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Alexandria Transit Company Board of Directors Meeting

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Alexandria Transit Company Board of Directors Meeting Alexandria Transit Company Board of Directors Meeting Wednesday, December 11th, 2019 5:30 p.m. Alexandria City Hall, 301 King Street Meeting Agenda ITEM DESCRIPTION PAGE # PRESENTER #1 Public Comment N/A All Special Recognition – Chairman will present a special Board Member Recognition and Resolution Chairman Kaplan #2 Consideration of Meeting Minutes Approval a) November 13, 2019 2-4 All #3 Board Member Announcements & Presentations a) Chairman’s Report Chairman Kaplan N/A b) T&ES Directors Report Board Members c) Any Others #4 General Manager’s Report a) Management Report b) Performance Report 5-11 Mr. Baker c) Operating Report d) GM’s Summary Report #5 Financial Report a) October Financial Update b) October Balance Sheet 12-16 Mr. Davis c) October Summary Income Statement d) October Budget vs. Actual (BVA) #6 New Business a) General Managers FY21 Proposed Budget 17-21 Baker/Davis b) ATV Network Final Report and Recommendations 22-31 Baker/Barna #7 Next Meeting Date & Adjournment The next regular meeting will take place Wednesday, January 8th, 2019 at 5:30 p.m., 32 All Alexandria City Hall, Council Workroom 2nd Floor. ATC Board Agenda Detail Agenda Item #: 2 Item Title: Meeting Minutes Contact: Fatima Ahmed, Clerk to the Board Attachments: None Customer Impact: None Board Action: Consideration of Approval Alexandria Transit Company (ATC) BOARD OF DIRECTORS MEETING MINUTES OCTOBER 23, 2019 A meeting of the Board of Directors of the Alexandria Transit Company was held on Wednesday, November 13th, 2019 at the Alexandria City Hall Council Chambers, 301 King Street, Alexandria, VA 22314. Board members present were David Kaplan, Kerry Donley, Ian Greaves, Matt Harris, Jim Kapsis, Steve Klejst and Yon Lambert. Richard Lawrence was excused from attending. Staff members and visitors attending were: Josh Baker, Raymond Mui, Fatima Ahmed, Martin Barna, Evan Davis, Whitney Code, Diana Conteras, Tristan Cunningham, Jim Maslanka, Alicia Wright, Lisa Henty, Steve Sindiong, Ashley Labadie and Karen Levy. There were 54 visitors/guest speakers present. The board holds meetings every second Wednesday from September to June and all are welcome to attend. Board Meeting The Chairman called the meeting to order at 5:37 pm, followed by round table introductions. Agenda Item #1– Alexandria Transit Vision Plan Public Hearing (5:46 pm) #1a – ATV Update and Presentation Martin Barna, Director of Planning presented the draft recommendation of the network. • The ATV Project Team is seeking final input from the Board on investment levels and route decisions so that the final ATV Network design can be presented to the Board in December o The Board provided the following guidance for the ATV, relating to the Seminary/Janneys Alternative: • To look at the AT2 direct impact, the AT2 segment needs to be resolved and the intent is to minimize fiscal impacts to any extent possible. • Determine the service that needs to be removed (i.e. other regular routes) or provide specific cost to retain similar service to the existing AT2 • There are activity centers that are impacted by the AT2 and the Board desires to ensure some level of service as opposed to none. #1b – Public Hearing (6:32 pm) The Chairman called 27 speakers whom all provided comments and feedback on the draft recommendation. Any remaining speakers desiring to speak were offered opportunity to do so. #1c – Public Comment for Non-ATV-Matters (7:56 pm) There was no public comment • A Motion by Kerry Donley with Second by Matt Harris was made to close the public comment period. o The motion carried unanimously Page | 2 Agenda Item #6a – ATV Final Report Guidance, Budget Scenarios and Consideration Discussion The Chairman of the Board called Evan Davis, Director of Finance & Administration to present the FY2021 Budget Supplemental & Reduction Scenarios. • The service levels and net subsidy impact for 4% and 8% growth was discussed with the Board and feedback was solicited. Following extensive discussion, the Board issued direction to staff to return with final recommendations at the December meeting. Further, such recommendations must include the replacement for the AT2 service segment or provide alternatives for maintaining the service in a cost neutral manner. • Mr. Davis presented the following information pertaining to budget Reduction Options in alignment with the direction of the City Manager to present 2.5% reduction scenarios • Following the presentation by Mr. Davis, the Board issued guidance that staff to focus on option #2 with the least service cuts and to implement exterior bus advertising . Specific instructions were presented for Mr. Davis to return with specific fiscal amounts attached to each scenario . Further discussion was carried pertaining to exterior bus advertising on DASH, following this the Board provided direction to the General Manager to further explore bus advertising and return with a proposed advertising program at a future date irrespective of any direction in the budget process. • Following presentation by Mr. Davis of supplemental budget proposals, the following guidance was provided: • Priority shall be applied to state of good repair (capital) projects above those of the ATV or any other priorities. Agenda Item #2 – Consideration of Meeting Minutes Approval (9:01 pm) Approval of Minutes: • A Motion by Yon Lambert with Second by Matt Harris was made to approve the minutes of the prior meeting as amended, changing the executive session and adjournment time to 7:55pm and 8:05pm respectively. o The motion carried unanimously Agenda Item #3 – Reports, Updates and Other Business Item #3a – Chairman’s Report (9:03pm) • The chairman recognized Meredith MacNab and Robert MacNab who were present, announcing Meredith MacNab has resigned from the Board, and that further Ms. MacNab will be recognized at the December Board Meeting. • The chairman reported that 1 application has been received for the board vacancy, with 3 other applicants expressing interest in the position. Further, he encouraged anyone present who may have an interest in serving to contact Fatima Ahmed to submit an application. o The Chairman asked the Secretary to send the announcement to the Board members so that they can share it on their social media. Further, he asked that staff re-advertise the position. Item #3b –T&ES Directors Report (9:09 pm) Yon Lambert provided a brief review of his written report, which was shared with the board in advance. There was no further discussion. Staff Reports Agenda Item #4 – General Manager’s Report (9:10 pm) Josh Baker provided a brief review of his written report, which was shared with the board in advance. There was no further discussion. Agenda Item #5 - Financial Report (9:12 pm) Evan Davis provided a brief review of his written report, which was shared with the board in advance. There was no further discussion. Page | 3 Agenda Item #6a– ATV Final Report Guidance, Budget Scenarios and Considerations Discussion Noted above. Agenda Item #6b – First Transit Safety & Security Manager Contract (9:16 pm) In response to the previous meetings concerns and questions, the General Manager provided written answers and briefly discussed the following key points: • Description of Position and the justification of purpose • Impacts on the budget, assessment of budget implication • Implication of Federal Funding, if any. Could this position participate? • Accountability relationship and the reporting of this position • Compare the contract extension for First Transit against the current contract/budget Kerry Donley moved for approval of this contract with Second by Yon Lambert. o The motion carried unanimously Agenda Item #6c – General Managers Customer Advisory Committees (9:31 pm) The General Manager presented a proposed resolution by the Board to support and adopt the formation of Customer Advisory Committee(s). The resolution was discussed as included in the packet. • A Motion by Yon Lambert with Second by Steven Klejst was offered to adopt the resolution as written in the Board packet. o The motion carried unanimously The Chairman expressed appreciation to the General Manager for reflecting the input from the Board and for pursuing this important advocacy project. Agenda Item #8 – Next Meeting Date & Adjournment (9:45 pm) • Adjournment at 9:45 pm: A Motion was offered by Kerry Donley with Second by Yon Lambert to adjourn the meeting. o The motion was carried unanimously. The next regular monthly meeting of the Alexandria Transit Company Board of Directors is December 11th, 2019 at 5:30 pm in the City Council Workroom, 301 King Street, Alexandria, VA 22314 Page | 4 ATC Board Agenda Detail Agenda Item #: 4 Item Title: DASH General Manager’s Report Contact: Josh Baker, General Manager Attachments: None Customer Impact: None Board Action: None/FYI 4a Summary: Management Report FOR THE MONTH OF OCTOBER 2019 A. RIDERSHIP: Total system ridership for the month decreased by 5.9% from last October, with 344,003 total passengers. Without the King Street Trolley, total ridership decreased by 5.8% from last October, with 280,006 passengers. October Total Average Daily October KST - Average Daily Ridership Boardings (Excluding Trolley) 3,500 14,000 3,000 12,000 2,500 10,000 2,000 8,000 1,500 6,000 Boardings Boardings 1,000 4,000 2,000 500 0 0 Weekday Saturday Sunday Weekday Saturday Sunday 2018 12,148 4,034 2,475 2018 1,978 3,007 2,400 2019 11,510 3,405 2,443 2019 1,852 3,016 2,042 % Change -5.3% -15.6% -1.3% % Change -6.3% 0.3% -14.9% B. SAFETY: DASH experienced no preventable accidents during the month of October. Page | 5 4b Summary: Performance Report (System-Wide Ridership October 2019) DASH Monthly Systemwide Ridership (FY2017-FY2020) 400,000 Major Service Disruption Event * (Safetrack, Govt Shutdown, etc) 350,000 * 300,000 * * * * * * 250,000 * * 200,000 4 Metrorail Stations 150,000 Total Monthly Riders 100,000 Boardings at 50,000 0 Avg.
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