UNIVERSITY of GUELPH BOARD of GOVERNORS Wednesday, March 23, 1994, 3:00 P.M
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REVISED—March 21, 1994 UNIVERSITY OF GUELPH BOARD OF GOVERNORS Wednesday, March 23, 1994, 3:00 p.m. Room 424, University Centre, University of Guelph - REVISED AGENDA- (Combining February 23 and March 23 Business) 3:00 - 3:15 pm Presentation by Strategic Planning Commission Tab# I. Approval of Agenda (B. Brock) - Motion 1 II. Approval of Minutes (B. Brock) - Motion 2 III. Business Arising from the Minutes (B. Brock) - Information IV. Joint Faculty Policies Committee Proposed Revisions (I. Campbell) - Motion 3 V. Pensions and Benefits Committee Report (c. Bedasse) i. Early Retirement Window Program - Motion 21 ii. Change to Committee Composition - Information 21 VI. Finance Committee Report (M. McEwen) i. Financial Results as of December 1993 - Information 4 ii. University Borrowing Policy - Motion iii. Funding the Early Retirement Window Program - Motions VII. Physical Resources and Property Committee Report (T. Lonsdale) i. Athletics Facility Renovations - Information 5 VIII. Membership Committee Report (B. Pattison) i. Extension of LGC Appointment - Information 6 ii. Undergraduate Student Election Results - Motion 22 iii. Graduate Student Election Results - Motion 22 IX. Executive Committee Report (B. Brock) i. Amendments to Professional, Retirement and Non-Professional Pension Plans - Information 7 ii. Task Force on University Accountability - Information 8 iii. Audit Committee Composition, 1994 - Information 9 iv. Appointment of Associate Vice-President Academic - Information 10 X. University of Guelph (Crown Agency) Foundation (M. Rozanski) - Information 11 XI. Proposed New By-Laws (B. Brock) i. Indemnification - First Reading 12 ii. Conflict of Interest - First Reading XII. Proposed Change to Committee Structure Document (M. Sabia) i. Audit Committee - Motion 13 XIII. University Centre Annual Report, 1992-93 (B. McNaughton) - Information 14 PAGE 2 March 23, 1994, 3:00 p.m. BOARD OF GOVERNORS -- REVISED AGENDA TAB# XIV. Report of the President (M. Rozanaki) i. Appointments and Promotions - Information 15 ii. Status Report - Information iii. Interim Appointment, University Affairs and Development - Information XV. Other Business IN CAMERA XVI. Executive Committee Report (B. Brock) i. Research Park Centre, Phase Two - Information 16 ii. Resignation and Appointment on Board of Trustees - Information 17 XVII. Report of the Physical Resources roperty Committee cr. Lonadale) i. 9 College Avenue Wes uelph 1"11)11 - Motion 18 XVIII. In-Camera Report of the President (M. Rozanaki) i. In-Camera Status Report - Information 19 XIX. Adjournment XX. Status Reports - Information 20 UNIVERSITY of GUELPH BOARD OF GOVERNORS Wednesday, March 23, 1994 - MOTIONS - Approval of Agenda RESOLVED, That the agenda be approved as presented. Approval of Minutes RESOLVED, That the minutes of the 229th meeting of the Board be approved, as presented. Joint Faculty Policies Committee Proposed Revisions RESOLVED, That the Faculty Policy, section entitled Appointments Policy, as outlined be approved. RESOLVED, That the Faculty Policy on Evaluation of Chairs for Time and Performance Step Increases as outlined be approved. RESOLVED, That the Faculty Policies on Disciplinary Action and Dismissal as outlined be approved. RESOLVED, That the Faculty Policy on Selection Committees for Department Chairs as outlined be approved. Early Retirement Window Program RESOLVED, That effective September 30, 1994 the Pension Plan text be amended to incorporate: (a) an ad-hoc full inflation protection adjustment be made to pensions in payment in respect of the 1993-94 year, at a cost of $2.0 million to the pension plan surplus; (b) an 1/8 of 1% permanent improvement to the inflation protection formula by moving from CPI-2.5 % to CPI-2.375 %, at a cost of $2.775 million to the pension plan surplus; (c) $2 million of pension fund surplus be allocated towards a permanent early retirement program which will move the current formula of age 60 plus 35 years of service towards a rule of 85 (a combination of age plus service). RESOLVED, That the University commit up to $10 million of the pension plan surplus for the implementation of an Early Retirement Program. March 23, 1994 Page 2 MOTIONS RESOLVED, That approval be granted for the payment of a lump-sum from operating funds to each retiree according to the formula no. of months of employment remaining to age 65 X 1 months salary 8 in support of the Early Retirement Program. RESOLVED, That approval for the early retirement program for regular full-time employees and lump-sum repayment practice are contingent on a) CRESAP repayments of $1 million per year continue on schedule until repaid; and b) that any accumulated early retirement lump-sum costs be repaid over a period not to exceed 37 months (from August 1, 1994 to August 30, 1997) from accumulated savings; and c) that the University's operating budget for the next three fiscal years, other than for a) and b) above, remain balanced at all times. University Borrowing Policy RESOLVED, That the University Borrowing Policy be approved. Graduate Student Election Results RESOLVED, That Daniel Sellen be appointed to the Board of Governors as the graduate student representative, for a one-year term, effective July 1, 1994. Undergraduate Student Election Results RESOLVED, That Ann Bilanski and Chris Niebler be appointed to the Board of Governors as the two undergraduate student representatives, each for a one-year term, effective July 1, 1994. Proposed New By-Laws i. Indemnification - First Reading ii. Conflict of Interest - First Reading Proposed Change to Committee Structure Document--Audit Committee RESOLVED, That the Board of Governors Committee Structure Document, section governing the Audit Committee, be replaced with the Audit Committee Terms of Reference, as presented, be approved. In-Camera Session RESOLVED, That Larry Milligan, Charles Ferguson, lain Campbell, Ken Murray, Roger Phillips and Roger Jenkins be invited to remain for the in-camera session. BACKGROUND INFORMATION FOR TASK FORCES, STRATEGIC PLANNING COMMISSION 94-02-04 FOREWORD The following information has been assembled for members of the task forces of the Strategic Planning Commission to provide a context for their activities and to expedite completion of their job. The charge to the Commission from President Rozanski sets the stage for our activities. Out of this has grown the Strategic Planning Process. The mandates of the individual task forces corresponds to material provided to the University Community in December and early January. Suggestions of the process to be followed by the task forces and the nature of the reports to be prepared are designed to promote a consistent approach among task forces. We are looking forward to your participation in this important and exciting activity. B. Kay C. Rooke Co-chairs 2 TABLE OF CONTENTS Page I Charge to Commission, M. Rozanski 4 II A Summary of the Strategic Planning Process at Guelph 6 (1) Steps and outcome in Level I Strategic Planning 6 (2) Outcome of Level II in Strategic Planning 8 (3) Outcome of Level III in Strategic Planning 9 (4) Tentative schedule of activities 9 III Task Force Details 12 (1) Environmental Scan: Economic and Technological Forces 12 (2) Environmental Scan: Social, Demographic and Educational 13 Forces (3) Environmental Scan: Political/Legal Forces, U. of G. 14 Image and Competitive/Collaborative Position vis-a-vis other Post- Secondary Institutions (4) Assessment of Values and Institutional Climate/Culture 15 (5) Strengths and Weaknesses: Human, Financial and Physical Plant 16 (6) Strengths and Weaknesses: Administrative and Academic Support 17 (7) Strengths and Weaknesses: Services to Students 18 (8) Strengths and Weaknesses: Academic Program and Research 19 3 UNIVEITY P'GUELPH OFFICE OF THE PRESIDENT To: Strategic Planning Commission Froth: Mordechai Rozanski ri/r/ Subject: CHARGE TO THE STRATEGIC PLANNING COMMISSION Date: November 17, 1993 From its inception, the University of Guelph has taken an active and continuing interest in identifying the goals it should pursue as an institution. The first university review of its aims and objectives resulted in the Aims and Objectives document of 1972, with the next major enunciation of a revised set of aims and objectives being contained in the 1985 document "Toward 2000. That document, which has served as a touchstone for all subsequent planning efforts, called for a review of the Aims of the University no later than 1995. Today, we find the university challenged by a number of external forces, not least of which is a dramatic reduction in the level of government funding that comes after more than a decade of slowly reducing per capita support for universities. If we are not to revert to crisis management, we will require a positive, deliberate and creative planning approach to the challenge of defining and reordering our institutional priorities over the next decade. I, therefore, charge the Commission with developing recommendations regarding the mission and future direction of the University over the next decade and with developing an on-going process for the review and implementation of these recommendations - - all in-the service of ensuring our academic quality and institutional vitality into the 21st century. While the Commission will build on previous planning efforts, particularly the important contribution of the Academic Restructuring Committee, I ask that you consider the questions and contexts raised in my letter of October 6th, 1993, and among other issues focus specifically