Regular Council - 02 Feb 2021 Page 2 of 63

Agenda

Town of Gibsons

Regular Meeting of Council

February 2, 2021 at 7:00pm

Held Electronically as per Ministerial Order M192 Town Hall, 474 South Fletcher Road, Gibsons 604-886-2274 - www.gibsons.ca

Council

Mayor Bill Beamish Councillor David Croal Councillor Annemarie De Andrade Councillor Aleria Ladwig Councillor Stafford Lumley

Regular Council - 02 Feb 2021 Page 2 of 63

Regular Meeting of Council AGENDA OF

February 2, 2021

Held Electronically, 7:00pm As per Ministerial Order M192 We acknowledge that we are fortunate to be able to gather on the unceded territory of the Skwxwú7mesh Nation.

1. CALL TO ORDER

2. APPROVAL OF THE AGENDA

2.1 Regular Council Agenda - January 20, 2021

RECOMMENDATION(S) THAT the Regular Business Agenda of January 20, 2021 be adopted.

3. ADOPTION OF MINUTES

3.1 Minutes of the Regular Council Meeting - January 19, 2021 7 - 15

RECOMMENDATION(S) THAT the minutes of the Regular Council meeting held January 19, 2021 be adopted.

3.2 Minutes of the Special Council Meeting - January 25, 2021 17 - 18

RECOMMENDATION(S) THAT the minutes of the Special Council meeting held January 25, 2021 be adopted.

4. BUSINESS ARISING FROM THE MINUTES

5. DELEGATIONS AND PETITIONS

Regular Council - 02 Feb 2021 Page 3 of 63

5.1 Gwen Willox, Treasurer - Sunshine Coast Affordable 19 - 20 Housing Society

Gwen Willox will be in attendance to provide Council with a report on Town of Gibsons grants that Sunshine Coast Affordable Housing Society received during 2020 ($30,000 + $50,000).

6. INQUIRIES

7. COMMITTEE REPORTS

7.1 Committee-of-the-Whole Meeting - January 19, 2021

7.1.1 Committee-of-the-Whole Meeting Minutes 21 - 23

RECOMMENDATION(S) THAT the minutes of the Committee-of-the-Whole meeting held January 19, 2021 be received.

8. COUNCIL REPORTS

9. CORRESPONDENCE

9.1 Council Correspondence 25 - 27

RECOMMENDATION(S) THAT the Council reading files for the week's ending January 19, 2021 and January 25, 2021 be received.

9.2 Linda Williams, Coast Cultural Alliance - Grant Final Report 29 - 36 for Coast Cultural Alliance 2020

RECOMMENDATION(S) THAT the email dated January 26, 2021 from Linda Williams, Coast Cultural Alliance regarding the Grant Final Report for Coast Cultural Alliance 2020 be received.

9.3 Heather Stewart, Executive Director, Transportation & Policy 37 - 42 Branch - Taxi Service on the Sunshine Coast

RECOMMENDATION(S) THAT the correspondence dated January 26, 2021 from Heather Stewart, Executive Director, Transportation & Policy Branch regarding taxi service on the Sunshine Coast be received.

Regular Council - 02 Feb 2021 Page 4 of 63

9.4 Mayor Dennis Dugas, District of Port Hardy - Emergency Fire 43 - 46 Equipment, Facilities and Road Rescue Provincial Funding

RECOMMENDATION(S) THAT the correspondence dated January 29, 2021 from Mayor Dennis Dugas, District of Port Hardy regarding emergency fire equipment, facilities and road rescue provincial funding be received.

9.5 Susan Yurkovich, President & CEO, Council of Forest 47 - 49 Industries - COFI's 2021 Virtual Convention

RECOMMENDATION(S) THAT the correspondence dated February 1, 2021 from Susan Yurkovich, President & CEO of Council of Forest Industries regarding a complimentary 2021 Virtual Convention being held April 8, 2021 from 8:30am - 12:00pm be received.

10. BYLAWS

10.1 Town of Gibsons Advisory Design Panel Bylaw 1288 51 - 57

RECOMMENDATION(S) THAT “Town of Gibsons Advisory Design Panel Bylaw No. 1288, 2021” be adopted.

10.2 Short Term Capital Borrowing Bylaw 1287 - GDEU 59 - 62

RECOMMENDATION(S) THAT the Director of Finance's report titled Short Term Capital Borrowing Bylaw 1287, 2021 – District Energy System Decommissioning be received;

AND THAT "Short Term Capital Borrowing (Gibsons District Energy Utility) Bylaw No. 1287, 2021” be given first, second and third reading.

11. UNFINISHED BUSINESS

11.1 2021 AVICC Call for Resolutions due February 26, 2021

11.2 Anticoagulant Rodenticide 63

RECOMMENDATION(S) THAT the letter dated January 11, 2021 from Linda Buchanan, Mayor, City of North Vancouver, regarding a request for the Minister of Environment and Climate Change Strategy and Minister responsible for Translink to implement a Province-wide ban on anticoagulant rodenticides be received;

Regular Council - 02 Feb 2021 Page 5 of 63

AND THAT a possible ban on anticoagulant rodenticides be considered within Town boundaries.

12. NEW BUSINESS

13. INQUIRIES

14. MOTION TO CLOSE

RECOMMENDATION(S) THAT the meeting be closed in accordance with section(s) (a)(c)(g)(i) of the Community Charter:

(a)personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c)labour relations or other employee relations;

(g)litigation or potential litigation affecting the municipality;

(i)the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

15. REOPEN TO THE PUBLIC

16. REPORT FROM IN CAMERA

17. NEXT MEETING

17.1 The next Regular meeting of Council to be held on Tuesday, February 16, 2021 at 7:00pm.

18. ADJOURNMENT

Regular Council - 02 Feb 2021 Page 6 of 63 Regular Council MEETING MINUTES Tuesday, January 19, 2021

Held Electronically, 7:00pm As per Ministerial Order M192

PRESENT: Mayor Bill Beamish Councillor David Croal Councillor Annemarie De Andrade Councillor Aleria Ladwig Councillor Stafford Lumley Youth Councillor Gravity Guignard

STAFF: Emanuel Machado, Chief Administrative Officer Lindsey Grist, Director of Corporate Services Lorraine Coughlin, Director of Finance Dave Newman, Director of Infrastructure Services Lesley-Anne Staats, Director of Planning Tracy Forster, Recording Secretary

CALL TO ORDER

The Mayor called the meeting to order at 7:00pm.

APPROVAL OF THE AGENDA

R2021-011 Regular Council Agenda - January 19, 2021

MOVED by Councillor Croal SECONDED by Councillor Lumley

THAT the Regular Business Agenda of January 19, 2021 be adopted.

CARRIED

ADOPTION OF MINUTES

R2021-012 Minutes of the Regular Council Meeting - January 5, 2021

MOVED by Councillor Croal SECONDED by Councillor Ladwig

THAT the minutes of the Regular Council meeting held January 5, 2021 be adopted.

CARRIED

Page 7 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 2 of 9 Regular Council Meeting Minutes - Tuesday, January 19, 2021

PROCLAMATIONS

Toastmasters Month

Sarah Daigneault from the Beachcombers Advanced Toastmasters Club was in attendance to receive a proclamation declaring February 2021 be known as Toastmasters Month within the Town of Gibsons.

DELEGATIONS AND PETITIONS

Ian Anderson - Roaming Cats

Ian Anderson presented Council with information regarding conflicts between wildlife and outdoor domesticated cats.

INQUIRIES

The Mayor provided an opportunity for the public to ask questions of Council regarding items on the January 19, 2021 Regular Council Agenda.

COMMITTEE REPORTS

Planning & Development Committee Meeting - January 12, 2021

R2021-013 Receipt of Minutes, Correspondence & Reports

MOVED by Councillor Croal SECONDED by Councillor De Andrade

THAT all minutes, correspondence and reports on the January 19, 2021 Regular Council Agenda be received.

CARRIED

R2021-014 Development Permit for Form and Character for a Garden Suite at 313 Headlands Road

MOVED by Councillor Croal SECONDED by Councillor Ladwig

THAT Development Permit DP-2020-23 be issued subject to the registration of a Section 219 Covenant to ensure that future parking needs may be met at the request of the Town through the provision of an additional parking space on site, including installation of a culvert as needed per Town requirements.

CARRIED

Page 8 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 3 of 9 Regular Council Meeting Minutes - Tuesday, January 19, 2021

R2021-015 Housing Needs Report Implementation Framework

MOVED by Councillor Ladwig SECONDED by Councillor Croal

THAT subject to future budget constraints, the recommendations in Section 5.1 of the Housing Needs Report Implementation Framework be endorsed as the basis for Town’s Housing Strategy under the following categories:

1. Facilitate Development through Plans, Regulations, and Approvals; 2. Investing and Incentivizing Desired Unit Types; 3. Convening Partnerships, Advocating for Housing Needs, and Educating Communities; and 4. Supporting Social Equity;

AND THAT additional details how to prioritize and implement the actions with timelines be brought before Council.

CARRIED

Committee of the Whole Meeting - January 19, 2021

R2021-016 Town of Gibsons Advisory Design Panel

MOVED by Councillor Ladwig SECONDED by Councillor Croal

THAT the Town of Gibsons Advisory Design Panel Bylaw No. 1288, 2021 be forwarded to Council for first, second and third reading;

AND THAT staff be directed to begin recruiting volunteer membership on the Advisory Design Panel for Council appointment upon adoption of Bylaw No. 1288, 2021;

AND FURTHER THAT the Planning and Development Committee be disbanded upon adoption of the Advisory Design Panel Bylaw.

CARRIED

R2021-017 Community Grant - Canada-B.C. Safe Restart Funds

MOVED by Councillor Croal SECONDED by Councillor De Andrade

THAT a community grant utilizing the Canada-B.C. Safe Restart Funds be initiated with the following parameters:

• a total fund of $25,000; • a $1,000 limit per application; and • eligible applicants will include not-for-profit and other community organizations that have incurred COVID-19 related costs providing services for vulnerable persons in the community in 2020 and 2021;

Page 9 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 4 of 9 Regular Council Meeting Minutes - Tuesday, January 19, 2021

AND THAT the community grant utilizing the Canada-B.C. Safe Restart Fund be administered by staff with periodic reporting to Council.

CARRIED

ADMINISTRATION REPORTS

R2021-018 Town of Gibsons Office Renovation Project

MOVED by Councillor Lumley SECONDED by Councillor Croal

THAT a further detailed report regarding the application for grant funding for the Town of Gibsons Office Renovation Project be provided at a January 25, 2021 Special Council meeting at 10am.

CARRIED

COUNCIL REPORTS

Members of Council provided an update on their activities since the previous meeting.

CORRESPONDENCE

R2021-019 Council Correspondence

MOVED by Councillor Croal SECONDED by Councillor De Andrade

THAT the City of Kamloops resolution asking that the overdose crisis be addressed be supported and that a letter of support for the resolution be sent to the Government of Canada.

CARRIED

R2021-020 John Dooley, Mayor, City of Nelson - Vaccination Priority for Essential Critical Infrastructure Municipal Employees

MOVED by Councillor Ladwig SECONDED by Councillor De Andrade

THAT the request from the City of Nelson that essential infrastructure municipal employees be given vaccine priority be supported and that a letter of support be sent to Hon. Adrian Dix, Minister of Health.

CARRIED

Page 10 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 5 of 9 Regular Council Meeting Minutes - Tuesday, January 19, 2021

R2021-021 Geoff Bowlby, Director General, Census Management Office - 2021 Census

MOVED by Councillor Ladwig SECONDED by Councillor De Andrade

THAT the 2021 Census be supported, and all residents be encouraged to complete their census questionnaire online at www.census.gc.ca. Accurate and complete census data support programs and services that benefit our community.

CARRIED

R2021-022 Diamond Isinger, Provincial Commissioner, Girl Guides of Canada - Guiding Lights Across BC

MOVED by Councillor De Andrade SECONDED by Councillor Croal

THAT participation in the Guiding Lights Across BC event and related expenses up to $200 be approved;

AND THAT a letter be sent to Diamond Isinger, Provincial Commissioner, Girl Guides of Canada with the decision from Council.

CARRIED

MOTION TO EXTEND MEETING

R2021-023 MOVED by Councillor Croal SECONDED by Councillor De Andrade

THAT the January 19, 2021 Regular Council Meeting be extended to 9:30pm.

CARRIED

R2021-024 Anticoagulant Rodenticides

MOVED by Councillor Croal SECONDED by Councillor Lumley

THAT the letter dated January 11, 2021 from Linda Buchanan, Mayor, City of North Vancouver, regarding a request for the Minister of Environment and Climate Change Strategy and Minister responsible for TransLink to implement a Province-wide ban on anticoagulant rodenticides and Mayor Beamish & Councillor De Andrade's motion for a possible ban on anticoagulant rodenticides within Town boundaries be forwarded to the February 2, 2021 Regular Council meeting.

CARRIED

Page 11 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 6 of 9 Regular Council Meeting Minutes - Tuesday, January 19, 2021

BYLAWS

R2021-025 Town of Gibsons Advisory Design Panel Bylaw 1288

MOVED by Councillor Croal SECONDED by Councillor Lumley

THAT “Town of Gibsons Advisory Design Panel Bylaw No. 1288, 2021” be given first, second and third reading.

CARRIED

UNFINISHED BUSINESS

R2021-026 AVICC Call for 2021 Resolutions - February 26, 2021

MOVED by Councillor Ladwig SECONDED by Councillor Croal

THAT the following be forwarded to staff to draft a resolution in response to the Association of Vancouver Island and Coastal Communities' 2021 call for resolutions:

"THAT Ministry of Transportation and Infrastructure be required to meaningfully consult and engage with municipalities when working on highways that run through the municipality"

AND THAT the drafted resolution be brought to the February 2, 2021 Regular Council meeting for consideration.

CARRIED

INQUIRIES

The Mayor provided an opportunity for the public to ask questions of Council.

MOTION TO CLOSE

R2021-027 MOVED by Councillor Croal SECONDED by Councillor De Andrade

THAT the meeting be closed at 9:03pm in accordance with section(s) (c)(e)(g)(k)(m) of the Community Charter:

(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(g) litigation or potential litigation affecting the municipality;

Page 12 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 7 of 9 Regular Council Meeting Minutes - Tuesday, January 19, 2021

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public;

(m) a matter that, under another enactment, is such that the public may be excluded from the meeting.

CARRIED

REOPEN TO THE PUBLIC

The meeting reopened to the public at 9:49pm.

REPORT FROM IN CAMERA

R2021-028 Phased Decommissioning of GDEU

MOVED by Councillor Lumley SECONDED by Councillor Croal

THAT a Phased Decommissioning approach for the Gibsons District Energy Utility (GDEU) be approved;

AND THAT options for a Phased Decommissioning approach for the Gibsons District Energy Utility (GDEU) be brought to Council;

AND FURTHER THAT Deputy Mayor Ladwig work with the Director of Infrastructure Services to finalize a letter containing further information for the users of the Gibsons District Energy Utility (GDEU).

CARRIED

R2021-029 Final Parameters of GDEU Decommissioning

MOVED by Councillor Lumley SECONDED by Councillor Croal

THAT a letter from Council be drafted to send to GDEU customers regarding the final parameters of the decommissioning of the GDEU, including the following:

• The GDEU will be decommissioned in three years (September 30, 2023); • GDEU customers will be responsible for the payment of the GDEU service up until date of disconnection; • The Town will purchase the remaining lives of the GDEU heating systems based on:

o Replacing the heating function only; o The value of heating systems as of 2023;

Page 13 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 8 of 9 Regular Council Meeting Minutes - Tuesday, January 19, 2021

o An average heating system service life of 20 years; o A 2023 replacement value of $6,367 for a forced air system; o A 2023 replacement value of $7,959 for an in-floor system; o Owners are responsible for all other costs of removing the existing heating systems and replacing them.

AND THAT the letter include a copy of the report provided by Urban Systems;

AND THAT the letter be provided to Chair Ladwig for review before it is sent to the GDEU customers;

AND FURTHER THAT the appropriate amendments be prepared to the Town of Gibsons District Energy Bylaw No. 1195, 2014 to reflect the phased decommissioning and associated disconnection from the GDEU for individuals within the service area.

CARRIED

R2021-030 Geographic Information Service Agreement for Service

MOVED by Councillor Lumley SECONDED by Councillor Croal

THAT an Agreement for Service be authorized for Geographic Information Service between the Town of Gibsons and the SCRD for a five-year term, subject to agreement from the SCRD Board.

CARRIED

R2021-031 Sunshine Coast Youth Outreach Services Agreement

MOVED by Councillor Lumley SECONDED by Councillor Croal

THAT the Mayor and the Corporate Officer be authorized to execute the SC Youth Outreach Services Agreement, commencing January of 2021 and terminating December 31, 2023;

AND THAT annual grants for the SC Youth Outreach Services be approved as follows: 2021 ($14,325), 2022 ($14,756) and 2023 ($15,200).

CARRIED

NEXT MEETING

The next Regular meeting of Council to be held electronically on Tuesday, February 2, 2021 at 7:00pm.

Page 14 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 9 of 9 Regular Council Meeting Minutes - Tuesday, January 19, 2021

ADJOURNMENT

R2021-032 MOVED by Councillor Croal SECONDED by Councillor Ladwig

THAT the meeting be adjourned at 9:49pm.

CARRIED

Lindsey Grist, Corporate Officer William Beamish, Mayor

Page 15 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 16 of 63 Special Council MEETING MINUTES Monday, January 25, 2021

Held Electronically, 10:00am As per Ministerial Order M192

PRESENT: Mayor Bill Beamish Councillor David Croal Councillor Annemarie De Andrade Councillor Aleria Ladwig Councillor Stafford Lumley

CALL TO ORDER

The Mayor called the meeting to order at 10:00am.

APPROVAL OF THE AGENDA

R2021-033 Special Council Agenda - January 25, 2021

MOVED by Councillor Croal SECONDED by Councillor Ladwig

THAT the Special Business Agenda of January 25, 2021 be adopted.

CARRIED

ADMINISTRATION REPORTS

R2021-034 Town of Gibsons Office Renovation Project

MOVED by Councillor Croal SECONDED by Councillor De Andrade

THAT the report titled Grant Application - Investing in Canada Infrastructure Program – COVID Stream be received.

CARRIED

Page 17 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 2 of 2 Special Council Meeting Minutes - Monday, January 25, 2021

R2021-035 Town of Gibsons Office Renovation Project

MOVED by Councillor Ladwig SECONDED by Councillor Croal

THAT an application be submitted for grant funding for the Town of Gibsons Office Renovation Project through the Canada Infrastructure Program – COVID-19 Resilience Infrastructure Stream in the amount of $316,234;

AND THAT the project be supported and any associated ineligible costs and cost overruns be committed;

AND FURTHER THAT the preparation of detailed plans for 494 South Fletcher Road proceed at an estimated cost of $60,000 to be funded from the COVID- 19 Safe Restart Grant funds.

CARRIED

R2021-036 Canada-B.C. Safe Restart Fund

MOVED by Councillor Lumley SECONDED by Councillor Croal

THAT cost overruns for the Town of Gibsons Renovation Project not exceed 10% of the estimated budget, to be provided by the Canada Restart Plan fund.

CARRIED

NEXT MEETING

The next Regular meeting of Council to be held on Tuesday, February 2, 2021 at 7:00pm.

ADJOURNMENT

R2021-037 MOVED by Councillor Ladwig SECONDED by Councillor Croal

THAT the meeting be adjourned at 10:44am.

CARRIED

Lindsey Grist, Corporate Officer William Beamish, Mayor

Page 18 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Feb 2, 2021

Prepared for: TOWN OF GIBSONS, Council Meeting Feb 2, 2021

By: SUNSHINE COAST AFFORDABLE HOUSING SOCIETY

Update on The Sunshine Coast Affordable Housing Society with regard to a Town of Gibsons $50,000 Grant, received July 2020

It is a pleasure to report on the progress being made by the Affordable Housing Society since the last report to the Town of Gibsons, June 2020.

First a brief history of achievements of SCAHS. Incorporated in 2015 with the aim of adding affordable housing to housing stock on the Sunshine Coast, it took until 2019 to secure funding for the first project, three units on Franklin Road. In November 2019 The Town of Gibsons awarded SCAHS a grant of $30,000 to support the Society in building internal infrastructure. At that time the plan was to hire an Executive Director to oversee the Society’s operations. By the time a job description was developed, the call for applications was circulated, and a short list of candidates was ready, the project on Franklin Road was underway. Then in March the pandemic struck. And while construction proceeded on Franklin Road, the search for an Executive Director stopped. In June of 2020 SCAHS reported to the Town of Gibsons Mayor and Council on the original $30,000 grant, simply advising that the grant remained in the Society bank account but would be spent on hiring an Executive Director as soon as possible.

After that report was submitted the Town of Gibsons awarded a further grant of $50,000, per the Council pledge in October 2019. This was also to support the Society with internal infrastructure and building capacity. The expectation was that an Executive Director was to be hired to manage the last of the Franklin Road project as well as the Shaw Road project, which was projected to start construction late 2020/early 2021. SCAHS President Mike Alsop contacted the best candidate for the E.D. position in early October (delayed somewhat due to COVID restrictions), but after several weeks’ equivocating that candidate then decided he could not commit to the position for personal reasons. In the meantime volunteers and Board members, with B. C. Housing oversight, managed the construction on Franklin Road to near completion. As well, by November 2020 it was clear that CMHC funding would not be coming for the Shaw Road project at this time.

Page 19 of 63 Regular Council Meeting Agenda - 02 Feb 2021 In view of the events of 2020, the SCAHS Board has spent considerable time reviewing priorities for 2021. The Franklin Road project is almost complete and, while applications for other types of funding from both CMHC and B. C. Housing have been submitted January 2021, the Shaw Road project will not go ahead in the immediate future. The Board has decided that the best way forward is to take time to refocus on strengthening the Society infrastructure, including building a solid business plan that prepares the Sunshine Coast Affordable Housing Society to meet the challenges of the affordable housing needs in our communities. To support this plan, the Society has decided what is needed more than an Executive Director is a Society Administrator to manage the business end of the Society. The Administrator will co-ordinate all aspects of the Society’s activities in the community (record keeping, fundraising, awareness, information gathering, Board development, supporting the Board in pursuing new projects), allowing Board members to focus on management of the Franklin Road units and consider new projects as they come up.

At Dec 31, 2020 both the 2019 grant of $30,000 and the 2020 grant of $50,000 remained unspent. However as of this date the Board has signed a 1-year contract for the Society Administrator position for $46,000. (Copies of the job description and contract accompany this submission.) The expectation is that the Sunshine Coast Affordable Housing Society will continue to work for the community, developing affordable housing for families. These are of course major projects which take time to bring to fruition. The current Board of the Sunshine Coast Affordable Housing Society will be working hard to build both strength and resiliency into the Society to ensure its longevity, so the community and various funders will continue to support future SCAHS projects with confidence.

Respectfully submitted,

Mike Alsop, President

Sunshine Coast Affordable Housing Society

Page 20 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Committee-of-the-Whole MEETING MINUTES Tuesday, January 19, 2021 Held Electronically, 3:00pm

As per Ministerial Order M192

PRESENT: Mayor Bill Beamish Councillor David Croal Councillor Annemarie De Andrade Councillor Aleria Ladwig Councillor Stafford Lumley

STAFF: Emanuel Machado, Chief Administrative Officer Lindsey Grist, Director of Corporate Services Lesley-Anne Staats, Director of Planning Lorraine Coughlin, Director of Finance Dave Newman, Director of Infrastructure Services Lisa Howard, Recording Secretary

CALL TO ORDER

The Mayor called the meeting to order at 3:00pm.

APPROVAL OF THE AGENDA

The January 19, 2021 Committee-of-the-Whole agenda was approved as presented.

REPORTS

Kayan Yu, BDO Canada - 2020 Audit Planning Report

Kayan Yu, BDO Canada, presented the 2020 Audit Planning Report and responded to questions from the Committee.

Rob Michael, Fire Chief, Gibsons & District Volunteer Fire Department - Quarterly Report, 4th Quarter - 2020

Fire Chief Rob Michael presented the 2020 fourth quarter Gibsons and District Volunteer Fire Department report and responded to questions from the Committee.

The Mayor thanked Chief Michael for his presentation. Mayor Beamish also thanked Chief Michael, his staff, and all of the Gibsons and District Volunteer Fire Fighters for their service.

Page 21 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Committee-of-the-Whole - Tuesday, January 19, 2021 Page 2 of 3

Director of Finance - COVID-19 Safe Restart - Community Grants

The report titled COVID-19 Safe Restart – Community Grants was received.

RECOMMENDATION(S) THAT a community grant utilizing the Canada-B.C. Safe Restart Funds be initiated with the following parameters:

AND THAT the community grant utilizing the Canada-B.C. Safe Restart Fund be administered by staff with periodic reporting to Council.

AND FURTHER THAT these recommendations be forwarded to the January 19, 2021 Council meeting.

Director of Corporate Services & Director of Planning - Advisory Design Panel

The report titled Advisory Design Panel was received.

RECOMMENDATION(S) THAT the Town of Gibsons Advisory Design Panel Bylaw No. 1288, 2021 be given first, second and third reading;

AND THAT staff be directed to begin recruiting volunteer membership on the Advisory Design Panel for Council appointment upon adoption of Bylaw No. 1288, 2021;

AND THAT the Planning and Development Committee be disbanded upon adoption of the Advisory Design Panel Bylaw.

AND FURTHER THAT these recommendations be forwarded to the January 19, 2021 Council meeting.

INQUIRIES

The Mayor provided an opportunity for public input. There were no inquiries.

NEXT MEETING

The next Regular Committee-of-the-Whole meeting to be held on Tuesday, February 16, 2021 at 3:00pm.

Page 22 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Committee-of-the-Whole - Tuesday, January 19, 2021 Page 3 of 3

ADJOURNMENT

The meeting adjourned at 4:11pm.

Lindsey Grist, Corporate Officer William Beamish, Mayor

Page 23 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 24 of 63 Town of Gibsons

M E M O R A N D U M

TO: Mayor and Council

FROM: Tracy Forster, Administrative Assistant II

DATE: January 19, 2021

SUBJECT: Correspondence for the Week Ending January 19, 2021

Please note: Only correspondence indicated has been forwarded to staff. If you have any questions, or would like staff to follow up with items on the CRF, please contact Lindsey as items do not need to wait for a Council meeting to be actioned.

1. Regular Correspondence (Including Emails)

• 2020-11-13 Rita Koutsodimos, TraC re Gospel Rock Development - Active Transportation Consideration • 2021-11 Correspondence from Patrick Weiler, MP • 2021-01-12 Peter Julian, MP re Bill C-213 The Canada Pharmacare Act • 2021-01-12 SCRD News Release - Trail Closure at Chapman Creek Water Treatment Plant 22(1) FOIPPA • 2021-01-12 William Baker re Critical Comments made by Councillor Lumley Regarding

• 2021-01-14 22(1) FOIPPA re Gibsons Aquifer • 2021-01-18 Bill Dingwall, Mayor, City of Pitt Meadows re 5yr Review of RCMP Police Service Agreements • 2021-01-18 ICLEI Canada re LCF2020 - Recordings & Presentations Now Available • 2021-01-18 Noni Weitz, Manager of Financial Services re Changes to the Home Owner Grant Application Process for 2021 • 2021-01-19 Canadian Mental Health Association re 2021 Update - CMHA on the Sunshine Coast • 2021-01-19 SCRD News Release - Curbside Recycling Collection Survey • 2021-01-19 Wendy Francis, Exec Director, Sunshine Coast Foundation re COVID-19 Restart Funding

Page 25 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 26 of 63 Town of Gibsons

M E M O R A N D U M

TO: Mayor and Council

FROM: Tracy Forster, Administrative Assistant II

DATE: January 25, 2021

SUBJECT: Correspondence for the Week Ending January 25, 2021

1. AVICC

• 2021-01-25 AVICC January Update - New Meeting Date, Resolutions Deadline Reminder, UBCM EA Forum, LGLA Forum

2. Regular Correspondence (Including Emails)

• 2021-01-20 UBCM The Compass re Anticipating RCMP Unionization, Approaching Funding Deadline • 2021-01-22 Dianne Evans, President, Gibsons Landing Heritage Society re Heritage Playhouse • 2021-01-22 SCRD News Release - Help Keep Dakota Ridge Trails Pristine • 2021-01-22 SCRD News Release - Skating is back at Sunshine Coast Arena • 2021-01-25 Donna McMahon - Elphinstone News

Page 27 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 28 of 63 Mayor and Council

From: Linda Williams Sent: January 26, 2021 4:53 PM To: Gibsons General Mailbox Cc: Mayor and Council Subject: Grant Final Report for Coast Cultural Alliance Attachments: P&L - Jan 1 to Dec 31 2020.pdf; Stats for Art Crawl ongoing-2010-2020.pdf; 2020 Sunshine Coast Art Crawl Final Report.pdf; CCA Summary of programs and services to be offered in 2021.pdf; CCA 2020 TOG Project Final Report.pdf; CCA 2020 TOG Project Final Report cover letter.pdf

Please find attached documents for the Coast Cultural Alliance Final Report for 2020

 Cover letter  Summary of Coast Cultural Alliance 2020 programs highlighting the Sunshine Coast Art Crawl and the Arts and Culture Calendar  Information sheet documenting the specifics of the 2020 Sunshine Coast Art Crawl  Information sheet documenting 11 years statistics of the Sunshine Coast Art Crawl  Summary of programs and services to be offered in 2021 including assumptions for 2021 Please let me know if you have received this and if you have any questions or need anything else.

Regards,

Linda Williams Coast Cultural Alliance www.suncoastarts.com 604.740.5825 home office 604.741.5722 cell

Page 29 of 63 Regular Council Meeting Agenda - 02 Feb 2021 2:14 PM COAST CULTURAL ALLIANCE

2021-01-06 Profit & Loss Accrual Basis January through December 2020

Jan - Dec 20 Ordinary Income/Expense Income 4300 · Art Crawl 4350 · Other art crawl income 855.00 4340 · Participants 13,245.46 4310 · Advertisers 240.00 Total 4300 · Art Crawl 14,340.46 4200 · A&C Revenue 330.00 4400 · Purple Banner Revenue 4425 · Flags 640.00 4410 · Advertisers 2,035.00 4420 · Event ads 950.00 4430 · Participants 8,032.44 Total 4400 · Purple Banner Revenue 11,657.44 4500 · Coffeehouse Revenue 15.00 4100 · Membership 4140 · Website income 120.24 4110 · Business 3,358.00 4130 · Non-profit organization 1,500.00 4120 · Individual 8,145.00 Total 4100 · Membership 13,123.24 4600 · Grants 4626 · Sechelt Indian G.D. - Art Crawl 550.00 4625 · Sechelt Indian G.D. - A&C 550.00 4612 · SCRD Ec Dev - Art Crawl 4,200.00 4611 · SCRD Ec Dev - A&C 3,000.00 4606 · DOS - Art Crawl 2,000.00 4680 · Town of Gibsons - A&C Calendar 900.00 4681 · Town of Gibsons - Art Crawl 900.00 4605 · DOS - A&C Calendar 1,500.00 4620 · PRCA - A&C Calendar 500.00 4640 · SCCU - Art Crawl 2,500.00 Total 4600 · Grants 16,600.00

Total Income 56,066.14 Cost of Goods Sold 50000 · Cost of Goods Sold 0.00 Total COGS 0.00

Gross Profit 56,066.14 Expense 6800 · General Expenses 6999 · Other Expenses 270.00 6995 · Website Maintenance & Design 2,247.00 6994 · Web Hosting and URL 1,867.68 6890 · Telephone 53.34 6880 · Professional Fees 882.00 6865 · Postage and Courier 5.74 6860 · Office Supplies 79.14 6850 · Meeting Expense 250.00 6840 · Insurance 910.00 6835 · Graphic Design/Layout 20.00 6830 · Dues and Memberships 532.55 6820 · Credit Card Charges 737.94 6818 · Bookkeeping 654.01 6816 · Bank charges 24.68 6812 · Administration 6,000.00 6810 · Advertising 103.95 Total 6800 · General Expenses 14,638.03 6200 · Art Crawl Expenses Page 1

Page 30 of 63 Regular Council Meeting Agenda - 02 Feb 2021 2:14 PM COAST CULTURAL ALLIANCE

2021-01-06 Profit & Loss Accrual Basis January through December 2020

Jan - Dec 20 6291 · Social Media Marketing 4,467.65 6294 · Web Hosting and URL 505.92 6225 · Signage 758.91 6260 · Marketing 607.60 6295 · Web Management 1,147.00 6290 · Project Management 5,000.00 6240 · Graphic Design 1,880.00 6280 · Printing 3,116.23 6220 · Advertising 7,963.55 Total 6200 · Art Crawl Expenses 25,446.86 6500 · Purple Banner Expenses 6570 · Web management 800.00 6520 · Distribution Costs 1,360.30 6530 · Flags and poles 581.84 6510 · Advertising 1,409.35 6550 · Printing 2,589.09 6560 · Project Management 1,500.00 6540 · Graphic Design 1,131.25 Total 6500 · Purple Banner Expenses 9,371.83 6100 · A & C Calender expenses 6125 · Postage 141.11 6120 · Distribution Costs 170.00 6110 · Administration and General 2,500.00 6140 · Printing 1,070.16 6130 · Graphic Design 500.00 Total 6100 · A & C Calender expenses 4,381.27

Total Expense 53,837.99

Net Ordinary Income 2,228.15 Other Income/Expense Other Income 7010 · Interest Income 0.25 Total Other Income 0.25

Net Other Income 0.25

Net Income 2,228.40

Page 2

Page 31 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Stats for Coast Cultural Alliance - Sunshine Coast Art Crawl - ongoing to 2020

2010 75 participating venues 6800 + approx 20% = 8,160 studio visits $30,000 reported sales

2011 108 participating venues 12,348 - Total x 20% = 14,817 $59,140 reported sales

2012 110 participating venues (35 new) representing 275 + artists 18,000 studio visits. $102,000 reported sales.

2013 122 participating venues (47 new) representing 300 + artists 20,000 studio visits $135,000 reported sales (and many more confirmed commissions)

2014 141 participating venues (53 new) representing 340+ artists 21,000 studio visits $162,000 reported sales (plus more commissions) $67,000 reported sales/commissions from 2013 Art Crawl

2015 - (no longer Powell River Venues) 125 participating venues (30 new) representing 350+ artists - 18 Powell River artists showing in Roberts Creek Hall 28,000 studio visits $218,000 reported sales (plus $60,000+ recorded commissions)

2016 130 participating venues (41 new) representing 350+ artists - 23 Powell River artists showing in Roberts Creek Hall 35,000 studio visits $268,000 reported sales (plus $30,000+ recorded commissions)

2017 144 participating venues (51 new) representing 330+ artists - 23 Powell River artists showing in Roberts Creek Hall 38,000 studio visits $372,000 reported sales (plus $87,000+ recorded commissions)

2018 165 participating venues (63 new) representing 340+artists - 18 PR artists in Gibsons Legion Hall (Sechelt Hosp Foundation Gala) 46,000 studio visits $440,500 reported sales (plus $93,000+ recorded commissions and sign ups for workshops etc)

2019 185 participating venues (72 new) representing 340+artists - 16 PR artists in Roberts Creek Hall - 15 artists in Gambier Island Hall 49,600 studio visits $460,500 reported sales (plus $120,000+ recorded commissions and sign ups for workshops etc)

2020 (Covid-19 pandemic restrictions) 98 participating venues (22 new) representing 180+artists - 14 venues displayed virtually only, 11,800 studio visits $180,000 reported sales ) plus $25,000+ recorded commissions and sign ups for workshops etc)

Page 32 of 63 Regular Council Meeting Agenda - 02 Feb 2021 2020 Sunshine Coast Art Crawl Final Report Information

The Sunshine Coast Art Crawl, organized by Coast Cultural Alliance, had to completely 'Reimagine' the 2020 Art Crawl to adapt to the ever-changing situation of the Covid-19 Pandemic.

After surveying participating members from 2019, the decision was made to move forward with the 2020 Art Crawl with select options to visit the venues adhering to all the current Provincial Health Regulations. Every venue would also include an enhanced and strong on-line virtual presence. This insured the event to continue if conditions changed and physical visiting was no longer allowed.

Studio and gallery participation included a total of 98 venues representing more than 180 individual artists from Earls Cove to Langdale. This included 14 venues open virtually only, 6 venues open by appointment only and 78 venues open by drop in visits. This included 22 new venue listings. Powell River and Gambier Island did not join the Crawl as the community halls used as venues were closed for group gatherings.

The 98 venues in 2020 were 47% of 186 venues in 2019. Reported revenue from 78 reporting venues was $180,000 which is down only 7% per venue from 2019. Venue visits were 11,800 down 76% from 49,900 in 2019.

Due to Covid-19, marketing was limited to the Sunshine Coast and Greater Vancouver area. Only 5,000 brochures were printed and distributed. There were no Travel Ambassadors allowed on the ferry to help distribute. Racking on the ferry was allowed during the 2 weeks before the Art Crawl.

Venues provided sign in sheets collecting names and contacts (no locations) for required contact tracing. These groups of names were converted by the venue to use for our collected data for the Crawler visit numbers. Passports were not offered for prizes this year, however we created an online post event survey for Crawlers. Their names were then drawn for BC Ferries Experience Card prizes provided by Coast Cultural Alliance.

Artists reported that although number of visitors decreased they had more time to chat with prospective buyers, which often resulted in more sales. They liked the slower pace.

Participating artists and visiting Crawlers surveyed felt everyone was very respectful and felt safe with their experience and interactions during this pandemic crisis. They were all extremely appreciative the event managed to take place giving them a boost to their mental and economic health.

Page 33 of 63 Regular Council Meeting Agenda - 02 Feb 2021 COAST CULTURAL ALLIANCE SUMMARY OF PROGRAMS FOR 2020

During this past year of Covid-19 many changes have been made in the projects presented by the Coast Cultural Alliance.

The effect the pandemic has had on the Arts has been immense, however with the CCA's new interactive website now available on all platforms, our virtual and on-line presence have been able to continue and increase our distribution of information complete with Covid regulation updates and all the new on-line events our community has been learning to create and offer.

THE ARTS AND CULTURE CALENDAR - printed 3 months then moved to online only and weekly e-newsletters Received from the Town of Gibsons, $900 towards printing/distribution/data entry costs. Project Description: an event, workshop and opportunities listings distributed since 2001.

Data is gathered through a complimentary website, www.suncoastarts.com, where people can view and post their own events, workshops and news items covering the arts, culture, heritage and recreation. Uploading data is free to the public; CCA membership is not required to post. The information is managed daily and used in our weekly e-newsletter sent to over 1800 targeted emails with a 44% open rate. This information is also now used as the main source of events listed in both local newspapers.

As there is still much uncertainty around how long Covid-19 will continue it is unlikely the brochure will be printed in 2021. It will return when possible to do so. We will continue with the weekly e-newsletter.

BENEFIT TO THE TOWN OF GIBSONS: The project is a marketing tool that benefits presenters, residents, businesses and the entire community by making accessible information about the many events, workshops and activities available in Gibsons. Residents and visitors use the Calendar as a handy reference for planning their cultural outings.

THE SUNSHINE COAST ART CRAWL - October 23-24-25 2020 Received from the Town of Gibsons: $900 towards printing promotional material & advertising costs. Project Description: annual free self-directed 3-day art studio and gallery tour from Langdale to Earl's Cove

In 2020, a decision was made to 'Re-Think' the annual Sunshine Coast Art Crawl and move forward in a Covid compliant way. Options were created to join Virtually Only, By Appointment or by Drop in, following the Provincial Health Regulations. Every participant was listed Virtually on the site which insured the Crawl continuing in the case of last minute restrictions.

The Art Crawl still included a free full-colour printed brochure with maps. The brochure is an effective navigational tool for crawlers plus we provide extensive road directional signage to the individual venues. This year the Crawl included individual venue videos and an opportunity to connect directly with the artists on Zoom.

We employ a social media and video expert which resulted in a large increase in the number of followers and provided up to date and ever changing information in uncertain times.

We were pleased to have had 98 Venues join the Crawl, each choosing a Venue option to work with their personal comfort and physical studio location. This includes 22 new venues and approximately 160 artists. Each going above and beyond to follow all the necessary Provincial Health Guidelines even providing covered areas for any line ups during the October weather.

Page 34 of 63 Regular Council Meeting Agenda - 02 Feb 2021

Please see attached final report for the 2020 Art Crawl

BENEFIT TO THE TOWN OF GIBSONS: 2020 focused on local visits giving a longer time to interact with the artists and in some cases increased sales. The Crawl contributes sales dollars directly to the Gibsons economy. Participating artists and venues benefit directly from sales and future commissions; local businesses and accommodation realize increased activity during the Crawl weekend. The Crawl creates an awareness of the vibrancy and quality of the local arts scene and introduces patrons to venues and artists they were not aware of.

ADDITIONAL CCA PROJECTS INCLUDE:

• yearly Purple Banner Studio & Gallery Guide, which was printed as usual where visits could be made by appointment to comply with Covid regulations • monthly Artesia Coffeehouse (on hold) • weekly e-newsletter (1800+ recipients) • 24/7 interactive website of members' listings, tours, events, news, workshops, opportunities and local gallery listings

The CCA began a strategic planning process in 2019 to create a more sustainable core funding model when applying for grants rather than applying per project as we have done in the past. When the complete uncertainty of Covid-19 hit in March, we determined the need for these changes were now even more necessary in our succession planning. With the increased costs for training and new technologies needed to maintain and grow our non-profit organization, we are requesting an additional $200.00 to our standing grant of $1800.00 for a total of $2,000.00 from the Town of Gibsons in 2021.

Page 35 of 63 Regular Council Meeting Agenda - 02 Feb 2021

Coast Cultural Alliance mailing address: 4638 Sunshine Coast Hwy Sechelt BC V0N 3A2 [email protected] sunshinecoastartcrawl.com : suncoastarts.com

January 26, 2021 To: Mayor and Council Town of Gibsons

Re: Coast Cultural Alliance Final Report for Town of Gibsons Grant of Assistance 2020

Attention Mayor and Council:

Please find attached:

• Summary of Coast Cultural Alliance Final Report for 2020 programs highlighting the Sunshine Coast Art Crawl and the Arts and Culture Calendar, projects that benefited from the Town of Gibsons 2020 Grant of Assistance • Information sheet documenting the specifics of the 2020 Sunshine Coast Art Crawl • Information sheet documenting 11 years statistics of the Sunshine Coast Art Crawl • Summary of programs and services to be offered in 2021 including assumptions for 2021 • the 2020 year end Profit and Loss Statement which includes the revenue and expenses for these two projects. Please note that grants were obtained from four levels of local government and from the Powell River Arts Council.

As explained in the attached Final Report document, both of these initiatives are of benefit to the cultural and economic life of the Town of Gibsons and the entire Sunshine Coast.

The Board of Directors of the Coast Cultural Alliance thanks the Town of Gibsons for the ongoing support with the line item of $1800 for these very beneficial programs. For 2021 we would like to request an increase to $2,000.00. Please contact me if you need further information.

Sincerely,

Linda Williams Director, Coast Cultural Alliance 604.740.5825 home office 604.741.5722 cell

Coast Cultural Alliance [email protected] suncoastarts.com

Page 36 of 63 Regular Council Meeting Agenda - 02 Feb 2021 January 26, 2021

His Worship Mayor William Beamish Town of Gibsons P.O. Box 340 474 South Fletcher Road Gibsons, BC V0N 1V0

By email to: [email protected]

Dear Mayor Beamish:

Thank you for your letter of September 4, 2020. I appreciate your sharing local citizen concerns about taxi service on the Sunshine Coast, concerns that are heightened by the global pandemic and regional circumstances. I regret the delay in getting back to you with responses to the queries made in your letter.

As you are aware, the two companies authorized to provide service on the Sunshine Coast are Sunshine Coast Taxi and Coast Taxi. As licenses are public documents, copies are attached for your convenience.

Terms and conditions of the licences for taxi companies on the Sunshine Coast give those companies the provincial licensing authority they need before they can operate. But they do not require the companies to operate at a minimum level the way that licences approved for inter-city bus operators set a minimum route frequency and they do not specify vehicle maintenance requirements. However, vehicles operated as a taxi under a Passenger Transportation Licence must meet commercial vehicle safety and inspection requirements that apply in the province. Most requirements are set out in the Motor Vehicle Act Regulations and administered by the Ministry of Transportation and Infrastructure’s Commercial Vehicle Enforcement Branch.

With regards to your enquiry of assistance or augmentation of the provincial taxi licensing system, the 2019 amendments to the Passenger Transportation Act (Act) with corresponding amendments to the Community Charter, generally lessened the areas concurrent jurisdiction. The Ministry of Transportation’s Policy Branch is responsible for the development of policy and legislation and you may want to contact their office directly. For your assistance, I have copied this letter to the Katherine Kirby, Executive Director of the Transportation Policy & Legislation Branch.

The Passenger Transportation Board (Board) is an independent tribunal in BC established under the Act and has sole jurisdiction to inquire into, hear and determine all applications

Phone: (250) 953-3777 Fax: (250) 953-3788 Email: [email protected] Web: www.ptboard.bc.ca

Page 37 of 63 Regular Council Meeting Agenda - 02 Feb 2021 relating to passenger directive vehicle authorizations (i.e. taxis, limousines and shuttle vans), inter-city bus authorizations and transportation network services (TNS) authorizations (i.e. ride-hailing).

The Board’s ride-hailing webpage identifies companies that have applied or been approved to operate in five large regions that cover the province. It is up to the ride-hail companies to assemble an application package with evidence that supports the approval of a new ride- hailing service. Some applicants provide letters of support from local governments and First Nation governments that contain further information about the state of local transportation services.

In making decisions on ride-hail applications, the Board must consider whether: x the applicant is fit, proper and capable of providing the service, x there is public need for the service applied for, and x the application, if granted, would promote sound economic conditions in the passenger transportation industry.

If the Board approves an application it will set terms and conditions for the TNS authorization, including approved regional operating areas, and will set the minimum rate for the TNSs as the highest flag rate in that region.

The COVID-19 pandemic has had significant impacts on the passenger transportation industry across British Columbia and the Board recognizes it has an important role in guiding the industry out of the pandemic and into economic recovery.

Again, my sincere apologies for the delay in response. Thank you for taking the time to write and tell us your views on these matters. If you have any questions or concerns, please don’t hesitate to contact me directly.

Yours sincerely,

Heather Stewart Executive Director

Attachments cc: Katherine Kirby, Executive Director, Transportation & Policy Branch

Page 2

Page 38 of 63 Regular Council Meeting Agenda - 02 Feb 2021 SPECIAL AUTHORIZATION

PASSENGER TRANSPORTATION BRANCH MINISTRY OF TRANSPORTATION AND INFRASTRUCTURE

LICENCE

Passenger Transportation Licence

Licence Holder: REHFELDT, HERBERT ERNST Licence Number: 72225 LUND, BC NSC Number: 046471624 Trade Name(s): COAST TAXI Licence Expires: May 03, 2021

NOTICE TO LICENCE HOLDER

1. A copy of this licence document or evidence of authority to operate the motor vehicle under the licence must be carried on the vehicle and be available at all times for Inspection. 2. The licence cancels all previous licences.

The Licence is a special authorization issued pursuant to the Passenger Transportation Act, and in the case of an extra-provincial undertaking pursuant to the Motor Vehicle Act, 1987 (Canada), and is authorized to provide the passenger transportation services within the meaning of a special authorization, under the Passenger Transportation Act under the terms and conditions as specified below.

Special Passenger Directed Vehicle (PDV) Authorization Terms & Conditions: Vehicles: Maximum 3 vehicles Fleet Size: Vehicle Vehicles can accommodate a driver and not less than 2 and not more than Capacity: 7 passengers. Services:

Page 1 of 2 /pg

Issued at Coquitlam, British Columbia

Registrar, Passenger Transportation Branch

Date: November 19, 2020

Page 39 of 63 Regular Council Meeting Agenda - 02 Feb 2021 REHFELDT, HERBERT ERNST Licence Number: 72225 NSC Number: 046471624

PAGE 2

Minimum One (1) Taxi must be operated and available for hire 24 hours each day, Operating every day of the week. Requirement: Originating Transportation of passengers may only originate from any point: Area: • in the Powell River Regional District • in the Sunshine Coast Regional District Destination Transportation of passengers may only terminate at any point: Area: • along Highway 99 north to Whistler • in the Greater Vancouver Regional District • in the Fraser Valley Regional District west of but not including Hope • in the Powell River Regional District • in the Sunshine Coast Regional District • Vancouver Island • beyond the BC/United States border when engaged in an extra-provincial undertaking. Return Trips: The same passengers may only be returned from where their trip terminates in the destination area to any point in the originating area if the return trip is arranged by the time the originating trip terminates. Express (i) Vehicles may be equipped with a meter that calculates fares on a time Authorizations: and distance basis. (ii) Vehicles may be equipped with a top light. (iii) The operator of the vehicle may, from within the originating area only, pick up passengers who hail or flag the motor vehicle from the street. Taxi Taxi camera equipment may only be installed and operated in vehicles Cameras: when the licensee is in compliance with applicable taxi camera rules, standards and orders of the Passenger Transportation Board. Taxi Bill of A taxi bill of rights may only be displayed in vehicles when the licensee (a) Rights: has received written approval of the Board to operate a taxi bill of rights program, and (b) is in compliance with applicable taxi bill of rights rules,

standards and orders of the Passenger Transportation Board. Transfer of a This special authorization may not be assigned or transferred except Licence: with the approval of the Board pursuant to section 30 of the Passenger Transportation Act.

Page 2 of 2 /pg

Issued at Coquitlam, British Columbia

Registrar, Passenger Transportation Branch

Date: November 19, 2020

Page 40 of 63 Regular Council Meeting Agenda - 02 Feb 2021 SPECIAL AUTHORIZATION

PASSENGER TRANSPORTATION BRANCH MINISTRY OF TRANSPORTATION AND INFRASTRUCTURE

LICENCE

Passenger Transportation Licence

Licence Holder: SUNSHINE COAST TAXI LTD. Licence Number: 70423 RICHMOND, BC NSC Number: 200348566 Trade Name(s): SUNSHINE COAST TAXI Licence Expires: March 01, 2021

NOTICE TO LICENCE HOLDER

Special Authorization Passenger Directed Vehicle (PDV)

Terms & Conditions: Vehicles: Maximum Fleet Size: 10 vehicles Vehicle Capacity: Vehicles can accommodate a driver and not less than 2 and not more than 7 passengers. Services: Originating Area: Transportation of passengers may only originate from any point: • In the Sunshine Coast Regional District Destination Area: Transportation of passengers may terminate at any point in British Columbia. Page 1 of 2 /hm

Issued at Coquitlam, British Columbia

Registrar, Passenger Transportation Branch

Date: February 21, 2020

Page 41 of 63 Regular Council Meeting Agenda - 02 Feb 2021 SUNSHINE COAST TAXI LTD. Licence Number: 70423 NSC Number: 200348566

PAGE 2

Return Trips: The same passengers may be returned from where their return trip terminates in the destination area to any point within the originating area when the return trip is arranged by the time the originating trip terminates. Reverse Trips (limited): Transportation of passengers may only originate in the destination area if the transportation terminates in the originating area and the cost of the trip is billed to an active account held by the licence holder that was established before Express Authorizations: (i) Vehicles must be equipped with a meter that calculates fares on a time and distance basis. (ii) Vehicles may be equipped with a top light. (iii) The operator of the vehicle may, from within the originating area only, pick up passengers who hail or flag the motor vehicle from the street. Taxi Cameras: Taxi camera equipment may only be installed and operated in vehicles when the licensee is in compliance with applicable taxi camera rules, standards and orders of the Passenger Transportation Board Taxi Bill of Rights: A taxi bill of rights may only be displayed in vehicles when the licensee (a) has received written approval of the Board to operate a taxi bill of rights program, and (b) is in compliance with applicable taxi bill of rights rules, standards and orders of the Passenger Transportation Board. Transfer of a Licence: This special authorization may not be assigned or transferred except with the approval of the Board pursuant to section 30 of the Passenger Transportation Act.

Page 2 of 2 /hm

Issued at Coquitlam, British Columbia

Registrar, Passenger Transportation Branch

Date: February 21, 2020

Page 42 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Tracy Forster

Subject: FW: Emergency Fire Equipment, Facilities and Road Rescue Provincial Funding Attachments: NOTES Fire Equipment Honourable Josie Osborne Minister Municipal Affairs.pdf; MAH Minister Osborne Fire and Road Rescue Funding .pdf

From: Dennis Dugas [mailto:[email protected]] Sent: Friday, January 29, 2021 12:30 PM Subject: Emergency Fire Equipment, Facilities and Road Rescue Provincial Funding

Hello Mayors and Councillors:

Thanks again for attending our first coalition of AVICC Small Rural Communities forum in discussing our need for reliable and sustainable Provincial funding for our Emergency Fire and Highway Rescue services. I really appreciated your support and input. Please see attached below notes of the meeting and the letter to be sent to the Minister of Municipal Affairs. With your approval I would like to mail the letter on February 12, hopefully that will give you enough time to get your council approvals, if not please let us know. We would also appreciate your logos to go on the letter it would look more official. Thanks again for seeing the need to do this all together, many voices are always better than one. Hope you all have a great weekend. Stay Safe and Stay Healthy D2

Page 43 of 63 Regular Council Meeting Agenda - 02 Feb 2021 NOTES PROVINCIAL FUNDING FOR EMERGENCY FIRE EQUIPMENT AND FACILITIES FRIDAY JANUARY 22, 2021 11:00 AM VIA ZOOM ______

1. Welcome and Introductions Mayor Dugas welcomed everyone to the meeting and acknowledged that the meeting is virtually being hosted on the traditional territory of the Kwakiutl people, Gilakas’la. Introductions: Mayor Dennis Dugas- Port Hardy Mayor Gaby Wickstrom- Port McNeill Mayor Bill Beamish- Gibson’s Mayor Martin Davis - Tahsis Councillor Sarah Fowler- Tahsis Mayor Mark Baker- Sayward Director Andrew Hory- RDMW Mayor Kevin Cameron- Port Alice Mayor Dennis Buchanan- Alert Bay Mayor Leslie Baird- Cumberland Mayor Brad Unger- Gold River Mayor Julie Colburn- Zeballos Mayor Mayco Noel- Ucluelet

Mayor Dugas provided the background to the process of the UBCM and resolutions passed or endorsed at those conferences and how the Province has not supported the requests from local governments to help us fund fire services.

The need to form a coalition of small communities to lobby the government to ensure that the service, which yes is listed as a ‘may have’ in the Community Charter is obviously not a service that people do not want or need.

Mayor Baird communicated to the group the issues they had accessing funding for an upgrade to their Fire Hall in Cumberland. The community had to take out debt in order to fund the service, A referendum was done with 82% support, but the province and the federal government was not able to provide support.

2. Background Discussion, challenges and strategies for small communities - Access to reliable funding - Aging infrastructure - Road Rescue requirements - Worksafe BC - Playbook training requirements - Cost for apparatus and other equipment is high - Assisting only when there is capacity and need the funding to build the capacity - Of the small communities in attendance only 3 have paid departments and volunteerism is low - Insurance funding and the requirement to protect structures in the community. Insurance companies are making money off our ability to respond - Rescue highway calls turn out to be false alarms with no cell service to call off the responders

Page 44 of 63 Regular Council Meeting Agenda - 02 Feb 2021 - Claims from ICBC will be reduced when we are better equipped and able to respond to save their costs - We need cell coverage to ensure we can communicate false alarms. - Levels of policing funded through government similar model needed for fire services

3. Draft Letter to Honourable Minister Osborne See attached updated letter

4. Next steps Letter to be sent to the communities for endorsement and sent to the Minister

5. Adjournment 12:15 pm

Page 45 of 63 Regular Council Meeting Agenda - 02 Feb 2021

Honourable Josie Osborne Minister Municipal Affairs

Dear Ms. Osborne

We are looking for your support regarding a critical public safety issue in our small rural communities, specifically the lack of Provincial funding for essential local fire and road rescue services, which would include apparatus, equipment, training and facilities.

As you are aware the cost of protecting our communities has increased significantly over the years. The cost of apparatus, equipment, training, and facilities are putting the small rural communities in a critical financial bind, taxing the residents beyond what is affordable and without provincial support we feel our financial situation will be unsustainable.

This request for Provincial funding assistance has been presented to the Province through endorsed resolutions to the UBCM for over 27 years, to date the provincial response has been “NO”. We feel we cannot accept this answer anymore.

Through the Insurance Premium Tax, the Province has collected a 4.4% tax revenue through residential / commercial fire insurance and automobile insurance since 1921, which we now believe goes into the government’s general revenue fund. The estimated revenue collected is in the hundreds of millions annually, we are asking for some of this revenue to be available through grant programs or another form of assistance to support our communities so we can provide an affordable, reliable, and sustainable essential fire protection and road rescue service for our regional residents and businesses.

We look forward to your assistance in setting up meetings with the appropriate Ministers to discuss ways we can leverage reliable funding support for fire and road rescue services in small rural communities.

We look forward to your reply.

All Mayors names below AVICC members

Page 46 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Tracy Forster

Subject: FW: COFI's 2021 Virtual Convention - Complimentary Registration - RSVP Required Attachments: image003.gif

From: "Gillrie, Diana" Date: Feb. 1, 2021 2:34 p.m. Subject: COFI's 2021 Virtual Convention ‐ Complimentary Registration ‐ RSVP Required To: Cc:

To: Mayors

Regional District Chairs

Presidents and Executive Directors of NCLGA, AKBLG, SILGA, UBCM, AVICC and LMLGA

I am pleased to invite you to attend the first Virtual Convention of the BC Council of Forest Industries (COFI) to be held Thursday, April 8, 2021 from 8:30am ‐ 12:00pm.

COFI’s annual convention has been the largest gathering of the forest sector in Western Canada and we have invited community leaders for many years to participate with members of the forest industry, government, communities, and First Nations.

The Community Leaders Program is a key part of our Convention program. While we will not be able to welcome you in person this year, we look forward to welcoming you virtually and are pleased to offer:

 one complimentary registration to attend the virtual convention, and  additional registrations at the COFI member rate.

If you are unable to attend, your community's CAO or a designated councillor/director are welcome to attend and utilize the complimentary registration. We also invite one complimentary registration from each regional district and local area government association.

HOW TO REGISTER

Page 47 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Complimentary Registration: To confirm your complimentary registration, please complete the online form below by March 12, 2021. You do not need to register again through the COFI website.

Community Leader Complimentary Registration Form

Additional Registrations: For additional registrations from your council colleagues/local government at the COFI member rate, please register at COFI’s website here and use discount code LEADERS2021

I look forward to welcoming you to our convention. If you have any questions about registration, please contact Diana Gillrie at [email protected].

Warm regards,

Susan Yurkovich

President & CEO

Council of Forest Industries

Diana Gillrie Administrative Assistant

200 – 1855 Kirschner Road

Kelowna, BC V1Y 4N7

Phone 778.760.1166 Mobile 250.859.9578 Email [email protected]

Page 48 of 63 Regular Council Meeting Agenda - 02 Feb 2021

Page 49 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 50 of 63

TOWN OF GIBSONS

Bylaw No. 1288, 2021

A Bylaw to establish an Advisory Design Panel in the Town of Gibsons

NOW THEREFORE the Council of the Town of Gibsons in open meeting assembled enacts as follows:

1. CITATION

1.1 This Bylaw may be cited as the “Town of Gibsons Advisory Design Panel Bylaw No. 1288, 2021.”

2. ESTABLISHMENT OF ADVISORY DESIGN PANEL

2.1 An Advisory Design Panel is established to advise Council upon:

2.1.1 The design quality of development applications (including but not limited to form and character Development Permits, Zoning Amendments, and OCP Amendments) referred to it from the Planning and Development Services Department and/or Council and to make recommendations to Council on the approval process.

3. PURPOSE AND SCOPE

3.1 The Design Panel provides a community and quality design perspective on the development application review process and advises Council on the approval process.

3.2 The Design Panel considers the following:

3.2.1 Development Permit Area guidelines outlined in the Official Community Plan;

3.2.2 General principles of good design and practicality of implementing the design improvements as may be suggested by the Design Panel.

3.2.3 New buildings and structures harmonize with neighbouring development;

3.2.4 The building design is of high quality and contributes to the improvement of the public realm;

3.2.5 Ample pedestrian orientation and circulation in commercial and multi-family development;

3.2.6 Integration of economic health, social equity, land use, sustainability, and environmental stewardship into the development;

3.2.7 Due regard for public safety and accessibility;

Page 51 of 63 Regular Council Meeting Agenda - 02 Feb 2021

Town of Gibsons Advisory Design Panel Bylaw No. 1288, 2021

3.2.8 The intended function of the project, and the existing and future context within which the project is located; and

3.2.9 Compliance with other relevant Town bylaws (such as the Tree Preservation Bylaw);

4. COMPOSITION

4.1 The Advisory Design Planning is comprised of six (6) regular members. The Advisory Design Panel shall consist of:

4.1.1 Two (2) architects (members of the Architectural Institute of British Columbia);

4.1.2 One (1) landscape architect (member of the British Columbia Society of Landscape architects) or landscape specialist from a related background;

4.1.3 Three (3) residents and/or property owners of the Town of Gibsons with a combination of backgrounds in:

engineering, urban planning, accessibility, community heritage, real estate, industry, construction, affordable housing, building design, arboriculture, crime prevention, and other fields of specific interest to development form and character.

4.2 Whenever possible, and where professional qualifications identified in section 4.1 are equal, positions on the Design Panel are to be filled by residents and/or property owners of the Town of Gibsons.

5. APPOINTMENT AND MEMBERSHIP

5.1 Council shall appoint all members to the Design Panel.

5.2 Council shall appoint one member as Chair of the Design Panel, and one member as Vice-Chair of the Design Panel.

5.3 The members appointed by Council shall hold office at the pleasure of Council for a two year term commencing January 1st in the year they are appointed and terminating two (2) years later on December 31st, except the initial appointees, three (3) of whom shall hold office from the date of appointment until the 31st of December 2021 and three (3) of whom shall hold office from the date of appointment until the 31st of December 2022.

5.4 Notwithstanding Section 5.3, all members shall continue to hold office until their successors are appointed. In the event of a vacancy occurring in the membership of the Advisory Design Panel, Council shall appoint a person to fill such vacancy for the unexpired term of office of the member being replaced.

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Town of Gibsons Advisory Design Panel Bylaw No. 1288, 2021

5.5 Advisory Design Panel members can be removed by a resolution of Council.

5.6 No member of the Advisory Design Panel shall serve for more than three (3) consecutive terms.

5.7 As a condition of appointment, each member shall acknowledge in writing his or her obligations under this bylaw, the bylaws of the Town, and all applicable provisions of the Community Charter and Local Government Act, including but not limited to the conflict of interest requirements contained in Part 4 of the Community Charter.

5.8 All members appointed to the Panel shall serve without remuneration.

6. LIAISONS

6.1 The following representatives will participate as liaisons and as non-voting members on the Design Panel:

6.1.1 A member of Council (or designate);

6.1.2 The Director of Planning (or designate);

6.1.3 The Director of Infrastructure Services (or designate);

6.2 The role of the staff liaisons include:

6.2.1 Providing information and professional advice;

6.2.2 Serving as one of the communication channels to and from Council.

6.3 The role of the Council liaison includes:

6.3.1 Bringing such matters to the Design Panel’s attention as is appropriate for it to consider in support of Town of Gibsons’ Council direction;

6.3.2 Serving as one of the communication channels to and from Council.

7. VOTING

7.1 All matters before any meeting of the Advisory Design Panel shall be decided by a majority of the voting members present.

7.2 All appointed members of the Advisory Design Panel may vote on all questions. In the event of an equality of votes, the question shall be decided in the negative. Any member of the Advisory Design Panel who abstains from voting shall be deemed to have voted in the affirmative.

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Town of Gibsons Advisory Design Panel Bylaw No. 1288, 2021

8. ELECTION OF CHAIRPERSON

8.1 Council shall appoint a Chairperson from among the Advisory Design Panel members at the beginning of each calendar year who shall preside at all meetings for the balance of the year.

8.2 If the Chairperson fails to attend any meeting of the Advisory Design Panel, the appointed members present shall elect one of their number to be Acting Chairperson and the member so elected shall preside at the meeting.

8.3 If the Chairperson ceases to be a member of the Advisory Design Panel, Council shall appoint a new Chairperson from among the Advisory Design Panel members who shall preside at all meetings for the balance of the year.

8.4 Chairpersonship is limited to a maximum of two years, unless an extension is recommended by the appointed members and approved by Council.

9. QUORUM

9.1 The quorum for the Design Panel is four (4) of the voting members appointed under section 3 (Composition).

9.2 If a quorum is not present within fifteen (15) minutes of the time fixed for a meeting, the Chairperson shall record the names of the members present and the Chairperson shall call another meeting.

10. MEETINGS AND ATTENDANCE

10.1 Meetings shall be conducted according to the Community Charter, the Town of Gibsons Procedure Bylaw and in accordance with Roberts Rules of Order.

10.2 The Design Panel shall meet as often as determined by the Director of Planning, in the Council Chambers or another designated meeting space as decided by the Design Panel.

10.3 Meetings shall generally be held once a month and not more than twice a month, as determined by the Director of Planning.

10.5 Save with respect to matters expressly dealt with or provided for in this bylaw, the rules governing proceedings of the Advisory Design Panel shall be those governing the proceedings of Council under the Procedure Bylaw, insofar as the said rules may be applicable.

10.6 The Chairperson shall preside at all meetings of the Advisory Design Panel, and shall preserve order and decide all points of order which may arise, subject to an appeal to the other members present. All such appeals will be decided without debate.

10.7 No act or proceeding of the Advisory Design Panel is valid unless it is authorized by resolution at a meeting.

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Town of Gibsons Advisory Design Panel Bylaw No. 1288, 2021

10.8 Any appointed member of the Advisory Design Panel who is absent from five (5) consecutive regular meetings, without leave or valid reason satisfactory to the Advisory Design Panel, shall be deemed to have resigned.

10.9 If the Advisory Design Panel is considering an amendment to a plan or bylaw, or the issue of a permit, the applicant for amendment, or permit is entitled to attend meetings of the Advisory Design Panel and be heard.

10.10 The Planning Department shall contact an applicant for a bylaw amendment or a permit, prior to the meeting of the Advisory Design Panel at which the bylaw amendment or the permit is to be considered, to advise the applicant of his or her entitlement to appear before the Advisory Design Panel. The Planning Department will forward the information to the applicant and the applicant will contact the Chairperson.

10.11 Presentations to the Design Panel shall not exceed ten (10) minutes, with the possibility that a motion can be made to extend the presentation as required.

11. MINUTES

11.1 The Director of Corporate Services shall supply a Recording Secretary for the Advisory Design Panel who shall be responsible for the preparation of the agendas and minutes of the meetings.

11.2 Minutes shall be taken in accordance with the Council Procedure Bylaw and shall also include:

11.2.1 Record of all motions and voting decisions of the Advisory Design Panel members;

11.2.2 An overview of the primary factors considered by the Advisory Design Panel in making a decision.

11.2.3 Summary of dissenting opinions, if any.

11.3 Minutes of the Advisory Design Panel shall be signed by the Chairperson or Acting-Chairperson presiding at the meeting.

11.4 Minutes shall be made available to all members of the Advisory Design Panel, Council, and the public.

12. ANNUAL BUDGET

12.1 All items of revenue and expenditure relating to the activities of the Advisory Design Panel shall be included in the annual budget.

12.2 No expenditure shall be made by the Advisory Design Panel that is not provided for in the annual budget of the Town of Gibsons or the annual budget as amended.

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Town of Gibsons Advisory Design Panel Bylaw No. 1288, 2021

12.3 All monies received by the Advisory Design Panel shall be paid into the hands of the Financial Officer of the Town of Gibsons for deposit to the credit of the Town in a general fund bank account.

12.4 Accounts for authorized expenditures of the Advisory Design Panel shall be paid by the Financial Officer of the Town of Gibsons in the same manner as other accounts.

13. CONFLICT OF INTEREST

13.1 If a Advisory Design Panel member attending a meeting of the Advisory Design Panel considers that he or she is not entitled to participate in the discussion of a matter or to vote on a question in respect of a matter because the Advisory Design Panel member has a direct or indirect pecuniary interest in the matter or for any other reason, the member must declare this and state the general nature of why the member considers this to be the case.

13.2 After making the declaration in accordance with Section 13.1, the Advisory Design Panel member

10.2.1 must not take part in the discussion of the matter and is not entitled to vote on any question in respect of the matter,

10.2.2 must immediately leave the meeting or that part of the meeting during which the matter is under consideration, and

10.2.3 must not attempt in any way, whether before, during or after the meeting, to influence the voting on any question in respect of the matter.

13.3 When the Advisory Design Panel member’s declaration is made under Section 13.1

10.3.1 the person recording the minutes of the meeting must record the member’s declaration, the reasons given for it, and the times of the member’s departure from the meeting room, and if applicable, the member’s return, and

10.3.2 the person presiding at the meeting must ensure that the member is not present at the meeting at the time of any vote on the matter.

14. AUTHORITY

14.1 The Design Panel has no decision-making authority.

14.2 The Design Panel has no delegated authority from Council.

14.3 The Design Panel is reminded that it cannot direct staff or take any action contrary to existing Council policies and directives.

Page 56 of 63 Regular Council Meeting Agenda - 02 Feb 2021

Town of Gibsons Advisory Design Panel Bylaw No. 1288, 2021

READ A FIRST TIME this the 19th day of January , 2021

READ A SECOND TIME this the 19th day of January , 2021

READ A THIRD TIME this the 19th day of January , 2021

ADOPTED THIS the day of , 20XX

William Beamish, Mayor Lindsey Grist, Corporate Officer

Page 57 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Page 58 of 63 STAFF REPORT

TO: Council MEETING DATE: February 2, 2021

FROM: Lorraine Coughlin FILE NO: 1760.20 Director of Finance

SUBJECT: Short Term Capital Borrowing Bylaw 1287, 2021 – District Energy System Decommissioning

RECOMMENDATIONS

THAT the report titled Short Term Capital Borrowing Bylaw 1287, 2021 – District Energy System Decommissioning be received for information;

AND THAT Council give First, Second and Third readings to Short Term Capital Borrowing (GDEU Decommissioning) Bylaw 1287, 2021.

BACKGROUND / PURPOSE

On April 21, 2020, Council passed the following motion:

“That Council approves a Phased Decommissioning approach for the Gibsons Energy Utility (GDEU).”

The purpose of this report is to obtain first, second and third reading of the associated debt bylaw.

DISCUSSION:

As part of the phased decommissioning, costs will be incurred to enable owners to disconnect from the system and install an alternative heating source, after which work will be done to decommission the system as a whole.

$230,000 of this expenditure will be funded by debt, with the remainder being funded by general taxation and/or accumulated surplus.

The maximum of available short term capital borrowing under Section 178 of the Community Charter is $230,250. Approval of the Inspector of Municipalities after third reading of the bylaw is required.

Bylaw 1287, 2021 lists total debt of $230,000 with repayment scheduled to occur over a four-year period, beginning in 2022.

Page 59 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Staff Report to Council – February 2, 2021 Short Term Capital Borrowing Bylaw 1287, 2021 – District Energy System Decommissioning Page 2 of 2

The current interest rate on short term borrowing, as posted on the Municipal Finance Authority website as at the date of writing this report, is a daily floating rate of 0.92%. Based on this rate, annual interest is calculated to be $2,116. This interest cost will reduce as annual principal payments are made.

POLICY / PLAN IMPLICATIONS

Strategic Plan Implications

The phased decommissioning of the GDEU supports the Strategic Plan initiative of Managing our Assets:

“We will focus on fiscal sustainability and support our staff in the prudent management of our natural and engineered assets, to ensure the town can continue to deliver critical infrastructure services in perpetuity.”

Financial Plan Implications

The Town’s maximum available debt via short term capital borrowing is $230,250. This funding request ($230,000) will use the full funding allocation available.

Annual debt servicing costs for this request are anticipated to be $59,616 beginning in 2022 and covering a four-year period. Funding for this debt servicing will come from a combination general property taxation and accumulated surplus.

RECOMMENDATIONS / ALTERNATIVES

Staff’s recommendation is on page 1 of the report.

Respectfully Submitted,

______Lorraine Coughlin, CPA, CGA Director of Finance

CHIEF ADMINISTRATIVE OFFICER’S COMMENTS:

I have reviewed the report and support the recommendation(s).

______Emanuel Machado Chief Administrative Officer

Page 60 of 63 Regular Council Meeting Agenda - 02 Feb 2021 TOWN OF GIBSONS

BYLAW NO. 1287

A bylaw to authorize short-term borrowing of funds for capital works relating to the decommissioning of the Gibsons and District Energy Utility

WHEREAS under the provisions of Section 178 of the Community Charter, the Council may contract a debt for any purpose of a capital nature providing such debt does not exceed five (5) years and at any time does not exceed a total amount equal to fifty dollars ($50.00) multiplied by the population of the municipality and may, by bylaw, without the assent of the electors, contract the debt by borrowing and make provision for the repayment of the debt and interest thereon;

AND WHEREAS the amount of the existing obligations of the municipality authorized under Section 178 at the date hereof is $0.00;

AND WHEREAS the Council deems it necessary to borrow the sum of Two Hundred Thirty Thousand dollars ($230,000) for the purpose of works relating to the decommissioning of the Gibsons and District Energy Utility.

AND WHEREAS the approval of the Inspector of Municipalities has been obtained;

NOW THEREFORE, the Council of the Town of Gibsons in open meeting assembled, enacts as follows:

1. This bylaw may be cited as “Short Term Capital Borrowing (Gibsons District Energy Utility) Bylaw No. 1287, 2021”.

2. The Council is hereby authorized and empowered to borrow upon the credit of the Town of Gibsons from the Municipal Finance Authority, the sum of Two Hundred Thirty Thousand dollars ($230,000) at such times as the same may be required for the purpose hereinbefore recited and to pay interest thereon.

3. Principal and interest payments of the short-term borrowing will be recovered through general taxation. Proposed repayment options are anticipated as follows:

Principal Repayments

2022 $57,500 2024 $57,500 2023 $57,500 2025 $57,500

Page 61 of 63 Regular Council Meeting Agenda - 02 Feb 2021 Short Term Capital Borrowing (Gibsons District Energy Utility) Bylaw No. 1287, 2021

READ a first time this the day of February, 2021

READ a second time this the day of February, 2021

READ a third time this the day of February, 2021

Received the approval of the Inspector of Municipalities this the day of ______, 2021

ADOPTED this the day of ______, 2021

William Beamish, Mayor Lindsey Grist, Corporate Officer

Page 62 of 63 Regular Council Meeting Agenda - 02 Feb 2021 The City of North Vancouver OFFICE OF MAYOR LINDA BUCHANAN

January 11, 2021

Hon. George Heyman, Minister of Environment and Climate Change Strategy and Minister responsible for Translink

Sent VIA email [email protected]

Dear Minister Heyman:

Re: Implementing a Province-wide Ban on Anticoagulant Rodenticides

As Mayor of the City of North Vancouver and on behalf of Council, I want to congratulate you on your recent re-election and appointment to the Executive Council.

Despite the ongoing pandemic resulting from the novel coronavirus, we cannot slow down on our response to the climate emergency. I’m encouraged by your background in solutions-oriented negotiations and policy. Now more than ever we need bold, progressive action.

On the North Shore we have had several owls consume rat poison and become dangerously ill. The use of anticoagulant rodenticides poses serious threats to B.C. wildlife and ecosystems through primary and secondary poisoning of non-target species, and have the potential to harm children and pets. To address this issue locally, Council passed a motion just prior to the 2020 Provincial election to ban the use of anticoagulant rodenticides with in the City of North Vancouver.

The motion contained the following active clause:

THEREFORE BE IT RESOLVED THAT the City of North Vancouver create a formal ban on the use of anticoagulant rodenticides on all municipal property and take advantage of opportunities to communicate alternative pest control methods to residents and businesses;

AND THAT Council request that the Mayor write, on behalf of Council, to the Province of BC requesting that the Province ban anticoagulant rodenticides, and that letter be shared with all other local governments in BC.

I therefore humbly request that the Province consider a B.C.-wide ban and find new ways to address the rodent population that does not threaten the wellbeing of other animals dwelling within urban areas.

I appreciate your consideration. Please contact my staff at [email protected] if you require any additional information.

Yours truly,

Mayor Linda Buchanan c.c. Bowinn Ma, MLA North Vancouver-Lonsdale All municipal Councils across B.C. via Clerks Departments

141 West 14th Street, North Vancouver, BC V7M 1H9 | Tel: 604-998-3280 | Fax: 604-990-4211 | www.cnv.org | Doc#1908249

Page 63 of 63 Regular Council Meeting Agenda - 02 Feb 2021