Wordperfect Presentations

PowerPoint 2000 Page 1 PowerPoint WHAT IS PRESENTATION SOFTWARE? When you attend conference presentations or seminars, the presenter will often use a computer and an overhead projector to display the seminar material so everyone in the audience can view it on a large screen. Using a mouse, the presenter moves sequentially through a series of screens or slides. To illustrate his or her points, the presenter will use text, clip art, photographs, graphs, charts, tables and sound. Transitions will be used to move from one screen to the next. You may also receive a handout containing pictures of the slides. The software that is used for this kind of presentation is called Presentation Software. Most major software companies have produced a version of the presentation software. One of the first programs was Harvard Graphics. Other presentation software includes: Freelance Graphics (Lotus) Corel Show (Corel) PowerPoint (Microsoft) Corel WordPerfect Presentations WHAT IS PowerPoint? PowerPoint is a program that assists you when you make a presentation. It provides for easy input of text, graphics, tables and charts to produce eye catching "slides" and allows you to present on a computer screen or will print out your masters for overhead transparencies. It also allows you to make a handout of your presentation. You can enhance your computer slide show by introducing animation, sound clips, photographs and fades and wipes. The progression for your slide show can be linear or non-linear. There is a web site with a tutorial at: http://booleweb.ucc.ie/ecd/mat/guides/ppt/pptguide.html GETTING STARTED This tutorial will show you how to use the program PowerPoint to produce a presentation. After you have used this tutorial, you will be able to: Plan your presentation before you use the computer Start and exit PowerPoint Understand the functions of the Buttons and Menus Select a background from the master templates and become familiar with the various views Add a graphic from the Clipart selection and re-size the graphic Add, move and re-size clip art or photographs from other directories, programs or the Internet Change text font and format (bold, etc.) font Rearrange the order of the slides View the slide show Add transition effects and animate objects PLANNING It is most important that you plan out your presentation very carefully. There are some planning sheets provided for this on the following pages and a sample has been done for you on Effective Presentations. Think about the topic you want to present. Record some of these ideas on a sheet of paper. Examine the planning sheet on page 2. Notice that it has six rectangles, each representing a screen for your presentation. Each page has a placeholder for a title. You can have bullets if you need them. Page 3 shows what this would look like once you have entered the text and printed the handout. The screen presentation would show each rectangle individually. PowerPoint 2000 Page 2 Title Title • • • • • • • • Slide 1 Slide 2 Title Title • • • • • • • • Slide 3 Slide 4 Title Title • • • • • • • • Slide 5 Slide 6 PowerPoint 2000 Page 3 Plan -Plan -Plan Presentation Software What is your message? Know your Hints and Tips to audience Improve your Presentation Plan out your slides Slide 1 Slide 2 Use Text Effectively Importance Bold Italics Size Colour If it’s bigger, it’s Omit punctuation marks probably DON’T USE UPPER CASE LETTERS important IN SENTENCES SINCE THEY ARE HARD TO READ If it’s small, it’s probably not important Slide 3 Slide 4 Content Colour and Shapes There is sometimes a tendency to put too much information on one slide. When this happens, the reader may have difficulty Choose colour to match the theme interpreting the main point of the slide. While the slide designer has a goal of presenting the information, this goal may not be Use complementary colours achieved if the reader is not motivated to read all the text. When creating your pages, for your slideshow, keep the amount of text limited to what the reader can quickly absorb Or......... Does Red Blue stand out? Don’t put too much Red Is this easy to text on a slide read? Purple Slide 5 Slide 6 PowerPoint 2000 Page 4 STARTING THE PROGRAM Select Start – Programs - Microsoft Office – Powerpoint and the following screen at the right appears. You have several options. Select Design Template to choose the background for your design and click OK. The following screen appears. You have many options for the background for your presentation. Each category has a selection of background masters. Click on the tabs to explore them. When you select your master, be aware of the colours and how it may appear if you only have a black and white printer. Click on Design Templates tab and select Gesture.POT. Click OK. The New Slide dialogue box appears. Click in each choice and a description appears below the Cancel button. In the diagram the Title Slide is selected since this is our first one. Select Title Slide and click OK. The following screen appears. Screen Views You have several screen views. This shows the Normal View which displays the slide and the outliner. At the bottom left of the screen there are the View buttons. Click each to see the Normal View, Outline View, Slide View, Slide Sorter View and the Slide Show start button. Change to the Slide View. Slide 1 We selected Title slide for our first slide. It is set up for you to enter your title. Refer to your planning sheet. Click in the box for the title as prompted and a text editing window appears. For this tutorial, type in the title EFFECTIVE PRESENTATIONS. When complete, click outside the editing window and your title will appear. Click in the Sub Title box and enter Hints and Tips to Improve your Presentation. You have now completed the Title Page of your presentation. Note that a small rectangle indicating slide 1 appears at the top left of the page. PowerPoint 2000 Page 5 There are several ways to make the entry for the rest of your screens but we will use the point and click method (which we used for slide 1). It is also possible to include graphs and tables and graphic images. Slide 2 The status line at the bottom of the screen indicates that you are on slide 1 of 1 in your presentation. To start a new page, select Insert - New Slide and the New Slide dialogue box appears. As before, you are given a variety of options for your page layout. These include Bullet Chart, Text, Org Chart and Data Chart. Select the slide with the graphics and bullets titled Clip Art and Text (3rd. row, 2nd. Column) and then OK and a new page appears. Click in the Title area and enter Plan – Plan - Plan and then click outside the box to complete the editing. Click in the Click to add text box and then enter the text for each of the bullets as indicated on slide 2, pressing the Enter key after each one. Click outside the editing window when finished. Note that there is a small numbered rectangle for each page on the top left of your screen. Double click on the graphic symbol and insert the clip art as shown on the planning sheet (from Business category). Slide 3 Select Insert - New Slide and the New Slide dialogue box appears. Select the second one on the top row (Bulleted List). In the Title frame, click and add the title Use Text Effectively. Click on the bullets/text area and enter the bullets on the planning sheet. Use the Bold and Italic buttons where needed. Slide 4 Select Insert - New Slide and the New Slide dialogue box appears. Select the Bulleted List and Enter Importance in the title box, then enter the text for the bullets as shown in the planning sheet. Use the size button to change the size of the bulleted text (large 66 point - small 24 point). To make the large rectangle and the small circle, click on the rectangle button on the bottom toolbar, move your cursor to the slide, click and hold down the mouse button and drag out a rectangle. Select the circle tool to create a small circle. Select the object to display the handles and then select the colour fill tool to change the colour. Inserting Pictures (Clip Art) Before proceeding, go to slide 1by clicking on slide 1 on the top left of the screen and add the diagram from the Business category as shown on the planning sheet (Insert – Picture – Clip Art). Select Business Category, locate and left click on the image, and click on the top button. The image is inserted into your document. To Re-size an Image or Clip Art Click on the symbol to display the handles. Move the pointer onto one of the corner handles of the symbol to display a double headed arrow, hold down the left mouse button and slowly drag the corner in a diagonal direction. The square or rectangle becomes bigger or smaller. Release the mouse button when it is the appropriate size. Using the corner handles will maintain the aspect ratio and the image keeps its correct proportions. If you use the centre handles, the image will become elongated. To Move a Symbol There are times you want to move a symbol to a new location. Click on the symbol to display the handles. Move the pointer onto the symbol until four directional arrows appear, hold down the left mouse button and drag the symbol to the required location.

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