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Lower Withington Parish Council

Lower Withington Parish Council

PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD MONDAY 24TH SEPTEMBER, 2018 at 7:30p.m. at LOWER WITHINGTON PARISH HALL. PRESENT - Councillors: R. Robinson (Chairman), P. Duffy, J. Blackburn, H. Lewis. Members of the Public (0). Dr. E. M. Maddock - Clerk & Responsible Financial Officer.

1. APOLOGIES FOR ABSENCE - Councillor A. Brocklehurst - On holiday. Councillor T. Barlow - On holiday. East Borough Councillor L. Smetham. 078/18 RESOLVED a) That the apologies for absence, as listed above, be received and approved. (All in favour) 2. DECLARATIONS OF INTEREST - Cllr. R. Robinson - Item 9(i) - Personal interest. 3. MINUTES - i) The Minutes of the Parish Council Meeting held 30th July, 2018 had been previously circulated to all Members. 079/18 RESOLVED a) That the Minutes of the Parish Council Meeting held 30th July, 2018 be confirmedT as a correct record and signed by the Chairman. (All in favour) 4. PUBLIC FORUM FOR QUESTIONS - No questions had been received from or were presented by members of the public. 5. REPORTS FROM EXTERNAL ORGANISATIONS - i) & Wards Policing Team - No Members of the Policing Team were present at the meeting, however, a written report had been provided which identified a phone theft from Bluedot Festival; a male cold calling via phone to set up appointments on Salters Lane; an incident of anti-social behaviour on Lapwing Lane; a horse tethered on a long leash on Road; a Police Enforcement issue on Road. Members were also advised of an invitation to a Ward Cluster MeetingF to discuss matters of concern with the Police. 080/18 RESOLVED a) That the Clerk forward apologies on behalf of the Parish Council in respect of the Ward Cluster Meeting. (All in favour) ii) Ward Member Cllr. L. Smetham - Borough Councillor L. Smetham was not present at the meeting to report. iii) ChALC - Cheshire East Council New Homes Bonus Community Fund - The Clerk reported that she had attended the event at which a presentation was given relating to the proposed use of some of the New Homes Bonus funds which had been received by Cheshire East Council in respect of housing developments during the period 2011 to 2017. Cheshire East area had been split into seven regions and the funds were allocated to each region in accordance with the net increase in housing for each area. Each area would award the funds applicable to their area in accordance with criteria which had been devised by Cheshire East Council. The Parishes within each area were asked to nominate one representativeA who would act as the communication channel between Cheshire East Council and the Parishes. The details of the scheme were questioned by those present at the meeting and disappointment was expressed regarding the administration of the scheme. The clerk advised that confirmation had been received that Mr. P. Turner (Macclesfield Town Council) would act as the communication channel for the Macclesfield area. iv) Airport meeting with Town & Parish Councillors - The Clerk reported that she had attended the meeting at which it was reported that the changes to runway operating hours had now been fully implemented. There had been an increase in easterly operations this year due to the hot weather. A review of the airspace around Manchester Airport may be reviewed in 2019. Responses to the recent Noise Action Plan consultation are being reviewed. The changes to drop-off / pick-up arrangements at the airport are now working well and have improved safety at the site. Sustainable access to the airport is being actively promoted. Manchester Airport is promoting the improved international connectivity which has brought significant benefits to northern .R In particular, the direct route to China has been very successful. The Transformation Project is still on target and new businesses are being attracted to the Logistics Hub and Airport City. Manchester Airport is celebrating its 80th anniversary this year with a number of events and initiatives including special projects for primary schools. Guidance information has been issued in respect of the use of drones, fireworks and Chinese lanterns near to the airport. 6. FINANCE - i) Financial Statement 2018/19 as at 24th September, 2018. (Appendix A) Members considered the financial statement 2018/19 which was unanimously accepted.

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ii) To authorise the following payment - the Chairman outlined the basis of the following payment: b) Cheque No. 000418 E. M. Maddock £488.58 Salary August - September, 2018. iii) Receipts - the Clerk reported that the following receipt had been received since the last meeting: a) Cheshire East Borough Council £5,300.00 Precept 2018/19 (50%). 081/18 RESOLVED a) That the Statement of Account, as at 24th September, 2018 be received and the Chairman's observations duly noted. b) That the schedule of 1 payment be approved and duly authorised. c) That the report on receipts since the last meeting be received and duly noted. (All in favour) 7. CORRESPONDENCE - i) To consider the specific correspondence received by the Parish Council since the date of the last meeting and to determine such action as Members consider appropriate thereto: a) Cheshire Community Action - Best Kept Village Awards Evening - 1st November, 2018. 082/18 RESOLVED a) That any Member wishing to attend the above event notify the Clerk as soon as possible. (All in favour) b) ChALC - Annual Meeting - 25th October, 2018. T 083/18 RESOLVED a) That any Member able to attend the above meeting notify the Clerk as soon as possible. (All in favour) c) Cheshire East Council - Site Allocations and Development Policies Document. Members noted that the consultation documents do not identify any development allocation within the Parish. 084/18 RESOLVED a) That no response be submitted to the above consultation. (All in favour) ii) To note other correspondence received since the date of the last meeting. (Appendix B) 085/18 RESOLVED a) That other items of correspondence be received and noted. (All in favour) 8. PLANNING APPLICATIONS - F i) To receive the latest planning schedule and discuss new applications. (Appendix C) Members noted the planning decisions that had been issued by Cheshire East Council in respect of proposed development in the Parish since the last meeting. 18/4414M - No objections. It was reported that concerns had been raised by residents in respect of caravan events taking place at Welltrough Hall Farm which appeared to extend beyond known planning consents. It was considered that clarification of the situation should be sought. 086/18 RESOLVED a) That the Clerk submit a comment of 'no objections' in respect of planning application 18/4414M. b) That the Clerk make enquiries to establishA the scope of present permissions for caravan events at Welltrough Hall Farm. (All in favour) ii) Dingle Bank Quarry Site & Lapwing Hall Lake footpath - Councillor J. Blackburn reported that the Dingle Bank Quarry Liaison Group had recently met. Work is presently on target to meet existing extraction and restoration completion dates. No information was available regarding the Lapwing Hall Lake footpath due to the absence of a representative of Cheshire East Council from the meeting. It had been noted that there will be a consultation during 2019 relating to the Cheshire East Council Mineral and Waste Plans. Councillor R. Robinson reported that she had received complaints regarding the condition of the bridleway between Lane and Lapwing Lane. She had visited the site and found the bridleway to be in good order. iii) Planning Approach in Lower Withington - a) Invitation to Jodrell Bank Rto discuss planning matters - There was nothing to report. 9. COMMUNITY - i) The Black Swan, Trap Street - There was nothing to report. ii) Village Green Access - There was nothing to report. iii) Bluedot Festival - The Clerk reported that no information had been received regarding the date of the resident de-brief meeting. iv) Jodrell Bank - World Heritage Site nomination - There was nothing to report.

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v) Parish Council Notice Boards - Members reviewed present provision of notice boards and considered that it may be beneficial for a replacement notice board to be installed at the Parish Hall which incorporates a Parish Council section together with a community section for local events to be advertised. 087/18 RESOLVED a) That the Clerk obtain estimates for a replacement notice board. (All in favour) vi) Remembrance Event to commemorate end of World War I - Councillor T. Barlow had forwarded a written report outlining that St. Peter's Church and the Chapel were exploring possible options relating to holding a joint service. Further information will be available in due course. 10. HIGHWAY MAINTENANCE & ENHANCEMENTS - i) Highway Defects - Members noted the updates relating to outstanding highway reports. (Appendix D). ii) Highway Incidents within Parish - The highway incidents log was noted. (Appendix E) Councillor R. Robinson reported that she had been made aware of a note left on a vehicle parked along Salters Lane expressing objection to the location in which the car was parked. The note made reference to being from the 'Parish Council', however, it was confirmed that this note did not originate from Lower Withington Parish Council. Members expressed disappointment that an individual, who is not associated with Lower Withington Parish Council, would make such a reference. iii) Parish Boundary Signs - Members noted that new Parish boundary signs had now been installed on FarmT Lane and Salters Lane. iv) Speed Review - The Clerk reported that Cheshire East Highways was planning to undertake a speed review on Salters Lane. A map defining the stretch of highway to be reviewed was considered by Members and support expressed for the scheme. 088/18 RESOLVED a) That the Clerk advise Cheshire East Highways that Lower Withington Parish Council supports the proposed speed review on Salters Lane. (All in favour) 11. CO-OPTION OF PARISH COUNCILLOR - There was nothing to report. 12. INFORMATION HANDLING POLICIES - i) Personal Data Breaches and Data Protection Impact Assessments - Guidance information had been previously circulated to all Members relating to Personal Data Breaches and Data ProtectionF Impact Assessments. ii) Personal Data Audit Questionnaires - Members were provided with Personal Data Audit Questionnaires for individual completion. Members were requested to complete the forms and submit them to the Clerk at the next meeting. 089/18 RESOLVED a) That the guidance information relating to Personal Data Breaches and Data Protection Impact Assessments be received. b) That Personal Data Audit Questionnaires be completed by individual Members and submitted to the Clerk at the next meeting. (All in favour) iii) Archive Parish Council Documents - The Clerk suggested that in order to best preserve the archive documents of the Parish Council these should be lodged with the Cheshire Record Office. 090/18 RESOLVED a) That approval be given to deposit archiveA Parish Council documents at the Cheshire Record Office. (All in favour) iv) Parish Councillor email Accounts - The Clerk reported that it was possible to set up an email account, associated with the web domain for each Councillor. Further information was being sought regarding the detail of this, however, Members agreed that the service should be pursued. 091/18 RESOLVED a) That the Clerk proceed to arrange for official individual Councillor email accounts using Member initials as the identifying prefix. (All in favour) 13. MATTERS FOR INCLUSION ON NEXT/FUTURE MEETING AGENDA - None. 14. DATE OF NEXT MEETING - Monday 29th October, 2018 at 7:30p.m. at Lower Withington Parish Hall. To consider passing a resolution under Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 (Section 100(a) of the Local Government Act 1972) to exclude the public and press from the meeting for the following item of business on the groundsR that it could involve the likely disclosure of exempt information. 092/18 RESOLVED a) That a resolution to exclude the Public and Press from the remainder of the Meeting was not necessary as no items were to be considered at Item 15. (All in favour) 15. MATTERS FOR CONSIDERATION INCLUDING THOSE TRANSFERRED FROM ABOVE ITEMS - None. The Meeting was declared closed by the Chairman at 8:37 p.m. Signed: ...... Approval Date - 29th October, 2018

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APPENDIX A

Financial Statement - 2018/19 as at 24 September 2018 Actual 2018/19 Actual to Agenda Budget 2017/18 Details Budget Jul. 18 Sep. 18 Balance £. £. £. £. £. Receipts 6,270.00 Precept 10,600.00 5,300.00 5,300.00 0.00 0.00 Balances 0.00 0.00 0.00 0.89 Investment Interest 0.00 0.44 0.00 0.00 Sale of Assets 0.00 0.00 0.00 449.99 Grants, Donations & Refunds 9,000.00 0.00 9,000.00 52.28 V.A.T. Refund 166.29 31.86 6,773.16 Total Receipts 19,600.00 5,466.73 5,300.00 9,031.86T Payments 2,874.00 Salary (Clerk) 2,915.00 977.18 488.58 1,449.24 0.00 National Insurance (Employer) 0.00 0.00 0.00 200.00 Allowances (Clerk) 200.00 0.00 200.00 0.00 Chairman/Member Allowances 0.00 0.00 0.00 78.24 Administration 215.00 0.00 215.00 0.00 Audit Fees (internal & external) 100.00 0.00 100.00 296.94 Insurance 350.00 296.94 53.06 45.00 Donations - Sect. 137 300.00 0.00 F300.00 71.00 Website 70.00 5.00 65.00 217.75 Subscriptions/Affiliation Fees 285.00 187.40 97.60 170.00 Room Hire 260.00 180.00 80.00 0.00 Training 160.00 0.00 160.00 0.00 Professional Services 750.00 0.00 750.00 332.50 Assets - Purchase 1,250.00 154.28 1,095.72 313.95 Assets - Maintenance 750.00 0.00 750.00 0.00 Village Green Pathway Project 2,000.00 0.00 2,000.00 0.00 Neighbourhood Plan 9,500.00 0.00 9,500.00 790.80 Contingency 495.00 0.00 495.00 166.29 V.A.T. A31.86 5,556.47 Total Payments 19,600.00 1,832.66 488.58 17,310.62

Cash/Bank Reconciliation 01/04/18 30/07/18 24/09/18 31/03/19 Balance B/Fwd. 9,153.95 9,153.95 12,788.02 17,599.44 Add Total Receipts 0.00 5,466.73 5,300.00 9,031.86 Less Total Payments 0.00 -1,832.66 -488.58 -17,310.62 Balance C/Fwd. 9,153.95 12,788.02 17,599.44 9,320.68

Cumulative Balances Balance Balance Balance Balance 01/04/18 30/07/18 24/09/18 31/03/19 General Funds R8,153.95 11,788.02 16,599.44 8,320.68 Earmarked Reserves 1,000.00 1,000.00 1,000.00 1,000.00 9,153.95 12,788.02 17,599.44 9,320.68

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CASH/BANK RECONCILIATION AS AT - 24 September, 2018

CASH

Balance Brought Forward 01/04/18 Current Account 5,739.44 Business Reserve Account 3,414.51

Plus Receipts 10,766.73

19,920.68

Less Payments 2,321.24 Balance Carried Forward 24/09/18 17,599.44 T BANK (Natwest)

Business Reserve Account - 3,414.95 05/07/18

Add income/transfer received since above Statement 0.00 F Less unpresented cheques

0.00 3,414.95 24/09/18

Current Account - 10,076.39 05/07/18

Add income received since above Statement 5,300.00 A5,300.00 Less unpresented cheques/ Transfer

Approved -703.32 For Approval -488.58 -1,191.90 14,184.49 24/09/18 Total Bank BalancesR 24/09/18 17,599.44

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APPENDIX B

CORRESPONDENCE

Cheshire Association of Local Councils (ChALC) • ChALC Weekly Bulletin - 26 July 2018; 3, 16, 23, 30 August 2018; 6, 13 September 2018. • Information request for Local Council schemes supporting vulnerable residents. • Cheshire West & Council - Code of Conduct Training.

Cheshire East Council • Traffic Management LAP Reports - 26 July 2018; 2, 16, 23, 30 August 2018; 6 September 2018. • Connected Communities Newsletter - Call for articles September/October 2018. • Neighbourhood Planning Fortnightly Update - 27 July 2018; 10, 24 August 2018; 7 September 2018. • Cheshire East Cemeteries Strategy Consultation - 20/07/18 - 14/09/18. • Moston Regulation 16 Neighbourhood Planning Consultation - 31/07/18 - 14/09/18. • New Homes Bonus Community Fund. • Know Your Numbers Week - Blood Pressure Testing. • ‘Connected to people’ - Integration Strategy Conference - 24th September 2018. T Cheshire East Council - Temporary Road Closures / Restrictions - • Chelford Road, Prestbury from the junction with Collar House Lane for approximately 200 metres - 24-28/09/18. • Woodhouse Lane, Macclesfield from junction with Wardle Crescent for approximately 150 metres - 15-19/10/18. • Shellow Lane, Gawsworth approximately 10m north of Shellow Farm - 15/10/18. • Butley Lanes, Prestbury from the junction with Bonis Hall Lane for approximately 300 metres - 22-23/10/18. • Church Street, Macclesfield from junction with Back Wallgate to junction with Church Street - 08/08/18 - 18/09/18. • Temporary Speed Restriction: Holehouse Lane, Adlington for its full extent - 30mph - 03-24/08/18. • Ecton Avenue, Macclesfield from the junction with Road to the junction with Roewood Lane - 10-11/09/18. • Lark Hall Road, Macclesfield for its full extent - 06-07/09/18. • Andrew Grove, Macclesfield for its full extent - 05-06/09/18. F • Bonis Hall Lane, Prestbury from the junction with London Road for approximately 500 metres - 14/09/18. • Lees Lane/ Road/Bonis Hall Lane, Prestbury - Lees Lane at the junction of Wilmslow Road to the junction of Bonis Hall Road with the A523 - 08-09/09/18. • A536 Macclesfield Road, Macclesfield from junction with School Lane to junction with Moss Lane - 01-05/09/18. • Street Lane, Adlington from the junction with the A523 to the junction with Cawley Lane - 05-07/09/18. • Weight Restriction Suspension - Hulley Road, Macclesfield from the junction with Queens Avenue to the junction with Hurdsfield Road - 02/10/18. • Queens Avenue, Macclesfield from the junction with Hulley Road to the junction with Hurdsfield Road - 02/10/18. • Bunce Lane, Gawsworth from the junction with Congleton Road to the junction with Marton Hall Lane - 01/11/18. • Andrew Grove, Macclesfield for its full extent - 05-07/09/18. • Lark Hall Road, Macclesfield for its full extent - 05-07/09/18. • Kishfield Lane, - 08-26/10/18. A • Hurst Lane, - 08-21/10/18. • Wood Lane South, Adlington - 30/10/18 - 05/11/18. • Moss Lane, Gawsworth - 05-16/11/18. • Street, Macclesfield from the junction with Chester Road to the junction with Longacre Street - 29/09/18. • Barnard Close, Macclesfield for the full extent - 17-18/09/18. • Thirlmere, Macclesfield for its full extent - 18-19/09/18. • Buxton Old Road, from the junction with Mudhurst Lane for approximately 250 metres - 16/09/18.

Other Correspondence • HMRC - 23/07/18 - Expenses and benefits webinars; 25/07/18 - Brand new Statutory Sick Pay online guide; 27/07/18 - Expenses and Benefits; 02/08/18 - Delivering online help for employers; 07/08/18 - Health & Safety in the workplace; 09/08/18 - Introduction to expenses and benefits;R 22/08/18 - Common payroll mistakes; 24/08/18 - Changes to GCSEs; 30/08/18 - PAYE basics; 31/08/18 - Managing sick leave and pay; 03/09/18 - Typical employee benefits; 06/09/18 - Sick Pay, Maternity and Paternity Pay and Leave; 12/09/18 - Expenses & Benefits; 14/09/18 - Managing food and functions expenses. • Community & Voluntary Services - 07/08/18 - Spotlight e-Bulletin; 17/08/18 - e-Bulletin; 31/08/18 - e-Bulletin. • Information Commissioner’s Office - Newsletter - August 2018; September 2018. • United Utilities - Hosepipe ban cancelled. • Healthwatch Cheshire East - Employment opportunity.

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• Neighbourhood Plan: Regulation 14 Consultation. (Closes 19/09/18) • Healthwatch Cheshire East - Newsletter. • North West Air Ambulance Charity - Brew with the Crew for North West Air Ambulance Charity. • Healthwatch Cheshire East - Macmillan Coffee Morning - 28th September, 2018. • Borough Councillor L. Smetham - Good primary school results in Cheshire East. • Bluedot Festival - 2019 Festival tickets on sale. • Borough Councillor L. Smetham - Local Plan Site Allocation & Development Policies Document information. • Borough Councillor L. Smetham - A536 Congleton / Macclesfield opening ahead of schedule. • Borough Councillor L. Smetham - Countryside Stewardship Woodland Creation Grant Now Open Year Round.

APPENDIX C OUTSTANDING PLANNING APPLICATIONS & RECENT PLANNING DECISIONS Cheshire East Application Location Proposed Development Council Reference T Decision 18/3395M Four Oaks, Farm Lane, Lower Change of use to include use of the site for the holding of (25/07/18) Withington. SK11 9DU auctions (retrospective). 18/3399M Beech Tree Cottage, Long Proposed conversion of an existing attached garage to a 10/09/18 - (20/07/18) Shoot Road, Lower family room. Approved with Withington. SK11 9DX Conditions. 18/3790M , Carrying out minor alterations to the flat roof including (01/08/18) Macclesfield Road, Jodrell increasing the overall height by approx. 300mm and Bank, Cheshire. SK11 9DL applying new fascia detail and rainwater goods. NEW PLANNING APPLICATION F Application Comments Location Proposed Development Reference Deadline 18/4414M Strawberry Wood Caravan Installation of a permanent static van on the touring van 03/10/18 (03/09/18) Park, Farm Lane, Lower site to provide manager accommodation. The static van Withington. SK11 9DU will occupy an existing stand reducing the capacity for touring vans from 25 to 24.

A APPENDIX D OUTSTANDING HIGHWAY DEFECT SCHEDULE

Date Location Issue Ref. No. Cheshire East Council Status Report 12/05/14 Opposite Ivy Farm, Damaged Cheshire 2524740 30/07/18 - This has been identified for Salters Lane. Railings. repair, unfortunately due to a small amount allocated to fencing/ walling within the business plan, this years budget has been taken up with higher priority/risk locations. 04/04/16 South View - opposite Indentation across full 3252339 12/09/18 - Work complete. ‘No. 6’. carriageway with pot hole Rat one end. 31/01/18 Catchpenny Lane near to Flooding. 3314497 30/07/18 - Drainage investigation work to driveway to Smiths Green be carried out. Farm. 31/01/18 Chapel Lane near April Flooding. 3314505 30/07/18 - Drainage investigation work to Cottage. be carried out. 13/02/18 Holmes Chapel Road near Flooding. 3317196 30/07/18 - Added to ad-hoc jetting list. Will junction with Longshoot require 3 way temporary signals so cannot Road. be done with routine emptying.

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Date Location Issue Ref. No. Cheshire East Council Status Report 19/02/18 Opposite Highway Garage Blocked gullies. 3318499 29/05/18 - Matter linked to Flooding report and outside The Beeches, (above) 3317196. Holmes Chapel Road. 30/07/18 - Added to ad-hoc jetting list. Will require 3 way temporary signals so cannot be done with routine emptying. 30/04/18 Gleads Moss. Missing sign. ? AB 30/04/18 Trap Street. Fly tipping. ? AB

APPENDIX E PARISH HIGHWAY INCIDENT LOG Date Location Details January 2013 Village Green Car on Village Green January 2013 Outside Daisy Bank Farm (A535) Car accident January 2013 Outside Dingle Bank Farm Car accident February 2013 Jodrell Bank Poultry Farm Car through fence March 2013 Trap Street Serious accident - car hit telegraph pole, driverT cut free 07/05/2013 Between Windy Arbour and Hodge Lane corner Accident June 2013 Rose Cottage, Trap Street Car through hedge End June 2013 Longshoot Lane Vehicle accident - skid marks and damaged tree observed July 2013 Ivy Farm Barn Car through hedge August 2013 Trap Street at junction with Welltrough Car and coach in collision September 2013 Holmes Chapel Road Wagon left the road 13/02/2014 Junction of Farm Lane and A535 Two car collision - one driver fatally injured May 2014 Opposite Withington Hall (A535) Collision of two 4x4 vehiclesF May 2014 Opposite Ivy Farm, Salters Lane Vehicle collision July 2014 At junction of Salters Lane and Dicklow Cob Vehicle collision September 2014 Hodgehill corner Police involved November 2014 Dairy Farm, Trap Street Car left the road and cleared fence landing in field January 2015 Bend at Bomish Lane Four accidents on Holmes Chapel Road January 2016 Near junction of Catchpenny Lane with A535 Two car collision January 2016 Bend at Bomish Lane Collision - chevron sign knocked down February 2016 At entrance to Lower Withington Parish Hall Vehicle collision - damage to highway signage March 2016 Salters Lane (B5392) on sharp bend near Mill Vehicle in the hedge House Farm May 2016 Village Green, opposite Chapel AVehicle left highway into Village Green trees July 2016 Holmes Chapel Road Vehicle collision (minor injuries) September 2016 Holmes Chapel Road One vehicle collision (no injuries) October 2016 Salters Lane Vehicle left road due to mud on road November 2016 Salters Lane Vehicle left road into a field December 2016 Salters Lane Vehicle left highway onto Village Green January 2017 Holmes Chapel Road (towards Chelford) Vehicle collision with animals (Vehicle smashed) May 2017 Holmes Chapel Road (near Daisy Bank Farm) Vehicle left road into hedge September 2017 Holmes Chapel Road (near Daisy Bank Farm) Vehicle collision with stationery vehicle 07/01/2017 Salters Lane One vehicle collision with fence January 2018 Holmes Chapel Road (near Bomish Lane) Collision resulting in chevron sign being knocked down February 2018 Holmes Chapel Road (nearR Highway Garage) Vehicle skidded due to flooding and ice on road. 26/05/18 Bomish Lane Collision involving cyclist and vehicle. June 2018 Farm Lane Collision requiring Air Ambulance attendance. 05/07/18 Salters Lane Fatal collision between motorcycle and car.

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