Donmar Warehouse Projects Ltd HEAD OF FINANCE

Responsible to: Executive Director

Responsible for: Management Accountant, Finance Assistant

Location 3 Dryden Street, London WC2E 9NA

Term of employment Full time, permanent position

Working Hours 40 hours per week and evening work where necessary

Salary Dependent on experience

ABOUT THE DONMAR

“Powerhouses do not come much smaller, nor more powerful, than the Donmar Warehouse” Sunday Times “The Donmar is a credit to the British stage” Observer “One of the glories of London’s theatre scene” Evening Standard

The Donmar Warehouse, led by Michael Longhurst, Artistic Director and Henny Finch, Executive Director, is a 251-seat subsidised theatre located in the heart of Covent Garden in London’s West End.

Since 1992 the Donmar has built a reputation for artistic excellence as one of the UK’s leading producing theatres.

From our iconic warehouse space in the heart of London’s West End, we create world-class theatre with international impact. Our intimate auditorium offers audiences – 95,000 annually - a unique shared experience, and an unparalleled connection with performers.

We believe that representation matters; diversity of identity, of perspective, of lived experience enriches our work and our lives.

We develop new artists and future audiences through our renowned training programmes and our Discover educational activity in schools and communities.

We share the theatre we make widely through transfers, tours and on screen.

A registered charity, with a turnover of around £7m/year, the Donmar is funded by a combination of Arts Council England investment (7%), box office (35%) fundraising from individuals, Trusts and Foundations and corporate sponsorships (53%), and other income (5%).

Our Recent History

Michael Longhurst was appointed Artistic Director in June 2018, officially taking over from Josie Rourke in March 2019. Michael is an award-winning stage director. His civil rights-era musical Caroline, or Change, starring Sharon D Clarke, completed sell-out runs at Chichester and Hampstead before

Page 1 of 7 transferring to the West End in November 2018. In April 2020, it transfers to Broadway. Michael’s smash-hit production of Peter Shaffer’s Amadeus featuring orchestral accompaniment from the Southbank Sinfonia, opened to exceptional reviews at the National Theatre in 2016 and completed two sell-out engagements in the Olivier Theatre. His Royal Court production of Nick Payne’s Constellations transferred to the West End (starring Sally Hawkins and Rafe Spall) and Broadway (starring Jake Gyllenhaal and Ruth Wilson) winning the Evening Standard Award for Best Play as well as receiving Olivier, Drama Desk and Tony nominations.

Our Covent Garden Home

The Donmar moved into Donmar Dryden Street in March 2014, a building which provides a rehearsal, office and education space for the organisation.

While the Donmar Warehouse theatre on Earlham Street in Covent Garden has been home to Donmar performances since the establishment of the company in 1992, the Ambassador Theatre Group (ATG) was landlord and operator of the theatre until 2016. The Donmar took on full responsibility for the Donmar Warehouse theatre building, and key operations including box office, in January 2017. The theatre’s bar and retail operation continues in partnership with ATG. We are currently in planning for a significant capital project which will fully refurbish the theatre in 2021.

PURPOSE OF THE JOB

The Head of Finance is part of the Senior Management Team of the Company along with the Executive (Artistic Director and Executive Director), General Manager, Director of Development, Head of New Work, Director of Marketing, Casting Director and Head of Participation.

The Head of Finance is responsible for the overall company-wide management of the Company’s finances, including financial reporting to the Executive, and leading financial discussions with the Board. They are responsible for consolidating and developing tight systems of financial management and accountability to ensure the efficient and effective operation of the Company. They report directly to the Executive Director and prepare management accounts monthly and Annual Accounts for audit for presenting to the Audit, Finance and Operations Committee and the Board for review and approval. They work with the General Manager on financial aspects of the Donmar’s relationship with its external services provider ATG for the operation of the theatre, and with the Executive Director on the financial impact of annual programming and strategic projects including the planned capital project.

DUTIES AND RESPONSIBILITIES

Strategy, planning and reporting:

 Work with the Executive Director on the Company’s long-term financial strategy, developing plans for long term resilience.  Support the Executive and Board with excellent financial information and analysis to drive decision-making and to identify and deliver initiatives to increase income and reduce expenditure.  Develop and maintain the company’s financial projections and risk register and associated internal planning  Oversee financial reporting across the organisation and to the Board and relevant committees and advise on strategic financial development

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 Ensure that the legal reporting obligations of the Company are met. This will include administering DWP Ltd and its subsidiaries at Companies House.  With the rest of the SMT, ensure all activities comply with the necessary standards including Health & Safety, legal, environmental policies, accounting standards, and general duty of care

Financial Management  Consolidate and develop tight systems of financial management and accountability across the organisation  Support the Senior Management Team in controlling expenditure and maximising spend within their departments, challenging colleagues when necessary to manage the trade- offs required for delivery of the organisational strategy  Manage income and expenditure within agreed budgets with budget holders and for the company overall, and work with the finance team to ensure that systems and processes are accurate and robust  Oversee the finance team in the collection, preparation and reconciliation of financial data for Donmar Warehouse Projects Ltd and its subsidiaries, representing the theatre’s activities and running budgets for use in planning the financial years ahead  Oversee the finance team in the preparation of budgets and reforecasts and deliver financial reports to the Audit, Finance & Operations Committee and the Board  Oversee the finance team in delivery of payroll, VAT returns and the preparation and production of quarterly and annual accounts for the auditors, Charity Commission and Arts Council England  Lead on key financial matters such as VAT and the Theatre Tax Relief scheme  Oversee the Company’s trading subsidiaries: Donmar Productions Ltd, Donmar in the West

End Ltd, Donmar Films Ltd  Oversee the American Friends of the Donmar Theatre Inc., a company registered in the US.

Risk & compliance  Take responsibility for setting, managing and regularly updating the Company’s organisation-wide risk management and disaster recovery plans  Oversee liaison with insurance providers, including regular review of policies and negotiation of appropriate cover.  Take lead responsibility for the Company’s policies and practices relating to Health and Safety, Licencing and Regulation, Child Protection, Data Protection, Employment Law and other relevant compliance matters.

Systems and controls  Ensure that appropriate financial and operational controls and reports are in place to support cost and income control and financial resilience  Ensure that effective systems are in place to manage the day-to-day financial operations, robust sign off procedures are operating and all statutory obligations (eg HMRC, Charity Commission, Companies House) are met.

Capital Project  Take senior management responsibility for the financial management of the Company’s planned capital project, reporting regularly on financial progress to the Board, the Executive Director and Project Director.

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 Sit on the Capital Project working group, and be responsible for holding the Project to account in all its financial aspects, including creating strategic financial plans for the operation of the theatre post-refurbishment.  Support the capital Project Director, monitoring the feasibility and management of capital plans and their financial impact

Key stakeholders:  Lead the Audit, Finance and Operations Committee meetings  Submit year end reports and audited accounts for the Charity Commission, providing necessary materials where requested.  Maintain key external relationships including auditor, bank and HMRC  Provide financial information to Arts Council England and other stakeholders as requested

Contribute to the Donmar’s culture:  Input into strategic conversations as a member of the SMT  Represent the Company at Development, Educational and other events where necessary

Management

 Line manage and offer appropriate support to the Management Accountant and Finance Assistant.  Undertake regular appraisals of all line-managed staff in accordance with the Company’s HR policies and procedures.

General  Comply at all times with the Company’s Equal Opportunities and Health & Safety policies and procedures and all other relevant Company policies in force from time to time.  Carry out any other relevant duties as reasonably required by the Executive Director.

PERSON SPECIFICATION

Skills and experience  Fully qualified accountant with at least five years’ post qualified experience  Experience of working at Board level, presenting written and verbal financial reports  Financial experience including using financial software (Sage)  Experience of cashflow forecasting  Experience of VAT  Experience of production or project accounting  Knowledge of financial compliancy issues for the charitable sector  Knowledge of charity accounting and trading subsidiaries  Line management experience  Experience of working for an arts organisation  Educated to degree level or equivalent experience  Fully computer literate: word processing; spread sheets; database; internet and email

Communication  Excellent written and verbal communication  Able to adapt approach to different stakeholders and individuals  Able to build and grow internal relationships

Page 4 of 7  Sensitive to others’ needs, attitudes and beliefs  Able to motivate and inspire others

Organisational  Excellent administrative, organisational and time management skills  Able to balance conflicting priorities, deliver to tight deadlines and thrive in a dynamic environment  Able to identify opportunities to improve efficiency  Aware of data security issues and cyber risk

Flexibility and Resilience  Able to maintain a positive and calm attitude  Able to work flexibly in terms of methods, approach and timekeeping  Able to learns from mistakes and encourage others to do the same  Able to balance the requirements of legislation and policy with practical day to day issues  Proactive and a self-starter  Ability and willingness to work outside of normal office hours when required

Team Working  Strong team leader and proven decision-maker with good instincts, able to delegate and take control, and listen to and value others’ contributions  Supportive of other team members  Enthusiasm for theatre and the work of the Donmar

Holiday 25 days a year (rising a day per year, up to 5 years)

Benefits (post-probation)  Travel season ticket loan  Subsidised gym membership  Monthly theatre ticket allowance  Free annual eye tests  Cycle to work bike loan scheme  Free h Club membership  3% pension contribution in Donmar’s stakeholder pension scheme and entitled to contribute any amount in full %

The deadline for applications is 12 pm on Monday 24th February. We also ask for every application to come with an accompanying cover letter explaining your interest in the role and highlighting any relevant experience.

For any queries, please contact Ellie Prideaux at Trace Recruitment on:

[email protected] / 02070428429

Page 5 of 7 Equal Opportunities Monitoring Form The Donmar Warehouse is committed to promoting theatre as an activity for all. In order to achieve this, the Donmar undertakes to ensure that all job applicants, employees and participants are treated equally and encouraged to develop and maximise their true potential irrespective of their background. The questionnaire is not obligatory but, by completing it, you will help us monitor the effectiveness of our equal opportunities policies.

The questions and categories below are issued by Arts Council England. They used the following sources in creating these categories: the Office for National Statistics for ethnicity categories; the recognized social model for disability categories; and best practice guidance published by Stonewall for sexuality categories.

The information provided will be detached from your application by a member staff not involved in the selection process and used for monitoring purposes only.

Position applied for: Head of Finance Where did you see the position advertised?

Gender ☐Male ☐Female ☐Non-binary ☐Other (Please specify) ☐Prefer not to say

Is this the gender which you were assigned at birth? ☐Yes ☐No ☐Prefer not to say

Age ☐ 0-19 years ☐ 20-34 years ☐ 35-49 years ☐ 50-64 years ☐ 65+ years ☐ Prefer not to say

Ethnic Origin

Asian or Asian British ☐Bangladeshi ☐Chinese ☐Indian ☐Pakistani ☐Any other Asian background

Black or black British ☐African ☐Caribbean ☐ Any other Black/African/Caribbean background

Mixed ☐White and Asian ☐White and Black African ☐White and Black Caribbean ☐Any other Mixed/Multiple ethnic background (Please specify)

White ☐English/ Welsh/ Scottish/ Northern Irish/ British ☐Gypsy or Irish Traveller

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☐Irish ☐Any other white background (Please specify) Other ethnic groups ☐Arab ☐Other ethnic group (Please specify) ☐Prefer not to say

Disability The Equality Act 2010 defines a disabled person as someone who has a physical or mental impairment which has a substantial and long-term negative effect on their ability to carry out normal day-to-day activities.

Do you have a disability? ☐Yes ☐ No

If yes, please specify ☐Cognitive or learning difficulties ☐Hearing impairment/Deaf ☐Invisible disabilities ☐Mental health condition ☐Physical disabilities ☐Visual impairment ☐Other long term/chronic condition ☐Prefer not to say (Please specify)

If invited for interview, would you require us to make any reasonable adjustments? ☐Yes (Please specify) ☐No

Sexuality ☐Bisexual ☐Gay Man ☐Gay Woman/Lesbian ☐Heterosexual/Straight ☐Other (Please specify ☐Prefer not to say

We’re always looking to improve how we monitor our recruitment data. We would appreciate hearing your feedback on this form, if you have any:

Thank you

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