SP
IP
(PI
MUNICIPAL DISTRICT OF BRAZEAU NO. 77
REGULAR COUNCIL MEETING 9410 26
9:30 a.m.
p
p
p
p r
MUNICIPAL DISTRICT OF BRAZEAU NO. 77
REGULAR COUNCIL MEETING AGENDA
DATE: 94 10 26 TIME: 9:30 A.M. PLACE: M.D. ADMINISTRATION BUILDING, COUNCIL CHAMBERS
Page No. Call to Order
Present
1. Additionto the Agenda
p 2. Adoption of the Agenda
3. Adoption ofMinutes ofthe Regular Council Meeting of94 10 13.
4. Emergent Items
5. Appointments/Delegations
1-4 (a) 9:45 a.m. Wynne Resources Limited - Green Area DispositionProcess Review p, | - information package attached.
(b) 11:00Ratepayers Concerns
6. Finance Matters
5-6 (a) Cash Statement for September 30,1994 and Investment Summary to October 19,1994
- Reports attached
7. FCSS Matters
7-10 (a) Program Authorization
- report attached.
8. General Matters
11 (a) Correspondence dated 94 09 30 from HonorableStephen West regarding restructuring amalgamation.
- Correspondence attached.
12-16 (b) Replacement ofCouncil Chamber Chairs and Council Chamber Feature Wall
- reports attached
(c) Waste Management Site - Proposal Submission
- proposal to be provided Monday Oct. 24th. COUNCIL AGENDA 94 10 26
17-34 (d) Review ofMGA concerns raisedby Ratepayers Association P - report attached
35 (e) PembinaCrisisConnection Society P - Correspondence attached.
36-37 (f) ASB Land Use By-Law Review Workshop
- Report attached.
(g) Funnel Road Reconstruction Petition
- Discussion only
(h) Secondary Highway Program
- Discussion only
38 (i) Municipality Solitor Services
- report attached IP 39-40 0) Poplar Ridge Playground
- report attached
(k) In Camera- Contract Grading
(1) Community Advisory Committee with RCMP
- report to follow from CAC member
41-42 (m) Bank ofMontrealBorrowing Bylaw
- bylaw attached
9. Correspondence/Items for Information
43 (a) Correspondence dated 94 10 05 from the County of Camrose No. 22 regardingelection ofVice-President oftheA.A.M.D.&C.
44-47 (b) Correspondence dated 94 09 29 from Alberta Labour 6$) regarding Safety Codes Act Implementation
48-72 (c) Correspondencedated 94 10 05 from A.A.M.D.& C, regarding the Audited Financial Statements for the AAMD & C and Jubilee Insurance Agencies.
73 (d) Correspondence dated 94 10 12 from A.A.M.D. &C regardinggrants for municipal restructuring.
74-76 (e) Correspondence dated 94 10 12 from A.A.M.D. &C regarding power pole storage policy. PI
COUNCIL AGENDA -3- 9410 26
77-78 (f) Newsletter from the Water Management Review Committee regarding policy and legislation review.
79 (g) Correspondence dated 94 10 12 from Alberta Environmental Protection regarding Canadian Heritage Rivers System Study.
80 (h) ReportfromMunicipal Managerregardingchangesin the employeebenefitplan.
81-82 (i) Correspondence fromAlbertaFamily and Social Services regarding Family Violence Prevention Month.
83-92 (j) Correspondence dated94 1007 fromAlberta Regional Co-ordination ServicesregardingRocky Regional ^ Integrated Decision.
93 (k) Municipal NewsHighlights from A.AM.D. & C, dated
SrcSJ 94 10 05.
94-95 (1) Municipal News Highlights from A.A. M.D. & C, dated 94 10 12. pi 10. Question Period
11. CouncillorsReports
Addendum
Adjournment
ai
W> p}
MINUTES OF THE REGULAR COUNCIL MEETING OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77, HELD IN THE MJ). ADMINISTRATION BUHJHNG, COUNCIL CHAMBERS, IN DRAYTON VALLEY ON THURSDAY, 94 10 13.
PI CALL TO ORDER Deputy Reeve J. Coombes called themeeting to order at 9:45 a.m.
PRESENT Present
J. Coombes, Deputy Reeve W. Tweedle, Councillor B. Guyon,Councillor L. Coward, Councillor L. Johnson, MunicipalManager K. Robinson, Recording Secretary R.Matthews, Planning, Development & Lands Officer PI E. Peace, Secretary, Planning, Dev. & Lands
ABSENT Absent p E. Lambert, Reeve
Abo in Attendance p T. Trudeau, Western Review L. Wall, Ratepayer A. Hdnrich, Ratepayer J. K. Smith, Ratepayer
ADDITIONS TO Additions to and Adontion ofthe Agenda pi AND ADOPTION OFTHE AGENDA 430-94 Moved byB. Guyon to adopt theagenda with thefollowing L addition:
p 9. (g) ChamberofCommerce
CARRIED
ADOPTION OF Adoption ofMinutes MINUTES 431-94 Moved byW. Tweedle to adopt theminutes oftheregular Council meeting of 94-09-21, withan amendment to page 11,first paragraph underRatepayers concerns; should have read "North Saskatchewan River".
CARRIED
EMERGENT Emergent Items ITEMS L. Johnson introduced Tammy Trudeau, the reporterfromthe Western Review. Sheis newto Drayton Valley from Hinton. Council welcomed her. PI
\}\WS$®> p
COUNCIL MEETING MINUTES -2- 941013
L. Johnsonreportedthat M. Buzludny had calledhim regarding the minutes ofthe August 11/94 Council meeting in which he was quoted as saving"it took 20 yearsto createthis M.D. andthat this Councilwas not goingto tear it apart." He felt that the minutes did not reflectthe comments made, could be taken out ofcontext and sounded too threatening. He suggestedthe properwording should have been "It took 20 years to create this M.D., and it was working fine now and the structure should be left alone."
432-94 Moved by B. Guyon to accept the comments from Mr. Buzludny as information. Wi
CARRIED
pi PLANNING, Planning. Developmentand Lands Matters | DEVELOPMENT L &LANDS MATTERS Proposed Subdivision 94/95 YH062-41 f> W1/2 OFNW 1/4 19-49-7-WSM I APPLICANT/ REGISTERED OWNER: MASTRE. BRENT HARRY F This application went before the Joint Mumdpal Planning Commission at L their September 27,1994 meeting. It was noted that the proposed subdivision complieswith our Land Use By-law wherein one residential p parcel per 80 acres isallowed. The size ofthe proposed parcel also I, complies withthe sizeofresidential parcels asdictated in ourLandUse ^ By-law. p The Joint Municipal Planning Commission recommended tothe Council of J:1 the Municipal Distnct ofBrazeau No. 77 that approval be granted, subject to the following conditions: f '• "———«•'* 2. In accordance with Section 92(1) ofthe Planning Act, the m Applicantshallenter into a Development Agreement with J the Municipal District, which shall include but not be limited ^ tothe following:
P a) The provisionoflegaland physicalaccessto all | parcels being created.
3. Cashin lieu ofMunicipalReserves being paidto the j. Municipal District ofBrazeau No. 77 onthe parcel being l •• -• -created and the balanceofreserves owing be deferredto the remainder ofthe titled area. I' 433-94 Moved by B. Guyon toapprove the proposed subdivision 94/95 YH062-41 as recommended.
CARRHCD
\^ p
COUNCIL MEETING MINUTES 94 10 13
Sale ofM.D. Owned Land
Review ofthe tenders received on the above noted lands were made at the September 21,1994 Council meeting. Allofferswere accepted by Council.
Following a historical search of the titles, administration has confirmed that Q^ these propertiesare tax recoverylots and thereforerequirethat a By-Law be passedby Councilfor approvalby the MinisterofMunicipal Affairs.
The Planning, Developmentand Lands Officerrecommendsthat first, second and finalreading be given to By-Law No. 216-94 for sale ofthe following:
Lots 15 and 16, Block 17, Plan 3504 K.S. pi
Lot 13, Block 2, Plan 1989 K.S.
(^^ Lot 2, Block 2, Plan 199 K.S.
Lots 2 and 3, Block 9, Plan 1989 K.S.
434-94 Moved by L. Coward to give first reading to By-law No. 216-94.
CARIUED
435-94 Moved by B. Guyon to give second reading to By-Law No. 216-94. PS) CARRIED
436-94 Moved by W. Tweedle that Councilgive unanimousconsent to hold three readings ofBy-Law 216-94.
CARIUED UNANIMOUSLY
437-94 Moved by L. Coward to give third reading to By-Law No. 216-94.
CARRIED
Request to Permit Undeveloped Road Allowance North Boundary ofNW 1/4 23-49-7-WSM IP
! Mr. and Mrs.Greiner have requested permissionto permit the undeveloped roadallowance on the North Boundaryoftheirlands. Theselandswould be utilizedfor pasture or recreational purposes. Subjectto no objections arisingfrom the notificationprocess, Mr. and Mrs. Greiner would be granted a permit for a term not exceeding 364 days with an option to renewat that time. The permitteeshallbe responsible for anyweedson the permitted areas, and restoration to the satisfaction ofthe Municipal District ofBrazeau No. 77 at the close ofthe permit. It would be a further requirement, that either fencing be placed on the permitted landsor a written consent from the adjacent landowner be obtained for utilization of his fence.
UNADOPTED COUNCIL MEETING MINUTES 9410 13
ThePlanning, Development and Land Officerrecommends that Council granta permit to Jerry andRoseGreiner for utilization oftheundeveloped road allowance locatedon the North Boundaryofthe NW 1/423-49-7- W5M, subjectto the notification process.
438-94 Moved byL. Coward to approve therequest to permit undeveloped roadallowance NorthBoundary of NW 1/4 23-49-7-W5M.
CARRIED
W. Tweedleleftthe meeting at 10:04am. p L. Cowardleftthe meetingat 10:04am.
J. Starling arrived at the meeting at 10:06am.
W. Tweedle arrived at the meeting at 10:06am.
L. Coward arrived at the meeting at 10:07am.
PUBLIC Public Hearing - To consider Bv-Law No 210-94. being HEARING A By-Law to Adont the Ring Road Estates Area Structure Plan for BY-LAW NO. PT NW 1/4 3-49-7 WSM and Bv-Law No. 211-94. being a 210-94 a By-Law to Adont the Williams Area Structure Plan for the AND BY-LAW NW 1/4 16-49-7-WSM. NO. 211-94 439-94 Moved byB.Guyon thattheRegular Council Meeting of 94 10 13adjournintoPublicHearingat 10:00a.m.for the purposes of discussing By-Law No.210-94, being a by-law •jP> to adopt the RingRoad Estates Area StructurePlanfor Pt. I NW1/4 3-49-7 W5M andBy-Law No.211-94, being a by law to adopt the Williams Area Structure Plan for the NW 1/4 16-49-7 W5M.
CARRIED UNANIMOUSLY 440-94 Moved byW. Tweedle thattheRegular Council Meeting of94 10 13 reconvene from a Public Hearing held to discuss By-Law No. 210-94, being a by-law to adopt theRing Road Estates Area StructurePlan for Pt. NW 1/4 3-49-7 W5M andBy-Law No.211-94, being a by-law to adoptthe —WilliamsArea Structure Plan for the NW 1/4 16-49-7 _ W5M.
CARRIED UNANIMOUSLY
\j \;-. W\w>v COUNCIL MEETING MINUTES 9410 13
P PLANNING, Planning. Development and Lands Matters DEVELOPMENT &LANDS pi MATTERS Bv-Law No. 210-94. Being a Bv-Law to Adopt the Ring Road Estates Area Structure Plan for Pt. NW 1/4 3-49-7 WSM
TheproposedArea StructurePlan was givenfirst readingbyCouncil ofthe Municipal Districtof Brazeau No. 77 on September8,1994. The first reading of theby-law wasthenfollowed bya two weekadvertising process. Thedeadline forwrittenobjections was5:00p.m., September 28, R. Matthewsreportedthat she had receiveda phonecallfrom a concerned resident ofthearearegarding anadditional access roadbeing putinplace incase offire. She has added a clause tothetext ofthearea structure plan inanattemptto alleviate the development ofa wildfire. Further **) precautions willbe taken at the development stage ofthe subdivision. It is recommended by the Planning,Developmentand Lands Officer that Council adoptthe RingRoadAreaStructurePlanbygiving second and third readingto By-law No. 210-94. 441-94 MovedbyB. Guyon to givesecond reading to By-Law No. 210-94. CARRIED 442-94 Moved byW.Tweedle to givethird reading to By-Law No-210-94. CARRIED G. Meullerarrivedat the meetingat 10:32am p) Bv-Law No. 211-94. Being a Bv-Law to Adont the Williams Area Structure Plan for the NW 1/4 3-49-7 WSM s^ Theproposed AreaStructure Planwas presented to Council at their meeting of September 21,1994. Firstreading ofthe by-law wasgiven subject to revisions being made asproposed bythePlanning, Development & LandOfficer priorto the public hearing. A two week notification was placed intheWestern Review of Council's intent to adoptby-law No.211- 94. No objections have beenreceived as of the dateof thisreport.. — Subsequent to the September 21,1994 Council meeting, Keith Smith and thePlanning, Development & LandOfficer metto discuss the required changes to the AreaStructure Plan. Thesechanges havenowbeen implemented. §p 9-\# •A#y»S COUNCIL MEETING MINUTES 94 1013 It is recommended that second and third readingbe given to the saidBy law. 443-94 Moved by L. Coward to give second reading to By-Law No. 211-94. IN FAVOR: W. Tweedle B. Guyon L. Coward OPPOSED: J. Coombes CARRIED 444-94 Moved by W. Tweedle to give third reading to By-Law No. 211-94. IN FAVOR: W. Tweedle B. Guyon L. Coward OPPOSED: J. Coombes CARRIED Request for Undeveloped Road Allowance For a Portion ofthe North Boundary Pt. ofNE 1/4 32-47-4-WSM Applicant; BobMacdonald Mr. MacDonald hasrequestedpermission to permitthe undevelopedroad allowance on the North Boundaryofhis lands. These landswould be utilized for pasture. Subjectto no objectionsarising from the notification process,Mr. MacDonaldwould be granted a permit for a term not exceeding 364 dayswith anoptionto renewatthattime. The permittee flBSSf shall be responsible foranyweeds on the permitted areas, andrestoration to the satisfaction ofthe Municipal DistrictofBrazeau No. 77 atthe close ofthe permit. It wouldbe a further requirement, thateither fencing be placed onthe permitted lands or awrittenconsent fromthe adjacent landowners be obtained for utilization ofhis fence. The Planning, Development andLandsOfficerrecommends that Council grant a permit to Bob MacDonald forutilization ofthe undeveloped road allowance located on the NorthBoundary ofthe NW 1/432-47-4-W5M, subject to the-flotification process. — 445-94 Moved by W. Tweedle to approvethe request for undeveloped road allowance for a portion ofthe North Boundary Pt. ofNE 1/4 32-47-4-W5M as recommended for grazingpurposes. CARIUED U1 r COUNCIL MEETING MINUTES -7- 9410 13 r Tender Received on Lots 1.2.3 and 4. Block 7. Plan 1989 K.S. fCvnthial p Mitch andGiselle Lambert provided the M.D. officewith anofferto purchasethe above noted lands. This offerwas taken to Council at the September 8,1994 meeting. Council indicatedat that time the landswould haveto be advertised fortenderto give otherpeoplethe opportunity to ,a* purchase these lands. Thelands were then advertised for theperiod oftwo weeks. r The only tender received was from Mitch and GiselleLambert. The proposed purchasers areofthe understanding that shouldthese lots be developed, iffeasible, connection bemadeto the Municipal District of Brazeau water system. The Planning, DevelopmentandLandsOfficerrecommends that Councilacceptthe tender received from Mitch and Giselle Lambert forthe purchase oflots 1,2,3, and 4, Block 7, Plan 1989K.S. •» (Cynthia) for the sumof $500.00 perlot. 446-94 Moved by B. Guyonto receivetendersfromMitch& Giselle I^inbert forthe purchase lots 1,2,3, and4, Block 7, Plan 1989 K.S. inCynthia forthe sumof$500.00 perlot L CARIUED pi TheBy-Law willbe presented atthe nextregular council meeting. c N. Gibson arrived atthe meeting at 11:00 am. i^ Options Available,to the Municipality in Becoming Its Own Subdivision Authority At the September 21,1994Council meeting acostbreakdown onoptions available to theMunicipality inadministering its own subdivision authority was presented. Council tabled the matter to the October 13,1994 Council meeting. r Itisnow requested that Council determine asto whether ornotthey wish to contract the services ofthe proposed Municipal Service Agency. As youwillrecall, it is proposed thatthisAgency be formed afterthe closeof the Yellowhead Regional Planning Commission. The Commission has requested thata response be provided to them no laterthanOctober 15, 1994. It isrecommended bythe Planning, Development andLands Officer thata- direction be given byCouncil asto whichoptionit wishes to taketo administer the subdivision processing. B. Guyonrecommended thatCouncil look at new optionsbecause other municipal districts are notjoining the proposed business plan put forth by YRPC. 447-94 Moved by B. Guyonthat a letter be sent to the Commission informing themthatCouncil is not interested in forming a Municipal Services Agency as proposed by the YRPC. CARIUED COUNCIL MEETING MINUTES -8- 94 10 13 R. Matthews,£. Peaceand N. Gibsonleft the meeting at 11:12 am. RATEPAYERS Ratepayers Concerns m CONCERNS Deputy Reeve J. Coombes asked ifthose in attendance wished to discuss concerns with Council. J. Starling statedthat he was speakingon behalfofconcerned residents of thering road area. Hehadthe following questions for Council: 1. What is the presentstatusregarding annexation and hastheirbeen a formal application? W. Tweedle stated that on the issue ofannexation there have been no formaldiscussions between the Town and M.D. Councils and no formal application, butthat formal discussion willprobably occurinthenear future. 2. Who firstinstigatedthe issue ofannexation, the Town or the M.D? W. Tweedle stated thatdiscussions havetaken place atthe JMPC level on a mutual basis by boththe Town andMJ}. representatives. Thesetalks r involve theeastsideofHighway 22 to the river. He further stated thatit was puton the agenda at the JMPC meetingby Charlie Miner, Chairman fortheJMPC. Heinformed Mr. Starling thatReeveE. Lambert is presently outofthecountry butwill beback October 15 and that nothing further willtake placeon this issue untilReeve Lamberthastalkedto the residents ofthering road area and asked themwhat theywanted. E. Stables stated that thepublic doesnt knowwhat's going on. Hestated thathehadspoken to representatives ofthe Town who toldhimthatthe Town wanted to annex thisland because they want further detailed planning and that they want control over this area and its planning if Drayton Valley's going to expand. Hefurther stated that heisgetting different stories from the Town and the MJD. 3. Why only a study on the East and not the West side oftown? W. Tweedle stated that theeast side has theriver asa natural boundary. B. Guyon stated thatbefore annexation takes place the Town mustmakea formal application, andifthe residents dont want to be annexed thenthe MJ). Council wouldrepresent thatposition. 4. How much-land arethey (the Town) looking to annex? ..._ L. Coward stated thattheM. D. did not know because anapplication had not been received. J. Starling stated thatCouncil wasnot doing their homework and thatall Q this workisbeing done and nobody knowsanything. He stated thatthere H-* is2690 acres more orless involved. pT O E. Stables stated thatdevelopers feel that therearetwo setsofrules and -^ that everyone should have to have an area structure plan before developing. ^5 ~^ L. Johnson stated thatplanning documents required arein place and that area structure plans do provide formoredetailed planning. • COUNCIL MEETING MINUTES -9- 94 10 13 5. Is enforcing the planning rules a problem for this Council? J. Starlingstated that if it is, then the residents are willingto form their own planning committee. He said that he was not about to be annexed and have this thing shoved down his throat. Council should consider the revenue comingout ofthat area, and that the Town has the potential for an additional 1500 lots at the present timewithin theircurrentboundaries. He stated that ratepayersare worried and hope that the Councillors will look after their concerns. J. Coombes stated thathe will standbehind all theresidents and will fight for what they want. G. Meuller stated that she was concerned with the advertisement in the Western Review regarding the proposed WasteTransferSite. Shestated that shehas phoned and nobody knows anything. She askedhowdo people respond and when. W. Tweedlestated that the Landfill Authority is asking people for their imput through thisad. He stated that people have questions like where, how much garbage and economic benefits. When a proposal has been drafted then they will hold publicmeetings. G.Meuller stated thattheydon't need a proposal to askthe people whether or not they want it. L.Johnson stated that Edmonton will notenter into anagreement with any municipality without public approval. L. Wallasked what type of garbage and how much. W. Tweedlestated that it would be recycled household garbage and approximately 80 T/year. - Council assured Mrs. Meuller thatthe first stepwould be to draw upa proposal and that proposal would come back to Council, so they may hojcj • J^J- public meetings before it is submitted to Edmonton. rfejff •,v ^j£#£ B. Guyon stated that a waste management site in the MJD. coirfcLbe of economic value to the community and with the strict controls m place now. • residents won't have to worry about having garbageJgjUfver. #j a. ctl»*k "\ , J. Starling stated that when Councillors are campaigning they have good Ut*J.fiiL communications with the ratepayers and this should continue after they are elected. Hestated thata little PR and goodwill will go a long way and recommended-that they do their homework on these issues; that is what .— they'rebeingpaid for. 448-94 Moved byB. Guyon to hold a publicmeeting in - Cynthiafor imput on the Waste ManagementSite, a date to be set for the end ofOctober. • CARRIED G. Meuller askedif it wastrue that Council is buying new chairs. • J. Coombes statedthat yes,it wasan agendaitem. •-\\J \ '-'' G. Mueller asked why doyou need new chairs? 0 ' * COUNCIL MEETING MINUTES -10- 94 10 13 J. Coombes stated that it had been an administrative decision. L. Johnson stated that the budget for renovations had included the constructionof the front entrance, mechanical upgrade, carpet and - furniture. He stated that the chairs have been falling apart and that if approvedby Council, new chairs would be purchased to replacethem. He said that a Council Chamberrepresents a certain amount ofdignity. J. Coombes stated that Council may be able to get a table and chairs from other agencies that are closing down. A. Heinrich asked if there was discussionsregarding a feature wallfor the Council Chamber? L. Johnsonstated that estimateswere being submittedfor oak panelling. A. Heinrich askedwhethera meeting withthe minister hadbeenarranged andwhen the concerns previously raised by the Ratepayers regarding the new MGA would be discussed by Council. " L. Johnson stated that the meeting with Dr. West is scheduled for November 17, 1994 at 4:00 pm. He said that the concerns from the Ratepayers Association would be presented at the October 26th Council meeting. J. Starling, L. Wall, and G. Meuller left the meeting at 12:15 pm. GENERAL General Matters MATTERS I Dravton Valley and District Chamber of Commerce A. Heinrich, on behalfof the ChamberofCommerce,presented a letter to Council requesting supportfor 1994at a rate of $1.00per capitafeefor service. He reviewedseveralprojects initiated by the Chamberover the past year. 449-94 Moved byB. Guyon to approve theannual feeof $1.00 per capita to the Drayton Valley and District Chamber of • Commerce^ V^^^jX ^^ j^j hhi fsf^V IN FAVOR: W. Tweedle Wi^ clU-ai^l-"P • L.B. CowardGuyon •>« J. f»-^ ^J^**^^J OPPOSED: J. Coombes CARRIED J. Coombes stated that a municipalityshould not be involved with a Chamber of Commerce andthat paying the fees isliketaking money from the poor. W. Tweedle stated that the Chamber did not promote only individual business but promotes business in the whole area. • COUNCIL MEETING MINUTES -11- 94 1013 Stimulating Rural Economics for the 2000s The 1994 ARRG National Conference will be held at the Grande Prairie Inn on October 12-15, 1994. The theme is RuralInstitutional Restructuring. 450-94 Movedby W. Tweedleto authorize Councillors Guyonand p5 Coombes to attendthe ARRG conference andto report back to Council CARRIED B. Guyonleft the meetingat 12:30pm. PUBLIC WORKS MATTERS Public Works Matters Request for Access into NW 2S-48-5-W5M The report from Terry Fleming, Superintendent of Public Works gave a history regarding thisroad request. Mr.Manard Jorgensen, through whoseland Ms. Mogdan musttravel to access herown, brought thisto theattention oftheMJD. inthepast, butat that time did notseem overiy concerned withMs. Mogdans useoftheroad through his property to access her land. This situation has now changed. As thetownship/range road offwhichthe requested access road would have to bebuilt is up for reconstruction possibly in 1995. The Superintendent of Public Works recommends that Council approve that thisaccess bebuilUn conjunction withthe two miles ofreconstruction that is already on the priority list Council stated that therequest should beadded to theroad priority list FCSS FCSS Matters MATTERS (a) Questionnaire Ret The Future ofFCSSAA TheFCSS Association ofAlberta has already taken the steps to terminate thefull time positions ofExecutive Director and theExecutive Secretary effective December 31,1994. The current role ofthe Association is: - to foster communication between FCSS boards and the province. — - to fostercommunication amongFCSS boards - to pursue issues that affect FCSS - to promote the concept ofprevention - to assistindividualFCSS boards, and - to promotethe imageandimpact ofFCSS .-&&> pi COUNCIL MEETING MINUTES -12- 941013 The Association Board is made up on 16 members. Two from eachofthe 8 regions andoneFCSSDirector representative withoutvotingrights. The presidentVice President andthe regional representatives are voted in at the Associations Annual Conference each year. The Association Board meets every 6 weeks at the Association office in Edmonton. 35J 451-94 Moved by B. Guyon to receiveasinformation. CARRIED (b) Program Authorization ProposedF.C.S.S. Programs Home Alone Being home alone safelyis a self-care program for young people 10-12 yearsofage and their siblings8-10 years ofage who may be home alone after school, on weekends, or in the mornings. This program will cost the amountofthe kit ($16.00)and possibly for somerefreshments. Eachchildand parentwillbe asked to pay forthe cost oftheir kits. Babysitters CPWTge, This is a childcarecourse for young peoplein grades 6-9 who may at sometime be responsible forthe careand supervision ofchildren younger than themselves. This program will cost the amountofthe instructor's fee of$360.00. The following programs will possiblybe offered jointly with the Town of Drayton Valley F.C.S.S. Suicide Prevention This programis targeting parentsand teens. Parentswho may be concerned about their own kids or friends oftheir kids and for teens that maybe concerned abouta friend oftheirs. This sessionwill helpto identify the signsofsomeoneconsidering endingtheir lifeandwhat canbe doneto help preventthem following through. It will alsoidentifythe resources we have locallyto refer peopleto for help. Teaching vour Children to Problem Solve Thisworkshop-would be promoted to parents. The workshopis meantto. assistparentswith teachingthe skill to their children oflearning to problem solve for themselves. r Shift Work Stress This workshop would be promotedto allM.D. andTown residentsthat work shift work. The main focus ofthe workshop will centre aroundthe differenteffects shift work canhave on the family dynamics, safety on the job, psychological effects on the worker andhow allthese thingseffect the family as a whole. into p COUNCIL MEETING MINUTES -13- 941013 Old Fashioned Community Christmas Party FCSS for the Town and for the M.D. are proposing a Community Christmas Party to take place on Sunday December 18 at either the Rocky m Rapids Hall orthe Drayton Valley Sports Complex. The goal isto facilitate a fun dayfor the family. The activitieswould promotefamilies doingthingsand events together. m 452-94 Moved by W. Tweedle to approve the SuicidePrevention and Babysitter Programs and to table the others until the next regular Council meeting. CARRIED A. Sutherlandwill provide more information regarding the remaining _ programs for the Council meeting ofOctober 26th. GENERAL p MATTERS GeneralMatters (a) Bank ofMontreal - Borrowing Resolution L. Johnsonreportedthat the BankofMontealrequires that the Borrowing By-law be renewed as a resultof changesin signing officers sincethe original by-lawwas approved. Thereis no change in the by-lawitselfother than name changes ofofficials. It is recommendedthat Council give three readings to the attached bylawproviding for borrowingas requiredon a revolving lineof ^ credit 453-94 Moved by W. Tweedleto give first readingto By- Law No. 220-94. CARRIED « 454-94 Moved by L. Coward to give second reading to By- LawNo. 220-94. CARRIED IP (b) Replacement Council Chamber Chairs R. Flikkema, Utility Co-ordinatorreported that after examining and tryingout approximately ten differentchairswhose pricesranged— from$450.00to $1,100.00the Kamor #2700 High BackKnee Tilterwas thoughtto be, accordingto those who tried it the most comfortable and versatile chair. The cost on this chair is $641.00 each. He recommends that twelve chairsbe ordered to replaceall the brownworn out chairs. Total cost willbe $7,692.00plus GST. R. Flikkema also recommends replacementofthe front lobby seating. The existing seatingconsists oftwo orange and brown stainless steelunitsthat seat two in eachunit He proposestwo, p two-seater replacementchairs similar to what exists in the staff lounge plus one armchair and two end tables. The total ofthis including GST would be approximately $3,000.00. UNADOPTED COUNCIL MEETING MINUTES -14- 94 1013 455-94 Moved by W. Tweedle to table this hem until the next regular CouncilmeetingofOctober 26,1994. CARRIED (c) Waste Management Site - North ofCynthia J. Coombes addedthishem to the agendaand statedthat itwould betabled until thenext regular Council meeting. (d) Registration Form Ret Management Options for Private Forests - Workshop L. Johnson reportedthat the steering committee for thePrivate LandsWoodlotManagement Seminarhas met twice. It is comprised ofa varietyofindividuals and includeshimselfand Councillor Guyon astheAgService Board member. Many ofthe details oftheseminar areworked outalready, with thedates being November 18 and 19, at the Westwinds Hotel. The seminar will feature speakers ontheFriday, and a touronSaturday. Promotional brochuresand posters willbe available withintwo weeks. A brochure for a similar seminar being held in Cmmcm* jggttflffhtd. It would bebeneficial to have at least onerepresentative from the MJ). attend thatseminar to gain a goodunderstanding ofthe details thatshould beconsidered when hosting ourseminar. 456-94 Moved byW. Tweedle to approve thedates ofNov. ,.. 18and19fortheDrayton Valley Workshop and support the project for $2,000. I. CARRIED 457-94 Moved byW.Tweedle to approve attendance at the ForestWorkshop inCremona byCouncillor Guyon. CARRIED (e) R.C.M.P. Meeting During Fall Convention Senior management oftheDivision will beattending theFall Convention ofthe A.A.M.D. & C. and will be available on November 15and 16to discuss individual policing issues with representatives fromthe variousmunicipal districts andcounties la the detachment areas. 'is 458-94 Moved by W. Tweedle that we meet with the RCMP to discuss issues related to thePublic Safety Officers working relations with the RCMP. lip CARRIED COUNCIL MEETING MINUTES -15- 941013 ITEMS FOR Correspondence/Items for Information INFORMATION 459-94 Moved by L. Coward toreceive thefollowing items as information: (a) Thank you card from the Breton Peer Support Team (b) Correspondence dated 94 09 22 from Alberta Municipal Affairs regarding changes to the «gg<*g (d) Correspondence dated94 09 02 fromtheAlberta Conference Board regarding a conference titled Employment: Creating Jobs intheNewEconomy (e) A.A.M.D &CFall Convention 1994 Tentative Program (f) Correspondence dated 94 09 30 from Alberta Public Safety Services Re: Regional Response Improvement Program (g) Correspondence re: Opening ofthe Brazeau Group Camp (h) A.A.M.D. &C. Municipal News Highlights dated 940914. ps (i) A.AM.D. &C.Municipal News Highlights dated 94 0921. (j) AAM.D. &C. Municipal News Highlights dated 94 09 28. ADJOURNMENT Adjournment 460-94 Moved by W. Tweedle to adjourn the Regular Council Council Meeting of94 1013 at 1:15 pm. Reeve Municipal Manager pi MINUTES OF THE PUBLIC HEARING HELD ON 94 10 13 AT 10:00 A.M. FOR THE PURPOSES OF DISCUSSING PROPOSED BY-LAW NO. 210-94, BEING A BY-LAW TO ADOPT THE RING ROAD ESTATES AREA STRUCTURE PLAN FOR PT. NW 1/4 3- 49-7 W5M AND BY-LAW NO. 211-94, BEING A BY-LAW TO ADOPT THE WHXIAMS AREA STRUCTURE PLAN FOR THE NW 1/4 16-49-7 W5ML Deputy ReeveJ. Coombes called the public hearing to order at 10:00 a.m. In Attendance J. Coombes, Deputy Reeve B. Guyon, Councillor L. Coward, Councillor w W. Tweedle, Councillor L. Johnson, Municipal Manager K. Robinson, Recording Secretary R. Matthews, Planning, Development & LandsOfficer E. Peace, Secretary, Planning, Dev. & Lands T. Trudeau, Western Review L. Wall, Ratepayer pu A. Heinrich, Ratepayer J. K. Smith, Ratepayer J. Starling, Ratepayer (i) By-Law No. 210-94, Being aBy-Lawto Adoptthe RingRoad Estates Area Structure Plan for Pt. NW 1/4 3-49-7 W5M Deputy ReeveJ. Coombes asked R. Matthews, Planning, Development and Lands Officer to present details concerning the AreaStructure Plan for Pt. NW 1/4 3-49-7 W5M. The proposed Area Structure Plan wasgiven first reading byCouncil ofthe w Municipal District of Brazeau No. 77 on September 8, 1994. The first reading of theby-law wasthen followed by atwo week advertising process. Thedeadline for written objections was5:00 p.m., September 28, 1994. No written objections werereceived inthis regard. A verbal concernwas madein reference to fire precautions andthus resulted in an addition ofclause 8.4(5) to the text ofthe AreaStructure Plan. Further precautions will betaken atthedevelopment state ofthe subdivision. DeputyReeve J. Coombes askediftherewere anyobjections or comments from the public in attendance. No commentswere received. pi E. Stables arrived at the Public Hearing at 10:11 a.m. . •'•*}&•) PUBLIC HEARING -2- 94 10 13 E. Stables stated that he was concerned with the annexation issue. He stated that he hadtwo lots sold and now they backed off, because of concern withthe property being annexed by theTown. He stated thatarea structure plans should berequired from everyone who plans to develop property. He reports that hehas spoken to officials from theTownof Drayton Valley andhasbeentold by them that the Town wantsto annex the ring road area because theydon't thinkit hasbeenplanned properly and theywantto have control overits planning, so thatthereis continuity with the services ofthe Town. R. Matthews statedthat there areareastructure plansin placefor each r" Iaa^- subdivision which entails thecreation of5 ormore parcels. . jUt *•"* p E. Stablesstated that those aren'tareastructure plans,they'rejust development plans. He said that as a ratepayer he doesn't wantto be fab fW4Crrwr>^to annexed. PI L. Johnson stated that these concerns should be discussed under the ratepayers concerns section rather thanduring a public hearing Re (ii) By-LawNo. 211-94, BeingaBy-Law to Adopt the Williams Area Structure Plan for the NW 1/4 3-49-7 W5M DeputyReeveJ. Coombes askedR. Matthews, Planning, Development & PI LandsOfficer to present details concerning the Area Structure Plan forPt. W NW 1/4 16-49-7 W5M. [jir- 1^ y( L, , .^wi-jtfv.' R. Matthews reported that there were no written objectionsreceived. Deputy J. Coombes asked if there wereanyobjections orcomments from the Public in attendance. No comments were received. Deputy J. Coombes declared the public hearing closed at 10:30 a.m. Deputy Reeve Municipal Manager p 10/14/94 15:22 ©403 482 3344 WYNNE RESOURCES ©001 Pi B M J^n Hf »g» B*B 0F& §^&Z&$ZB%MBamB^*i$% 11223-iooAv»nuoNw Edmonlon. Alberta TSK OJ1 Telephone: (403) 488-5666 Fax: (403) 482-3344 Toll Fro«: 1-800-894-7720 October 4, 1994 P Layne Johnson, Municipal Manager MD 77 Brazeau Box 77 Drayton Valley, AB.TOE OMO Re: Hrpen Area flkpreition Process RevJew P Dear Layne, Further to our conversation, Iwish to thank you very much for your courteous and positive response to my queries during the course of our initial discussion. This commimication, as agreed, expands on our discussion. Our consulting firm has been retained by Lands and Forests Services to examine the procedures currendy used for the disposition of public lands, formulate conclusions, and provide recommendations with respect to procedural changes that may be necessary. Given the recent major changes proposed by government in local governance structure and authority, it was deemed essential that the existing process of green area disposition he reviewed, especially as it relates to the MDs, since much of the provincial green area is located mthese jurisdictions. W\ In consultation with the Lands and Forests Services Steering Committee, your MD was identified as one that could assist Wynne Resources in exploring new strategies for involving local authorities and other P government departments in apreferred future green area disposition process. We appreciate your initial positive 1 response to become involved. Your input will, no doubt, allow us to gain new insights into this important disposition procedure. ' As Iindicated, the selected methodology to seek your views and opinions is through afocus group mectin* where ail elected'officials and key employees of the MD get together to discuss the issues related to green r areas under its jurisdiction. We will provide you with apre-meeting briefing package which will include : background information and the specific questions which we will pose during the focus group session. P Please call or fax me or Dr. Harold Wynne to set up adate and time that would be convenient for us to I conduct afocus group session with your MD council-the session will take from M to 2hours. Since your schedule is pretty full, the timing of the meeting is left to your council's discretion and we will do our utmost to jIP meet with you at your convenience. We plan to conclude all MD focus group sessions by mid-November. 1 1 Thank you for your cooperation and we are looking forward to meeting all ofyou very soon. Sincerely, Fred J. Dumont Associate pi S. R. McDonald, Director, Land Administration Division. Alberta Environmental Protection c.c. C. J. Henderson, Director, Forest Management Division, Alberta Environmental Protection f$l 10/20/94 16:46 ©403 482 3344 WYNNE RESOURCES ©001 11223-100 AvenuoNW Wynne Resources Edmonton. Alberta T5KOJ1 L| MM I T C n Telephone: (403) 488-5566 Fax'. (403) 482.3344 * W # f Ai *• ToilToll Free:pfflfl. 1-800-894-7720ijvm.naA.T79n P • October 18, 1994 Layne Johnson Municipal Manager ^ MD 77 Brazeau Box 77 Pi i Drayton Valley, AB p Re: Green Area Planning. Development Control, and Laqd Disposition Process Review pi Dear Layne, I This communication confirms that Dr. Harold Wynne and I will meet with your Council on f October 26 at 9:45 a.m. at the MD office in Drayton Valley. Thefocus groupsession will be 1 moderated by Dr. Wynne and will concentrate on the present and preferred future green area planning, development control, and land disposition process. I will serve as recorder for the session. t We are particularly interested in your opinions about current procedures that Lands and Forests Services use to implement disposition ofgreen areas within your jurisdiction and especially | to listen to views members of Council and the administration have about what might be seen as a ^ better way of handling future dispositions. p | In order to assist participants infocusing the discussion as much as possible, we enclose a brief overview ofthe purpose of the review and aset of questions which will guide the focus group p session. Of course, any other issues and concerns specifically related to public lands will be open to I discussion. p Dr. Wynne and I are very much looking forward to having this discussion with you and MD : Council members. We wish to thank you very much for adjusting your schedules to allow us to meet with youand discuss this very important topic. p cr id. J. Dumont Associate p FD/hj enclosure jifl 10/20/94 16:46 ©403 482 3344 WYNNE RESOURCES ©002 3 A REVIEW OF P PLANNING, DEVELOPMENT CONTROL, AND I COMMERCIAL-RECREATIONAL LEASING ON PUBLIC LANDS IN GREEN AREAS p * Background The Government of Albertahas the responsibility for managing the land and resources in the geographic regions designated as "green areas" throughout the province and this authority is, for the most pan, entrusted to the Minister of the Department of Environmental Protection. Within Alberta Environmental Protection, Land and Forest Services (LFS) assumes the lead role in managing green area lands and forest resources. With the advent of the newly created Municipal p Districts from the former Improvement Districts, the prospect of shared responsibility for green area I planning has surfaced. Whereas the former IDs were provincially administered municipal entities, the MDs are locally autonomous in thatthey elect a reeve and councillors and, generally, exercise p more local control over planning, development, recreation, social services, and other facets oflocal government. Much of the provincial green area islocated in these new MDs, consequently, LFS is desirous of exploring new strategies for involving these municipal governments and other p government stakeholders in future green area planning. Purpose of the Review - The purpose of this review is two-fold, namely (1) to undertake an independent review of planning, development control, and commercial-recreational leasing issues in thedesignated "green area" of Alberta, and (2) to formulate conclusions and provide recommendations to LFS for any ^ changes in the green area planning process, especially as these relate to the newly established MDs. • pi Research Design p This review of green area planning will be conducted in two related phases. In the first phase, documentary data pertaining to green area planning (i.e. acts, policies, regulations, terms of reference) will be gathered and analysed and interviews with key government informants in LFS p will be conducted to gain a "state of the art" overview of present green area planning practices and I to identify potential issues, concerns, or problems. In the second phase, LFS officials, other key government stakeholders, and MD reeves and councillors will be polled to ascertain their opinions p as to the preferred future state of the green area planning process in the province. Focus Groups I To gain the opinions of MD councillors and managers, focus group sessions will be conducted in 7 MDs (8, 15, 99, 16, 131, 77, 94). To guide these sessions, a set of 6 questions have been developed and the moderator will invite councillors and managers to express their opinions relative to these. Sessions will be tape recorded for subsequent transcription for the researcher's use only and individual comments will be treated confidentially; MD's will likewise be treated confidentially and r will not be singled out inthe final report without prior approval. 10/20/94 16:47 ©403 4S2 3344 WYNNE RESOURCES @003 K Page 2 Focus Group Questions The following questions will guide the focus group sessions: 1. What is the role of the MD, if any, in any facet of planning, development control, and/or commercial-recreational leasing in green areas at present? m 1.1 What specific written documents (ie. acts, regulations, policies, or procedures), if any, currently exist to enable the MD to fulfil this role(s)? 1.2 What informal practices, ifany, currently existto enable the MD to fulfil this role(s)? 2. Have you personally or has the MD encountered any "problems" in the past relative to the MD's role in green area planning? Please describe one or two. 3. Do you have any concerns relative to planning, development control, and commercial- recreational leasing in green areas? 4. Youhave identified (_ ) as a concem(s). Do you have any suggestions which might improve the situation? 5. How should the future green area planning process be structured and function? 5.1 How should the MDs with green areas in their jurisdictions be involved in the r planning, development control, and commercial-recreational leasing process? 6. Does anyone have any other opinions or comments relative to MDs and green area planning, developmentcontrol, or commercial-recreational leasing u-*-A. - h#^ '—*^ -< -^ ^v - . .-. <* -* *—) " p) M.D. OF BRAZEAU NO. 77 CASH STATEMENT SEPTEMBER 30, 1994 Balance Forward August 31, 1994 $ 259,389.17 Add: Direct Deposits 2,742.00 Deposits - Gen. Acct 62,809.41 Investment Matured Term #149 768,277.26 Investment Matured Term #144 3,038,100.00 Interest - General Acct 3,110.54 Interest - Tax Surplus Acct 59.52 3,875,098.73 Less: A/P Cheques (#3601-3800) 431,883.86 Payroll 102,147.33 LAPP Transfer - August 2,804.72 LAPP Transfer - September 2,811.94 A/P Cheques ordered 330.87 School Requisition 2r877r072.60 3,417,051.32 Adjusted Cash Balance S 717.436,58 Balance per Bank Accounts General 927,254.80 Payroll .28 Tax Surplus 15r359.12 942,614.20 Add: Petty Cash 300.00 Cash Float 150.00 0/S Deposit 12r862.98 13,312.98 pi Less: O/S Cheques - A/P 233,344.72 O/S Cheques - Payroll 5r145.88 $ 238,490.60 Adjusted Cash Balance S 717.436.58 r pi ^^ MUNICIPAL DISTRICT OF BRAZEAU NO. 77 INVESTMENT SUMMARY - SEPTEMBER DATE OF DATE OF INTEREST CERTIFICATE DEPOSIT MATURITY RATE AMOUNT TYPE INSTITUTION 0090 04 FEB 91 04 FEB 96 8.5 6,400 Term Deposit T. Branch 0093 28 FEB 91 28 FEB 96 8.25 3,440 Term Deposit T. Branch 0094 28 FEB 91 28 FEB 96 8.25 3,440 Term Deposit T. Branch 0095 31 MAR 91 31 MAR 96 8.25 4,994.33 Term Deposit T. Branch 0129 11 AUG 93 20 JUN 95 3.00 2,470 Term Deposit T. Branch 21 OCT 93 21 OCT 94 4.50 3,000 G. i.e. R. Bank 0139 15 FEB 94 15 FEB 99 4.25 530 Term Deposit T. Branch 02 NOV 93 02 NOV 94 4.50 500,000 Term Deposit Royal Bank 10 DEC 93 12 DEC 94 3.38 3,000 G. i.e. Montreal 5736 04 JUL 94 17 NOV 94 6.60 1,000,400 T. Deposit Montreal 5726 04 JUL 94 01 DEC 94 6.91 1,000,589.,31 T. Deposit Montreal 04 JUL 94 15 DEC 94 7.05 2,999,983.,50 T. Bill Royal 0150 30 AUG 94 28 NOV 94 5.42 2,000,000.,00 T. Deposit T. Branch 0151 12 SEP 94 12 OCT 94 5.31 3,250,000.,00 T. Deposit T. Branch 12 SEP 94 18 OCT 94 3.375 33,400,,00 T. Deposit T. Branch 0153 30 SEP 94 31 OCT 94 5.05 1,000,000..00 T. Deposit T. Branch F.C.S.S. CO-ORDINATOR»S REPORT TO COUNCIL REPORT NO: F.C.S.S. 94 - 15 SUBJECT: Program Authorization RECOMMENDATION: As council had requested the following programs are being brought back for consideration. REPORT: Council had requested some further information on past programs that we have been involved with and for supporting stats on M. D. resident involvement. The following programs are ones in which council has authorized in the last year. The M.D. F.C.S.S. did not run any workshops in the last year to pull stats from. Menopause Workshop - 1993 The M. D. Supported this workshop with some funding from F.C.S.S. There were 29 persons who attended the workshop, 9 were M.D. residents. Summer Day Camps - 1993 & 1994 - In 1993 we ran 8 camps in the M.D. and we had 200 kids attend and 56 volunteers. In 1994 we ran 4 camps in the M.D. and had 80 kids attend and 27 volunteers. Almost all were M.D. residents, there may have been 15 who were not. Volunteer Appreciation Brunch - 1994 - This event took place during Volunteer Appreciation Week. The brunch was put on jointly with the Community Support Network. There was approximately 100 people who attended the brunch with approximately 22 of them being M.D. residents. Youth Leadership - 1994 - This program was run jointly with the Community Support Network. There was 9 participants 5 of which were M.D. residents. % PROPOSED F.C.S.S. PROGRAMS HOME ALONE: pi) Being home alone safely is a self-care program for young people 10 - 12 years of age and their siblings 8-10 years of age who may be Home Alone after school, on weekends, or in the mornings. Parents attend class one and six of the Program to participate in course content. Topics include: parent and child expectations and ground rules; contracting between parents and children for being Home Alone, safety and handling emergencies; responsibility and accountability; telephone safety; effective use of time; effective coping of Home Alone "fears"; neighbourhood safety; and family council meetings. This course can be run during lunch hours, evenings or on the weekend. Approximate cost to run program: Kit: $ 16.00 Parents manual: $ 7.49 each Children's manual: $ 7.49 each This program will only cost the amount of the kit ($16.00) and possibly for some refreshments. Each child and parent will be asked to pay for the cost of their kits. I would like to run this program in late October 1994. p$ P) POSSIBLE JOINT PROGRAMS WITH THE TOWN OF DRAYTON VALLEY F.C.S.S. TEACHING YOUR CHILDREN TO PROBLEM SOLVE This workshop would be promoted to parents. The workshop is meant to assist parents with teaching the skill to their children of learning to problem solve for themselves. Approximate cost of program: M.D. Share: Facilitator: $160.00 $ 80.00 Milage: $100.00 $ 50.00 Advertising: $150.00 $ 75.00 Totals = $410.00 $205.00 The facilitator for this workshop would be Ron Mcleod from Edmonton. We would like to run this workshop in early 1995 SHIFT WORK STRESS This workshop would be promoted to all M.D. and Town residents that work shift work. Details on this workshop have not been completely worked out but the main focus of the workshop will centre around pi the different effects shift work can have on the family dynamics, safety on the job, psychological effects on the worker and how all these things effect the family as a whole. The presenter for this workshop will be Paul Preston. Paul is a psychologist from Edmonton who comes to Drayton Valley several times per month and runs some services to the public out of the Health Complex. We would like to run this workshop in November as November is Family Violence Prevention Month. We would like to run this workshop twice on the one day. So we can catch shift workers who work days and those who work nights. We have not received a quote as yet from Mr. Preston but we are putting a ceiling on the workshop not to cost any more than $400.00 The M.D. share would then be $200.00. p OLD FASHIONED COMMUNITY CHRISTMAS PARTY | FCSS for the Town and for the M.D. are proposing a Community Christmas Party to take place on Sunday December 18 at either the Rocky Rapids hall or the Drayton Valley Sports Complex. Both r area's have the desired facilities. Our goal is to facilitate a fun day for the family. The activities would promote families doing things and events together. jp [ We are looking at inviting other agencies to take some ownership of the project as well by sponsoring some of the events that would p take place. ] Some proposed events for the day may include: k Hay rides caroling f crafts skating smooshing races r portable planetarium Christmas tree decorating pot luck supper - cultural dishes r visit from santa and much much more. We would be asking for donations to Santa's Anonymous and Breton P Christmas Wishes as well. We have put a ceiling on the project of no more than $600.00. The p> M.D. share would be no more than $300.00. J 11 The total costs for all the proposed programs is $1431.00 I would ask that council give approval for the programs with total cost not ^ to exceed $1500.00. p) it ipt MUNICIPAL AFFAIRS OFFICE OF THE MINISTER Minister responsible for: 425 Legislature Building Telephone 403/427-3744 Housing Edmonton, Alberta, Canada Fax 403/422-9550 Alberta Registries T5K 2B6 ACCESS Corporation Alberta Liquor Control Board Iii "- " n September 30,15 94. 11 'All, Dear Mayor/Reeve/Chairman: During the last several months, the Province has worked very hard on reducing the size and complexity of government. By the end of our current business plans, there will be significant reductions in the size and spending of the provincial government. As well, we have taken steps to restructure local boards in the health and education fields. Much has been accomplished. During my travels and visits with municipalities and their officials, I have heard over and over again that perhaps it is now time to examine the number of municipal governments in the province. The comments have come from both urban and rural municipalities. It is evident many of you feel that Albertans are over governed and overtaxed. We all know that provincial funding for municipalities is continuing to decrease. Through restructuring, amalgamation, or even dissolution of municipal governments, substantial savings could be achieved, thus reducing the overall burdenon ourtaxpayers while at the same time providing p3 essential services at less cost. While the government is not directing amalgamation of incorporated municipalities, I encourage you to review options to reduce the cost ofgovernment and to deliver services in the most cost effective manner. Officials in my department are prepared to work with either single 5SI municipalities or groups of municipalities in helping them examine and determine what is best for them. Inquiries should be directed to the Local Government Development Branch (427-2523). This branch's restructuring unit will provide liaison and procedural services and, as part of the process, will review areas where financial assistance could facilitate restructuring. Limited funds are available to facilitate transitions when municipal amalgamations occur. Your&rtruly, tephen C. West Minister pi cc: Hon. Ralph Klein Government Caucus •,;.V.-rU-n,'4.r.-..^:r:.i.'T>.---'-t''r.wii-.if .-ir";»jnfn-iiiiiTiiiuinaro«»«*ii» mm REPORT TO COUNCIL FROM: RICK FLIKKEMA UTILITY COORDINATOR DATE: OCTOBER 4, 1994 SUBJECT: REPLACEMENT COUNCIL CHAMBER CHAIRS After examining and trying out approximately ten different chairs whose prices ranged from $450.00 to $1,100.00 the Kamor #2700 High Back Knee Tilter was thought to be, according to those who tried it, the most comfortable and versatile chair. The cost on this chair is$641.00 each. Irecommend that twelve be ordered to replace all the brown worn out chairs. Total cost will be $7,692.00 plus GST. Iwould also like to recommend replacement of the front lobby seating. The existing seating consists of two orange and brown stainless steel units that seat two in each unit. What Iwould propose is two, two-seater replacement chairs similar to what exists in trie staff lounge plus one armchair and two end tables. The total of this including S3£) GSTwould be approximately $3,000.00. pi t I <^ ALBERTA PUBLIC WORKS, SUPPLY AND SERVICES JlJT5TST3U"' maGy Office oftheMinister MLA, Drayton Valley- Calmar PW21006 IP> October 18, 1994 Ms. Layne Johnson Municipal Manager Municipal District of Brazeau No. 77 P.O. Box 77 Drayton Valley, Alberta TOE 0M0 Dear Ms. Johnson: ">^^ RE; REQUEST FOR SURPLUS BOARDROOM TABLE In response to your letter dated September 22, 1994, unfortunately there is no boardroom table available at our Surplus Sales outlet. In future, you may contact Mr. Mike Yurchak, Manager, Surplus Sales, Edmonton, 427-3482, who has been given the authority to negotiate a direct sale, at market price, of any available items you may wish to purchase. si I regret that I could not be of assistance at this time. Yours sincerely, / cn^\ Tom Thurber Minister mi 424 Legislature Building, Edmonton,Alberta,Canada T5K 2B6 Telephone403/427-3666, Fax403/427-3649 5008 - 51 Avenue, Drayton Valley,Alberta, Canada TOE 0M0 Telephone 403/542-3355, Fax403/542-3331 W Printed on recycled paper REPORT TO COUNCIL DATE: October 20,1994 FROM: Rick Flikkema, UtilityCoordinator 'IS SUBJECT: Feature Wall - Council Chambers We have received several quotes to create a feature wall on the west side ofcouncil chambers. 13 FineLine Finishing proposes to construct a raised panelwall at a cost of$4,494.00 including GST. V . Warren Construction proposes to construct a raised panel wall with rounded oak tambour pillarsat a cost of$4,800.00 including GST. RECOMMENDATION: Because ofthe way Warren Construction proposesto construct the feature wall and tie into the 39 existing decor I would recommend accepting their bid. j§5 IB IP! l^ • - r i"* <• /' tA-c r t *-*- 14? - \ to p*C**««. ;rt/ v_ •-s7\ J_ i! k *-j V i u\ C i JP* 3 . 3-t- "v^il .'rTi. j •«•» 'i- ^ p? 3>* • i^i' ii - /" .i»c—*••©*, •* —•n o ^ (,^j>$3£. 7.'-".*."'- ""* ^ ' • I *'*./ p rt.e_i.-i—.'-.•—»i p\ FROM : MD77/TR/RATEPPIYERS RSSOCIATION PHONE NO. : 6962468 Sep. 21 1994 08:i2flM P01 n^Zu*Z ^Ll4^L sTrtj? •JUff^L r FROM : MD77/TR/RRTEPRYERS ASSOCIATION PHONE NO. : 6962468 Sep. 21 1994 08:12AM P02 l\% 6'Jlsi PRESENTATION TO M.D. BRAZEAU by Anthony ifeinrtcK and Lynn Oberie Preamble Governments, atall levels are established to protectthe best: feiteresfo fff andtorwishes ofan electorate. Inordertorcftizenstobesurelliatllier best interests are being served,, an open, responsive governmentmust be maintained. Some parte of Bill 31, In ourview, do not: conferibuie to an open, responsive government;, protecting voters* best interests;. We suggest tfte following improvements couitd be made to Bill 31: Section 1S3 e regarding cortfldentiaIfly of private conversations made atcouncil orcouncil cenenltee meetings BT Why sboutd any maflier ofpublic inftsrestbe confik&enti&I (other tft&n those Keens covered by Part 7)? Section 171 regarding statementsdisclosures Tills; section should be mandatory,, no): optiontaI.. Section T74 regarding disKgualSfcation ofcouncillors Tbis section Is too lax for attendance requirements and lorconvictions punishable by imprisonment Section 175 regarding enforcementofdisqualification The ftSOB deposit; tor caste to show grounds tor disqualification does notcontrgmtte to openf responsive government Section 17? Dlsqualtflcation Remove the m\ .. error in judrpnent* loophole thatallows councillors to avoid responsibly. There is still no penaBy tor offending councillors. pi I \<\ Presentation to M.D. Brazeau Paqe 2 Section 185 regarding Council Proceedings Wf Why musta councillor request a vote be recorded? Tbis should be required, notoptional. 'Sf Section 21B regarding access to information (ptiblic participation) This section gives every person the rightto obtain information (great), butthen ft places so many restrictions thatmay make information dtfrscuft or PT Impossible to obtain. Part(d) - Draft reports ~What is wrong wfthjoijriic input and criticism beforea report cs released in uiffinal form? Prior consultation wftfc the public would reduce the *whine and cry" afterwards" WS Section 218 regarding appeal ofaccess to information decisions Why is Council's decision final? Is there no recourse in the courts? And ff not why not? Section 223 regarding Petitions 5% (old number) ofthe population (abort 10% ofvoters) was adequate tor petitioning. Wf; Summer villages require only 18% ofthe voters, so why do other jurisdictions require double the number? Section 225 regarding Petflion checks All names should be checked on a petition (5008 or more), not just a random sample. Section 548 regarding effectof Councillor DisquallRcatioro Why shouldn't proceedings or* resoliAiofts of Council be challenged because of a disqimliTicatson? In all otherwaics of Iffe, actions can be challenged if those actions done under desqualficaiiDn (e.g..* lawyers). R appears that elected people do not have to take responsiriliy tor their actions. ^0 -^ nnuAu&tfiafl nowtma u& isf Wt p> r FROM : MD77/TR/RATEPAYERS ASSOCIATION PHONE NO. : 6962468 Sep. 21 1994 08:13AM P03 f MD #77/Twln Rivers I Tatepayers Assn. Box 40 f: Breton, AB TOC 0P0 September 13, 1992 I Honorable Dick Fowler, Q.C. Municipal Legislation Review m Room 1780, City Centre | 10155-102 Street Edmonton, AB T5J 4L4 | Dear Sir: ~ We would like to express our appreciation for the opportunity to input for changes in the new Municipal Government Act. We hope that changes will be made as a result. It is our understanding that the intent of the new document is to allow a more open F government with public involvement and input into Inna!-government decisions. With 1 this we agree. Since local govenments exist for the benefit of electors, the democratic process Is not served by government decisions being made in isolation without (a) fp adequate and firm guidelines; (b) public input; (c) being open and accessible. The * term "public servant" has become an oxymoron. P With the above in mind, the following recommendations are submitted.: 108 (2)(b) Re: closed meetings by council majority vote I This item should be scratched entirely. No council should be deciding/discussing behind closed doors any item not covered by fp 151 (2). Section 108 (2)(b) goes against the principle of open I government. The limits of 151 (2) are sufficient. r w 151 (2)(d) Re: compulsory withholding of draft reports. It seems to us that reports in the draft stage are the best time to solicit n public involvement (except financial statements). A more acceptable { result is likely when the public is informed and involved early. This suggestion is in keeping with an open and accessible government. I 151 (2)(i) Re: withholding of information by chief administrator because he decides it is "not in the public interest.*1 m There are two things wrong here. First, there is no such thing as "not In [ the public interest," only poor or bad decisions made by councils. Secondly, the chief administration officer is not elected and therefore p should not be deciding ""public interest." This smacks of Fascism. f Scratch this one entirely as the rest of Section 151 (2) is inclusive enough. FROM : MD77/TR/-RATEPAVERS ASSOCIATION PHONE NO. : 6362*468 Sen- 21 1994 03:14AM P04 Honorable Dick Fowler September 13, 1992 168 (2)(a) Re: number of petitioners. This Section raises the number of signatures required for a petition from 5 percent to 10 percent of the population in municipalities of less than Ag^^hi0s0proposal goes against the principle of accessible government and therefore should be left at 5 percent. P Secondly, this proposal makes jurisdictions ot less than 10 000 population second-class citizens. 169 (2) Re: a date behind each name on petitions. What is the rationale for this? 327 (1 )(a) Re: 20 percent of the population required to petition for inquiry. Although this is less lhan the "old" act, it is still too high. Twenty percent of a population represents closo to 60 percent of voters. Hfteen percent Is more realistic. 327 (5) Who pays for an Inquiry? Costs for an inquiry should bo borne by a governing body. A 20 percent (our recommendation is 15 percent) of the population signature requirement for an inquiry should be high enough to offset concerns of "frivolity." Ullimalely, if councils are doing their job, inquiries wouldn't be necessary, (cf. polluter pays) 328 (2) Application to the Court of Queen's Bench to challenge bylaws. The costs of such an appeal should be borne by a governing body. Since the "public" has already paid to have the bylaw put in placo, thon p "public" funds should pay for its correction. 332 Effect of a councillor being disqualified. ft . a. It seems in every area of human endeavor there is a "price to be paid" for performing duties while under disqualification. Why is there no penalty for councillors performing while disqualified? b. Why shouldn't hylaws/resolutions/proceedings be challenged on the basis of councillor disqualification? 356 (2)(a) Typing error - no 213 (2)(c)(iii) 390 (3) &(4) What Is the rationale for removing the advertising requirement In the clean air and water acts? FROM : MD77/TR/RGTEPAYERS ASSOCIATION PHONE NO. : 6962468 Sep. 21 1994 08:14PM P05 Honorable Dick Fowler September 13, 1992 & In addition to the perceived inadequacies with the above sections of the Act. the P following concerns are also expressed. It seems that there is no penalty for locally elected councillors who "contravene" the Ifl, °!re- tny?nB else in societyin aP°sition of trus* Pays asometimes very high andfn$8I°rpenalties?£reaoCt!In°Ltrustthe caseWhyof thedon,tMunicipalcouncillorsAct, thehaveOaththeofsameOfficeorissimilarnot stated.guidefines l!Ll,A3rShfMJi&0 speci^ conditions under which local councillors can be riSM1*1 rremoved- Since councillors are elected to positions of trust there cS; outHned" SyS,6m <0r "breaCh" °f that ,mSt This removal ^oisie IhfnPnrnP°?al for ad®scr,Ptl0J? of the responslblities of an Individual member of council 55SSTSSCanndeisBeenS.iSC°mP'6,e 3ndc°^-cental" We look forward to open, responsible government. Sincerely, L Oberie p Secretary, MD#77 I Twin Rivers Ratepayers Association pi i PRESENTATION TO M. D. OF BRAZEAU NO. 77 BY ANTHONY HEINRICH AND LYNN OBERLE PREAMBLE Governments at alllevels are established to protect the best interests and/or wishes of an electorate. In order for citizens to be sure that their best interests and/or wishes ofan electorate. In order for citizens to besure that their best interests are being served, anopen, responsive I government must be maintained. Some parts ofBill 31, inourview, do not contribute to an open, responsive government, protecting voters' best interests. n-fr T'n>^ /?r^ f*4Ar~ ' iff' (e) to keep in confidence matters discussed in private at a council or \^ v ^ council committee meeting until discussed atameeting held in public " \ Concern __ ^^ Why should anymatter of public interest be confidential (otherthan those items covered by Part 7)? Section 171 A Council may by bylaw (a) require that each councillor file wHh-a-designated officer a statement of the name or names of (i) the councillor's family (ii) the employers of the councillor (iii) each corporation, other than a distributing corporation, in which the councillor is a shareholder, director or officer (iv) each distributing corporation in which the councillorbeneficially owns voting shares carrying at least 10% ofthe voting rights attached to the voting shares ofthe corporation or ofwhich the councillor is a director ofofficer, and (v) each partnership or firm ofwhich the councillor is a member ** -2- and (b) require the designated officer to compile a list ofall the names reported on the statements filed with the officer and give a copy ofthe list to the employees ofthe municipality indicated in the bylaw. Concern This section should be mandatory, not optional. Section 174 (1) A councilloris disqualified from council if (a) when the council was nominated, the councilwas not eligible for nomination as a candidate under the Local Authorities Election Act; p (b) the councillor ceases to be eligible for nomination as a candidate under the Local Authorities Election Act; pp (c) the councillor becomes a judge ofa court or a member ofthe Senate or House ofCommons of Canada or ofthe Legislative Assembly of Alberta; (d) the councillor is absent from all regular council meetings heldduring any period of8 consecutive weeks, starting with the date that the first meeting is missed, unlesssubsection (2) applies; (e) the councillor is convicted (i) ofan offense punishable by imprisonment for 5 or more years, or SB| (ii) ofan offense under section 123,124 or 125 ofthe Criminal Code (Canada); (0 the councillor does notvote on a matter at a council meeting at which the councillor is present,unlessthe councilloris required or is p permitted to abstain from voting underthis or any otherenactment; (g) the councillor contravenes section 172; PI (h) the councillor hasa pecuniary interest in an agreement that is not binding on the municipality under section 173; P> • (i) the councillor uses information obtained through being on council to gain a pecuniary benefit in respect ofany matter; • (j) the councillor becomes an employee ofthe municipality; I (k) the councillor is liable to the municipality under section 249. (2) A councillor is not disqualified by being absent from regular council meetings under subsection (1) (d) ifthe absence is authorized by a resolution of council passed - (a) at any time before the end ofthe last regular meeting ofthe council in the 8-week period, or • (b) ifthere is no other regular meeting ofthe council during the 8-week period, at any time before the end ofthe next regular meeting ofthe council (3) For the purposes ofthis section, a councillor is not considered to be absent from a council meeting ifthe councillor is absent on council business at the direction of council (4) A councillor who is disqualified under this section is eligible to be elected at the next general election in the municipality ifthe person is eligible for nomination under the Local Authorities Election Act —. Concern I This section istoo lax for attendance requirements and for convictions punishable by imprisonment. Section 175 (1) A Councillor that is disqualified must resign immediately. r* (2) Ifa councillor does not resign immediately, (a) the council may apply by originating notice to a judge ofthe Court ofQueen's Bench for (i) an order determining whether the person was never qualified to be or has ceased to be qualified to remain a - councillor, or (ii) an order declaring the person to be disqualified from council, I or (b) an elector who • (i) files an affidavit showing reasonable grounds for believing that a person never was or has ceased to be qualified as a councillor, and (ii) pays into court the sum of$500 as security for costs, ), may apply by originating notice to a judge ofthe Court of Queen's Bench for an order declaring the person to be t disqualified from council. ^ fi Concern I \y The $500 deposit for costs to show grounds for disqualification does NOT contribute to open, responsive government. Section 177 A judge who hears an application under this Division and finds that the person is disqualified under section 174 (1) (f), (h) or (i)(see page -4A-), may still dismiss the application ifthe judge is ofthe opinion that the disqualification arose inadvertently or by reason ofa genuine error in y, judgment. • S»fP Concern Remove the "....error injudgment" loophole that allows councillors to avoid responsibility. Also, there is stillno penaltyfor offending councillors. Section 185(1) Before a vote is taken by council, a councillor may request that the vote be recorded. ^ *<* I % % -4A- p Section 174(1) A councillor is disqualified from council if P (0 the councillor does not vote on a matter at a council meeting at which the councillor is present, unless the councillor is required or is permitted to abstain from voting p> under this or any other enactment; (h) the councillor has a pecuniary interest in an agreement that is not binding on the municipality under section 173; (i) the councillor uses information obtained through being on council to gain a pecuniary benefit in respect ofany matter; pi pj p) Wl pEl W) -5- (2) When a vote is recorded, the minutes must show the names ofthe councillors present and whether each councillor voted for or against the proposal or abstained. Concern Why must a councillorrequest a vote be recorded? This should be required, not optional. Section 216 Every person has a right to obtain information in the possession ofa municipality unless there is a reason why the information should not be disclosed. I Section 217(1) Subject to this section, a chiefadministrative officer must on the request ofany person and within a reasonable time, p (a) provide information in the possession ofthe municipality, and (b) provide copies ofthe information on payment ofa reasonable fee establish by bylaw. (2) The chiefadministrative officer must withhold the following information, within the possession ofthe municipality unless its disclosure is required by this or any other enactment or by an order ofthe court or its disclosure is consented to by the person to whom the information relates: (a) commercial information, the disclosure ofwhich would i 11 (i) likely prejudice the commercial position ofthe person who supplied it, (ii) reveal a trade secret, (iii) likely prejudice the municipality's ability to carry out its activities or negotiations, or (iv) allow the information to be used for improper gain or advantage; (b) information that is subject to obligations ofconfidence, the disclosure ofwhich would pi j (i) likely prejudice the future supply ofsimilar information or advice, P (ii) likelyprejudice the municipality's ability to carry out its activities or negotiations, f (iii) place councillors oremployees ofthe municipality at risk L ofimproper pressure or harassment, (iv) breach legal professional privilege, or p (v) prejudice measures protecting health and safety; (c) personal information, including personnel information, unless its p disclosure (i) is for the purpose for which the information was obtained or p for a consistent purpose, i (ii) is required so that the municipality can carry out its duties P and functions, or (iii) is in a statistical or otherform sothat the names of persons ^ are not revealed or made identifiable; (d) information ofa deliberative kindand draft reports that are likely f tobereleased tothe public in a final form indue course except when the * information or draft reportis placed before a meeting held in public; j (e) information the disclosure of which could prejudice security and the L maintenance ofthe law; (f) information about assessments and taxes, except as provided in this or any other enactment; pi (g) information placed before a council or council committee meeting that is closed to the public, except whenthe information is later placedbefore a ~i meeting held in public; (h) information that is prohibited from beingreleased by this or any n other enactment (3) Despite subsection (2), thechief administrative officer must provide P information on the salaries of councillors, the chiefadministrative -7- officer and designated officers of the municipality. (4) If a chiefadministrative officer withholds information, the chief administrative officer must give a written notice, within a reasonable time of receiving the request, that the information is withheld and the reason why it is withheld to the person who requested it (5) Despite subsection (2)(d), a council may release information when public interest considerations outweigh a reason for withholding it, unless the release is prohibited by this or any other enactment r> Concern • \ifjt .j\i y,J* This section gives every person the right to obtain information (great), but then Q,f\ J* / it places so many restrictions that may make information difficult or impossible ** 7/ to obtain. y Part (d) - Draft reports - What is wrong with public input and criticismbefore /* a report is released in its final form? Prior consultation with the public would & reduce the "whine and cry" afterwards. Section 218(1) A written appeal may be made to the council (a) by a person who receives a written notice that information is withheld, within 15 days ofreceiving the notice, or (b) by a person who does not receive the requested information and does not receive a written notice that the information is withheld, within 60 days of requesting the information. (2) The only grounds for an appeal are that the released information was not complete, that the information has been withheld without any reason being stated or that the reason for withholding the information was insufficient or wrong. (3) A council may not consider an appeal unless the persons to whom the information relates and the persons who would be affected by the release ofthe information have been notified or reasonable attempts have been made to notify them ofthe appeal. (4) A council's decision to withhold or release information must be in writing and is final. " -8- Concerns r/O 6"- Why isCouncil's decision final? Is there no recourse in the courts? ' Ly. f&^ And ifnot, why not? D cjp**^ Section 223(1) A petition must be signed by the required number of petitioners. (2) If requirements for the minimum number of petitioners are not set out under other provisions ofthis or any other enactment then, to be sufficient, the petition must be signed, (a) in the case ofa municipality other than a summer village, by electors ofthe municipality equal in number to at least 10% ofthe population, and (b) in the case of a summer village, by 10% ofthe electors ofthe summer village. - Concern • 5% (old number) ofthe population (about 10% ofvoters) was adequate for petitioning. Summer villages require only 10% ofthe voters, so why do other jurisdictions require double the number? Section 225(1) A petition must be filed with the chiefadministrative officer and the chief administrative officer is responsible for determining if the petition is sufficient (2) No name may be added to or removed from a petition after it has been filed with the chiefadministrative officer. (3) In counting the number of petitioners on a petition there must be excluded the name of a person (a) whose signature is not witnessed, (b) whose signature appears on a page ofthe petition that does not have the same purpose statement that is contained on all the other • pages ofthe petition, (c) whose printed name is not included or is incorrect, ?) - -9- - (d) whose street address or legal description ofland is not included or is incorrect, (e) ifthe date when the person signed the petition is not stated, (f) when a petition is restricted to certain persons, (i) who is not one ofthose persons, or ' (ii) whose qualification as one ofthose persons is not, or is incorrectly, described or set out, or (g) who signed the petition more than 60 days before the date on which the petition was filed with the chiefadministrative officer. m (4) If 5000 or more petitioners are necessary to make a petition sufficient, a chief administrative officermay use a random statistical sampling method with a 95% confidence level to determine the sufficiency ofthe petition, - instead ofcounting and checking each petitioner. Concern P Allnames should be checked on a petition (5000 ormore), notjust a random sample. Section 540 No bylaw, resolution or proceeding of a council and no resolution or proceeding ofa council committee may be challenged on the ground that (a) a person sitting or voting to be on council, • (i) is not qualified to be on council, (ii) was not qualified when the person was elected, or (iii) after the election, ceased to be qualified or became r disqualified. (b) the election of one or more councillors is invalid, r (c) a councillor has resigned because ofdisqualification, -10- (d) a person has been declared disqualified from being a councillor, (e) a councillor did not take the oath ofoffice, (f) a person sitting or voting as a member of a council committee (i) is not qualified to be on the committee, (ii) was not qualified when the person was appointed, or • itlA * $ ^ ' after DCm8 appointed, ceased to be qualified, orbecame V yJ yr disqualified, o1'/ t- /'. Vs or y ^ (g) there was a defect inthe appointment of a councillor or otherperson to a council committee. Concern I Why shouldn't proceedings or resolutions of Council be challenged because of a disqualification? In all other walks of life, actions canbe challenged if those actions done under disqualification (e.g. lawyers) It appears that elected people do not have to take responsibility for their actions. I f - ^ PEMBINA CRISIS CONNECTION SOCIETY BOX 6296, DRAYTON VALLEY, AB TOE 0M0 W$ October 15, 1994 pf Dear Mr. Lambert: As you are aware, Pembina Crisis Connection Society spon sors the distress line service that is provided to the community by the Support Network in Edmonton. pr PCCS pays an annual fee for the service, as well as the 1-800 telephone charges. PCCS paid $5,342 to sponsor the distress line in 1993. However, in 1994, our telephone usage costs are rising rapidly due to increased usage of the service. In the first three months of 1994, 361 calls were placed to the distress line from this area! The first nine months of 1994 have already cost PCCS $6,400! As you can see, our costs have risen significantly. It is becoming a struggle for PCCS to continue to fund this worthwhile project. I respectfully ask Council to consider helping the Pembina Crisis Connection Society fund this project. Thank you for your consideration! We appreciate your support. Sincerely, £lLltk Sandy Duckett President, PCCS MUNICIPAL MANAGER'S REPORT TO COUNCIL DATE: OCTOBER 26, 1994 SUBJECT: AGRICULTURAL SERVICE BOARD REVIEW OF SUBDIVISION APPROVALS PROVIDED FOR IN THE LAND USE BYLAW AND THE GENERAL MUNICIPAL PLAN. RECOMMENDATION: DETERMINE IF COUNCIL WISHES TO COMMENCE A FORMAL REVIEW OF THE CURRENT SUBDIVISION APPROVAL PROVISIONS IN THE LAND USE BYLAW AND THE GENERAL MUNICIPAL PLAN. IF ONE IS DESIRED w BY COUNCIL, THEN ESTABLISH THE ROLE PLAYED BY COUNCIL AND THE AGRICULTURAL SERVICE BOARD. REPORT: The Agricultural Service Board has been discussing the impact which the Municipal District's subdivision policy has on agriculture in the area. This review has w received input from the public and ASB members on the matter. The intention is to make a recommendation to Council on changes to the subdivision provisions in the land use bylaw, or at least initiate a larger scale review at the Council level of the subdivision approval policy. The ASB intends to proceed with an advertised public meeting to receive input from interested residents on subdivision approvals, and hopes to incorporate that input into a recommendation for Council. l I feel it important that Council be aware of this process because any public input received at the ASB level, may duplicate the process that Council chooses to initiate at a later date, and may also confuse the public about who is ultimately responsible for making amendments to the land use bylaw for subdivisions. In light of this, the actions to be taken by the ASB should be endorsed, altered, assumed, or stopped by Council. w\ ,1 Agricultural Fieldman's Report to Council Subject: Proposed Public Meeting for Input into the Land Use By-law. pf Recommendation: That council support the round table meetings proposed by the ASB, with the limitation that they are not bound by any or all reccomendations arising from those meetings. Report: The Agricultural Service Board has undertaken to review some of the sections of the land use bylaw. This has been done internally though the last two ASB meetings. We have had input form several member of the public at these meetings but are still unclear on the overall impact of proposed changes to protect agricultural land form subdivision and the impact of more residential parcels on farm operations. The Service Board in a quest to gain more information and opinions is proposing to hold a public round table discussion meeting focusing on agricultural issues. The tentative date would be December 7,1994. •p! At the meeting a review of the present Land Use By-law would be presented, an overview of area which the ASB feel should be altered and then the people would be broken into discussion facilitated groups posed with four questions as follows: 1) Should subdivisions be allowed on Agricultural land? 2) What are acceptable levels for the number of parcels created, the density of the parcels, should parcel designation e allowed to be changed and what should happen pf with truncated parcels severed from the balance of the land by a barrier? 3) Are there specific geographical areas where development should be allowed or denied? 4) Should the Municipality undertake to limit development to protect Agricultural pj operations and potential for expansion of the Agricultural industry? The information gathered would then be summarized and presented to council in the form of recommendations for alterations to the land-use Bylawfor consideration by Council. p MUNICIPAL MANAGER'S REPORT TO COUNCIL DATE: OCTOBER 26, 1994 SUBJECT: MUNICIPAL SOLICITORS p RECOMMENDATION: That Council approve the use of various Legal firms whose services are requested by Administration on administrative matters, recognizing that Council may at any time direct the use of a specific firm for assistance required at the Wb Council level. REPORT: For some specific matters, certain firms have solicitors with a high degree of specialization in given areas. In these cases, it is desirable that administration have the same flexibility that applies to using the specialized services of various Engineering firms or other professional consulting services. pi It is not anticipated in any way that we will be required to increase the use of legal counsel. Having the ability to draw upon firms with a recognized specialization is beneficial in that less research time is required by the solicitor as a result of 1$m\ knowledge gained through specialization. It would appear that the new Municipal Government Act was written with this flexibility in mind, in that no reference is made to Council appointing a Solicitor, as was the case in the previous Municipal Government Act. ip _ REPORT TO COUNCIL FROM: Wayne Lind ^^ Supervisor ofSupplies and Services DATE: October 19, 1994 SUBJECT: Poplar Ridge Playground Listed below are the activities that took place and the cost involved. »1. September 22, 1993, Report to Council for approval ofdevelopment ofPoplar Ridge Playground estimated at $18,000.00 by the Planning and Development Officer, Dave Roberge. •I 2. September 23, 1993, Supplies and Services ordered: 4 Animal Rides. 1 Double Chair Swing Seats with Chains 2 Baby Chair Swing Seats with Chains 2 Adult Swing Seats with Chains 5 Swivels for Tire Swing (to be built) Total Cost $4,956.24 " 3. September 24, 1993, Supplies and Services built Tire Swing. Labour $240.00. Materials supplied by Poplar Ridge Community. First Call done and area surveyed. 4. October 1993, Supplies and Services requested quotes on instalation offence around I playground. Lowest quote was excepted and fence installed by Lynne Brand Fence Products at a cost of$2,750.56. 5. After the fence was installed the Community turned over $7,000.00 that they had towards the playground costs. 6. November 1993, Agriculture had area disced and Alpine Environmental did the rototilling at no cost. Area was then seeded to grass. Cost $224.70. ...2 PI pi A° P October 19,1994 Report to Council 12. P^ 7. March 1994, Public Works had two street lights installed. Cost $2,749.00. 8. May 8,1994, PublicWorks supplied grader and crawlertractor to leveland cleanup the area. Built approach and walk-inwith culvertsand area for parking. Supply sand and place. Cost $1,112.30. 9. March 1994, Supplies and Serviceshad the playground equipment installed as per layout with repairs to broken and bent equipment being done in the shop. All digging, setting of equipment and pouring ofcement on all bases and removing ofold cement done by Lewcam Holdings Ltd at a cost of$2,200.00. p 10. June 1994, Sand blast all old equipmentand prime and paint to same colour. Install and cement last swing in place by Lewcam Holdings Ltd. Cost $1,717.47. Paint and primer supplied by Supplies and Services. Cost $800.18. TOTAL COST $16,750.45 pj MONIES RECOVERED 7.000.00 COST 9,750.45 p /cf |5P i[\ p MUNICIPAL DISTRICT OF BRAZEAU NO. 77 BY-LAW NO. 220-94 BEING A BY-LAW OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77, IN THE PROVINCE OF ALBERTA, TO BORROW CERTAIN SUMS OF MONEY FROM TIME TO TIME TO MEET CURRENT EXPENDITURES OF THE CORPORATION FOR ITS FINANCIAL YEAR COMMENCING JANUARY 1,1994. WHEREAS, the amount of the taxesof the levied or estimated to be levied for the current year by theMunicipal District ofBrazeau No. 77(hereinafter called "the Corporation") for all purposes isthesum offifteen million seven hundred thousand dollars ($15,700,000); AND WHEREAS, the Council of the Corporationdeemsit necessary to borrow the sum of two million dollars ($2,000,000) to meet itscurrent expenditures andobligations for the current year until thetaxes arelevied orto belevied therefore can becollected; AND WHEREAS, the amount oftemporary loans hereby authorized to be borrowed and outstanding will notexceed theamount oftaxes levied or estimated to belevied forthecurrent year by the corporation; NOW THEREFORE BE IT ENACTED by the Councilofthe CofpOFation as a By-Law thereofas follows: 1. Thatthe Council of the Corporation do borrow on a revolving line of credit from the Bank of Montreal (herein called "the Bank") thesum oftwomillion dollars ($2,000,000) which the Council deems necessary to meet the current expenditures and obligations of the Corporation forthecurrent year until such times asthetaxes levied therefore can be collected and agreeto payinterest thereon at a rate ofthe Bank of Montreal's prime interest rate per annum ineffect from time to time, up to andaftermaturity, compounded monthly from the due date of such interest until actual payment at theBank ofMontreal, Drayton Valley, Alberta. 2. Thatfor and in respect ifthe sum or sums so borrowed the promissory note or notesor similar form of obligation of the Corporation under its corporate seal, duly attested by the signatures of itsReeve and itsTreasurer and payable within the current financial year, be delivered to and in favour ofBank at the Bank's request. 3. That the Council of the Corporation doth hereby pledge and chargeto the Bank as security for the payment of the moneys to be borrowed hereunder andinterest thereon aforesaid the whole of the unpaid taxesandpenalties on taxes assessed or levied by the pi Corporation inprior years, together with penalties thereon, and whole ofthetaxes forthe current yearandthe Corporation shall deposit inanaccount withBankallof the said taxes and penalties as collected, as collateral security for the payment of the moneys to be borrowed hereunder and interest thereon, but the Bank shall not be restricted to the said taxes and penaltiesfor such payment, nor shall it be bound to wait for payment until such taxes and penalties can be collected norbe required to seethat they aredeposited as foresaid. ry^ BY-LAW NO. 220-94 4. That nothing herein contained shall waive, prejudicially affect or exclude any right, power, benefit, or secutiry, by statute, common law or otherwise given to or implied infavour of the Bank. BEING IT ENACTED that the ReeveandMunicipal Managerbe authorized to execute therevised agreement asattached between thesaid Municipality and theBank of P Montreal, and that By-Law 180-93 is rescinded upon passage of the By-Law. READ a first time this day of. _, A.D., 1994 READ a second times this day of. ' . A.D., 1994. READ a third time with the unanimous consent of the Councillors present and finally passed this dayof , A.D., 1994. REEVE MUNICIPAL MANAGER pi p P QfCAJjj i; County of Camrose No. 22 5402-48A Avenue * Camrose, Alberta T4V 0L3 * Telephone (403) 672-4446 * Fax (403) 672-1008 'O ' :" " .. •.'•'Li i October 5, 1994 . , Jl. Mr. Ed Lambert, Reeve M.D. of Brazeau # 77 Box 77 Drayton Valley, Alberta TOE 0M0 Dear Ed: On behalf of the Council of the County of Camrose, we would like to introduce AL BISHOP. Al has the support and encouragement of Council to seek a second term as the Vice-President of the AAMD & C. Al Bishop, who was first elected to Council in 1983, has served as the Reeve (1989 to Present) and Chairman of the Board of Education (1983 to 1989). Al has been an active community member who has worked hard for the residents of the County of Camrose. In his role as Vice-President of the AAMD & C, Al Bishop has worked hard to serve the interests of all member municipalities and all rural Albertans. Al is committed to representing the interests of all members of the AAMD & C. We encourage you to elect Al Bishop as Vice-President. r Vern Peterson Deputy-Reeve 'U"V £fe* ' ALBERTA P • LABOUR Office ofthe Minister Also responsible for: Labour Relations Board, Workers' Compensation Board, Occupational Health &Safely, Professions and Occupations Bureau September 29, 1994 Reeve Ed Lambert M.D. of Brazeau Box 77 PB Drayton Valley, Alberta TOE 0M0 Re: Safety Codes Act Implementation I would like to take this opportunity to update you regarding the implementation of the Safety Codes Act and to specifically address some of the recent concerns which have been brought to my PI attention. As you are aware the Safety Codes Act was passed in June of 1991. F Since its passage we have been preparing for its implementation by t completing such things as appointing the Council which includes the Technical Councils, establishing through consultation with Council p members the policies governing accreditation and certification and appeal mechanisms, and addressing such issues as funding of the Council activities. PI We have over the past two months been establishing all of the administrative procedures and mechanisms that will be necessary when the Council begins to accredit municipalities, corporations and agencies and to certify safety codes officers. We are now in the position that we will proclaim the Safety Codes Act as it applies to all disciplines including building, fire, plumbing, gas, electrical, elevators, passenger ropeways, amusement rides, and boilers and pressure vessels. I realize that as we proclaim the Act and proceed with its pi implementation that there will be issues which will be brought to your attention. Before I address some of these concerns I would like to briefly review some of the major benefits of the new Safety system which we are implementing. 1 103 Legislature Building, Edmonton, Alberta, Canada T5K 2B6 Telephone 403/427-3664 Fax 422-9556 O Printed on recycled paper & e The Safety Codes Act will replace seven separate Acts Uniform Building Standards Act Fire Prevention Act Boilers and Pressure Vessels Act Electrical Protection Act pi Gas Protection Act Plumbing and Drainage Act Elevator and Fixed Conveyances Act IP • Once the Safety Codes Act is in place a review will be conducted of the more than 36 Regulations which would fall under that Act. The proposal is to reduce these to approximately four or five regulations from the present number• PJ • The Act provides for a Council made up of representatives of business, labour, and municipalities who have a direct input into the Codes and Standards within the province. The Council will also assume responsibility for the operation of the programs of accreditation under the Act which allow many more of the partners within the safety system to take an active role in the delivery of the programs. • Inspections that were formerly undertaken by provincial government staff will now be undertaken by municipalities, corporations or agencies accredited by the Council. • The change in the delivery of inspections allows for a great many private sector opportunities. • The Act allows corporations to take on the responsibility for ensuring compliance with the Codes and standards within the properties they own. • The Act is voluntary. Those municipalities or corporations which choose not to be involved in the delivery of the safety system in their jurisdiction have that choice. • Where municipalities or corporations choose not to be involved the responsibility falls back to the province to ensure compliance. The Act will allow the province to carry out this responsibility through accredited agencies p rather than through departmental staff. Having provided this background, I would like to address some of the issues which I am aware of, many which have to do with the operating fees established by the Council. IP ' ^ • Lack of Consultation - There has been a suggestion that the establishment of operating fees by the Council was a w unilateral action taken without consultation. I do not [ believe that this has been the case. p The Safety Codes Council is an independent body whose | members are representative of rural and urban *• municipalities, business and labour. As well, both the AAMDC and AUMA are represented on the Coordinating P Committee of Council. The Operating Fees which have been established by the » Council were discussed in detail by the Council over the last several months. p • Downloading of responsibilities - The concern which has j been expressed is that by the establishment of an L operating fees the cost of the safety system has been downloaded on to the municipality. I believe that there f is a misunderstanding which has led to this conclusion. The operating fee is paid by the end user, the purchaser PI of the permit. It is not part of the permit fee which has been established by the municipal bylaw. The municipality merely acts as an agent of the Council in collecting the fee from the permit purchaser. This is not unlike the arrangement which some municipalities have with financial institutions to collect utility charges as agents of the municipalities. pi In passing I would suggest that there is no need for the municipality to amend their existing bylaw as a p consequence of the collection of the operating fee. o who is paying the cost - The two identifiable sectors m that benefit from the operation of the Council are the | active participants in the safety system (safety codes ^ officers, accredited agencies, accredited corporations etc.) who fund the council through certification and f accreditation fees and end users who will fund the I. council through Operating Fees. b The Safety Codes Council provides a comprehensive set of standards and an appeal mechanism for all individuals who undertake activities regulated by various codes and m standards. End users benefit in that they are assured that structures or facilities constructed under these standards will be safe and retain their investment value. r At the present time the Government is providing the resources which are necessary to support the Council and to develop the systems necessary to operate the pi Wl 41 PI * accreditation and certification provisions. The legislation has contemplated from the beginning that the Council would assume responsibility for these activities and would pay the costs. IP I trust that this will help in answering some of the concerns which may be addressed to you. If you would like further information I would be happy to have someone from the council or from my department provide the further details. We are moving to the implementation of a safety system which will be to the benefit of all Albertans. I appreciate your support and participation in this system and I very much want to hear any suggestions which you might have regarding how we might make the system more effective. pi Sincerely, Stockwell Day/ Minister of Eabouj cc: fMuhicipaT^Administrator ipj pi BERTA ASSOCIATION V of MUNICIPAL DISTRICTS & COUNTIES 4504- 101 STREET • EDMONTON. ALBERTA T6E 5G9 TELEPHONE 436-9375 FAX 437-5993 LARRY GOODHOPE — EXECUTIVE DIRECTOR III October 5, 1994 TO ALL M.D.'S AND COUNTIES: On behalf of the AAMD&C Board of Directors , I am pleased to enclose for your information a copy of the Audited Financial Statements for the AAMD&C and Jubilee Insurance Agencies, for r fiscal year 1993/94. As well, I have enclosed information summarizing ExecLitive Expenses for the past fiscal year, in accordance with your Board's desire for open sharing of information with the membership. Should you have any questions or concerns with respect to any of this information, please do not hesitate to contact this office, or any member of the AAMD&C Board. Yours truly, Larry Goodhope Executive Director Enclosures • LG/gs I p ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS & COUNTIES DIRECTOR PER DIEM & EXPENSE SUMMARY IS AUGUST 1, 1993 - JULY 31, 1994 TOTAL PREVIOUS YEAR PER DIEM SUBSISTENCE OTHER 1993/94 COMPARISON ROELOF HEINEN (1) $22165.00 $23873.00 AL BISHOP (1) 10310.00 2878.00 LINDA WALTON 13500.00 7794.00 VINCENT FABIAN 16643.00 13860.00 P BRUCE WILLERTON 9095.00 5184.00 l?i LAVERN S0R6AARD 14410.00 16158.00 *OTHER EXECUTIVE EXPENSE 57532.00 $86123.00 $69747.00 $57532.00 $213402.00 $230460.00 * "OTHER EXECUTIVE EXPENSE" includes expenditures (per diem, subsistence and airfare) attributed to executive members who served from August 1, 1993 - November 19, 1993, hosting meetings, and other sundry executive expenses. NOTE (1) Figures are for the period November 19, 1993 - July 31, 1994, r w\ I}-\ THE ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES iJ FINANCIAL STATEMENTS P JULY 31, 1994 ii) ft fill |) 1 I1 jy wna*le*ec£> S&ccaun£dn£b 'P m AUDITORS' REPORT To the Members of the Alberta Association of Municipal Districts and Counties P We have audited the balance sheet of The Alberta Association of I Municipal Districts and Counties as at July 31, 1994 and the statements of income and retained earnings, dividend reserve, and r changes in financial position for the year then ended. These financial statements are the responsibility of the Association's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and F perform an audit to obtain reasonable assurance whether the I financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the m amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating rthe overall financial statement presentation. In our opinion, these financial statements present fairly, in all material respects, the financial position of the Association as P at July 31, 1994 and the results of its operations and the I changes in its financial position for the year then ended in accordance with the accounting policies described in Note 1 p applied on a basis consistent with that of the preceding year. <^*W lMX+!»2^ Edmonton, Alberta HARRIS McCONNAN September 16, 1994 Chartered Accountants #800,10020 - 101A Avenue, Edmonton, Alberta T5J 3G2 Phone: (403) 424-6518 Fax: (403) 428-1288 THE ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES BALANCE SHEET ip? JULY 31. 1994 ASSETS 1994 1993 GENERAL ACCOUNT s^ Current Cash $ 109,683 $ 170,879 Term deposits 770,015 833,850 Accounts receivable 9,682 3,405 Inventory 8,395 8,191 Due from trading account 10,497 6,735 908,272 1,023,060 Capital assets, at cost Land 82,218 82,218 Building 285,478 285,478 367,696 367,696 iPi Investment in Jubilee Insurance Agencies Ltd. (Note 2) 946,661 1,057,090 pi $2,222,629 52,447,846 P> TRADING ACCOUNT Current Cash ; 298,057 ; 357,223 Term deposits 562,630 529,962 Accounts receivable 2,192,256 1,992,535 $3,052,943 $2.879,720 $5,275,572 $5,327,566 pi si 0 STATEMENT 1 LIABILITIES AND MEMBERS' EQUITY 1994 1993 GENERAL ACCOUNT Current Accounts payable $ 6,500 $ 30,129 Deferred membership fee revenue 328,108 296,053 334,608 326,182 pi Members * Equity Members' contributions 194,866 194,866 Retained earnings (Statement 2A) 1,693,155 1,926,798 1,888,021 2,121,664 $2,222,629 $2,447,846 TRADING ACCOUNT Current Accounts payable $1,845,215 $1,644,286 Due to general account 10,496 6,735 Due to Jubilee Insurance Agencies Ltd. 4,478 - 1,860,189 1,651,021 Members' Equity Retained earnings (Statement 3 480,168 495,935 Dividend reserve (Statement 4) 601,586 621,764 Operating reserve 111,000 111,000 1,192.754 1,228.699 P? $3,052,943 $2,879,720 $5,275,572 $5,327,566 k v3 STATEMENT 2 THE ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES GENERAL ACCOUNT p? STATEMENT OF INCOME FOR THE YEAR ENDED JULY 31, 1994 1994 1993 Revenue Administration fees $ $ 28,097 Advertising 16 ,385 16,447 Convention registrations and tickets 147 ,870 155,126 Dividends 483 r036 428,844 Information sales 1 r781 2,384 Interest 37 r810 54,156 Membership fees 307 f400 287,540 Provincial Government grant - 16,000 Provincial Government research grant 47 320 - Rent 14 088 13,504 Pi Sundry income (Schedule 1) 3, 813 10,995 Increase (decrease) in equity in Jubilee Insurance Agencies Ltd. (100 027) 45,466 959 476 1.058,559 Expenses Advertising and promotion 6, 957 6,505 Automobile 4, 515 552 Board and Ad hoc committees r - per diem 76, 548 79,259 - subsistence and travel 88, 012 99,950 Building operations 18, 988 17,338 Computer 2, 343 3,358 Convention 116, 258 138,145 Handbook publication 16, 723 17,558 Insurance 8, 524 11,924 Memberships and subscriptions 7, 069 2,374 Office supplies 13, 128 22,668 Postage 5, 578 5,612 Professional fees 164, 331 150,187 Research grant 50, 820 - pi 137,515 i Salaries and benefits 133 635 Telephone 2 205 1,786 715 634 694,731 Net income 243 842 363,828 PI STATEMENT 2A I THE ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES GENERAL ACCOUNT STATEMENT OF RETAINED EARNINGS FOR THE YEAR ENDED JULY 31, 1994 1994 1993 Retained earnings, at beginning of year as restated (Note 4) $1,926,798 $1,989,447 Net income (Statement 2) 243,842 363,828 Dividends paid (477,485) (426,477) Retained earnings, at end of year $1,693,155 $1,926,798 PI p r ^>Aa*le*ec6 SVcetutnlcutA, STATEMENT 3 THE ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES TRADING ACCOUNT STATEMENT OF INCOME AND RETAINED EARNINGS FOR THE YEAR ENDED JULY 31, 1994 1994 1993 Revenue Commissions 740,217 $ 733,198 Service charges 12,960 17,628 Interest 36,642 _ 49,887 789,819 800,713 Expenses Automobile 8,983 1,156 Board and Ad hoc committees - per diem 26,558 32,510 - subsistence and travel 22,284 18,741 Computer 4,041 6,084 Insurance 927 1,310 Office supplies 31,197 27,405 Postage 12,685 12,356 Professional fees 8,562 7,370 Promotion and marketing 1,152 - Rent 7,920 7,920 Salaries and benefits 182,041 187,115 Telephone 3,301 2,811 309,651 304,778 Net income 480,168 495,935 Retained earnings, at beginning of year 495,935 512,930 976,103 1,008,865 Dividends paid to members (396,748) (410,344) t Appropriation to dividend reserve (Statement 4) (99,187) (102,586) Retained earnings, at end of year $ 480,168 $ 495,935 Pi STATEMENT 4 9 THE ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES TRADING ACCOUNT STATEMENT OF DIVIDEND RESERVE FOR THE YEAR ENDED JULY 31. 1994 IP 1994 1993 Balance, at beginning of year $ 621,764 $ 647,113 Dividends paid to members (119,365) (127,935) Appropriation from retained earnings (Statement 3) 99,187 102,586 Balance, at end of year $ 601,586 $ 621,764 p loAajUe/ted Sxcca&vi£an£i> pi 4 STATEMENT 5 THE ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES STATEMENT OF CHANGES IN FINANCIAL POSITION pi FOR THE YEAR ENDED JULY 31, 1994 1994 1993 Cash was provided by (used in) operating activities: Net income (loss) - General account $ 243,842 $ 363,828 - Trading account 480,168 495,935 Deduct increase (add decrease) in equity of Jubilee Insurance Agencies Ltd. 100,027 (45.466) 824,037 814,297 Decrease (increase) in current assets Accounts receivable - general account (6,277) 56,552 - trading account (199,721) 393,391 Inventory (204) 18,047 Increase (decrease) in current liabilities Accounts payable - general account (23,630) 11,663 - trading account 200,929 (525,333) Deferred membership fee revenue 32,055 9,263 Due to Jubilee Insurance Agencies Ltd 4,478 831,667 777.880 Cash was provided by (used in) financing activities: Dividends paid - general account (477,485) (426,477) - trading account (396,748) (410,344) - dividend reserve (119.365) (127,935) (993.598) (964,756) Cash was provided by (used in) investing activities: Advances to Jubilee Insurance 10,402 (6,798) Pi Agencies Ltd. Decrease in cash (151,529 (193,674) Cash, at beginning of year as restated (Note 4) 1,891,914 2.085,590 Cash, at end of year $1,740,385 $1,891,914 ToAcuUexed S&cc£ucnlan&> Pi STATEMENT 5 °[ (continued) THE ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES STATEMENT OF CHANGES IN FINANCIAL POSITION FOR THE YEAR ENDED JULY 31, 1994 PI 1994 1993 Cash, at end of year is represented by: Cash - general account $ 109,683 $ 170,879 - trading account 298,057 357,223 Term deposits - general account 770,015 833,850 - trading account 562,630 529,962 $1,740,385 $1,891,914 3$ fpl US) Pi ES| pi pi THE ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES NOTES TO FINANCIAL STATEMENTS JULY 31, 1994 1. Significant Accounting Policies a) Fund Accounting Certain resources of the Association are classified for accounting and reporting purposes in accounts according to activities or objectives specified. The General Account records the investment in Jubilee Insurance Agencies Ltd., inventory for resale and all revenues and expenses not recorded by the Trading Account. In addition, the General Account iBffi) records the original cost and additions to the Association's office building and land, operates and maintains the property and charges rent to the Trading Account and Jubilee Agencies Ltd. The Trading Account records all commissions and other revenues and expenses which are derived from the P co-operative operations of the Association. Commission income is derived from purchases made through the Association by its members. b) Capital Assets All capital asset purchases, with the exception of those relating to the Association's land and office building, are expensed in the financial statements in the year of acquisition. The land and building are stated at cost. Amortization is not provided for in the financial statements. During the year, the Association expensed $13,049; (1993: $1,657) in capital asset purchases. c) Inventory Inventories of items held for resale are valued at the lower of cost and net realizable value. If THE ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES NOTES TO FINANCIAL STATEMENTS JULY 31. 1994 1. Significant Accounting Policies (continued) d) Investment in Jubilee Insurance Agencies Ltd. The Association records its investment in its wholly-owned subsidiary, Jubilee Insurance Agencies Ltd., using the equity method. Under the equity method, the Association's share of Jubilee Insurance Agencies Ltd.'s earnings is recorded as income and added to the carrying value of the investment shown on the balance sheet. Dividends received are considered a return of capital and are accordingly deducted from the carrying value of the investment. p The investment in Jubilee Insurance Agencies Ltd. is not prepared on a full line-by-line consolidation basis because that presentation would be less informative to the Members. Complete financial statements for Jubilee Insurance Agencies Ltd. are presented with the Association's financial statements. e) Revenue Recognition (i) Interest income is recorded on the accrual basis. (ii) Commission income is recorded as earned at the time a customer is invoiced, (iii) Membership fee income is recognized in the year to which it applies. Fees collected prior to July 31, in respect of the next fiscal period, are recorded on the balance sheet as deferred membership fee revenue. (iv) Dividend income is recorded at the time it is received. f) Dividend Reserve Approximately 20% of the previous year's net income from the Trading Account is appropriated for a reserve for the future payment of dividends. Each year's reserve appropriation is held for five years and then paid out to the then existing members of the Association. p [^ THE ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES NOTES TO FINANCIAL STATEMENTS JULY 31, 1994 IP 1. Significant Accounting Policies (continued) g) Operating Reserve The operating reserve was set up by the Association's Board of Directors in 1983 as a PI contingency reserve to be used for abnormal operating expenses at the Board's discretion. h) Pension Benefits Contributions for current and past service pension benefits are recorded as expenditures in the year in which they become due. PI 2. Investment in Jubilee Insurance Agencies Ltd. 1994 1993 Net income of Jubilee Insurance Agencies Ltd. for the year $ 377,457 $ 472,808 Deduct dividends paid to General Account (477,484) (427.342) Increase (decrease) in equity for the year (100,027) 45,466 Equity, at beginning of year 1.045,838 1.000.372 Equity, at end of year 945,811 1,045,838 p Shares, at cost 600 600 Advances from General Account 250 10, 652 $ 946,661 $1,057,090 3£J loAajUexed SxccauntarUb & THE ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES NOTES TO FINANCIAL STATEMENTS JULY 31, 1994 P 3. Lease Commitments The Association's total obligations, under various operating leases for office equipment are as follows: 1995 21,214 1996 21,214 1997 11,487 4. Adjustment of Prior Periods' Income As a result of Goods and Services Tax reassessments applicable to the years 1992 and 1993, the balance of retained earnings in the General Account at July 31, 1994 has been adjusted by $34,440 representing the cumulative amount by which Goods and Services Tax as at that date had been increased. Of the $34,400, $17,316 is applicable to 1993 and has been charged to income for that year. The remaining $17,124 is applicable to 1992 and the balance of retained earnings at that date has been adjusted accordingly. 5. Pension Benefits Employees of the Alberta Association of Municipal Districts and Counties (AAMD&C) participate in the Local Authorities Pension Plan, which is one of the plans covered by the Public Sector Pension Plans Act. The Plan covers approximately 89,000 employees of approximately 500 non government employer organizations such as municipalities, hospitals, and schools (non-teachers). The AAMD&C is required to make current service contributions to the Plan of 5.300% of pensionable payroll. In addition, past service contributions to the Plan of .525% of pensionable payroll are required to eliminate an unfunded liability related to service prior to 1992. Employees of the AAMD&C are required to make current service contributions of 4.300% of pensionable salary and past service contributions of .525% of pensionable salary to the Plan. Wl jS* joAcutlvecC S&coiuitanA' \0 THE ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES NOTES TO FINANCIAL STATEMENTS JULY 31, 1994 iB 5. Pension Benefits (continued) Total current and past service contributions by the p AAMD&C to the Local Authorities Pension Plan in 1993 were [ $16,745 (1992 - $17,378). Total current and past service contributions by the employees of the AAMD&C to the Local m Authorities Pension Plan in 1993 were $13,715 (1992 - [ $13,383). During 1993, the Alberta Legislature passed the Public f Sector Pension Plans Act which established the basis for I meeting the unfunded liabilities under defined benefit pension plans for employees of the provincial government, m post-secondary educational institutions and employees of I local authorities. The Local Authorities Pension Plan's estimated unfunded liability of $935,000,000 in respect of m pensionable service and benefits that were in place to f December 31, 1991 was established based on actuarial k- valuations carried out as of that date. The provisions of the legislation relating to the Plan require that the P unfunded liability in the Plan must be eliminated on or [ before December 31, 2036. Additional contributions are to be paid annually by the Crown in the aggregate amount of 30% f» of the total required and 35% each by the employers and i employees based on the pensionable salaries of the employees to eliminate the unfunded liability. pj P> THE ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES pi GENERAL ACCOUNT SCHEDULE OF SUNDRY INCOME FOR THE YEAR ENDED JULY 31, 1994 w& I 1994 1993 p? ! Revenue Ballot boxes $ 555 $ 8,031 «, Briefcases 1,240 7,903 - 11,788 f Flags Magazine 4,370 - P5 Minute binders 5,725 2,375 I Miscellaneous 1,605 16,804 " Name tags 140 1,157 Seminars 4.725 - P) 18,360 48,058 « Expenses Ballot boxes 372 5,175 Briefcases 1,155 6,830 - 10,124 lis) Flags Magazine 4,070 - t . Minute binders 3,944 1,562 Miscellaneous 487 11,445 If Name tags - 639 I Seminars 4.519 - 14.547 35.775 Net Sundry income $ 3,813 $12,283 Pi pn ioAa*le*ee£ Sxccaun£a*i&, J* •J =) —.- J JUBILEE INSURANCE AGENCIES LTD. FINANCIAL STATEMENTS J JULY 31, 1994 __• si o (59 (=1 D p| Pi ?^J v>ncutle*ec£ Srcceu/n/ianA, Si) PH TonajUexect Sxccausitcuvtb AUDITORS' REPORT To the Shareholder of Jubilee Insurance Agencies Ltd. p) We have audited the balance sheet of Jubilee Insurance m Agencies Ltd. as at July 31, 1994 and the statements of income f and retained earnings and changes in financial position for the •- year then ended. These financial statements are the responsibility of the company's management. Our responsibility P is to express an opinion on these financial statements based on f our audit. m We conducted our audit in accordance with generally accepted I auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the m financial statements are free of material misstatement. An audit f includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating It: the overall financial statement presentation. rln our opinion, these financial statements present fairly, in all material respects, the financial position of the company as at July 31, 1994, and the results of its operations and the m changes in its financial position for the year then ended in i accordance with the accounting policies described in Note 1 ^ applied on a basis consistent with that of the preceding year. p ijucu*' Edmonton, Alberta HARRIS McCONNAN September 16, 1994 Chartered Accountants sp #800, 10020 - 101A Avenue, Edmonton, Alberta T5J 3G2 Phone: (403) 424-6518 Fax: (403) 428-1288 A STATEMENT 1 JUBILEE INSURANCE AGENCIES LTD. BALANCE SHEET JULY 31, 1994 ASSETS 1994 1993 Current Cash $ 419,738 $ 104,847 Cash equivalents, including accrued interest of $2,673 (1993 - $3,203) 668,236 883,500 Accounts receivable 2,799,686 3,321,987 Due from the Alberta Association of Municipal Districts and Counties 4 ,228 - $3,891,888 $4,310,334 „ LIABILITIES •pi _^— * Current Accounts payable and accrued f liabilities $2,945,477 $3,253,244 Due to the Alberta Association of Municipal Districts and Counties - 10,652 m 2,945,477 3,263,896 SHAREHOLDER'S EQUITY •in Share capital £- Authorized: 200 common shares I Issued: 6 common shares 600 600 Retained earnings (Statement 2) 945,811 1,045,838 946,411 1,046,438 f $3,891,888 $4,310,334 Contingent liability (Note 2) On behalf of the Board: Director Director %>Aa*faec6 SxccousxlcuiA' kfl STATEMENT 2 JUBILEE INSURANCE AGENCIES LTD. STATEMENT OF INCOME AND RETAINED EARNINGS FOR THE YEAR ENDED JULY 31, 1994 pi 1994 1993 Revenue Commissions $ 663,285 $ 701,977 Interest 67.509 103,515 p) 730.794 805,492 Expenses Automobile 7,897 2,103 Bad debts - 3,832 Board - per diem 9,753 5,400 - travel and subsistence 9,776 9,201 Computer 7,355 6,553 Insurance 16,193 16,163 Office 44,382 26,595 yS> Net income 377,457377, 457 472,808 Retained earnings, at beginning of year 1,045,8381,045, 838 1,000,372 1,423, 295 1,473,180 Dividends paid to The Alberta Association of Municipal Districts and Counties (477,484)(477. 484 (427,342) Retained earnings, at end of year $ 945,811945, 811 $1,045,838 •pi p) PPI wnajtlt*ec6 Sxccaust/anli, STATEMENT 3 JUBILEE INSURANCE AGENCIES LTD. STATEMENT OF CHANGES IN FINANCIAL POSITION FOR THE YEAR ENDED JULY 31, 1994 SI 1994 1993 B| Cash was provided by (used in) operating activities: Net income $ 377,457 $ 472,808 Decrease (increase) in current assets Accounts receivable 522,301 (2,379,084) Due from the Alberta Association of Municipal Districts & Counties (4,228) Increase (decrease) in current liabilities Accounts payable (307,767) 1,496,966 Due to The Alberta Association of Municipal Districts and Counties (10,652) 6,798 577,111 402,512) Cash was provided by (used in) financing activities: Dividends paid to The Alberta Association of Municipal Districts and Counties (477,484) (427.342 Increase (decrease) in cash 99,627 (829,854! Cash, at beginning of year 988,347 1,818,201 Cash, at end of year $1,087,974 $ 988,347 Represented by: Cash $ 419,738 $ 104,847 Term deposits 668,236 883,500 $1,087,974 $ 988,347 st •L psi 1\ JUBILEE INSURANCE AGENCIES LTD. PI NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JULY 31, 1994 Significant Accounting Policies a) Revenue Recognition p i) Commission income is recorded as earned at the time a customer is invoiced. ii) Interest income is recorded on the accrual basis. b) Capital Assets All capital asset purchases are expensed in the financial statements in the year of acquisition. During the year, the company expensed $10,343; (1993 - $780) in capital asset purchases. c) Income Taxes The company is exempt from the payment of income taxes under the Canadian Income Tax Act because it is a wholly-owned subsidiary of a municipal association, The pi Alberta Association of Municipal Districts and Counties. d) Pension Benefits Contributions for current and past service pension benefits are recorded as expenditures in the year in PI which they become due. Contingent Liability Certain portions of commission income recorded are potentially refundable to customers if an insurance policy is cancelled. At July 31, 1994, the maximum amount of commission income potentially refundable if all insurance policies were cancelled was approximately $180,912; (1993 - $200,396). Related Party Transactions The majority of the customers of Jubilee Insurance Agencies Ltd. are members of the Alberta Association of Municipal Districts and Counties. The Alberta Association of Municipal Districts and Counties owns 100% of the shares of Jubilee Insurance Agencies Ltd. 3) ^ JUBILEE INSURANCE AGENCIES LTD. NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JULY 31, 1994 4. Pension Benefits Employees of Jubilee Insurance Agencies Ltd. (Jubilee) participate in the Local Authorities Pension Plan, which is one of the plans covered by the Public Sector Pension Plans r Act. The Plan covers approximately 89,000 employees of approximately 500 non-government employer organizations such as municipalities, hospitals, and schools (non-teachers). Jubilee is required to make current service contributions to the Plan of 5.300% of pensionable payroll. In addition, past service contributions to the Plan of .525% of pensionable payroll are required to eliminate an unfunded liability related to service prior to 1992. Employees of Jubilee are required to make current service contributions of 4.300% of pensionable salary and past service contributions of .525% of pensionable salary to the Plan. r During 1993, the Alberta Legislature passed the Public Sector Pension Plans Act which established the basis for meeting the unfunded liabilities under defined benefit * pension plans for employees of the provincial government, post-secondary educational institutions and employees of r local authorities. The Local Authorities Pension Plan's estimated unfunded liability of $935,000,000 in respect of pensionable service and benefits that were in place to » December 31, 1991 was established based on actuarial valuations carried out as of that date. The provisions of the legislation relating to the Plan require that the unfunded liability in the Plan must be eliminated on or P before December 31, 2036. Additional contributions are to L be paid annually by the Crown in the aggregate amount of 30% of the total required and 35% each by the employers and ^ employees based on the pensionable salaries of the employees to eliminate the unfunded liability. c/laj(*i&> <^Uc>Xoosuicuv ALBERTA ASSOCIATION 13 of MUNICIPAL DISTRICTS & COUNTIES 4504-101 STREET • EDMONTON, ALBERTA T6E 5G9 TELEPHONE 436-9375 FAX 437-5993 LARRY GOODHOPE - EXECUTIVE DIRECTOR • M ';' H *tt October 12, 1994 JUCarv-; i^csmc L_ • • / TO ALL M.D.'S AND COUNTIES: Earlier this year, Municipal Affairs Minister Steve West announced the creation of a special grant program designed to facilitate municipal restructuring. The AAMD&C has recently received a copy of the department's policy regarding the utilization of these grants, and we are pleased to provide the following highlights for your information: * Upon application to the Minister, a grant may be made to a •a municipality which is either dissolving, amalgamating with another municipality, or absorbing a dissolving municipality. * Grants may be made for any or all of the following costs associated with municipal restructuring: * administrative costs such as payments for a liquidator, moving costs, necessary by-elections, reorganization, office consolidation, and employee termination packages. * reduction of the unsupported (non-utility) debt of the dissolving municipality by the amount of per capita unsupported debt of the municipality with which they are being consolidated (up to a maximum of $200 per capita). Debt assumed after February 24, 1994 will not be eligible for this reduction. * costs associated with bringing services in the dissolving municipality to the same basic standards as in the municipality that they are joining. * Restructuring decisions made prior to February 24, 1994 are not eligible for this program. The department has also urged municipalities to contact^ Local Government Development Branch to request financial and technical assistance before any final decision on restructuring is made. I Yours truly, Larry Goodhope Executive Director LG/gs • ALBERTA ASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES 4504-101 STREET • EDMON I ON. ALBERTA T6E 5G9 TELEPHONE 436-9375 FAX 437-599. I LARRY GOODHOPE - EXECUTIVE DIRECTOR ^ ' .n _./L_:LJ U ;._;:/.;, October 12, 1994 • TO ALL M.D.'S AND COUNTIES: Over the course of the past several months, the issue of power poles being temporarily stored in road right of ways has been much discussed in rural Alberta. Earlier this summer, the AAMD&C warned municipalities not to enact bylaws regulating the storage of power poles unless the municipality is fully prepared to actively enforce the bylaw's requirements. Failure to enforce such a bylaw would expose the municipality to significant potential liability. The AAMD&C recently met with representatives of TransAlta Utilities and Alberta Power, in order to urge these firms to adopt their own stringent standards regarding power pole storage, thereby eliminating the need for municipal intervention. Both firms have indicated that they have been actively working to address this situation. TransAlta Utilities has advised the AAMD&C that their own policy requires that poles not be left in a ditch for more than 48 hours, unless there are unusual circumstances. I have attached a copy of TransAlta's policy for your further information. We have also requested a copy of Alberta Power's policy on this matter, and will share this information with you as it becomes available. Yours truly, Larry Goodhope Executive Director LG/gs t DistributionCode 1 p A DISTRIBUTION OPERATIONS TrtmsAtta M10-02 Utlltths BULLETIN NO.: Corporation MANUAL t* HI DATE: 94 06 06 YY MM 00 POLESAND CROSSARMS: PAGE:. MATERIAL HANDLING > < 1.0 PURPOSE This bulletin provides guidelines for distributing and recycling poles. It also outlines methods for ordering, stocking, and reusing poles and pi crossarms. 2.0 POLE DISTRIBUTIONAND REMOVAL Poles lying in ditches and on other parts of the road allowance can present a hazard to roadway vehicles and the public. To ensure public safety, we have developed guidelines for pole distribution and removal which meet the following commitments: to minimize the length oftime that our poles are laying in the ditch. to place our poles in a safe manner to make sure the hazard to the public is minimized. to ensure Area and Transmission staff develop a working relationship with the appropriate local, municipal or provincial government representatives to explain our practices and form a mutual understanding of requirements. Equally important is our commitment to our customers to reduce power interruption time, and minimize cost while continuing to provide the highest level of service. The following guidelines apply to poles left for construction, pole replacement, and salvaged poles. 2.1 PoleCoordinator Each Area and Transmission will have one delegate responsible for pi the distribution of poles within their area. These individuals will coordinate the delivery of poles through either the High River Service Centre (HRSC) or the Acheson Service Centre (ASC). 2J2 Guidelines Each Area/Transmission delegate will provide HRSC and ASC with a list of contact people for contract crews working in their Area. jp Each delegate will determine when poles are to be delivered and will be accountable for whether the poles will be laid out p> or stock piled, and will make sure they are used within a reasonable time frame. pi FORM NO. 3184577(94A>3) r H A DistributionCode 1 TransAlta DISTRIBUTION OPERATIONS IStfiftfe* BULLETIN NO.:. M10-02 k\ Corporation MANUAL pi DATE: 94 06 06 YY POLESAND CROSSARMS: PAGE MATERIAL HANDLING > < All Material Requisitions forwarded from design to HRSC or ASC state that no poles will be released until notification from the Area or Transmission. HRSC/ASC will deliver on a 48 hour window. In order to reduce costs, small quantities of poles will be delivered directly to the Area. The Area/Transmission delegate will arrange a meeting with all parties involved to coordinate action. pi 23 Pole Replacement To niinimize the time new and salvaged poles are left in ditches, the following guidelines should be followed for pole replacement: PI L The Area delegate should coordinate the distribution of poles either by hauling the number of poles needed for that day from fP a central designated point or by distributing a certain amount along the right-of-way prior to each day. Due to construction requirements, Transmission oversized poles will be negotiatedseparately with local authorities. Salvaged poles should be hauled away and stored at central points. They shouldnot be left lying around to be gathered at a later date. pj 2.4 Government Regulations Each Area/Transmission delegate will check the requirements for leaving poles in ditches with their respective municipality, and use the appropriate signage (refer to the Corporate Safety Manual, Appendix K). According to the Alberta Highway Traffic Act, any highway with three digits is governed by the municipality, single and double digit highways fall under provincial authority. P K. FORM NO. 3104577(9403) r|l?rifco.-7nn„n:rsrs ' I REVIEW MEETINGS BEGIN t-JLT,J It is exciting to see the second round of public consultation underway. As Chair of the Water Management Review Committee, I am looking forward to visiting communities throughout the province and having the opportunity to talk to Albertans about this important policy and legis lation review. Individual meetings are planned for 14 commu nities, the first to be held in Red Deer on October 21. The meetings will continue through Febru ary of next year. Apartial schedule is included in this newsletter. The meetings will take the form of open houses with information stations on spe cific issues set up so that you can ask questions in a workshop atmosphere. This review is a large and important undertaking. The opportunity to rewrite legis lation doesn't present itselfvery often. Our current legislation is 60 years old, and is based on legislationwhich is 100 years old. Many of the challenges in water man agement facing Alberta today, such as conservation, are not specifically addressed. • Your input is essential as this newlegislation will need to serve us all well into the future. This review is our chance to ensure that our future needs, our concerns and wise water management principlesare addressed and included in the new legisla tion. °3 Many of you will already have had the opportunity to look through the discussion package. I encourage you to take some time with the documents and be ready to ask questions and share your views with the committee members at the meetings. I would also ask that you discuss the review with your neighbors and encourage others to get involved. r The members of tlie Water Management Review Committee and I want to hear from you and we hope to have the chance to talk to you at one of the meetings. Glen Clegg MLA Dunvegan Chair, Water Management Review Committee • ^ —-=--=•: rvfcPI „ WATER MANAGEMENT LEGISLATION YOUR INVOLVEMENT IN THE REVIEW REVIEW PUBLIC MEETING SCHEDULE PROCESS Public Meetings will be held in 14 communities There are several mechanisms set up so that you can throughout the province to give Albertans the be involved in this policy and legislation review. opportunity to discuss Alberta's Water Management Policy and Legislation Review. Public Meetings - have been planned to create local opportunities for you to review materials, ask Public meetings, beginning in mid-October, have questions, receive information and clarificationof been scheduled as follows: issues. They will also give you the chance to pro im vide your comments to the Committee at the level Red Deer Oct. 21 from 2:00 p.m. of detail and in the form you choose. Red Deer Lodge Slave Lake Oct. 28 from 2:00 p.m. All Albertans who are interested in the review are Native Friendship Centre encouraged to participate. The public meetings will Medicine Hat Nov. 16 from 2:00 p.m. give you the opportunity to speak directly with Cypress Centre Committee members and technical experts regard Brooks Nov. 17 from 2:00 p.m. ing questions you would like answers to and opin Country Lodge ions you would like to voice. Lethbridge Nov. 18 from 2:00 p.m. El Rancho Motor Inn Written Submissions - can take many forms, from Calgary Nov. 25 from 2:00 p.m. simple suggestions, questions or concerns to de Best Western Port O'Call Inn tailed and comprehensive discussion. For anyone Calgary Nov. 26 from 9:00 a.m. who is unable to attend a public meeting, it will Best Western Port O'Call Inn ensure that their views are heard. Bonnyville Nov. 28 from 2:00 p.m. Agriplex Written submissions are an opportunity for those Wainwright Nov. 30 from 2:00 p.m. who wish to provide additional comments in detail. Elks Hall Submissions can be sent to the Department of Environmental Protection at any time during the Meetings will also be held during January and review process. February, 1995 in: All written submissions received will be tagged and Grande Prairie sorted by topic area. All submissions are public Grimshaw documents and will be available for viewing in the High Level library of Alberta Environmental Protection. Com Hinton ments on each topic area will be used to review and pi Ft. McMurray refine Water Management Policy and Legislation Edmonton recommendations. MORE INFORMATION To obtain your a copy of the discussion package, consisting of the Guide, DiscussionDraft and the Framework for SfreamliningRegulations, or to request further information regarding the review, please call toll free: 1-800-661-5586 or write: Water Management Policy and Legislation Review c/o Alberta Environmental Protection Oxbridge Place Floor 3 9820 -106 Street Edmonton, AB T5K2J6 IP ENVIRONMENTAL PROTECTION Parks Services Standard Life Centre Telephone 403/427-6781 10405 Jasper Avenue Fax 403/427-5980 Edmonton, Alberta Canada T5J 3N4 October 12,1994 \W '{| '{ '< Dear l/W • £•» V^v©*\ , Ik Re: Canadian Heritage Rivers System Study Alberta Environmental Protection, Parks Services has initiated a province-wide system studyof the AlbertaRivers. The studywill examine Alberta's riverresources and determine which rivers merit consideration for nomination to the Canadian Heritage Rivers System (CHRS). IK The primary goal ofthis study isto identify apreliminary list of potential Heritage River candidates by March of 1995. This listwill thenundergo further analysis before a final short list of candidates is selected by December 31,1995. In order to provide a fair and equitable preliminary assessment, the consulting team responsible for this assignment isseeking input form Alberta municipalities, special interest groups, industry, government agencies and the general public. If you have relevant information orcomments pertaining to specific Alberta rivers orriver reaches the consultants would appreciate receiving your response. I request that you circulate this package to appropriate staff within your department who couldprovide us with the required information. Please forward your response bymail orFAXnolater than October 20th to: Westwind Resources Group Ltd., #201,9335 - 47 Street, Edmonton, Alberta, T6B 2R7. Phone: 465-6699 Fax: 462-6594. To assist you we have enclosed: • information about the Canadian Heritage Rivers programincluding the base criteria for selection, • a preliminary list of potentialcandidate rivers, • a matrixsummarizing the information we have collected to date, and; • ablank inventory check listwhich you can use to document any additional information you mightprovide for any river onthe list. fp) Thank you for your input. If you have any questions, please feel free to call me at427- 7009. pi Sincerely, ^VC Ted L. Dykstra SeniofManager Water-Based Recreation Enclosures s cc: D. Chabillon B.Duftin —© Printed on Recycled Paper B. Deeg W Printed on Recycled Paper \° MUNICIPAL MANAGER'S REPORT TO COUNCIL DATE: OCTOBER 26, 1994 SUBJECT: CHANGE IN EMPLOYEE BENEFIT PLAN RECOMMENDATION: RECEIVE AS INFORMATION REPORT: The benefit plan which the Municipal District had with Great West Life recently came up for annual renewal. As has been the case with each renewal for the past six years, the rates for the plan contained considerable increases. In consultation with the Brokers for the Municipality's benefit plan, it was determined that unless a substantial change occurred in the plan itself, annual rate increases of 20% or more for extended health would be experienced with each renewal. An alternative plan was proposed that would require employees to use a mandatory generic drug substitute, and also instituted a $2.50 per prescription deductible in place of the previous $15.00 annual deductible. This managed health care plan offered the benefit of a lower renewal rate now, and expected lower renewal rates in the future. Since the benefits and the deductible are set out in the collective agreement, any change in the plan required the consent of the union. A id 1; four year historical review of the benefit I plan costs was prepared and reviewed with staff. The union was asked to consider ratifying changes to the plan in an effort to reduce costs. I am pleased to say that with the full support of union and non union employees, this change in benefit plans has been approved. The estimated annual savings to the Municipal iS District that resulted from this change to a managed drug plan this year alone is over $4000. In addition to the savings this year, a managed plan will continue to cost less in the future as a result of requiring generic substitutes, and the implementation of a per prescription deductible. ALBERTA FAMILY AND SOCIAL SERVICES Office of the Minister ,,/ur^* Alsoresponsible for MetisSettlements Commission, Native Programs To: Mayors, Reeves, Chiefs of First Nations and Chairpersons of Metis Settlements November is Family Violence Prevention Month, and once again I am calling on you P to become involved. One way you can get involved is to declare November Family Violence i Prevention Month in your jurisdiction. Enclosed is a sample declaration for you to use as a guide should you choose to issue a proclamation. Each of us is important in the ongoing P campaign to end family violence. What you do is important. Please take time to get I involved p This year, Family Violence Prevention Month focuses on family responsibility and how individuals can make a difference. Awareness is the first step in addressing the problem of family violence. To break the cycle, awareness and education are necessary so all those p involved in the violence know there is a different way to live, that violence in the home is not normal, and that they deserve to be treated with dignity. This year's theme will be You can make a difference. Take time. Get involved and PF Prevent Family Violence. It will be supported by a variety of materials including posters, a book mark, fact sheets, an activity book and a special edition of Focus, the Family Violence Prevention newsletter. These materials are available from the Office for the Prevention of Family Violence. If you do not receive your materials, contact that office at 422-5916 or fax to 427-2039. Over the years, Albertans have demonstrated a dramatic increase in awareness of family violence. Individuals, organizations and all levels of government have become educated about this problem, recognizing that we are all affected and it is everyone's business to respond. Please join us this year as we mark the eighth annual Family Violence Prevention Month. Sincerely, S /^£/-i p Mike Cardinal Minister, MLA, Athabasca-Wabasca IP * 104 Legislature Building, Edmonton, Alberta, Canada T5K 2B6 Telephone 403/427-2606, Fax 403/427-0954 O Printed on recycled paper Family Vio(mce!PrevmtwnM)nt/i!Pmcfomatio^ nrflBJlSQS there are many people in Alberta who have livedor are living in abusivefamily environments, and vVrtCTCaS the cycle ofviolence may be aimedonfromgeneration togeneration, and IWnetetlS individuals have the power to breakjhis cycle ofviolence JxPUJ, tftCTCfOTCf I do hereby proclaim the month of November to be family ^ioimce^evmtwn^onl£ in . / caffupon affcitizens to recognizefamily violencefor the serious socialandcriminalproblem tfiat itis. Icaffuponyou to mafe adifference By talqng the time togetinvolved. S\ixdl caffuponyou to encourage offAlbertans to tnafie our province violencefree in 1994 andbeyond. In Ziritness whereof, I have here unto set my hand this day of 1994. <^: W~-> §=> fe—.. i~—i IL^^ i^j i^-,> %3 • P.O. Box 1598 Rocky Mountain House, Alberta Regional Co-ordination Services TOM 1T0 ENVIRONMENTAL PROTECTION October 7, 1994 Mr. Layne Johnson, Manager r Municipal District of Brazeau No. 77 -•;.<•••. . // Box 77 • •-. 'Jl Drayton Valley, Alberta ftcn^•L--u Q"T5 - TOE 0M0 r Dear Mr. Johnson: ROCKY REGIONAL INTEGRATED DECISION (RID) The departments of Environmental Protection and Agriculture, Food and Rural Development are jointly initiating an exercise to identify public (crown) lands suitable for sustainable and non sustainable timber production in the White Area to the east of the Rocky Clearwater Forest. In their review they will • identify areas of diverse vegetative cover to be retained for wildlife habitat and grazing of livestock. As this area falls partly within your jurisdiction, we wanted to send you a copy of the Terms of Reference (enclosed) and to let you know that this review has been initiated. If you have any questions regarding this exercise please call me at 845-8245. Please note that the public will be notified of this exercise via an advertisement that will be appearing in next week's newspapers for Red Deer, Rocky Mountain House, Drayton Valley, Wetaskiwin and Rimbey. I Sincerely, Ww QHrnaa Beverly Anderson Regional Resource Coordinator Eastern Slopes Region I cc. ES RRMC Rocky RID Planning Team pj wt ROCKY REGIONAL INTEGRATED DECISION TERMS OF REFERENCE P) FOR THE EASTERN SLOPES REGIONAL RESOURCE MANAGEMENT COMMITTEE APPROVED AUGUST 1994 p> *<&' ROCKY REGIONAL INTEGRATED DECISION (RID) TERMS OF REFERENCE BACKGROUND: L The emergence of aspen as a desirable species for wood fibre products and a continuing high demand for coniferous tree species because of full commitment in the Green Area has elevated I the importance of remnant forested lands in the White Area agricultural fringe. There is aneed to identify those lands suitable for sustainable and non sustainable timber production, and for the m retention of diverse vegetative cover suitable for wildlife habitat and grazing of livestock. Even I though part of the study area has been covered by the Rocky North Saskatchewan Subregional Integrated Resource Plan, more detailed review and planning is now required to properly manage p the land and resources. I STUDY AREA: p) White Area public land east of the Rocky/Clearwater Forest boundary. The northern boundary is the North Saskatchewan River and the southern boundary is just south of the Raven River. ifi*) See attached map. (For the legal description see appendix.) PURPOSE: f "To identify those parcels ofpublic land on which sustained and non sustained timber production, m wildlife and grazing (forage) resource management can take place within the context ofintegrated [ resource management, east of the Green Area adjacent to the Rocky / Clearwater Forest boundary. " P) This will be accomplished by applying the guidelines established in the Grazing/Timber Management Guidelines In The White Area (September 1993) report with the understanding that all existing commitments will be honoured. It is not the intent of the Rocky RID to review and provide direction for the management of mineral resource activities. KEY ISSUES: 1 The restrictions that Wildlife Reserves will place on timber harvesting and grazing. 2. Harvesting in the buffer zones within Provincial Grazing Reserves. 3 Water quality concerns oferosion and sedimentation due to timber harvesting and grazing. 4. Conflicts between hunters/recreational users/grazing/timber harvesting. 5. Non sustainable timber management and wildlife management. 6. Sustained timber management, including reforestation and grazing. id •liUX WH IP.; ROCKY REGIONAL INTEGRATED DECISION study boundary pj pS) ps PARTICIPANTS: Doug Amundsen - Public Lands, AFRD Dennis Frisky - Lands & Forest Service, AEP Brian Burrington - Fish & Wildlife Services, AEP pi Deny Armstrong - Parks Service, AEP Ray Kerber - Water Resources Services, AEP Beverly Anderson - Research & Strategic Services, AEP (Coordinator) Interested Public: Trappers, hunters, grazing disposition holders, general recreationalists, local landowners and local timber operators. Organizations/ interest groups such as the Alberta Wilderness Association, the Fish and Game Association, the Alberta Cattle Commission and the Grazing Reserve Patron Associations for Buck Lake and Medicine Lake may be interested. Regional andmunicipal government authorities: Red Deer andBattleRiver Regional Planning Commissions, MD 99, MD 77, Counties 3, 10 and 25. TIMELINE: 1. Terms of Reference - for RRMC approval August 1994 2. Public notification in local newspapers - September 1994 p 3. Data gathering and analysis - June to December 1994 4. First Draft RID - December 1994 5. Draft approval by the RRMC - January 1995 6. Public meeting - February 1995 7. Review of the Draft - February/March 1995 8. Final review and endorsement by the RRMC - April 1995 ** Please note that these timelines are based on staff resources. Planning team members are not available between May to August as a team but may be able to work individually on some of the study requirements. p) p) APPENDIX pi THE RID INCLUDES THE LANDS AS DESCRIBED BELOW: p ALL OF SECTIONS 4, 5, 6 IN TWP 36 RGE 4 , ALL OF SECTIONS 1-36 IN TWP 36 RGE 5, " ALL OF SECTIONS 1-36 IN TWP 36 RGE 6 PTS NW SW NE 1/4'S OF SECTION 2 NORTH AND WEST OF ROCKY/CLEARWATER FOREST BOUNDARY, ALL OF THE NE 1/4 SECTION 10, p ALL OF THE SW NW AND NE 1/4'S OF SECTION 11, PTS OF SE 1/4 OF SECTION 11 NORTH AND WEST OF ROCKY/CLEARWATER FOREST BOUNDARY, P PTS OF NW SW NE 1/4'S OF SECTION 12 NORTH AND WEST OF 1 ROCKY/CLEARWATER FOREST BOUNDARY, ALL OF THE EAST 1/2 SECTION 15, ALL OF THE EAST 1/2 OF SECTION 22, ALL OF THE EAST 1/2 SECTION 27, ALL OF THE EAST 1/2 SECTION 34 ALL OF SECTIONS 13,14, 23-26, 35, 36 WITHIN TWP 36 RGE 7. r ALL OF SECTIONS 1-36 WITHIN TWP 37 RGE 4 ALL OF SECTIONS 1-36 WITHIN TWP 37 RGE 5 ALL OF SECTIONS 1-36 WITHIN TWP 37 RGE 6 ALL OF SECTIONS 1, 2, ALL OF THE EAST 1/2 SECTION 3, ALL OF THE EAST 1/2 SECTION 1011-17, 20-29, N 1/2 SECTION 31, 32-36 WITHIN TWP 37 RGE 7 ALL OF N 1/2 SECTION 23, 26-28, E 1/2 SECTION 31, 32-35, N 1/2 SECTION 36 WITHIN TWP 37 RGE 8 ALL OF SECTIONS 1-36 WITHIN TWP 38 RGE 4 ALL OF SECTIONS 1-36 WITHIN TWP 38 RGE 5 ALL OF SECTIONS 1-36 WITHIN TWP 38 RGE 6 ALL OF SECTIONS 1-36 WITHIN TWP 38 RGE 7 ALL OF SECTIONS 1-5, E 1/2 SECTION 6, ALLTHE EAST 1/2 SECTION 7, ALL OF SECTIONS 8-36, WITHIN TWP 38 RGE 8 p> ALL OF SECTIONS 13, 14, 23, 24 WITHIN TWP 38 RGE 9 $ RID LANDS CONT'D lis} ALL OF SECTIONS 2-11, 14-23, 27-33 WITHIN TWP 39 RGE 4 ALL OF SECTIONS 1-36 WITHIN TWP 39 RGE 5 ALL OF SECTIONS 1-36 WITHIN TWP 39 RGE 6 ALL OF SECTIONS 1-36 WITHIN TWP 39 RGE 7 ALL OF SECTIONS 1-22, ALL OF THE SOUTH 1/2 SECTION 23, ALL OF THE SE 1/4 SECTION 24, 28-30 WITHIN TWP 39 RGE 8 ALL OF SECTION 13, ALL OF SECTION 14, ALL OF SECTION 23, ALL OF SECTION 24, WITHIN TWP 39 RGE 9 ALL OF SECTIONS 4-9, 16-20, S 1/2 SECTION 21, 29-32 WITHIN TWP 40 RGE 4 ALL OF SECTIONS 1-36 WITHIN TWP 40 RGE 5 ALL OF SECTIONS 1-36 WITHIN TWP 40 RGE 6 ALL OF SECTIONS 1-36 WITHIN TWP 40 RGE 7 ALL OF SECTIONS 5-10, W 1/2 SECTION 11, W 1/2 SECTION 14, ALL OF SECTIONS 15-22, W 1/2 SECTION 23, W1/2 SECTION 26, ALL OF SECTIONS 27- 34, W 1/2 SECTION 35 WITHIN TWP 41 RGE 4 ALL OF SECTIONS 1-36 WITHIN TWP 41 RGE 5 ALL OF SECTIONS 1-36 WITHIN TWP 41 RGE 6 ALL OF SECTIONS 1-15, 22-27, 34-36 WITHIN TWP 41 RGE 7 ALL OF SECTIONS 2-11,14-23, 26-35 WITHIN TWP 42 RGE 4 ALL OF SECTIONS 1-36 WITHIN TWP 42 RGE 5 ALL OF SECTIONS 1-6, WITHIN TWP 42 RGE 6 f ALL OF SECTIONS 1-3, WITHIN TWP 42 RGE 7 P ALL OF SECTIONS 5-8,17-20, 28-33 WITHIN TWP 43 RGE 4 . RID LANDS CONT'D f ALL OF SECTIONS 1-3,10-15,22-25,36 WITHIN TWP 43 RGE 5 ALL OF SECTIONS 4-9,16-21,28-33 WITHIN TWP 44 RGE 4 pi " ALL OF SECTIONS 1,12,13,24,25,36 WITHIN TWP 44 RGE 5 ALL OF SECTIONS 19-21,28-33 WITHIN TWP 44 RGE 7 ra ALL OF SECTIONS 22-27,34-36 WITHIN TWP 44 RGE 8 ALL OF SECTIONS 1-24 WITHIN TWP 45 RGE 2 ^ ALL OF SECTIONS 1-36 WITHIN TWP 45 RGE 3 f ALL OF SECTIONS 1-36 WITHIN TWP 45 RGE 4 p ALL OF SECTIONS 1-36 WITHIN TWP 45 RGE5 ALL OF SECTIONS 1-36 WITHIN TWP 45 RGE 6 *- ALL OF SECTIONS 1-36 WITHIN TWP 45 RGE 7 f ALL OF SECTIONS 1-3,10-15, ALL OF THE SOUTH 1/2 SECTION 22, ALL OF THE SOUTH 1/2 SECTION 23, ALL OF THE SOUTH 1/2 SECTION 24, WITHIN TWP 45 P RGE 8 ALL OF SECTIONS 1-12, SE SW NW 1/4'S SECTION 18, PTS NE 1/4 SECTION 18 P WEST AND SOUTH OF ROAD, SW 1/4 SECTION 19, PTS SE NW 1/4'S SECTION 19 1 WEST AND SOUTH OF ROAD WITHIN TWP 46 RGE3 r ALL OF SECTIONS 1-24, PTS SE NE 1/4'S SECTION 25 SOUTH AND WEST OF ROAD, SW &NW 1/4'S SECTION 25, ALL OF SECTIONS 26-35, SW 1/4 SECTION 36, m PTS NW & SE 1/4'S SECTION 36 WEST AND SOUTH OF ROAD WITHIN TWP 46 RGE 4 P ALL OFSECTIONS 1-36 WITHIN TWP 46 RGE5 i. ALL OF SECTIONS 1-36 WITHIN TWP 46 RGE 6 ALL OF SECTIONS 1-36 WITHIN TWP 46 RGE 7 RID LANDS CONT'D ALL OF EAST 1/2 SECTION 24, ALL OF EAST 1/2 SECTION 25, ALL OF THE NE 1/4 SECTION 35, ALL OF THE EAST 1/2 AND NW 1/4 SECTION 36 WITHIN TWP 46 RGE 8 ALL OF SECTION 6 WITHIN TWP 47 RGE 4 ALL OF SECTIONS 1-20 WITHIN TWP 47 RGE 5 ALL OF SECTIONS 1-36 WITHIN TWP 47 RGE 6 ALL OF SECTIONS 1-29, NE SE SW 1/4'S SEC 30, PTS NW SEC 30 SOUTH AND EAST OF RIVER WITHIN TWP 47 RGE 7 ALL OF THE EAST 1/2 OF SECTION 1, WITHIN TWP 47 RGE 8 ALL OF SECTIONS 7-11,14-23,26-35 WITHIN TWP 48 RGE 4 IP ALL OF SECTIONS 7-36 WITHIN TWP 48 RGE 5 ALL OF SECTIONS 1-36 WITHIN TWP 48 RGE 6 ALL OF SECTIONS 1-3, PTS NE SE 1/4'S SECTION 4 EAST AND SOUTH OF RIVER, PTS NE SE 1/4'S SECTION 9 EAST AND SOUTH OF RIVER, ALL OF SECTIONS 10- 15, NE SE 1/4'S SECTION 16, PTS NW SW 1/4'S SECTION 16 EAST AND SOUTH OF RIVER, ALL OF SE 1/4 SECTION 21, PTS SWNE 1/4'S SECTION 21 EAST AND SOUTH OF RIVER, ALL OF SECTIONS 22-26, ALL OF SE NE 1/4'S SECTION 27, PTS SW NW 1/4'S SECTION 27 EAST AND SOUTH OF RIVER, ALL OF SE 1/4 SECTION 34, PTS NE SW 1/4'S SECTION 34 EAST AND SOUTH OF RIVER, ALL OF SW SE NE 1/4'S SECTION35, PTS NW 1/4 SECTION 35 EAST AND SOUTH OF RIVER, ALL OF SECTION 36WITHIN TWP 48 RGE 7 ALL OFSECTIONS 2-11,14-23,26-35 WITHIN TWP 49 RGE 4 ALL OF SECTIONS 1-36 WITHIN TWP 49 RGE 5 r ALL OF SECTIONS 1-18, ALL OF SE NE 1/4'S SECTION 19, PTS SW NW 1/4'S SECTION 19 EAST AND SOUTH OF RIVER, ALL OF SECTIONS 20-29, ALL OF SE NE 1/4'S SECTION 30, PTS SW NW 1/4'S SECTION 30 EAST AND SOUTH OF RIVER, PTS SW NW NE 1/4'S SECTION 31 EAST AND SOUTH OF RIVER, ALL OF SE 1/4 ALL OFW 1/2 SECTIONS 6, 7,18, AND 19, PTS SW 1/4 SECTION 30 SOUTH OF \l RIVER WITHIN TWP 50 RGE 3 RID LANDS CONT'D ALL OF SECTIONS 1-14, ALL SE 1/4 SECTION 15, PTS SW NE 1/4'S SECTION 15 •r EAST AND SOUTH OF RIVER, PTS SE SW 1/4'S SECTION 16 EAST AND SOUTH OF RIVER, PTS SW SE 1/4'S SECTION 17 EAST AND SOUTH OF RIVER, PTS SW SE 1/4'S SECTION 18 EAST AND SOUTH OF RIVER, PTS SE 1/4 SECTION 22 EAST AND P SOUTH OF RIVER, PTS SW NW 1/4'S SECTION 23 EAST AND SOUTH OF RIVER, 11 ALL OF NE SE 1/4'S SECTION 23, ALL OF SECTION 24, PTS SE SW 1/4'S SECTION 25 EAST AND SOUTH OF RIVER, PTS SE 1/4 SECTION 26 EAST AND SOUTH OF I RIVER, WITHIN TWP 50 RGE 4 p ALL OF SECTIONS 1-6, ALL SE SW 1/4'S SECTION 7, PTS NW NE 1/4'S SECTION 7 ! EAST AND SOUTH OF RIVER, ALL OF SECTIONS 8-10,ALL OF SW SE 1/4'S SECTION 11, PTS OF NW NE 1/4'S SECTION 11 EAST AND SOUTH OF RIVER, ALL P OF SW SE NE 1/4'S SECTION 12, PTS NW 1/4 SECTION 12 EAST AND SOUTH OF 1 RIVER, PTS SE SW 1/4'S SECTION 13 EAST AND SOUTH OF RIVER, PTS SW SE 1/4'S SECTION 14 EAST AND SOUTH OF RIVER, PTS SE NE NW 1/4'S SECTION 15 f EAST AND SOUTH OF RIVER, ALL OF SW 1/4 SECTION 15, ALL OF SW SE 1/4'S m SECTION 16, PTS NE NW 1/4'S SECTION 16 EAST AND SOUTH OF RIVER,PTS SE I SW NE 1/4'S SECTION 17 EAST AND SOUTH OF RIVER, PTS SW 1/4 SECTION 18 EAST AND SOUTH OF RIVER, WITHIN TWP 50 RGE 5 P t ALL OF SECTIONS 1-4, ALL OF SE SW NE 1/4'S SECTION 5, PTS NW 1/4 SECTION 5 EAST AND SOUTH OF RIVER, PTS SE NE SW 1/4'S SECTION 6 EAST AND SOUTH r OF RIVER, PTS SW SE NE 1/4'S SECTION 8EAST AND SOUTH OF RIVER, ALL OF 1 SW SE NE 1/4'S SECTION 9, PTS NW 1/4 SECTION 9EAST AND SOUTH OF RIVER, m ALL OF SW SE NE 1/4'S SECTION 10, PTS NW 1/4 SECTION 10 EAST AND SOUTH [ OF RIVER, ALL OF SECTIONS 11 AND 12, PTS SE SW 1/4'S SECTION 13 EAST AND SOUTH OF RIVER, PTS SE SW NW 1/4'S SECTION 14 EAST AND SOUTH OF RIVER, p ALL OF SE NE NW 1/4'S SECTION 15, PTS SW 1/4 SECTION 15 EAST AND SOUTH OF RIVER, PTS SE SW NE 1/4'S SECTION 16 EAST AND SOUTH OF RIVER, PTS SE 1/4 SECTION 21 EAST AND SOUTH OF RIVER, PTS SE SW 1/4'S SECTION 22 EAST f AND SOUTH OF RIVER, PTS SW 1/4 SECTION 23 EAST AND SOUTH OF RIVER, "• WITHIN TWP 50 RGE 6 r ALL WEST OF THE FIFTH MERIDIAN ALBERTA ASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES 4504-101 STREET • EDMONTON. ALBERTA T6E 5G9 TELEPHONE 436-9375 • FAX 437-5993 LARRY GOODHOPE — EXECUTIVE DIRECTOR rrr-\ > ; i • i •i ''ill i MUNICIPAL NEWS HIGHLIGHTS j u rl» PREPARED BY THE A.A.M.D.& C. October 5, 1994 16.08.94 20.09.94 * The M.D. of Brazeau has The County of Red Deer has rejected a proposal to create a ronched an agreement with the Red Joint Services Board involving the Deer Regional Planning Commission to M.D. and the Town of Drayton assume full ownership of the building Valley. The proposal recommended housing the Commission. The County formal cooperation in areas such as helped finance the building with a FCSS, agriculture, transportation, first mortgage in 1982, and is now planning, and financial management. seeking to protect it's interest in While rejecting the proposal, M.D. the building, given the elimination Council did direct administration to of provincial funding for planning continue investigating streamlining commissions. The County intends to opportunities, and also supported lease part of the building to the the continuation of joint meetings planning commission, and seek out of M.D. and Town Councils. other tenants for any excess space. 23.08.94 30.09.94 * The M.D. of Rocky View has * Environmental Protection formally withdrawn its support for Minister Brian Evans has announced the development of a business plan the initiation of a province-wide for a new organization to replace rivers system study as a first step the Calgary Regional Planning in Alberta's participation in the Commission. However, the M.D. has Canadian Heritage Rivers System not ruled out joining such an program. The study will inventory organization once it has been formed. Alberta's river resources, and develop a preliminary list of rivers * The M.D. of Kneehill has or river stretches which might be agreed in principle to participate nominated for inclusion in the CHRS in the new Palliser Regional Services program. The preliminary list will Commission for two years, and to pay be developed by March 1995, with a approximately $25,000 per year final list in place by the end of toward the costs of the new body. next year. The new Commission will provide planning and perhaps other services to its members. The M.D. has also recommended that representation on THOUGHT FOR THE WEEK: the new Commission Board be on the basis of population or assessment "You can fool all the people all the with weighted votes in either case, time - if the budget is big enough.' and that board representatives be Joseph Levine paid by their own jurisdiction. ALBERTA ASSOCIATION of MUNICIPAL DISTRICTS & COUNT1KS 4504- 101 STREET EDMONTON. ALBERTA TGE 5G9 r—» <~ -TELEPHONE 436-9375 I | . | I •. M • , . • r~ LARRY GOODHOPE - EXECUTIVE DIRECTOR j -- i iu OT5VdJ MUNICIPAL NEWS HIGHLIGHTS PREPARED BY THE A.A.M.D.& C. October 12, 1994 06.10.94 30.08.94 ••- Little Dow M.L.A. Barry * Municipal Affairs Minister McFarland, Chair of the Irrigation Steve West has approved and signed Subcommittee of the Standing Policy a notice of intent for Improvement Committee on Agriculture and Rural District No. 21 to incorporate as a Development has released his municipal district. I.D. residents subcommittee's report on provincial voted in favor of incorporation by a irrigation funding. Recommendations margin of 56% to 44% in a plebiscite include a reduction in the provincial held earlier this summer. Upon contribution toward infrastructure incorporation, the new M.D. will be rehabilation to 75% of project cost, known as the Municipal District of from the current 86%, and the Clear Hills No. 21. disbursement to irrigation districts of the existing $17 million * The County of Forty Mile has Irrigation District Rehabilitation given approval in principle to a Endowment Fund over the next 3 years. plan to reduce the number of County councillors to seven from the current nine. Draft boundaries for NOTICE: new divisions have been drawn up, with between 450 and 460 residents * Alberta Transportation and in each proposed division. The Utilities has advised the AAMD&C boundaries will be finalized after that KPMG Consultants and Alberta further council and ratepayer Motor Transport Services will be discussion, and will be forwarded to surveying approximately 2300 Alberta Municipal Affairs for commercial vehicles, including farm approval by the end of 1994. trucks, with respect to overload Council hopes to have the new rates and compliance with safety division boundaries in place for the requirements. All vehicles will be October 1995 municipal election. weighed, and approximately 1000 will be inspected for vehicle safety. 06.09.94 The survey, to take place from * Residents of Improvement October 17 to 24, is part of a District No. 22 have voted against study to evaluate costs and benefits incorporation to M.D. status. Only of commercial vehicle compliance and 26 percent of eligible voters took infrastructure protection programs. part in the September 6 plebiscite, The survey will be carried out on with 63% opposing incorporation. primary and secondary highways and local roads, and will be done in consultation with local governments where applicable. To $11 Municipal Districts and Counties. For your information; October 12/94 . SEPTEMBER-OCTOBER 1994 9 momentum it deserves for its practical and SMALL AND RURAL COMMUNITIES symbolic importance." Mayor Mawhinney has since written to Marcel Masse who is currently con ducting a review of federal programs, to A Larger Voice for Smaller Municipalities urge consideration of FCM's proposal. "There are at least 18 departments and agencies dealing with matters in which small communities have a stake," Presi dent Mawhinney said. "With so many fin gers in the pie it becomes impossible to advance small and rural issues and get a coordinated response." In a move towards enhanced internal coordination, FCM consolidated its com mittee on small and rural communities with the Standing Committee on Eco nomic Development. It will follow- closely the proposal for one federal min ister coordinating matters relating to smaller communities: half of FCM mem bers have populations ofless than 10,000. Meeting on Agriculture: l.-r: FCMPresident LaurenceMawhinney. Agriculture Minister Ralph Goodale and Councillor Roelof Heinen. For more information, please contact Michael Roche. Director. Policy and Pro "It is time for a larger political voice some ofthe broader issues affecting small grams, at the FCMSecretariat:(613) 241- forsmallermunicipalities," FCM President communities. One practical example of 5221;fax: (613) 241-7440. Laurence Mawhinney declared. Mayor their usefulness is the achievement ofone- Mawhinney was referring to representa stop shopping for small business loans tions made in July by the Federation to from a variety of sources. Togetherness In Canada, the previous Prime Minis Agriculture Minister Ralph Goodale. Innovative money-saving is being tried ter assigned special responsibility for FCM asked for the designation of a fed by the Village of Clyde (450) and the small communities and rural areas to the eral minister who would take particular re Town of Westlock (4,719) about 80 km, sponsibility forsmall urbanand ruralcom Agriculture minister. The current Prime Minister, approached for suchan appoint north of Edmonton. munities. When Clyde needed a new adminis ment, underlined the importance of con -m "We are not seeking the appointment trator it signed an agreement with its sultation offederal ministers among them of an additional minister, but only identi neighbour, 10 minutes away. Westlock selves and with provincial counterparts. fication of this interest as part of the du now provides two full-time staff to look He did not wish to see any new structures ties of an existing minister," Mayor after the village's general operations, par "Mawhinney said. "Indeed, an attractionof created; neither does FCM. ticularly public works and office duties. When FCM wrote to Members of Par the proposal is that it would not cost the This not only saves Clyde S1500 to 2,000 liament on the subject, there were a hun government money, and could even be a month, but gives it access to more ex dred replies. No one favoured a new de cost-saving through better coordination of pertise than a village can usually com partment, which was never suggested, but rpolicies and programs necessarily spread mand. Restructuring and other opera neither was there opposition to the desig among several departments." tional efficiencies have saved Westlock an nation of a junior minister, or addingthe Today, numerous federal departments estimated S300.000 a year. Sharing tech responsibility to a cabinet minister's port rand agencies are involved in programs nical equipment that normally has much touchingsmall urban and rural communi folio. down-time is another plus. At this year's Annual Conference, par ties. There is an ad hoc interdepartmental The agreement was made for a year ticipants in a small rural communities committee where information is ex- from last September. Though it is not nec policy forum voicedwide support for the nchanged, butit is not responsible forpolicy essarily permanent, it is working well both proposal. development. FCM believes that such a as an administrative efficiency and as a Mr. Goodale gave a sympathetic hear body, to be effective, must have senior of- means to help both communities keep ing to the FCM delegation, which in rficial representation and report to a minis their identities while profiting from econo cluded Mayor Mawhinney and Council ter. mies of scale. The idea is not new. The United States lor Roelof Heinen, President of the has shown the value of coordination Alberta Association ofMunicipal Districts The foregoing is based on an article - through its state rural development coun and Counties.. "We were pleased with the printed in the April 1994 edition of cils where federal and municipal govern reception," Councillor Heinen reported, Urban Perspective, published by the ment representatives sit with people from "and we look forward to a satisfactory so Alberta Urban Municipalities Association the private sector. These councils work on lution. The idea now seems to have the (AUMA, Edmonton). • FCM FORUM MUNICIPAL AFFAIRS OFFICE OF THE MINISTER Minister responsible for: 425 Legislature Building Telephone 403/427-3744 Housing Edmonton, Alberta, Canada Fax 403/422-9550 Alberta Registries T5K 2B6 ACCESS Corporation Alberta Liquor Control Board ]l'\ r.:jvJ£>L^iU""CJ"L5ilty October 11, 1994 Reeve Ed Lambert Municipal District of Brazeau No. 77 PO Box 77 DRAYTON VALLEY AB TOE OMO Dear Reeved£e"liambert: . Thank you for your letter of September 13, 1994. I am pleased to delegate Subdivision Approving Authority to the Municipal District of Brazeau effective January 1, 1995. To obtain training or support during this period of transition you may wish to contact the Yellowhead Regional Planning Commission as Municipal Affairs will not be providing this service to areas outside its planning jurisdiction. I wish you all the best with your new responsibility. Yours truly, Stephen C. West Minister cc: Hon. Tom Thurber M.O. NO. L 3&/W MUNICIPAL AFFAIRS Office of IN THE MATTER OF THE the Minister PLANNING ACT, R.S.A. 1980 MINISTERIAL ORDER AND THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77 AUTHORIZATION ORDER I, Stephen C. West, Minister of Alberta Municipal Affairs, pursuant to Section 32(1) of the Planning Act, R.S.A. 1980, make the order in the attachedAppendix, being the Municipal District of Brazeau Subdivision Approving Authority. The effective date of this orderis January 1, 1995. Dr. Stephen C. West MINISTE&9F MUNICIPAL AFFAIRS DATED a^the City of Edmonton, in the Prj of Alberta, this /fl day of Qc-J , 1994. APPROVING AUTHORITY AUTHORIZATION ORDER The Council of the Municipal District of Brazeau No. 77 is authorized, as of January 1, 1995 to act as a Subdivision Approving Authority in respect of lands within the boundaries of the Municipal District of Brazeau No. 77, in the Province of Alberta, subject to the following conditions: a) that all applications for subdivision of land be referred to the Yellowhead Regional Planning Commission as to their conformity with the Regional Plan; and b) that a copy of the decision on each application be sent to the Yellowhead Regional Planning Commission. All applications for subdivision inrespect ofland within the boundaries of the Municipal District of Brazeau No. 77, filed with the Yellowhead Regional Planning Commission prior to January 1, 1995, on which a decision has not been rendered by January 1,1995, shall be dealt with by the Municipal District of Brazeau No. 77. The Council for the Municipal District of Brazeau No. 77 is authorized to set fees, and where appropriate, to refund fees paid to it, for any matter coming to it under this Order. --•, _ •. | - -,.;,- • 10/21/94 14:19 ©403 437 5993 AAMDC/JUBILEE -»-»-» M077 ©001/004 ALBERTA ASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES 4S04 - 10V STREET '•" EDMONTON. ALBERTA'SSG9 TELEPHONE 436-9375 FAX 437-5* LARRY GOODHOPE — EXECUTIVE DIRECTOR October 21, 1994 TO ALL AAMD&C MEMBERS: This morning, Premier Ralph Klein announced substantial changes to the provincial Cabinet. The AAMD&C is pleased to provide all members with a copy of the attached news release, outlining the nature of the changes announced by the Premier. Yours truly, Executive Director 10/21/94 14:19 ©403 437 5993 AAMDC/JUBILEE --►-♦ M077 0002/004 Liberia news release GOVERNMENT OF ALBERTA —.«—"«•« ESBiffgESl RESPONSIBILITIES Premier Ralph Klein today announced che foUowing changes to his Cabinet and Government committees. The moves follow the decision to appoint Ken Kowalski as the new Chair of the Alberta Udlides and Energy Board (AUEB). Premier Klein will take over responsibilities as Minister ofEconomic Development and Tourism, and Chair of the Albena Economic Development Authority. The tide of Deputy Premier will bediscontinued. Ken Rostad. formerly Minister of Justice and Attorney General, is appointed Minister of Federal and Intergovernmental Affairs, taking over from the Premier. He continues responsibilities for the Government Reorganization Secretariat Brian Evans, formerly Minister of Environmental Protection, becomes Minister of Justice and Attorney General. He also takes over from Rostad as Provincial Secretary. Dr. Steve West, Minister of Municipal Affairs, adds to his dudes the Minister responsible for Lotteries, Gaming and Racing, with amandate offorming acommunity-based lotteries council. Ty Lund is appointed Minister of Environmental Protection, moving from his current post as Chair of the Standing Policy Committee on Community Services. Carol Haley, the Deputy Whip and MLA for Three Hills • Airdrie is appointed Chair ofthe SPC on Community Services. • Ed Stelmach, MLA for Vegreville - Viking, becomes Deputy Whip. To assist thePremier with the day to day responsibilities of his new Department, Murray Smith, MLA for Calgary Varsity, is appointed Legislative Secretary to the Premier, responsible for Economic Development, and Butch Fischer, MLA for Wainwright is appointed Legislative Secretary to the Premier, responsible for Tourism. ..Jl 10/21/94 14:20 ©403 437 5993 AAMDC/JUBILEE •+•*•> M077 ©003/004 jp: ULI Z134 1USCI3 ino.uic* r.uo -2 Heather Forsyth, MLA for Calgary Fish Creek, is appointed Chair of the Professions and Occupations Bureau, taking over from Smith. TJie Senior's Advisory CouncU. chaired by.Calgary Currie M.L.A. Jocelyn Bur^encr, will now report to the Minister of Health instead of the Minister of Community Development. The Premier said he looks forward to working the Fischer and Smith on such important projects is the start-up to the new Alberta Economic Development Authority, an irruncdiate review of the six foreign office operations which will include refocusing mandates, filling vacancies and developing apresence in Mexico; and examining further tourism partnership opportunities with the private sector. In order to pursue this aggressive agenda at home, the Economic Development and Tourism mission to Japan, scheduled to begin October 28th. has been postponed. KowalskTs decision to accept the AUEB Chair comes at the end ofapublic competition to find asuitable candidate. Klein indicated that KowalskTs many years of senior level administrative and political leadership provides an exceUent fit with the need to initiate the amalgamation of the old Public Utilities Board and Energy Resources Conservation Board and to manage many of the complex regulatory matters which will come before the new AUEB. In discussing Rostad's appointment, the Premier explained that emerging issues associated with the impending Quebec referendum deserves the full-time attention of aMinister. He also expressed confidence in Evans, a former Crown Prosecutor, to execute the duties of Minister of Justice and Attorney General. Lund, he said, has demonstrated his leadership skills as Chair of the SPC on Community Services, Chair ofthe all-party committee on Freedom ofInformation, membership on the Water Resources Commission and the Alberta Environmental Research Trust, and Reeve of the M.D. of Clearwater. Dr. West's mandate will be to work with Provincial Treasurer Jim Dinning to establish an Alberta lotteries council to make this important revenue source for the government more accountable and efficient bycombining the Gaming and Racing Commissions and by involving Albertans indecisions about lottery funding. Dr. West isto prepare initial terms of reference for the council by year's end. ..J3 10/21/94 14:20 ©403 437 5993 AAMDC/JUBILEE -»-•-• M077 ©004/004 J£j; UU I £.1 "?*+ L\J"*v nu.uio r.uH Haley, Fischer and Smith's appointments, he said, reflect his ongoing commitment to providing skilled MLAs with opportunities to broadly serve Aibertans. Moving the Seniors Advisory Council closer to the Minister of Health reflects the concerns of seniors for their health, he added. Premia Klein congratulated Gary Mar for his "excellent work" in restructuring senior's programs, and has allowed this new implementation phase to begin. The only increase in Government expenditure is an additional $1,880 per month for Smith's position to reflect his increased responsibilities. The Cabinet swearing-in ceremony will lake place tpday. Friday. October 21st, at 11:00 am at Government House, Edmonton. 30 For further information, CONTACT: JimDau, Office of the Premier, 427-2251 Date 10/25/94 M.D. ofBrazeau No. 77 Priority List Secondary Highways yt. Project Location Froni Location To Stat Km. Est. Balance Credit/Debit $276,000.00 Balance after 1994 1995 SH620 E. ofLodgepole W. ofRange Road 91 G/B/P 7.4 $1,480,000.00 AT&UPays 1995 SH620 Brazeau Dam Elk River Road B/P 7.20 $1,440,000.00 AT&UPays 1995 SH753 Cynthia M.D. North Boundry G 9.00 $1,080,000.00 $80,000.00 MDPavs Total $4,000,000.00 $356,000.00 Balance after 1995 $3,000,000.00 AT.&U.75% $1,000,000.00 MD. 25% 1996 SH621 Cynthia Jet. Hwy 22 P 29.7 $2,970,000.00 ($386,500.00) AT&UPavs Total $2,970,000.00 ($386,500.00) Balance after 1996 $2,227,500.00 AT.&U.75% $742,500.00 MD.25% 1997 SH753 Lodgepole Foresters Comer B/P 12.80 $2,560,000.00 AT&UPays 1997 SH616 Jet Hwy 20 East to M.D. Boundry P 6.4 $640,000.00 ($546,500.00) MDPavs Total $3,200,000.00 ($546,500.00) Balance after 1997 $2,400,000.00 AT. & U. 75 % $800,000.00 MD.25% 1998 SH753 Cynthia M.D. North Boundry B/P 9.00 $1,800,000.00 1998 SH761 M.D. South Boundry Jet. SH 616 G 4.8 $480,000.00