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MUNICIPAL DISTRICT OF BRAZEAU NO. 77 t! REGULAR COUNCIL MEETING 94 04 14 If!
|! 9:30 a.m.
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I MUNICIPAL DISTRICT OP BRAZEAU NO. 77
RBQPIAR COUNCIL MEETING AGENDA
DATE: 94 04 14 P TIME: 9:30 a.m. PLACE: M.D. Administration Building, Council Chambers
Call to Order
Paqe Nos. Present
1. Additions to the Acrenda
2. Adootion of the Aaenda
pi 3. Adootion of Minutes
1 - 10 (a) Minutes of the 94 c Meeting
4. Emercrent Items
5. Daleaations/ADBointments
M (a) 9:30 a.m. - Al Maik - Brazeau Ski Club regarding presentation of payment.
(b) 9i45 a.m. - Eileen Belva - Rocky Rapid's P Streets Improvements Program.
11 Information attached.
m (c) 11:00 a.m. - Ratepayer Concerns
6. 10:00 a.m. - PlttnBiP/I Development a,nfl Hflflff Matters
IP (a) Grid System for Calculation of Money in• L Lieu of Municipal Reserves
12-18 - Report and recommendation attached. I (b) Proposed Subdivision - SE 29-50-7-W5M - Lee & Chris Bruner
p 19-23 - Report and recommendation attached.
7. 10:30 a.m. F.c.fl.8. Matters r(a) Request for Funds by playschools in the M.D. of Brazeau No. 77.
24-36 - Report and recommendation attached. r(b) Request for Funding for Challenge *94 Program.
37-44 - Report and recommendation attached. pi 8. General Matters
(a) Y.R.P.C. Future Services Questionnaire.
45 - 47 - Information attached.
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I COUNCIL AGENDA -2- 94 04 14
(b) Formal Endorsement of the Senior's Housing Proposal. m 48 _ Report and recommendation attached. PLEASE BRING YOUR COPY.
(c) Canada-Alberta Infrastructure Program p grant. 49-57 _ Report and recommendation attached.
(d) Restructuring Local Government seminar pi 58-63 - Information attached.
(e) 1994 Household Hazardous Toxic Round-Up.
64 Letter dated 94 03 24 attached.
(f) Municipal District's Funding of Omniplex p Project. [ 65 _ Letter dated 94 03 24 attached.
(g) A.A.M.D. & C. Survey on Potential m Workshops. 66-67 - Information dated 94 03 16 attached. p (h) Proposed 1994 Schedule of Fees By-Law. 68-79 _ Report and recommendation attached. f^T) (i) Review of the Procedural By-Law.
PLEASE BRING YOUR COPY.
(j) Policy Development of Maintenance for Pi Lease Roads servicing residences. 80-82 - Report and recommendation attached.
(k) Potential Dates for Joint Meeting with M.D. of Yellowhead No. 94.
9. Correspondence/Items for Information: 83 (a) Letter from Honourable Tom Thurber, Minister of Public Works, Supply and Services, dated 94 03 22 regarding M.D. of Brazeau annexation of M.D. of Yellowhead Territory. 84 (b) Letter from Honourable Tom Thurber dated 94 03 23 regarding a reduction of 1994 supplementary education requisition. 85 (c) Letter from Dr. Stephen West, Minister of Municipal Affairs dated 94 03 16 regarding disclosure of public information. 86-90 (d) News Release from Alberta Health dated 94 03 31 regarding proposed health regions for Alberta. w\ COUNCIL AGENDA -3- 9404 14
m 91-93 (e) Letter from Mr. Ron Mochinski of Canada Post Corporation dated 94 03 21 regarding the Lindale postal outlet.
94 - 97 (f) Newsletter and Minutes from the 94 01 10 and 94 04 06 Powerhouse Further Education Council. w\ 98-100 (g) Minutes from the Brazeau Foundation meeting of 94 03 23.
101 - 103 (h) A.A.M.D. & C. Municipal News Highlights dated 94 03 16 and 94 03 22.
104 - L05 (i) Letter from Stephen West, Minister of Municipal Affairs, dated 94 03 18 regarding government restructuring.
106-113 (j) Letters from the Alberta West Central Health Unit dated 94 03 16, 94 02 28 and 94 03 08 regarding Alberta West Central iw Health Unit and Evergreen Health Unit regions.
114-U9 (k) Letter from John McGowan of Municipal W\ Affairs dated 94 03 24 regarding the Unconditional Municipal Grant Program.
10. Question Period
11. councillor's Reports
Adjournment
lp pi -k
MINUTES OF THE REGULAR COUNCIL MEETING OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77, HELD IN THE M.D. ADMINSITRATION BUILDING, COUNCIL CHAMBERS, IN DRAYTON VALLEY ON FRIDAY, 94 03 23. CALL TO ORDER Reeve, E. Lambert called the meeting to order at 9:35 a.m.
PRESENT E. Lambert, Reeve L. Coward, Councillor W. Tweedle, Councillor B. Guyon, Councillor L. Johnson, Municipal Manager T. Mccracken, Recording Secretary
Also in attendance: HI A. Sutherland, F.C.S.S. Co-ordinator C. MacArthur, F.C.S.S. Provincial Consultant D. Pinkoski, Western Review
ABSENT J. Coombes, Councillor
ADDITIONS TO ADDITIONS TO AND ADOPTION OF THE AGENDA AND ADOPTION OF THE AGENDA 129/94 Moved by B. Guyon that the agenda for the 94 03 23 Regular Council Meeting be adopted with the following additions:
Planning Development and Land Matters
7 g) Terry Grinde - Subdivision
General Matters
9 g) Senior's Housing Proposal Guidelines
h) Lodgepole Fire Department
CARRIED UNANIMOUSLY
PB ADOPTION OF 130/94 Moved by W. Tweedle that the minutes of MINUTES the 94 03 10 Regular Council meeting be adopted as presented.
CARRIED UNANIMOUSLY
EMERGENT Emergen* Items ITEMS There were no emergent items.
F.C.S.S. DEPARTMENT MATTERS DEPARTMENT MATTERS F.C.S.S. Proqr*™ P««H«ir
Mr. Johnson pointed out some issues in relation to a review of the F.C.S.S. program.
Ms. MacArthur stated that effective April 1, 1994 the Department of Municipal Affairs will assume responsibility for the Family and Community Support Services program as part of the new Unconditional Municipal grant program. She indicated that the unconditional grant is given out three times per year and that spending must be accounted for through Municipal Affairs.
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COUNCIL MEETING MINUTES -2- 94 03 23
Ms. MacArthur indicated that if the municipality chooses the conditional grant, they may choose the unconditional grant later on and if they choose the unconditional grant, they cannot opt for the conditional grant later on.
She mentioned that a cheque will be forwarded in April as the first instalment of the unconditional grant and that a municipality will have until July to choose the unconditional vs. conditional funding. Resource personnel will be available to discuss any questions or comments relating to the grant transition.
Mr. Lambert indicated that the M.D. needed to increase the awareness of the F.C.S.S. programs and suggested that a door to door campaign could be carried out. Mr. Johnson suggested that F.C.S.S. staff could attend Community Group meetings and inform members about the F.C.S.S. programs.
Mrs. Coward suggested that program information and community needs could be exchanged through schools. Mr. Tweedle indicated that a successful program should address the root of the problem which is at the family level.
131/94 Moved by L. Coward that the F.C.S.S. Operating Principles contained in the report be endorsed and that the balance of the report be received for information.
CARRIED UNANIMOUSLY
Mrs. Sutherland and Ms. MacArthur left the meeting at 10:15 a.m.
Mr. Heinrich arrived at the meeting at 10:16 a.m.
Mrs. Matthews arrived at the meeting at 10:16 a.m. r GENERAL GENERAL MATTERS MATTERS Joint Meeting with Town of Dravton Vallev, Village of Breton and the M.D. of Brazeau - Joint Services Board
Mr. Johnson stated that discussions have taken place with the Village of Breton and Town of Drayton in regards to implementing a Joint Services Board. He indicated that the meeting proceed after a lunch. 132/94 Moved by B. Guyon that an invitation be extended to the Village of Breton and the Town of Drayton Valley to attend a joint meeting on April 27, 1994 beginning at 12:00 p.m. to discuss participation in a Joint Services Board.
CARRIED UNANIMOUSLY
PLANNING PLANNING DEVELOPMENT AND LAND8 MATTERS DEVELOPMENT AND LAND Proposed Subdivision - SW 18-49-7-WSM - J.K. smith MATTERS and Associates
PROPOSED Mr. Lambert declared a conflict of interest and r SUBDIVISION left the meeting at 10:19 a.m. Deputy Reeve, L. 8W 18-49-7-5 Coward chaired the meeting for this item. pi -5-
COUNCIL MEETING MINUTES -3- 94 03 23
J.K. SMITH Mrs. Matthews reviewed the report and recommendation & ASSOCIATES as presented. She stated that any future developments would have to conform to the Area Structure Plan.
IpI 133/94 Moved by W. Tweedle that approval be granted to proposed subdivision, 93/94YH178-41 - SW 18-49-7-W5M - J.K. Smith & Associates subject to the following conditions:
1. All outstanding taxes being paid.
2. Owner/Developer enter into a Development Agreement with the Municipal District of Brazeau No. 77 pursuant to Section 92 of the Planning Act, which shall include, but not be limited to:
a) The provision of physical access to the parcels being created to the satisfaction of the Municipal District of Brazeau No. 77.
3. Cash in lieu of Municipal Reserves being paid on the 49.9 acres parcel being created and the balance of reserves owing be deferred to the remainder of the titled area.
CARRIED UNANIMOUSLY
Mr. Johnson left the meeting at 10:21 a.m. and PR returned at 10:22 a.m.
Mr. Lambert returned to the meeting at 10:23 a.m. and resumed the chair of the meeting. •pi PROPOSED Proposed subdivision - Pt. NW 1-S0-9-W5M - Madonna SUBDIVISION House
NW 1-50-9-5 Council reviewed the report and recommendation as MADONNA well as the sketch. Discussion took place with HOUSE regards to the proposed subdivision.
134/94 Moved by B. Guyon that the proposed subdivision, 93/94YH163-41 - Pt. NW 1-50- 9-W5M - Madonna House be tabled until the r afternoon of March 23rd when a detailed sketch of the road plan is available.
CARRIED UNANIMOUSLY
PROPOSED Proposed Subdivision - NB 30-47-5-W5M - Grace Felske SUBDIVISION Mrs. Matthews reviewed the report and recommendation NE 30-47-5-5 as presented. GRACE FELSKE 135/94 Moved by B. Guyon that approval be granted to the proposed subdivision, 93/94YH175- 41 - NE 30-47-5-W5M - Grace Felske subject to the following conditions:
1. That all outstanding taxes being paid. -4
COUNCIL MEETING MINUTES -4- 94 03 23
2. Owner/Developer enter into a Development Agreement with the Municipal District of Brazeau No. 77 which shall include but not be restricted to:
a) the provision of physical access to the parcel being created to the satisfaction of the Municipal District of Brazeau No. 77. CARRIED UNANIMOUSLY
RE-IMBURSEMENT Re-imbursement for Application for Amendment to FOR APPLICATION Mrs. Matthews reviewed the report and recommendation FOR AMENDMENT as presented. TO LAND-USE BY-LAW 136/94 Moved by B. Guyon that the application for amendment to the Land-use By-law No. 109- 90 be declined and the application fee in the sum of $250.00 be returned to Mr. K. Smith. CARRIED UNANIMOUSLY
PROPOSED Amendment to Land-use Bv-Law No. 109-90 - Scheduling AMENDMENT of a Public Hearing to Consider Bv-Lav No. 199-94 f8\ TO LAND USE BY-LAW Mrs. Matthews reviewed the report and recommendation as presented to Council. Discussion took place with BY-LAW NO. regards to the time for holding the public hearing. 199-94: TO AMEND By-Law No. 199-94: To Amend By-Lav No. 109-90, BY-LAW NO. being the Municipal District 109-90 of Brazeau No. 77 Land Use By- Lav.
137/94 Moved by L. Coward that first reading of By-Law No. 199-94 be given and that the Public Hearing to consider By-Law No. 199- 94 be held on April 14, 1994 at 6:00 p.m. at the Elk's Hall.
CARRIED UNANIMOUSLY
REQUEST Request to Lease/License Reserve Land TO LEASE/ LICENSE Mrs. Matthews reviewed the report and recommendation RESERVE as presented to Council. Mrs. Matthews indicated LAND that removing the Municipal Reserve designation is not recommended as this is a new subdivision. She stated that adjacent landowners would have to be notified regarding the change of use designation.
138/94 Moved by W. Tweedle that the request to license Lot 7MR in River Ridge subdivision to Mr. Janzen be tabled until adjacent landowners are notified regarding the change of land use and should no objections be received, that a license be granted. CARRIED UNANIMOUSLY
PROPOSED Proposed Subdivision (Revised) - NW 12-49-7-W5M - SUBDIVISION Terrv Grinde (REVISION) NW 12-49-7-5 A revised sketch plan of the proposed subdivision TERRY GRINDE was distributed to Council. A road use agreement would be the responsibility of Mr. Grinde. r -^
COUNCIL MEETING MINUTES -5- 94 03 23
P 139/94 Moved by W. Tweedle that approval be granted to the proposed subdivision, YH128-41, NW 12-49-7-W5M, Terry Grinde subject to the following conditions:
1. All outstanding taxes being paid.
2. Owner/Developer enter into a Development Agreement with the Municipal District of Brazeau No. 77 to the satisfaction of the Municipal District of Brazeau No. 77, which shall include but not be limited to:
a) The approach presently accessing the parcel be in accordance with the standards and specifications of the Municipal District of Brazeau No. 77.
b) The applicant/developer shall apply to the Municipal District of Brazeau No. 77 for a Development Permit in respect of the single family dwelling and accessory building located on the proposed parcel.
3. That a joint road use agreement, prepared to the satisfaction of the Municipal District of Brazeau No. 77, be entered into between the registered owner of the land to be subdivided, the registered owner of the parcel and the oil company which holds an interest in the lease road r located on the subject lands. The cost of such agreement shall be the responsibility of the applicant. r CARRIED UNANIMOUSLY Mrs. Matthews left the meeting at 10:45 a.m.
FINANCE FINANCE DEPARTMENT MATTERS DEPARTMENT MATTERS Cash Statement. Approval of Accounts and Investment fliiiMimrY for the Months of January and February 1994 CASH STATEMENTS, 140/94 Moved by W. Tweedle that the cash APPROVAL OF statement, approval of accounts and
0| ACCOUNTS AND investments summary for the months of INVESTMENT January and February 1994 be approved. SUMMARY CARRIED UNANIMOUSLY
DATE FOR Date for court of Revision COURT OF REVISION Mr. Johnson indicated that a date needs to be arranged for the Court of Revision and recommended April 27, 1994.
141/94 Moved by W. Tweedle that the Court of Revision be held April 27, 1994.
CARRIED UNANIMOUSLY 6-
COUNCIL MEETING MINUTES -6- 94 03 23
PANEL Panel Discussion - 1994 A.A.M.D. & C. Spring DISCUSSION - Convention 1994 A.A.M.D. & C. Mr. Johnson reviewed the report and recommendation S SPRING as presented to Council. CONVENTION 142/94 Moved by W. Tweedle that B. Guyon be approved to participate on a panel discussion at the 1994 A. A.M.D. & C. Spring Convention.
CARRIED UNANIMOULSY
BY-LAW NO. By-Lav No. 200-94: To Rescind By-Lav No. 192-93 200-94: TO RESCIND 143/94 Moved by W. Tweedle that first reading of BY-LAW NO. By-Law No. 200-94 be given. 192-93 f CARRIED UNANIMOUSLY PROPOSED Proposed Subdivision - NW 1-50-9-WSM - Madonna House SUBDIVISION NW 1-50-9-5 Mrs. Matthews presented Mr. Johnson with the MADONNA roadplan regarding the proposed subdivision. HOUSE 144/94 Moved by W. Tweedle that approval be granted to the proposed subdivision - 93/94YH163-41 - NW 1-50-9-W5M - Madonna House subject to the following conditions:
pi 1. That all outstanding taxes being paid. 2. Owner/Developer enter into a Development Agreement with the Municipal District of Brazeau No. 77 r which shall include but not be restricted to: a) the provision of physical access to the parcel being created to the satisfaction of the Municipal District of Brazeau No. 77. 3. Ten percent (10%) of the appraised market value of the titled area being pi provided as money in lieu of Municipal Reserves and the balance of reserves owing be deferred to the remainder of the titled area. pi CARRIED UNANIMOUSLY
Mrs. Matthews left the meeting at 11:30 a.m.
PROCEDURAL Bv-Lav No. 163-92: Procedural Bv-Lav BY-LAW r Mr. Johnson recommended that this item be tabled to a meeting when Mr. Coombes is present. 145/94 Moved by W. Tweedle that a review of the Procedural By-Law be tabled until the next Council meeting on April 14, 1994.
CARRIED UNANIMOUSLY BPI --?-
COUNCIL MEETING MINUTES -7- 94 03 23
1994 BUDGET 1994 Budget 3rd Draft 3RD DRAFT Mr. Johnson distributed a revised draft of the 1994 budget to Council and reviewed the changes in the ipi department's budgets from the last draft.
Mr. Lind arrived at the meeting at 11:11 a.m. Mr. Fleming arrived at the meeting at 11:15 a.m.
Mr. Fleming reviewed the Buck Creek Sewage Lagoon proj ect.
Mr. Johnson referred Council's concern with regards to the amount of dollars spent on tools, equipment, etc. to Mr. Lind. Mr. Lind stated that a major purchase was completed for tools for the (pi agricultural vehicles and that he is undertaking an inventory of tools and equipment. Discussion regarding the repair costs for Public Safety vehicles and alternative vehicle replacement option took place.
Mr. Lind stated he has considered the possibility of submitting the tandem for auction to Michener Allen and has tentatively booked the tandem for the April 8th auction. He indicated that a reserve bid could be put on it. Mr. Fleming updated Council with regards to the 1994 Local Road program and also possible improvements in the Hamlet of Rocky Rapids. 146/94 Moved by B. Guyon that the third draft of the 1994 budget be adopted in principle.
CARRIED UNANIMOUSLY
Mr. Lind left the meeting at 12:00 p.m.
RATEPAYER RATEPAYER CONCERNS CONCERNS P*) There were no ratepayer concerns
Mr. Johnson indicated that members of the Town Council, Twin Rivers were coming to informally discuss with Council during lunch, the amalgamation of Twin Rivers and Rocky Mountain House School Division.
RECESS FOR RECESS FOR LUNCH LUNCH 147/94 Moved by B. Guyon that the regular Council meeting of 94 03 23 recess for lunch at 12:00 p.m.
CARRIED UNANIMOUSLY
CALL BACK E. Lambert called the meeting to order at 1:55 p.m. TO ORDER
PRESENT E. Lambert, Reeve L. Coward, Councillor W. Tweedle, Councillor B. Guyon, Councillor L. Johnson, Municipal Manager T. McCracken, Recording Secretary -6~
COUNCIL MEETING MINUTES -8- 94 03 23
Also in attendance: T. Fleming, Supervisor of Public Works D. Pinkoski, Western Review
ABSENT J. Coombes, Councillor
GENERAL GENERAL MATTERS MATTERS Proposal Guidelines for Senior Housing PROPOSAL GUIDELINES Mr. Lambert provided some information with regards FOR SENIOR to the proposal guidelines for senior housing. He stated that a management board consisting of representation from the three agencies and existing volunteer groups will form a management agency which will act as an advisory role to ensure that the new agency is fulfilling its purpose.
Mr. Lambert also discussed other issues and ideas being entertained concerning the Senior's Housing which included the possibility of having a kindergarten operate part-time out of the Shangri- •i La lodge. Mr. Johnson informed Council that the formal endorsement of the new structure would be required by Council when the agreement is formalized in a new by-law.
Mr. Heinrich arrived at the meeting at 2:00 p.m. 148/94 Moved by W. Tweedle that the Proposal Guidelines for Senior Housing be received for information.
CARRIED UNANIMOUSLY
LODGBPOLE LODGBPOLE FIRE DEPARTMENT FIRE DEPARTMENT Mr. Guyon stated that the Fire Chief from the Lodgepole Fire Department indicated they are in need of a newer fire truck and asked about acquiring a truck from the Town of Drayton Valley. Mr. Johnson indicated that the issue of emergency services should be addressed on a global basis and form part of the responsibility of the proposed Joint Services Board.
ITEMS FOR CORRESPONDENCE/ITEMS FOR INFORMATION INFORMATION 149/94 Moved by L. Coward that the following be received for information: a) Letter from Minister Diane Marleau of Natinal Health and Welfare regarding grant to "Brighter Futures" project. b) Letter from Honourable Dr. Stephen West dated 94 03 09 regarding Municipal Affairs three year business plan. c) Letter from Gary Mar, Minister of Community Development dated 94 03 04 regarding Alberta Community Development's three year business plan. r -9-
COUNCIL MEETING MINUTES -9- 94 03 23
d) Letter from A.A.M.D. & C. dated 94 02 28 regarding the health system r region co-ordination.
e) A.A.M.D. & C.'S 1994 Provincial Budget Highlights.
f) A.A.M.D. & C. Municipal News Highlights dated 94 02 02 and 94 03 09.
9) Letter from A.A.M.D. & C. dated 94 03 09 regarding the Local Government Finance Review Final Report.
h) Letter from the Tire Recycling Management Board dated 94 02 28 regarding Board's strategy.
CARRIED UNANIMOUSLY
BY-LAW NO. By-lav No. 198-94: To Authorize the Levying of a 198-94: Tax on Frontages to Provide For TO AUTHORIZE sever system Maintenance Costs. THE LEVYING OF A TAX ON 150/94 Moved by W. Tweedle that second reading FRONTAGES TO of By-Law No. 198-94 be given. PROVIDE FOR SEWER SYSTEM CARRIED UNANIMOUSLY MAINTENANCE COSTS
QUESTION QUESTION PERIOD PERIOD Mr. Pinkoski asked if any additional details were available regarding the location of a kindergarten operation in the Lodge. Mr. Lambert indicated that the concept was in the idea stages and that no formal discussions on the matter had yet taken place.
IN-CAMERA IM-CAMBRA tCLOSED SESSION) - PERSONNEL MATTERS & (CLOSED P.V.R.A.A. CONTRACT EXTENSION SESSION) PERSONNEL 151/94 Moved by B. Guyon that the regular Council MATTERS & meeting of 94 03 23 go "In-Camera" (closed session) at 2:14 p.m. for discussing fP CONTRACT personnel matters and Pembina Valley EXTENSION Regional Ambulance Authority contract extension. CARRIED UNANIMOUSLY
Mrs. Mccracken, Mr. Pinkoski and Mr. Heinrich left the meeting at 2:14 p.m.
Mrs. Mccracken returned to the meeting at 3:20 p.m. 152/94 Moved by B. Guyon that the regular Council meeting of 94 03 23 come out of camera at 3:20 p.m. from discussing personnel matters and the Pembina Valley Regional Ambulance Authority contract extension.
CARRIED UNANIMOUSLY {*—/0~
COUNCIL MEETING MINUTE8 -10- 94 03 23
JR. 153/94 Moved by B. Guyon that the Jr. Accountant ACCOUNTANT position be reclassified to a Sr. POSITION Accounting Co-ordinator, Grid Level 8. RECLAS SIFICATION CARRIED UNANIMOUSLY
TAXATION 154/94 Moved by W. Tweedle that the Taxation CLERK Clerk's position be reclassified to a Grid POSITION Level 6. r RECLAS SIFICATION CARRIED UNANIMOUSLY
ADMIN- 155/94 Moved by L. Coward that the Administrative STRATIVE CO Co-ordinator position be reclassified to ORDINATOR a Grid Level 5. RECLAS SIFICATION CARRIED UNANIMOUSLY
MUNICIPAL 156/94 Moved by B. Guyon that approval be given MANAGER'S for the Municipal Manager to receive a CAR ALLOWANCE $200.00 per month car allowance subject to Revenue Canada's rules for Taxable Benefits.
CARRIED UNANIMOUSLY PI
P.V.R.A.A. 157/94 Moved by L. Coward that Municipal CONTACT District not support a Pembina Valley EXTENSION Regional Ambulance Authority contract extension due to the pending change in health care. CARRIED UNANIMOUSLY
ADJOURNMENT 158/94 Moved by B. Guyon that the regular Council meeting of 94 03 23 adjourn at 3:21 p.m.
CARRIED UNANIMOUSLY
REEVE
MUNICIPAL MANAGER p)
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April 29, 1994
Dear Council,
A meeting was held in the Rocky Rapids Community Hall on April 28, 1994 to discuss the remaining monies, from the street enhancement grant, of approximately $18,000.00.
pi A motion was made to purchase low wattage old fashioned street lamps for each inhabited residential lot which would be wired into the homeowners power and maintained by same. This would enhance the cosmetic appearance of the hamlet with a nostalgic look.
A second motion was made for dust control being three streets in the original hamlet which probably need no fill - only a top dressing also the main "U" in the subdivision if money allows or with some help from M.D. Council all of these could be done.
I will be present at the April 14, 1994 council meeting for further discussion if need be.
Sincerely r Secretary Treasurer ( m o5 tss* Rocky Rapids Community League
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PLANNING, DEVELOPMENT AND LAND OFFICER REPORT TO COUNCIL
REPORT NO.: DO-034-94
DATE PREPARED: 1994 03 30
DATE TO COUNCIL: 1994 04 14
SUBJECT: GRID SYSTEM FOR CALCULATION OF MONEY IN LIEU OF MUNICIPAL RESERVES
RECOMMENDATION: That Council approve the grid system as attached hereto for calculation of money in lieu of Municipal Reserves.
REPORT: At the request of Council, the attached grid system was formatted. This grid system is based on information received from the Land Titles Office on current sales in the area, together with having the assessor provide our office with an estimate of land values within the Municipality.
There will still be the need, in special circumstances, to obtain an actual appraisal specifically, those lands immediately adjacent to the Town Boundaries and for those lands that have been previously subdivided (as in the Venture Realty subdivision wherein the appraised value is not based on a quarter section of farm land but on a 20 acre parcel). i
" MUNICIPAL DISTRICT Ifl MM fJ MM Mlf ? 0 f M f M nf-f ? 0 f BRAZEAU NO. 77 9 % 8? i 1 ~-lH~ MUNICIPAL DISTRICT s |j MM O MM M ? ? @PiM f @f BRAZEAU NO. 77 illtili 1990
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• PLANNING, DEVELOPMENT AND LAND OFFICER REPORT TO COUNCIL
REPORT NO.: DO-035-94
DATE PREPARED: 1994 03 31
DATE TO COUNCIL: 1994 04 14
SUBJECT: PROPOSED SUBDIVISION 93/94YH184-41 - W 1/2 of SE 29-50-7-W5M APPLICANT/OWNER: BRUNER, Lee and Chris
RECOMMENDATION: That approval be granted subject to the following conditions: r 1. All outstanding taxes being paid;
2. Owner/Developer enter into a Development Agreement with the Municipal District of Brazeau No. 77 pursuant to section 92 of the Planning Act, which shall include but not be limited to :
a) The provision of physical access to the parcels being created to the satisfaction of the Municipal District of Brazeau No. 77;
b) A 5.18 metre area along the south boundary of the proposed parcel is to dedicated to the Municipal District of Brazeau No. 77 for the purposes of future road widening;
3. That the proposed parcel be reduced in size to accommodate a 66 foot developed access road;
4. That the Owner/Developer apply to the office of the Municipal District of Brazeau No. 77 for a Development Permit for the location of more than one dwelling unit on the parcel to permit the second dwelling to be occupied by a person who is employed for at least six (6) months each year in the tree farming/greenhouse pursuit.
5. The Owner/Developer apply to the Municipal District of Brazeau No. 77 for a Development Permit for the treefarm/greenhouse operation. •< fa {an^x 9c. ha* i*-*f
6. Money in lieu of Municipal Reserves land owing for the parcel being created. The balance of reserves owing, if any, is to be deferred to the remainder of titled area. i -&*
-2- DO- 035 - 94
REPORT: Mr. and Mrs. Bruner are seeking approval to create a 19.49 acre parcel. Under the Agriculture One District, Residential lot sizes are generally limited to a maximum of 5 acres, however in light of the development currently in place a larger parcel size is warranted.
It is the Planning, Development and Land Officers opinion that the proposed parcel be reduced in size to allow for a 66 foot developed access road in place of the 33 foot developed access road as indicated in the attached sketch. If at such time the residual parcel is farmed, as it sits now, the access road would not be wide enough to accommodate heavy farm equipment and difficulties would occur in respect of snow removal.
pi :":; /^' .• -•••••- . • ••-i • >#/RN COMPLETEb APPLICATION FORMS 10: r LLOWHEAD REGIONAL PLANNING'COMMISSION l *2I- 249, One-way, Alberta .;,;• j --U . ' • I WO Ph. 967-2249 i\ C : • • ; . ••• . • •. SCHEDULE 1 FORM A
• -• FOR OFFICIAL USE ONLY APPLICATION FOR •
SUBDIVISION APPROVAL ' DATE of receipt of FILE No. '• V*la rtwJ i •.: '• 1 •Form A as completed JBf.'. • r.^.:^-- Q By pitin of subdivision"••'•'-••*""'{' - /, Dey other instrument <&. Wpd/XY-Y'/ Tick whichever applies Fees Submitted:
THIS FORM IS TO BE COMPLETED IN FULL WHEREVER APPLICABLE BY THE REGISTERED OWNER OF THE LAND THE SUBJECT OF THE APPLICATION OR BY AN AUTHORIZED PERSON ACTING ON HIS BEHALF.
1. Name of registered owner of land to be subdivided I Address and phone no. '< I lM.nMm^^m...SamM.K.(jc:m^.l &Q^hLJ±..Dr^a.^.a.^....d^. ;. "-—-* ~Tor 6mo 5d££M. r 2. Authorized person acting on behalf ol registered owner | Address and phone no. . U£...M.Q...CJtML£.M.tVA.& &.xJ.^ll..I)M&M.M.^.^...M 1 """"">*•""'>""' -7b£/)mo £4£ &8/Z •; 3. LEGAL DESCRIPTION AND AREA OF LAND TO BE SUBDIVIDED All/part ofthe.\aJ../<^QE^Ba sec....A.Ti. twp. '.../3..Q. range .77. west of D.. meridian Being all/parts of lot block Reg. Plan No C.O.T. No Area of the above parcel of land to be subdivided .2.6.. r i 4. LOCATION OF LAND TO BE SUBDIVIDED a. The land is situated in tho municipality of O.K.n.^rr.£./?.6t b. Is the land situiated immediately adjacent to the municipal boundary? Yes No ,JS
If "yes", tho adjoining municipality is • c. Istho land situated within 0.5 miles of tho right-of-way ofa Highway? Yes^ No If "ves". the Highway is No.' ...3^3. iheSecondary Road is Nc."X^W..(. ^..0..~t:. d. Is tho land situated within 0.5 miles of a river, stream, watercourse, lake or other permanent body of water, or a canal or drainage ditch? Yes No ^ If "yes", state its name
5. EXISTING AND PROPOSED USE OF LAND TO BE SUBDIVIDED Describe: ^ __ <-\ r a. Existing use of the land l^£j£fliMU 6. PHYSICAL CHARACTERISTICS OF LAND TO BE SUBDIVIDED a. Describe the nature of the topography of theland (flat, rolling, steep, mixed) ..S/Q-^^O. /.P.....fc..tf.$..7^. •• b. Describe the nature of Ihe vegetation and water on the land (brush, shrubs, tree stands, woodlots. etc. • sloughs, creeks, etc.) £Qf>mti..AGu$>±i am.n 6£.bm...-. c. Describe the kind of soil on the land (sandy, loam, clay, etc.) ...O.B^.D..Y....l....n.Q.C'.A.T...... fafi.£..L.CU..CQ.Q.E.D, 7. EXISTING BUILDINGS ON THE LAND PROPOSED TO BE SUBDIVIDED Describe any buildings, historical or otherwise, and any structures on the land and wheiher they are to be demolished or moved HaLii.d...,.iious.d...7rJ^£Q UiLCafl hoU&g (all -tt? r-emn'irO) 8. REGISTERED OWNER OR PERSON ACTING ON HIS BEHALF :: Lee Hrv..o...... CMR.3.s....E.^..a)..i;.!L.. hereby ceriily that I (Full nam* in Clock cjdiiiih Qm the reqisiered owneP2. and that the information given on ihislorm is lull and complete and is. to the am authorized to act on behall of the regisiered owner best of my knowledge, a true statement of the facts relating to his application for • Address JS&IjU^^ JLJkss^L Phono no.a..BAa..Mis.£AsLic&l55 i?f°mo d... ..m.anca..x,..m4. • .1 r SECTION 5(b) (contif.. -dl •^ PLEASE INOICATE THE EXACT USE OF THE LAND FOR: \, . .j, i _ (a) The parcel(s) being created; ( _. ,—j rHR^I /?- W/?-S or^/i - ftr/wih/KQ&S lre£ farm- KeorvcN/. g ,, (b) The remainder of thetjjle. i •->. Please add additional information on a separate page. '(p> (For Office Use Only) :- DECISION - YOUR APPLICATION TO SUBDIVIDE THE LANDS DESCRIBED ON THE REVERSE SIDE OF THIS s FORM HAS BEEN: .• • tl-V p i& •;.&' r (Distances are in metres and decimals thereof) Scale 1:5000 This Sketch Is for Illustrative purposes only. All measurements and the location of natural features and land Improvements are approximate. KEY PLAN LEGEND • ••a Title Area Proposed Area of Subdivision DD Building Sifo \s Soil Class Boundary C2 Treed Area C50 Low Land Water Body Seasonal Water Body Permanent rv-^x Drainage Course/Creek Q= = Lease Right Of Way Date Mnrrh 71 10,04 cr. r File N<3- 9,V94YH184-41 Planning Commission UimUtmrTHHtt-B ~a^~ r F.C.S.S. CO-ORDINATOR»S REPORT TO COUNCIL REPORT NO.: F.C.S.S. 94 - 09 SUBJECT: REQUEST FOR FUNDS BY PLAYSCHOOLS IN THE M.D. OF THE BRAZEAU NO. 77 REPORT: F.C.S.S. has received requests for funding from playschools in the M.D. - Breton Playschool has requested $1000.00 - Lindale Playschool has requested $1400.00 RECOMMENDATIONS: That the M.D. of Brazeau provide funding to the playschools for the amounts of requested. /pi /pi r jfSI pi M.D. OF BRAZEAU NO. 77 FAMILY & COMMUNITY SUPPORT SERVICES PROJECT APPLICATION FOR 19 94 A. Identification and Certification information 1. Name of Project; Breton Playschool Address: Box 346, Breton, AB. Postal Code TOCi0P0 Phone No.: 696-3555 2. Name of Organization or Agency (if applicable) Address: Contact person(s): include one person repsonsible for finances, and if applicable, one staff member. Name: NTs. Val Portas Position Teacher Address: Box 6304 Phone (res) 542-5853 nravtnn Vallev. AB- (bus) 696-3555 Name: Position Address:__ Phone Ires) _ (bus) **********************FCSS USE ONLY****************************** Project No. BRZ Proposed Budget/Application Received: Approved: Project Year End Report/Financial Statement Received: FCSS Rep: ***************************************************************** r rA-* M.D. OF BRAZEAU NO. 77 FCSS - PROJECT APPLICATION PAGE 2 B. General Program Information 1. Purpose and Objectives a) State the purpose of your FCSS project: The purpose of this playschool is to provide the opportunity for preschool age children within the jjpSl area to develope a variety of different skills in a safe organized setting. b) List 3 principal objectives, based on purpose: 1. Develop socialization and emotional skills 2. Develop problem - solving skills. 3. Develop fine/gross motor skills. 4. Develop and enhance cognitive skills. Voluntarism a) In what way does your project promote, encourage and facilitate voluntarism? The playschool is overseen by an executive of •pi volunteer parents, 1 and 2 parents are in every class held as a volunteer. The project promotes volunteerism in the area by using local services & businesses £or^tield b) Please describe briefly your planning and activities tri for your volunteers in relation to recruitment, training, supervision/appraisal and recognition. With registering a child in playschool the parents are involved in planning, opportunities to volunteer for an executive position on the Board, different nnmmi t.t.ees and therefore effectivly running the progra The teacher "trains" or advises & informs the voluntee of areas in which they may be of assistance. The orevious executive exchanges information & will assist the new executive. Meetings are held bi-monthly to provide opportunities for teacher & parents to eyrhangp information, appraisal's, and recognition -31- M.D. OF BRAZEAU NO. 77 FCSS - PROJECT APPLICATION PAGE 3 #>j Prevention: a) In what way(s) is your project preventative in nature? x enhances, strengthens and stabilizes family and community life. improves the ability of persons to identify act on their own social needs. helps avert family or community social breakdown. helps prevent the development of a crisis that may require rehabilitative measures or major intervention, when early symptoms of social breakdown have appeared. Identified Needs: a) List the social needs that led to the creation of this project or that currently give direction to the proj ect. This playschool is an environment where kids meet fllld develop Socialization skims r Iparn ni-hpr sHllc in which they may need for a smooth entry into kindergarden. 5. Co-ordination and Communication: a) In what ways does your project provide the citizens of your community with information about the project? We use Posters, newspaper ads, word of mouth- & telephone committee, to spread information regarding the program. We are of primary ini-PrpBf to those with pre-school acre children. 6. ADDITIONAL INFORMATION: Please provide any additional information you believe to be relevant or important on an attached sheet. •-J6- M.D. OF BRAZEAU NO. 77 FCSS - PROJECTED BUDGET PROJECT NAME: Breton Playschool PROJECT #: FOR 19 94 (PROJECTED) EXPENDITURE: Personnel Salaries/Wages (full time) Salaries/Wages (part time) 2.9671.00 Employer contributions/benefits 204.00 Training (staff) Training (board) , r # Fees/Honoraria , Travel/subsistence , Registration fees , 80.00 Operating Rent Equipment maintenance/cleaning., p> Equipment rental Materials & supplies 2,385.00 Postage/shipping 40.00 Advertising/promotions 50.00 Other (attach list) 525.00 Professional/Special Services Accounting/audit/legal 175.00 Instructor fees r Membership fees Research/Evaluation (explain)... Other (attach list) Fixed Assets (attach list) # Building renovations Interest/Bank charges 30.00 Other (attach list) Expenditures subtotal 6.456.00 Less non-shareable. TOTAL EXPENDITURES 6,456.00 -21- M.D. OF BRAZEAU NO. 77 FCSS PROJECTED BUDGET 19 94 r REVENUE: Account balance as of application date Fees for service/membership.. .TuvtWl., 3,400.00 Sale of Goods. Eundsaising 2,000.00 Grants from other sources... .QQija^iqus,, 100.00 TOTAL REVENUE , 5,500.00 less total expenditures , 6,456.00 NET TOTAL -956.00 F.C.S.S. Funds requested 1,000.00 This area for Year End Report Only TOTAL F.C.S.S. FUNDS (+/-) BALANCE* Please explain surplus/loss W\ V30^ M.D. OF BRAZEAU NO. 77 FCSS DETAILS OF EXPENDITURES SUBMITTED WITH PROJECT APPLICATION The following itemizes expenditures listed on the Application/Report for: PROJECT NAME:^f^Wv PW^rWA PROJECT NO. Expenditure Details Amount VeTSonneX ifrU'Wr '<&da^ e. m<-.o(r>uj cw CUC-u QOQ CO WKfAo -Cv n \*Jr\\ ng ^O Q-ftc^<> ^ppl.Vv <^ l^yr'&^-ktM 2£> r/O K^rvA rai<±\ f\ ^ tS; pp1><=><- cx> r /fl^fl ^iolnplnm^vs oc rivrrWw^ c^ tv^< iim (HWr Li^^^m^ Ve^.. ^soo /pi P»'e\d \rN <2i .-sw0 €*C' Jr^vuel /.-yp U>g\ M.D. OF BRAZEAU NO. 77 FAMILY & COMMUNITY SUPPORT SERVICES fK) PROJECT APPLICATION FOR 19 94 A. Identification and Certification information 1. Name of Project: Lindale Playschool Association H£| Address: General Delivery Lindale, AB. Postal Code TOC 1W0 Phone No.: 542-2433 2. Name of Organization or Agency (if applicable) Address: Contact person(s): include one person repsonsible for finances, and if applicable, one staff member. Name: Vicki McCabe Position President Address: 4825 - 55 Ave Phone (res) 542-4463 Dravton Valley, AB (bus) Name: Gavlene Graves Position Sec./Treasurer Address: General Delivery Phone (res) 542-3027 Lindale, AB. TOC 1W0 (bus) **********************FCSS USE ONLY****************************** Project No. BRZ Proposed Budget/Application Received: (P> Approved: t Project Year End Report/Financial Statement /PI Received: FCSS Rep: ******************************ttt .p!i M.D. OF BRAZEAU NO. 77 FCSS - PROJECT APPLICATION PAGE 2 B. General Program Information j 1. Purpose and Objectives a) State the purpose of your FCSS project: jp> - to provide pre-school educatuon and social play for Lindale area children. b) List 3 principal objectives, based on purpose: - to encourage & improve social interaction. - to help develope gross & fine motor skills. - to expose children to new & different ideas through field trips in and outside the community. Voluntarism a) In what way does your project promote, encourage and facilitate voluntarism? Lindale Playschool could not«exist without the volunteers which comprise our executive and membership. We have 2 hot lunches at the Lindale r School per month to help us to fundraise. b) Please describe briefly your planning and activities for your volunteers in relation to recruitment, training, supervision/appraisal and recognition. We advertise in the Western Review every spring/summei for registration. Once the children have been registered, we have monthly meetings, in which the parents are advised our objectives and what is necessary from us all to accomplish them. We have a "phone mom" who is responsible for letting everyone know what is going on from day to day. Our teacher, ** Ella, posts notices of things that must be done (ie. clean toys, what supplies are needed, etc). We have parent helpers for everyd-ay we run. IP) M.D. OF BRAZEAU NO. 77 FCSS - PROJECT APPLICATION PAGE 3 Prevention: a) In what way(s) is your project preventative in nature? x enhances, strengthens and stabilizes family and community life. IP) improves the ability of persons to identify act on their own social needs. helps avert family or community social breakdown. helps prevent the development of a crisis that may require rehabilitative measures or major intervention, when early symptoms of social breakdown have appeared. Identified Needs: a) List the social needs that led to the creation of this project or that currently give direction to the project. The social aspect, as well as the educational, is very important, especially sii»ce the kids out here [PI don't have the same opportunities to socialize with oth kids as often as "town kids"! pf) 5. Co-ordination and Communication: a) In what ways does your project provide the citizens of your community with information about the project? Advertising for enfollment, word of mouth, monthly newsletters to parents involved and through fundraising. 6. ADDITIONAL INFORMATION: SB) Please provide any additional information you believe to be relevant or important on an attached sheet. p) -3H- M.D. OF BRAZEAU NO. 77 FCSS - PROJECTED BUDGET PROJECT NAME: Lindale Playschool Association PROJECT #:_ FOR 19 94 ^PROJECTED) EXPENDITURE: r Personnel Salaries/Wages (full time) , Salaries/Wages (part time) , 2,500.00 IP) Employer contributions/benefits 30.00 Training (staff) Training (board) # Fees/Honoraria Travel/subsistence Registration fees r Operating 58) Rent Equipment maintenance/cleaning 300.00 Equipment rental r Materials & supplies 1,000.00 Postage/shipping ip) Advertising/promotions 100.00 Other (attach list) Ppwer,Ga#s# &_ Utilities 1,800.00 Professional/Special Services : Liability & 500.00 Accounting/audit/legal.... .C.on.ten?s. .Inf?fan?e Instructor fees Membership fees 33.00 Research/Evaluation (explain) Other (attach list) Fixed Assets (attach list) # Building renovations Jjvui.l^.t.ipji. £. Siding.... 2,000.00 Interest/Bank charges.. .b.a.d.1.y. .n.e.e.d.e.d/ Other (attach list) Expenditures subtotal 8,263.00 Less non-shareable. TOTAL EXPENDITURES 8,263.00 PP) -55- M.D. OF BRAZEAU NO. 77 FCSS PROJECTED BUDGET 19 94 psi REVENUE: * at 12-31-93 * 499.44 2,400.00 4,000.00 6,899.44 8,263.00 NET TOTAL -1,363.56 F.C.S.S. Funds requested 1,400.00 This area for Year End Report Only TOTAL F.C.S.S. FUNDS less NET TOTAL (+/-) BALANCE* (B) Please explain surplus/loss * Accounts Payable fy 12/31/93 Trans Alta. 92.42 Buck Mtn. 229.54 321.96 ps -3^- |fS| M.D. OF BRAZEAU NO. 77 FCSS DETAILS OF EXPENDITURES pB) SUBMITTED WITH PROJECT APPLICATION The following itemizes expenditures listed on the Application/Report for: PROJECT NAME ; LmJc/^ I IciiJsJlOO-l PROJECT NO.. Expenditure Details Amount W\ pljtt 4% H.P. FmpL h?;v?- VT7 3v I Iklrfiex ^Jaoa. ~?S,°°x /-a g"9op. /%oo -oo - #< -Ria^r 75.ooy W - ™9ofr. Lmbi/iiK/ ^ Bldg.4- Contents XoO'OO COcmk^hin fea<; - CntyzAinwCtrp. AFPatrs *•*> f& *o VU^rl^A/ Liesnse* 2li. Sl'rrfirt* I UKul loo, oo P) Hf<\ kJv.i f/fwi /Orjaniia+iCtoeJ **}' iHi) -SI- P) F.C.S.S. CO-ORDINATOR'S REPORT TO COUNCIL REPORT NO.: 94 - 10 SUBJECT: Request for funding for Challenge '94 program. RECOMMENDATION That $900.00 be granted to the Breton Grade 6 Challenge '94 project. REPORT: The Challenge program has been running at Breton Elementary school since 1990. The idea behind this program is to help the grade 6 kids challenge themselves mentally, physically, socially and creatively by direct hands on experiences. In the past they have had a Challenge Conference in which they invited students from neighbouring schools to participate with the Breton Grade 6 classes in developing skills and new interests. In 1991 I participated by facilitating a workshop on Basic Sign Language. Last year and this year they are planning to attend a leadership course at the YoWoChAs IP) Centre at Lake Wabamun. There they will learn leadership skills, trust, cooperation, respect for themselves, others, and the environment. The grade 6 class along with their parents have been working hard all year to raise money so the classes which consist of 82% M.D. students and 18% Village student could afford to go. They have raised $1275.00 so far. Breton F.C.S.S. is putting in $265.00. The cost share between Breton FCSS and the M.D. FCSS is based on rural/urban student percentages. M.D. OF BRAZEAU NO. 77 FAMILY & COMMUNITY SUPPORT SERVICES PROJECT APPLICATION FOR 19 94 A. Identification and Certification information 1. Name of Project; Challenge Program Address: Grade 6 Class. Breton Elementary School Box 220. Breton. AB. Postal Code TOC 0P0 Phone No.: 696-3555 PI 2. Name of Organization or Agency (if applicable) Address: 1 Contact person(s): include one person repsonsible for p finances, and if applicable, one staff member. Name: Shelly Jones Position Teacher Address: Box 220 Phone (res) 848-757D Breton. AB. TOC 0P0 (bus) 696-3555 pi Name: Barb Johnson Position Teacher Address: Box 220 Phone ires) Rrfiton, AB. TOC 0P0 (bus) 696-3555 **********************FCSS USE ONLY****************************** Project No. BRZ Proposed Budget/Application Received; Approved; SPI Project Year End Report/Financial Statement Received; FCSS Rep: ***************************************************************** -39 M.D. OF BRAZEAU NO. 77 FCSS - PROJECT APPLICATION PAGE 2 B. General Program Information m 1. Purpose and Objectives a) State the purpose of your FCSS project: - to provide the opportunity for students to develop leadership skills, trust, cooperation, m respect for ternselves, others and the enviroment, b) List 2 principal objectives, based on purpose; 1. leadership opportunities 2. environmental awareness 3. respect for self and others p 2. Voluntarism a) In what way does your project promote, encourage and facilitate voluntarism? The grade 6 class run a hot soap program throughout p the school year for all the students at the school. The parents were needed to assist with an other fund raising effort. ____^__ b) Please describe briefly your planning and activities for your volunteers in relation to recruitment, training, supervision/appraisal and recognition. Students help recruit their parents to assist them in in selling and delivering tupperware. The Tupperware Dealer provided prizes to the students for most orders and most sales. The teacher encouraged and praised the help of each student on a daily basis with the ip soup program. This was training in the area of responsibility. Iptl There may be a need for adult accomlaniment to help in supervision during the camp-out program. [ fLL|0- M.D. OF BRAZEAU NO. 77 FCSS - PROJECT APPLICATION PAGE 3 p 3. Prevention: a) In what way(s) is your project preventative in nature? r x enhances, strengthens and stabilizes family and community life. improves the ability of persons to identify act on their own social needs. m helps avert family or community social | breakdown. helps prevent the development of a crisis that [ may require rehabilitative measures or major intervention, when early symptoms of social f breakdown have appeared. 4. Identified Needs: p a) List the social needs that led to the creation of this project or that currently give direction to the project. building self-esteem co-operation trust working together respect for self and others p 5. Co-ordination and Communication: a) In what ways does your project provide the citizens p of your community with information about the project? ji The parents/families of the students are notified of the project through parent/teacher interviews and writte I information sent home. 6. ADDITIONAL INFORMATION: f Please provide any additional information you believe to L be relevant or important on an attached sheet. „ Break down of students: Rural - 82% Wm Urban - 18% -41- M.D. OF BRAZEAU NO. 77 FCSS - PROJECTED BUDGET PROJECT NAME: Challenge '94 PROJECT #: FOR 19 94 (PROJECTED) EXPENDITURE: Personnel Salaries/Wages (full time) Salaries/Wages (part time) Employer contributions/benefits Training (staff) Training (board) # Fees/Honoraria Travel/subsistence 250.00 Registration fees...Yo.Wo.Cb .£§ 2,190.00 Operating Rent Equipment maintenance/cleaning Equipment rental Materials & supplies Postage/shipping Advertising/promotions Other (attach list) Professional/Special Services Accounting/audit/legal Instructor fees Membership fees Research/Evaluation (explain) , Other (attach list) Fixed Assets (attach list) , # Building renovations Interest/Bank charges Other (attach list) Expenditures subtotal Less non-shareable. TOTAL EXPENDITURES 2,440.00 ~w- /PI M.D. OF BRAZEAU NO. 77 FCSS PROJECTED BUDGET 19 94 ijil REVENUE: Account balance as of application date. 0.00 Fees for service/membership , 575.00 Sale of Goods , 7B0.00 Grants from other sources. .ECSS Ar.e.t;cu\ , 265.00 TOTAL REVENUE 1,540.00 less total expenditures , 2.440.00 NET TOTAL -900.00 F.C.S.S. Funds requested 900.00 This area for Year End Report Only TOTAL F.C.S.S. FUNDS (+/-) BALANCE* pi Please explain surplus/loss IPH ^«j -S3- TOWN OF HANNA COMMUNITY SERVICES BOX 430 HANNA, ALBERTA, TOJ 1P0 FAX: 854-2772 • PHONE 854-4700 10 March 1994 B •»*•<•<•**' Reeve Ed Lambert Board Chairperson M. D. of Brazeau No. 77 FCSS Box 77 Drayton Valley, AB TOE 0M0 Dear Reeve Lambert: Enclosed please find two copies of the Registration Form for the East Central/West Central/Edmonton Evergreen Regional Spring PI Conference to be held in Hanna on April 22nd and 23rd, 1994. Please make as many copies as you feel necessary and please try to register before April 1st, if possible. I'm sorry that this information is late getting to you but as you know, with the proposed changes to FCSS this past month, there was a lot of speculation which has held us up to some extent. It is hoped that in light of recent announcements that representation from both Alberta Municipal Affairs and Family and jPJ Social Services can be in attendance to help clarify their Department's role since the budget was announced and answer any questions. Please contact me if you have any questions or concerns. Sincerely, Kim Neill Director /kl Enclosures *) 1994 JT.C-S-S- Conference Information ^ Regional S]pr±ngr Conference Hasina Community Centre Registration Fee: Both Days - $53.50/person m Friday Only - $26.75/person Saturday Only - $32.10/person • * ^ Friday, April 22nd (includes GST) G.S.T. IR108126921 ^ s 1:00-7:00 p.m. Registration •H q *»1 tn q Payable to: Town of Hanna 0 q 2:30-4:30 p.m. Early Bird Session R 0 co (0 FCSS 101 Mail to: Town of Hanna a •a N it CO Box 430 $ ti CO CO .q Q) 3 4:30-7:00 p.m. Meet'n Greet Hanna, Alberta &, •H •U •3 +J o T0J 1P0 U No Host Bar «< q .Q CO (U 8 J3 CO Q) o § to b> bi Registration Deadline: April 1, 1994 i « i R q q 7:00-8:00 p.m. Supper «0 •u •H *H *H No refunds after this date. 11:00-12:00 Noon Regional Meetings Keynote Address - Dr. John Paterson Dr. Paterson, a well know friend of FCSS, 12:00-1:00 p.m. Lunch will give the Keynote Address discussing s change and it's impacts and implications on our lives. 1:00-2:30 p.m. Optimising Stress Dr. Jim Beaubien b» Strategic Planning - Dr. Beaubien q •h Dr. Beaubien is an expert in the field of 1 2:30-3:00 p.m. Coffee Break strategic planning and will discuss the q Q) importance of strategic planning and how 3:00-4:00 p.m. "Bear Pit" session it's importance increases as resources Q) 0) Departments of Family get tighter. n Q) q *At this time O Q, not confirmed. and Social Services / Municipal Affairs Optimizing Stress - Dr. Beaubien Stress can play a significant role in our daily lives and this session will help us 4:00 p.m. - Conference Wrap-up turn that daily stress in our lives into something positive. i_^ i_=^ i__^ 1 ..--< PI -MS- Questionnaire Introduction The landscape of planning is being drastically changed in the province of Alberta. There will be some difficult but exciting ramifications. Together, you and the Yellowhead Regional Planning Commission can make change a positive force. Since 1981, the YRPC has provided planning services to its member municipalities. However changes to the Planning Act are imminent. As outlined in Municipal Affair's discussion paper entitled "Review 94", there will no longer be legislated regional planning commissions. This is an opportunity for our municipalities to transform the commission into a new entity - that being an inter-municipal service agency. However, this new entity can only exist through the financial support and cooperation of the member municipalities. By restructuring, streamlining, modifying and innovations, this inter-municiapl service agency will take on a new perspective. In addition to planning services, we will look at offering to our member municipalities other services that are currently being eliminated at the provincial level. We as a partnership can meet the challenges of the future. pi • The Purpose of the Questionnaire The purpose of this questionnaire is to find out municipal preferences for the delivery of planning services and possible future roles of the Yellowhead Regional Planning Commission. Your input along with any other additional comments you may wish to make is a necessary and valued part of this process. From this information, we will be able to build a model for an inter-municipal agency along with a blueprint of how this will be achieved via a business plan. Your input is vital. All responses will be tabulated and distributed back to the stakeholders. Please reply by April 25 1994. 1. Your preference for a municipal planning service system is: • regional delivery system(YRPC or similar) D independent municipal planning department (own staff) Q' inter-municipal service agency (pooled resources) y contract to private industry 2. If participating in a planning commission is no longer mandatory by law, would your municipality be willing to enter into an agreement with the Yellowhead for the continued delivery of services: 0 yes y&<0- °^ ;T ' D no I 3. If yes to question 2, what length of contract would you be willing to enter into: •D 2 years r»u ^o^-lr- t*-* -k> ^<-r^- D 3 years D 5 years - D longer (note: a one year contract is not an option because a one year cancellation clause would be required under a contractual agreement) If no to question 2, please give reason why: • -m- - 4. If yes to question 2, would you be willing to contribute • the same level of contribution as 1994/95 requisitions for a lowered level of service (note: provincial funding will be reduced to 0%; all funding will come from the municipalities) D an increased level of contributions to keep the same level of service - D a reduced amount for a reduced level of service 5. If new legislation so permitted, which of the following services would your municipality possibly be interested in having the Yellowhead undertake for you on a cost recovery basis: ff* iv\ot ^\\? \ «^\Q<0l What RatesVCost Service At What Level Do You Now Pay D Building Inspections D Electrical Inspections • Plumbing/Gas Inspections • Property Assessment • Tourism Promotion D Economic Development D Environmental Audit • Census Taking • Graphics/Drafting/ Reproduction Services ' • Other (Please Specify) 6. If subdivision approving authority were legislated to all municipalities which of the following would you chose in that regard: f*»* « optoonsjwJ »**> • process all subdivisions with own staff D have commission process applications on a cost recovery basis with - decision made by the municipality (SAA) • contract work processing work out to a private organization D planning advice only Return Address Yellowhead Regional Planning Commission Box 249 Onoway, AB TOE 1V0 -M8- psi MUNICIPAL MANAGER'S REPORT TO COUNCIL 5W DATE: APRIL 14, 1994 SUBJECT: BRAZEAU FOUNDATION/SENIORS HOUSING PROPOSAL RECOMMENDATION: THAT COUNCIL FORMALLY ENDORSE THE RESTRUCTURING OF THE SENIORS HOUSING MANAGEMENT. REPORT: At a meeting held regarding the consolidation of the seniors housing management on April 5, Tom Forgrave from Municipal Affairs suggested that the proposal which has been submitted should contain a formal endorsement from each of the Municipalities that are members of the Brazeau Foundation. Given the fact that Council has already reviewed the proposal at the March 23, meeting and is prepared to approve the restructuring by the passage of a bylaw in the future, a formal motion approving the Brazeau Foundation's application for amalgamation is in order at this time. •j5S| JS9 -t|9- MUNICIPAL MANAGER'S REPORT TO COUNCIL DATE: APRIL 14, 1994 SUBJECT: CANADA/ALBERTA INFRASTRUCTURE PROGRAM RECOMMENDATION: THAT THE CORRESPONDENCE AND APPLICATION FORMS BE RECEIVED FOR INFORMATION, AND THAT COUNCIL DEFER MAKING DECISIONS ON THE PROJECTS UNTIL CONFIRMATION FROM TRANSPORTATION AND UTILITIES ON THE STATUS OF REQUESTED SECONDARY ROAD PROJECTS IS RECEIVED. REPORT: As indicated in the correspondence on this matter, we have already received the first payment from the Province for this program. I feel that a decision on ranking projects should wait until we know which secondary road projects will be cost shared by Transportation and Utilities. Those secondary projects not approved by Transportation and Utilities should be considered under this program. r r f-50^ ipi ALBERTA PUBLIC WORKS, SUPPLY AND SERVICES Office of theMinister MLA, Drayton Valley- Calmar March 30, 1994 Reeve Ed Lambert Municipal District of Brazeau No. 77 Box 77 Drayton Valley, Alberta TOE 0M0 [nr^^ __^ fiP ft *PP fl 6«®A \ Dear Re^y^^SfSert: UiVl3T513TrTrr3L^i PI On behalf of the Government of Alberta and Honourable Ken Kowalski, Deputy Premier (PI and Minister Responsible for the Canada-Alberta Infrastructure Program, Iam pleased to advise you that the signed Contribution Agreement officially registering your municipality in the Infrastructure program has been received and approved. Cheque number ME51333 in the amount of $126,008.00, covering 30 percent of the total provincial entitlement, is enclosed. fP\ The Government of Alberta is pleased to support Alberta's municipalities in implementing important local infrastructure initiatives that will enhance the economic growth and competitiveness of the Province and sustain the favourable community and family life we enjoy in Alberta. As indicated by the Honourable Ken Kowalski, 'This Agreement means new opportunities for the province and municipalities to meet the infrastructure needs and creates jobs for Albertans. We look forward to a co-operative and productive relationship in making this happen." .../2 424Legislature Building, Edmonton, Alberta, Canada T5K2B6 Telephone 403/427-3666,Fax 403/427-3649 5008- 51 Avenue, Drayton Valley, Alberta, Canada TOE 0M0 Telephone 403/542-3355, Fax 403/542-3331 © Printed on recycled paper -5/- March 30, 1994 Reeve Ed Lambert Municipal District of Brazeau No. 77 Page 2 Please note that you will be requiredto detail the infrastructure projects planned for your up) community through the submission and approval of project applications that should be forwarded to the Infrastructure program through the Honourable Ken Kowalski's office. Please do not hesitate to contact me if I can provide any further assistance. Sincerely, Tom Thurber, M.L.A. Drayton Valley - Calmar Constituency Minister of Public Works, Supply and Services Enclosure cc: Honourable Ken Kowalski r v5> , Canada /Alberta Infrastructure Works i Travaux (^infrastructure Canada /Alberta March 28, 1994 Mr. Layne Johnson Municipal Manager Brazeau No. 77 Box 77 5516 Industrial Road Drayton Valley, Alberta TOE 0M0 Dear Mr. Johnson: Please find attached blank copies of the Canada-Alberta Infrastructure Program application forms and a sample letter of conveyance. In completing these forms, please note: • You must complete one application form for each project that you wish to submit for funding consideration. • You may attach any additional information to the application form that you deem necessary. $R • Any project expenditures incurred prior to the approval of a project will not be eligible for reimbursement under the program. • Remember to attach a copy of the municipal resolution endorsing your project(s). Once you have filled out the application forms and completed the letter of conveyance, please mail them to the Honourable Ken Kowalski. r Should you have questions or wish any assistance when completing the application forms, please contact the Infrastructure Program Office at 422-1151 or toll free at 1-800-396-0214. Yours sincerely, Andrew Cathcart Program Director rj'dllri_n.»,fr.j-*i Infrastructure Program Office f~\ 11*1 Xllr T^rifl 8th Floor. Sterling Place, 9940 -106 Street, Edmonton, Alberta, Canada T5K 2P6 I SlTlSlfiSl XMIh^^l IXrfl Telephone: (403) 422-1151 Fax: (403) 427-5505 Toll Free: 1-800-396-0214 V^yCll IGLvACl jp —53^ SAMPLE APPLICATION LETTER OF CONVEYANCE jpi Canada-Alberta Infrastructure Program The Honourable Ken Kowalski 408 Legislature Building EDMONTON, Alberta T5K2B6 (P> Re; Infrastructure Project Application Submissions We are pleased to submit the following projects) for your consideration. The estimated total cost for our projects) is $ Priority 1 Project A Priority 2 Project B Priority 3 Project C Priority 4 Project D We have included a completed Project Application Submission for each project, as well as the necessary Councilresolution(s) supporting the projects). pi Mr. A. B. Smith, Mayor sn Town of ABC attachments >*HCanada / Alberta Infrastructure Works Travaux ({Infrastructure Canada /Alberta Municipal/Local Government (Legal Name) Application Date Project Details for officeuseonly Project Name Project Location (provide address, legal description, or meets and bounds) Project Priority Federal Riding(s) Impacted by the Project Provincial Constituency(s) Impacted by the Project Project Manager Project Start Date Project End Date InfrastnictureiType^v , Project Category Project Nature: ^sW^gPt! Please check Please check Please check r~| Technology Q Accelerated Q New Development Q Transportation |J Incremental [J Upgrade Q Water Q Replacement / Renewal Direct Project Benefits .^;^g§!g$ Q Sewage Treatment Please check | Short term jobs created (project duration) Q Electronic Numberofjobs Total person months . | Long term jobs created (operation/maintenance phase) [J Communications Number of full-time jobs andseasonal/part-time jobs [j New technology Q Agricultural (j Economic competitiveness Q Improved infrastructure standard Qj Irrigation Q Enhanced skills Q Environmental enhancement |j Recreational ij Other (specify) Q Tourism Q Other Project Type LJ Environmental (please specify) InfrastructureProject Capital Costs Project Cost Breakdown Proposed Source of Funding Municipal/local Material costs $ _ government share Contracted costs $ _ Non-eligible costs Salaries & employee benefits $ _ and GST {directly related to the project) Other share Equipment (lease/rental) $ _ (identify funders on next page) Other costs $_ Total Estimated Gross Cost $ _ Provincial share Less non-eligible costs and GST $ ( Federal share Estimated total net costs $ Total Funding If theprojectextends over more thanone fiscalperiod(March/April) please indicatecosts for each fiscal period. 1994/1995 1995/1996 1996/1997 Waaao pitnridfr*writtetr.dgsc^ Municipal/Local Government (Legal Name) Project Name Project Description Provide a summary ofthe7pro^oct\ Project Category I Eilgibtlity S5P; Demonstrate how u^kpvoje^meststh^^ 'pffl Project Benefits^%-kJJm%M?^^^r^,^^^{-} i:iBal^iataioihhe^ PS Other Funders Identify otherfundingsources, as weff as the resulting ownership ofthe asset ps> 5&~ FEDERAL ENVIRONMENTAL ASSESSMENT Municipal/Local Government (Legal Name) Project Name Everyproject receiving funding from the Governmentof Canada must be screened under the FederalEnvironmental Assessment and Review Process. This starts with an assessment of the potential environmental impact of the project. If you answer YES to any question, please elaborate on the issue. Forfurtherinformation, please call 495-4164. 1. Does this project fail to meet any of the environmental requirements of applicable federal, provincial, and municipal legislation and regulations? Yes | i No 2. Does the project affect known historical, archaeological, unique, or endangered features of the environment? Yes [^jj No 3. During the construction and operation phase, are there expected to be any potentially adverse environmental effects caused by emissions of air contaminants, toxic or hazardous chemical by-products, or water waste products? I \ Yes | 1 No Ifthe answer is YESbrieflydescribe whataction willbe takento mitigateor control the adverse environmental effects. 4. Is the project activity on, or adjacent to, environmentally fragile or protected areas where there could be negative impacts? Yes (^ No 5. Is there any significant public concern regarding the project's environmental implications? I 1 Yes Q| No 6. Will the project create any known adverse environmental impacts which could differ from those described above? Yes [ I No If additional information is required for the Environmental Assessment and Review Process screening of yourproposal, you will be contacted directly by a Federal Official. The Federal EnvironmentalAssessment Process does NOT replace provincial or municipal requirements. Th& pmjecthas been ie^ under.&nada'aEnvironmemWAssessment Review PmeessjjguJ&SnBsl Date Signature ofFederal Representative I hereby certify that the information contained in this application is correct and complete at the date of submission. I understand this project must comply with all applicable federal and provincial legislation and all of the provisions of the Contribution Agreement, and the Canada-Alberta Infrastructure Program Agreement under which this application is made. Date Signature ofAuthorized Municipal/Local Govememt Official DEFINmON OF TERMSi Infrastructure means capital assets instrumental in the provision of public services Project means a proposed infrastructure project or a pre-determined portion of a larger proposed project for which the full funding has been arranged that receives approval for implementation by the Management Committee Accelerated means to complete, and bring on stream, a project in an earlier fiscal year than initial plans and budget would have allowed Incremental means adding elements or components to an existing project or the construction of a new project not previously resourced New Development means the construction of a new capital asset Upgrade means enhancing the capabilities of an existing facility or asset Replacement/Renewal means rehabilitating or replacing an existing facility or asset Economic means utilizing improved infrastructure to strengthen the longer term ability of a Competitiveness municipality/local government to compete effectively in the economic environment Enhanced Skills means improving or enhancing workforce skills generated as a result of training or experience associated with infrastructure projects Improved Infrastructure means bringingexisting infrastructure up to current codes, bylaws and standards Standards Environmental means a contribution to improved environmental conditions or environmental Enhancement sustainability generated by an infrastructure project Infrastructure means all direct costs properly and reasonably incurred specifically in relation to an Project Costs infrastructure project. Eligible costs are those incurred after project approval and approved by Management Committee. They may include: • Material Costs - means the cost of goods necessary for the implementation of a project • Contracted Costs - means the cost for goods and services that have been tendered for and legally bound through a signed contract • Salaries and EmployeeBenefits - means salaries and employment benefits of any employee of the local government engaged solely and specifically for the purpose of implementing a project • Equipment - means that portion of the cost of leased or in-house equipment used for the project • Other Costs - means costs not identified above and incurred specifically for the infrastructure project For further clarification, please refer to the Program Guidelines or contact the Program Office at 422-1151 or toll-free at 1-800-396-0214. 58- RESTRUCTURING LOCAL GOVERNMENT ALTERNATIVES •<> OPPORTUNITIES <> SHARED SOLUTIONS Jim Keefe Mario D. Taylor Sheila McNaughtan John Schnoblegger Keefe McCready Associates Merte Taylor Management Consulting Ltd. Reynold!, Mirth, Richard! & Farmer GCQ Dillon Consulting Limited 8411 139 Street #1002. 10046-111 Street 3200.10180-101 Stieot 10238-178 Street Edmonton. AB TER OG6 Edmonton. AB T6J 6T6 Edmonton. AB T6J 3S4 Edmonton, AB T6S 1M3 Telephone #496-7788 Telephone #488-4680 Telephone #426-9810 Telephone #483-8094 Facsimile #481-7788 Facsimile #488-6032 Facsimile #428-3044 Facsimile #469-7146 PI March 21, 1994 Reeve Ed Lambert, and Mr. Layne Johnson, Acting Manager MAR ?- 5 m Municipal District of Brazeau Box 77 Drayton Valley, Alberta TOE 0M0 I ws Attention Administrators: m Kiittiiy incftgi* this invitation on the agenda for discussion at your next board meeting, Please note registration dead&ve dates* Thank you, B) A regional seminar in Red Deer will provide the forum to develop and discuss various options addressing governance, finance and administration, service delivery, and legal issues, under the guidance of a team of consultative and legal experts in their respective fields. Time & Date: 9:00 am to 4:00 pm; April 22, 1994 Location: Monaco Room, Capri Centre Address: 3310-50 Avenue, Red Deer, Alberta The members of your Council and your administration are cordially invited and encouraged to participate in this interactive forum. The cost of registration has purposefully been kept at a minimum to allow the possible participation of your entire Council and it's administration. To reserve accommodation as a participant, kindly refer to the attached information sheet and register as directed prior to April 13, 1994. Registration will be limited to the first 150 persons; register early to avoid disappointment. Plan to be a direct player in the development of restructured, regionalized local governance for your area. We look forward to meeting with you during the seminar; please bring along your good humour and innovative ideas and prepare for a lively discussion! |fp| Sincerely, sp Jim Keefe Restructuring Local Government Team Box 36, Site 206, RR#2, St. Albert, Alberta T8N 1M9 Telephone: 973-6762 Fax: 973-6864 fpl -59- RESTRUCTURING LOCAL GOVERNMENT Examining the Options, the Issues and the Opportunities si Sounds great! - but what does it mean for your community? Our one-day seminar in Red Deer brings experts in local government in Alberta to work with you and tackle practical problems that you face. Can lip! financial/budgetary constraints be overcome by restructuring? Can services be delivered with fewer resources? What are your options for delivering services? How does a jurisdiction deliver it's services with fewer resources? What are the opportunities? T The Topics: f <$• Getting Started - The Ins and Outs of the Municipal Legal Jungle Can you amalgamate, annex, dissolve? If so, how? -- or are there other [pi options? What happens next? -0 Governance Options IjjPI How do you maintain your community identity when other municipalities provide the services? p <$• Administrative Restructuring - Common Systems? Sharing resources - staff, space, systems? How do you start? - what can go wrong and how do you ensure that it doesn't? Can the administrator for 1 another municipality produce your budget? <$• Public Works and Transportation [ Are there benefits to having capital stock (ie. graders/ploughs) owned and shared with other municipalities? What implications does this have for p municipalities contracting out? ^ Who should attend? F Decision makers who must deliver services with shrinking resources, who [ want a roadmap to help effect structural and operational changes. p ^ Taking Action! Leave with specific ideas of where and how to start in your community. I Our experts will share their experiences and provide a basis for solving these and other problems - you get an opportunity to work with other officials in solving the m practical problems facing Alberta communities. ifl^i -60- RESTRUCTURING LOCAL GOVERNMENT ALTERNATIVES <0» OPPORTUNITIES <$> SHARED SOLUTIONS PROPOSED SCHEDULE: 9:00- 9:15 a.m. Opening Remarks - Jim Keefe W 9:15 - 9:20 a.m. Welcoming Remarks - Mayor Gail Surkan, pi City of Red Deer I 9:20- 10:20 a.m. Concurrent Sessions: - Governance - Finance and Administration 10:20-• 10:35 a.m. Coffee Break pi 10:35 ••11:35 a.m. Concurrent Sessions: - Service Delivery - Legal Issues 11:35 - 1:15 a.m. Lunch 1:15- 2:15 p.m. Concurrent Sessions: - Governance - Finance and Administration pl 2:15 - 2:30 p.m. Coffee Break 2:30- 3:30 p.m. Concurrent Sessions: - Service Delivery - Legal Issues 3:30- 4:00 p.m. Wrap-Up - Merle Taylor - John Schnablegger - Sheila McNaughtan - Jim Keefe pi i - INFORMATION SHEET: RESTRUCTURING LOCAL GOVERNMENT Capri Centre 3310-50 Avenue Red Deer, Alberta T4N 3X9 Toll Free: 1-800-662-7197 Telephone: (403) 346-2091 Facsimile: (403) 340-0255 DATE: Friday, April 22, 1994 TIME: 9:00 a.m. until 4:00 p.m. LOCATION: Monaco Room Capri Centre 3310-50 Avenue Red Deer, Alberta MEALS INCLUDED: Morning and afternoon coffee; scheduled luncheon REGISTRATION Complete the attached registration form and submit PROCEDURE: with payment for registration fees to: Restructuring Local Government pi Box 36, Site 206, RR #2 St. Albert, Alberta f T8N 1M9 Telephone (403) 973-6762 Facsimile (403) 973-6864 REGISTRATION FEE: $95.00 per delegate, including G.S.T., prior to April 13, 1994 $110.00 per delegate, including G.S.T., after April 13, 1994 Cheques payable to GCG Dillon Consulting Limited FURTHER Information pertaining to registration, please call Ipl INFORMATION: Shirley at (403) 973-6762 Information pertaining to seminar content, please call one of the team members: Jim Keefe at 496-7788 Merle Taylor at 488-4980 Sheila McNaughtan at 425-9510 John Schnablegger at 483-8094 DEADLINE DATES: Registration Deadline - April 15, 1994 r r ^R RESTRUCTURING LOCAL GOVERNMENT ALTERNATIVES <0> OPPORTUNITIES <0> SHARED SOLUTIONS TEAM MEMBERS: i James R Keefe p Jim Keefe is a management consultant skilled at market research, development planning, financing and economic analysis. He provides management and investment advice to a range of public and private sector clients. He has worked extensively with municipalities and specifically on issues related to governance. r Merle D. Taylor Merle Taylor is a management consultant with over fifteen years of experience in financial and administrative systems. She has worked with many public sector clients to develop cost-effective solutions to streamline their paper flow and approval systems. John Schnableaaer [ John Schnablegger, a professional engineer, has over 25 years of relevant transportation and public works experience with municipal and provincial governments, both as an employee and a consultant. John has extensive f experience in developing innovative solutions for the delivery of services in the *• public works sector, both domestically and internationally. John's diversity of experience both locally and internationally provides an enormous resource toward p public works planning and consolidation initiatives. ipi Sheila C. McNauahtan Sheila McNaughtan is a lawyer and has practiced in the Province of Alberta since ^ 1982. Her main areas of practice are municipal law and banking law. She acts for several municipalities in general matters. As well, she has appeared before Development Appeal Boards, the Planning Board, the Land Compensation Board, pi the Assessment Appeal Board, the Court of Queen's Bench, and the Court of Appeal, on behalf of municipal clients. She has a keen interest in how municipalities deal with their changing obligations and the needs of their ratepayers. \ ~&3- pB REGISTRATION FORM Restructuring Local Government Seminar April 22, 1994 Capri Centre, 3310-50 Avenue, Red Deer REGISTERED DELEGATES: Full seminar fee before April 13, 1994: $95.00 including GST Full seminar fee after April 13, 1994: $110.00 including GST Municipality/ Board/Commission Telephone: Contact Person: Name: (1st Name for Taq): Title: Fee: $ Name: <1st Name for Taa): Title: Fee: $ Name: <1st Name for Taa): Title: Fee: $ Name: (1st Name for Taa): Title: Fee: $ Name: (1st Name for Taa): Title: Fee: $ Name: (1st Name for Taa): Title: Fee: $ Name: (1st Name for Taa): Title: Fee: $ Name: (1 st Name for Taa): Title: Fee: $ Name: (1 st Name for Taa): Title: Fee: $ Name: (1st Name for Taa): Title: Fee: $ Name: (1 st Name for Taa): Title: Fee: $ Name: (1 st Name for Taa): Title: Fee: $ Name: (1 st Name for Taa): Title: Fee: $ PI jpl TOTAL FEE: $ Fees are payable with seminar registration, to the below address. Make cheques payable to GCG Dillon Consulting Limited. Registration deadline is April 15, 1994 Please return registration form by fax or mail to: Restructuring Local Government, Box 36, Site 206, RR #2, w* St. Albert, Alberta, T8N 1M9 Telephone: 973-6762 Fax: 973-6864 **(M- •I TOWN OF DRAYTON VALLEY March 24, 1994 M.D. of Brazeau No. 77 s Attn: Layne Johnson Box 77 Drayton Valley, AB TOE 0M0 Dear Layne, RE: 1994 HOUSEHOLD HAZARDOUS TOXIC ROUND-UP S*l I have just received notification from Cindy Casper of Norcen Energy Resources Limited that sponsorship from their company is available to our community to hold a 1994 Household Toxic Round-Up. Last year, the Town and the M.D. jointly covered the costs-in advertising the event. The Town provided the administration and manpower for the event and the M.D. provided the facility and an area for~early drop-offs. ~Frorn^a coordinator^s""point~"of vi'ewTTI ^elt^his^rr^ngement-^orkedrverv^—-—.,:.-'-fe&vm I am requesting the M.D. of Brazeau contribute in the same manner as 1993. Your advertising costs will be approximately $275.00 The tentative date we are considering is Saturday, May 7th from 10:00 am to 2:00 pm. If I can answer any further questions Layne, please call. Sincerely, TOWN, OF DRAYTON VALLEY Valerie Tradewell Administrative Asst wp/dsk3/round.up r 403-542-5327 Tel. 403-542-5753 Fax 5120-52 St., Box 6837 DRAYTON VALLEY, AB CANADA T0E0M0 -65- omniplex Pundraising Committee Mailing Address: ( '.hairraan Mel Benson Box 6837 layor Tom McGee Drayton Valley. AB «i?hone: C403) 542-5027 TOE OHO March 24, 1994 M.D. of Brazeau No. 77 Attn: Layne Johnson Box 77 Drayton Valley, AB TOE OMO Dear Mr. Johnson, RE: MUNICIPAL DISTRICT FUNDING OF THE OMNIPLEX Thank you for your letter of March 18, 1994 informing the Fundraising Committee of the M.D.'s committment of $300,000.00 towards the Omniplex project. I have discussed the conditions of r the contribution with the Town of Drayton Valley administration and have been assured the conditions will be met. The Town will work with you directly in this regard. - As a financial partner in this project, the Municipal District is pi asked to provide representation on the Fundraising Building Committee. We feel it is important to keep all project partners informed of our progress and this can be achieved through M.D. representation on the committee. We will inform you of the next meeting date, time and location. In closing, I wish to thank the M.D. Council for their decision to become involved in this project. The Omniplex will be a facility that all of our citizens will actively use and be proud of. IK) il Bepeo-n Chairman MB/vt wp/omni/council.md -44- ALBERTA ASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES 4504 - 101 STREET • EDMONTON, ALBERTA T6E 5G9 TELEPHONE 436-9375 LARRY GOODHOPE — EXECUTIVE DIRECTOR March 16, 1994 TO ALL M.D.'S AND COUNTIES: • As part of ongoing planning for future Convention programs, your Association is continually seeking issues and presenters which would be of interest to you, our members. • In recent months, issues such as "downsizing" and "restructuring" have gained increasing prominence. However, there is often a lack of solid information with respect to how such initiatives can be properly implemented and managed. The AAMD&C has received a proposal for a potential workshop on these issues. Such workshops would likely be geared primarily to senior administrative personnel, and could possibly be organized in conjunction with appropriate fraternal organizations. However, prior to any further action, the AAMD&C would like to gauge the level of interest with respect to workshops on these issues. Therefore, I have attached a brief description of the proposed workshops along with a short questionnaire, which I would ask that you complete and return to our office prior to • April 15, 1994. Based on the results of this survey, a decision will be made as to whether or not to proceed with i the proposed workshop. Thank you for your assistance in this matter. i Yours truly, -c>: ripzL^ \^a.rry Goodhope Executive Director Attachment LG/gs r -6> AAMD&C SURVEY ON POTENTIAL WORKSHOPS Municipality Termination Considerations Releasing an employee, though a common occurance, is a difficult task. This may cause managers to procrastinate on the necessary planning and at times some issues involved in a termination are not fully considered. Some of these important issues, to be addressed during the proposed seminar, would include: * Release of individuals within the context of organizational responsibility, legal obligation (as defined by your lawyer), and dignity of all involved. * How to carry out the termination meeting smoothly and effectively. * Departure of the individual from the office. * Treatment of people during unemployment. * Communication of the termination to other staff and how to inform people outside the organization. Managing Change This part of the workshop would be designed to help managers deal with change in a constructive way, assisting them to understand how change affects them and the people on their team. Emphasis is placed on how to manage the change process more effectively and restore the organization to high IW performance. Specific topic items include: * A review of the difficulties organizations face during change, an insight into the change cycle, and the issues of loss at a personal level. * What are the causes of downtime, looking at the patterns and blocks responsible. * Development of strategies for self-management, helping others change and creating open and constructive communication in the work environment. * Understanding how to guide the organization effectively through change. Which of the above topics would be of interest to you ?? Termination Considerations JB Managing Change Neither Would you be interested in a half-day seminar on the above ?? MUNICIPAL MANAGER'S REPORT TO COUNCIL DATE: April 14, 1994 SUBJECT: SCHEDULE OF FEES RECOMMENDATION: That Council give 1st reading to the revised r schedule of fees bylaw, and advertize the proposed fee changes inviting public comment prior to proceeding with second and third readings. Such revision should include any changes in the Dust Control and Snow Plowing rates which Council may wish to implement. The proposed rates in this draft do not yet reflect any change from that previously charged. REPORT: The schedule of fees as proposed, contains some changes in fees which include, increases for development permits, maps, and camping fees at Willey West. The schedule also includes the latest •a additions to the ASB equipment rental pool. It also reflects the transition to the sewer maintenance tax. We are proposing a monthly water bill as opposed to bi monthly. The actual rate will remain the same. Also included is no charge equipment rental to the Municipal District's non profit organizations. r p^ -4"?- 31 MUNICIPAL DISTRICT OF BRAZEAU MO. 77 BY-LAW NO. 201-94 BEING A BY-LAW OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77, IN THE PROVINCE OF ALBERTA, TO ESTABLISH A SCHEDULE OF FEES. WHEREAS, the Municipal District of Brazeau No. 77 deems it exedient to set and review, as necessary, from time to time various fees of the Municipality; and WHEREAS, in accordance with the Planning Act, chapter P-9, RSA 1980 and amendments thereto, the Municipal Taxation Act. Chapter M-31, RSA 1980 and amendments thereto, the Municipal Government Act. Chapter M-26, RSA 1980 and amendments thereto, the Municipal District of Brazeau Incorporation Act, being Chapter M-24.4, RSA 1980 as well as other provincial legislation that is in effect. NOW THEREFORE, the Council of the Municipal District of Brazeau No. 77, in the Province of Alberta, duly assembled enacts and adopts the Schedule of Fees, attached to and forming Schedule "A" of this By-Law; and THAT, this By-Law shall come into force and effect the 1st day of May, 1994; and THAT, By-Law No. 115-90, 120-91, 146-91 and 176-92 be rescinded upon this By-Law coming into force and effect. READ a first time this day of , A.D., 1994. READ a second time this day of , A.D., 1994. READ a third time and finally passed this day of , A.D., 1994. REEVE PR MUNICIPAL MANAGER i ff^t 8 -no- SCHEDULE OF FEES BY-LAW SCHEDULE A BY-LAW MO. 201-94 DESCRIPTION RATES PROP. GST 1993 RATES PLAMMIMG AMD DEVBLOBMBHT 1. Development Permit Applications (i) Development Permit i - Residential EX $ 25.00 $ 30.00 - Commercial/Industrial up to $250,000 EX $ 50.00 $ 75.00 - $250,000 to $500,000 EX $100.00 $150.00 - Over $500,000 EX $200.00 $250.00 r (ii) Home Occupation EX $ 50.00 (iii) After Development has started EX Double penalty Regular Fee pj 2. Development Appeal Board - per appeal EX $100.00 3. Zoning Compliance Certificate EX $ 25.00 4. Amendment Applications (i) Land-Use By-Lav EX $250.00 (refund if not proceeding) ($125.00) (ii) General Municipal Plan EX $500.00 (refund if not proceeding) ($250.00) (iii) Area Structure Plans EX $250.00 5. Planning Documents (i) General Municipal Plan $ 10.00 (text and maps) Text only or Maps only T $ 5.00 (ii) Land-Use By-Law T $ 10.00 (text and maps) Text only or Maps only T $ 5.00 (iii) Area structure Plans T $ 5.00 (text and maps) • -II- I - 2 - DESCRIPTION RATES PROP GST 1993 RATES Text only or Maps only T $ 2.50 (iv) Tourism Action Plan, Tourism T $ 5.00 Marketing Plan, Recreational Master Plan B. PUBT.TC IQRKg 1. Snow Plowing of Private Driveways /ffopt PtCV- Pf^**2 rv?(io ^a-a^ po - (iJ0pSeniors,\ Disabled, Handicapped ( > cfelMb>) fernSf Vor Widowt EX No chge - (ii) Community Centres, Churches, Cemetaries EX No Chge (iii) Medical Attention/Funerals EX No Chge (iv) Residents - 1st three free then - government rate Act. Cost - minimum charge (v) Commercial - government rate Act. Cost - minimum charge $16.00 *P& (vi) School Divisions - gov't rate Act. Cost Grading (i) Community Centres EX No Chge (ii) Trailer Courts T Govt. Rate + 10% (iii) School Divisions Govt• Rate Dust Control (i) Main Roads - Heavy Use EX No Chge (ii) Other - for 300 feet per application - 1st application per year T $100.00 / - Each additional T $^-50-rOO- OJ- &<&r 13D- 00 (iii) Additional Length -At^Cost *Z*00 ('A - 3 - DESCRIPTION RATES PROP. GST 1993 RATES (iv) Industrial/Commercial T At Cost (v) Schools, plus where warranted, by policy EX No Chrge 4. shop (i) Labour Rate - Warranty Work EX Act. Cost + 15% - Internal EX Actual $48.00 Cost 5. Grader Blades - Each - Used EX $ 1.00 6. Used Culverts - % of new price EX Max. 50% 7. Overnight ramping (i) Willey West Park - per night T $ 9.00* $10.00* ^-seniors $ 8.00* 8. (a) Sale of Water (i) Hamlet of Rocky Rapids & Cynthialthia (monthly) residential EX $ 50.80 $25.40 commercial EX $ 58.40 $27.20 (ii) Hamlet of Poplar Ridge EX D.V. monthly rates (Exceptions) Cynthia Hotel EX $110.00 $55.00 r Esso Office EX $165.00 $82.50 Sunrise Cotttage Cafe EX $ 83.00 $41.50 (b) Miscellaneous Water Rates (i) Deposit - Refundable on final billing EX $50.00 Includes G.S.T. PJ -15- is - 4 - DESCRIPTION GST RATES PROP. 1993 RATES (P> (ii) Turn on Service after non payment shut off - during normal business hours EX $25.00 - after normal business hours EX $50.00 (iii) Service Call At Cost - normal office hours - min. charge EX $16.00 - after normal hours - min. jfp charge EX $32.00 (iv) New Customer water connection fee - prior to moving in EX $10.00 - after moving in EX $32.00 9. (a) Sewage Rates - Charged to Taxes as Sewer Maintenance *»» (i) Hamlet of Rocky Rapids - bi-monthly - Residential EX $20.35 - Commercial EX $23.10 (ii) Hamlet of Violet Grove - bi-monthly - Residential EX $20.35 - Commercial EX $23.10 (iii) Hamlet of Buck Creek - bi-monthly - Residential EX $20.35 - Commercial EX $23.10 (iv) Hamlet of Lodgepole - bi-monthly - Residential EX $20.35 - Commercial EX $23.10 (IP (Exception) EX pj - Lodgepole Hotel $93.50 -H- - 5 - DESCRIPTION GST RATES PROP. 1993 RATES (v) Hamlet of Poplar Ridge - bi-monthly - Residential EX Same Rates - Commercial - up to 350 IGD EX Chged by - Commercial - each 100 IGD D.V. over 350 EX (vi) Hamlet of Cynthia - bi-monthly - Residential EX $ 20.35 - commercial EX $ 23.10 (Exceptions) - Cynthia Hotel EX $ 93.50 - Esso Office EX $137.50 - Appletree cafe EX $ 55.00 (b) Miscellaneous Sewage Charges (i) Deposit - Refundable on final billing EX $ 21.00 0 (ii) Service Call EX At Cost - normal office hours - min. charge EX $ 16.00 - after office hours - min. charge EX $ 32.00 (iii) New Customer Fee - prior to moving in EX $ 10.00 0 - after moving in EX $ 32.00 0 - if connecting to water EX NO Chg 10. Approaches r (i) Permit Fee - commercial/industrial (non-refundable) EX $100.00 - residential (refundable) EX $100.00 (ii) Subdivision -Deposit (refundable) EX $500.00 -TS- - 6 - DESCRIPTION GST RATES PROP. 1993 RATES 11. Sand and Gravel ** ^""unitv Groups (i) Community Halls, Cemetaries and Ball Diamonds - 1st three loads per year Free - over three loads per year T At Cost (ii) Other Groups - Non Profit T At Cost C. ADMINISTRATION 1« Assessment and Tax Certificates (i) Tax Certificate EX $15.00 (ii) Assessment Records EX $10.00 (iii) Landowner Names (in excess of r two) - each EX $ 2.00 - Utility Companies/Government No charge 2. Penalties on Accounts (i) Utilities - percentage per month (new - 30 days from billing) EX 10% 1.5% - minimum penalty 0 (ii) General Receivables - percentage per month EX 1.5% (iii) Taxes and Mobil Home Licences EX By By-Law 3. Tax Notification Charge EX P) $50.00 4. Charge for NSF Cheques EX $15.00 5. Photocopying (i) Community or Charitable IP Organizations - per page .10 (ii) Minutes, By-Laws, Plans - per page T $ .25 (iii) Minute Subscriptions T $20.00 per year Vifr - 7 - DESCRIPTION GST RATES PROP. 1993 RATES (iv) Council Meeting Agendas $ 5.00 (per meeting - unbound) (v) Computer Printouts - per page T $ .50 (vi) Documents - All pages T $ .25 (vii) For other material, invoices, etc. $ 1.00 • 6. M.D. Maps - Black and White T $ 5.00 - Coloured T $10.00 $13.50 • 7. M.D. Hats T $ 6.00 8. Equipment Rental - Other Gov. Bodies EX At Gov. rate I - M.D. non-profit community organizations No charge AGRICULTURE 1. Cattle Scale - Per Day T $15.00 2. Cattle Squeeze - Per Day T $15.00 •I 3. Small or Large Calf Table - Per Day T $15.00 4. Loading Chute - Per Day T $15.00 • 5. Coral Panels - Per Day T $15.00 6. Barrel Sprayers - Per Day * - No Boom T $15.00 With Boom T $20.00 7. ATV Sprayer - Per Day T $15.00 8. Back Pack Sprayers - Per Day T $ 5.00 9. Slip in Sprayer T $30.00 10 Cleaning Charge - Per Use J T $25.00 Non-spraying Equipment T $25.00 r Sprayers (excluding backpack) T $50.00 r -TV r - 8 - DESCRIPTION GST RATES PROP. 1993 RATES 11. Tree Planter - Per Day T $15.00 12• Hand Spreader/Seeder - Per Day T $ 5.00 13. Brillion Seeder - Per Day T $125.00 14. Land Roller - Per Day T $ 50.00 15. Bale Scale - Per Day T $ 115-rOD 16. Private Land Beaver Dam Blasting T $25.00/dam r$$.6bl(fajn E. F.C.S.S. 1. Homemaker - Per hour Fee (Gross Income) (i) Monthly Income - less than I $700.0 0/month EX $ 2.50 (ii) Monthly Income - $700.00 - $799.00/month EX $ 3.00 r (iii) Monthly Income - $800.00 - $899.00/month EX $ 3.25 (iv) Monthly Income - $900.00 - $999.00/month EX $ 3.50 1 (v) Monthly income - $1,000.00 $1,099.00/month EX $ 4.00 (vi) Monthly Income - $1,100.00 r $1,199.00/month EX $ 4.25 (vii) Monthly Income - $1,200.00 $1,299.00/month EX $ 4.50 (viii) Monthly Income - $1,300.00 $1,399.00 EX $4.50 (ix) Monthly Income - $1,400.00 $1,499.00 EX $ 4.75 r n--)8- - 9 - DESCRIPTION GST RATES PROP. 1993 RATES (x) Monthly Income - $1,500.00 - $1,599.00 EX $ 5.00 (xi) Monthly Income - $1,600.00 - $1,699.00/month EX $ 5.25 Pi (xii) Monthly Income - $1,700.00 - $1,799.00/month EX $ 5.25 (xiii) Monthly Income - $1,800.00 - $1,899.00/month EX $ 5.50 (xiv) Monthly Income - $1,900.00 - $1,999.00/month EX $ 6.50 (xv) Monthly income - $2,000.00 - $2,099.00/month EX $ 7.00 (xvi) Monthly Income - $2,100.00 - $2,199.00/month EX $ 7.50 (xvii) Monthly Income - $2,200.00 and over EX $ 8.50 2. Homehelp PI (i) Contracting Agencies/Income over $45,ooo/year - per hour EX $11.70 P \ (ii) Clients Income $20,000 to $45,000/year - per hour EX $ 6.50 V...--' fffl (iii) Clients Income $10,000 to / $20,000/year - per hour EX $ 4.00 (iv) Clients Income less than P $10,000/year - per hour EX $ 3.00 3. Revised F.C.S.S. Schedule Home/Homehelp (i) Clients Income less than EX $ 2.50 $ 700.00/month (ii) Clients Income - $700.00 - EX $ 3.00 $799.00/month fm\ wwi pi -19- p - 10 - DESCRIPTION GST RATES PROP. 1993 RATES Wi (iii) Clients Income - $800.00 - EX $ 3.25 $899.00/month p (iv) Clients Income - $900.00 - EX $ 3.50 $999.00/month i (v) Clients Income - $1000.00 - EX $ 4.00 $1,099.00/month Note: Maximum 32 hours per year. pi F, MISCELLANEOUS 1. Cemetarv Plots S- pi r Resident— T $ 50.00 - Non-Resident T $200.00 2. Grazing Land Leases and Permits (i) Road Allowance Leases and Permits - As per Policy PW-7 - per half mile per year or portion thereof T $ 20.00 - minimum charge T $ 20.00 (ii) Land Leases - per acre per year (plus taxes) T $ 1.00 S - plus annual base fee of T $ 75.00 (iii) Land Licenses - per acre per o year T $ l.oo "\/W - plus annual base fee of T $ 25.00 ) ^ 3. Sale of Planned Roadway - As Per Amount to policy PW-7 Be determined by Council at time of sale ** ex - Exempt from G.S.T. T- G.S.T. Applies p^? -80- MUNICIPAL MANAGER'S REPORT TO COUNCIL DATE: APRIL 14, 1994 SUBJECT: POLICY DEVELOPMENT FOR MAINTENANCE OF LEASE ROADS SERVICING MUNICIPAL DISTRICT RESIDENCES. RECOMMENDATION: That Council either provide some parameters for a proposed policy or appoint two members to assist in the development of a draft policy that will address future requests similar to the attached, for maintenance on lease roads that service residents. REPORT: The attached request for gravelling a lease road has been received from an M.D. resident. This request is very similar to the Watson - Canoxy road request that is currently being dealt with. In speaking with Mr. Olynyk, I have told him that the Municipal District does not have a formal policy in place for the maintenance of lease roads, and that such approval will need to be given by Council. In light of the far reaching implications which this has for adding considerable mileage to the existing road system maintained by the Municipal District, and rather than have Council deal with each request individually, I feel it would be beneficial for two members of Council to be involved in a detailed review of the lease road maintenance issue, and assist in the development of a draft policy. pi L -81- Ap/d 5/v fart JUmjX^v^x >^vu AJMt/JwdA &S. <2tui^ CuyOAh /WML • ^OCqJ: MLCvV UoC JOiIUjC^r^ 'yMLx .-riho AX^oJi ',(A Lu^X to .{JJJU J 7 r j>hecs&n O/y/yA^ ^jnui jl>ovjv v&- ~}jiuuy,ou I i- 3 4 o L to kry/ ^^i^Z) &?- •Cy/rfru'k. j4t+>u 0 •s. r: v; J notA'C iJ.e.eA::^ q.fo^o^ I^IlJZMX- ALBERTA PUBLIC WORKS, SUPPLY AND SERVICES Office of the Minister MIA, Drayton Valley- Caimar March 22, 1994 •p) Reeve Ed Lambert SSI Municipal District of Brazeau No. 77 Box 77 Drayton Valley, Alberta TOE 0M0 Dear ReeyjH3ambert: RE: MP OF BRAZEAU ANNEXATION OF MP OF YELLOWHEAD TERRITORY I have discussed the above referenced issue with the Honourable Steve West, Minister of Municipal Affairs. In Dr. West's letter to you of October 29, 1993, he indicated that the government was proceeding to incorporate ID 14 using its present boundary. He suggested that once the autonomy was provided to both MD's, it would be up to the MD's to negotiate a new boundary, or failing that, the MD of Brazeau could use the normal annexation application processes of the Local Authorities Board. The Alberta Government has made no prior commitment to a boundary change for the MD of Brazeau. It is up to the municipalities to use normal processes to address these local concerns. Sincerely, yftp 2 8 loo* Tom Thurber, M.LA. _(.j Drayton Valley - Caimar Constituency __l_w^u u, u__ Minister of Public Works, Supply " and Services 424 Legislature Building, Edmonton, Alberta, Canada T5K2B6 Telephone 403/427-3666, Fax 403/427-3649 5008 - 51 Avenue, Drayton Valley,Alberta, Canada TOE 0M0 Telephone 403/542-3355,Fax403/542-3331 $ft © Printedon recycled paper -8M- ip ' ^ .V ALBERTA PUBLIC WORKS, SUPPLY AND SERVICES Office of theMinister MLA, Drayton Valley - Caimar March 23, 1994 Layne Johnson Municipal Manager Municipal District of Brazeau No. 77 P.O. Box 77 Drayton Valley, Alberta TOE 0M0 Dear Layne, Thank you for providing me with a copy of your letter of March 16, 1994, to the Honourable Halvar Jonson, Minister of Education, requesting that the M.D.'s 1994 supplementary education requisition be reduced. By copy of this letter to Mr. Jonson, Iwill express my support of your request, trust you will be hearing from Mr. Jonson in the near future. Sincerely, / r Tom Thurber, M.L.A. Drayton Valley - Caimar Constituency Minister of Public Works, Supply and Services cc: Honourable Halvar Jonson 424Legislature Building, Edmonton, Alberta,Canada T5K2B6 Telephone 403/427-3666, Fax403/427-3649 5008- 51 Avenue, Drayton Valley, Alberta, Canada TOE 0M0 Telephone 403/542-3355, Fax 403/542-3331 jp> W Printed on recycled paper •IP /dlbcrra MUNICIPAL AFFAIRS OFFICE OFTHE MINISTER Minister Responsible for 425 Legislature Building Telephone 403/427-3744 Housing Edmonton, Alberta, Canada Fax 403/422-9550 Alberta Registry T5K2B6 ACCESS Corporation Alberta Liquor Control Board March 16,1994 Dear Mayor/Reeve/Chairman: iifc The Government of Alberta is committed to the principle of disclosure of public information to the residents of the province. In this manner, we feel taxpayers will be better able to make informed judgments on the services providedand the actions taken by their officials and administrators. As a reflection of this commitment, the Government has recently taken action to ensure that in its reporting to taxpayers, government agencies will provide, as part of their annual financial statements, a report on the salary and f|S> benefits provided to staff. These reports will be structured in a manner to provide an understanding of the salary and benefit policies of the organization, and reflect significant management and staff categories, as well as areas where the salaries and benefits vary considerably between categories. These reports will notidentify individuals, butreflect positions or groups of positions at similar levels. Not only is the public requesting this information, the benefits of freely disclosing this information is obvious and I feel should be part of every responsible agency's reporting system. The Government is considering a similar requirement for municipalities in the new Municipal Government Act, but until a determination is made on this issue, I would ask that you consider providing similar information to your tax payers, and later, as notes to your annual financial statements for 1994. If you would like additional information on the form of disclosure being used by the Government, please feel free to contact the Department. Yours truly, Stephen CWest ([F^1111^ Minister jr. Vflp ? 11994 ! To: Brazeau From: 4-1-34 9:47pm p. 1 of 4 -8fe- 102 P01/04 I'IRR 31 '94 16:22 pi r • CI • health A/fivvs Release SdmantcHt Hard* SI, 2904 » Health Minister Releases Map of 15 Proposed 1 Health Regions for Alberta P Alberta's health system will be reorganised into regional authorities beginning June 1, 1994. Health Minister Shirley McCieUan today released a map showing PROPOSED geographical f boundaries for 15 health regions. * *™**u«i Boundaries for the 15 Proposed Healtb Begteni I Thepropoicd boundary alignments are the result of submisiioni to the Health Plan Coordination Project Steering Committee, co-chaired by Dr. Lyle Oberg, mla tor Bow Valley, and Dr. _ Norm Wagner. The storing committee received hundreds ofsuggestions from across Alberta, I Ftom tn0* »ggcstions, the committee recommended the fonniriafl of the 15 regions. "I am confident these proposed boundaries reflect community wishes,' said Mrs. McOdlan. But before the boundaries are finalized, the government wants to hear what Albertans think l about the proposals I've received from the Steering Committee." Comments from Albertans on the proposals should be submitted to the Health Minister, who intends to announce final P boundaries by April 15. "I have been impressed with the enthusiasm of health boards and all Albertans for getting this f pr^ under way," said Dr. C)berg. -There is clearly amomentum tor positive change that { will result in aa efficient, service-oriented structure for our health sysam." "1 appreciateth^involvement of community in the work of the steering committee over the last I few months, Dr. Wagner said. "In preparing its recommendation, the committee did its best \o,respond to local concerns Mid issiies while basing ito work on cstabUshed criterk fw leri boundaries. ^^L^^^f^'' T"1?* ********* "^***** «"»• and health service referral J!?!? i^T^ ? abf0Bd ***** *lenta* te «*» *&*'* ormakfcsring physical barriers I community boundaries where possible. «««hs, nmumr r To: Brazeau From; 4-1-94 6:48pm p. 2 of 4 102 P02/04 I'lftR 31 "94 16:23 -87- W) r Tlie Minister stressed that regions arc being established for ednitoi^^ ttaiacoiiprehemlveiangeofta Begiorial sttuetures will not motet Albertans ftora using the services ofhealm professioiuUs and tacUitiea or^ choice. EntfrPg rfiMa>hMItft ^tflhliih rational boundaries and authoritiea was introduced In the Alberta Legialatuto en March 31,1994. "Over this period of transition to regional authorities, it is the government's intention to proclaim parts of the legislation at the appropriate times," Mrs. MeClellan said. The transition to regional authorities will not occur overnight, but ever a period of several months." For now, the proposed regions are identified by numbers. But the Minister said mat when the boundaries are finalized, each legionai authority wfl beasked to prov^ that reflects thespirit and diversity of the area. On the issue of Initial appointments to the Regional Health Authorities, Mrs. McClellan said a selection process will be announced by April 15, in conjunction with the finalized regional boundaries. "There has also been astrong desire expressed byAlbertans for the establishment of Community Health Councils," the Minister said. "Therefore, we will continue towork todevelop the roles r these local bodies will play within their regions/ Mrs. McClellan noted that she will be providing all municipalities, health boards, and other stakeholders with acomplete information package, including maps, over the next few days. ip^ 30- Media enquiries can be directed to: Gordon Turtle or John Spicule Alberta Health Phone: 427-716* i To: Brazeau From: 4-1-94 6:48pm p. 3 of 4 -OS- 102 P03/04 I'lftR 31 *94 16:23 • ere * """" Backgrounder I Roles and Responsibilities of Regional Health Authorities 1SZZtZ^J?£P°^ Bf*kXlal "^ Authof4tiM w* *** responsibility to ensure that ell -m authority^£2!^«will *nave the^^ST.1"™lfloe6Bfollowing roles andto B0ceMuyresponsibilities:»*» in a fair and equitable way. ^^Each J^jjj^ amrea-year plan for the region and allocate resources to programs and r • famine priorities, plan and deliver health services at the regional level- •t^tein^hw2£z2j^wservice^l]T^^will b^ma^ policies, and «*»™,standards; P pso^SST18 ***" * 9pttialitea ""^ ""**" *** othcr «^S»Tor provincial • employ individuals required toprovide services* ( • plan capital prsjeets; and • coordinate bulk purchasing ofservices and supplies. t Responsibilities of Community Health Councils ••• Itis proposed that Community Health Council* will: i • consult with community residents about local needs and DrirairW .ao^HegionalHealmAuth^ f• *ggvjdccomn'ynlty input to regional health planning; and • where appropriate, enter into agreements to deliver health serviees. F To: Brazeau From: 4-1-94 8:49pm p. 4 of 4 102 P04/04 I'lAR 31 '34 16:24 -m- Mtajor Communities by Proposed Region REGION 12 BlatreieM Alii Atbahssca Besvoriod#T Bashaw Boylo Pahlcr Baailsy Pttfviaw PertMaeLsod Csrettoo calling Lis* Flatfauao LMsMdfo CUv* Bdsoa GnadeCnehs Dattwroo Bvaaaburf OnndtPralito MUkRivor BekvUla Pox Crank OnjBBhaw Picture Butte Btoore HSbob Hyojs Piaster Creek Jsspsr Mansion Raymond MsyorflMNpo MeLeofisB Tiber Moriovilk PosasRivar VaHihaU Olds Sprues Qmvs Spirit Rivar Wt Stony Maia Vallsyviow Bad swsa Hills Rlnbcy Wastlotk REGION 2 KOfigy Mouatun Whiiflcooit REGION 13 House HighPrairin Bow island Suadie KiausD Brooks RgfltQMe Red Bat* McdktnotUt REOIQN7 Breton SlavaUk* Oyna Dsvea Saddi Drayton VaUsy TnwtUtfis Comer* Lsduc Wi Coronation Tboisby •naff Daytland Weztsktetn BtodsDiasjeod Oslshtd Wiattnld RBS&ntUl cnaniofe Ksiditfy Pert rypowyta HufhaodrjB PonMoMufTBT Ialay PJBCIOW in rllgh River JQJJjffl Nsnton Kiuwoty Sfewrwoad Park ^pya^BiAsor St. Albert Chains Vulcan MuovilU Port Varuulioo Pfuvusi Pea Lake Sodgewtek raotftWn HlgbUvnl KJQIQK4 StccUer BeeayvUla Ls Crete AiftfnW ToAald Cold Uk*/Gr*nd Rainbow Uko caigsry Vsgrsviilc CoBGfS Varnilioo Elk Point VUciat Port SwHrraowan W«Bwri|ht Olsedon REGIONS Lao Lb Bkh* Canal r Didsbary Mundbm Pnimhsllsr Myronm Hsaaa Rniwsy Rsdwanv SoTsdueeto Smoky Ltk* TtraKUb St. Paid TTOCfiU TwnHtilt Vila. WUlifljdon mtd&W&JS,.: -9/- MAIL^POSTE Canada PostCorporation /Societe canadianne des postes « RETAIL NETWORK ^ ! FOOTHILLS DIVISION Ur-^-• £±LdJJJ 10020 101A AVE SUITE 1200 ja1' EDMONTON AB T5J 4J4 March 21, 1994 ED LAMBERT REEVE, MD OF BRAZEAU 77 PO BOX 77 DRAYTON VALLEY AB TOE 0M0 Dear Mr. Lambert: In conjunction with Canada Post management, the Minister responsible for Canada Post Corporation recently announced an indefinite moratorium on rural and small town post office closures. This represents a change in emphasis for the Corporation and has a direct impact on our postal customers in Lindale. The recent decision by Canada Post and the Minister has altered our proposed plan for Lindale. We will be asking for local residents to apply for the position of Postmaster. Enclosed is a letter to the customers of Lindale, explaining the position of Canada Post and the postal services that will be provided to them. r For further information about the process being undertaken, please do not hesitate to contact me at (403) 944-3062. p» Yours truly, Ron Mochinski Manager, Retail Network Foothills Division enclosure v9<2~ MAIL^POSTE Canada Post Corporalion/ Societe canadienne des posies RETAIL NETWORK RETAIL NETWORK m FOOTHILLS DIVISION FOOTHILLS DIVISION 10020 101A AVE SUTIE 1200 10020 101A AVE BUREAU 1200 EDMONTON AB T5J 4J4 EDMONTON AB T5J 4J4 March 21, 1994 Le21 mars 1994 Dear Customer: Avis a la clientele (LINDALE AB) (LINDALE AB) In conjunction with Canada Post management, the Conjointement avec la direction de la Soci&e* Minister responsible for Canada Post Corporation canadienne des postes, le ministre responsable de recently announced an indefinite moratorium on la Societe a recemment annonce* une suspension rural and small town post office closures. This ind&erminee de la fermeture des comptoirs represents a change in emphasis for the postaux dans les regions rurales et dans les petites Corporation and has a direct impact on our postal villes. Cette decision repr6sente une inflexion de customers in Lindale. priories pour la Societe* et a une incidence directe sur notre clientele de Lindale. In a letter sent to you on July 21, 1993, you were Dans la lettre qu'on vous a envoyeele 21 juillet advised that Canada Post would not be hiring a 1993, on vous avisait que la Societe* n'engagerait new Postmaster. Instead, local businesses were pas de nouveau maitre de poste. Elle avait plutdt invited to apply to provide postal services through invite les entreprises locales a presenter des a Retail Postal Outlet located in their place of soumissions en vue d'exploiter un comptoir postal business. The recent decision by Canada Post and dans leur £tablissement commercial. Aux termes the Minister means that, very shortly, we will be d'une decision adoptee recemment parla Soci&ee seeking applicants for the position of Postmaster. canadiennedes postes et le Ministre,nous seronsa la recherche de personnes int^ressees a combler. The competition will be open to employees of Le concours sera ouvert aux employes de la Canada Post who are members of the Canadian Societe* canadienne des postes membres de Postmasters and Assistants Association in Alberta, TAssociation canadienne des maitres de postes et and to customers of the Lindale Post Office. A adjoints de TAlberta et aux clients du bureau de poster will be placed in the present temporary post poste de Lindale. L'avis pertinent sera affiche* au office inviting interested residents to apply. With bureau de poste actuel. La dotation de ce poste the hiring of a Postmaster, you will continue to signifie que la localite* continuera de recevoir des receive postal services for twenty four (24) hours services postaux par l'entremise d'un comptoir per week, which is the present level of service. postal pendant 24 heures chaque semaine, soit les The location of the Post Office could change as it heures de service actuelles du comptoir postal. Le will be the responsibility of the new Postmaster to seul changement qui pourrait survenir est provide the postal premises. 1'emplacement du comptoir postal. II incombera au nouveau maitre de poste de fournir des locaux ad£quats pour effectuer les operations postales. We wish to thank the citizens of Lindale and the Nous desirons remercier les citoyens de Lindale et municipal council for their cooperation over the le conseil municipal pour leur collaboration au past several months. We look forward to cours des derniers mois. Nous esperons avoir le ijR continuing to work with you in the provision of plaisir de continuer a collaborer avec vous afin postal service to your community. d'assurer le service postal dans votre localite*. 1/2 - -Wi Should you have any questions regarding this Si vous avez des questions concernant ce •pi process, please contact me at the above address, or processus, veuillez communiquer avec moi par telephone me at (403) 944-3059. £crit a l'adresse susmentionnee ou par telephone zen composant le (403) 944-3059. Sincerely / Veuillez agreer I'expression de nos sentiments les meilleurs. / X~W 2/2 ^M- POWERLINES - Spring '94 _ —, _,_ .. .what's new at POWERHOUSE! 0 lio^EIIid ./ro/77 me cfes/r of f/ie Coordinator, Val TUdker. J L-- Spring Meeting Time A CfflNESE FONDUE ... when Lois HoleCOMES TO TOWN Agnes Ma has agreed to be the instructor for a Chinese Fondue for Powerhouse members - Monday, April 18 - 5 pm - where? \ \ Instead of "Pot Luck" we could all select food items,j uncooked, to bring for the Fondue. Agnes' version \ uses a stock instead of hot oil. This is a very \ nutritious, delicious event and fun, too! More j details at the Powerhouse meeting. j (Over 30 people have already registered for Lois j Hole's talk.) j The Community Learner \ Did you receive one in your mailbox? This is a joint effort by the agencies involved and put together byj yours truly. Over 8000 mailboxes from Winfield to Wildwood should have received one. Iused the Community! Learner to advertise the Vitalize series of courses, thus the cost for advertising the Spring courses is reduced! and we are able to reach out to a greater area. Have you found anything you would be interested in? Quite aj few people have already phoned in to register for a $5 Learning Pass and one person is trying rearrange herj work schedule to attend the afternoon and evening sessions! \ Patti's new cookbook ~ Patti teaches for Powerhouse \ This week's Western Review featured a story about Patti Shenfield and her latest cookbook. Patti will bej teaching Crepes, Pastries, and Croissants on Saturday, April 9. I still need a HOST forthat course. (Pattitook aj Powerhouse course last fall "So You Want to Write a Book?" and has already had her cookbook published!) Volunteers for Vitalize If you are able to attend Vitalize the Family, would you be able to volunteer a couple of hours at the Information/Registration table? Phone me at 542-3373 and select your times. Who's answering the phone? The calendar says it's Spring, a robin has been perched on the Crabapple tree outside our kitchen sincej late February and very soon I'll be skiing! Iwill be away from March 25 to Easterweekend and plan to be back) in the office on Easter Monday at least to check on messages. I have been trying to find a volunteer through the Community Support Network, but for now the answering machine will have to work. Talk to you soon, r - ANNUAL MEETING , Wednesday, April 6, 1994 7:07 P.M. What do you see jTry to write a Pembina Educational Consortium SHORT as Powerhouse's \ Mission mission? j Statement AGENDA jfor Powerhouse. 1. Call to order 1A. Agenda Changes: -Motion to adopt agenda 2. Minutes of January/94 meeting -motion 3. Unfinished Business - Babysitting - please let Val know ifyou are paying one tonight - Frig Magnets have arrived pi 4. Financial report - - Current account - Savings account/GIC 5. Correspondence -per package 6. Coordinator's Report - Winter courses report - Office Volunteers - 7. Adult Literacy Coordinator's Report 8. Agency News - any agency may give an update of their activities/concerns/projects/requests. 9. New Business/Committee Reports - Report on "Retreat/Draft Policy" - Mission Statement - First Draft - Committee to work on By-law changes - Create a Committee to approve courses/grants - Course Supervisors(in lieu of course fees) - Council members select 9. Next meeting - 10. Adjourn R.S.V.P. - Val at Powerhouse 542-3373 Mtfi^VOtoV>M^«^V«rtW«S««>W»«^^ fU^7 POWERHOUSE FURTHER EDUCATION COUNCIL MINUTES OFWINTER MEETING p January 10,1994 i Pembina Consortium - Drayton Valley PRESENT: Sharon Buchan(Chairperson),Bev Broks. Barb Mortensen (Alta. Ag.), Bev Dekker. Alvina Sperling, Kathleen r Palmer (Pembina Consortium). Sue Reid. Mary Tourneur, Kelly Starting (library). Colene Davie. Kim Rowe, Lenore Mills.Carol Ulmer (Literacy Coordinator) and Val Tucker(Coordinator). P 1. CALL TO ORDER: Sharon Buchan called the meeting to order at 7:16 pm. ADDITION TO AGENDA: Add Program Plan "94 Approval underUnfinished Business. MOTION: Alvina Sperling, BevDekker: Thatthe agenda be approved as changed. Carried. NEW MEMBER: Lenore Mills _ 2. MINUTES: P MOTION: Colene Davie / Mary Tourneur: That the minutes be adopted as distributed. Carried. i 3. UNFINISHED BUSINESS: A. No Babysitting B. Fridge magnets - samples were handed out. Intent isto usetheseas promo items. Albert Ag Rural Women's P conference were given enough for goody bags.- Great!! C. Program Plan 1994 was handed out and discussed. MOTION: Carol Ulmer/Alvina Sperling thatthe Program Planbe approved. Carried. r4. FINANCIAL REPORT: Val reviewed the Statement of Accounts to date, (green form) Treasury Branch of Alberta Acct. # 7500467 -24: CURRENTACCOUNT: (to Dec 31/93 - not reconciled)$ 2360.78 Cheques/cash to Deposit: registration just started. SB) SAVINGS ACCOUNT: $6920.30 Less Outstanding - all 1993 expenses have been paid - not aware ofany outstanding bills other thanphotocopying and that will arrive late in January. PETTYCASH: $ 10 TOTAL: $9291.08 RECEIVABLES: 20 % GRANT - due Jan/94 - $5829.000 BALANCE: $15120.08 MOTION: Sharon Buchan to accept Financialreport as presented. Carried. jpi Barb Mortenson volunteered to took into ways ofinvesting funds such as purchasing a money market fund. Discussion of Budget for 1994: MSC BevDekker / Alvina Sperling that Val contact high schoolto create a written reciprocal agreement regarding the T.V. &VCR previously donated tothe school. Carried The councildirected Valto contact the high school, re: room rentals in general for 1994. MSC BevDekker / BarbMortensen to submit budget for'94to Community ProgramsBranch. 5. CORRESPONDENCE: - Various conferences - AACE Newsletter - DVACL (Beehive) Newsletter - Chamber of Commerce Newsletters, Membership renewal -'Company of Coordinators Conf. March 2,3/4 '94 - AACE membership etc. f>p - AB Agriculture - Elderhostel PEC - info, - Christmas cards - New maps of FurtherEducation council inthe province. - Insurance, policy - Barb &Sue to see "Party Pkg"from Countyof Parkland Val will phone re: recommending Eva Wopshot for helping learning Award from AACE pn 6. COORDINATOR'S REPORT: copy included with Powerhouse files ofmeetings. Year end Rep - already discussed - office volunteers - discussion - Consensus: Powerhouse is unable to offerTrinaa salary. She will be to take a couple courses free ofchargeto show appreciation forher volunteer hours. -91- » .. .Page two ^ 7. ADULT LITERACY PROJECT AdultLiteracy Rep - Carol went over written report recommend salary review. p MSC: Mary .Tourneur/.AIvina Sperling,that Powerhouse continuesupporting D.V. Adult Literacy Project. ' Carried. Council directed Valto send a letter from Powerhouse to Literacy Board requesting a salary review of coordinator - Carol Ulmer - recommendation to be brought to Council. Carried. fpl I MSC: Barb Mortensen/ Bev Dekker that Literacy Report be accepted as presented. 9. AGENCY NEWS- Barb Mortensen - Alberta Agriculture Rural Women's Conference pi I 8. NEW BUSINESS: 1. MOTION: WinterCourse Approved - MSCCarol Ulmer/ Kim Rowe - Carried. r2.Course Supervisors - Val reminded everyone of this perk. Course Supervisors Alvina's committee will write up course supervisor's "speech" to introduce instructor & P.R. for Powerhouse P 3. Elections I Chair - Nomination:Alvina / Sue - BevDekker Bev Dekker is elected Chairperson by acclamation for 1994. P Vice- Chairperson Nomination: Kim Rowe/ Barb Mortensen - Sue Reid i Sue Reid is elected- Vice-Chairperson by acclamation. Secretary- Nomination: Colene Davie/ Bev Dekker - Sharon Buchan P Sharon Buchan is elected Secretary by acclamation. MOTION:MSC Bev Dekker/ Kim Rowe that signing authority must be any two of 3 executive positions & F1 coordinator - Val Tucker. Carried. 4. Christmas Kickoff - Bev Dekker &AlvinaSperling will Co - chair Christmas Kick- off for 1994. Other volunteers - Mary Tourneur, Kim Rowe, Colene Davie,Lenore Mills, Susan Sawyer, Hazel Lindgard f and Ann Murray 5. Retreat Topics: mission statement fund raising Bylaws F Possible Dates: Feb 26 / March 12 Committee Members: Colene Davie, Lenore Mills, Barb Mortensen.Sue Reid &Mary i Tourneur i NEXT MEETING: Spring Meeting: Next Meeting - April 6 at 7:07pm at PembinaConsortium ADJOURNMENT: Meeting was adjourned at 9:30 pm. by Sharon Buchan. P) I. Signed: of ,1994 P) Chairperson p!) Secretary(acting) |P Bev Dekker pn f-^$— BRAZEAU FOUNDATION The minutes of the Brazeau Foundation Meeting held Wednesday, March 23, 1994 at 7:30 a.m. in Conference Room No. 1 in the Drayton Valley Civic Centre. THOSE PRESENT: Chairman Jeanette Vatter Ed Lambert Jack Starling Moe Hamdon Jack Hilker Manny Deol, Secretary Treasurer Bonnie Hammond, Recording Secretary Delegations: Al Perry, Collins Barrow ITEM No. 1 Call to Order Chairman Vatter called the meeting to order at 7:30 a.m. "„ ! : v«? 2 8 :-A ' ITEM No. 2 Review of 1993 Audit Report F Delegation: Al Perry, Collins Barrow pi Mr. Perry explained that there were no changes from the original Audit draft previously presented to members. The books and records I are incorporated into the Town's records, and in essence the audit for the Brazeau formed part of audit for the Town. The expenditures/revenue show a large increase in repairs and maintenance, which was a result of the contract already under way. The accounts payable monies which show $149,572 owing, is owed to the Town for unemployment insurance, which is paid firstly by the Town and then paid back through the Foundation. This was paid January 1. The accounts receivable amount of $145,549 is explained in Note 2 as being the Lodge Assistance Grant. Manny Deol explained that the Provincial Grant may be reduced in 1994. ip Mr. Perry added that there are changes proposed for the auditing system, however, nothing has been decided at this time. P Al Perry left the meeting at 7:40 a.m. RESOLUTION #1 si Mr. Lambert move that the Foundation accept the audit report as \ information. CARRIED UNANIMOUSLY [ ITEM No. 3 Proposal for Senior Housing in Drayton Valley Manny Deol explained that members have received a copy of the proposal for senior housing in Drayton Valley. Currently, the P total budget of the three jurisdictions is $900,000. The rates I have been de-regulated by the Province, and subsidy for individual seniors will be done through the Community Development Department. It will now be up to municipalities to run senior housing and r lodges. The proposal is to charge market rates for rent, without worrying about subsidies. Discussion took place with respect to Alberta Health possibly taking over senior housing, however, it was pointed out that this is unlikely. Members also discussed the fact that the facilities r are currently owned by Alberta Housing, Municipal Affairs, and that department is looking for a report on how senior housing can be provided in the future. There is a March 31 deadline for proposals. If all parties are in agreement with the proposal as given, the Minister will sign the agreement to have the local jurisdictions proceed. -99- Brazeau Foundation Minutes March 23, 1994 Page 2 Manny Deol further explained that the operation would be run like a business, based on the principle of cost recovery. Presently, the facilities are above average compared to provincial averages for the provision of services, and those services will have to be looked at. The goal would be to lower expenditures and provide better customer service. The overall proposal will mean an increase in fees, however, those seniors that require subsidy would be able to access subsidies through the Provincial Government. The proposal would also mean no further requisitioning. The Board further discussed the details of the proposal. RESOLUTION #2 Moe Hamdon moved that the Proposal for Senior Housing be forwarded to municipal affairs for the provision of lodging and services in the Drayton Valley area. CARRIED UNANIMOUSLY ITEM No. 4 1994 - 1996 Budget Members reviewed the proposed budget for 1994/95. Manny Deol explained that currently, the Shangri-La Lodge is exempt from paying taxes, and if the facilities are to be run as proposed, this will change. Also, the amount list for the Town's professional services may be minimal once empowerment of employees takes place. RESOLUTION #3 Jack Starling moved that the Foundation approve the 1994/95 Budget as presented. CARRIED UNANIMOUSLY RESOLUTION #4 Moe Hamdon moved that the Foundation accept the three year Budaet Plan as information. CARRIED UNANIMOSULY ID ITEM No. 5 Request for Requisitions - Motion Manny Deol explained that the requisition amounts are monies that are front-ended to the Foundation, and that when the grants come in, money may be paid back to the requisitioned municipalities. Members discussed the fact that de-regulation is set to for Julv 1. 1994. * ' RESOLUTION #5 Ed Lambert moved that the Foundation authorize Administration to requisition the appropriate bodies, the amount being approximately $233,000, as per the 1994/95 Budget. CARRIED UNANIMOUSLY ITEM No. 6 Appointment of Secretary-Treasurer IpJ Manny Deol asked that members appoint the Secretary-Treasurer as the Town Manager or designate, rather than by name. RESOLUTION #6 Ed Lambert moved that the Foundation appoint the Town of Drayton valley Manager, or designate, as Secretary-Treasurer of the Brazeau 100- f! Brazeau Foundation Minutes / March 23, 1994 / Page 3 Foundation. CARRIED UNANIMOUSLY RESOLUTION #7 ii Moe Hamdon moved that the meeting be adjourned CARRIED UNANIMOUSLY The meeting adjourned at 8:30 a.m. Chairman Secretary-Treasurer P to i j^l m\ pi ]_; -/0|- ALBERTA ASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES 4504-101 STREET • EDMONTON. ALBERTA T6E 5G9 TELEPHONE 436-9375 FAX 437-5993 LARRY GOODHOPE - EXECUTIVE DIRECTOR " MUNICIPAL NEWS HIGHLIGHTS PREPARED BY THE A.A.M.D.& C. y~- > 0 f March 16, 1994 16.02.94 08.03.94 * Residents of Improvement The Government of Alberta has District 131 (formerly I.D. 17 given approval to the Municipal West) have voted in favour of Assessor Regulation, along with incorporation to Municipal District approving the registration of the status. A plebiscite held February Alberta Assessors' Association as a 14 resulted in 74% of voters professional association under the supporting incorporation. Professional and Occupational Twenty-five percent of eligible Associations Registration Act. voters took part in the plebiscite. The I.D. will now seek to 09.03.94 incorporate on April 1 of this year. Education Minister Halvar Jonson has given approval in 25.02.94 principle to a proposal to create a * Barry McFarland, Chairman of regional school division in the St. the Alberta Government's Standing Paul area. The new regional Policy Committee on Agriculture and division would include the current Rural Development, has announced County of St. Paul, St. Paul Public I that a special subcommittee of the School District, Glen Avon Standing Committee will be formed to Protestant Separate School Division, review the provincial government's and St. Paul Regional High School role in funding irrigation District. infrastructure. The subcommittee will provide advice on the winding 15.03.94 down of the Irrigation District AAMD&C President Roelof I Rehabilitation Endowment Fund, and Heinen met with Municipal Affairs will also discuss the feasibility Minister Steve West to discuss the and implications of instituting a potential privatization of the provincial water user fee for Department's assessment function. irrigation districts. The Dr. West has advised President subcommittee will hold meetings with Heinen that the province will not stakeholders over the next several act with undue haste in this matter, months, and will submit its final and that any move to change the report on September 1. current system will be carried out in a thoughtful and well-planned 08.03.94 manner. The Minister reiterated his * Premier Ralph Klein has commitment to ensuring that any stated that the Alberta Government changes result in an improved will take steps to require assessment system for Alberta. publication of salaries for senior administrators in municipalities, schools and hospitals. • -lap- HOTICK: FOR SALE: The provincial Action on Waste County of Wetaskiwin program and the Recycling Council of Alberta are sponsoring the first The County of Wetaskiwin No. 10 has Alberta Enviro-Products Business the equipment listed below for Show, to take place April 20 & 21 sale. This equipment is in in Red Deer's Westerner Park. excellent condition and has become The event will bring together surplus due to the upgrading in our buyers and sellers of recycled and schools and changes in operation. other environmentally friendly The equipment may be viewed at the products. To date, over 60 County office in Wetaskiwin. exhibitors have confirmed their participation in the Business Show. Three (3) Only Xerox 1075 Copiers Further information is available from Dennis Faulkner at * Dual Tray Paper Feeders 422-8466. * Off Set Sorter * Copy Size: 8 1/2" by 11"; 8 1/2" by 14"; U" by 17"; Reduction Feature * 70 copies per minute * Stapler * Will do two-sided copies and continuous forms The units will be sold as is, where is. Asking price is $6000.00 each. The sale of each unit will be on a first come, first serve basis, with submissions to: Surplus Copier Equipment County of Wetaskiwin No. 10 c/o Carol Schlender Assistant County Secretary Box 6960 Wetaskiwin, Alberta T9A 2G5 Phone: 352-3321 r jppi -(05- ALBERTA ASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES I 4504-101 STREET • EDMONTON.ALBERTA T6E 5G9 • TELEPHONE 436-9375 • FAX 437-5993 LARRY GOODHOPE - EXECUTIVE DIRECTOR ""3"* I r^r?r^t?nn nr?i^ u5 EXECUTIVE MEETING HIGHLI JiHXS-™U L-3 \ZJ27L3uI—i U IhitL r March 22, 1994 Alberta Municipal Affairs - The Board met with John McCowan, Larry Austman, Angus Mackay and Rennie Kozack to discuss a number of issues including the new Municipal Government Act, the review of the Planning Act, as well as taxation and assessment of • the oil industry. As previously reported, the AAMD&C will be cooperating with Municipal Affairs and the AUMA to offer regional training seminars on the new MCA. As well, we will be including a session on the new Act in this year's fall convention. With respect to oilfield taxation, the AAMD&C endorsed a proposal whereby all orphan wells would receive a zero dollar assessment. If the well is brought back into production at some point in the future, it would again become subject to regular assessment. This process would allow both Municipal Affairs and municipalities to maintain an inventory of the wells; however, with the zero assessment, they will not generate a tax that will go into a state of arrears. [NB. orphan wells are defined as those which have no locatable owner, have little or no productive value and have not been properly abandoned.) Tax Reform Commission - The Board approved a draft letter to be sent to Honourable Jim Dinning outlining our concerns with the recommendations contained in the "Report to Albertans." Among the specific concerns addressed were the Machinery and Equipment Tax, the establishment of a provincial assessment authority, and taxation of farm buildings. Copies of the letter will be distributed at Spring Convention. Municipal Seed Cleaning Plants - The Association of Alberta Co-op Seed Cleaning Plants has developed a proposed new policy regarding grants for diversification of seed cleaning plants. The AAMD&C will be circulating this proposal to ail our members for consideration and comments. Special Places 2000 - The Board approved a draft letter to be sent to Honourable Ken Kowalski and Honourable Brian Evans expressing our concerns with the recommendations put forward by the Advisory Committee on Special Places 2000. In particular, we are concerned that local governments will not be adequately consulted in the site designation process. As well, we are concerned with the impact that this program will have on economic development opportunities in rural areas. - |oM- /dlberra MUNICIPAL AFFAIRS OFFICE OF THE MINISTER Minister responsible for: 425 Legislature Building Telephone 403/427-3744 Housing Edmonton, Alberta, Canada Fax 403/422-9550 Alberta Registry T5K 2B6 ACCESS Corporation Alberta Liquor Control Board March 18, 1994 Reeve Ed Lambert Municipal District of Brazeau Box 77 n fp Drayton Valley^Mbefta T0E0M0 Dear Reeve Dtmoen: I am writing in response to your letter and submission dated March 2, 1994 to the Honourable Tom Thurber. The initiatives now undertaken by the government have changed the political and administrative structures for education and hospital districts. The target is to reduce the number of school divisions from 147 to 60 over the next year. The Minister of Education has indicated support of the concept of greater local area cooperation and coordination but is clearly supportive of the development of a 'regional board1 involving the Twin Bivers and Rocky Mountain House School Divisions. If this is the outcome, the Twin Rivers district will become a ward in the regional authority and elect a trustee to the new board. All operations, assets and liabilties will transfer to the regional authority. •IP Your proposal will not create the large school authority the province seeks. However, Drayton Valley area municipalities may wish to explore the opportunity for the regional school ward being coterminus with municipal boundaries and the trustee p\ being appointed by the council. The province also is creating regional health boards by consolidating existing hospital districts and other health local boards. The regional board will be responsible for allocation of resources among the different elements of the health care system. The creation ofcommunity health councils also is proposed in the department business plan. Your proposal to manage and deliver health services is not consistent with the direction for wider regionalization. Drayton Valley area municipalities may wish to approach Alberta Health to see if they could become the area's 'community health r council' and thereby reduce local governmentduplication. r rj **&v3r)i m ' -105- I support your initiatives in reducing the number of local governments in the F Drayton Valley area. However, the idea of a single local government delivering a ^ broader range of services has been overtaken by the need to exert a stronger provincial interest in education and health care. It may be that municipalities will enter into contracts-with the regional school and health authorities to minimize staff duplication but it is the direction that education and health will be directed on a wider regional basis. I would suggest that you continue your work focussing on consolidating municipal services and authorities. Yours truly, Stephen C. West Minister cc: Honourable Shirley McClellan Honourable Halvar C. Jonson Honourable Tom Thurber 'R> p\ l»/0fc CENTRAL OFFICE P. 0. Box 6240 Edson, Alberta T7E 1T7 ALBERTA WEST CENTRAL HEALTH UNIT Ph: 723-4421 Fax: 723-6299 March 16, 1994 Mr. Layne Johnson I Manager Municipal District of Brazeau #77 5516 Industrial Road Drayton Valley, Alberta TOE OMO Dear Mr. Jonn3on: My Board has asked me to provide you with copies ofthe letters to the Health Plan Coordination " Project outlining its position on the following issues: 1. A proposed Health Region for West Central Alberta (February 28, 1994). 2. The proposed "Evergreen Health Region" (March 8, 1994). Should you wish to discuss the position outlined in either of these letters, my Board would be pleased to do so. Sincerely, W.C. (Bill) Bell Chief Executive Officer ss Enclosures L • DRAYTON VALLEY - BRETON EVANSBURG GRANDE CACHE HINTON Box 5280 Box 59 3ox 478 '280 A Switzer Dr. TOE OMO TOE OTO TOE OYO T7V 1T5 Ph: 542-4415 Ph: 727-2288 Ph: 827-3504 Ph: 865-2277 rax: 542-5894 Fax: 727-2079 Fax: 827-2406 Fax: 865-3727 -101- • CENTRAL OFFICE COPY P. O. Box 6240 Edson, Alberta I *®m* T7E 1T7 ALBERTA WEST CENTRAL HEALTH UNIT Ph: 723-4421 Fax: 723-6299 February 28, 1994 Dr. Lyle Oberg and Dr. Norm Wagner Co-chairs Health Plan Coordination Project Box 74024 Strathcona Postal Outlet Calgary, Alberta T3H3B6 Dear Sirs: I am writing in follow-up to my Board's February 8, 1994 letter in which our Chairman outlined our progress to date in developing a regional framework inWest Central Alberta. Public health, as you know, is based on tried and true principles which promote the health of entire populations of people. PubUc heahh achieves its desired end ofaheaWiy popiilatic« through disease and injury prevention, through health promotion, through hcalm protection and through c»mm and support These strategies are among those which are absolutely essential ifAlbertans are toachieve a restructured and regionalized health system which is effective; efficient; responsive to the needs of individuals, families and immunities throughout Alberta; and accountable to all ofits stakeholders. Tne provincial government's current cuts to our province's "illness system" should be seen as a first step towards designing atrue health system-one which makes "healthfblness" attractive and achievable for every Albertan. Asa second step toward realizing that objective, we must reallocate more of our finite resources into addressing the real determinants of health (the root causes) rather than merely responding to diseaseand injury after they have happened. It is with these objectives in mind that I bring to your attention my Board's views on establishing and structuring a health region in West Central Alberta. It is our opinion that health boards and health agencies have heard the government's message that there isaneed for fundamental restructuring ofthe health system. As part of sorting out which communities should logicaUy come together to form ahealth region, boards are taking anew look atthe natural relationships which they have with their counterparts in neighbouring communities and jurisdictions. With discussions currently underway concerning the amalgamation ofschool districts, school boards, health boards and the provincial government need toseize this "once4n^4ifetime" opportunity to negotiate coterminous boundaries for both health and school jurisdictions. Coterminous boundaries are particularly critical when one realizes the mterconnectedness between health and education in maximizing the health statusofa given population. ... 2 DRAYTON VALLEY - BRETON EVANSBURG GRANDE CACHE HINTON Box 5280 Box 59 Box 478 1280 A Switzer Dr. TOE OMO TOE 0T0 TOE 0Y0 T7V 1T5 Ph: 542-4415 Ph: 727-2288 Ph: 827-3504 Ph: 865-2277 Fax: 542-5894 Fax: 865-3727 • Fax: 727-2079 Fax: 827-2406 "-{08- Page 2 Unfortunately, given the lack of specific direction in the process, some health agencies are developing relationships without regard to the broader implications ofcoterminous boundaries, trade patterns, travel routes, shared community interest, and school board amalgamation initiatives. In fact, some health agencies arescurrying about-quickly establishing relationships outside cftheircornmunitywithout seeking any input from the communities themselves. In an attempt to protect turf; some health agencies are anxious to establish linkages which will keepthem intactand, to the extentpossible, allowthem to be the "largest possiblefish in the smallestpossiblepond." This is, asa general rule, being done without regard for the interest of the agency's customers themselves. And, it is being done without regard for the parameters established in Starting Points or any number of the wide-spread consultation documents produced on the topic ofregionalization. The logical way to organize the deliveryofhealth services to anygivengroup ofcommunitiesis by using municipal boundaries as much as possible to serve as building blocks for the region. The roll-up of building blocks to a region should reflect normal trade patterns, major trade routes and geographic realities. As well, the set of building blocks should draw together those communities which share a reasonable level ofcommon interest For example, rural communities, urban communitiesand bedroom communities each have their own distinct attributes and interests. Each set of building blocks should be sufficiently large to allow for the effective monitoring of the region's success in improving the health status ofthe individuals, families and communities within the region. This is a major role of public health. Because of its population focus, public health must be regionally based If public health is divided intoeach building block, asmanyhospitals now are, it will be dysfunctional. As well, each region must be ofanoptimum sizeto enable ft to deliver a broad range ofbasic health services and to attractthe appropriate health disciplines. We know that a population base of 70,000 to 100,000+ people is required to support hearth status mAnfrnrmg functions. We believe, as well, that this population base will be required to deliver a reasonable range ofbasic services while, atthe same time, providing the Regional Board with sufficient "buying power" to purchase more specialized services from external providers. Our views are based on the fact that health unit boards-local boards ofhealth-have for many years operated as regional governors focusing on the health needs of multiple communities and population groupings. Unfortunately, the regional experience oflocal boards ofhealth seems to be overlooked as some health agencies focus their energies on protecting turf—rationalizing their traditional, and often isolated, approaches to delivering services rather than taking a fresh look at the values ofa customer- focused, regional approach. Itis my Board's beliefthathospitals, and other acute treatment services, can r and should be operated within a regional structure. My Board isexcited aboutthe Minister's announcement ofamodel which has aplace for local community input We support the Minister's position thatConmunftyHealth Cluneals (OT in advising the Regional Health Board on issues unique to specific communities. The membership of CHCs must include customers andthosewho are representative ofspecial needspopulations within each ofthe communities which make up the CHC. p> -OT- Page 3 As well, my Board believesthat the primary role ofCHCs should be to advocate for particular services in individual communities. Their secondary, albeit equally important role, should be to monitor the quality and appropriateness ofservices delivered by Regional Boards. The beauty ofthis approach isthat CHCs will not be burdened with assuming responsibility for delivering services. If thatwere the case, their primary focus would turnto maintaining and rationalizing their ownactivities rather than lobbying for their constituents' needs. Their effectiveness as consumer advocates would be lost r In order to develop a broad perspective on services, each CHC should consist of representatives from several communities withina region. We donotbelieve thatit would be practical foreverytown,village and hamletto operate its own CHC. ft is our understanding that in British Columbia, CHCswill be responsible fora local healtharea whichhasa population ofarmroxtmately 18,000 people. Next, I want to update you on the regionalization activitiesm West Central Alberta. To date, a number ofmunicipal councils, health unit boards and hospital boards have expressed an interest in forming a health region. My Board believesthatour region should include the following municipalities: Town ofBarrhead County ofBarrhead No. 11 Town ofEdson Village ofEntwistle Village ofEvansburg Town ofFox Creek Town ofGrande Cache TownofHinton Town ofJasper JasperNational Park County ofLac Ste. Arme No. 28 Town ofMayerthorpe Municipal District ofWoodlands No. 15 Municipal District ofYellowhead No. 94 Village ofOnoway Village ofSangudo Town ofSwan Hills Town ofWestlock town ofWhitecourt The Grande Cache General Hospital Board has indicated its desire to join the same region as Queen Elizabethn Hospital in Grande Prairie. My Boardstronglybelievesthat the Town ofGrande Cacheis a natural part Of OurWest Central region. Th« Wftgf CVntral nrtmnnmitiftfi nf Hintm^ Jasper mH Rdrnn have many long-standing relationships with the Town ofGrande Cache. Grande Cache shares a common trade patternwith these communities as well as being integrally linked through health, education, cultural and sodo-recreational activities. .4 vito- Page 4 My Board recognizes that theTown of Drayton Valley, the Village of Breton and the Municipal District of Brazeau No. 77 are considering the options of either joining the West Central Region or travelling eastward tojoin with the communities of Devon, Leduc and Wetaskiwin. Since Drayton Valley, Breton and the M.D. are currently part ofour regional Health Unit, we are concerned that the public health needs and interests of these communities continue to be met, whichever region they ultimately belong to. Drayton Valley, Breton and the M.D. would be welcome tojoin our region should they decide to do so. My Board does not believe that either the Town of Stony Plain or die City of Spruce Grove should form apart ofthe West Central Region. Rather, we believe that these communities have more incommon with other bedroom communities immediately adjacent to the City of Edmonton. As such, we believe that these communities should either form a part ofa greater metropolitan Edmonton region, or conversely, join together as a "doughnut" region(s) ofbedroom communities around the City. In a similar vein, my Board recognizes that the Town of Westlock may wish to align itselfwith other communities situated north of Edmonton. Regarding regional governance, my Board believes that the membership of the Regional Health Board should consist of a combination of municipal councillors (and other elected officials) and consumer representatives appointed from within the region's usual catchment area. We believe thatthe initial Board in will require a balance of officials who are experienced in particular aspects of health services delivery. Based onthe beliefthattheRegional Health Board will nothave more than 15 members, weare proposing thatthe initialBoardshould have not morethanthreeofficialswith acutecaregovernance experience; not more thanthree officials with public health governance experience; while theremaining members represent participating municipal councils, CHCs and identifiable consumer groups. While webelieve that asingle Regional Health Board isprerequisite torefocusmg our health system also believe that, for the system to be responsive to local community needs, a series of checks and balances must beembedded inthe organization's design. As such, we believe it is critical that existing health boards remain in place during the transition of services to aregional board. We also believe, as we have previously stated, that CHCs have a pivotal role inacting as the collective customer's advocate in lobbying for the unmet needs ofindividual Albertans and in monitoring the quality and appropriateness of services delivered by the Regional Health Board. In implementing health system regionalization, we believe that the initial thrust must come from the provincial government-setting the ground rules and guiding principles for the development of Regional Health Boards and CHCs. As well, the government must continue to provide clear timeframes and expectations for communities to move into regionalization. The time required, and the processes used to implement aregional approach, however, must be allowed to vary based on the level ofdevelopment and the needs of each region. As well, the specific organizational model used in each region must be appropriate for that region's value base and its own unique corporate culture. .. .5 -in- Page 5 Change theory shows us that lasting change can be realized only through evolution-not through revolution. This applies equally to health systems reform and the formation of Regional Health Boards. Each community mustbe given a reasonable time to develop iisown sense of ownership ofa regional approach to health services. InWest Central Alberta, ourregion will develop notasa single giant step but rather asa series ofever- stretching infant stepswhich will quickenasthe actors involved strengthen their senseoftrust and inter- connectedness. With theseinfant steps(orbuilding blocks)in mind,we believethatthe Regional Board's authority should evolve. There are, as well, a number of systems issues which must be addressed at the provincial level before Regional Boards will be in a position to maximize their potential. These systems issues include the developmentofprovincial health goals; the cleardelineation ofbasicservicesto be offered either within or throughthe region; the definition ofminimum standards ofservice to be achieved; the identification of indicators used to measure each standard; the development of a comprehensive health services information system throughout the province; and clearly stated expectations regarding the aUocation/re- allocation of funding by envelope. Withthese building blocks in mind, aswell, thevarious services should be phased under the authority of the Regional Board according to anagreed uponimplementation plan. hi closing, we supportthe government's efforts to create asystem which is resrjensive to conm^ by placing control atthe regional rather thanthe provincial level; andwhichbalances the healthsystem's current focus on treatment byemphasizing disease andaccident prevention, consumer information, health education, health promotion and early intervention. Our regional health system will be refined through cnntimiing dialogue with other agencies. As our deliberations proceed, we would be interested in receiving yourinput ^ Thank you for this opportornity to provide inputto the health regionalization process. Sincerely, Anne Auriat r Vice-Chairman ofthe Board ss jP^ ^ "-115- CENTRAL OFFICE P. O. Box 6240 Edson, Alberta •-..- v_' U T7E 1T7 ALBERTA WEST CENTRAL HEALTH UNIT Ph: 723-4421 Fax: 723-6299 March 8, 1994 Mr. Roelof Heinen Chairman, Task Force on Regionalization Health Plan Coordination Project County of Lethbridge No. 26 905 - 4th Avenue South Lethbridge, Alberta T1J4E4 Dear Mr. Heinen: I am writing in follow-up to Mr. Patrick Bohan's February 28 letter in which he outlined aproposal for the "Evergreen Health Region" bounded by the Breton, Devon, Drayton Valley, Leduc and Westaskiwin hospital districts. " I want the members ofyour Task Force to know that my Board does not support the creation ofa region based on hospital districts. My Board supports the use ofmunicipal boundaries as much as possible to serve as bnflding blocks for regions-and that includes the "Evergreen Health Region". "Evergreen Health Region" is the creation offive hospital boards. It does not, in any way, represent the combined efforts ofeither the communities which will beimpacted orthe health agencies which serve this population. In its meetings so far, the group has made no attempt to develop aparmership either with the communities or amongst the health agencies involved. Infact, the group's Chairman, Mr. Bohan, has stated that there is no need for partnerships because, in his opinion, all health agencies are being disbanded with the exception ofhospitals-which will be responsible for delrvering all services in the health system ofthe future. In the words ofone member ofmy Board, "this is not developing a partnership, it's a takeover." Mr. Bohan states that "Meetings have been held with local Mayors and Reeves within the region and with the exception ofDrayton Valley Council, which is looking at amunicipal governance model for I health, all other councils have expressed support" The proposed region includes Drayton Valley, the Municipal District ofBrazeau No. 77 and part ofthe Municipal District ofYellowhead No. 94. My - Board's representatives from each ofthe above councils state that the "Evergreen Health Region" has not met with their mayor or reeve to seek support for the proposed region. . . . 2 DRAYTON VALLEY - BRETON EVANSBURG GRANDE CACHE HINTON Box 5280 Box 59 Box 478 1280 A Switzer Dr. TOE OMO TOE 0T0 TOE 0Y0 T7V 1T5 Ph: 542-4415 Ph: 727-2288 Ph: 827-3504 Ph: 865-2277 Fax: 542-5894 Fax: 727-2079 Fax: 827-2406 Fax: 865-3727 -115- Page 2 Nor has the governance position taken in Mr. Bohan's letter been discussed in the organizational meetings to date. Althoughaversion ofthis oiganizational model,andothermodels,were distributed at the closingofthe last meeting, the group hasnot had an opportunity to discuss these matters, let alone reach a consensus. hi any governance model, public health, because of its population focus, must continue to be regionally based. The model, as proposed by Mr. Bohan, does not allow public health to maintain its population focus. I»l la closing, we support the government's efforts to create asystemwhichis responsive to community needs by shifting morecontrol to the regional level; and which balances the health system's current focus on treatment I do not believe that theseobjectives will be achieved by activities such aswe areseeing with the "Evergreen Health Region" to date. Should youwish to discuss this matter in greater detail, I would be pleased to do so. Sincerely, W Floyd McLennan Chairman ofthe Board ss cc. Town ofDrayton Valley $w Municipal District ofBrazeau No. 77 Municipal District ofYellowhead No. 94 jffl r •p^ r ijpi IVM- I7pr?r^r?nn nr? ydlbcrra MUNICIPAL AFFAIRS CityCentre, 10155-102 Street In Replying Please Quote: Edmonton, Alberta Canada T5J 4L4 March 24,1994 Mr. Layne Johnson Manager MD of Brazeau No 77 Box 77 Drayton Valley AB TOE OMO Dear Mr. Johnson: The Unconditional Municipal GrantProgram was introducedin the 1994/95 budget. This programwill be administered by Alberta MunicipalAffairs and incorporates five previously separate programs from different departments: • Municipal Assistance Grant (Alberta Municipal Affairs) • Public Transit Operating Assistance Grant (Alberta Transportation and Utilities) • Municipal Police AssistanceGrant (Alberta Justice) r • Urban Parks Operating Grant (Alberta Community Development) • Family and Community Support Services (Alberta Family and Social Services) Information on the Unconditional Municipal Grant Program was sent out to each municipalityon March 9,1994 as partof the Minister's budget information package. However, both Alberta Family and Social Services and Alberta Municipal Affairs have received numerous calls about the Family and Community Support Services (FCSS) component. There is still some confusion about what the changes mean to municipalities and to FCSS programs and projects. Although some information has alreadybeen provided to municipalities, we have put together the following information to help clarify the situation for municipalities that are now j^a participating in the Family and Community Support Services program. -115- Effective April 1, 1994, formal responsibility for FCSS legislation, funding, and program administration will betransferred to Municipal Affairs. Various aspects f ofthis change are discussed below. m Legislation The FCSS Act and Regulations will be transferred to Municipal Affairsand will m be reviewed in the future. However, the new arrangements will still allow local [ communities to carry on with FCSS-supported initiatives as approved by their municipal councils. i Funding P As of April 1, 1994, the FCSS funding will be identified as a component of the ^ Unconditional Municipal Grant Program. Municipalities will have two choices regarding their FCSS money: Option 1. Municipalities can collect their FCSS funds unconditionally and use the money to supportcurrent FCSS projects (or other priorities). Municipalities doing I this must provide Municipal Affairs general information on how they spend their Unconditional Municipal Grant funds in theirannual information return. Municipalities m choosing Option 1 do not have to meetthe current FCSS program requirements with \i respect to cost-sharing, financial reporting, etc. m Option 2. Alternatively, municipalities can sign formal FCSS agreements with MunicipalAffairs for 1994/95. Thosedoing so will not receive any more money from the Province than otherwise, and the funding will in fact become conditional. All r existing FCSS conditions will then have to be met, including submitting audited financial statements and contributing $0.25 for every provincial dollar provided. Municipalities choosing Option 2 will be required to repay any provincial funds P not covered by the required municipal contributions or spent on ineligible items. Some larger municipalities may want to sign FCSS agreements because they are r still planning to spend more on FCSS activities than their full provincial funding allocation (plus their required 20 percent FCSS share) covers. We have been advised that most of the 10-12 municipalities that have been spending this much money want to ; continue recovering cost-shared federal dollars for their excess funding of FCSS activities. Option 2 agreements will be required for municipalities seeking such federal p cost-shared dollars. Family and Social Services will handle all these federal claims under the Canada Assistance Plan. \\ Municipalities choosing the second optionmust sign a formal agreement with Municipal Affairs by July 15,1994. This agreement must cover all of their FCSS funding. Municipalities must choose between Option 1 or Option 2, not some of both. FCSS funding will be unconditional, as in the first option, for any municipality that has not signed an agreement by July 15. Joint Projects Municipalities participating injointFCSS projects with other municipalities can continue these under Option 1and make appropriate arrangements among themselves to transfer funds as required. If municipalities do want their FCSS funding component paid to another municipality on their behalf, they must sign an inter-municipal agreement to that effect. As well, the lead municipality coordinating thejoint FCSS program must sign a formal agreement with Municipal Affairs by July 15, 1994. Doing this means thatall the p Option 2 conditions (cost sharing, audited financial statements, etc.) will apply. Payments ws Each year, the unconditional grants will be paid in April, August, and December. Thefirst payment, one-third of thetotal grant, will go out in early April, so FCSS advances will not be required. Subsequent payments will be adjusted for all municipalities that sign FCSS agreements so that they get all of theirFCSS funding conditionally. The FCSS payments made to municipalities with formal FCSS agreements will be in accordance with those agreements. 1994 Allocations The Unconditional Municipal Grant has been allocated to municipalities in accordance with the decisions made regarding the contributing programs before the decision was made to pool their budgets. With regard to FCSS, an overall annual reduction of five percent was announced on January 18, 1994. However, the specific reduction for many municipalities participating in FCSS exceeded 5% because of the change to unconditional funding, previous funding arrangements, population growth and other factors. pn ft>°* -IIV pi 551 Because of this, Family and Social Services is providing one-time transitional grants to municipalities whose 1994-95 FCSS allocations are less than 95% of their 1993-94 FCSS funding. For joint programs FSS is paying this transitional grant to the lead municipalities. Other participating municipalities may have to contact the lead municipalities running their joint FCSS program about funding adjustments. jp Reporting Although Option 1 funding is unconditional, municipalities are to advise Municipal Affairs on how the funds are spent. This information is to be provided on a general functional basis only - the amount of Unconditional Municipal Grant Program money spent on protective services, transportation, and other municipal functions r without any further breakdown required. This will be in the statistical part of the municipality's annual information return (a draft of the relevent page is attached). A special audited report will not be required. Municipalities that sign formal FCSS agreements (Option 2) will be subject to the same financial reporting requirements as FCSS now imposes. Administration and Consultation Family and Social Services (FSS) will continue to deal with all matters regarding the 1993/94 FCSS agreements, including the financial reporting requirements. FSS will act on behalfof Municipal Affairs in administering the formal FCSS agreements with participating municipalities. Except for the changes outlined here (and such other modifications as Municipal Affairs and FSS mutually agree to), these FCSS agreements will be administered in the same fashion as in 1993/94. Family and Social Services will keep some regional consultants to continue to provide a link between the department and thecommunity, to assist municipalities with preventive services, and to support community initiatives. Municipal Affairs staff will be administering the FCSS funds if they are taken unconditionally as part of the Unconditional Municipal GrantProgram. Contacts For further information about the FCSS component of the Unconditional Municipal Grant Program, please call Brian Peddigrew at 427-2995 or Lynda Downey at 427-2523. W18- Family and Social Services will contact you regarding financial reporting requirements forl993/94 (and regarding 1994/95 requirements if you sign a formal su FCSS agreement by July 15). If you have any questions concerning financial reporting or your transitional grant, please call Paula Dorval of Family and Social Services at 427-2803. SI I hope this information helps you to betterunderstand the FCSS component of the Unconditional Municipal Grant Program. » Yours truly, cGowan Assistant Deputy Minister m Local Government Services Division ^ ip> !|RI ifffl -119- r APPLICATION OF FUNDS RECEIVED FROM UNCONDITIONAL MUNICIPAL GRANT PROGRAM Total General Government p> Protective Services Transportation Environmental Use and Protection Public Health and Welfare , Planning and Development , Recreation and Culture Utilities (Gas, Power, Telephone).. Other Total pi pi 5W) \Jh /tep£ac& yLt^C ^^t^^^/y - p^_^_^ £• Correction to the Council Meeting Minutes, 94 04 14 QUESTION PERIOD Mr. Heinrich offered clarification for Committee of the Whole, stating that these meetings were a more informal discussion of an issue than the normal council meeting format. They are open to the public. Council has in fact been more liberal in the amount of discussion on an issue very similar to a Committee of the Whole meeting. Council could check the Corporate Review for a clearer definition or contact Mr. Metcalf. Wes Tweedle's comments Mr. Heinrich complimented council on not requiring written advance notice from the public on the topics they wish to discuss with council. We, the public appreciate this flexibility. Mr. Heinrich was of the opinion council should not have set the precedent they have today by supplying the gravel for Mr. Olyny^s road. Mr. Heinrich suggested council develop a policy dealing with M.D. gravelling and maintenance of lease or private roads. That way, no one would feel council is favouring someone. Everyone will be treated the same. Reeve Lambert agreed it was a good idea to develop an policy and suggested council will likely work on one. BEING A BY-LAW TO DEAL WITH PROCEDURE AND THE TRANSACTING OF BUSINESS OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77 BY-LAW NO. 163-92 BEING A BY-LAW OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77, IN THE PROVINCE OF ALBERTA, TO REGULATE THE PROCEEDINGS IN THE COUNCIL OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77 AND IN THE COMMITTEES THEREOF, AND TO DEFINE CERTAIN OF THE DUTIES OF THE COUNCIL, THE COMMITTEES AND CERTAIN OFFICERS OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77. WHEREAS, the Municipal Government Act prescribes certain requirements and makes certain provisions with respect to meetings of Council, and further provides that Council may make rules and regulations with respect to its meetings and proceedings, the conduct of its members, the appointment of committees and the transaction of its business; NOW THEREFORE, the Council of the Municipal District of Brazeau No. 77 duly assembled enacts as follows: 1.0 This By-Law may be cited as "The Procedure By-Law". 2.0 DEFINITIONS AND INTERPRETATION 2.1 In this By-Law: (a) "Acting Reeve" is the Member selected by Council to preside at any meeting of Council in the absence or incapacity of both the Reeve and the Deputy Reeve; (b) "Agenda" is the list of items and order of business for any meeting of Council or its committees; (c) "Business Arising" is any item of business which a Member of Council wishes to place before Council by means of a motion that arises as a natural consequence of, and is directly related to any matter which Council has just considered; (d) "By-Law" is a By-Law of the Municipality; (e) "Committee" is a committee, board, commission, authority or other body duly appointed by Council; (f) "Committee of the Whole" is Members of Council present at a meeting of Council sitting in committee; (g) "Council" is the Reeve and Councillors of the Municipality elected pursuant to the provisions of the Local Authorities Election Act whose term is unexpired, who have not resigned and who continue to be eligible to hold office as such under the terms of the Municipal Government Act; (h) "Deputy Reeve" is the member of Council duly appointed by Council to act as Reeve in the absence or incapacity of the Reeve; (i) "Member" is a Member of Council duly elected and continuing to hold office or a Member of a committee of Council duly appointed to that committee; J* - 2 - (j) "Motion to File" is a motion which is made for the purpose of acknowledging the particular item, report or recommendation under consideration and of having the item, report or recommendation placed in the records of the Municipal Secretary for future reference with no additional action being taken thereto at the present time; (k) "Municipal Manager" is that person appointed by Council in accordance with the Municipal Government Act; (1) "Municipal Secretary" is that person appointed by Council pursuant to the Municipal Government Act and any other person designated by Council to perform the duties of the Municipal Secretary; (m) "Municipal Solicitor" is that person appointed pursuant to the Municipal Government Act and any person designated by Council to perform the duties of the Municipal Solicitor; (n) "Municipality" is the Corporation of the Municipal District of Brazeau No. 77 and where the context so requires, the area included within the boundaries of the Municipality; (o) "New Business" is business dealing with a matter which has not been introduced at the same or a previous meeting and of which no notice has been given of the intention to present it; (p) "Point of Information" is a request directed to the Reeve or presiding Member, or through the Chair to another Member or to the staff, for information relevant to the business at hand, but not related to a Point of Procedure; (q) "Point of Order" is the raising of a question by a Member with the view of calling attention to any departure from the Procedure By-Law or the customary modes or proceedings in debate or in the conduct of the Council's business. (r) "Privilege" (Point of) refers to all matters affecting the rights and immunities of the Council collectively or the position and conduct of Members of Council in their respective character as elected representatives; (s) "Privilege" (Question of) is the raising of a question which concerns a Member of Council, or the Council collectively, when a Member believes that another Member has spoken disrespectfully towards him or the Council, or when he believes his comments have been misunderstood or misinterpreted by another Member or Members; (t) "Public Hearing" is a meeting of Council which is convened to hear matters pursuant to: (i) the Planning Act, (ii) any other Act, (iii) any other matter which Council directs may be considered at a Public Hearing; - 3 - (u) "Question Period" is that time set aside at the end of a meeting for members of the electorate who may be in attendance at any meeting to ask specific questions; (v) "Quorum" is the majority of Members eligible to vote: (i) in the case of Council one half (1/2) of its Members plus one (1), (ii) all other committees, one half (1/2) of the Members so named, plus one (1), unless Council provides otherwise; (w) "Reeve" is the Member of Council duly elected by Council pursuant to Section 27.1 of the Municipal Government Act to act as Reeve; (x) "Special Meeting" is a meeting convened by the Municipal Secretary when requested pursuant to the Municipal Government Act; (y) "Substantive Motion" is any motion except a motion to: (i) extend the time of a meeting, (ii) refer, (iii) amend, (iv) table, or (v) adjourn; (z) "Unfinished Business" is business which has been raised at the same or a previous meeting and which has not been completed; (aa) "Waiver of Notice of Motion" is a motion presented for Council's consideration requesting Council to waive the requirement of giving written notice to Council that a matter which the mover of the motion wishes to bring immediately before Council for consideration. 2.2 In this By-Law words importing male persons include female persons. 3.0 APPLICATION 3.1 From the date of the passing of this By-Law the following rules and regulations only shall be observed for the order and dispatch of business in Council and all committees thereof, and all motions, rules or regulations existing which are inconsistent with this By-Law are hereby repealed. 3.2 This By-Law shall not be repealed, amended or suspended, except so far as the terms hereof permit, unless it is repealed, amended or suspended: (a) by a By-Law unanimously passed at a regular or special meeting of the Council at which all the members thereof are present; or > - 4 - (b) by a By-Law passed at a regular meeting of Council pursuant to a notice in writing given and openly announced at a meeting of the Council held at least 5 days prior to such meeting and setting out the substantial effect of the proposed By-Law. 4.0 ORGANIZATIONAL MEETING 4.1 At the Organizational Meeting following a civic election, the seating of the newly elected Council members or re elected members wanting to change seats shall be determined by lot for the term of office of the Council. 4.2 In case the seat of any member of Council becomes vacant by reason of death, resignation or otherwise, the member elected to fill his place shall occupy his seat in the Council Chamber. 4.3 The Municipal Secretary shall fix the time and place for the Organizational Meeting, the business of the meeting being limited to: (a) the administration of the oath and the introduction of new Members should the meeting follow the general municipal election; (b) the appointment of a Reeve and Deputy Reeve; (c) the appointment of Members to act on committees, commissions, boards and other bodies on which Council is entitled to representation; and (d) Any such other business as is required by the Municipal Government Act or determined by Council. 4.4 An Organizational Meeting shall be held annually and the Municipal Secretary shall: (a) take the chair; (b) call the meeting to order; (c) in the case of the meeting immediately following a civic election, preside over the meeting until the Oath as prescribed by the Oaths of Office Act has been administered to all members of Council; (d) preside over the meeting until the election of a person to be Reeve and the Oath of Office has been administered to the Reeve. 4.5 After the Reeve has taken the Oath he shall assume the chair and preside over the remainder of the meeting. 4.6 Annually the Municipal Manager shall cause to be placed in one or more newspapers published in the Municipality, an advertisement inviting residents of the Municipality to apply for any vacancies which will be required to be filled that year on any boards, committees, commissions, authorities and other bodies, to which Council appoints residents. 4.7 All appointments to boards, committees, commissions, authorities, and other bodies that Council is entitled to make shall be reviewed annually, unless otherwise specified by a unanimous vote of Council. - 5 - 5.0 MEETINGS OF COUNCIL 5.1 (a) Regular Meetings of Council shall be held on the second Thursday and the Wednesday before the Fourth Thursday of each month at 9:30 a.m. in the Council Chambers, Municipal District of Brazeau No. 77 Administration Building, Drayton Valley, Alberta, provided that where a regular Council meeting falls *7 % on a holiday, the meeting shall be held on the next following day, not being a holiday. •0< (b) The date and/or time of a regular meeting of Council may be changed by a majority of all members of Council provided changes are made no later than the regular meeting prior to the meeting to be changed. (c) Any scheduled regular meeting of Council may be cancelled by consent of a majority of all members o f Council . (d) Only the first Council Meeting in the month of October in the year of a Civic Election shall be held unless an emergency meeting is required at the call of the Chair. 5.2 When it is necessary to continue the meeting beyond the relevant meeting date the meeting will continue at 9:30 a.m. on the day following the said day unless otherwise determined by a vote of a majority of all members of Council present. 5.3 On the day of a Council Meeting, Council shall adjourn at 4:00 p.m. in the afternoon if in session at that hour, unless otherwise determined by a vote of a majority of V all members of Council present, provided that a motion v to extend the time of the meeting beyond the said hour of 4:00 p.m. may be made and passed either while in Council or in Committee of the Whole 5.4 Unless there shall be a quorum present in half an hour after the time appointed for the meeting of Council, or within half an hour of the time appointed for the meeting to reconvene after a recess or other adjournment, the Municipal Secretary shall call the roll and take down the names of the members present and the Council meeting shall then stand absolutely adjourned until the next regular meeting unless a special meeting is duly called in the interim. 5.5 Whenever a vote on any matter before Council or a committee cannot be taken because of loss of a quorum, the loss of quorum resulting from: (a) the excusing of a member or members of Council from voting by a resolution of Council, or (b) the disqualification of a member or members of Council from voting, then the matter shall be the first business to be proceeded with and disposed of at the next regular meeting of the committee or Council. If a quorum is lost for any reason other than the aforementioned reasons in (a) or (b), the meeting is adjourned. 5.6 A quorum of Council shall be a majority of those members elected and serving on Council. /Ij" - 6 - 5.7 Subject to Section 5.4 hereof, as soon after the hour of the meeting as there is a quorum present, the Reeve, or in his absence, the Deputy Reeve, or in the absence of both, the Acting Reeve shall take the chair and the members shall be called to order. 5.8 Immediately after the Acting Reeve has taken his seat, the minutes of the preceding meeting shall be read by the Municipal Secretary in order that errors or omissions may be corrected by Council and the minutes adopted. Reading of the minutes shall not be necessary if they have been previously circulated to the members of Council, in which case on motion they may be adopted as circulated or as amended. 5.9 The Reeve shall preserve order, decorum and decide questions of procedure subject to an appeal to the Council. The decision of the Reeve shall be final unless reversed by a majority vote of all Council members present without debate. 5.10 When the Reeve is called upon to decide a point of order or practice, the point shall be stated without unnecessary comment, and the Reeve shall cite the rule or authority applicable to the same. 5.11 If the Reeve leaves the chair, he shall call on the Deputy Reeve, or in his absence the Acting Reeve, to fill his place until he resumes the chair. \The Reeve shall , A leave his chair if he desires to take parVin the debate^ pc^^ 5.12 Members, in speaking to any question or motion, shall address themselves only to the Reeve. 5.13 When two or more members desire to speak to a matter, the Reeve shall settle the priority, subject to a motion being made that any member who wishes to address the chair, "be now heard", which motion shall be put without comment or debate. 5.14 During the reading of the minutes, reports, communications or other papers, and when a member or any person is addressing the Council, silence shall be observed and no one shall be allowed to disturb the meeting, unless otherwise provided. 5.15 When the Reeve is putting the question, and until the Reeve has declared the result of the vote, no member of Council shall walk across or out of the room or make any noise or disturbance; nor, when a member of Council is speaking, shall any other member of Council interrupt him except to raise a point of order; nor shall a member of Council pass between the speaker and the chair. 5.16 A member of Council, called to order, shall immediately cease to speak, but shall be given an opportunity to appeal before close of the debate. The Council, if appealed to, shall decide the same without debate. 5.17 No member of Council shall: (a) speak disrespectfully of the Sovereign, or any of the Royal Family, or of the Governor General, or of the Lieutenant-Governor, or persons administering the Government of Canada or of this province; Ikt* - 7 - (b) use offensive words in or against the Council or against any member thereof; (c) speak except upon the question in debate; (d) reflect upon any vote of the Council except for the purpose of moving that such vote be rescinded; (e) resist the rules of Council; or (f) disobey the decision of the Reeve or of the Council on any question of order or practice or upon the interpretation of the rules of the Council. 5.18 In case any member of Council shall breach the provisions of section 5.18, he may be ordered by Council, on motion, to leave his seat for that meeting, and in case of his refusing to do so, he may, on order of the Reeve, be removed therefrom by the police or special constable, but in case of ample apology being made by the offender, he may, on motion put without debate, be permitted to forthwith resume his seat. 5.19 Any member of the public who, while in Council Chambers, interrupts or disturbs the proceedings of Council by words or actions and who, when so requested by the Reeve, refuses to end such interruption or to leave the Council Chambers if so requested, shall be guilty of an offence and liable on conviction to the penalties provided for in the Offences Procedures Act. 6.0 MOTIONS OF COUNCIL 6-1 A motion is not properly before Council and shall not be considered until it has been moved by a Member. 6.2 The Reeve or the Municipal Secretary, if requested, shall read the motion aloud unless the motion has appeared in the agenda. 6.3 After a motion has been moved, it is the property of Council and may not be withdrawn without the consent of the majority of Council. /\ . , n U>rO<\v tckQuS D• *• Council may give permission by majority vote to withdraw any motion at the request of the mover before the motion has been put and voted on. 6-5 Except as specifically provided elsewhere in this By-Law, the following motions are debatable by Council: (a) A motion arising out of any matter or thing included in the agenda for the Council meeting at which it is debated; (b) A motion concerning any questions, matter, subject or thing tabled indefinitely from a previous meeting of Council or tabled for a meeting at which it is discussed ; (c) A motion for concurrence in, rejection of, or further reconsideration of a report to Council; (d) A motion arising out of any matter dealt with in respect to Council; (e) A motion for the second reading of a By-Law; (f) A motion for the third reading of a By-Law; - 8 - (g) A motion for appointment or dismissal of a committee; (h) A motion for Council to go into Committee of the Whole; (i) A motion for amendment to any By-Law properly before Council or any matter arising directly out of any By-Law properly before Council; (j) A motion to file; (k) Such other motion made upon routine proceedings as may be required for: (i) the observance of the proprieties of the Council, (ii) the maintenance of the authority of Council, (iii) the appointment or conduct of its officers, (iv) the arrangement of its business, (v) the arrangement of its proceedings, (vi) the correctness of its records, (vii) the fixing of its meetings or the days and times of its meetings, or (viii) the time of the meeting or adjournment thereof. 6.6 When a motion has been made and is being considered by Council, no Member may make any other motion except a motion to: (a) Amend a motion; (b) Refer the main question to some other person or group for consideration; (c) Table the main question; (d) Adjourn the meeting. 6.7 A Member moving a motion to table any matter whether the matter is contained in a petition, enquiry, motion or other matter before the Council, shall include in the tabling motion: (a) The time at the present meeting or the date of a future Regular or Special Meeting to which the matter is to be tabled: or (b) A provision that the matter is to be tabled indefinitely . 6.8 A motion to table a matter shall not be debated except as to the time when Council will again consider the matter. 6.9 A matter which has been tabled indefinitely or to a particular date shall not be again considered by Council before the date set except on a vote of a majority of the Members of Council present and voting on it. - 9 - 6.10 When dealing with the subject matter of a motion where a committee has been appointed for that purpose, or a Municipal department or official would normally deal with such matters, Council may refer the question before it to the appropriate committee of Council or to the Municipal Manager. 6.11 A motion to refer a matter shall be put immediately without amendment or debate. 6.12 A Member of Council who is moving a referral motion shall be required to include in the motion: (a) The terms on which the motion is being referred; (b) The time when the matter is to be returned; and (c) Whatever explanation is necessary as to the purpose of the motion. 6.13 Notwithstanding Subsection 6.2 when a motion to refer a matter is made the Member making the motion may ask the Chair questions relative to any of those matters provided in Subsection 6.12. 6.14 Notwithstanding Subsection 6.11 or anything elsewhere contained in this By-Law, a Member, after a motion has been made, may with the consent of Council: (a) On his own initiative while he is speaking on the same; or (b) When requested by another Member speaking on the motion; change the wording of the motion or agree to a change proposed by another Member if the alteration does not change the intention of the motion. 6.15 A motion containing several distinct propositions is not out of order for that reason alone. 6.16 Where a motion contains two or more propositions and when: (a) A majority of Council so requires; or (b) The Reeve, Deputy Reeve or Acting Reeve presiding so orders; Council shall vote on each proposition separately. 7.0 MOTIONS OUT OF ORDER 7.1 When the Reeve or other member of Council decides a motion is out of order he shall so advise Council and shall cite the rule or authority applicable thereto. 7.2 Any Member of Council may move a motion questioning the ruling of the Chair. 8.0 AMENDMENTS TO MOTIONS 8.1 Notwithstanding anything elsewhere herein contained, no amendment shall be made to a motion: (a) to refer a question to some other person or body for consideration ; - 10 - (b) to table a question except as to time; (c) To postpone discussion on a matter to a stated time; (d) To adjourn a meeting; or (e) For the first reading of a By-Law. 8.2 While a motion is under discussion by Council a Member may not move an amendment which: (a) Does not relate to the subject matter of the principal motion; or (b) Is directly contrary to the principal motion. 8.3 The Reeve or a member of Council shall allow only one amendment at a time to the principal motion before Council and only one amendment to that amendment may be allowed at a time. 8.4 A Member who moved a motion may not move an amendment to it. .5 The Reeve or a member of Council shall not put amendments in the reverse order to which thev have been moved. 8.6 When all amendments are voted upon, the Reeve or a member of Council shall put the principal motion, incorporating therein any amendments already adopted thereto. 9.0 DEBATE ON MOTION 9.1 A Member wishing to speak on a matter before the Meeting should indicate his or her intentions by raising his or her hand and being recognized by the Chair and should not speak more than once until every Member has had the opportunity to speak except: (a) In the explanation of a material part of his or her speech which may have been misunderstood; or (b) In reply, to close debate after everyone else wishing to speak on the matter has spoken, provided that the Member presented the motion to the Meeting. 9.2 Unless Council by a majority vote shall extend the time, no Member shall speak longer than: (a) Ten (10) minutes on any original motion before Council; or (b) Five (5) minutes on any amendment before Council; (c) Five (5) minutes for closing debate on an original motion or on an amendment. 9.3 When the Reeve or Acting Reeve wishes to join in the ) debate on a question or motion properly before Council, he shall vacate the Chair and request the Deputy Reeve or Acting Reeve to take the Chair. "S>^ - 11 - 9.4 When the Reeve or Acting Reeve wishes to make a motion or participate in the debate, he shall vacate the Chair and request the Deputy Reeve or Acting Chairman if the Deputy Reeve is not in attendance, to take the Chair and the Reeve or presiding Member may remain out of the Chair until the motion has been dealt with. 9.5 When a Member has closed debate, the Reeve or Acting Reeve shall put the motion to a vote. 9.6 When the motion has been declared put, no Member shall debate further on the question or speak any words except to request that the motion be read aloud. 9.7 It shall be the duty of the Reeve or Acting Reeve to determine what motions or amendments are in order, subject to an appeal to the Council, and decline to put any motion before Council which he deems to be clearly out of order or contrary to law. 10.0 VOTING ON MOTIONS 10.1 Members of Council must be in their designated Council seat at the call of the question in order to vote. (a) Whenever this By-Law requires that a motion be made, a By-Law be passed or any other action be taken by a vote of: (i) A simple majority of Council; (ii) Two-thirds (2/3) of Council or any other fraction of Council Members; or (iii) All members of Council; the requirements shall be interpreted as meaning such majority, fraction or total of the Members of Council who are present and voting on the matter, provided the Municipal Government Act, or some other relevant Statute does not specify differently. (b) A question or motion shall be declared lost when it: (i) Does not receive the majority vote of council members present; or a greater majority vote as provided by statute or this By-Law; (ii) Receives an equal number of votes. 10.2 Each Member of Council present shall vote on every division of every motion unless such Member is pursuant to the provisions of the Municipal Government Act disqualified from voting. 10.3 Notwithstanding the provisions of Subsection 10.2, a member present who refuses or fails to vote on any issue shall be deemed to have voted in the affirmative. 10.4 Upon a vote on a matter the names of those who vote for and those who vote against a motion shall be entered in the minutes by the Municipal Secretary. However, when a vote is unanimous it shall be so recorded. 10>5 Once the Reeve has polled the members on a division and has announced the result of a vote on the motion, no Member shall change his vote without the unanimous consent of the other Members present. M. rf' - 12 - 10.6 Whenever a Statute of the Province of Alberta, a Regulation made thereunder, or this or any other By-Law of the Municipality requires a designated majority greater than a simple majority to pass a motion on any matter, the motion may not be rescinded or amended by less than the majority required by the Statute Regulation or By-Law. 11.0 RECONSIDERING AND RESCINDING A MOTION 11.1 When a Member wishes Council to reconsider, alter or rescind any motion already passed or action taken at a previous meeting, and when such matter does not appear on the Agenda, he shall bring the matter before Council by a Notice of Motion which shall: (a) Be given at a Regular Meeting preceding the meeting at which he wishes Council to reconsider the matter; (b) Specify the meeting at which he proposes to bring the matter to Council; and (c) Indicate in the substantive portion of the motion the action which he wishes to propose that council shall take on the matter; (d) Unless Council by vote of two-thirds (2/3) of the Members present and voting thereon waives the requirement for Notice. 11.2 When Council wishes to reconsider any action taken on the subject matter of any motion passed at the same meeting, a Member may move to reconsider the matter and if a majority of the Members of Council vote for reconsideration the matter may again be dealt with at the same meeting. 11.3 Where a matter on which Council has made a previous motion or taken a previous action is properly before Council, Council by a simple majority may pass a motion which alters, rescinds or conflicts with any previous action taken or motion made without specifying that the previous motion or action is being altered or rescinded and the provisions of such motion shall override the provisions of any previous motion with which they conflict. 11.4 Notwithstanding anything provided in this Section, where pursuant to any motion duly passed by Council the Municipality has a contractual liability obligation, Council shall not reconsider, alter, vary, revoke, rescind or replace the motion except to the extent that it does not attempt to avoid or interfere with the liability or obligation. 11.5 Questions may be put to the Reeve, or through him to any member of Council or any employee present, concerning any By-Law, motion or other matter connected with the business of the Municipality. 11.6 Where an answer to an inquiry has been given, any member of the Council may, at the meeting at which such answer is given, move that the subject matter of the inquiry and of the answer thereto, or of any part or parts of such inquiry or of such answer be now debated. Upon such )rf - 13 - motion being carried by a vote of two-thirds (2/3) of the members of Council present without debate, the subject of the motion shall thereupon be open to discussion and debate; or the member may re-introduce the motion by way of Notice of Motion. 12.0 NOTICES OF MOTION 12.1 A Member wishing to introduce a new matter for consideration by Council shall submit the motion to the Municipal Secretary for consideration by the Council at its next meeting. 12.2 Subsection (1) shall not be construed as preventing a motion on any subject matter discussed or dealt with pursuant to an item appearing on the Agenda for the meeting at which it is discussed or preventing a motion on a question of privilege. 12.3 Notwithstanding Subsection (1), Council may on a two- thirds (2/3) vote waive the requirement for Notice contained in this Section, however, such a matter would then be considered as Urgent Business (see Section 14). 12.4 A Notice of Motion and the substance thereof shall be: (a) In writing or dictated and taken in writing by the Municipal Secretary; (b) Presented to the Municipal Secretary; and (c) May be referred to the Municipal Manager for a subsequent report to Council. 13.0 AGENDA FOR COUNCIL MEETINGS 13.1 The Municipal Secretary shall prepare the agenda of Council, together with copies of all reports and communications to be dealt with at each regular meeting, and he shall place these at the disposal of Council. 13.2 The Municipal Secretary shall ensure copies of the Agenda are : (a) Delivered to the normal Councillor incoming receptacle so that it will be received in each case not less than three (3) clear days before the time for commencement of the regular meeting for which it was prepared; (b) Distributed to all Municipal officials and heads of Municipal Departments who are entitled to receive copies thereof; and (c) Made available to the general public as required. 13.3 All submissions for inclusion in the Agenda for Regular Meetings of Council shall be in the hands of the Municipal Secretary not later than four (4) p.m. on the Thursday the week before the Council Meeting. 13.4 The Municipal Secretary may prepare an addendum to the agenda with further items to be considered by Council at all regular meetings. - 14 - 14.0 STANDING POLICY COMMITTEES AND SPECIAL COMMITTEES 14.1 Subject to the provisions of the Municipal Government Act, Council may appoint such Standing and Special Committees as are necessary or expedient for the orderly and efficient handling of the affairs of the Municipality and may establish generally or in detail the: (a) Duties and responsibilities; (b) composition; and (c) duration of a committee so established. 14.2 The size of a quorum required for a meeting of a special or standing committee shall be determined on the number of members specifically named to the committee only. 14.3 Unless Council designates the chairman of a committee or designates who shall select the chairman or the manner in which he/she shall be selected each standing or special committee shall select its own chairman. 15.0 COMMITTEE OF THE WHOLE 15.1 Whenever a member of Council considers it appropriate that a matter be discussed in the forum of the Committee of the Whole, it may be so moved. 15.2 Whenever reports of committees are presented to the Council, the Chairman of the committee or any other member of Council may move that the Council go into Committee of the Whole to discuss the report. 15.3 Whenever a motion to go into Committee of the Whole has been carried, the Reeve of the Council meeting shall, before leaving the chair, call upon: (a) the Chairman of the Committee whose report is being discussed; or (b) in his absence the Deputy Chairman, or in his absence, any other member of the Committee; or (c) if no particular committee report is being discussed, the Deputy Reeve, or in his absence, the Acting Chairman or in the absence of both, any other member of Council, to preside over the Committee of the Whole (hereinafter referred to in Sections 14.4 to 14.8 as the "Chairman"). The Chairman shall ensure the usual rules of order are preserved therein and shall report the proceedings of the Committee of the Whole to the Council. 15.4 The rules of the Council shall be observed in the Committee of the Whole, as far as may be applicable, except that: (a) no motion for the previous quesion shall be allowed; (b) Members may speak more than once; (c) the name of the Chairman shall appear on all reports and recommendations by the Committee; - 15 - (d) The Municipal Secretary, or his designate, shall record the minutes of the Committee. (e) All Committee of the Whole Meetings are held in public . 16.0 CHALLENGE TO THE CHAIR 16.1 Whenever a Member wishes to challenge the ruling of the Chair the motion "That the decision of the Chair be overruled" shall be made, in which case the question shall be put immediately without debate. 16.2 The Chair shall be governed by the vote of the majority of the Members of Council present, and the names of the Members of Council voting for or against the motion shall be recorded in the minutes. 16.3 If the Reeve or Acting Reeve refuses to put the question, "That the decision of the Chair be overruled", the Council shall forthwith request the Deputy Reeve, or if the Deputy Reeve is the presiding Member or is absent, the Reeve or Acting Chairman to proceed, from the floor if necessary, in accordance with Subsection (1). 16.4 Any resolution or motion carried under the circumstances mentioned in Subsection (3) is effectual and binding as if carried under the chairmanship of the Reeve. 17.0 COMMUNICATIONS AND PETITIONS 17.1 Notwithstanding the provisions of the Municipal Government Act respecting petitions, where a person or group of persons wishes to bring any matter to the attention of Council or to have any matter considered by Council, a letter, petition or other communication shall be addressed to the Municipal Secretary which letter, petition or other communication shall: (a) Be printed, typewritten or legible written; (b) Clearly set out the matter at issue and the request made of Council in respect thereof, including a request to speak to Council if that is what is wished; (c) In the case of a letter or communication: (i) be signed with the correct name of the writer, and (ii) contain the correct mailing address of the writer ; (d) In the case of a petition: (i) be signed by at least two persons, (ii) set out the civic address of each petitioner, and (iii) indicate the name of a spokesman. 17.2 Where a matter has been considered by Council and dealt with in any final form, subject to the provisions of Section 11, no letter, petition or other communication on substantively the same matter shall be considered by Council until there has been a lapse of at least two (2) *-Jic/' - 16 - months from the date Council previously disposed of the matter. 17.3 Notwithstanding Section 17.2, Council by a majority vote of Council may again consider a matter at a time earlier than two (2) months. 17.4 On receipt of a communication intended for Council, the Municipal Secretary shall refer it to Council. 17.5 Except for reports made to Council by a member attending a meeting or investigating a matter for or on behalf of Council, Members shall not present matters for consideration of Council by submitting letters for inclusion in the Agenda but shall do so by written enquiry or by Notice of Motion. 18.0 PERSONS WISHING TO ADDRESS COUNCIL 18.1 Notwithstanding any provision of this By-Law, Council shall grant a fair hearing to persons entitled, under provincial legislation, to make verbal submissions to Council. 18.2 When a person or a representative of any group of persons wishes to address a Council on a matter whether or not it is on the Agenda, he shall so advise the Municipal Manager prior to the next Regular Council Meeting and Council may on a majority affirmative vote allow the person or representative to address it. 18.3 No person shall address Council for more than thirty (30) minutes, exclusive of the time required to answer questions put to him by Council. 18.4 Notwithstanding Subsections (1) and (2), a person representing himself, or other owner of land, the public at large or any local group of residents or property owners may address Council on a planning matter being considered at a Public Hearing pursuant to the Planning Act, subject to the limitations of time, manner for receiving representations and presentation of oral submissions as may have been established by Council. 19.0 BY-LAWS 19.1 Where a Committee of Council approves the principals of the subject matter of a proposed By-Law it shall refer the matter to the Municipal Manager with instructions for the preparation of the By-Law. 19.2 Unless and until the By-Law is approved by the Municipal Manager as to form, a committee to which a By-Law is referred for preparation shall not submit the By-Law to Council in final form for consideration to enact. 19.3 Notwithstanding subsections 1 and 2 above, the Municipal Manager may introduce any By-Law required to enact decisions of Council or considered for review of Council in matters considered in the general public good. 19.4 Where a By-Law is presented to Council for enactment, the Municipal Manager shall cause the number and short title of the By-Law to appear in the Agenda in the appropriate place. At. , - 17 - 19.5 The Municipal Manager shall cause the By-Law to be copied in full and forwarded to the Members of Council with the Agenda. 19.6 Every By-Law shall have three (3) readings. 19.7 A By-Law shall be passed when a majority of the Members present and voting on the third reading vote in favour of the By-Law, provided the Municipal Government Act, some other applicable Provincial Statute or Municipal By- Law does not require a greater majority. 19.8 A By-Law shall be introduced for first reading by a motion that the By-Law, specifying its number and short title, be read a first time. 19.9 Council shall vote on the motion for first reading of a By-Law without amendment or debate, except as allowed by this section. 19.10 If a Member does not elaborate on the subject matter of the By-Law or phrase his question so as to set out his opinion for or against the By-Law, notwithstanding the provisions of Subsection (9), he may ask a question or questions concerning the By-Law. 19.11 A By-Law shall be introduced for second reading by a motion that it be read a second time, specifying the number of the By-Law. 19.12 After a member has made a motion for second reading of a By-Law, Council may: (a) Debate the substance of the By-Law; and (b) Propose and consider amendments to the By-Law. 19.13 A proposed amendment shall be put to a vote and if carried shall be considered as having been read a first time and incorporated in the By-Law. 19.14 Council may after first reading of a By-Law go into Committee of the Whole to debate it. 19.15 After a motion has been made for second reading of a By- Law or after Council has gone into Committee of the Whole to debate second reading, a Member may require all or any portion of the By-Law to be read at length unless provided to Council prior to the meeting in the agenda. 19.16 The Municipal Secretary shall be responsible for keeping a record of: (a) Any amendments to a By-Law passed by Council; and (b) Amendments recommended by the Committee of the Whole. 19.17 When all amendments have been accepted or rejected, a motion for second reading of the By-Law, as amended, shall be put. 19.18 A motion for third reading of By-Law shall give the number and short title of the By-Law. 19.19 It shall not be necessary to read a By-Law aloud for third reading. 10' - 18 - 19.20 A By-Law shall not be given more than two readings at one meeting unless the Members present at the meeting unanimously agree that the By-Law may be presented to Council for third reading at the same meeting at which it received two readings. 19.21 When Council unanimously agrees that a By-Law may be presented for third reading at a meeting at which it has received two readings, the third reading requires no greater majority of affirmative votes to pass the By-Law than if it had received third reading at a subsequent meeting. 19.22 When a By-Law has been given three readings by Council it: (a) Becomes a municipal enactment of the Municipality; and (b) Is effective immediately unless the By-Law itself or an applicable Provincial Statute provides otherwise. 19.23 After passage, a By-Law shall be signed by the Reeve, Deputy Reeve or Acting Reeve presiding at the meeting at which the By-Law was passed, and by the Municipal Secretary, and shall be impressed with the corporate seal of the Municipality, pursuant to the provisions of the Municipal Government Act. 19.24 In conformance with the Municipal Government Act: (a) If a By-Law does not receive third reading within one (1) year from date of the first reading, the readings are deemed to have been rescinded; and (b) If a By-Law is defeated on third reading the previous readings are deemed to have been rescinded. The same By-Law cannot be brought back before Council for a period of three (3) months of the third reading being taken except with the consent of Council prior to the meeting at which the By-Law is reintroduced. 19.25 All By-Laws shall be consolidated and printed by the Municipal Secretary as required. 20.0 ENQUIRIES 20.1 Unless an Enquiry from a Member specifies that he wishes the Enquiry and the answer to appear on a subsequent Council Agenda the Municipal Manager to whom the Enquiry is directed shall send or give the answer directly to the Member making the Enquiry and neither the Enquiry nor the answer shall appear in the Council Agenda. 20.2 When the Enquiry of a Member involves a written answer to be given at a future meeting and it appears to the Municipal Manager that the cost to the Municipality which would be incurred by reason of: (a) Time of Municipality employees which must be taken from performance of their regular duties or overtime which must be worked; (b) The need to hire additional employees; or AL- :¥»' - 19 - (c) The necessity of obtaining and paying for the information from other than Municipal employees; is likely to be more than Five hundred ($500.00) dollars and no appropriation has been made for such expenditure in the Budget of any Department the Municipal Manager shall report the anticipated cost to Council before undertaking the Enquiry. 20.3 When the Municipal Manager has reported to Council pursuant to Subsection 20.2, Council may: (a) Direct that the Municipal Manager proceed with the investigation necessary to answer the Enquiry; and (b) Provide in a supplementary budget or otherwise for the payment of the costs thereof. 21.0 OTHER 21.1 No Member of Council shall have the power to direct or interfere with the performance of any work of the Municipality. The employee in charge shall be subject only to their superior officer (if any) and to the council or to any Committee to which Council may give authority in that behalf (while acting in that capacity and not otherwise). Nothing in the foregoing shall in any way interfere with or restrict the right of a member or Council to seek information from any officer or employee of the Municipality. Any action contrary to this section shall be referred to the Municipal Manager and reported to Council through the Reeve. 21 .2 Members of Council recognize that independent action, leBislat^PeCifiCalKly Provided f°r ^ provincial liabilityT?Si •.5 ofi theV7 Municipality.be a Pers°nal liability and not a 21.3 The Municipal Manager is a non-voting ex-officio member or all committees. 21.4 If directed by Council any Member appointed to a Commission Board or other body must vote in accordance with Council direction. 21.5 (a) All points of order or procedure not provided for in this By-Law shall be decided in accordance with the newly revised Roberts Rules of Order. (b) On points of order or procedure not provided for in ^a; of this By-Law, the Bourinot's Rules of Order Jrd Revised Edition will be used. READ a first time this 13th day of August , 1992. READ a second time this 20th day of August , 1992. READ a cnird tirae and finallv ed th. a third 20th day of August A.D., 1992. '-m^La MANAGER XJCKol