationally renowned, high-quality, engaging and innovative work which presents the world through a variety of different lenses, amplifying unheard voices into the mainstream.

OUR PROPOSITION – Communicate Universal Truths Our building is in an area where today 84% of young people have English as their second language. We make theatre that crosses continents and tells big stories about human connections across cultures, race and languages. The bolder our vision and its delivery, the bigger the impact this programming can have on the cultural landscape.

OUR MISSION – Make Theatre for Everyone Our doors are open for all. We produce world-class theatre that provokes, entertains and appeals to our exceptionally diverse society in Brent and beyond. We encourage artists of all

Registered Charity Number 276892

ages and backgrounds. Our ambition Creative Engagement programme aims to champion the imagination, aspiration and potential of the Brent community young and old. We invest in creating meaningful relationships with you people to inspire and encourage their creativity, their confidence and self-esteem. We work with older people to create a thriving community around our theatre.

Kiln Theatre encourages artists of all ages and backgrounds. Our ambitious Creative Engagement programme aims to champion the imagination, aspiration and potential of the Brent community young and old. We invest in creating meaningful relationships with young people to inspire and encourage their creativity, their confidence and self-esteem. We work with older people to create a thriving community around our theatre.

KILN THEATRE

Kiln Theatre presents around six productions per year, many of these are commissioned and written specifically for this theatre, or are programmed in collaboration with national or international companies.

Recent productions include Handbagged by Moira Buffini, which won an Oliver and transferred to London’s West End, Red Velvet by Lolita Chakrabarti (Critics’ Circle Award, Evening Standard Award), which transferred to St Ann’s Warehouse and the West End, The Great Wave by Francis Turnly, in a co-production with the National Theatre, White Teeth, Zadie Smith’s Kilburn epic in a musical adaptation for the stage by Stephen Sharkey and Paul Englishby, and Florian Zeller’s The Son “A devastating visceral impact” Telegraph, Feb 2019, which transfers to the Duke of York’s Theatre in Autumn 2019.

KILN CINEMA

Our 300-seat cinema shows the best art-house and mainstream films alongside festivals and special Q&A screenings. Recent partners have included: NT Live; Globe on Screen; BFI London Film Festival; Images of Black Women Film Festival; DocHouse; Kilburn Film Festival.

FUNDING

Our annual turnover is approximately £3.5 million. Kiln Theatre receives funding from the Arts Council England as a National Portfolio Organisation. Other income comes from box office ticket sales and other revenue streams, with a final sum generated through fundraising.

THE ROLE

Title: The Agency Project Coordinator Location: Kiln Theatre and the Borough of Brent Reports to: Creative Engagement Director Key Relationships: Kiln Theatre - Creative Engagement Team Battersea Arts Centre -The Agency Senior Producer London Borough of Culture-Young People’s Producer

Term: Fixed Term – 12 Months

At this significant moment for Kiln Theatre, almost 1 year on from re-opening and in anticipation of next year’s Brent London Borough of Culture 2020, we are recruiting a Project Coordinator for ‘The Agency’.

Purpose The Agency is a collaborative project directed at engaging and empowering young people aged 15-25 within local communities to plan, structure and deliver their own projects. Using a methodology developed for working with young people living below the poverty line in Brazil, the project provides development opportunities for young people in the UK, helping them to launch social enterprises and ambitious projects that positively impact the local area.

This is an exciting opportunity to take a leading role in this celebrated social change programme, working in a lively and creative environment at Kiln Theatre with opportunities to grow and make the role your own. The Project Coordinator role is responsible for recruiting young people from Brent onto the project, managing ‘The Agency’ freelance staff contracted to deliver work within the Borough and supporting the young people throughout the project. The Project Coordinator is responsible to the Creative Engagement Director for the successful delivery of ‘The Agency’, in line with the terms of Kiln Theatre’s agreement with BAC and the Mayor’s Office.

For more background about The Agency visit: https://www.bac.org.uk/resources/0000/2875/The_Agency_Interim_Report.pdf

Key Responsibilities and Duties To deliver confident and comprehensive coordination, budgetary control, relationship building and evaluation skills for the effective delivery of ‘The Agency’ project.

 Maintain a strong relationship with Battersea Arts Centre’s Senior Producer for The Agency and LBOC’s Young People’s Producer, to facilitate effective and excellent communication between all parties regarding ongoing project developments  Be responsible for the recruitment and retention of young people on the project, ensuring 3

their pastoral needs are met throughout  Recruitment and line management of ‘The Agency’ facilitation team including Lead Facilitators and Peer Mentors  Develop successful partnerships with organisations and individuals from across the community including voluntary, public and community organisations, schools, youth clubs and other arts organisations that will support the work of ‘The Agency’  Ensure the provision of budgeted resources for projects, such as space, equipment and materials are provided  Be responsible for the management of and reporting on ‘The Agency’ project budget  Ensure that monthly financial reports are completed and shared with Creative Engagement Director and Executive Director.  Ensure that periodic project spend updates are prepared and submitted to BAC in line with terms of Kiln Theatre’s agreement with BAC and the Mayor’s Office  Work with and facilitate the independent evaluator to monitor and evaluate ‘The Agency’ in line with the evaluation framework  Support Kiln Theatre’s Creative Engagement events which engage the local community.

Administration and Communication To ensure effective and comprehensive administrative and communication systems are maintained.  Use and where needed create office systems to ensure thorough planning, tracking and evaluation of projects is achieved  In conjunction with Kiln Theatre’s Marketing and Communications team, organise marketing and publicity material for ‘The Agency’, working with other Agency partners  Keep Kiln Theatre colleagues both in Creative Engagement department and whole organization updated on the progress and highlights of the project

Creative Development and Delivery To create innovative and engaging outreach work to develop the project.  Deliver outreach work in relation to ‘The Agency’ project, targeting groups of young people from the engagement areas identified  Support the wellbeing of the young people during the project  Generate and deploy new ways of reaching and working with and engaging a diverse range of young people  Take a leadership role in the delivery of workshops for young people where necessary  Work collaboratively with ‘The Agency’ team in developing new and exciting methods to engage young people within the workshops

General To maintain knowledge and communication for the effective delivery of the project. • Keep up to date with developments within the arts and youth culture  Represent Kiln Theatre and ‘The Agency’ at external events as required  Establish and maintain good working relationships with all partner organisations  Respect and adhere to the Health & Safety policy, undertaking duties as required and 4

ensuring that reasonable care is taken to maintain a healthy and safe place for public and staff  Actively commit to the Equal Opportunities policy and Safeguarding of Young People policy

Organisation  Ensure company policies and procedures and statutory regulations are met and all activity undertaken is legally compliant  Project Coordinator role will require handling, processing and recording of restricted information, so confidentiality and strict adherence to Kiln Theatre’s Data policies is required at all times

Person Specification

Essential  A minimum of 2 years project management experience, managing participatory projects.  Experience of delivering creative participatory projects in community settings.  Experience of working with culturally diverse communities  Experience of and enthusiasm for engaging young people through outreach work.  Experience of working with young people who may have complex needs or challenging behaviour.  An understanding and vision of how participatory activities can provide positive benefits for young people with different needs and abilities.  Strong organisational skills, with experience of managing complex budgets.  Skilled in facilitating workshops and sessions with young people.  Experience of providing pastoral care and support to young people.  Strong written skills including the ability to articulate the impact of projects on participants and to write project plans, reports and evaluations; public speaking/presentation.  Ability to work under pressure, sometimes unsupervised and under your own initiative.  Ability to operate collaboratively and with diplomacy, tact and empathy with young people, colleagues and a range of internal and external stakeholders.  Availability to work some evenings and weekends.

Desirable  Versatile communication skills and ability to work with a range of young people, staff, artists, organisations, community groups and visiting companies.  Proficient IT skills including Microsoft Office software  Knowledge of digital marketing and social media  Willingness to represent The Agency and speak at events regionally, nationally and internationally.

This job description is a guide to the nature of the work required of the Project Coordinator and does not form part of the contract of employment. 5

Terms and Conditions

Salary: £27,000 pro rata (£16,200 for 3 days per week)

Term: Fixed term: September 2019-September 2020 (start date: 2 September 2019)

Contract: Part-time with an average of 24 hours per week (Creative Engagement office hours are 10 am – 6 pm but mid-week evening work and earlier starts will sometimes be essential).

Probation period: 3 months, followed by a review by the Creative Engagement Director

Holiday entitlement: 20 days per year plus bank holidays (pro rata’d for part-time contract)

Pension: Kiln Theatre operates an auto-enrolment pension scheme for all employees. Kiln’s contribution is capped at 3% of basic salary.

Other benefits: Complimentary tickets for preview theatre performances, subject to availability

Equal Opportunities Kiln Theatre is committed to equality of opportunity and access for all and welcomes and encourages applications from everyone, irrespective of their age, gender, class, marital status, nationality, ethnic origin, disability, religious belief or sexual orientation.

How to apply

Application forms can be downloaded at https://kilntheatre.com/about-us/jobs/

Once the Application Form and Equal Opportunities Monitoring Forms are completed please return, by the closing date (22 July 2019), to:

Email: [email protected] using the heading THE AGENCY-PROJECT CO_ORDINATOR

By Post: James Foran, Kiln Theatre, 269 Kilburn High Road, London NW6 7JR

Closing Date: Midday Monday 22 July 2019

Interviews: Friday 26 July 2019

What happens next?

We will invite some applicants for an interview at Kiln Theatre in Kilburn. Due to the anticipated volume of applications, we will only be able to contact you if we can offer you an interview. Please be aware that unfortunately we are unable to provide application feedback at this stage of the process.

Standard class travel expenses will be reimbursed for candidates travelling to an interview from outside London, up to a maximum of £50. These should be agreed in advance. Please bring receipts for travel expenditure.

Further Background on The Agency The Agency UK is a Battersea Arts Centre and Contact programme devised in partnership with People's Palace Projects. Current delivery partners include: National Theatre Wales and Fablab Belfast. It is currently funded by the National Lottery through the Big Lottery Fund and the Mayor of London.

The Agency at Kiln Theatre is part of the London Borough of Culture 2020. London Borough of Culture is a Mayor of London initiative, supported by the City of London Corporation’s charity and City Bridge Trust.

The Agency is a programme originally conceived by Marcus Faustini in Rio de Janeiro where it is delivered by Agência de Redes para a Juventude. The UK pilot (2013-15) was funded by the Calouste Gulbenkian Foundation.