CORPORATE and ADMINISTRATIVE SERVICES COMMITTEE Friday, December 2, 2016 SCRD Boardroom, 1975 Field Road

CORPORATE AND ADMINISTRATIVE SERVICES COMMITTEE Friday, December 2, 2016 SCRD Boardroom, 1975 Field Road

AGENDA

CALL TO ORDER: 9:30 a.m.

AGENDA

1. Adoption of Agenda

COMMUNITY STAKEHOLDERS AND PARTNERS

PETITIONS AND DELGATIONS

2. Manjit Kang, Board Chair and Tracey Therrien, Library Director, Annex A Gibsons and District Public Library Pages 1-16 Regarding: 2017 Budget Request

3. Ann Hopkins, Board Chair and Margaret Hodgins, Chief Librarian, Annex B Sechelt Public Library pp. 17-24 Regarding: 2017 Budget Request

4. Janet Perry, Board Chair and Kathleen Hudson, Treasurer, Roberts Annex C Creek Community Library p. 25 Regarding: 2017 Budget Request

5. Lori Rymes, Chair, Pender Harbour Reading Centre Annex D Regarding: 2017 Budget Request pp. 26-28

6. Lorraine Goddard, President, Sunshine Coast Museums and Archives Annex E Regarding: 2017 Budget Request pp. 29-35

7. Billy Griffiths, President, Skookumchuck Heritage Society / Egmont Annex F Heritage Centre p. 36 Regarding: 2017 Budget Request

8. Ann Watson, Archivist, Sechelt Archives To follow Regarding: 2017 Budget Request

9. Randy Picketts, President, Pender Harbour Health Centre Annex G Regarding: 2017 Budget Request pp. 37-43

10. Chris Nicholls, Executive Director, Gibsons and District Chamber of Annex H Commerce pp. 44-51 Regarding: 2017 Budget Request Special Corporate and Administrative Services Committee Agenda – December 2, 2016 Page 2

11. Leonard Lee, President, Pender Harbour and District Chamber of Annex I Commerce pp. 52-64 Regarding: 2017 Budget Request

12. Theressa Logan, Executive Director, Sechelt and District Chamber of Annex J Commerce pp. 65-73 Regarding: 2017 Budget Request

13. Martin Prestage, President, Sunshine Coast Tourism Annex K Regarding: 2017 Budget Request pp. 74-77

14. Linda Williams, Director, Coast Cultural Alliance Annex L Regarding: 2017 Budget Request pp. 78-93

15. Catherine Leach, Executive Director, Sunshine Coast Community Annex M Services Society pp. 94-100 Regarding: 2017 Budget Request

16. Francine Clohosey, Manager, Pender Harbour Community School Annex N Society pp. 101-108 Regarding: 2017 Budget Request

17. Sue Lamb, Coordinator, Halfmoon Bay-Chatelech Community School Annex O Association pp. 109-112 Regarding: 2017 Budget Request

18. Ted Chisholm, Coordinator, Sechelt Community Schools Annex P Regarding: 2017 Budget Request pp. 113-125

19. Sue Wilson, Coordinator, Gibsons Area Community Schools Annex Q Regarding: 2017 Budget Request pp. 126-135

20. Stacia Leech, Coordinator, Roberts Creek Community School Annex R Regarding: 2017 Budget Request pp. 136-138

REPORTS COMMUNICATIONS

NEW BUSINESS IN CAMERA

ADJOURNMENT

November 18, 2016

Tina Perreault, Chief Financial Officer Sunshine Coast Regional District 1975 Field Road Sechelt, BC V0N 3A1

RE: Gibsons & District Public Library Association 2017 Budget Submission

Dear Tina,

Please find enclosed the Gibsons & District Public Library (GDPL) detailed 2017 budget plus the 2017 – 2021 proposed financial plan and accompanying documents as requested. On behalf of the GDPL Association this submission is presented for your consideration and support.

In 2017 GDPL will be entering year four of a five-year Strategic Plan. The three strategic directions identified in the plan are to  advance the position of the GDPL as The Learning Place in the community,  enhance training and development for staff, board, and members and  optimize the existing library space (physical and virtual) to maximize its utilization, versatility and flexibility to deliver library services now and into the future.

With the support of our funders, the Library Foundation, a dedicated library board, staff and volunteers, we have achieved many of the goals identified in the plan and we’re proud of this success.

With the ongoing support of the Sunshine Coast Regional District, in 2017, we will continue providing the valuable Library services that are so cherished by our community.

Having completed phase one and two of the Library reconfiguration project in 2016 the Library in 2017 will focus on completing the final phase of this project (updating the children’s area) and enhancing training and development for Library staff, board and members. In addition the Library will continue to advance GDPL as the Learning Place in the community by continuing to offer learning opportunities through traditional library services, workshops, programming and online training materials.

We are always mindful of limited budgets in all jurisdictions; in 2017 GDPL will continue to build upon partnerships with local, regional and provincial agencies to enable the Library to offer services in more efficient and economical ways.

The Gibsons & District Public Library Board would like to be notified and present at the upcoming budget talks to answer any questions that the Regional Board may have.

If you require further information or if you have any questions please do not hesitate to contact me at 604‐886‐2130.

We request that all the Budget Notes, Library Service Summary, and Annual Report accompany the Budget figures to the Area Directors for budget information and discussion.

Sincerely,

Tracey Therrien, Library Director

Enclosure Notes to the 2017 Budget Library Statistics Library Services 2017 Budget 2015 Annual Report

2 NOTES TO THE 2017 BUDGET

The GDPL budget submission includes 2016 budget, 2016 year-to-date (October 31) actual, the proposed 2017 budget and budget notes, plus projected yearly budgets from 2018 – 2021.

BUDGET ASSUMPTIONS

The Sunshine Coast Regional District will contribute to stable funding through bylaws 1018. The SCRD will charge less than 8% for administration charges as the GDPL function no longer uses SCRD IT services, hardware or support. Library generated revenue and grants and donation revenue for the budget period will remain predictably stable.

FIVE YEAR PLAN In 2017 the Board will be looking to update long-term strategic plans, accordingly at that time we will be able to provide a more detailed 5 year budget.

BUDGET BREAKDOWN 2017

 The 2017 budget reflects an overall increase of 2.8% in total operating expenses. However, due to increased Library revenue, the total tax requisition reflects a 2.5% increase.  For 2017 the library has focused on stabilizing or reducing costs in all but three spending areas.  Budget decreases were achieved in Programming, Office, and Facility expenses.  The largest increases are required in Materials & Databases, Personnel and Equipment. In addition the Library is undertaking union negotiations in 2017; resulting in negotiations fees. These fees occur every four years.

REVENUE:  British Columbia Provincial Per Capita Operating grant: reinstated to higher population numbers as per 2013.  Federal grant; in 2015 criteria for a Federal Government grant changed. In 2016 the changes were reversed resulting in an increase in funds received. This increase is being projected into 2017.  In 2016 the Library predicted a decrease in Fees & Charges by $3550 due to eliminating Internet fees for non-members. To date the actual decrease is $680. In this budget the projected Fees & Charges income remains the same as 2016 because the GDPL board voted to eliminate overdue fees for children's materials. Sechelt and many other public libraries do not impose overdue fees on children's materials.

EXPENSES: Personnel:  In 2016 the Library will be in its fourth year of a four year union agreement. The negotiated increases are similar to those negotiated with the SCRD, Town of Gibsons and the Sechelt Library. Year 1 = 1.13%, Year 2 = 1.35%, Year 3 = 1.72% & Year 4 = 1.80%  By eliminating seasonal Sunday openings the Library is able to increase Monday hours for an additional staffing cost of $1500 per year. This change provides an additional 122 open hours per year to residents.  Benefits: increase in Municipal Pension Plan fees.  In 2016 Federal Government grants were obtained for a Summer Student and a Youth Computer

3 Tutor Intern. Due to new work and education criteria for the Youth Intern, the Library has increased the hourly wage for this position from $15/hour to $17/hour. Both grants subsidize wages for two temporary positions. The positions not only provide valuable work experience for local youth they allow the library to better serve our residents by offering more programming to children in the summer and provide basic computer tutoring and technical help to community members. Applications for both grants will be submitted again in 2017 and have been included in the proposed budget.

Materials & Databases:  These costs have remained stable for three years (2014 – 2016) due in part to the cost sharing efforts with the Sechelt Public Library. These efforts continue but due to the majority of library materials being published in the United States (high US dollar) the savings no longer make up the difference.  Owing to the increasing use of the Library’s wifi service by residents and visitors the Library is augmenting its Internet speed in 2017. Due to a change in Internet Service Providers in 2016 the library has over the last two years effectively expanded this service while maintaining costs.  InterLibrary loan fee increase represents a higher usage of this service by our members.

Equipment:  Responding to demands, the Library is upgrading its printer/photocopier to provide wireless printing to members. New service is a potential for revenue increases Facility  The SCRD and GDPL are negotiating a revised Building Lease that includes a more comprehensive division of building maintenance responsibilities. GDPL foresees this new agreement being revenue and cost neutral.  Gas and Hydro: 2016 budget estimate approx. $5000 too high. Best estimate for 2017 is to keep at par with 2016 budget due to a possible 80% Fortis gas increase in 2017.

4 LIBRARY STATISTICS

The Gibsons & District Public Library (GDPL) is an excellent example of efficient, popular public library as illustrated through the following statistics (derived from the Province of British Columbia’s 2015 Annual Library Statistics).

Membership  5,056 active resident cardholders. 43% of the population served are active library members. Provincial average = 39%

Library in person and virtual visits  Approximately 86,000 in-person library visits or 38 in-person visits per hour open.  Over 31,000 virtual visits to the library website and catalogue.

Circulation  Circulated 72 items per open hour for a total of 171,048 items.  Circulation of digital materials (ebooks, downloadable audiobooks and other online resources), a 13% increase over 2014.  GDPL circulation per capita = 14%. Provincial average: 12%

Programming  397 programs/workshops offered with 5805 attendees.  Assisted 272 people with computer and technical skills through one-on-one or group training sessions.  Library hosted 20 outreach events with over 900 participants.  Proctored 50 exams.

LIBRARY SERVICES

The Gibsons and District Public Library Association’s strategic directions guide the development of Library services and programs and as such the following list of services and programs will change from time to time reflecting the needs of residents.

1. The Library’s primary function as outlined in the British Columbia Library Act is to provide free access to quality information and knowledge.

2. The Library supports and contributes to life-long learning by providing a safe, open space for residents of all ages, cultures and backgrounds.

3. The Library’s members have access to materials such as books, magazines, newspapers, research materials, films/documentaries, audiobooks, and professional and personal training services in both physical and electronic or online formats. Access to online and digital library services are available 24 hours per day.

4. The Library aims to provide access to all including those with print disabilities by offering print alternatives (DAISY Files, MP3, Etext, EPub etc.) and instruction on how to use these formats.

5. The Library ensures access to online information by providing free usage of public computers and the Internet.

6. A Gibsons Public Library membership provides access to public libraries services throughout the province.

EXAMPLES OF CURRENT PROGRAMS & WORKSHOPS

Children Youth Adult/Seniors Outreach

Ongoing Ongoing Ongoing o School visits o Bouncing Babies o Book clubs for o Book club o Monthly book (children aged 0 – 2.5) teens and tweens o Knitting a delivery to o StoryTime (children o Movie nights Community Christianson aged 2.5 – 5) o School visits o Conversational Village o School Visits (library (library tours, Japanese / o Pop – up Library tours, homework help) research help) Spanish/French o Word on the o Scrabble Water o Mexican Train Meetings with o Alzheimer’s community agencies: Support Group o SC Coast Literacy for caregivers. Coalition o Author readings o Women’s Health o Open mic nights Network o Linux user group o School District o SC Community Seasonal & Special Seasonal & Special Seasonal & Special Resource Centre o Summer Reading Club o Creative mind o Writing o Cardboard challenge camps workshops o Storytelling o Stop animation o Tax Clinics o Family Literacy Day workshops o Travel slideshows o Board game day o Writing o Master Gardner o Reading to dogs workshops & Day contests o Pain o Learn to Knit management course o National Film Board screenings

6 GIBSONS & DISTRICT PUBLIC 2016 Acutuals to Oct. % LIBRARY 2017 - five year plan. Budget 2016 2017 budget Chg. Chg/16 2018 2019 2020 2021 2017 notes REVENUE Description Public Support Tax Requisition SCRD - $568,964 $473,738 $583,636 $14,672 2.5% $595,309 $607,215 $619,359 $631,746.38 SCRD one time grant $26,000 Total Tax Requistion $594,964 $473,738 $583,636 $595,309 $607,215 $619,359 $631,746 Grants Per person operating grant was reinstated to higher Libraries Branch: operating & resource sharing grants $37,500 $41,017 $42,000 $4,500 10.7% $42,000 $42,000 $42,000 $42,000 population numbers as per 2013 Libraries Branch: one card & equity grants $19,000 $19,149 $19,000 $0 0.0% $19,000 $19,000 $19,000 $19,000 Other grants $5,000 $2,325 $6,000 $1,000 16.7% $6,000 $6,000 $6,000 $6,000 Subtotal, Grants $61,500 $62,491 $67,000 $5,500 8.2% $67,000 $67,000 $67,000 $67,000 Library Revenue $0 Majority of donations in 2016 were targeted for the Fundraising & Donations $6,500 $6,444 $6,000 -$500 -8.3% $6,000 $6,000 $6,000 $6,000 renovations.

Last year we predicted a decrease in Fees & Charges by $3550 due to eliminating Internet fees for non‐members. To date the acutal decrease is $550. In this proposal the projected Fees & Charges income remains the same as 2016 because I'm proposing the elimination of overdue fees for children's materials. Adult overdue fees are .25 per day, Children's overdues fees are .10 per day. Sechelt and many other public libraries do not impose overdue Fees & charges $14,450 $17,106 $14,500 $50 0.3% $15,000 $15,000 $15,000 $15,000 fees on children's materials. Subtotal, Library Revenue $20,950 $23,551 $20,500 -$450 -2.2% $21,000 $21,000 $21,000 $21,000 Previous Year's Operating Surplus $500 $0 -$500 $0 $0 $0 $0 Total Library Generated Revenue $82,950 $86,042 $87,500 $4,550 5.2% $88,000 $88,000 $88,000 $88,000 TOTAL REVENUE $677,914 $559,780 $671,136 -$6,778 -1.0% $683,309 $695,215 $707,359 $719,746

% OPERATING EXPENSES 2016 Actuals to Oct. 2016 2017 Chg. Chg/16 2018 2019 2020 2021

Materials & Services

We continue to reduce cost through shared purchasing with Sechelt but because the majority of library materials are published in the United States (high US dollar) the Materials/databases $78,000 $67,814 $80,000 $2,000 2.5% $82,000 $83,000 $83,000 $85,929 savings no longer make up the difference.

Public Internet $900 $515 $1,500 $600 40.0% $1,500 $1,575 $1,575 $1,650 Increase in Internet speed to better serve members Courier to Sechelt $1,560 $1,110 $1,400 -$160 -11.4% $1,500 $1,500 $1,500 $1,600 Inter-library loans $700 $783 $1,000 $300 30.0% $1,200 $1,300 $1,300 $1,450 increase in the number of InterLibrary loans Integrated library system and RFID $7,000 $3,493 $7,500 $500 6.7% $7,800 $7,800 $7,800 $8,000 3m service agreement costs increase. TOTAL $88,160 $73,715 $91,400 $3,240 3.5% $94,000 $95,175 $95,175 $98,629

Programming Programming $5,000 $3,842 $5,000 $0 0.0% $5,200 $5,400 $5,400 $5,600

InterLINK $4,500 $4,148 $4,200 -$300 -7.1% $4,400 $4,400 $4,400 $4,550 Decrease in the number of loans through this system Volunteer & Staff appreciation $1,000 $71 $1,100 $100 9.1% $1,100 $1,200 $1,200 $1,300 TOTAL $10,500 $8,061 $10,300 -$200 -1.9% $10,700 $11,000 $11,000 $11,450

Office Advertising & Promotion $1,700 $1,567 $1,700 $0 0.0% $1,800 $1,800 $1,800 $1,900 Accounting fees $7,500 $2,822 $7,500 $0 0.0% $7,800 $7,800 $7,800 $7,900 Dues & Fees $1,150 $718 $800 -$350 -43.8% $900 $950 $950 $1,000 Telephone & Internet $3,500 $2,104 $2,800 -$700 -25.0% $2,900 $2,900 $2,900 $3,100 Library processing supplies $5,500 $3,640 $5,000 -$500 -10.0% $5,082 $5,300 $5,100 $5,500 Increased costs of office supplies and increase number of books being borrowed and loaned from other libraries: Office supplies & Postage $5,000 $4,575 $6,000 $1,000 16.7% $6,200 $6,400 $6,400 $6,400 cost of postage. TOTAL $24,350 $15,426 $23,800 -$550 -2.3% $24,682 $25,150 $24,950 $25,800

Equipment Maintenance $3,200 $847 $3,200 $0 0.0% $3,200 $3,400 $3,200 $3,500

Upgrading printer/photocopier to provide wireless printing to Photocopier $900 $678 $1,200 $300 25.0% $1,200 $1,200 $1,200 $1,300 members. New service is a potential for revenue increases TOTAL $4,100 $1,525 $4,400 $300 6.8% $4,400 $4,600 $4,400 $4,800

Facility Possible 80% fortis gas increase in 2017. 2016 budget esitmate approx. $5000 too high (bills for Oct. - Dec estimated at $10,000). Best estimate for 2017 is to keep at Hydro & Gas $25,964 $9,266 $25,000 -$964 -3.9% $27,000 $28,000 $28,000 $29,000 par with 2016 budget Water/Sewer $450 $413 $600 $150 25.0% $600 $650 $650 $675 Changes to Building Lease agreement may increase and or decrease budget. Best estimate for now is to keep the amount the same as 2016 until further information is Maintenance & Repair $21,000 $14,629 $21,000 $0 0.0% $23,000 $23,500 $23,500 $24,500 received from the SCRD. Security $900 $837 $900 $0 0.0% $900 $1,000 $1,100 $1,100 Insurance $1,400 $1,400 $0 0.0% $1,500 $1,500 $1,500 $1,650 TOTAL $49,714 $25,145 $48,900 -$814 -1.7% $53,000 $54,650 $54,750 $56,925

Personnel 7 Increases: 1.8% CUPE increase, $1,400 for increased Monday hours, $800 for community computer tutor, Wages & Salaries $380,683 $307,037 $390,736 $10,053 2.6% $397,574 $404,531 $411,611 $418,814 $1000 Library Director. EI, CPP & WCB $26,000 $19,657 $26,000 $0 0.0% $26,260 $26,523 $26,787.83 $27,056 Benefits & Pension $59,807 $54,991 $62,000 $2,193 3.5% $63,240 $64,504.80 $65,795 $67,111 MPP increses. TOTAL $466,490 $381,685 $478,736 $12,246 2.6% $487,074 $495,559 $504,193 $512,980

Development Staff $2,600 $2,956 $2,600 $0 0.0% $2,900 $3,000 $3,000 $3,100 Board $1,000 $771 $1,000 $0 0.0% $1,000 $1,000 $1,000 $1,000 TOTAL $3,600 $3,727 $3,600 $0 0.0% $3,900 $4,000 $4,000 $4,100

Other Expenses Union Bargaining/AMORTIZATION $0 $5,000 $5,000 $0 $0 $5,000 $0 Existing agreement ends Dec. 2017 Other Grant $0 $0 TOTAL $0 $0 $5,000 $5,000 $0 $0 $5,000 $0

CAPITAL ASSET PURCHASES $5,000 $3,721 $5,000 $0 0.0% $5,500 $5,000 $3,807 $5,000 computer and furniture replacement

Total Operating $651,914 $513,005 $671,136 $19,222 2.9% $683,256 $695,134 $707,275 $719,684 Less Library Revenue/Grants $82,950 $86,042 $87,500 $4,550 5.2% $88,000 $88,000 $88,000 $88,000

CAPITAL EXPENDITURES $26,000 $26,000 $0 -$26,000 $0 $0 $0 $0

TOTAL TAX REQUISITION $594,964 $452,963 $583,636 -$11,328 -1.9% $595,256 $607,134 $619,275 $631,684 TOTAL EXPENSE $677,914 $539,005 $671,136 -$6,778 -1.0% $683,256 $695,134 $707,275 $719,684

8 2015 Annual Report

9 Annual Report 2014

Message from the Board of Trustees

Manjit Kang, Board Chair

After our year-long 2014 Centennial celebration, in 2015, the Board’s key priority was to re-focus on our strategic plan, starting with the ramp-up up of the Library’s Reconfiguration Project. Library use has changed significantly since the building opened in 1996, so we require more flexibility in the use of our limited space and provide a much-needed refresh. Project ramp-up meant striking a Reconfiguration Committee and hiring a commercial design company to develop a design that fit our needs and our budget. The key elements included creating a Teen Area, new carpeting, flexible open space, a new circulation desk and various other upgrades throughout building. A project funding plan is also well underway. In addition to several grant applications that are pending decision, we have a firm commitment of support from the Gibsons & District Library Foundation and access to reserves that were set aside in previous years in anticipation of a future expansion. We hope to award the contract in the coming weeks once final plans are completed, and the project will be completed by fall of 2016. In the Library Director’s report, Tracey spoke of the Library’s strengthening relationship with School District 46 in coordination with the Sechelt Public Library. This is only one part of the excellent collaboration between Tracey and her counterpart Margret Hodgens in Sechelt. By working together, they’ve already achieved numerous cost savings and improved services to members of both libraries, and their efforts were recognized by both Boards in January. Finally, we’d to thank Maria Giltrow for her 4 years of service on the Board. Maria was our liaison to the Foundation and served on the Centennial Committee among others.

Thanks also to all Board members, staff and volunteers who make ours a great Library. 10 Message from the Library Director

2015 marked the third year of the Library’s five-year strategic plan. The plan’s goals are based on results from a community survey and consultations with library staff and trustees. A theme of learning, training and developing the library’s physical and virtual space to support these goals, emerged from this process.

Using these strategic directions as our guide, in 2015 we continued to reach out to residents, community groups and agencies to promote the library as a learning place and explore how the Library could support their goals and learning needs. The launch of the new BC Education Curriculum created an opportunity to strengthen the Library’s relationship with School District no. 46. The coordinated effort between Gibsons and Sechelt Public Libraries and the Directors of the Board of Education highlighted the commitment of improving services to students and their families of the Lower Sunshine Coast. I look forward to building on the work we accomplished with our community partners in 2016.

We also advanced the Library reconfiguration project which aims to accommodate more flexible space in the library. Libraries are becoming cultural and community hubs; inspiring and engaging spaces where people can connect, collaborate, network, explore and create. This project will help the Library accommodate these services and help reinforce the Library as the "Learning Place" in the community.

Each year presents a set of opportunities and challenges, in 2015 through combined efforts of the Library board, staff and volunteers we acted on a number of opportunities and tackled challenges. By working together we strengthen the Library allowing us to be responsive to the needs of our residents while continuing to provide core Library services so valued by our members.

Thank you for another wonderful year,

Tracey Therrien, Library Director 11 ANNUAL REPORT 2015

REVENUE 2015 Financial HighlightsREVENUE 2014 Grants from Province $60,782 Grants from Province $56,805

SCRD $553,314 SCRD $527,064

Other Grants $3301 Other Grants $25,040

Charges & Donations $12,480 Charges & Donations $12,876

Other Income $7,635 Other Income $10,489

TOTAL $637,512 TOTAL $632,274

Revenue

Total

Other Income

Charges & Donation

Other Grants

SCRD

Grants from Province

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

2015 2014 EXPENSES 2015 EXPENSES 2014

Salaries & Benefits $449,415 Salaries & Benefits $435,648

Collections $82,881 Collections $79,246

Library Management $30,858 Library Management $26,913

Building Operations $41,832 Building Operations $49,090

Programs $19,140 Programs $30,102

Amortization $4,487 Amortization $6,019

Total $628,613 Total $627,018 12 A YEAR IN REVIEW

Volunteer Tea Local Poet Dorothy Stott

Library Members 6,328

Total circulation of all materials: 162,551

Circulation per open hour 71 items Ebook & Audiobook downloads 13,365

In-person visits 86,432 In-person visits per open hour 38 visits

Public Internet sessions: 6,399

Library website visits 31,028 Reference questions 20,748 Total Library & Outreach programs 398

Program attendance 5,956

Most loaned book: All the light that we cannot see by Anthony Doerr

Getting creative at our annual cardboard challenge

Christmas choral CBC Radio at the Library concert

13 ANNUAL REPORT 2015

Library Staff 2015 Tracey Therrien: Library Director Jocelyn Stewart: Tech. Asst.

Heather Evans Cullen: Outreach Coordinator Amanda Nichol: Tech. Asst.

Lynda Carlson: Administrative Assistant Cobey Hollier: Youth Intern

Laura Houle: Circulation Assistant Ailish Evans: Summer student.

Danielle Arsenault: Young Person’s Librarian Denise Holliday; on call Tech. Asst.

Tammie Leslie : Circulation Clerk Colleen Gould: On-call Clerk

Keely Park: Circulation Clerk Carole Doerksen: On-call Clerk

Susanne Larose Cloherty : Circulation Clerk Lorraine McMillan: On-call Clerk

Elaine Sheepish: On–call Clerk

Board of Trustees 2015

Manjit Kang, Chair

Sheila Carlson, Marci Beacham Fuller , Maria Giltrow, Janet Genders, Janet Hodgkinson, Rob Martin, Matt Thomson, & Larry Smith

Lorne Lewis, SCRD Representative

Jeremy Valeriote; Town of Gibsons Representative

14 THE LIBRARY FOUNDATION & VOLUNTEERS

The Gibsons & District Public Library Foundation provides extra funding to the Library for special projects. In 2015 the Foundation funded the design, manufacturing and installation of outdoor Library signage. The signage will be installed in 2016 and will incorporate our new logo and be located prominently at the front entrance and on the library deck.

Volunteers contribute to the Library in a variety of ways. They can be found in the Library shelving books, in the back room processing items and in our meeting room teaching skills and sharing their knowledge. We appreciate their dedication and hard work and truly value their time and enthusiasm in helping us provide the best possible service to our community members. Thank you!

Bev volunteers twice a week “ I love the Library, It’s the best part of my day”

15 ANNUAL REPORT 2014

Busy learning new skills

Art installation in the Library

Cobey our computer tutor

Centenary Crossword

Gibsons & District Public Library

470 South Fletcher Road, PO Box 109 Gibsons, BC V0N 1V0

Tel: 604-886-2130 / Email: [email protected]

Web: http://gibsons.bc.libraries.coop/

November 20, 2016

Tina Perreault, Treasurer Sunshine Coast Regional District 1975 Field Road, Sechelt BC V0N 3A1

Dear Ms. Perreault,

Please find attached the following documents as requested:

 2017 Budget (includes 2016 financial position and assumptions for 2017)  2016 Programs & Services  2017-2021 Proposed 1 Financial Plan

In addition to the programs and services offered in 2016 and outlined in the attachment, the library will be expanding adult programming and looking to continue outreach to our funders’ communities.

It is difficult for the Sechelt Public Library to create a 2017-2021 financial plan as we have only two years remaining in our current Five-year Funding Agreement. The Board anticipates beginning the negotiation process later in 2017 and we would greatly appreciate any assistance you may be able to provide to us. However, I have enclosed one of many possible proposals keeping in mind that the current agreement states:

“the parties agree as follows: 1.0 Funding Commitment

1.1 The Funders’ objective for funding the Library, will be to move toward parity for local government support per capita as shown in the Ministry of Education British Columbia Public Libraries Statistics as updated from time to time.”

5747 COWRIE STREET , PO BOX 2104, SECHELT BC V0N 3A0 604.885.3260

This first proposal, please note that the funders have not been consulted as of yet, brings areas that have been funding the library adequately over the past five years to a reasonable base amount which then sees a 3% annual increase. The areas which have not been funding the library adequately will see substantial increases as they continue to lag behind the others. It is important to note that the Library Branch of the Ministry of Education statistics show that the use of and participation in Sechelt Public Library’s programs and services are increasing.

We are greatly concerned that the areas that have been paying more per capita for programs and services will resist any increases unless the other areas increase their funding.

I would welcome a meeting with CAO Janette Loveys and yourself to discuss the funding expectations and to provide any other documentation which you require.

Thank you for your consideration and time.

Sincerely,

Margaret Hodgins, Chief Librarian

5747 COWRIE STREET , PO BOX 2104, SECHELT BC V0N 3A0 604.885.3260

18 Sechelt Public Library

A B C D E 1 2 Sechelt Public Library: 2017 Budget Presented to SPLA Board Nov. 19, 2016 mh 3

OPERATING 2016 2016 YTD 2017 4 REVENUES Budget (Sept 30/16) BUDGET 2017 NOTES increase 5.9 % from 2016 as per 5 year Funding 5 Local Government Support 559898 449,470 592,444 Agreement 6 Provincial Support - Grants (4) 68209 68,207 68,207 provincial funding formula under review summer student, digital services intern - $3400 grant 7 Federal Support - Grants (2) 8550 5,173 8,500 money not yet rec'd Law Matters, Iris Loewen Foundation (need to apply 8 Other Grants (2) 1430 1,930 2,000 to SCCF, etc.) includes FOL assistance for special collections, 9 Donations 1000 5,639 5,000 equipment and/or programming Photocopier is cost recovery, 1340 Archives admin fee to cover admin associated costs, 8,000 fines, 10 Fees and charges 11940 12,558 14,000 1500 interlibrary loan 11 Total Operating Revenue 651027 542,977 690,151 12

OPERATING 2016 2016 YTD 2017 13 EXPENSES Budget (Sept 30/16) BUDGET 2017 NOTES 14 Human Resources In 2017, the 5.9% increase in funding will be directed toward staffing . %1.75 wage increase July 15 Wages and Salaries 374342 288,295 415,216 2017 as per C.A. 16 CPP EI WCB 28500 21,196 31,010 * plus vac pay - add $1321. 17 Benefits and Pension 72500 49,679 72,500 18 Board/Staff / Volunteer Development 4000 1,240 3,000 support strat. Plan

19 Contract IT Support 4000 858 2,000 support strat. Plan / 2015 - 1798 / 2014 - 5,100 20 Payroll Costs 1225 754 1,225 21 Union Expenses 1500 1,500 1,500 towards 2018 Coll. Agree. Negotiation fees 22 Total Human Resources 486067 363,522 526,451 23 24 Materials and Services Materials (books, magazines, audio, 25 dvd, ebooks) 71000 48,849 71,000 processing fees and supplies moved to book supplier - funds transferred from in-house to supplier 26 Processing Supplies 5000 6,381 9,000 - items available for loan quicker 27 Digital resources (databases) 10,000 18,661 15,000 Savings of $13,000 by sharing databases with GDPL 28 Library Catalogue (SITKA) 4600 4,668 4,700

includes $1100 for CNIB services. In 2017, the 29 Programming 6000 4,500 6,000 budget will serve both children and adult programs 84% less than 2015 / 105% less than 2014 / includes providing internet service for PH Reading 30 Internet 3000 1,425 1,800 Room

19 Sechelt Public Library

A B C D E

OPERATING 2016 2016 YTD 2017 4 REVENUES Budget (Sept 30/16) BUDGET 2017 NOTES includes weekly courier to PH reading room and GDPL -(Note the library processess over 3000 31 Interlibrary Delivery 5200 1,846 3,200 ILLOs per month) 32 Photocopier / Scanner 5000 4,565 5,000 offset by photocopier revenue (4181.00) 33 Software 7200 377 3,000 printer management software 34 Subtotal Materials 117000 91,272 118,700 35 36 Building Maintenance 37 Janitorial 10000 7,076 10,000 no increase expected Insurance paid to DoS (3200) and Cooperators Insurance (2200) - previously underestimated due to 38 Insurance (DoS & Coop) 1800 2,868 5,400 irreg. billing 39 Utilities 12700 7,280 12,700 bills rec'd until the end of August 40 Storage 0 0 0 Eliminated storage unit savings of 2000 41 Subtotal Building 24500 17,224 28,100 42 43 44 Office & Communications 45 Accounting 2100 2,700 2,800 2016 - $3200 logo design encumbered 2017 - 46 Consultation Services 7000 0 4,000 consultant for staffing analysis 47 Fees and Dues 3000 1,294 2,000 48 Office Supplies 2200 1,813 2,000 49 Public Relations 1500 1,431 1,500 Starting fundraising campaign in 2017 50 Phone and Fax 812 1,200 51 Bookeeping & payroll 1400 754 800 52 Postage 2500 2,249 2,600 cancelling postage meter lease 53 Subtotal Office & Comm. 19700 11,053 16,900 54 55 56 TOTAL OPERATING EXPENSES 647267 485,771 690,151 57 58 Surplus/Deficit 59 60 TOTAL OPERATING REVENUE 651027 541,047 690,151 61 TOTAL OPERATING EXPENSES 650147 485,771 690,151 62 63 NET Surplus/Deficit OPERATING -880 55,276 0 64 65 66

20 PROPOSAL 1 2017 – 2021 Financial Plan

2017-2018 funding amounts as per FUNDING AND SERVICE AGREEMENT - SECHELT PUBLIC LIBRARY

Population Funding Funding Base Funding Funding Funding (2011 2017 2018 Amount 2019 2020 2021 Census) (2015 prov avg of loc govt funding per capita $ 46.60)

Area 2,678 $28,202 $29,894 $39,000 $58,762 $87,630 $125,000 A 10.53 11.16 14.56 21.94 32.72 46.67 per capita per capita per capita per capita per capita per capita Area B 2,675 $114,500 $121,370 $124,500 (3% = $3,735) (3% = $3,847) (3% = $3,862) 42.80 per 45.37 per 46.54 $128,235 $132,082 $136,044 capita capita per capita Area 1622 $65,050 $69,435 $75,000 (3% = $2,250) (3% = $2,317) (3% = $2,387) D (1/2 of 40.10 42.80 46.22 $77,250 $79,567 $81,954 3,244) per capita per capita per capita SIGD 797 $10,599 $11,234 $15,000 $20,500 $26,000 $37,000 13.30 14.09 18.82 25.72 32.60 46.42 per capita per capita per capita per capita per capita per capita

DoS 9,291 $374,093 $396,539 $433,000 (3% = $12,990) (3% = $13,379) (3% = $13,781) 40.26 42.68 46.60 $445,990 $459,369 $459,369 per capita per capita per capita

2013 British Columbia provincial average of local government funding: $43.66 per capita1 NOW 2015 British Columbia provincial average of local government funding: $46.66 per capita1 2015 Gibsons and District Public Library local government funding ($549,315): $44.05 per capita2 2015 Sechelt Library local government funding ($527,627) : $31.70 per capita3

Summary of 2016 Programs & Services

Library Service as per funding agreement 2016 Library Service

Open to the Public library service at forty two (42) EXCEED AGREEMENT EQUIREMENTS hours of service per week and approximately 2100 hours of service per year. • the library is open 55 hours per week and has received 10,199 visitors so far this year

Access to continuously updated collection of MEET AGREEMENT REQUIREMENTS physical and digital items: books, audio-books, magazines, newspapers, and DVDs. Acquisitions Jan to Oct 2016 with patron driven collection development. • 144,895 items have been borrowed (not including e-books and e-audiobooks)

Unlimited interlibrary loan. No limits per person or MEET AGREEMENT REQUIREMENTS weekly, monthly, yearly limits. No non-pick up fees. Access to provincial and interprovincial resources. + the library now also provides an additional Access to the physical collections of member interlibrary service which is patron initiated. libraries of InterLINK. This new service alone has seen 2124 items lent and 3301 items borrowed from the Business services, fax, copy, scanning. Small Sechelt Public Library. business and employment-seeking support.

Visually handicapped services: large print, EXCEED AGREEMENT REQUIREMENTS audiobook on CD, ebook with enlarged font, e- audiobook with staff assistance when needed • the library is now providing braille labels for the physical audiobook collection to allow for browsing. • the library provides adaptive technology to meet visual and physical challenges e.g. large print keyboard, adapted mouse

BC one card convenience. BC one card enables MEET AGREEMENT REQUIREMENTS patrons to drop off materials at any library in the province.

Reference desk, reader’s advisory, internet help, MEET AGREEMENT REQUIREMENTS government information. Government liaison, federal, provincial and local government Jan-Oct 2016 information dissemination and support for information gathering surveys. • the staff assisted the public by answering 41,203 questions

Access to public computers and wi-fi with technical MEET AGREEMENT REQUIREMENTS and customer service support. Providing training to the public on internet use and downloading digital Jan –Oct 2016 resources. • wifi use 14,753 • 11,225 public computer use • 257 ebook and tech sessions

Supporting the community through informal MEET AGREEMENT REQUIREMENTS learning opportunities, information, recreation, and social interaction. Offering adult, young adult, and Jan – Oct 2016 children’s programmes such as Summer Reading • free online courses GALE Courses 69 Program (Provincial) for children and young adults enrolments and 1377 hours of instruction and the CAP YI (Federal) for assisting the public with • MANGO 346 sessions of language adapting to the digital environment. instruction • Summer Reading Program and Teen book club - 83 children and 2695 books/chapters read • employed CAP student 4 months

Outreach services to children. Supporting the larger MEET AGREEMENT REQUIREMENTS community through promotion of literacy and providing opportunities for parents and children to Jan to Oct 2016 learn through reading. Provision of children’s • Children’s library staff have made 24 visits to reading materials, audio-visual, language learning, daycares, 16 visits to Strong Start, held 34 in- and early literacy kits. library storytimes, made 9 school visits, 11 visits to mom-ay-mon, and 24 other outreach programs

Reaching out to under-served populations within the Community: MEET AGREEMENT REQUIREMENTS First Nations services: weekly visits by children’s librarian with new library material to support Jan to Oct 2016 literacy development, maintain current and • First Nations collection brought together in complete collection of local First Nations material, one place and identified with appropriate support any groups such as First Nations study sticker groups, and liaison with First Nations education • Chief Craigan gave PD to staff on department. Providing space, organization and reconciliation access to Sechelt Indian Band collections • Children’s staff visited mom-may-mon Child Development Centre 11 times so far this year

Pender Harbour Reading Room services: courier MEET AGREEMENT REQUIREMENTS service, internet connection provision, support Jan to Oct 2016 through donation of materials and providing • pay for internet service to PH Reading Room administrative expertise when requested. • pay for weekly courier between PHRC/SPL Increasing digital resources to create more • Loaned 100 DVDs to PHRC long-term convenience for patrons and to overcome • PHRC does not use interlibrary loan service geographical barriers. through the SPL but has direct access through province • Partnering with PH Community School and PH Health Centre

Marketing of library services and events using DIFFICULT UNTIL RECENTLY traditional media and social software. Promotion of community information and services. Maintenance • Marketing and promotions has been difficult of library webpage. as there has been no staff do this is task, however the library now has an Adult Outreach and Programs Co-oridinator

Collaboration with libraries, schools, colleges, MEET AGREEMENT REQUIREMENTS universities, literacy groups and other non-profits in the Region and the Province. Membership in many • Every Student a Library Card initiative with professional library groups. SD46 • Member of Public Library InterLINK, BC Library Association, Sunshine Coast Literacy Coalition

Supporting fundraising activities through Friends of MEET AGREEMENT REQUIREMENTS the Library and the Sechelt Public Library Foundation. • host approximately ten Book Faires per year • the Sechelt Public Library Foundation has been dissolved and the funds are now managed by the Library Board of Trustees

Maintenance of safe, clean, and organized facilities DIFFICULT for public use. • the library building is twenty years old, crowded, falling behind with technology and showing signs of wear. Crowding presents hazards to both the public and staff. The library is in the process of a major capital campaign for renovations.

24 Roberts Creek Community Library

Budget Actual YTD Budget 2017 Jan-Oct 2016 2016 REVENUE Book sales - Annual 1,200 1,200 1,500 Book sales - General 1,200 983 1,000 Donations - overdues etc 850 736 700 Donations 500 130 400 Lost books repayment 150 127 180 Room rent 450 320 280 Fundraising 340 224 800 SCRD - Grant 12,600 12,600 12,600 Interest income 170 157 165 TOTAL REVENUE 17,460 16,477 17,625

EXPENSES Books - Adult 5,300 3,741 5,200 Books - Children 1,300 647 1,300 Magazines 100 69 100 Cleaning 900 750 900 Computer - Internet expense 840 657 790 Office & sundry 260 259 450 Rent 7,560 6,300 7,560 Repair & maintenance 100 322 100 Supplies 50 56 30 Supplies - Processing 350 103 425 Supplies - Library misc 150 63 240 Telephone 550 461 530 Contingency TOTAL EXPENSE 17,460 13,428 17,625 NET 0 3,050 0

25 REPORT ON GRANT RECEIVED IN 2016 BY THE PENDER HARBOUR READING CENTRE

Our request for a grant to help us with a 50th anniversary celebration for the Pender Harbour Reading Centre was received in the amount of $1,100?

These monies provided support for our 50th anniversary goals, namely:

 Spiderplus Graphics developed and produced a wonderful new logo for the Reading Centre which is now featured on our replacement signs on the Reading Centre building and sandwich boards which are used to provide notice to passers by of our opening hours. We are, in addition, using the logo on our letterhead and address labels, anywhere that requires attention to say who we are. The logo was chosen from several options with winning one in the colours of yellow for the “sun” on the Sunshine coast, green and blue for our forests and ocean in the form of an open book.

 In February and May, we held two very successful local author book readings which were very well attended and attracted several new members and volunteers.

 Our Gala dinner in June had to be changed due to cancellation by our caterer, but was successfully transferred to another caterer, and included another local book author, plus honoring some of founding members who are still living in the Harbour.

The attached is a summary of income/expenses for our 50th Anniversary for which our grant was used:

26 READING CENTRE 50th ANNIVERSARY YEAR

Income

Tea Party $280.30 David Lee Reading $160.00 Receipted donors $525.00 SCRD $1,100.00 $2,065.30 $2,065.30

Expenses

Simon Paradis $100.00 David Lee $300.00 $400.00 $400.00

Bldg rental $150.00 Harbour Spiel $120.00 Zoom $385.00 $655.00 $655.00

Catering & supplies

Doug Davis $148.00 Lori Rymes $192.15 Chrys Sample $885.28 Maureen Wright $21.90 $1,247.33 $1,247.33

Total Expenses $2,302.33

Cost of 50th Anniversary ‐$237.03

* New Reading Centre logo design and development donated by Spiderplus Graphics

Thursday, November 17, 2016

27 PENDER HARBOUR READING CENTRE Budget comparisons 2017- 2012 ACTUAL BUDGET Y-T-D BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET 2017 2016/11/20 2016 2015 2015 2014 2014 2013 2013 2012 2012 INCOME

Memberships $900.00 $760.00 $1,040.00 $1,010.00 $900.00 $825.00 $900.00 $965.00 $900.00 $1,100.00 $900.00 Overdue Books $150.00 $169.45 $150.00 $158.65 $150.00 $149.55 $200.00 $92.50 $200.00 $178.30 $200.00 Book Sales $200.00 $239.55 $200.00 $244.55 $150.00 $218.47 $300.00 $175.00 $300.00 $314.80 $350.00 Dividends $0.00 $0.00 $0.00 $1.02 $0.00 $44.01 $0.00 $41.29 $0.00 $0.00 Donations $200.00 $559.65 $200.00 $804.65 $200.00 $135.58 $700.00 $181.71 $700.00 $383.90 $1,000.00 Individual Donations $700.00 $1,333.50 $1,400.00 $750.00 $700.00 $645.00 $600.00 $1,677.55 $600.00 $860.00 $600.00 SCRD $1,200.00 $500.00 $500.00 $500.00 $1,500.00 $1,000.00 $1,500.00 $1,700.00 $1,500.00 $1,500.00 $1,500.00 Grants - 50th Ann $0.00 $1,100.00 $1,200.00 Inter-Library Loans $75.00 $139.65 $90.00 $62.40 $75.00 $77.50 $75.00 $57.00 $75.00 $88.50 $75.00 Lost Books $0.00 $32.00 $0.00 $46.70 $0.00 $18.00 $0.00 $78.00 $0.00 $74.00 $0.00 Interest $400.00 $1,188.19 $400.00 $783.01 $600.00 $687.16 $1,000.00 $1,278.94 $700.00 $691.62 $960.00 Other Income $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $73.95 $0.00 Total Income $3,825.00 $6,021.99 $5,180.00 $4,360.98 $4,275.00 $3,800.27 $5,275.00 $6,246.99 $4,975.00 $5,265.07 $5,585.00

EXPENSES

Accounting $500.00 $575.00 $500.00 $495.00 $525.00 $505.00 $600.00 $525.00 $600.00 $616.56 $300.00 Advertising $0.00 $505.00 $720.00 $80.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Books $5,400.00 $5,749.97 $4,500.00 $5,356.97 $4,000.00 $5,788.03 $4,500.00 $4,576.35 $5,000.00 $4,339.09 $5,000.00 Insurance $1,700.00 $1,773.00 $1,700.00 $1,718.00 $1,700.00 $1,689.00 $1,700.00 $1,669.00 $1,500.00 $1,572.00 $1,400.00 Lease and Rentals - 50th $0.00 $150.00 $355.00 Logo & Signs $0.00 $321.00 $600.00 Minister Finance $25.00 $40.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 Miscellaneous $150.00 $202.45 $150.00 $166.50 $150.00 $204.98 $150.00 $448.14 $150.00 $95.58 $200.00 Office Supplies $450.00 $449.22 $950.00 $400.00 $897.92 $400.00 $650.25 $300.00 $593.47 $400.00 Rent $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.25 $5.00 $5.25 $5.28 $5.28 Repairs & Maint. $500.00 $369.24 $500.00 $976.01 $500.00 $576.25 $500.00 $564.69 $500.00 $464.30 $500.00 Service charges $0.00 $0.00 $0.00 $3.75 $0.00 $8.23 $0.00 $0.00 $0.00 $0.00 $0.00 Catering & Music - 50th $0.00 $1,647.33 $650.00 Telephone & Internet $1,600.00 $1,523.11 $1,100.00 $1,125.21 $900.00 $946.91 $800.00 $862.88 $800.00 $1,103.99 $1,000.00 Utilities $1,400.00 $666.54 $1,700.00 $1,224.42 $1,700.00 $1,735.87 $1,500.00 $1,488.37 $2,000.00 $1,123.35 $2,000.00 Water $250.00 $207.97 $140.00 Gst Expense $300.00 $255.30 $350.00 $251.92 $250.00 $244.00 $300.00 $271.84 Total Expenses $12,280.00 $14,440.13 $13,945.00 $11,427.78 $10,155.00 $12,626.19 $10,480.25 $11,086.52 $10,880.25 $9,938.62 $10,830.28

TOTAL DEFICIT -$8,455.00 -$8,418.14 -$8,765.00 -$7,066.80 -$5,880.00 -$8,825.92 -$5,205.25 -$4,839.53 -$5,905.25 -$4,673.55 -$5,245.28

Please note: The year-to-date figures are up to November 20, 2016 and do not include major bills for heat for the months of November and December

The Pender Harbour Reading Centre Society is asking for $1,200 form the SCRD to help offset costs of mowing lawns at the Cultural Centre and the cost of watering; in addition, the cost of purchasing books has increased by 40% due to devaluation of the Canadian dollar in comparison to the US (where 99% of books are published). We are steadily eating down our endowment fund which has accumulated very little since interest rates plummeted in 2008, but we hope it will last another 5-8 years if we are lucky, at which time perhaps there will be a Regional Library established on the Sunshine Coast.

28 F.

Sunshine Coast 716 Winn Road, P.O. Box 766 Gibsons 13C VON 1’O Phone/Fax (604)886-8232 [email protected] & Archives www.sunshjnecoastmuseum.ca

November 10, 2016

Sunshine Coast Regional District 1975 Field Road, Sechelt, BC VON3A1

Dear Board Members,

Attached is our statement showing 2016 revenue and expenditures projected to year end, our 2016 budget, and our proposed 2017 budget.

We undertook a major renovation of our museum premises in Gibsons this year, and as a result were closed for approximately five months, which impacted on our revenues. The renovations included the construction of a universally accessible washroom on the main floor, a passenger liftto take visitors to the second floor, a button activated door opener for our main entrance, and reorganization of our exhibit space and archive storage. Consequently our visitor numbers, gift shop sales, and donations at the door are down for the year to date. However, since reopening we have enjoyed increased visitation with increased donations at the door and increased sales through the gift shop when compared to the same months in the previous year.

We are optimistic about continued interest in the museum and anticipate good visitation of our exhibits and at our special events, as was experienced with our recent All Hallows’ Eve event. The Historical Walking Tours of downtown Gibsons, which are offered by one of our board members, has proven to be very well accepted by visitors and local residents alike. Our Antiques and Collectibles appraisal events attract large numbers of local residents, from all parts of the Sunshine Coast, and are a major fund raiser for the board. We continue to conduct ‘Museum School” where one class of children and their teacher attend the museum each day for one school week. Children learn about the area they live in and its history, and keep journals about the week’s lessons.

For several years we have diligently kept our increases in requested funding from the SCRD to 1%, but with much larger increases in the cost of electricity, telephone, etc., it has been difficult and has meant that pay increases to our staff have been limited to the same 1%. Our staff have for some time been requesting a medicalldental benefits plan. This year we have acceded to that request and are showing the employer cost of approximately $3,000 in the 2017 request for “Human Resources”. In addition, we have reached a point where we are unable to find a volunteer willing and able to do computer accounting and are facing the necessity of hiring a part time person for that function.

29 C

Our estimate of the cost of approximately $5,260 to employ such a person is shown as “Bookkeeping/Accounting” in our request.

In the past the Society has received funding from the SCRD which has amounted to approximately 75% of our operating income each year. The balance of our requirements has been raised through various fundraising activities of our board. Our request this year is approximately 75% of our anticipated operating income for 2017, and the board is once again committed to raising the balance of our required funding. In addition, we have drawn down on our reserves to supplement grants we have received in order to complete the major renovation of our premises, and plan to draw on our reserves again in 2017 to improve our off site storage facility on Henry Road.

Representatives of our board will be in attendance at your budget consideration meeting to answer any questions you may have.

Yours truly, ) Lorraine Goddard, President.

•

Capital

Investment

Website/museum

Travel

Storage

Special

Utilities

Restoration

Research,

Repairs/maintenance

Printing

Organizational

Public Office

Postage

Office

Legal General

Insurance

Human Conservation

Furnishings

Exhibits

Fundraising Advertising

Bank

EXPENSES

Bookkeeping/Accounting

Capital

Special

Interest SCRD

INCOME

Museum

Interest

fees

service

programming funding

equipment/software

supplies

equipment

Project

project

(offsite)

resources

Project

and

operating

income

funding

reprints,

and

TOTAL

SURPLUS TOTAL

Subtotal

reinvested,

- TOTAL

TOTAL

Subtotal

and

expenses

reproduction

newsletter

displays

artifacts

charges

Interest supplies

filings

expenses

memberships

funding

promotion

database

EXPENSES maintenance

OPERATING

books

INCOME

OPERATING

expenses

reserves

(DEFICIT)

income

(premises)

not

SUNSHINE

reserves

used

hosting

purchase

EXPENSES

INCOME

for

COAST

operating MUSEUM

expenses

ARCHIVES

247,827

119,965

127,862

118,545

Budget

158,869

114,390

112,970

2016

-5,575

2016

84,500

44,479

83,000

29,720

6,120

1,420

3,000

1,000

2,500

3,400

1,000

6,400

3,000

1,000

1,100

1,420

750

350

250

400

500

600

500

750

500

650

100

250

SOCIETY

Projected

249,961

107,750

142,211

105,962

257,483

111,151

146,332

110,151

2016

79,018

3,401

83,000

1,788 25,597

7,046

1,830

2,963

6,167

2,245

-2017

1,662

1,000

1,554

613

297

118

424

672

300

897

347

141

645

463

BUDGET

155,110

125,110

124,110

Budget

155,110

125,110

30,000

124,110

2017

83,550

30,000

92,300

31,060

1,000

7,700

3,000

1,000

2,500

3,400

1,100

1,000

6,300

2,000

5,260

1,000

1,100

1,000

750

350

750

500

200

700

750

600

350

100

750

25 0

YOUR COMMUNITY MUSEUM MISSION DISCOVER the fascinating histories of the Sunshine Coast The Sunshine Coast Museum & Archives is committed to SPARK your historical imagination preserving, promoting and INSPIRE heritage advocacy, research & volunteering presenting the vibrant and CELEBRATE our unique histories diverse histories of the TRAVEL back in time & dream of the future Sunshine Coast

Collections Collaboration 16,000 items in our Squamish & Sechelt First collection including: Nations  7,200 artifacts, 7000 School District #46 archival photographs, Pender Harbour Living 1,550 archival documents Heritage Society  800 books/periodicals in Egmont Heritage Centre our reference library Elder U  2 floors of exhibits that explore the history of the Deer Crossing the Art Sunshine Coast from Port Farm Mellon to Egmont Driftwood Players

Research Resources Events for All Ages Online photo collection Antiques Roadshow Online newspaper archives George & Charlotte Research library Gibson Day Complimentary research Historical Walking Tours requests for the public Wooden Boat Show Museum Website, Social Media (Facebook, Twitter, All Hallows’ Eve Instagram, YouTube)

HIGHLIGHTS

 Project fundraising totalling over $95,000  Wheelchair accessible washroom  Lift to the 2nd floor  Accessible, open entrance  LED lighting  New Archives space

All Hallows’ Eve Coast Salish Weaving Exhibit

Squamish Drum Making Workshop Museum School Your Community Museum

Highlights  Over 4000 visitors in 2015–a 15% increase over 2014–our best year ever!  From 2007 to 2016 over 500 students have participated in Museum School  Over 100 research requests completed in 2015–a 32% increase over 2014  In 2016, over 200 people participated in Historical Walking Tours of Lower Gibsons

Adopt an Artifact

4 Sunshine Coast Museum and Archives Board of Directors 2016

President: Lorraine Goddard Vice-President: Mike Clement Treasurer: Trish Wray Recording Secretary: Ian Thompson Directors: Billy Griffith, Harvie McCracken, Dale Peterson, Sharon Venechuk Carol Service, Elaine Park , Don Cross

Strategic Planning Session with Museum Consultant Tim Willis Staff

Curator-Manager Curatorial Assistant Image Technician Matthew Lovegrove Margaret Howe Garry Morrison

W: sunshinecoastmuseum.ca E: [email protected] T: 604.886.8232

35 EHC projected budget for 2017 Revenue Budget 2016 Actual 2016 Budget 2017 Projected 11/18/16 Operating grant from SCRD 30,202.00 30,202.00 32,200.00 Summer Student Grants 0.00 6,935.17 *1 0.00 Admission and Other Donations 6,000.00 8,715.35 8,000.00 Gift Shop Sales and Commissions 8,500.00 11,122.15 11,000.00 Memberships (most are lifetime) 75.00 115.00 75.00 Firewood Sales 0.00 0.00 0.00 Total Revenue 44,777.00 57,089.67 51,275.00

Expense

Utilities: BC Hydro 1,300.00 1,536.76 1,600.00 Telephone 1,300.00 1,201.31 1,300.00 Internet and Website 850.00 935.09 1,200.00 *2 Security and Alarm Monitoring 400.00 1,080.40 *3 400.00 SCRD Water 450.00 289.51 *4 300.00 Subtotal 4,300.00 5,043.07 4,800.00

Maintenance and Repairs: Cleaning and Washroom Supplies 300.00 298.34 300.00 Building Maintenance and Grounds Keeping 2,500.00 1,140.82 *5 1,500.00 Subtotal 2,800.00 1,439.16 1,800.00

Staffing: Wages and Remittances 20,000.00 33,160.43 *6 33,150.00 University and High School Students 5,700.00 7,730.58 *7 5,700.00 Worksafe BC 175.00 77.73 *8 175.00 Subtotal 25,875.00 40,968.74 39,025.00

Office overhead: Accounting and Legal 0.00 0.00 0.00 Tourism Development 0.00 0.00 0.00 Advertising and Promotion 700.00 1,380.73 *9 700.00 Insurance on Building and Liability 2,800.00 2,779.00 2,800.00 Office Supplies 300.00 1,019.17 *10 700.00 Gift Store Inventory and Supplies 6,500.00 6,962.08 6,500.00 Display Supplies, Archives Legacy 150.00 130.00 *11 150.00 Dues and Fees 150.00 115.00 150.00 First Data Card Reader Costs 100.00 69.79 100.00 Satellite Receiver Repairs 0.00 0.00 0.00 Expansion / Acquisitions 2,000.00 0.00 2,000.00 Subtotal 12,700.00 12,455.77 13,100.00

Total Expenses 45,675.00 59,906.74 58,725.00

Surplus (Deficit) (7450.00)

* Notes: 1 - Grants received: Canada Summer Jobs, Young Canada Works and Canada Small Business 2 - Homestead bills every 2 years for website hosting - due 2017 3 - There was unauthorized entry, changed locks and security company plus Creep patrol over a weekend 4 - This is our first year of metered water billing (all minimum charges) 5 - Not able to complete back door jam repairs in 2016 6 - Hired p/t Curator/Maintenance for 7 day/wk supervision of high school student 7 - Hired 2 summer students - budget is for 1 (will only hire 1 if not funded) 8 - We had an unexpected credit and expect amount to be higher re: staff increases 9 - Extra - Refurbish street sign and new sign on rail and new sign painted on cat blade 10 - Both the collection and administration computers died in the same week (labour and parts) 11 - Piano tuning - will be done annually (1910 player piano acquired in 2015) 36

PO Box 308 Madeira Park, BC V0N 2H0 Phone: 604-883-2764 FAX: 604-883-2780 [email protected]

November 24, 2016

Tina Perrault Treasurer Sunshine Coast Regional District 1975 Field Road. Sechelt, BC V0N 3A1

Dear Tina:

Attached please find our budget submission for the 2017-2018 fiscal year. We have provided:

 An overview of the current 2016-2017 facility operations budget and projections with respect to surplus/deficit. In the format requested…2016 budget; 2016 year to date actuals; and 2017 budget (Attachment A)

 Fiscal year 2017-2018 proposed financial plan (budget) identifying both operational and capital improvement resources being requested from the SCRD under the Pender Harbour Health Centre Amendment Bylaw 1003.1, 2002. (Attachment B)

 Background information from our presentation to the Corporate and Administrative Services Committee on October 27th. Includes historical operational funding, five year operational funding projection, patient geographic breakdown for the Health Centre (Attachment C)

For 2016-2017 we received a base grant of $110,040 a 1.5% increase. That is very much appreciated. For 2016-2017 we are managing all discretionary expenses and delaying items in repairs and maintenance where ever possible. We expect that our expenses will be $134,887 against our submitted 2016-2017 budget of $133,272. This is a unfavorable variance of ($1,614) to planned budget and will result in a deficit of ($24,846) after applying our operating grant. We continue to seek ways to reduce costs in all areas, and have kept most areas under budget, particularly by deferring or extending repair and maintenance. However, we have experienced increases in in janitorial costs and phone/fax/internet that could not be avoided. Our largest overrun is in GST expense as a result of our two capital projects. We will continue to maintain advertising and promotion on our planned giving campaign as the resulting donations are a key component in covering the overall operating deficit.

37 We are projecting overall operational expenses for 2017-2018 at $135,271 which reflects efforts over the past few years to aggressively contain and reduce operating costs. In grant funding we are requesting an increase of $8,000 from $110,040 to $118,040. A baseline of $118,040 will enable PHHC to hold the gap between operational expenses versus grant funding and result in a projected deficit of ($17,231).

Capital Projects

Our two key capital projects in 2016- 2017 were the implementation of the sprinkler system and the HVAC upgrade for the dental wing. Final costs for the sprinkler system were $56,727 and the HVAC systems $14,476. We received capital improvement grants against these projects totaling $31,203.

Additionally we have also completed an unplanned furnace upgrade at a cost of $9,102. This was required due to the system’s failure and a weak ROI on additional repairs. The most cost effective solution was a complete replacement that comes with a 10 year warranty. The new installation was completed in November, 2016.

Planned projects for 2017-2018 – capital improvement request:

The main project will be replacing the carpeting in the main lobby and entrance areas to the health clinic and doctor’s offices with either tile or industrial vinyl. The carpets are in need of replacement and tile or vinyl is a better solution for long term wear, health safety and cleaning/hygiene requirements. Estimated costs will be ~ $12,000. We are in process of obtaining preliminary quotations.

This project has been identified for some time and deferred as long as possible. It needs to be done in 2017-2018. We are requesting a capital improvement grant of $2,500 from SCRD to help with the funding of this project. We are currently securing funds for the remaining costs for this project.

We recognize that overall funding remains tight and additional assistance and support for both our operating budget and our capital projects is appreciated. Please call or e-mail me if you require any further information or would like to discuss the application.

Sincerely,

Rick MacDonald PHHC Administrator

CC Frank Mauro SCRD Director, Area “A” - Pender Harbour/Egmont

2 38 Pender Harbour & District Health Centre CURRENT FISCAL YEAR 2016-17

SCRD PHHC ACTUAL PROJECTED SCRD BUDGET YEAR TO DATE YEAR END DIFFERENCE BUDGET 2016-17 Oct 31 2016 TO 3/31/17 2017-18

Administration Cost 24,816.02 14,393.84 24,816.02 0.00 25,188.26 Advertising & Promotion 5,194.05 3,275.24 5,456.74 262.69 5,271.97 Garbage & Hazardous Waste Disposal 1,789.06 1,289.20 2,040.60 251.55 1,815.89 Professional Fees 6,694.55 3,898.54 6,710.25 15.70 6,794.96 Grounds Maintenance 5,286.38 2,881.19 5,101.47 -184.91 5,365.68 Insurance 7,424.32 0.00 7,242.32 -182.00 7,535.68 Janitor Contract & Expenses 23,004.92 14,699.90 24,361.97 1,357.04 23,350.00 Office & Small Asset Purchases 7,528.88 4,052.16 7,214.29 -314.59 7,641.82 Postage 490.55 406.90 612.93 122.38 497.91 Repair & Maintenance 24,050.60 10,886.43 20,987.68 -3,062.92 24,411.36 Society Expenses 0.00 0.00 0.00 0.00 0.00 Phone/Fax/Internet 6,405.99 4,286.21 6,976.73 570.74 6,502.08 Utilities 15,162.34 8,774.03 15,142.21 -20.13 15,389.77 GST 5,424.90 5,945.50 8,223.96 2,799.06 5,506.27 TOTAL BUDGET 133,272.56 74,789.14 134,887.17 1,614.61 135,271.65

COMMITTED GRANT 110,040.39 110,040.39 118,040.39 Requested

PLANNED DEFICIT 23,232.17 24,846.78 17,231.26

39 Pender Harbour & District Health Centre PROPOSAL FOR THE 2017 FISCAL YEAR

Administration Cost 25,188.26 Advertising & Promotion 5,271.97 Garbage & Hazardous Waste Disposal 1,815.89 Professional Fees 6,794.96 Grounds Maintenance 5,365.68 Insurance 7,535.68 Janitor Contract & Expenses 23,350.00 Office & Small Asset Purchases 7,641.82 Postage 497.91 Repair & Maintenance 24,411.36 Society Expenses 0.00 Phone/Fax/Internet 6,502.08 Utilities 15,389.77 GST 5,506.27

TOTAL $135,271.65

REQUESTED GRANT: $118,040.39

Anticipated Deficit: $17,231.26

CAPITAL IMPROVEMENT PROJECTS

Lobby Floors $12,000.00

REQUESTED CAPITAL IMPROVEMENT GRANT: $2,500.00

HISTORICAL OPERATIONAL FUNDING

PATIENT GEOGRAPHIC BREAKDOWN

This represents all patients who have received services from the Pender Harbour Health Centre nurses. This is not an annual visit record, simply a snapshot of all patients. Basically this breaks down in two major categories. On Coast and Off Coast patients. Clearly this is an added benefit to Sechelt hospital as we have seen these patients that would otherwise have gone to the hospital as there are no walk in clinics on the coast. Summary as noted. On Coast – 3,953 patients = 77% Off Coast – 1,154 patients = 23%

On Coast breakdown by region: Madeira Park 2,268 patients = 57.3% Garden Bay 981 patients = 24.8% Egmont 197 patients = 5.0% Subtotal - Area A 3,446 patients = 87.2%

Halfmoon Bay 247 patients = 6.2% Sechelt 166 patients = 4.2% Roberts Creek/Gibsons 94 patients = 2.4% Subtotal - Other Regions 507 patients = 12.8%

FIVE YEAR OPERATIONAL FUNDING PROJECTION

2016-17 2017-18 2018-19 2019-20 2020-21 2021-22

Administration Cost 24,816.02 25,188.26 25,566.08 25,949.57 26,338.82 26,733.90

Advertising & Promotion 5,194.05 5,271.97 5,351.04 5,431.31 5,512.78 5,595.47

Garbage & Hazardous Waste Disposal 1,789.06 1,815.89 1,843.13 1,870.78 1,898.84 1,927.32

Professional Fees 6,694.55 6,794.96 6,896.89 7,000.34 7,105.35 7,211.93

Grounds Maintenance 5,286.38 5,365.68 5,446.16 5,527.86 5,610.77 5,694.94

Insurance 7,424.32 7,535.68 7,648.72 7,763.45 7,879.90 7,998.10

Janitor Contract & Expenses 23,004.92 23,350.00 23,700.25 24,055.75 24,416.59 24,782.84

Office & Small Asset Purchases 7,528.88 7,641.82 7,756.44 7,872.79 7,990.88 8,110.75

Postage 490.55 497.91 505.38 512.96 520.65 528.46

Repair & Maintenance 24,050.60 24,411.36 24,777.53 25,149.20 25,526.43 25,909.33

Society Expenses 0.00 0.00 0.00 0.00 0.00 0.00

Phone/Fax/Internet 6,405.99 6,502.08 6,599.61 6,698.61 6,799.08 6,901.07

Utilities 15,162.34 15,389.77 15,620.62 15,854.93 16,092.75 16,334.14

GST 5,424.90 5,506.27 5,588.86 5,672.70 5,757.79 5,844.15

OPERATING BUDGET 133,272.56 135,271.65 137,300.73 139,360.24 141,450.64 143,572.40

Budget figures are based on 1.5% increase/year

INCREASE REQUESTED 1.50% 8,000.00 8,000.00 8,000.00 1.50% 1.50%

SCRD GRANT 110,040.39 118,040.39 126,040.39 134,040.39 136,051.00 138,091.76

DEFICIT 23,232.17 17,231.26 11,260.33 5,319.85 5,399.64 5,480.64

November 18, 2016

Ms. Tina Perreault General Manager, Corporate Services/Chief Financial Officer Sunshine Coast Regional District 1975 Field Road Sechelt, BC V0N 3A1

Dear Ms. Perreault:

Re: Gibsons & District Chamber of Commerce 4th Quarter Economic Development Report and funding support request for 2017

Please see the attached 2016 4th Quarter Economic Development report that will also outline the accomplished activities as well as requests for support leading into 2017.

2017 2016 Visitor Services Centre – Gibsons/Area E& F $6,500 $5,972 *New Visitor Services Centre / Mobile $5,000 ‐ Travel Ambassador Program $1,500 $1,500 Visitor Information Park $ 1,000 $ 625 #Economic Development $ 6,280 $6,280  Total Request $20,280 $14,377

*A “mobile” visitor/tourist trailer/kiosk/Canopy is planned for Harbour area, Festivals, Public Markets, Special Events and during heavy traffic periods at the Visitor Information Park. Along with the re‐location of a larger more complete services centre to accommodate additional traffic and engage as a community hub. This will serve Gibsons, Area E & F as well as be supportive of the entire Sunshine Coast.

#We understand that this funding for Economic Development could changed based on the rollout of SCREDO and their programs/funding and how the Gibsons Chamber could partner. Until then, there are ongoing requirements of supporting business retention and expansion initiatives, web site updates and maintenance, communication support. We can discuss at your convenience.

We are very proud to be your partner in the community and to a successful 2017.

Best Regards,

Chris Nicholls Executive Director

Location: Unit 20, 900 Gibsons Way Mailing Address: PO Box 1190 Gibsons, BC V0N 1V0 [email protected] www.gibsonschamber.com 44 T (604)886‐2325 Visitor Centre T (604)886‐2374 F (604)886‐2379 Toll Free (866)222‐3806 [email protected] Friday, 4-Nov-16

2016 Business Development ‐ Report to Sunshine Coast Regional District

Chris Nicholls, Executive Director – November 2016

Chamber Activities This 2016 business year has continued to bring many positive results to the Gibsons & District business community. The Gibsons Chamber strategy of grass root support of our business partners, old and new is paying dividends. We have welcomed over 40 business members in 2016, new and returning to the Gibsons Chamber membership. These included new owners, new business builders, relocations and even long time resident businesses who now understand how we can support them. Plus, through engaging with our member partners, more of them are participating in our Workshops, After Hours Networking and joining with us in our celebrations of Small Business Month, Chambers of Commerce week and out annual AGM.

After Hours Networking – by taking the networking event “into” the sponsor own business location we have had a positive affect on participation. The continuing format is allowing more diverse business members to showcase their business while engaging in more B2B activity. We are already booking ahead into 2017 with several new businesses wanting to participate.

Workshops continue to offer our business members an opportunity to be informed on new tools, methods and support activity that will assist them in the day to day operation of their business. Our objective continues to be position our workshops to – Make Life Easier, Reduce Costs, Improve Profitability and to help provide a Competitive Advantage for the business owner. When and where possible we have partnered with the Sechelt Chamber of Commerce and the Sechelt Downtown Business Association on presentations about Customer Service and Member Benefits. Creating stronger unified support programs can reduce duplication, position a stronger message and significantly reduce costs.

October Small Business Week Celebration

Recently completed was the GDCC 2016 Small Business Celebration held at the newly renovated Gibsons Curling Club. Over 50 Gibsons & District businesses accepted our invitation. As our keynote presentation, our members were given an update on the new Sunshine Coast Regional Economic Development Organization, by Chair Shelley McDade. This helped our business owners to understand just what the SCREDO is going to “Do for Them” and how it will impact the Sunshine Coast business community. The event was well attended by our community Stakeholders, Town of Gibsons, (where Councillor Charlene Sanjenko provide comments on the importance of Small Business to the Gibsons/Sunshine Coast community.), SCRD Directors and special guests.

The food was great. We continue to search for ways to attract more participants and seek out ways to position our Chamber activities as “can’t miss events”. Next up is a joint Rotary Club of Gibsons and the Gibsons & District Chamber of Commerce, Christmas Dinner with the Gibsons Food Bank / Elves Club as benefactor.

07‐Nov‐16 45 Our current Board of Directors has remained strong and engaged. Each Director contributing their expertise and time to Chair and participate on a sub committee that addresses many of the concerns of our members, i.e., Sign By‐law Committee, Economic Development Committee, Membership Committee, Event‐Recognition Committee, Professional Development Committee, Tourism Services Development Committee.

Xinyu Oteruelo, Ken Ashdown, David Shao, Cheryl McNicol, Fran Miller, William Baker, Sarah Duro, Marilyn Magas, David Chisholm. Absent ‐ Al Hyland

ShopLocal Savings Coupon

The 2017 Coupon Discount Booklet was not met with a strong level of support from the business retail and services businesses

Joint Activities

Added emphasis will be placed on the working support for the Gibsons Landing Businesses, Sechelt Chamber of Commerce, the Pender Harbour Chamber of Commerce, SDBA, along with our Sunshine Coast Tourism partners. Tourism, through the stepped‐up support and funding by Destination BC (BC Government) and our own Sunshine Coast Tourism will create broader awareness, support, services and tools towards growing the tourism dollar revenues.

Conversations and Activities are beginning with other Coast Chambers (Sechelt & Pender Harbour) and to some extent, Powell River to develop common reporting and information sharing that will benefit all Sunshine Coast Businesses. This will move forward with support and opportunties from SCREDO to build information systems, data banks and programs that will drive the Business Retention & Expansion initiatives.

07‐Nov‐16 46 Economic Development Activities New Business Owners

The process of Mr. Jack Xu (client of Jeffrey Lowe LLB) and his negotiation with Gibsons Public Market to become the Green Grocer Tenant is nearing completion at last report. This all started with Mr. Xu approaching the GDCC for assistance.

Continued discussion with developer/investor on new affordable rental housing. The vacant RCMP building has been a key considerate site.

Business Expansion & Retention

Several our new members have relocated from Sechelt. Other members are expanding their business. Commentary is that there is a positive vibe and activity taking place in Gibsons that points to a stronger future.

Currently identifying the expense to support BRE activities that the Chamber currently undertakes. This will give a better understanding of what the costs associated with Economic Development are.

Cannabis Craft Society

Ongoing development of a Sunshine Coast Symposium to address the National, Provincial and Municipal positioning of the legalization of Cannabis as identified by the Federal Government.

Other Chamber Programs

Visitor Information Centre ‐ Tourism Support

Tourism granting opportunities from Destination BC continue to be made available for 2017 Currently building a Grant application that will address secondary mobile application of resources in the Gibsons Landing (Harbour, Marina, Public Market, Festivals). Deadline is November 30th with approvals given in January, 2017.

Completion of a successful “enhanced” Sunshine Coast Travel Ambassadors program for 2016 with grant funds from DBBC. Partnering with the Sechelt Visitor Services Centre we added training, reporting and information gathering from Visitors and Tourists provided new insights into what people’s interests and needs were while visiting the Coast. This has translated into more informed visitors who could expand their experience. This service is now being looked as a template for other Coastal Ferry communities. Gibsons Visitor Services Centre welcomed over 9,300 visitors during the May through September period. +7.4% versus year ago. Take note that almost 80% of Gibsons recorded tourism visits happen during this 5‐month period.

In development is a plan to address Tourism Growth opportunties for Gibsons (includes Area E & F as Gateway to the Sunshine Coast). The catalyst for this will be the needed restructure/repair that is planned for the current VIC site in Pioneer Park. This will close the facility with a rebuild to be determined.

07‐Nov‐16 47 To enable GDCC to fulfill its Visitor Services contract with Town of Gibsons, plans are to open a new larger, better secondary Visitor Services Centre in SunnyCrest Mall.  This new location will expand the services that can be offered all Visitors/Tourists to the Sunshine Coast. A larger space of (400+ square feet vs current 175 square feet) and expanded parking availability for Tour Buses, RV vehicles, Trailers and Large Campers will be planned. New services such as increased local community information, Internet work station for visitors to search direction, maps, accommodations, timetables for ferries, buses, tides, and more.  This new space planned for March 2017 will provide for support of continuous Visitor Service during the changes planned for Pioneer Park.  Benefits will be: o Space to accommodate more people at the same time. Expanded retail presence to support town of Gibsons pins, hats, T‐Shirts, local artists Gibsons collectibles. o New communication and advertising will be done off coast to BC Ferries Circle Route, Tour Bus Companies, local Tourism Marketing Companies, Vancouver Hotels, Destination BC and the numerous DMO’s – Destination Marketing Organizations that is under their umbrella, and more. Much of this will be done in conjunction with Sunshine Coast Tourism and their expanding marketing program.  PLUS ‐ a “mobile” visitor/tourist trailer/kiosk/Canopy is planned for Harbour area, Festivals, Public Markets, Special Events and during heavy traffic periods at the Visitor Information Park. This will reach out, connect and engage the Coast Visitor with news and information direct in the community.

Opportunity to Strengthen Tourism on the Sunshine Coast with Gibsons as the Gateway.

o Discussions are in progress with SCT (with their stronger Marketing/Financial mandate) to become the sponsoring organization for the Gibsons Visitor Services Centre. This will involve moving forward and integrating/transitioning the administration of Gibsons VIC to SCT and any contractual agreements with TofG. o In principal SCT agrees that their sponsoring of the Gibsons VIC will provide synergies, efficiencies and more impactful messaging to support Gibsons positioning.

To secure this new larger space for Tourism and possibly the offices of the newly expanding SCT administration (from in homes to central location) also being planned to relocate the Gibsons Chamber office to the same location (double unit). This space would now be able to offer expanded community support with a separate rentable, available, Board Room and amenities (A/V for workshops, work space, meetings, workshops, etc.). SunnyCrest Mall (Anthem Properties) is excited about the Chamber and Visitor Services expanding as they feel there will be a significant increase in traffic that will benefit from the services available in the mall for potential customers (grocery store, drug store, Liquor store, Telus and more.)

Request from Town of Gibsons to assist in the transition of Chamber offices and the development of new Tourism store/offices is support for moving costs, leasehold improvements, signage and enhanced communication of new location that will be in tourism based publications.

Ask is for $5,000. Estimate of financial aid requested from Sunshine Coast Regional District that will be used to supplement the costs of securing space that will support the Gibsons Visitors Services Centre,

07‐Nov‐16 48 the Gibsons & District Chamber of Commerce business office, proposed Sunshine Coast Tourism support facilities and an accessible community Board Meeting Room. This community board room will be available for all Sunshine Coast businesses, organizations, community groups, Chamber members and Sunshine Coast groups to schedule meetings, presentations, workshops, receptions and work space.

The estimated funding is for a newer bigger Visitors Services Centre that will meet the continued growth of Sunshine Coast Tourism visitor traffic as well as providing a stronger resource centre for our Sunshine Coast business through a more effective Gibsons & District Chamber of Commerce and a community Board Room.

Financial assistance will address: interior construction, renovations, leasehold improvements, local signage, communications in all Coast/off Coast Tourism publications and collateral about new location and services offering.

We look forward to our ongoing partnership with Sunshine Coast Regional District as we, Gibsons & District Chamber of Commerce will now be able to dedicate our resources and attention to the opportunties of Economic Development in support of all businesses.

07‐Nov‐16 49 25/11/2016

Gibsons Chamber of Commerce Annual 2016 Budget Planning CHAMBER OFFICE VISITOR SERVICES CENTRE TRAVEL AMBASSADORS VISITOR INFORMTION PARK ECONOMIC DEVELOPMENT TOTAL G&DCC September YTD 2016 YTD 2016 2016 YTD 2016 2016 YTD 2016 2016 YTD 2016 2016 YTD 2016 2016 YTD 2016 Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget REVENUE VIP Grants 0.00 Net: VIP 0.00 Magazine & Map Distribution 0.00 1000.00 1200.00 1000.00 Advertising 10500.00 0.00 10500.00 AGM & other Events 1270.00 10000.00 40.00 1310.00 10000.00 Insurance Comm/ Memberships 7157.12 10000.00 7157.12 10000.00 First Data Monthly Rebates / Merchant Services 472.86 1000.00 472.86 1000.00 Memberships 29963.89 34200.00 29963.89 34200.00 Not‐for‐Profit Membership DNU 0.00 Affiliate Membership 0.00 0.00 Racking Admin fee 0.00 0.00 Associate Membership 0.00 Sponsorship Membership (600) 0.00 Retail Sales 2644.00 3000.00 2644.00 3000.00 BC Chamber Benefit Rev. (versapay) 0.00 0.00 Additional Grants ‐ Destination BC Project 5.00 5.00 Racking fee 255.00 0.00 255.00 SCRD ‐ Eco Dev Admin Fee 1360.00 1360.00 6800.00 6800.00 8160.00 8160.00 ‐ T/A Admin Fee 300.00 300.00 1500.00 1500.00 ‐ VIC Admin Fee 1195.00 1195.00 5972.00 5972.00 ‐ VIP ADmin Fee 125.00 125.00 625.00 625.00 Sponsorship 2700.00 0.00 2700.00 Grant ‐ Landscaping 0.00 Destination BC 'Tourism Fee for Services 12500.00 12500.00 12500.00 12500.00 Destination BC Admin Fee 2500.00 2500.00 215.04 Town of Gibsons ‐ Eco Dev Admin Fee 2200.00 2400.00 9000.00 12000.00 11200.00 14400.00 ‐ T/A Admin Fee 500.00 500.00 2500.00 2500.00 3000.00 3000.00 ‐ VIC Admin Fee 8500.00 8500.00 42500.00 42500.00 51000.00 51000.00 ‐ VIP ADmin Fee 0.00 0.00 District of Sechelt 0.00 0.00 Glacier Media ‐ Visitors Choice 0.00 Glacier Media ‐ SC Tourist Guide 0.00 Shuttle Revenue 0.00 Economic Development Revenue Projects 2500.00 2500.00 2500.00 2500.00 Maker's Faire Revenue / Eco Dev 3100.00 7000.00 3100.00 7000.00 Make Space 100.00 180.00 Coupon Book Revenue 1490.00 5000.00 1490.00 5000.00 Window Rental Income 723.82 1048.00 723.82 1048.00 Previous Year Carry Over 14377.39 14377.39 14377.39 14377.39 Total Revenue 56267.69 75828.00 63621.00 64227.00 4215.04 5000.00 625.00 11125.00 37407.39 47857.39 150804.08 191640.39

EXPENSE YTD 2016 2016 YTD 2016 2016 YTD 2016 2016 YTD 2016 2016 YTD 2016 2016 YTD 2016 Payroll Expenses Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Subcontractors ‐ Commissions ‐ Summer Jobs Grant VIC 2925.13 9000.00 0.00 4000.00 0.00 4200.00 2925.13 13200.00 Wages & Salaries 43568.37 45000.00 26377.57 25000.00 69945.94 70000.00

Payroll Deductions 0.00 EI Expense 1124.76 1350.00 672.81 750.00 1797.57 2100.00 CPP Expense 1229.32 1485.00 707.72 925.00 1937.04 2410.00 WCB Expense 24.25 135.00 24.91 49.16 135.00 Employee Health Benefits 1476.27 4140.00 0.00 1476.27 4140.00 Total Payroll Expense 50348.10 61110.00 27783.01 26675.00 0.00 4200.00 78131.11 91985.00

50 25/11/2016

CHAMBER OFFICE VISITOR SERVICES CENTRE TRAVEL AMBASSADORS VISITOR INFORMTION PARK ECONOMIC DEVELOPMENT TOTAL G&DCC 2016 YTD 2016 2016 YTD 2016 2016 YTD 2016 2016 YTD 2016 2016 YTD 2016 2016 YTD 2016 Administrative Expenses Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Accounting & Legal 441.69 850.00 336.47 550.00 682.50 1460.66 1400.00 Advertising & Promotions 1952.00 2000.00 2089.91 2800.00 1816.50 1900.00 5858.41 6700.00 Admin Fee to Chamber Office 0.00 0.00 Destination BC ‐ VIC 2500.00 2500.00 T/A Town of Gibsons 8500.00 8500.00 500.00 500.00 2400.00 2400.00 SCRD 1195.00 300.00 300.00 125.00 1360.00 1360.00 Destination BC Joint Gibsons‐Sechelt T/A/ Project Bank Chrgs & Interest (CC Chrgs) 527.32 650.00 245.79 300.00 1.50 774.61 950.00 Finance Charges 3.00 3.00 0.00 Memberships and Subscriptions (BC Chamber) 533.00 200.00 533.00 200.00 Board Expenses 179.59 500.00 78.42 63.00 78.78 399.79 500.00 Staff Expenses 26.80 77.27 157.98 262.05 0.00 Conferences/Prof.Development 500.00 150.00 150.00 500.00 Consulting Fees 0.00 Copier & Copies 344.82 500.00 2149.88 2400.00 1289.77 1500.00 429.93 500.00 4214.40 4900.00 Fam Tours ‐ Experiences 200.00 0.00 200.00 Donations ‐ Bursaries 500.00 500.00 500.00 500.00 Computer Hardware & Software 119.50 500.00 986.61 200.00 16.05 1122.16 700.00 Event Expenses 3892.24 7000.00 1722.55 5614.79 7000.00 Economic Development Projects (Trail Society) 2500.00 2500.00 5646 Info Referal Project 1760.00 1760.00 1760.00 1760.00 5649 Investors Attractor (Conference) 5622.54 5000.00 5000.00 Investors / Developers Tour 3000.00 3000.00 Investors Concierge ‐ Attractor 622.54 1000.00 1000.00

Maker's Expense ‐ 5647 6808.15 3000.00 6808.15 3000.00 Coupon Book Expense 19.11 4500.00 19.11 4500.00 Insurance 1127.39 700.00 827.40 700.00 827.38 675.00 827.39 827.37 700.00 4436.93 2775.00 Office Materials & Supplies 1058.96 1500.00 592.94 200.00 76.20 5.24 1733.34 1700.00 Postage & Courier 310.00 350.00 225.30 250.00 535.30 600.00 Printing / Coordination / Signage 1000.00 0.00 1000.00 Meetings 50.00 500.00 200.00 50.00 700.00 Sales Commission 0.00 0.00 0.00 Shuttle Expenses 0.00 0.00 Misc. 27.97 27.97 0.00 VIP Ad Production 0.00 0.00 VIP Maintenance 703.68 900.00 703.68 900.00 Value in Kind (VIP) 0.00 0.00 Rent & Janitorial & Maintenance 1531.18 2200.00 1045.00 1500.00 2576.18 3700.00 Retail Inventory 642.59 1000.00 642.59 1000.00 Uniforms 45.48 305.49 350.97 0.00 Signage 77.04 500.00 205.44 282.48 500.00 Storage 588.00 1600.00 588.00 1600.00 Telephone & Internet 1062.65 1400.00 1274.46 1600.00 62.78 430.07 500.00 2829.96 3500.00 Training 109.36 155.00 360.50 300.00 624.86 300.00 Travel Expenses 300.00 54.50 200.00 54.50 500.00 Utilities 445.28 600.00 296.85 500.00 742.13 1100.00 Volunteer Recognition 51.08 200.00 751.00 500.00 802.08 700.00 Staff Recognition 300.00 92.65 250.00 0.00 92.65 550.00 Web Site & IT Support 643.75 1300.00 405.02 500.00 100.00 100.00 2000.00 1500.00 3148.77 3400.00 Mobile VIC / 2nd Location 3000.00 0.00 3000.00 Projects 1000.00 0.00 1000.00 Ammortization 0.00 0.00 Carry Forward 2016 0.00 0.00 Total Administration Expenses 14960.54 22350.00 24017.62 27850.00 5445.61 5475.00 2340.07 1900.00 28563.76 30820.00 49702.52 70335.00 Total Payroll Expense 50348.10 61110.00 27783.01 26675.00 4200.00 78131.11 91985.00 Total General & Admin. Expenses 65308.64 83460.00 51800.63 54525.00 5445.61 5475.00 2340.07 6100.00 28563.76 30820.00 127833.63 162320.00 NET INCOME ‐9040.95 ‐7632.00 11820.37 9702.00 ‐1230.57 ‐475.00 ‐1715.07 5025.00 8843.63 17037.39 22970.45 29320.39 51 52 PENDER HARBOUR & DISTRICT CHAMBER OF COMMERCE

P.O. BOX 265 MADEIRA PARK B.C.V0N 2H0 E-MAIL: [email protected] Website: www.penderharbour.ca PHONE: 604 883-2561 TOLL FREE: 1-877 873-6377

Pender Harbour & District Chamber of Commerce Report

November 20, 2016 Purpose

The following report will provide details on current programs, proposed changes to some of these programs and financial details on each.

Executive Summary

This report is based on the Pender Harbour & District Chamber of Commerce approved 2015 and 2016 year over year financial results and our 2017 proposed budget which are based on a Chamber fiscal year starting on October 1 and ending September 30. For purposes of this report all figures shown have been normalized to a calendar year in order to report on reserved revenue required to cover committed calendar year spending.

All of our discretionary programs are funded by a combination of SCRD Grants, Chamber member and community donations, Executive Director administrative support, volunteer managers dedicated to specific programs, community volunteer labour, community fundraising events, membership dues and related member billed services including sign board rentals and racking fees.

The following reports indicate that four existing programs are ongoing and were supported by 2016 SCRD grants totaling $17,321 and a proposed fifth program, new for 2017 is proposed. Our 2017 plan includes requesting SCRD grants for five programs that total $29,930. Ongoing programs are Visitor Information Booths (VIB), Visitor Information Center washrooms (VIC washrooms), Tourism Sanitation Services, Economic Development and the new program is Community Gardens.

In 2016 we recorded a second consecutive year of deficits in spite of increasing our membership from 82 in 2015 to 92 in 2016 and adding a successful community fundraising event. (The deficit was primarily caused by exceeding our VIB ambassador staffing cost when a government grant was smaller than anticipated and not meeting our community fundraising goal when a community event was cancelled due to a last minute caterer business closure.) We found ourselves in deficit position when we developed our accounting system to better

53 reflect a proper matching of expenditures to SCRD funding allocations. Our fiscal period ending September each year and receiving SCRD funding ½ way through each calender year resulted in carry overs each cycle which complicated our own yearend reporting. This has been rectified now that some additional accounting talent has joining our board.

In 2017 we have budgeted for a yearly surplus to restore our financial position (we are currently paying last years bills with this years revenue).

In 2017 we have planned for additional Chamber generated revenue by increasing number of members, membership dues, membership donations for Madeira washroom operations, community fundraising events and signboard revenue.

The following summary provides some history of our year over year financials compared to our 2017 plan complete with narratives for each of our funding requests.

Our year over year SCRD grants received and proposed are:

Actual Actual Proposed 2015 2016 2017 Tourism Sanitation Services $ 2,142 $ 2,184 $ 2,290 VIC washrooms $ 4,800 $ 4,263 $ 4,476 VIB $ 7,642 $ 7,374 $14,664 Economic Development $ 3,500 $ 3,500 $ 5,000 Community Gardens $ 3,500

Total of above Programs $18,084 $17,321 $29,930

Details on program requests

Tourism Sanitation Services (Portable Toilets) program:

In 2010 our Chamber entered into an agreement with the SCRD to sponsor the washroom facilities at Millennium Park and Hospital Bay by assuming administrative responsibilities including preparing yearly funding requests.

By 2014 improvements to our Madeira Park Visitor Information Booth washrooms and the Harbour Association opening and closing hours of their Madeira Park washrooms allowed us to remove the Portable Washrooms at Millennium Park.

This grant request for 2017 will allow for one year around plus one summer months only Portable Washrooms at Hospital Bay. We expect a 5% increase in the service price.

2017 Budget for Tourism Sanitation Services (Portable Toilets in Hospital Bay):

Actual Actual Proposed 2015 2016 2017 SCRD Grant $2,142 $2,184 $2,290 Total Revenue $2,142 $2,184 $2,290

Portable toilets $2,142 $2,184 $2,290 Total Expense $2,142 $2,184 $2,290

Portable Toilets are considered to be temporary and should be replaced by permanent washroom facilities as soon as practical.

The Garden Bay/Hospital Bay location was planned to be replaced by a permanent Harbour Authority sponsored facility constructed at the current location of the Portable Toilets by 2016/17. The mini park was completed in 2014 and permits are being pursued for a permanent washroom facility. The project is behind plan due to ongoing difficulty in securing a low cost septic treatment connection but negotiations are continuing with a solution still possible.

Visitor Information Center Washrooms (VIC washrooms)

Our Visitor Information Center (VIC) is one building, housing our main Visitor Information Booth (VIB) and associated Visitor Information Center washrooms. Our VIC washrooms are located in downtown Madeira Park. The Chamber is responsible for the operation and overall management of the VIC washrooms.

In 2014 we upgraded this facility which allowed us to have consistent open and closing times, extend our hours during the summer months and ultimately respond to Local Merchant requests for even longer openings each day.

Ongoing operations are financed by a combination of volunteer management, volunteer labour, grants from the SCRD and voluntary donations from merchants in the immediate area. We expect a 5% increase, noting no changes for the past several years.

2017 budget for VIC Washrooms:

Actual Actual Proposed 2015 2016 2017 SCRD Grant $4,263 $4,263 $ 4,476 Chamber funding $2,562 $1,326 $ 1,824 Total Revenue $6,825 $5,589 $ 6,300

55 Utilities $1,300 $1,300 $1,300 Washroom cleaning $3,650 $3,660 $3,900 Washroom Supplies $1,875 $ 629 $ 600 (see note 1 below) Repairs $ 500 Total Expenses $6,825 $5,589 $ 6,300

Note 1 – When compared to 2015 the washroom supply costs for 2016 and 2017 are lower by approximately $1200 each year as one of our merchants is providing supplies at cost in lieu of a cash donation.

Long term plans

We have upgraded our VIC washrooms to provide secure year around public facilities in downtown Madeira Park. We are proposing that we continue this service for the forseeable future, as they are heavily used, need to be better maintained and there are no alternative plans in place to provide otherwise accessible washrooms to the general public.

Visitor Information Booths

Visitor Information is provided at our main location, which is a building housing our Visitor Information Booth (VIB) and associated Visitor Information Center washrooms (VIC washrooms) located in downtown Madeira Park plus a (new) secondary kiosk located on the intersection of Hwy 101 and Madeira Park Road. The Chamber is responsible for the staffing, operation and overall management of the VIBs’.

In 2016 we added an additional location in the Garden at the entrance to Madeira Park adjacent to the Highway to better draw the attention of Highway traffic and service their inquiries. Our Ambassadors welcomed visitors to our area and responded to inquiries in person at both booths, by phone, by e-mail, and through our web site. We also provided printed information at several rack sites. In 2016 we received an unexpected, and most likely one time, Federal student grant which allowed us to man our newly established highway kiosk, provided to us at no charge by one of our members. We also were fortunate to have a very suitable volunteer who provided us with assistance at both booths, 4 – 6 hours one day per week. In addition, we provided our brochures and other information to boaters arriving in the harbour with the cooperation of the staff at the Slo-Cat Harbour tours booth.

For 2017 our plan is to man our booth in town with a minimum of two paid staff, to re-apply for the student grant, and to put out the call for volunteer staff, as this will allow us to better service visitors at the main highway, in town, and at the harbour for boaters, of which we have many. If we are unsuccessful in obtaining a grant, we will staff the main location, which will require a minimum of 2 paid

56 staff members and one or 2 volunteers, and we will be unable to operate the highway location.

As is evident in the numbers indicated below, our visitor inquiry numbers in 2016 almost doubled from previous years. This is most likely due in part to a dramatic increase in tourism, but it may also be partly due to a larger and more interactive and welcoming presence on the part of our Ambassadors. We anticipate that these numbers will increase again in 2017, and as a result, we wish to be well prepared to share as much information as we can to as many visitors as possible throughout the season. In past years we have only been able to open our centre for weekends in June and we feel that we should be open at least three or four if not five days per week from the May long weekend until school is out the last week of June. During July and August we are open 7 days a week for 8 hours per day, requiring a bare minimum of 2 paid staff members. Historically we have closed the booth after the September long weekend. This leaves us with no information available to tourists in September, a time when a number of local events take place. In order to provide additional hours in June and in September, and to fulfill our task of providing information to a larger number of tourists over the busy summer season, we require additional staffing, which requires additional funding. If we are successful in obtaining a student grant, we will continue to operate our Garden location at the Highway and also continue to provide information to boaters at the Harbour.

We believe that our staff and volunteer Ambassadors are the face of our community and should be enthusiastic, welcoming, and engaging with all visitors and members of our community. We made a concerted effort in 2016 to hire professional staff and prepare them for their task at hand. We feel it is important that they be knowledgeable in all we have to offer, and we assisted them in being prepared for the season. In 2017 it is once again our intention to call for applications from interested people in our area to fill these positions for the season; to orientate them, familiarize them with activities and areas of interest, guide them in being socially interactive and engaging, and to continue to work with them throughout the season to assist them in maintaining their enthusiasm. We were particularly pleased by the warm welcome and assistance that all of our staff and volunteers provided to our visitors in the 2016 season.

Ongoing operations of our main location are financed by a combination of grants from the SCRD and Chamber funding and voluntary contributions from merchants in the immediate area. Without the assurance of an employment grant we will need a substantial increase in this area to keep up with demand.

2017 budget for VIB:

Actual Actual Planned 2015 2016 2017 SCRD Grant $ 7,374 $ 7,332 $ 14,644 Chamber funding $ 4,519 $ 6,293 $ 6,020

Total Revenue $11,893 $13,625 $ 20,664

Info center Office Supplies $ 136 $ $ Phone and Internet $ 2,142 $ 2,862 $ 2,400 Summer Help $ 9,615 $16,893 $ 17,100 Repairs and Maintenance $ $ 21 $ 1,164 2016 Employment Grant $ (6124) Total Expenses $11,893 $13,625 $ 20,664

Historically we have reported the number of group inquiries each of which could have been a single visitor making a single inquiry, a single visitor making multiple inquiries or a group of visitors making multiple inquiries. However in 2016 we are also reporting the actual number of visitors to the booth that asked one or more questions. We are proposing to continue using both methods of reporting to more accurately reflect the amount of information provided.

Listed below are the inquiry stats for 2010 – 2016 seasons

Year # groups # of Inquiries 2010 1905 3238 2011 1707 2901 2012 1643 2628 2013 1540 2618 2014 1362 2315 2015 1439 2461 2016 2450 5094

Long term plans

We are planning to continue our operation of the VIB for many years to come and hope to eventually transition to become part of a larger visitor information on-line network. We also feel an urgent need to upgrade our Information Centre and provide an attractive rest area for travelers – drivers, boaters, cyclists, and campers. We anticipate a considerable increase in tourist traffic in the next few years and wish to be well prepared. We are continuing to explore more visitor friendly resources for our area, including further development of our website, and having our Ambassadors and information available at local festivals and events,

58 as we work towards raising the level of awareness with respect to all that the Pender Harbour area has to offer.

Economic Development

In 2014 we embarked on an Economic Development Project which we are proposing to carry on throughout 2017 and 2018. In support of this discretionary project we received various grants including $3500 in 2016.

In 2016 our Economic Development activities have included providing volunteer labour to perform various activities such as assisting Pender Ocean Discovery Station and two other smaller start ups with business cases, gathering material for trade shows, providing content for our social media, managing many of the activities for Pender Harbour Days, participating in trail signage work parties and preparing the site and building panels for trails signs at four of our signage locations. We have also paid for materials to take to trade shows, a portion of the trade show booths, a small monthly honorarium to provide fresh material regularly on our social media sites, maintaining and adding to the sites and modifying our web content to provide updated material and pictures to several publications including Ahoy BC and North West Boat Travel.

For 2017 we are requesting a grant of $5000 so we can continue to fund the activities started in 2016 and detailed above. We will also be providing the same or more volunteer labour to supplement these activities as well as engaging in additional activities which will focus on bringing economic activity to the coast. We believe that one of the ways to draw attention to our area is to show them what their lifestyle could look like, being able to blend work and outdoor recreation together on a daily basis. We will do this using electronic media resources through our website and social media. Media assets (photos, video and writers) are required to build a stock of tools to carry out this initiative.

Actual Actual Planned 2015 2016 2017 SCRD Grant $ 3,500 $ 3,500 $ 5,000 Chamber funding $ 1,225 $ 3,080 $ 4,000 Total Revenue $ 4,725 $ 6,580 $ 9,000

Branding $ 4,725 Tradeshows $1,000 $ 1,000 Print material $1,500 $ 1,500 Social Media management $2,400 $ 2,400 Visual Assets $1,680 $ 4,100 Total Expense $ 4,725 $6,580 $ 9,000

59 Long term plans

Our economic development plan is designed to complement and support an anticipated coast-wide marketing campaign, Regional Economic Development Office and signage and branding. We will also continue to work with service clubs and voluntary groups to promote the festivals and events that make us a destination for visitors.

Community Gardens

Our Chamber has had a Director who tirelessly and consistently expanded and tended to the gardens around the community hall, throughout downtown Madeira including around the School, at the corner of hwy 101 and Madeira Park road and either cleaned up the highway signage locations or arranged for someone to do it. This gentleman not only did most of the work himself but also fundraised and then when that was not enough, paid the difference out of his own pocket. Unfortunately for us a serious illness in his family coupled with his own failing health and advancing years have resulted in him being currently unable to shoulder the complete workload and he contends that in the very near future he will most likely be in a position where he can not even participate. If we want our beautiful gardens to remain for all to enjoy we must arrange for someone to take over the management including making plans for and implementing future expansion and maintaining the existing gardens.

The Chamber believes it would be appropriate if we recruit and support a new dedicated Director to do the management function but we are also hoping that other NPOs will take on fundraising and planting duties. We will have to fund other items, such as two regular and onerous garden clean ups and infrastructure maintenance, such as watering and sprinkler repairs and maintenance. We are in the process of firming up a business plan and obtaining commitment from selected not for profits to take ownership of some of the works. We are also requesting a 2017 grant of $3500 to fund the activities that we must hire a contractor to do just to maintain the gardens to their current standards. Any expansion, some of which is already in the planning stages, will have to be funded through fundraising or donations.

2017 budget for Community Gardens Actual Planned 2016 2017 SCRD Grant $ $ 3,500 Chamber funding $ 840 Total Revenue $ 840 $ 3,500

Spring and Fall Clean ups $ 840 $ 3,000 Infrastructure maintenance and operations $ 500 Total Expense $ 840 $ 3,500

Future Plans

We are planning to assume management of the existing gardens and work with other community groups to maintain them on an ongoing basis, starting in 2017. Over the next several years we also intend to foster the creation of several new gardens in Madeira Park and Garden Bay.

Grant in Aid (for info only)

We have been fortunate to receive SCRD Grant in Aid support in previous years and these generous grants have not only enabled us to stage many events but also provide the motivation to engage in these activities. We now have a very active committee dedicated to arranging multiple community events including the scarecrow contest and light up the Harbour and they have been very successful in engaging local businesses to participate and provide various prizes and other goods and services in support of the cause. We believe that actively displaying our Pender Harbour Spirit encourages visitors and residents to enjoy our “on coast” business community. In support of this objective we are committed to continuing our existing initiatives and expand on our recent successes.

We plan on submitting our detailed Grant in Aid project requests in early 2017.

2017 budget for Grant in Aid (Info Only)

Actual Actual Planned 2015 2016 2017 2015 GIA Shop Local $ 1,500 Community engagement $ 1,200 $ 2,500 Sign Revenue $ 766 Total Revenue $ 2,754 $ 1,200 $ 2,500

Washroom Reno $ 1,392 Shop Local $ 1,362 Community engagement $ 1,200 $ 1,000 Communications & Systems $ 1,500 Total Expense $ 2,754 $ 1,200 $ 2,500

61 PENDER HARBOUR DISTRICT CHAMBER OF COMMERCE 2016 yearend actuals vs 2017 budget

2015 2016 2016 2017 Difference Actual Budget Actual Budget 2016-17 Revenue Brochure Racking Fees 1,400 1,400 1,400 1,300 -100 Sandwich Board Fee 100 50 50 0 Membership 7,685 8,060 8,005 8,485 480 Community fundraising events 2,000 1,580 2,580 1,000 Marquis Tent Rental 0 200 200 0 SCRD - Community Engagement 1,500 1,638 1,200 2,500 1,300 SCRD - Community Gardens 3,500 3,500 Interest & Dividend Income 1 20 -20 Miscellaneous 58 50 -50 Employment Grant - VIB (net against expense) 0 0 0 SCRD Grant - VIB Center (Ambassador) 7,374 7,374 7,332 14,664 7,332 SCRD Grant - VIB Sanitation Services 4,263 4,263 4,263 4,476 213 SCRD Grant - Tourism Sanitation Services 2,142 2,672 2,184 2,290 106 SCRD Economic Development Grant 5,000 3,500 3,500 5,000 1,500 Dock Management Account 1,500 1,072 110 -110 Merchant Washroom Donations 1,815 2,310 1,485 1,824 339 Sign Income 5,842 6,700 6,650 7,450 800 Info Center-Guides & Maps 120 68 0 0 Total Revenue 38,800 41,057 38,029 54,319 16,290 Expenses Advertising & Promotion 2,131 1,584 943 830 -113 Bank Service Charges 52 -52 Computer Expense 474 474 191 220 29 Contract Labour 3,000 3,000 3,000 3,000 0 Dock Management Expenses 428 100 110 -110 Dues and Subsriptions 897 897 1,053 1,053 0 Community Engagement - prior year yet to spend 1,600 1,200 -1,200 Community Engagement 1,362 1,500 2,232 2,500 268 Commumity Gardens 3,500 3,500 Washroom Reno Expense 1,392 0 GST Expense 739 739 1,216 0 -1,216 Info Center - Office Supplies 136 104 0 0 0 Info Center-Repairs and Maintenance 956 1,385 21 1,664 1,643 Info Center-Phone & Internet 2,142 2,400 2,862 2,400 -462 Info Center-Summer Help 9,615 9,615 10,770 17,100 6,330 Info Center-Utilities 1,300 1,300 1,300 1,300 0 Info Center-Washrooms-Clean 3,650 3,650 3,660 3,900 240 Info Center-Washroom-Supplies 1,875 1,875 629 600 -29 Insurance 575 575 587 590 3 Marketing 0 2,500 2,500 Meeting Expense 75 130 100 -30 Office Supplies & Equipment 93 93 13 50 37 Postage 187 187 307 330 23 SCRD Portable toilets 1,560 2,672 2,080 2,290 210 Economic Development Initiatives 7,900 7,000 6,580 4,100 -2,480 Sign Maintenance 155 155 1,540 350 -1,190 Trail Booklets Expense 55 0 Website & Social Media 215 18 2,400 2,382 WorkSafe BC 13 13 11 25 14 Total Expenses 40,850 40,993 40,505 50,802 10,297

Surplus / -Deficit -2,049 64 -2,476 3,517 5,993

Prepared by Ron Seymour, treasurer.. 62 November 17, 2016 Pender Harbour & District Chamber of Commerce PROFIT AND LOSS - COMPARATIVE October 2015 - September 2016

TOTAL OCT 2015 - SEP 2016 OCT 2014 - SEP 2015 (PY) INCOME Brochure Racking Fees - current 1,400.00 1,350.00 Brochure Racking Fees 2013/2014 50.00 Community Fundraising 1,580.00 CPP & EU Refund 57.60 Dock Management Account Funding 110.10 1,500.00 Donations 50.00 Grant-In-Aid Shop Local 1,500.00 Interest/Dividend Income 20.12 1.46 Internal Allocations 7,382.00 Marquee Tent Rental 200.00 Membership Dues - Current 8,005.00 7,610.00 Membership Dues 2013/2014 75.00 Pender Harbour Days 100.00 Sandwich Board Fees 50.00 100.00 SCRD - Community Engagement Funding 0.00 SCRD - Economic Development Funding 3,500.00 5,000.00 SCRD Toilet Grant 2,184.00 2,142.00 Sign Maintenance - Current 6,650.00 5,441.68 Signage Fees 2013/2014 400.00 Visitor Information Booth Grant Income - VIB Ambassadors 7,332.00 7,374.00 Grant Income - W/R Maintenance 4,263.00 4,263.00 Guides & Maps 120.00 Washroom Subsidy 1,485.00 1,815.00 Total Visitor Information Booth 13,080.00 13,572.00 Total Income $44,311.22 $38,799.74 GROSS PROFIT $44,311.22 $38,799.74 EXPENSES Advertising 943.13 2,131.42 Bank Service Charges 52.52 Computer and Internet Expenses 191.16 474.40 Contract Labour 3,000.00 3,000.00 Dock Management Expenses 110.10 428.00 Dues and Subscriptions 1,053.00 897.00 GST Expense 1,216.04 738.50 Insurance Expense 586.56 575.00 Internal Allocations-exp 7,382.00 Marketing Expense 2,500.00 Meeting Expense 130.31 Ministry of Finance (BC) Expense 0.00 Office Supplies 13.32 92.82 Payroll Expenses 10,769.63 9,614.77 PH Days Donations 100.00 Postage and Delivery 307.48 186.59 SCRD - Community Engagement 2,232.45 1,362.48

Accrual Basis Tuesday, October 25, 2016 63 09:43 AM GMT-7 1/2 TOTAL OCT 2015 - SEP 2016 OCT 2014 - SEP 2015 (PY) SCRD - Economic Dev Expenses 7,900.00 SCRD G-I-A Washroom Reno 1,392.15 SCRD Portable Toilet Expenses 2,080.00 1,560.00 Sign Expense 1,389.54 Sign Maintenance 150.00 154.76 Visitor Information Centre 8,471.04 10,112.96 WCB expense 11.35 13.46 Website expense 4,097.28 215.14 Total Expenses $46,786.91 $40,849.45 PROFIT $ -2,475.69 $ -2,049.71

Accrual Basis Tuesday, October 25, 2016 64 09:43 AM GMT-7 2/2

SCRD Tina Perreault General Manager, Chief Financial Officer 1957 Field Road Sechelt, BC V0N 3A1

Attention: Tina Perreault

Dear Tina,

Re: Sechelt & District Chamber of Commerce - Funding Request

We respectfully request consideration for funding in the amount of $10,000 from the Sunshine Coast Regional District for 2017. We require funds for a Buy Local - Invest In Your Community campaign for the entire Lower Coastal regions from Port Mellon to Egmont. Several studies have shown that when you buy from an independent, locally-owned business, rather than a nationally-owned businesses, significantly more of your money is used to make purchases from other local businesses, service providers, and farms -- continuing to strengthen the economic base of the community. Funding will allow the Sechelt & District Chamber of Commerce to provide educational talks and workshops for the community and businesses on the importance of buying local as well as assist in the creation of marketing materials and advertising for the program which will include a buy local Infographic for each business on the coast. The SDCOC is willing to work in partnership with the Economic Development Team, Gibsons Chamber of Commerce, Pender Harbour Chamber of Commerce, Community Futures, and SDBA to create the program if funds are limited as this is a community wide initiative.

The Buy Local - Invest In Your Community campaign will:  Support Community Groups - Non-profit organizations receive on average 250% more support from smaller business owners than they do from large businesses.

 Reduce Environmental Impact - locally owned businesses can make more local purchases requiring less transportation, and generally set up shop in town or city centers as opposed to developing on the fringe as well as Create more good jobs.

 Invest In Community - Local businesses are owned by people who live in this community, are less likely to leave, and are more invested in the community’s future.

 Put Taxes To Good Use - Local businesses in town centers require comparatively little infrastructure investment and make more efficient use of public services as compared to nationally- owned stores entering the community.

102-5700 Cowrie St. Sechelt BC V0N3A0 ◦ 604-885-0662 ◦ [email protected] 65

 Encourage Local Prosperity - A growing body of economic research shows that in an increasingly homogenized world, entrepreneurs and skilled workers are more likely to invest and settle in communities that preserve their one-of-a-kind businesses and distinctive character.

Other than fundraising, our sources of income are membership dues and administration fees for the group insurance plan we offer. This income is sufficient to sustain our basic operations, but we feel funding from the SCRD will allow us to provide support to our business communities in a much greater capacity. We have attached our 2016 budget vs. actuals and our 2017 proposed budget for your information.

It is our goal to represent Sechelt and District to the best of our ability and work to support local business on the entire lower coast through the Sechelt & District Chamber of Commerce Buy Local- Invest In Community Program which will strengthen our economy and build stronger relations between businesses and customers. This will put the Chamber on a stronger foundation to continue to support business on the Sunshine Coast for another 65 years. Kim Darwin, President of the Sechelt & District Chamber of Commerce will be available to present at the December 2 Agenda. She can be contacted at Kim Darwin [[email protected].

Yours truly

Theressa Logan Executive Director Sechelt & District Chamber of Commerce

102-5700 Cowrie St. Sechelt BC V0N3A0 ◦ 604-885-0662 ◦ [email protected] 66 2:45 PM Sechelt and District Chamber of Commerce

21/11/16 Profit & Loss Budget vs. Actual Accrual Basis 1 January through 21 November 2016

1 Jan - 21 Nov 16 Budget $ Over Budget Ordinary Income/Expense Income 4000 · Program Income 4010 · Group Insurance Admin Fees 11,241.65 15,235.36 -3,993.71 4020 · Membership Dues 25,976.37 21,679.07 4,297.30 4030 · Program Service Fees 760.00 117.50 642.50 4035 · TCP Training 75.00 755.00 -680.00 4040 · Versapay Admin Fee 36.59 56.69 -20.10 4045 · First Data Admin Fees 160.42 217.52 -57.10 4050 · Website Income 1,140.00 1,801.90 -661.90 4000 · Program Income - Other 0.00 0.00 0.00 Total 4000 · Program Income 39,390.03 39,863.04 -473.01 4500 · Event Income Monthly 4510 · Business After Hours Income 0.00 1,314.38 -1,314.38 4520 · Luncheon Income 2,035.00 1,260.50 774.50 4500 · Event Income Monthly - Other 0.00 0.00 0.00 Total 4500 · Event Income Monthly 2,035.00 2,574.88 -539.88 4600 · Event Income Annual 4610 · Annual General Meeting 1,475.00 716.50 758.50 4620 · All Candidates Forum 0.00 1,005.00 -1,005.00 4630 · BBQ 0.00 0.00 0.00 4635 · Bus. After Hours-Yellow Pages 0.00 2,975.00 -2,975.00 4636 · Business Excellence Awards 11,020.00 0.00 11,020.00 4640 · Decal Income 0.00 0.00 0.00 4650 · Mayor's Breakfast 1,470.00 940.00 530.00 4655 · Speaker Series Revenue 60.00 31.00 29.00 4660 · Wine and Cheese Event 11.25 4,793.51 -4,782.26 4600 · Event Income Annual - Other 0.00 0.00 0.00 Total 4600 · Event Income Annual 14,036.25 10,461.01 3,575.24 4800 · Reimbursed Expenses 0.00 0.00 0.00 Total Income 55,461.28 52,898.93 2,562.35 Cost of Goods Sold 50000 · Cost of Goods Sold 0.00 0.00 0.00 Total COGS 0.00 0.00 0.00

Gross Profit 55,461.28 52,898.93 2,562.35 Expense 5000 · Payroll Expenses 5010 · Wages and Salaries 27,484.22 25,919.91 1,564.31 5011 · OT Bank FWD from 2013 0.00 0.00 0.00 5020 · EI Expense 722.09 699.29 22.80 5030 · CPP Expense 1,211.47 1,105.58 105.89 5040 · WCB Expense 0.00 0.00 0.00 5050 · Employee Benefits 1,150.17 1,973.37 -823.20 5060 · Management Allowance 200.00 428.00 -228.00 5000 · Payroll Expenses - Other 0.00 0.00 0.00 Total 5000 · Payroll Expenses 30,767.95 30,126.15 641.80

Page 1 67 2:45 PM Sechelt and District Chamber of Commerce

21/11/16 Profit & Loss Budget vs. Actual Accrual Basis 1 January through 21 November 2016

1 Jan - 21 Nov 16 Budget $ Over Budget 5200 · General and Admin. Expenses 5210 · Accounting & Legal 400.00 400.00 0.00 5220 · Advertising and Promotion 463.62 760.43 -296.81 5230 · Amortization Expense 0.00 0.00 0.00 5240 · Bad Debts 0.00 566.75 -566.75 5250 · BC Chamber Membership Dues 1,930.50 1,854.66 75.84 5255 · Canadian Chamber Annual Dues 107.10 52.50 54.60 5260 · BCCE Membership Dues 91.63 89.13 2.50 5265 · BC Chamber AGM 732.50 1,249.80 -517.30 5270 · Board Expenses 124.09 74.09 50.00 5280 · Computer Expenses 0.00 0.00 0.00 5295 · Visitor Centre Membership Dues 42.48 60.21 -17.73 5200 · General and Admin. Expenses - Other 0.00 0.00 0.00 Total 5200 · General and Admin. Expenses 3,891.92 5,107.57 -1,215.65 5275 · Meeting expenses 44.86 0.00 44.86 5300 · Insurance Expenses 5310 · Directors and Officer Insurance 564.27 323.30 240.97 5320 · Event Insurance 0.00 0.00 0.00 5330 · Office Insurance 1,236.50 1,253.18 -16.68 5300 · Insurance Expenses - Other 0.00 0.00 0.00 Total 5300 · Insurance Expenses 1,800.77 1,576.48 224.29 5350 · Interest and Bank Charges 5352 · Bank Charges and Interest 10.41 61.73 -51.32 5360 · Loan Interest 228.44 191.26 37.18 5366 · Merchant Fees 882.25 915.21 -32.96 5373 · Vendor Late Fees 0.00 0.00 0.00 5350 · Interest and Bank Charges - Other 0.00 0.00 0.00 Total 5350 · Interest and Bank Charges 1,121.10 1,168.20 -47.10 5375 · Office Supplies 1,226.43 575.60 650.83 5380 · Postage 299.60 393.23 -93.63 5390 · Rent 4,509.74 4,685.50 -175.76 5400 · Telephone and Internet 1,590.51 1,699.98 -109.47 5410 · Website Expense 26.68 159.48 -132.80 5500 · Event Expenses Monthly 5510 · Business After Hours Expense 0.00 1,651.47 -1,651.47 5520 · Luncheon Expense 0.00 1,019.58 -1,019.58 5530 · Speaker Series Events 1,744.94 440.20 1,304.74 5500 · Event Expenses Monthly - Other 0.00 0.00 0.00 Total 5500 · Event Expenses Monthly 1,744.94 3,111.25 -1,366.31 5600 · Event Expenses Annual 5610 · Annual General Meeting 824.92 666.80 158.12 5620 · All Candiates Forum Expense 0.00 527.45 -527.45 5630 · BBQ 0.00 0.00 0.00 5635 · Business Excellence Awards 3,900.00 0.00 3,900.00 5640 · Decal Expenses 0.00 0.00 0.00 5650 · Mayors Breakfast 451.85 549.67 -97.82 5660 · Wine and Cheese Expenses 0.00 996.68 -996.68 5670 · Spark Insurance Session 124.76 0.00 124.76 5680 · Chamber 101 Benefit Sessions 30.63 0.00 30.63 5600 · Event Expenses Annual - Other 0.00 0.00 0.00 Total 5600 · Event Expenses Annual 5,332.16 2,740.60 2,591.56 5767 · BC Chamber Events 83.60 0.00 83.60 Total Expense 52,440.26 51,344.04 1,096.22

Net Ordinary Income 3,021.02 1,554.89 1,466.13 Other Income/Expense Other Income 7000 · SCCU Dividends 1.00 1.74 -0.74 Total Other Income 1.00 1.74 -0.74

Page 2 68 2:45 PM Sechelt and District Chamber of Commerce

21/11/16 Profit & Loss Budget vs. Actual Accrual Basis 1 January through 21 November 2016

1 Jan - 21 Nov 16 Budget $ Over Budget Other Expense 8000 · Ask My Accountant 0.00 0.00 0.00 Total Other Expense 0.00 0.00 0.00

Net Other Income 1.00 1.74 -0.74

Net Income 3,022.02 1,556.63 1,465.39

Page 3 69 2:45 PM Sechelt and District Chamber of Commerce

21/11/16 Profit & Loss Budget vs. Actual Accrual Basis 1 January through 21 November 2016

% of Budget Ordinary Income/Expense Income 4000 · Program Income 4010 · Group Insurance Admin Fees 73.8% 4020 · Membership Dues 119.8% 4030 · Program Service Fees 646.8% 4035 · TCP Training 9.9% 4040 · Versapay Admin Fee 64.5% 4045 · First Data Admin Fees 73.7% 4050 · Website Income 63.3% 4000 · Program Income - Other 0.0% Total 4000 · Program Income 98.8% 4500 · Event Income Monthly 4510 · Business After Hours Income 0.0% 4520 · Luncheon Income 161.4% 4500 · Event Income Monthly - Other 0.0% Total 4500 · Event Income Monthly 79.0% 4600 · Event Income Annual 4610 · Annual General Meeting 205.9% 4620 · All Candidates Forum 0.0% 4630 · BBQ 0.0% 4635 · Bus. After Hours-Yellow Pages 0.0% 4636 · Business Excellence Awards 100.0% 4640 · Decal Income 0.0% 4650 · Mayor's Breakfast 156.4% 4655 · Speaker Series Revenue 193.5% 4660 · Wine and Cheese Event 0.2% 4600 · Event Income Annual - Other 0.0% Total 4600 · Event Income Annual 134.2% 4800 · Reimbursed Expenses 0.0% Total Income 104.8% Cost of Goods Sold 50000 · Cost of Goods Sold 0.0% Total COGS 0.0%

Gross Profit 104.8% Expense 5000 · Payroll Expenses 5010 · Wages and Salaries 106.0% 5011 · OT Bank FWD from 2013 0.0% 5020 · EI Expense 103.3% 5030 · CPP Expense 109.6% 5040 · WCB Expense 0.0% 5050 · Employee Benefits 58.3% 5060 · Management Allowance 46.7% 5000 · Payroll Expenses - Other 0.0% Total 5000 · Payroll Expenses 102.1%

Page 4 70 2:45 PM Sechelt and District Chamber of Commerce

21/11/16 Profit & Loss Budget vs. Actual Accrual Basis 1 January through 21 November 2016

% of Budget 5200 · General and Admin. Expenses 5210 · Accounting & Legal 100.0% 5220 · Advertising and Promotion 61.0% 5230 · Amortization Expense 0.0% 5240 · Bad Debts 0.0% 5250 · BC Chamber Membership Dues 104.1% 5255 · Canadian Chamber Annual Dues 204.0% 5260 · BCCE Membership Dues 102.8% 5265 · BC Chamber AGM 58.6% 5270 · Board Expenses 167.5% 5280 · Computer Expenses 0.0% 5295 · Visitor Centre Membership Dues 70.6% 5200 · General and Admin. Expenses - Other 0.0% Total 5200 · General and Admin. Expenses 76.2% 5275 · Meeting expenses 100.0% 5300 · Insurance Expenses 5310 · Directors and Officer Insurance 174.5% 5320 · Event Insurance 0.0% 5330 · Office Insurance 98.7% 5300 · Insurance Expenses - Other 0.0% Total 5300 · Insurance Expenses 114.2% 5350 · Interest and Bank Charges 5352 · Bank Charges and Interest 16.9% 5360 · Loan Interest 119.4% 5366 · Merchant Fees 96.4% 5373 · Vendor Late Fees 0.0% 5350 · Interest and Bank Charges - Other 0.0% Total 5350 · Interest and Bank Charges 96.0% 5375 · Office Supplies 213.1% 5380 · Postage 76.2% 5390 · Rent 96.2% 5400 · Telephone and Internet 93.6% 5410 · Website Expense 16.7% 5500 · Event Expenses Monthly 5510 · Business After Hours Expense 0.0% 5520 · Luncheon Expense 0.0% 5530 · Speaker Series Events 396.4% 5500 · Event Expenses Monthly - Other 0.0% Total 5500 · Event Expenses Monthly 56.1% 5600 · Event Expenses Annual 5610 · Annual General Meeting 123.7% 5620 · All Candiates Forum Expense 0.0% 5630 · BBQ 0.0% 5635 · Business Excellence Awards 100.0% 5640 · Decal Expenses 0.0% 5650 · Mayors Breakfast 82.2% 5660 · Wine and Cheese Expenses 0.0% 5670 · Spark Insurance Session 100.0% 5680 · Chamber 101 Benefit Sessions 100.0% 5600 · Event Expenses Annual - Other 0.0% Total 5600 · Event Expenses Annual 194.6% 5767 · BC Chamber Events 100.0% Total Expense 102.1%

Net Ordinary Income 194.3% Other Income/Expense Other Income 7000 · SCCU Dividends 57.5% Total Other Income 57.5%

Page 5 71 2:45 PM Sechelt and District Chamber of Commerce

21/11/16 Profit & Loss Budget vs. Actual Accrual Basis 1 January through 21 November 2016

% of Budget Other Expense 8000 · Ask My Accountant 0.0% Total Other Expense 0.0%

Net Other Income 57.5%

Net Income 194.1%

Page 6 72 Sechelt & District Chamber of Commerce Buy Local/Invest In Community Program

REVENUES 2017 Grants (SCRD) $10,000.00 Surplus (deficit) from previous year $0.00 Workshop Tickets $250.00 Celebrate Small business event $500.00

TOTAL $10,750.00

EXPENSES Advertising online, radio and print media, billboard $7,500.00 Workshop & Educations Seminars $500.00 Marketing Materials ‐ posters $250.00 InfoGraphic Design and logo creation $500.00 Printing and distribution of infographic for each business $1,000.00 Celebrate Small Business Event $1,000.00

TOTAL $10,750.00

Surplus $0.00

Sechelt & District Chamber of Commerce Buy Local/Invest In Community Program 2017

TASK Completion Date 1. Design Brand/Logo March 2. Create Marketing Plan April 3. Design infographic April 4. Advertise in the local papers for workshop May 5. Host workshop for local business on how to educate and create awarness ‐ hand out materials May 6. Erect Billboard May 7. Run Ad Campaing in Coast Reporter and Local, CKAY FM Monthly 8. Perform Business Walks ‐ Follow up to ensure messaging is in stores etc. May ‐ Dec 8. Host 2nd workshop for local business on how to educate and create awarness Oct 9. Celebrate Small Business Event ‐ coincide with Business Excellence Awards Nov 10. Shop Local Campaing in partnership with SDBA and Chambers Nov‐Dec

73 Sunshine Coast Tourism Box 1883 Gibsons, BC V0N 1V0 Phone: 604-740-6170 Email: [email protected]

Tina Perreault General Manager, Corporate Services / Chief Financial Officer Sunshine Coast Regional District 1975 Field Road Sechelt BC V0N 3A1

November 16, 2016

Dear Ms. Perreault and SCRD Board,

I am writing on behalf of Sunshine Coast Tourism to request funding for 2017 in the amount of $20,000 for destination marketing activities from the Sunshine Coast Regional District. Since this is a shared resource across the entire Sunshine Coast, we will also be approaching the District of Sechelt (already approved), the Town of Gibsons and the Sechelt Indian Govern- ment District. The total request for funding from the 4 local governments would be $41,000. This is the same request as 2016. SCT will also commit to keeping our request of the SCRD to this same level until 2020.

Sunshine Coast Tourism has a strong membership base which contributes a similar funding amount via annual dues and cooperative marketing projects. SCT will continue to seek funding from Destination BC’s Co-operative Marketing Program which provided $108,000 in 2016 in the form of a 50/50 matching grant.

I am happy to report that the application for the 2% Municipal and Regional District Tax (MRDT) was successful and was implemented by the Coast accommodation sector on August 1, 2016. Sunshine Coast Tourism is the eligible entity to receive the collected funds (via Victoria) and is responsible for all financial reporting requirements of the program. As we move forward, this success will significantly improve our chances for increased matched funding through DBC.

It is, however, a requirement of the program that MRDT revenues must augment current funding, and cannot be used to replace existing sources of tourism funding for a designated recip- ient.

I look forward to your response in due course,

Sincerely,

Martin Prestage President, Sunshine Coast Tourism [email protected] T. 6 0 4 8 3 7 5 9 4 3

74 Sunshine Coast Tourism 2017 Program Summary

To: Sunshine Coast Regional District November 18, 2016

An overview of SCT’s Program Goals for 2017

With a newly appointed full time Executive Director and Marketing Director commencing Dec 1, 2016 (as a direct result of increased funding through the August 1, 2016 MRDT/ hotel tax), Sunshine Coast Tourism is excited to launch into a bigger and more comprehensive marketing campaign.

As the official Destination Marketing Organization for the Sunshine Coast, Sunshine Coast Tourism will continue to work closely with Destination BC to ensure that our branding remains consistent with the region as a whole, yet distinctive enough to encourage extended visits to this unique part of British Columbia.

Key Program Goals & Activities will include:

• Sea to Sky Mountain Biking Campaign- a co-operative marketing program within 5 regions of British Columbia selling the Ultimate road trip mapped in single track

• The BC Ale Trail- another unique co-operative marketing campaign aimed at encouraging tourists to discover BC’s Craft-breweries, with Townsite, Persephone and other potential businesses perfectly poised to bring visitors to both the North and South Coasts.

• Media Relations - consistent coordinated efforts to bring journalists to the Sunshine Coast providing them with inspiring experiences for editorial content. This media coverage not only features our tourism product but goes beyond and into the realms of lifestyles, culture and business.

• Festivals & Events- showcasing the Sunshine Coast’s vibrant arts & culture community through a myriad of visitor experiences, particularly in the shoulder season, with Art Crawls, Music Festivals, Forest Theatre, Seasonal performances, athletic/sporting activities, culi- nary experiences and more.

• Group Travel- Encouraging group visits and meetings at the Coast’s larger resorts, meeting demand for weddings, business seminars and youth sport competitions, particularly in the shoulder season.

• Continuing development of the Coastal Bike Route with local stakeholders and our partners on Vancouver Island, in collaboration with the Ministry of Transportation and Infrastructure.

75 • Showcasing our Unique Attractions- not found anywhere else in British Columbia, with natural assets like Skookumchuck Narrows, Smugglers Cove Marine Park and the Sunshine Coast Trail, carefully placed alongside historical attractions like the Patricia Theatre, the Townsite National Historic District and Gibsons Landing.

• Collaboration with local governments, Chambers of Commerce and Sunshine Coast Commu- nity Services to bring the 4 Visitor Centres at Gibsons, Sechelt, Powell River and Pender Harbour, as well as the Ferry Ambassador Program, into a cohesive common branded identity, with well trained staff for visitors and constantly improved product.

• Continuing to work with Aboriginal tourism leaders in growing another unique Coast at- tribute. We look forward to strengthening partnerships with each Nation.

• Enhancing our online visitor experience by expanding all internet marketing, including a complete rebuild of our web portal at www.sunshinecoastcanada.com as well social media channels Facebook, Twitter, YouTube, Instagram, and new and appropriate platforms.

• Encouraging tourism and tourism-affected businesses to engage in practices that will position the Sunshine Coast as BC’s leader in recognized and certified ‘green’ and sustainable practices.

The Sunshine Coast is also proud to have served as the flagship area for Destination BC in their Destination Development Program, with high-level meetings in progress analyzing the development needed alongside the expected growth in tourism.

In order to meet these goal and targets, Sunshine Coast Tourism makes the following assumptions:

1. Funding will continue from all local governments at the same 2016 levels

2. MRDT Tax collected via the large accommodators of the Coast will continue throughout the five year period from August 1, 2016

3. Destination BC will continue to offer opportunities for matched funding programs.

Thank you for supporting Sunshine Coast Tourism and the tourism sector. We would be more than happy to expand upon any of the above Program Goals at your upcoming committee meetings.

Respectfully submitted,

Martin Prestage President Sunshine Coast Tourism T. 6 0 4 8 3 7 5 9 4 3

76 SUNSHINE COAST TOURISM - BUDGET Fiscal Year May 1 - April 30 Actual Actual Budget Actual thru Budget 2014-15 2015-16 2016-17 10/31/16 2017-18 REVENUE Memberships $ 40,656 $ 32,086 $ 32,000 $ 22,257 $ 35,000 Local Governments** $ 41,000 $ 41,000 $ 41,000 $ 41,000 $ 72,000 Stakeholders Co-op Marketing $ 7,855 $ 10,050 $ 10,000 $ 4,925 $ 20,000 Online Reservation System $ 3,267 $ 4,257 $ 5,000 $ 2,178 $ 5,000 Misc Projects $ 95 $ 5,648 $ 781 Provincial/Federal Project Funds Destination BC $ 20,976 $ 55,000 $ 108,000 $ 86,053 $ 200,000 Destination BC - Ale Trail $ 130,000 $ 123,553 $ 120,000 MRDT $ 145,000 $ 49,278 $ 250,000 TOTAL REVENUE $ 113,849 $ 148,041 $ 471,000 $ 330,025 $ 702,000 EXPENSES Marketing Destination BC Programs $ 38,970 $ 107,151 $ 206,000 $ 113,138 $ 375,000 Destination BC - Ale Trail $ 110,500 $ 93,497 $ 102,000 General Marketing $ 20,122 $ 9,002 $ 5,000 $ 3,623 $ 1,000 Travel $ 10,064 $ 10,000 $ 1,481 $ 3,000 Website Maintenance $ 7,255 $ 6,744 $ 6,000 $ 3,146 $ 6,000 $ 66,346 $ 132,961 $ 337,500 $ 214,886 $ 487,000 Media Relations Personnel $ 21,825 $ 21,780 $ 23,000 $ 10,800 $ 40,000 Media Hosting $ 755 $ 2,000 $ 975 $ 5,000 $ 21,825 $ 22,535 $ 25,000 $ 11,775 $ 45,000 Member Services Communications $ 3,312 $ 1,887 $ 1,000 $ 578 $ 1,000 $ 3,312 $ 1,887 $ 1,000 $ 578 $ 1,000 Administration Staff/Professionals $ 7,876 $ 11,865 $ 68,000 $ 4,932 $ 135,800 Accounting/Bookkeeping $ 4,974 $ 6,125 $ 8,000 $ 4,481 $ 10,000 Insurance $ 935 $ 1,133 $ 1,200 $ 952 $ 1,200 Travel & Meetings $ 4,566 $ 1,286 $ 2,000 $ 1,949 $ 2,000 Bank/Credit Card Fees $ 1,360 $ 1,584 $ 1,500 $ 948 $ 1,500 Dues/Licences $ 513 $ 500 $ 500 $ 130 $ 500 GST/HST Expense $ 117 $ 20,340 $ 22,493 $ 81,200 $ 13,393 $ 151,000 MRDT Contingency - Reserves $ 26,300 $ 18,000 TOTAL EXPENSES $ 111,823 $ 179,875 $ 471,000 $ 240,631 $ 702,000

GAIN / (LOSS) $ 2,026 $ (31,835) $ - $ 89,393 $ -

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Jan-Oct 16 Ordinary lncomelExpense Income 4300 Art Crawl 4340’ ParticIpants 11800.00 4310’ Advertisers 1,540.00 Total 4300 Art Crawl 13340,00 4200 ‘A&C Revenue 2,550.00 4400 ‘ Purple Banner Revenue 4425’ Flags 499.00 4410’ Advertisers 1,220.00 4420 Eventads 1,515.00 4430’ Participants 7099.00 Total 4400’ Purple Banner Revenue 10,333.00 4600’ Coffeehouse Revenue 495.00 4100’ Membership 4140’ Websfte income 285.00 4110’ Business 2,871.00 4130’ Non-profit organization 1,680.00 4120 ‘ IndIvIdual 6,435.00 Total 4100’ Membership 11,271.00 4600 Grants 4621 ‘PRCA-Aft Crawl 100.00 4612’SCRDEcDev-AftCrawl 3,100.00 4611 SCRD Ec Dev - ASIC 2,400.00

4606 ‘ DOS - Aft Crawl 1,200.00 4680 Town of Gibsons -A&C Calendar 800.00 4681 Town of Gibsons - Aft Crawl 700,00 4605’ DOS - ASIC Calendar 1,300.00 4620’ PRCA - ASIC Calendar 500.00

4640 • SCCU - Aft Crawl 1,500.00 Total 4600 ‘Grants 11,600,00

Total Income 49,589.00 Expense 6800’ General Expenses

6999 ‘ Other Expenses 500.00 6890’ Telephone 112.00 6880’ ProfessIonal Fees 80.00 6860’ Office SupplIes 331.97 6850’ Meeting Expense 289.27

6840 ‘ Insurance 410.00 6830 - Dues and Memberships 414.00 6820 - Credit Card Charges 535.22 6818 BookkeepIng 304.67 6112’ AdmInIstration 2,800.00

6810 ‘ AdvertIsing 654.47 Total 6800’ General Expenses 6,431.60 6200 ‘Aft Crawl Expenses 6225’ Slgnage 458.08 6250’ Launch 332,32 6240’ Graphic Design 1,255.45 6210’ MerchandIse 414.40 6220’ AdvertisIng 6,464.97 Total 6200’ Art Crawl Expenses 8,925.22 6500’ Purple Banner Expenses

6570 ‘ Web management 750.00 6520 - DIstribution Costs 1,254.32 6530’Flags and poles 211.13 6510’ AdvertisIng 1,956.73 6550’ Pflnting 3,290.56

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REVENUE:

SC Regional District: $5,500 Disu-ictof Sechelt: $3,500 Town of Gibsons: $1,800 Powell River District: $1,000 Sechelt Indian Government District: $ 800 Sunshine Coast Credit Union: $2,000 Art Crawl Participants: $14,950 Advertising Revenue: $6,000 CCA Membership: $1,550 In Kind: $3,200

TOTAL REVENUE: $40,300

EXPENSES:

Printing and Paper: $13,000 Graphic Design: $5,500 Marketing/Promotion: $2,500 Advertising: $9,400 Adminintration and Web Maintenance: $3,400 Bookkeeping: $ 400 Project Management: $2,500 Postage, Courriei Distribution: $2,000 Signage: $1,000 Launch, Supplies: $ 600

TOTAL EXPENSES: $40,300

81 COAST CULTURAL ALLIANCE SUMMARY OF PROGRAMS FOR 2017

PROJECT TITLE 1.: The Arts and Culture Calendar - 12 monthly editions Request: $2,400 towards printing costs. PROJECT DESCRIPTION: a free monthly event and workshop brochure distributed since 1998

The Calendar is distributed to Visitor Centres, libraries, schools, Ferry Ambassadors (the only brochure they can distribute), restaurants, coffee shops, Chambers of Commerce, local governments, retail & real estate outlets, bookstores and more. It is delivered by hand from Langdale to Pender Harbour and mailed to Powell River, Lund, the North Shore and some Vancouver outlets. Data is gathered through a complimentary website, www.suncoastarts.com, where people can view and post their own events, workshops and news items covering the arts, culture, heritage and recreation. Uploading data is free to the public; CCA membership is not required to post. Advertising revenue space is limited; the many community events and workshops take priority.

PROJECT TITLE 2.: The Sunshine Coast Art Crawl - October 20, 21, and 22, 2017 Request: $3,100 towards printing promotional material and advertising costs. PROJECT DECRIPTION: an annual free self-directed 3-day art studio and gallery tour from Langdale to Earls Cove

The Art Crawl studio tour from Langdale to Earle’sCove includes a free fill-colour printed brochure with maps. Weprovide extensive road directional signage to the individual venues. Since 2013, we have employed a social media expert; this has resulted in a large increase in the number of followers and in the creation of our own YouTube channel showcasing individual local artists and theft work.

The Art Crawl has grown from 75 venues, 6,000 studio visits and $30,000 in sales in 2010 to 130 venues, more than 35,000 studio visits and over $268,000 in recorded sales in 2016. The 130 venues featured over 305 individual local artists. The follow up sales, commissions and workshop bookings are very significant (over $30,000 reported in 2016) and are not included in this total. Powell River artists again came to Roberts Creek; this year 23 artists showed at the Masonic and the Roberts Creek Halls. Again this year, the shishalh nation presented their artists at the Longhouse and in the tems swiya museum. Please see attached report on the 2016 Art Crawl

ADDITIONAL CCA PROJECTS: yearly Purple Banner Studio & Gallery Guide (self-sustaining), monthly Artesia Coffeehouse (fall-spring), weekly e-newsletter (1800+ recipients), 24/7 interactive website of members’galleries plus events, news, workshop opportunities and local gallery listings.

82 2016 Sunshine Coast Art Crawl information

The Sunshine Coast Art Crawl, organized by Coast Cultural Alliance, continues to grow. Studio and gallery participation included 130 venues representing more than 350 indIvidual artists spread along the Sunshine Coast from Langdaie to Earls Cove. This year there were 41 new venues plus 6 returning venues Including many more group shows which kept the interest high for returning Crawlers. The addition of Powell River artists was so popular last year they came back this year with even more artists and rented the additional space at Masonic Hallwith 1,660 total attendance recorded. Venues hosted more than 35,000 venue visits over 3 days, up from 27,000 in 2015, a 30% increase, resulting in more than $268,000 in sales up from $218,000 In 2015, an increase of 23%. In addition there were more than $30,000 In commissions plus many after sales and people signing up for future arts workshops.

The Travel Ambassadors volunteered for 2 sailings each on Friday afternoon and Saturday morning and distributed brochures and information to more than 350 passengers specifically interested In the Art Crawl. Certified Folder racked the Art Crawl brochure In 3 BCFerries routes during the month of October. This year 8,000 brochures were printed up from last year’s 7,500 and all distributed.

Artists reported a large Increase in the number of off-Coast visitors attending, specifically visiting to attend the Crawl. They also noticed many new Sunshine Coast residents who have purchased homes here taking advantage of a great way to get to know their new community ... and make purchases for their new homes. Guests were identified from the Vancouver area, communIties across the Iower Mainland, Vancouver Island, Sea to Sky,all across Canada, Seattle, Belllngham. Oregon area and many international visits. (Acomplete list attached)

It was again stated there was a large number of people who did not sign in. Participation in the passport prize campaign was still very high and increased over last year. Winners this year were from Sechelt, Roberts Creek and Port Coquitlam.

Passport draw stats 224 (2015-195) local crawlers in draw 129 (2015-93) off coast crawlers In draw

Winners of the draw: 2 ferry passes — car & driver & 2 passenger Christie Potter,Port Coquitlam; Muguette Macdonald, Sechelt; Rebecca Allain, Roberts Creek

2015 list of Crawlers hometowns * Whistler - Vancouver area Whistler, Squamish, Tsawwassan, Ladner, Vancouver, N Vancouver, W Vancouver, Burnaby, Richmond, Delta, New Westminster, Whistler, Horseshoe Bay,False Creek, East Side, Gastown, Kitsalano * Mainland Maple Ridge, Chilliwack, Nelson, Squamish, Abbotsford, Coquitlam, Agassiz, White Rock, Cloverdale, Port Moody, Port Coquitlam, Surrey, Harrison, Pit Meadows, Langley, Delta, Rosedale, Clearwater, Smithers, Ocean Beach, Vernon, Albion, Armstrong, Aldergrove, Mission, Pentidon, Hope, Kelowna, Summerland, Dawson City,Prince George, Pemberton, Ft Langley, Crescent Beach, Okanagan Falls, Golden, Bralorne • Islands Victoria, Nanaimo Denman, Bowen Island, Comox, Parksville, Nanoose Bay,Texada, Salt Spring, Ladysmith, Quaalicum Beach, Haida Gwai, Savers, Island, Port Hardy, Courtenay, Gabriola, Pt Alberni, Cumberland, Campbell River,Jarvis Inlet, Crofton, Bliss Landing, Galiano, Brentwood Bay *Canada Milford, Ont, Toronto, Calgary, Port Credit, Lake Country, Mississauga, Montreal, Vulcan Alta, Edmonton, Pr Edward County, Oakville, Ottawa, Allan Sask, Okotoks, Fonthill Ont, Canmore, Newfoundland, Hinton, Alta, Stratford, Ont, Nova Scotia, Traverse Bay, MB, Barrie Ont, Moncton NB,Lethbrldge, San Souis, Milford, Ont, Vegreveille, AB,Perth, Ont, Debreuilvllle, Ont, Forthill, Ont, Inisfail,Ont, Bakersville Ont, Windsor, Churchill, Brandon, Saskatoon, Yellowknlfe, Chelsea QC *us Abilene, Texas, Nevada City, MichIgan, Portland, Monterey, Mt Vernon, Bellingham, Florida, San Diego, Boston, New York City,Seattle, Woodside, Sumas, Santa Cruz, Port Angeles, ligard, Oregon, York, PA,Midein, Florida, Capitola, Mendocino *lnternational Wollongong, New Australia, Malaysia, Singapore, England, Brisbane, Nyon, Switzerland, Shaftesbury, UK,Amsterdam, Dublin, Ireland, Kent, UK,Caracas, AustrIa, Mexico City, New Zealand, Saudi Arabia, Turkey,Japan, Noisy-le-roi France, Denmark, Cyana, Japan, Many, NSW,Warsow, Poland, Germany, Tullinge, Sweden, Israel

Coast Cultural Alliance suncoastarts.com [email protected] 83 _j Artist Anthony for Ancestral Email: Home: Mobile: tlest er Artist wood years. Tony travel talents for storyteller, artist, passion, a region. has Ancestral including Candace http://authenticindigenous.com/artists/candace-campo Candace, rich Phone: Email: connection contemporary Candace Ronald custom Anthony his art practiced culture man Paul — — to the

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Charles (Charlie)Craigan, a shishálh Nation member, has been drawing and painting for over 30 years and is considered one of the most skilledand talented shishálh artists for hisintricate and elaborate traditional designs. Hismedium is drawing, design work, acrylicon medium to large canvass and logo design. Charlie acquires his ‘It inspiration from his rich cultural background, the oral history and spiritual dreams he has of his people and ancestors. •

Sham Jackson ‘7- Artist - Bentwood boxes, traditional and contemporary jewelery, public installations

Email:spiritworkslimitedshaw.ca Phone: 604 982 0024 hffp://www.spiritworkslimited.com

Sham Jackson is Coast Salish from the community of Sechelt. He is a lawyer who has represented the interests of Ab original communities and organizations throughout BritishColumbia in relation to a broad array of issues. Afteryears • devoted to the legal profession Sham has taken a break to follow his passion as an artist. Artistically,Sham works in Coast Salish design. Ashe has continued to develop his own artwork to a higher level, he ahas had the privilegeof collaborating with many amazing local artists. Alongthese lines Sham has devoted much of I his time to the protection of artists’ rights. CurrentlySham isthe President of SpiritWorksLimited,an Aboriginalowned, operated and staffed company focused • on the design, production and distribution of Aboriginalartwork such as jewelry,bentwood boxes, paddles, and so on.

Sham has always taken very seriously his responsibilities not onlyto his own community, but to the urban Aborigi Y nal community at large. Further to this, through his company SpiritWorks,Sham: has developed programs aimed at Y providingemployment and training to Aboriginalyouth; donates space, equipment and expertise to Aboriginalartists j% in need; consistently donates time and artwork to numerous charitable organizations; has designed and facilitated workshops aimed at providing culturalteachings for at-risk Aboriginalyouth; and much more.

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2 Weekly Pottery Classes with Pat Forst: Sept 12-Oct 17 (no S,nw,qifr Sun,’e CcarA,ts c,J Cufls,t Cc’,r4a, WORKSHOPS class Oct 10) lOam-l2noon or 5:30-7:3Opm. Learn how to center the clay and make vessels such as mugs and bowls, how to trim sceit them and attach handlessuitable for beginner and intermediate

Drop in Mosaic Studio - Create your own projects: Sept 4-27-2 students. $225+materials (about $10415), 1040 Chamberlin Rd. ihishith finl nation -430 PM. Open studio drop in 5unday afternoons. Participants Gibsons, Pat Forst 604.840.0304 on work on their own individual projects - tables, windows, Transformation Hatha Yoga - Stage 1:Sept 12-Oct 3—5:45 PM - 73,wiA,n stepping stones, chairs, mirrors etc Included is use of tools, grout, :1ru L.,w,,d 7PM. Focus is on body alignment posture and the breath. $54.60, china, stained glass available and included. Bring your own table, Coopers Green Hall, HMB, Kathseva 604.740.0898 window, frame etc Need to reserve spot the night before. For [email protected], Writing from The Inside Out: Sept 13 -Dec 13 — 10 AM - 12 PM, :IUwII1riiTl,l -ii!.JJ fs JElI1?jF.y $20 drop in fee, Grantham’s Landing,Traci 604.865.0861 TuesdaysSimple. image-releasing exercises will help you express yourself without the fear of critlcism.Absolutely no writing we’ve moved!! PR -2 PaintIng Workshops with Caitlin McDonagh: Sept 4,11 experience necessary.Complimentary tea and coffee. $100 for 6 come and check out our new hocation 3:30 - 6:30 PM, Sept 4-Find your animal.Sept 11th - Favourite 1r41mm the CQC.t sessions or drop-ins $20 per weekThe Wordlinklounge, 5852 5498 Trail Avenue, Scclielr Things. 10 spots available per workshop. Explore the different Skookumchuk Rd. (Sandy Hook Shelley Harrison Rae 604.989.0089 604.741.0760 techniques and attributes of Holbein Acrylagouache paints. Supplies included, as well as a complimentary snack and Aqua Yoga: Sept 13-Oct4 — 5:30 PM - 6:15 AM,Taught in shallow refreshment breakAll experience levels welcome. $60 per person water,Aqua Yoga is a wonderfully uplifting form of exercise. $30, j*. S.. OR $100 for both workshops.32 Lakes Coffee Roasters,581 3 Ash Sechelt Aquatic Centre, Kathseva 604.740.0898 Avenue, Powell River 604.483.3223 Octer Writing Without Rules: Sept14- Oct 19—4-6 PM,Weds. Pre . Multi-coloured Printing with Interfacing Stencil-Jane registration required Ages: 19+ yearsThis informal, hands-on 21-23 2016 $UNSHINE Dunnewold: 5ept 5-7 — 10 AM -4PM, Using interfacing stencils, workshop series is designed to banish the critical voice that - -%OAST learn the basics of successful printing and then launch into the whispers in your ear. Register by phone in person,oronline Join friends and take great, creative unknown., $495 + gst, FibreWorks Studio & Gallery, www.scrd.cafrecreation. $75 for 6 sessions, Sechelt Aquatic Centre a scenic coastal tour ART 12887 Sunshine Coast Hwy. Madeira Pt (at the yurts),Yvonne Community Room, Instructor Shelley Harrison Rae 604.885.7529 of 130+ galleries, • ‘CRAWL. Stowell 604.8832380 artist Yoga - Sept 14-Oct 5—5:45-7 Transformation Hatha Stage 2: and usaf Soy Wax MX Dye Crayons and Paste -Jane Dunnewold:Sept 8 9 PM, Focus is on body alignment, posture and the breath; helping

—10AM - 4PM,Soy Wax combined with Procion MX dye provides a us to release stress,find our balance and bring more strength, unique tool for adding colour to fabric $330 + gst, FibreWorks suppleness and harmony to mind, body & spirit. $54.60, Coopers shinecoastartcrawI.com Studio & Gallery, 12887 sunshine Coast Hwy. Madeira Pt (at the Green Hall, HMB, Kathseva 604.740.0898 yurts), Yvonne Stowel? 604.883.2380 PR-TimWilliamsGuitarWorkshop: Sept17 - 4pm Tim Self-employed Women’s Workshop Series; Sept 22- Dec 1 —9 Art Classes at Norwest Bay Studlo:Thursdays/Fridays — 1- 5PM - Williams has been performing roots and blues since his teens in AM-li AM, Sept22- 5 Start Up Mistakes; Oct 18-The Money Side Small personalized art classes for any level, grow your creative the’60s in Southern California, learning his trade from the likes of of Business;Oct 20- Understanding Financial Statements; Dec 1 - abilities through improved techniques, composition,colour and bluesman Lightnin’ Hopkins and songwriter/actor/performer Hoyt Growing & Expanding Your Business.www.communityfutures.org, knowledge of art materials.Classes held at Carmelos spacious Axton (among othersbwww.starbuckna.com,Cranberry $10 each session, #200 -5710 Teredo St (second floor in Teredo Sechelt studio/garden. $50.00 per 4 hour class.6323, Norwest Bay Community Hall,6828 Cranberry Street, Powell River, Pat Buckna Square) Sechelt 604885.1 959.Tickets share-there.com Rd Sechelt, Carmelo Sortino 604.747.2285 604.4855 198 Your Life as Your Masterpiece: Sept25 — 10 AM - 1 PM, Instructor Sunshine Coast Fibre Camp 2016: Sept 9-11. Presented by Yarn Spinning with Verna Chan: Sept17 & 24— 10AM -12 PM. Michael Worsfold. Get Out of Your Box: Liberate yourself Grow Sunshine Coast Spinners and Weavers Guild.Workshops,food and Learn the basics of drop-spindle spinning in this two-day class your creative powers;expand your capabilities,and increase your fun all weekend.Camp Sunrise, (close to Langdale Ferry) Tickets: including drafting fibre and spinning on a top-whorl drop spindle business effectiveness with the Enneagram.More info web www.scswg.wordpress.com/fibre-camp to create your own yarn.All materials includedyou’ll be provided httpil/artsbuilding.orgf92S-your-life-as-your-masterpiece/. $55, with your own drop-spindle and enough fibre to get started. $70, Arts Building,464 South Fletcher,Gibsons Beginner Rug Hooking with Jill Denton: Sept10— 10AM -4PM, Arts Building,464 South Fletcher, Gibsons 604.740.7790,Tickets Introduction to rughooking techniques. FibreWorks Studio & Writing Meditation:Sept 29-Nov 3—7-8:30 PM,Thursday&Join artsbuilding.org Gallery. 12887 Sunshine Coast Hwy. Madeira Pt (at the yurts), others in exploring your creative potential in a safe environment Yvonne Stowell 604.883.2380 Animal Wellbeing Course: Sept 17, 201 6 Sept 18,201610 AM -12 and leave with a deeper understanding of yourself. By fostering a AM, Learn how to give healing to animals to help enhance the nurturing relationship to self and body you can stand more Exploring Self-Care Through Expressive Arts:Sept 10 Nov 5— animals’ quality of life and to stimulate their bodies’ own healing grounded and calm amidst the distractions of life. $84 or $17 10:30 AM-12:30 PM,Saturdays.Pre-registration required 19+ mechanism. $250, SRMHC Halfmoon Bay, Kathseva 604.740.0898 drop-in,Gibsons & Area Community Center, 700 Park Road, years. Practice a variety of expressive arts exercises, learn simple Gibsons, Carine De Kock 604.886.0200 tools for stress reduction, and experience self-expression without Mexican Fiesta Cooking Class: Sept 19—6-9 PM,Get in the judgmentAbsolutely no artistic experience necessary.Supplies) kitchen with Deb and learn to make delicious new dishes, sit down equipment included. Register by phone, in person, or online to taste what you’ve made and take home the recipes and www.scrd.ca/recreation. $40 per inividual session, Instructor leftoversClasses are always Vegan & Gluten-Free, $60, Rockwood Shelley Harrison Rae. 604.885.7529 Centre, Sechelt, Deb Gleason 604.2101925

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$10 intermission,$15; (l7yrs 604.885.4597 under),Raven’s and CryTheatre,Sechelt (IPAP) WORLDWIDE enjoy PaintOutArtists plein painting invited are airtogether gatherand to in

25 SUN Measure PM. Shakespeare’s Onscreen:2 Globe Measure one for Runtime: 30 hrs 3 with mm SUN & 10 11 LandIng h International the PAINT SAT of Plein - OUT Painters Air Plein AM.Part 10 Air Gibsons

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Memorial Hull

MotorcycieToy 25 SUN

Michelle Annual

Buccaneer 1030 Lunch; 1130 AM, leave to ride to

Garden Pub Bay Fri-Sat PM, SUN 9 FRI Ipm;Sun 8-1 The 11 2-ópm, BluevooDoo:8

24 SAT

Whyte’s Jason Birthday

Legion Creek Throwdown:9 Bass Roberts PM.

donation,Capilano University,SecheIt778.4582666

604.885.5412 Scoff TheseWorlds FRI AreYours: Dr.Jon 9 PM.The 7:30 WiIIis:AIl Sunshine Coast Astronomy speaker. Club

Reading: By 8PM. SAT

Brian 24

Payton Arts Coast

5714 Centre, Donation,Sunshine

Medusa,Sechelt,Andrew

Parkioanne Mauro of Music,Madeira Door 604.883.9749,llckets

River Powell Coffee House: FRI $10 PM, 7’30 School 9 Tuesday 2nd Music of School the month, suggested donation, of

$10 get and

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ticket. more or

$35, tickets

CameronTheatre, Max 5400 Regular Ave. Marine Price

604.885.7529 Sunshine Coast Eldercollege

SAT

PR 24

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Paul ComedyTours PM. Featuring Quinn, Dan 6 Buy Myrehaug, DamondeTschritter, -

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AlexanderStreet Royal PM, Canadian SAT24 PR-Jim Baron:8 River Powell Legion 6811 the 10 Past: FRI the of 9,23,30, AM,Sept A 9 Oct Lens New Coast.Visit Explore 6. on History the Sunshine

River 12 Library Public 10 tos,Sat 9 FRI Sun Sand to BookFaire:Fri 11 SUN 3.Sechelt lOto

SAT PM, PR 24

Walter Martellatrio;7:30 6828 HaIl, $15,Cranberry Powell Street Community Cranberry -

www.scswg.wordpress.com/fibre-camp

$25, $10 students,Gibsons Thornhill. 604.368.0364 eiaePlayhouse Heritage (close Langdale to all fun and weekend.Camp Sunrise, Workshops, food Ferry),Tickets:

SAT 24 Broadway:7:30 PM,World class Opera stylings meets with Emma Parkinson Brandon & vocal Sunshine Coast Fibre Spinners 2016: Camp SUN 9 FRI Weavers and Presented Sunshine 11 Guild. by Coast

604.886.0531 Bring Uke a Bring and play and jam.Gumboot along. Cafe, another Creek Roberts instrument

oOctober to September22 Gibsons Public 16,admission donation, by Aze r Gallery, Art Michael Beachcombers the PM, 2ndThurs THUS month each Grooveiam:7 Ukulele (BUGS). with Ukulele Group

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Creek, Sunshine $12.00. 604.885.3077 Lana Coast Club, Golf membership Roberts

Botanical

Gardens,5941

non-members,

Sechelt Mason Road,

Thursday Newcomers month. each Luncheon: ThUS $15.00 12PM, Sunshine annual plus 2nd Coast

Botany speak will relevance the on of Botanical in Gardens $20 modern today’s world, $15 members;

5AT24 Botanical Why Gardens 7896 Matter:2 Southview PM, Powell Rd. Market,The River Professor Vale, Emiritus the with Dr.lainTaylor. of USC Department

ofTheatre, Acts Jams game Dance & Parties, Potluck Random Kitchen.Music tournaments. Free

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5110 Accueil

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Club”, Festival:free, Social Woods /536,12 532 & $1 Banquet Dinner under under 0,free 5.Club Bon

hunt Legion, Dylan salmon ClarkoO4.612.8950 Roberts silent Creek more.6 auction,canteen. PM 11 TO barbecue and Wild ‘The and Music Live with

bus,teepee painting,orca A.D.D set Friends:730 and ThE Musicians up,cedar welcomel are JamminWith 6 roses cover no PM.Tuesdays.All charge, live music, workshop, pumpkin carving,games,treasure

Salmon 24 SAT 7th PR Annual Festival: PM, 1 Everyone welcome.Entertainment the for family: whole face

510-515 suggested own Botanical seeds. Gardens, Mason 5941 Road,Sechelt donation,

Hwy SC demonstrate Sheila PM. ThE the ins Watkins Seed 6 Park, Lions outs and explain will Savingtps:7 13775 your saving and of

24 SAT Pender HarbourTrash Bash: AM, 10 laigup Cleaning roads, our shoreline parks, and trails, hiking in meet

604,885 .7529

thinking River GSL plus and sources artist’s Various of studios.SunshineCoast inspiration.$40 ElderCollege

a day,and cafefeaturing pop-up privileged,private AM,4Tuesdays 10 6 TUE peek snacks.Powell healthy into to Artists artist’s the Sept27.A Studio: the in RiverRecComplex,5001 JoyceAve,PoweII

24 SAT -Just PR the Of Health AM,50 10 It for health by experts exhibitors, presentations the throughout

Davis 5085 Road. Bay United Church,

3206 101, Hwy open each CreekTickets: Club, Country month.Bring until John’s your 2:2sDifferent 1 Roberts lunch,and program something knit.St to [email protected]

start Monday Spinners and shotgun MON Weavers: Sunshine S $80 Registration AM. 11:30 Coast 6:30,epm library 1st $90 month.Doors each holes. 9 member, 11:30, at Golf& non-member,Sunshine Coast

23 FRI

Cosmic GolfTournament Fundraiseró:30 PM, fundraiser Sechelt for Dist & of Commerce. Chamber

Park 2 I MON 5 music Day Picnic: Dougali Gibsons eats, Free PM, great Labour free,

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20 TUE SuncoastWoodcrafters Guild:7 PM,Sechelt School High 604.886.5843 Chatelech

BBQ 4 SUN Salute to starts Summer- at and Doors Bobby open & Bruce music noon, at Band: his PM, 2 1

in SAT PR 17 Williams -Tim Concert7:30 Cranberry PM, Community HalI,682B Cranberry Street, River Powell

sale, Sechelt garden. garlic sale,and donation,5941 By sale, demonstration Road, Mason veggie bake

River Annual

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Avenue, 1 Botanical Powell plant Enjoy AM, 1 Gardens 604.485,2891 music live Brothers by Festival: Farms, in

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SAT 7PR 17 Lip Battle Business PM, 2:7 Demandl! Sync a u family fun Back night Popular by and out -

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Roberts Marwills The Legion Creek

604,886,9813,Tickets

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Lodge,Chaster’s Bonniebrook Beach Esplanade, Restaurant, 1532 Ocean Karen 604.886.8956

Chiftons,Cher $1 and Legion members more. $5;others 0, Gibsons & Paul 17 SAT Chan Verna Steenhuis piayjaa6 PM, recommended.By donation, Reservations

3 SAT

Nostalgia:7:30 60s—Ricky PM, Nelson, from Music Elvis, & Rock Pride,The Charlie SOs Era Roll &

Gym

a violin/guitar/vocals, Waterfront chamber dynamic folk-pop

duo.Winegarden Park,Cibsons

prizes volunteers! for 2pm. Lunch provided

between 2:30 1 School meet Roberts at Creek Elementary -

Coast Citizen SAT Music 3 PM, the in Landing Kirstein Lea Jane;7 Reenie and Perkoviç the to New SAT 5th 7 1 Annual BackroadTrash clean the in up Bash: AM,Community 1 1 - draw Roberts Area.Great Creek

to Free,886 share. projectand snack a Gibsons, 604886.1 Cindy 795 Chamberlin Road, Centre 604.8868232 Gibsons Visitors

up Stitchers for Meet 3 SAT A PM, Up:2 Sunshine monthly Coast a meet Stitchers kinds. ofall Bring SAT Tour of 7 1 HistoricalWalking by donation, meet at Landing: Gibsons Park Pioneer 10 the to next AM,

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$5 Under FreeParadise 12 Exhibition Park4365 McLeod Road,PoweII River

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Landing the Schachte: jan 1 1 AM,singer/ songwriter Budge and -

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3 4th BCSPCA Annual SAT Fundraiser Pender Harbour Madeira AM, 10 Park Centre Shopping with telescopes pon up set market wall the coffee for Free, 9pm. 7, 1 Pier Bay Davis Seawall,James sea

16 FRI Cafe:830 Astro PM,Telescope

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Pier 8:30 meet Pioneer at 604.886.8232 next Park GibsonsVisitors the to Centre

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FRI PR 6 I Happy atThe Hour Club French PM.$15.00,Club live with Sheila by Buns: S musIc Accueil Bon -

$30, many from food wknd vendors,wknd day $25, under $40. $50,day Palm free, 2 1 stn/srs Beach,

SAT 3 Garden and Sunshine Bay Music SUN Madeira Festlval:World PR 4 Park treats class Annual 35th performances,craft tasty market, -

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& Club, Roberts Sunshine Creek Golfand Coast dinner Country entertainment, FRI 18 SUN 16 Annual 20th PM. Pander Harbourianfestival: 1:30 Oliver Canadian Icons Jan Coon Bill and

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Gibsons Art Public admission free, 604.8863266,604.865.0170 Gallery,604.886.0531,

Centre,Sechelt Arts Sunshine Coast u monthly our film NFB series commencing the ofeach month.Watch on details. for thirdmursday

FRI SunshIne 2 Coast Natural Friday ofeach History Society: Everyone month. 7:30 welcome. First PM, Film THU National 15 Film Board NIght: PM.GPAG 7 are Sunshine and CoastWelcoming re Communities

Wharf Gazebo on Gibsons the dinnerwith wine, comp Family Holy Catholic 700 Church, Nickerson Rd,Sechelt

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should to the as enjoy duo this with goes sun ofsinger/songwriters down. Serge ThU Ladies 15 Red Gala: fundraiser.$75.00 5:30, Doors inr7pm.Cops dinner Cancer for course 3 md

2 FRI In 7

last PM,The Stanton Joe & Music

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show ofthe in season -

Sechelt 74Medusa, 5714 604.885.5412

FRI PR 2 PM,4528 Willingdon Aye, Studio River Powell SaIe:6 ofOeer - the Crossing Chad Hershler Oct to Art Farm. Show Centre, runs 16,2016,Sunshine Arts Coast

WED 14 Seeing

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PM, 7:30 Members others Heritage Playhouse, Market Grafton f,iends,free, Park Gibsons Farmers’ Dougall and

1 2 FRI PM. In MusIc

Landing the ofthe songs Nostalgia: and SOs from 60s Roll and Rock with George ages classes yrs.Halfmoon 15 3 Elementary Bay - Elaine Hunter School, 604.8853844 -

2 1 MON and Dance class VoIce Registration:5

PM,

Balletian.Tap, Musicalmeatre, Pie and dance Voice River, 604.223.0448

Q&A period with artist.Admission the followed a by donationVancouver by Island University, Powell Coast the Sunshine

curator and Gynd Peter New atVancouver based York Island artist University.The talk be will GStsunshine current events discussions $40 about and issues. plus Arts Coast Eldercollege Centre, of

i Thu Peter PR proudly ArtIstTaIk presents 2 an PM,Malaspina Society Art Gynd artist Brooklyn. by talk 2 1 MON Conversation: - AM, 10 TopIcs 7 Lovely a tar Oct to Mondays 24th.Lively,thoughtful. small group

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Rainforest Circus Laboratory: Aug.13, 1 PM - 5 PM, Spend a WORKSHOPS weekend with a team of professional artists from the Rainforest Circus and help us kick start the creative process for Submerged, our water-inspired production in 201 7.This . Glbsons School of the Arts -2016 August Program: Aug •hItMRi flat naUoq workshop is for everyone - children, youth, families, and 3 1 -5, Karin Richter - Have a Plan,Then Paint with Abandon; elders.You don’t need experience in performance arts.Just -r Aug 22-26,Gaye Adams - Painting the Landscape in Oils, bring your imagination and your enthusiasm.$10 per person iW%.”frz More info gibsonsartschool.net, $550, Gibsons Art Building, $30 per family, subsidies available, deer crossing the Art 464 South Fletcher 604.886.9349 or 604.885.2220 Farm, 1747 Storvold Rd. Gibsons ,Tickets — -w- - It’s Summer- Clayfor Kids:weekly to Sept 2nd.Ages 6-12 www.deercrossingtheartfarm.org/submerged ltUXSlI-jMiJiViiItlJ,I-!, iIfti,w -: -9 am-12 pm; teens -1 pm -4 pm.Call for details and Texada - Kids for Saving Earth 2016:Aug. 15-19,9 AM - - we’ve moved!! locations. Instruction by Alex Ora (40 yrs a potter and a i 2:30 PM.eco day camp for kids ages 6-12. Lots of outdoor come and check out our new location certified art teacher. $125 per one week session includes adventure, crafts and music based at the Community Hall 141 5498 Trail Avenur, Secheir materials and firings, Amber Road Pottery in Tuwanek and ranging out to many beautiful sites,free, Gillies Bay -— 604.741.0760 604.740.3754 Community Hall,Texada, Karen May 604.413.0994

SUNSHINE COASTARTS CENTRE - Doris Crointon Gallery W*d-5j1IlAY..114 Knit Spin,Stitch & Morel:Fibre Friends gives impromptu Drawing for Kids:Aug. 15, g30 - 10:30 am,ages 5-8; 10:45- ages Edwards, for 4 day Mjsi t Tra& S.ds demos and lessons at their Langdale FerryTerminal booth 12:00 pm, 9-12 pm.With Bruce $40 C:’ B’S 541 this summer— drop-spindle spinning; knitting; series, includes materials, Gibsons Public Art Gallery ‘WORKS IN WOOD’ embroidery; stitching—bring your projects and your 604.886.0531 Aug10 - Sept 11, 2016 questions! 9:30 am—S pm, Sunday through Friday. Come Todd Clark Studio Workshop - Process Is EverythIng: Aug. by and we’re stitching up! Work byverna Chan, Recepdon Aug10, 7-9pn see what two both - 15,10 AM -3 PM,Comejoin this part workshop, Plumb BOb sunshlnecnast.rtscouncilcom Patrick Skidd Penny Connell, Nell Burns, plus various members of the painting and printmaking, where we will explore the creative Sunshine Coast Spinners & Weavers Guild: knitting, process and all its nuances.This five-day session promises to Vibrantvegan Cooking Class:Aug.24,6 PM -9 weaving, fibre art, hand-dyed threads and hand-spun Summer immerse you in low risk activities which address elements in PM, Get in the kitchen with Deb and learn to make delicious wool., FREE, Langdale FerryTerminal,Verna Chan painting art making and teach you some valuable tips about new dishes,sit down to taste what you’ve made and take 604.886.3114 and print-making. $375 + tax (includes some materials & home the recipes and leftovers. Classes are always Vegan & luncheon on the final day),Todd Lagoonies Kids Club Nature Day Camp:To Aug 27,10 AM delicious Mediterranean Gluten-Free.The menu will include: Lemon Parsley Green Clark Studio, Gibsons, [email protected] -2 PM.Wednesdays and Saturdays. $5- $10 suggested Beans, Chickpea Quinoa Burgers,Thai Mango Salad with donation, Iris Griffith Centre, 1 5386 SC Hwy. Pender Felted Hat Making with Jill Denton: Aug 17,10 AM -4 PM, Peanut Dressing, Roasted Sweet Potato Salad with Tahini Harbour 604.883.g201 Create unique felted headwear with JillI Denton, felting artist Garlic Dressing & Maple Pecan Coconut Milk Ice Cream. from the UK, FibreWorks Studio & Gallery, 12887 Sunshine www.debgleason.net/classesJ, 60, Rockwood Centre, Sechelt, Art Classes at Norwest Bay Studio: Thursdays/Fridays, 1 Coast Hwy. Madeira Pk (at the yurts),Yvonne Stowell Deb Gleason 604210 1925 - art classes for any level. PM-S PM Small personalized 604.883.2380 Carmelo is an International and well known artist famous Purposeful Imagery with Jane Dunnewold: Aug 28,10 AM for his large vibrant fruit paintings. $50 per4 hour class, Rughooking with Jill Denton: Aug 18,10 AM-4 PM,This 1- -4 PM,This workshop is designed for artists who have often 6323, Norwest Bay Rd Sechelt, Carmelo Sortino day workshop is for those who have never tried Rug wondered what to say via their work Meaning is elusiveWe 604.747.2285 Hooking before.This simple and very satisfying textile need to “mine for meaning”, $495 + gst, FibreWorks Studio & technique is so easy to learn and we will be using only Gallery, 12887 Sunshine Coast Hwy. Madeira Pk, (at the Kombucha Brewing Workshop: Aug 4,7 PM - 8:30 PM, recycled fabrics on a burlap base. $160 ÷ 8 gst, FibreWorks yurts),Yvonne Stowell 604.883.2380 Learn how to make this delicious health elixir at home. Studio & Gallery, 12887 Sunshine Coast Hwy. Madeira Pt (at Design Printed Fabric: Aug Hands on demo of the brewing and bottling process as Improvisational for Digitally the yurts),Yvonne Stowell 604.883.2380 Upload fabric printing site, well as a kombucha tasting and kombucha starter kit. $40, 31,10 AM -4 PM, designs to navigate for changing colour and texture, review Rockwood Centre, Sechelt 604.21 0.1 925,Tickets Creative Felting with Jill Denton: Aug 19,10 AM -4 PM, Aug options layout fabric selection, Explore possibilities of designing debgleason.net 19-21.Nuno felting techniques to create unique art. $420 + and $21 gst, FibreWorks Studio & Gallery, 12887 Sunshine Coast your own fabrics. Laptop and digital camera required. $330 Drop Studio - your own projects: 2 PM + FibreWorks Studio & Gallery. 12887 Sunshine Coast in Mosaic Create - Hwy. Madeira Plc, (at the yurts),Yvonne Stowell 604.883.2380 gst, 4:30 PM, Sundays to Sept 27th. Open studio drop in Hwy, Madeira Part (at the yurts),Yvonne Stowell Potte, Lessons on the WheeUAug 22-26,10 AM- Sunday afternoons. Participants can work on their own Forst 604.883.2380 PM.Will begin with the cylinder, making mugs, and vases, projects such as tables, windows, stepping stones, chairs, then bowls, lids & spouts., $350, Pat Forst Studio, Gibsons, Pat mirrors etc. All tools, grout, china, stained glass available Forst 604.840.0304,Tickets to register call or email Pat and included. Bring your own table, window, frame etc Need to reserve spot the night before. For more info. please call or email [email protected], $20 drop in fee, Grantham’s Landing,Traci 604.865.0861 Sunshine Coast Arts & Culture Calendar of Events

MON 1 - SUN 7 PrideWeek 2016- 5th Annual Prlde:various events,various locations Powell River FRI 12 Friday Dinner & Live Music with Sasha Kay:6 PM, Dinner 5-9pm; music 6-730, tips appreciated. Roberts Creek Legion MON 1 PR - BC Day Photo Scavenger Hunt:9 AM,Outdoor photo scavenger hunt.This is an all ages event. There will be prizes for kids and adults. Tourism Powell River, 4760 Joyce Avenue FRI 12 School of Music Coffee House: 7:30 PM. Blue Line Trio featuring Dr. Fun- Old time acoustic blues, western

swing,gypsyjazz newgrass and classic folk songs from yesteryearRobin Atchison + Nelson GIles Duo - MON I Sunshine Coast Spinners and Weavers: 11:30AM, 1st Monday each month. Doors at 11:30, library open Singer/songwriter/guitarist + harmonicaOriginal folk blues, country and rock $10 suggested donation. until 1225. Bring your lunch, and something to knit.,, St John’s United Church, 5085 Davis Bay Road. School of Music, Madeira Park Joanne Mauro 604.883.g74g,Tickets Door

MON 1 BC Day Music in the Landing - Steve Hinton Band: 1 PM.Bring your lawn chairs and picnic blankets SAT 13- SUN 14 14th International Howe Sound Outrigger Race 201 6:This event is recognized as one of the and enjoy! By donation,Winegarden Waterfront Park. Gibsons Landing major paddling events of its kind In Canada and continues to enjoy international acclaim as one of the

MON I PR - A Midsummer Night’s Feast:4:30 PM,Join us and all your favourite food vendors for a night of top ten outrigger races in the world, Gibsons Marina and Dock food,feasting,and fun.The train will be runnIng and we’ll have a fantastic line-up of local musicians to SAT 13- SUN 14 Texada Artist” StudloTourBi-annual island wide open studio tour and sale,20 visual and craft entertain and a selection of our weekend vendors too. Powell River Farmers’ Market. 4365 McLeod Rd artists in 14 locations.guided transportation may be arranged,free, various studios and publIc spaces, MON 1 Sunshine Coast Instameet #ExploreBCbay:630 PM,Joln us for this fun,social event to come out from Deborah Dumka 604344.0034 behind our screens and meet fellow Instagrammers in real life,share photography tips,and enjoy this SAT 13- SUN 14 Historical WalkingTourofGibsons Landing: 10 AM, Local historian Dale Peterson will lead a BC Day together, Share your photos from the Instameet and be sure fallow us @sunshinecoastbc and to walking tour (rain or shine) of Gibson’s Landing that explore the fascinating history of the ocean-side tag #sunshinecoastbc and #explorebçSnicken Park Sechelt (Shomcliffe entrance) village.Tour last approx.90 minutes. Under 16 to be accompanied by a guardian, by donation, meet at ThE 2 PR - Free Screening: Voyagers Without aTrace:7 PM, free, John Wesley Powell River History Museum, Pioneer Park next to the Gibsons Visitors Centre 604.886.8232 1765 F Main St SAT 13- SUN 14 29th Annual Hackett ParkSummerArts & Crafts Fair 10 AM,Sunshine Coast Arts Council WED 3 Young Womens Free Paddling Night:The purpose of this event it to introduce young ladies to the presents your chance to see quality work by participating artisans, enjoy fabulous food,great live music healthy, confidence-building pursuit of paddiesports.Details from [email protected], fun children’s activities and morel By donation, Hackett Park Sechelt Free to young women under 19, Halfmoon Bay SAT 13 Charlotte Wrinch: 6 PM. Reservations recommended. By donation, Bonniebrook Lodge. Chaster’s

WED 3 Weaver’s Circle with Mary Bentley: 9:30 AM, Wednesdays - drop in with Mary Bentley and hone your Restaurant,lS32Ocean Beach Esplanade,Marjorie6o4.886.8956 weaving skills. Beginners thru to experienced welcome. Bring your lunch,$10 drop in, FibreWorks SAT13 Playback8 Legion Gallery, 12887 SC Hwy (in theYurts) 604.883.2380 PM $1D,Sechelt

SAT 13 PR - Blues Busters Show:9 PM, Brand new original songs plus all your bLUES bUSTERS favouritesl $10 at WED 3 LIve Music at the Gumboot -the Organics:6 PM,Gumboot Restaurant. Roberts creek the door,The Red Lion Pub, 5987 Lund Street, Powell River WED 3 Open Microphone Night6 PM,Calling all writers, poets,actors,wordsmiths,and listeners. Everyone is SUN 14 29th Annual Golf Classic: Pender Harbour Golf Club welcome to share their own work or a favourite readlng.5 minutes max is the only rule! Gibsons Library

SUN 14 PR - 8th Annual Edible GardenTourg AM, Self-guided event that allows you to tour a variety of local WED 3 PR - Pride atThe AnWaIl:7 PM,at the plastic art wall on Arbutus St near the Old Courthouse Inn, edible gardens to loam more about all kinds of food-growing. Free, Powell River,Vanessa Sparrow Arbutus Street, Powell River 604.414.7437

WED 3 Jammln With A.DD and Friends: 7:30 PM,Tuesdays - a great opportunity to meet.Jam with, or listen to SUN 14 Summer Planting Party:3 PM,We will be planting fall and wintervegetables and cover crops.Ocean musicians of all levels and abilities. No cover charge, Roberts Creek Legion, Dylan Clark 604.612.8950 Vegetables Community Garden, (Ocean Ave. between Medusa and Mermaid) Sechelt) WED 3 PR - PrideWeek Film Night “Vlva”:9:30 PM,cocktails at 930 movie at lOpm.Sponsored byTownsite MON 15 Dr. Guy Mcpherson: Abrupt Climate Change: 6:30 PM, Dr. Mcpherson will be speaking about our Brewing and 40 knots Estate Winery. Beer & wine available,$10 per person,The Patricia Theatre 5848 collective newest Ash Avenue, Powell River response to Earth’s phase of accelerated warming. Free, Pebbles Restaurant Meeting Room, Deb Ozarko 604 210 1925 THU 4 Joe Stanton Live at the Boot 7 PM,Thursdays, original and cover tunes,The Boot Eatery, Sechelt WED 17 Audacia - Flamenco: Direct from Seville,Spain: FIN DE FIESTA FLAMENCO dance and music ensemble FRI 5 SUN 7 Festival of the Rolling Arts, Sleep Hollow Rod Run,Show & Shlne:including the 21st Annual Sleepy presents “AUDACIA,’ a bold new production that explores the many sides of one of the world’s most Hollow Rod Run on Friday evening Hackett Park/Halfmoon BayShow n Shine in downtown Sechelt on passionate and intense art forms:flamenco. $25 adults; $22 stdents/srs;$1S child (under 14),Gibsons Saturday from I Oam4pm.Sunday, a second and smaller Rod Run and Show n Shine at Pender Harbour Heritage Playhouse Legion and drag races at the Sechelt airport. Halfmoon Bay, Downtown Sechelt Garden Bay WED 17 LIve Music at the Gumboot - Fat Fish:6 PM,Gumboot Restaurant Roberts Creek

FRI 5 Art in the Garden - Nancy Hache solo show: Opening reception Aug 5,6-830 pm. Aug 6,1 lam-Spm; ThU 18 SUN 21 12th Pender Harbour Chamber Music FestIval: Five concerts over four days featuring outstanding Aug 7,1 1am 4pm, 4784 Tamarack Place, Davis Bay musicians playing the best of the chamber music repertoire. $30/ticket;$1S per ticket 18 and under, FRI S SUN 7 Harpdog Brown/David Webb, Garden Bay Pub School of Music, Madeira Park Pender Harbour Chamber Music Festival 604.989.3995

FRI S Music In the Landing - Cam Peters: 1 PM, Gibsons Farmers Market, Dougall Park FRI 19 Texada Rock in Pride 2016:Aug 19-2LAlI welcome-Hg for Saturday evening.Friday meet-and-greet FRI S Friday Night Dinner & Live Music with Bonar:6 PM ‘Ups appreciated, Roberts Creek Legion Saturday parade, drag races & BBQ.Saturday evening entertainment In the Pub in Van Anda.Shunle van available between the park and the pub.Camplng at Shelter Point ParkSunday morning wrap-up. FRI 5 Music in the Landing - Lowry Olafson and Rick Reubart: 7 PM, free, Gazebo at the end of the Wharf, Shelter Point ParkTexada Island Gillies Bay Rd Gibsons Landing FRI 19 Blue Mistral Band: Garden Bay Pub FRI S PR - All Ages Pride Dance:7 PM. non-alcohol dance, refreshments: pop & chips, By donation, Cranberry 93 Community Hall, 6828 Cranberry Street. Powell River FRI 19 FrIday Dinner & Live Music with Grant Olsen:6 PM, Dinner S-9pm; musIc 6-7:30, tips appreciated, Roberts Creek Legion

FRI 5 PR - Now & Then - A Beatles Revival Tribute Band: 8 PM, $25-members $30-non members, Powell River Leglon,681 1 Alexander Street FRI 19 PR - bLUES bUSTERS at Blackberry Street Party:6 PM, By Donation, Duke’s Liquor Store, Powell River, Ron Campbell 604.485.4481 SAT6 Texada Island Blues and Roots Festival:ce!ebrating music and our region.We have a diverse group of performers for your enjoyment while showcasingTexada lsland,the largest Island In the Gulf Island FRI 19 MusIc in the Landing - Keia Papa Kaua:7 PM,Traditional Hawaiian Hula dancers lead by Dhyana chaln.Gillies Bay Ball Park.Texada Island Bartkow at 730pm, Gazebo on the wharf in Gibsons

FRI 1 g PR - Dan Richard and the 3 D’S:8 PM members $12 Non members and at door $15, Powell River Legion, SAT6 Music in the Landing - Back Porch Reunion: 11 AM, Delta blues and so much more, Pioneer Square. next to Visitor centre in Gibsons 6811 Alexander Street SAT6 PR- Pride FamIly Fun Beach Party: 12PM, Games,MusicVendors.Willingdon Beach, Powell River SAT 20 Creek Daze 201 6: Higgeldy Piggeldy Parade followed at noon by local music vendors, food, kids area at the Pier. Free Event during the day, Roberts Creek SAT6 Live Music at Persephone Brewing Ca:2 PM. Saturdays and Sundays, donation, 1053 Stewart Rd. Gibsons SAT 20 SUN 21 HIstorical WalklngTour of Gibsons Landing: 10 AM, by donation,meet at Pioneer Park next to the Gibsons Visitors Centre 604.886.8232

SAT6 Opening Reception - Motoko Fine Art 5tudio & Gallery: 2PM. Please come and view her new original work and enjoy the ambience of the gallery. Gallery open daily July & August10 am-S pm (the rest of SAT 20 Music in the Landing - Sunshine Brass Quintet 11 AM, Pioneer Square, next to the Gibsons Visitor the year by appointment. Motoko Fine Art Studio & Gallery,4S90 Sinclair Bay Rd,Garden Bay,Motoko Centre

SAT6 PR- bLUES bUSTERS atTexada Island Blues and Roots Festival:6 PM,bLUES bUSTERS on the main SAT2O PR - Arts Alive in the Park 11 AM,Saturday August 20,11:00-7 and Sunday August 2111 - 6:00.Annual community organizations.Free, stage atTexada Island Blues Festival, $25/day, $40/weekend pass,Gillies Bay Ball Park Gillies Bay. Gerry Festival showcasing our local performing and visual artists,and Childress 250.334.7049 Willingdon Beach Powell River, Ann Nelson 604.483.9345 SAT 20 Tough Kegger 3-a 7km Team Adventure Race & 3rd Anniversary Festlval:2 PM, More info from SAT6 Music In the Landing - ‘Two Bears Nonh’:7 PM. Sophie Heppell, guitar/vocals is joined by Melissa Walker, bass to give us a tight punch pop-rock sound with heavy bass rhythms for something different, Persephone Brewing.Following the race there will be a publicall-ages party from S-lOpm at Persephone plus singer/songwriter Keiran Sempie.Winegarden Waterfront Park Brewing, Stewart Rd. Gibsons.An event to benefit the Sunshine Coast Assoc of Community Living (SCACL), teams of four $239.11, public free (early bird to May31 $212.60) 778.462.3007 SAT 6 Rossyland:a Novel in 3 Acts. Book Launch and Celebration: 7:30 PM, Doug will read Rossyland, his 4th novel a literary thriller set in and around San Francisco. He will discuss the novel and his writing process. SAT2O Starlight Coast Star Party:4 PM, Daylight viewing of sunspots and solar flares, night time viewing of Q&A to follow. Snacks and beverages will be served, Books for sale and planets. nebulae,and star clusters, by donation, Sechelt Airport.Charles Ennis 778.4582666 [email protected],Sechelt Arts Centre 5714 Medusa in Secheit,Doug ingoid AT2O Beer Farm Fest & 3rd AnnIversary Celebratlon:5 PM,starting right afterthe 3rd annualTough kegger 604,7403676 (after July 30) adventure racaAll proceeds go directly to the SC Association for Community Living.A carfree event.No parking avail, on site, $40, under 19 are free. Persephone Brewing, Gibsons SAT 6 Steve Hillis - multi-tribute aflist:8 PM,Woices of Legends” plus after-show dance/party, $20 members,

$25 guests, Gibsons Legion SAT 20 Music in the Landing - Brothers in Farms: 7:30 PM,Winegarden Waterfront Park Gibsons

SAT 6 PR - Pride Drag King and Queen Show ft.Mina Mercury:9 PM, 19+ $20 per person atThat SugarVault. SAT 20 Nice It Up Againi Michael Red, Deano,The Funkdealer & Guests:9 PM Roberts Creek Legion limit of 100 ticket.That SugarVault. UNIT 105 4871 Joyce Ave Powell River SUN 21 Music In the Landing -The Knotty Dotters: 11 AM,free,Winegarden Bus Stop across from Holland Park SUN 7 Pender Harbour Show N’ Shine & Rod Run: 10:15 Rod Run Parade; 12:00pm Shown’ Shine, Pender Gibsons Landing Harbour Legion, Rod Run from Trail Bay to Madeira Park Legion WED 24 LIve Music at the Gumboot -the Remnants:6 PM,Gumboot Restaurant Roberts Creek SUN 7 Four Lakes 10k & 3kg AM,A scenic summer 10k run in Garden Bay from Katherine Lake to Hotel Lake THU 25 Spin-in at FibreWorks Studio & Gallery: 10 AM. LastThursday monthlySC Spinners &Weavers Guild and backme 3k Fun RunM’alk Includes 2 of the lakes and is perfect for families, $15 for lOk$20 on race gather in the studio to spin and share information, non-Guild members welcome. FibreWorks Studio & day.3k is $5 flat rate or $1S per family.,Katherine Lake Park Garden Bay,Teresa Nightingale 604.885.8849 Gallery, Madeira ParkYvonne Stowell 604.883.2380

SUN 7 Music in the Landing - Michael Occhipinti & Elizabeth Shepherd: 1 PM,This is a special opportunity FRI 26 SUN 28 Book Faire: Fri 12 to S,Sat 10 to Sand Sun 10 to 3,Sechelt Public Library to hearS time Juno award guitarist Michael Occhipinti with velvety-voiced pianist Elizabeth Shepherd from Toronto playing a mixed songbook By donation, Winegarden Waterfront Park Gibsons FRI 26 SUN 28 The Rogue Arts Festival:4 PM,3 day outdoor,multidisciplinary arts festival including music performance and visual arts, workshops, vendors, demonstrations,and whatever else is conjured up. SUN 7 Edible GardenTour: Field to Feast:3 PM, Honouring local foods,medicines and farmers on the Weekend Pass Adult $40 StudenU Senior $30 12 and under free! Shirley Macey Park 930 Chamberlin Sunshine Coast. A zero waste event. bring your own dishes, cutlery & cup. By donation, Halfmoon Road, Gibsons, Karla McLeod 604.885.7625 Herbals,8048 Redrooffs RdHalfmoon Bay FRI 26 Friday Night Dinner & Live Music with the Organics: 6PM, Roberts Creek Legion SUN 7 PR - Mad Hatter HighTea:4 PM Limit of 30 tIckets,$30, Edie Rae’s Cafe,6243 Walnut Street Powell River

FRI 26 Music in the Landing - Billy Hlllpicker Band:7 PM, donation,Gazebo on Gibsons Wharf ThE g PR - First Credit Union and Insurances Movie Under the Stars:8 PM, Come join us for a free family movie night under the stars! Games and concession will start at 8pm and the movie starting at dusk SAT 27 Backwoods Jam: 830 AM Gravity Park Sechelt (around 9:00pm). For movie titles and more details from www.facebookcom/firstcugroup, Larry SAT 27 & SUN 28 Powell River Studio Tour 2015:10 AM.This free, self-guided tour, gives participants the Gouthro Park Powell River opportunity to experience the diverse talents of Powell River’s vibrant artistic community and meet WED 10 Live Music at the Gumboot- Grant Oisen:6 PM,Gumboot Restaurant. Roberts Creek many of the artists in their working environments. Powell River, BC, Brenda Neall 604.487.0960

WED 10 Opening Reception - Works inWood:7 PM,Sunshine Coast artists and artisans working in wood SAT 27 Historical Walking Tour of Gibsons Landing: 10 AM. by donation, meet at Pioneer Park next to the

showcase their creations - guitars to cabinets, fish to eaglesl Sunshine Coast Arts Centre, Sechelt. Gibsons Visitors Centre 604.886.8232 604.8853412 SAT 27 Opening Reception - Shorelines and Skylines:2 PM, an exhibition by Anna May Bennett. Exhibition ThU 11 SUN 14 34th Annual Sunshine Coast Festival of theWriuen Arts:Canadian literary festival featuring runs from August25 to September IB,admission by donation,Gibsons Public Art Gallery,Michael Aze writers of a wide range of genres; events take place In the 500-seat open air Festival Pavilion in the 604.886.0531 Rockwood Gardens, Sechelt. tix wwwshare-there.com SAT 27 Charlotte Wrinch:6 PM,by donation, Bonniebrook Lodge. Chaster’s Restaurant 1S32 Ocean Beach

THU 11 PR - Inclusion Powell RiverAnnuai Picnic 2016:11 AM, Everyone Welcome,Willingdon Beach Esplanade. Marjorie 604.886.8956

ThU 11 Sunshine Coast NewComers Luncheon: 12 PM.2ndThursday each month. $15.00 plus annual SAT27 Music In the Landing - ‘Heavy MeiIow’:7 PM,WinegardenWatedront Park Gibsons Landing membership $12.00,Sunshine Coast Golf Club, Roberts Creek Lana 604.8853077 SUN 28 Texada - 6th Annual Run the Rock7 AM,Start times:Full 7am Half earlyfor slow runners and walkers is ThU 11 Ukulele Grooveiam: 7 PM,2ndThurs each month with the Beachcombers Ukulele Group (BUGS). Bring 730 Regular is 830 8km is 10. Roads and trails onTexada, Rob McWiIllam Tickets register runtexada,ca a Uke and play along. Bring another instrument and jam, Gumboot Cafe, Roberts Creek SUN 28 Music In the Landing - ‘Crook’JanTrio: 11 AM,Originaljantunes from Ken,sax and George, bass, FRI 12 SUN 14 BookFaire:Fri l2to 5,Sat lOto Sand Sun lOto 3,SecheltPublic Library Gwnenberg and Rob Milstead, drums, Sun Dial Stage, next to the Sunday Market FRI 12 SUN 14 MIke Machado Trio: Garden Bay Pub SUN 28 Native Drumming CircIe:4 PM,4th Sunday of each month.Bring your drum,shaker and songs.,St Hilda’s Anglican Church, Sechelt FRI 12 CharlotteWrinch: 12 PM,Gibsons Friday Farmers’ Market in Dougall Parkno charge,Celia Robben 604.886.8814 SUNSHINE COAST COMMUNITY SERVICES SOCIETY

Youth Outreach Worker Program Budgeted Statement of Receipts & Disburesements

Budget Budget Budget Budget Budget 2017 2018 2019 2020 2021 RECEIPTS 51% SCRD 38,713 41,439 44,179 44,400 44,622 16% Town of Gibsons 12,188 13,047 13,909 13,979 14,049 33% District of Sechelt 25,521 27,319 29,125 29,271 29,417

76,422 81,804 87,213 87,649 88,088 DISBURSEMENTS: Wages & Benefits 51,186 53,460 55,804 55,804 56,362

Administration Admin. Fees 12,228 13,089 13,954 14,024 14,094 Acctg Fees 1,911 2,045 2,180 2,191 2,202 Office Expenses 350 352 354 355 357 Cell Phones 1,500 1,508 1,515 1,523 1,530 Program Exp. 600 803 807 811 815 Travel - KMS 8,048 9,945 11,994 12,333 12,115 Staff Development 600 603 606 609 612 Subtotal 25,236 28,344 31,410 31,846 31,726

Total Disbursements 76,422 81,804 87,214 87,650 88,087

Net Receipts/(Disbursements) 0 0 0 0 0

COLA 0.3% 0.5% 0.5% 0.5% 0.5%

Increase in funding 6.54% 6.11% 5.73%

Wage increase of 1% in YR 2, 3 and 5

94 SUNSHINE COAST COMMUNITY SERVICES SOCIETY Statement of Receipts and Disbursements Youth Outreach Worker Program For the 9 months ended September 30th, 2016

Actuals Budget Jan-Sept Jan-Dec Receipts 2016 2016

District of Sechelt 17,368 23,157 SC Regional District 26,345 35,126 Town Of Gibsons 8,294 11,059 52,007 69,342

Disbursements Wages & Benefits 37,685 50,669 Admin. Fees 5,201 6,934 Office Expenses 792 964 Telephone - Cellular 1,539 2,000 Program Exp. 298 500 Travel - KMS 6,132 8,000 Staff Development - 300 Rent 353 470 52,792 70,801 Net earnings (loss) for period (785) (1,459)

Page 1 95 SCRD 1975 Field Road Sechelt, BC V0N3A1

To whom it may concern,

I am writing this letter on behalf of the Youth Addictions program (Vancouver Coastal Health) in support of the Sunshine Coast Youth Outreach program. During my 5 years as a youth Mental Health and Addictions clinician, youth outreach has been a huge resource for myself, my clients, and our community as a whole. In many cases, a weekly counseling session is not enough support for our more at risk youth, and having additional supports in the community is a huge to help to us counsellors, parents, schools, and most importantly our youth. Working at the local hospital, I see first hand how having outreach services alleviates youth coming into the ER in crisis, and helps us with discharge planning for those who do present to the ER or are admitted to our psychiatric inpatient unit.

Counseling and other emotional supports for youth on the Sunshine Coast end as office hours end at 4:30, and are unavailable on weekends. This is a huge gap in our community, and although youth outreach is filling some of this void, more hours for outreach workers would be beneficial. Additionally, I believe a service to provide safe rides home to youth is much needed from a harm reduction standpoint, particularly since many areas of the Sunshine Coast are not bus accessible.

The youth outreach team has been a joy to work with and their presence on the Sunshine Coast is indispensable. To take away existing services, I believe, would result in higher waitlists for counseling, more youth coming to the ER in crisis, more drunk driving and other high‐risk behaviours, and less of a sense for youth that there are caring adults they can turn to in time of need. I sincerely hope to see this program continue to grow as an integral part of wrap‐around care for youth in our community.

Frances Ardron, MEd, CCC Mental Health & Addictions Clinician, Adolescent Specialist Sunshine Coast Mental Health & Addiction Services 5542 Sunshine Coast Hwy Sechelt, BC V0N 3A0 604‐885‐2224 ext. 4334

SCRD 1975 Field Road Sechelt, BC V0N3A1

November 17, 2016

To Whom It May Concern:

I have been asked to provide a Letter of Support for the Sunshine Coast Youth Outreach Team led by Tonya Ste. Marie which I do without hesitation. The Youth Outreach team is an integral part of the resource network for our youth including those young adults in their early 20’s who often find it a challenge to find supports. Youth who may be struggling with mental health issues, bullying, drug and alcohol use, poverty, sexual assault and exploitation may be fortunate to connect with a school counsellor, an addiction worker, a social worker or a mental health clinician however many youth may not have supports and are isolated with their troubles. We know from the McCreary youth survey that if each child or youth had one significant caring, respectful adult in their life, that connection would make a tremendous impact with regards to safety and emotional wellness. Youth Outreach is an imperative resource for afterhours support. They are also key players in collaborating with RCMP, school, clinicians, youth health clinics, youth centres and parents. Your continued support for Youth Outreach is an investment in our youth and community.

Respectfully,

Janet Mulligan Aboriginal Child/Youth Mental Health & Wellness Liaison

97 98 99 ------Forwarded message ------From: Doug Stewart Date: 25 October 2016 at 14:30 Subject: RE: Sunshine Coast Youth Outreach To: Ted Chisholm

Mr. Chisolm.

At the Finance Culture and Economic Development Committee meeting on October 12, 2016 and subsequently approved by City Council the following resolution was passed:

“That the Committee recommend to Council that Standing Grants be negotiated for the Victim’s Services program, the Restorative Justice Program and the Youth Outreach Program.”.

So to answer your question: you will not need to apply for a grant through the Community Investment Program as in prior years. At some point in the near future we will need to meet to discuss a standing grant contract between your organization and the District. I anticipate we may be able to sign a three year agreement.

We have not determined who will lead the process at the District. We will get in touch with you soon to start the process.

Doug

Doug Stewart, CPA, CGA

Director of Corporate and Financial Services

District of Sechelt

100

November 18, 2016

Sunshine Coast Regional District 1975 Field Road Sechelt BC V0N 3A1

Attention: Tina Perreault General Manager, Corporate Services/CFO

Regarding: 2017 Sunshine Coast Regional District Budget Process –

Dear Tina,

In response to your request for program updates and reports for the upcoming Special Corporate and Administrative Services Committee meeting on Fri, December 2, we are enclosing the following information:

 Program Activity & Summary: An overview of all activities undertaken by PHCSS  PHCSS Annual Organizational Budgets for 2016 & 2017  Program Plan and Financials for “Youth Restitution Program”  Program Plan and Financials for “Community Recreation Program”

I hope this is the information you were requesting and I’m available to answer any questions. Kindly put me on the agenda as I will be attending this meeting to provide an update on both of these programs.

Kind regards,

Francine Clohosey Manager, PHCSS

Pender Harbour Community School 1 101 Pender Harbour Community School

WHAT IS A COMMUNITY SCHOOL?

Community Schools are committed to supporting and improving student learning and to strengthening individuals, families and vibrant, healthy communities by providing quality programs, lifelong learning opportunities, and connections to and between school and community resources. There are five Community School non-profit societies on the Sunshine Coast and we each provide programs, services and activities in and out of school time that address nutritional, physical, social and emotional well-being to the schools and communities within our reach. Community Schools enhance the work of both SD46 and our communities by offering site-specific community-based programs. We also offer regional programs that benefit the entire Sunshine Coast. Pender Harbour Community School Society serves Madeira Park Elementary and Pender Harbour Elementary Secondary schools and the greater communities of Pender Harbour & Egmont (Area A).

PENDER HARBOUR COMMUNITY SCHOOL PROGRAM & ACTIVITY SUMMARY

SCHOOL-BASED PROGRAMS

Student & Family Support The heart of our work Supporting the students and families of Pender Harbour Secondary & Madeira Park Elementary. Working closely with the school principal and counsellor as well as an array of community agencies to ensure students and family’s specific needs are addressed.

Nutrition for Learning Hot & cold breakfast and after-school snacks

In- and After-school activities Connecting community to school Home Reading volunteers ~ School Garden volunteers ~ PHMS concerts ~ Community Trash Bash ~ Babysitters Course ~ Baseball for Kids ~ Kids Art Classes ~ Fishing Club ~ Kinder Soccer ~ Pro D Day Camps ~ Sewing Classes ~ Spring Break Day Camp ~ Summer Day Camp ~ Violin

Roots of Empathy (regional) A 27-week program that develops emotional literacy in young children by observing an infant in the classroom setting. We assist in bringing the program to MPES and the Sunshine Coast.

KinderSpark (regional) A District 46 program we support by sponsoring the facilitator and by connecting new families to this and other Strong Start programs.

YOUTH PROGRAMS

Youth Drop-in & Special activities & events - Soccer, Floor Hockey, Badminton

Special activities & events - Youth Workshops on Mental Health, Anti-bullying, and more - McCreary Report involvement & pizza & movie nights, etc.

Pender Harbour Community School 2 102 Pender Harbour Youth Restitution Program Provide supervision and guidance, direct support, education, and referral services to youth and community members involved in the restitution process. Also help with fulfillment of community hours & restorative justice circles.

SC Youth Outreach Worker Program (regional) Darcie Murray serves as the Youth Outreach Worker for Pender Harbour, Egmont and Halfmoon Bay communities. See information below.

COMMUNITY-BASED PROGRAMS

SCRD Community Area A Recreation Full range of recreational, educational and social programs for all residents, such as: Becoming a Treasurer ~ Canadian Firearms Safety Course ~ Cheese Making ~ Class 4 Drivers Study Group ~ Computer Cafés ~ Conservation & Outdoor Recreation Certification ~ Dog Obedience & Agility Training ~ Drop In Pickleball ~ Drum Lessons ~ Food Safe ~ Food Skills for Families ~ Getting Connected with Facebook ~ Grant Writing Workshop ~ Household Budgeting ~ HUGS Ukulele Group ~ Peacemaking: Resolving Everyday Conflict ~ Planning for the Future ~ Presentations that POP! ~ Probiotics for Health ~ SCRD Emergency Preparedness ~ Weebly Workshop ~ Wood Fired Pizza Oven Workshop ~ Yoga at Sarah Wray Hall

Harbour Learning Centre’s Community Shared Learning Program - Operate the Harbour Learning Centre - Provide Information & Referral to residents, newcomers & visitors - Offer a community use facility and resources; where we run many of our programs - Offer support to home-schooled students and other residents - Enable Outreach services for service agencies (WorkBC, MCFD, Tax Preparation, Census)

Youth Outreach Worker Program – Sunshine Coast A Coast-wide initiative that seeks to increase youth safety by connecting and referring youth to local resources, focusing on risk reduction and providing the community with a broader understanding of youth issues and needs. Led by a Steering Committee consisting of four Community Schools: Roberts Creek, Sechelt, Pender Harbour & Gibsons and SCCSS.

Early Years Centre Outreach Part-time outreach, connecting young moms and families (especially those living in isolation) to the range of services, resources & social opportunities available via the Early Years Centre.

PARTICIPATION IN COMMUNITY EVENTS April Tools ~ Community Food Needs Forums ~ Fall Faire ~ May Day ~ Pender Harbour Days ~ Remembrance Day Ceremony ~ SC Arts Centre Young People’s Art Show ~ Scarecrow Contest ~ Serendipity Christmas Craft Fair ~ Town Hall meetings

PARTNERSHIPS BC Youth Justice Service Provincial Restitution Program ~ Early Years Council ~ Harbourside Friendship ~ Health Agencies ~ Iris Griffith Centre & Wood Duck Bus ~ Ministry of Children & Family Development ~ Pender Harbour Aquatic & Fitness Centre ~ Pender Harbour Music Society ~ Sunshine Coast Community Services ~ SC RCMP ~ Seniors Initiative ~ ender Harbour Advisory Council ~ Rotary Club of PH ~ WorkBC: Open Door Group ~ The Family of Sunshine Coast Community Schools

Pender Harbour Community School 3 103

Pender Harbour Community School Society Organizational Budget for 2016 & 2017

INCOME 2016 2017 CommunityLink Grant 40,000.00 40,000.00 Direct Access Grant 20,000.00 20,000.00 Early Years Council 1,800.00 1,400.00 SCRD Grant in Aid 500.00 500.00 SCRD Joint Use Grant 10,000.00 10,000.00 SCRD Recreation Grant 40,000.00 40,000.00 Rotary Club PH 1,000.00 1,000.00 Fundraising donations 1,000.00 6,000.00 Program Revenue 15,000.00 15,000.00 Venue Revenue 1,000.00 1,400.00 Total Revenue 130,300.00 135,300.00

EXPENSE Contractors/programmers 37,800.00 43,100.00 Instructors/facilitators 14,000.00 16,500.00 Wage Expense 45,000.00 45,000.00 Accounting/financials 2,110.00 2,500.00 Advertising & Promotion 3,000.00 4,000.00 Food Expenses 3,000.00 2,000.00 Insurance 2,690.00 2,840.00 Internet 1,200.00 980.00 Memberships 400.00 450.00 Office Supplies 700.00 800.00 Professional Development 500.00 600.00 Program Materials & Supplies 5,000.00 5,000.00 Repairs & Maintenance 1,200.00 1,200.00 Technical Support 1,800.00 1,600.00 Technology upgrades 5,000.00 3,000.00 Telephone 800.00 750.00 Travel / mileage 2,500.00 2,500.00 Utility & water 600.00 460.00 Venue Rental costs 2,500.00 1,400.00 WCB Expense 500.00 620.00 Total Expense 130,300.00 135,300.00

Pender Harbour Community School 4 104

Pender Harbour Community School Society

Date: November 18, 2017 To: Tina Perreault, General Manager, Corporate Services From: Francine Clohosey, Manager, Pender Harbour Community School Re: Special Corporate & Administrative Services Committee mtg for Dec 2, 2016 Youth Restitution Program & Youth Drop-in Activities Proposed Program Plan for 2017

Background The SCRD provides funding to the Pender Harbour Community School in the amount of $10,000 funded from SCRD Function (670) Regional Recreation Programs to deliver the Pender Harbour Youth Restitution Program and to provide Youth Drop-in Activities.

2017 Program Goals  Coordinate the Youth Restitution Program for Pender Harbour/Area A in conjunction with Sunshine Coast RCMP and BC Youth Justice Service Department to provide supervision and guidance, direct support, education, and referral services to youth and community members involved  Provide a variety of Youth Drop-in Activities to offer an outlet for youth to gather in a safe and supervised place, get exercise, burn off stress and have fun together

Examples of PH Youth Restitution Program Activities We help support the youth(s) involved throughout the Restitution process by offering a diverse range of community services opportunities, methods of counseling, and adult mentorship experiences. Anticipated number of served and hours contributed for 2017 are:

# hours # served Overall support: 200 16 Direct support (one-on-one): 100 13 Mandatory Restitution Circles: 75 3-5

Completion of Community Service hours is key to dispute resolution. Coordination of youth involvement with community groups that enable them to complete their community hours can include the following:  Picking up trash along the power lines  Graffiti removal  Helping seniors with gardening and yard work  Assisting Habitat for Humanity  Connecting youth with adult and peer mentors  Attending Mind Up workshops  Attending VCMH therapy sessions with the youth

Examples of Youth Drop in Activities

Pender Harbour Community School 5 105 We will also provide ongoing youth drop-in activities for Area “A” youth. These activities include:  Sport nights 2-3 times a week throughout the school year  Summer outdoor sports for families and youth  Movie and pizza nights in Egmont once a week as well as a number of summer activities  Supervision at school dances  Special events like potluck dinners with the Community Hall Committee as well as the local church  Providing support to other community initiatives that such as the Community Club Youth Night, the Pender Harbour McCreary youth group, andParent and Youth Anti-bullying workshops

Utilizing Resources  The BC Provincial Restorative Justice Template is used as our guideline for service delivery; this template is also used by the RCMP and SD46, which aids in consistency and effectiveness  Harbour Learning Centre is used for one-on-one support, computer access and gathering place  Activities happen at both schools, Lions Park, Egmont Community Hall, Madeira Park Community Hall, and at our local recreation sites were the youth naturally congregate  We utilize existing services (e.g. using the ‘poster run’ to help promote special events, etc.) and recruit community volunteers to be involved

Maintaining Partnerships As in other years, we will continue to work closely with other agencies including:  Sunshine Coast RCMP and the BC Youth Justice Service Provincial Restitution Program  Referrals from school principals, teachers, local business owners, probation officers and the RCMP Madeira Park Elementary School and Pender Harbour Elementary Secondary School  Community organizations such as the Community Club, Lions Club  SC Youth Outreach Program

Coordinating in-kind & other support  Ongoing positive relationships with facilitators, community members, teachers and administrators encourage in-kind labour and talent  We will continue to seek donations from local businesses and community groups (in the form of facility use, meals and snacks, etc.)

2016 PROGRAM INCOME & EXPENSE STATEMENT January 1 through October 31, 2016 Youth Restitution Program & Youth Drop In Activities Restitution Youth Drop In Total Income SCRD JU - Restitution 7,500.00 SCRD JU - Youth Drop In 2,500.00 Total Income 7,500.00 2,500.00 10,000.00

Expenses Program Materials & Supplies 0 179.89 Coordinator contract 4,325.00 1,975.00 Transportation/mileage 1,825.00 Total Expenses 6,150.00 2,154.89 8304.89 Remaining in budget to year end: 1,695.11

Pender Harbour Community School 6 106

Pender Harbour Community School Society

Date: November 18, 2017 To: Tina Perreault, General Manager, Corporate Services From: Francine Clohosey, Manager Re: Special Corporate & Administrative Services Committee mtg for Dec 2, 2016 Pender Harbour / Area A: Community Recreation Program Proposed Program Activities for 2017

Background The SCRD provides funding to the Pender Harbour Community School in the amount of $40,000 to deliver the Pender Harbour & Area A Community Recreation Program.

Program Goals ~ To plan, research, develop and implement recreation programs in Electoral Area A ~ Respond to community requests for programs in a timely manner ~ Offer a wide variety of programs for various age & interest groups ~ Collaborate with other community organizations

~ 500 participants taking part in activities for 5,000 hours

PROGRAM ACTIVITIES EXAMPLES: A full range of recreational, educational and social programs for all residents

Babysitters Course Baseball for Kids ~ Fishing Club ~ Kinder Soccer Kids Art Classes Pro D Day Camps ~ Spring Break Day Camp ~ Summer Day Camp Non-profit Workshop Series ~ Becoming a Treasurer ~ Grant Writing Workshop Computer Cafés ~ eNewsletter workshop ~ WordPress for Web Conservation & Outdoor Recreation Certification Canadian Firearms Safety Dog Obedience & Agility Training Drop In Pickleball ~ Soceer ~ Hockey ~ Court-sports Drum Lessons Food Safe ~ Food Skills for Families Household Budgeting HUGS Ukulele Group Planning for the Future Yoga at Sarah Wray Hall

COMMUNITY PARTNERSHIPS Continue to work with community partners such as PH Aquatic & Fitness Centre, Seniors Initiative, Harbourside Friendship, Health Centre, Schools, PH Living Heritage Society, local businesses, etc.

Pender Harbour Community School 7 107 Pender Harbour Community School Society

SCRD Community Recreation Program Area A Income & Expenses | January 1 to November 15, 2016

INCOME Contributed Support SCRD Recreation Grant 40,000.00

Total Contributed Support 40,000.00

Earned Revenue Program Revenues 14,288.45

Total Earned Revenue 14,288.45

Gross Income 54,288.45

Cost of Goods Sold Program Materials 844.33 Program Venue Fees 2,083.30 Total COGS 2,927.63

Net income 51,360.82

EXPENSE Recreation Coordinator 16,095.00 Recreation Facilitators 10,687.00 Administration & reporting 4,685.24 Accounting 1,065.00 Advertising expenses 5,166.62 Insurance 1,420.00 Membership & proD 300.00 Office supplies 593.79 Technical & maintenance 287.04 Telephone & internet 300.00 Travel / mileage 605.00 WCB Expense 306.25 Total Expense 41,510.94

Income/Expense 9,849.88

Pender Harbour Community School 8 108

HALFMOON BAY - CHATELECH COMMUNITY SCHOOL ASSOCIATION

Sunshine Coast Regional District Special Corporate and Administrative Services Committee 1975 Field Rd. Sechelt, BC V0N 3A1

November 15, 2016

Summary of Programs and Services Halfmoon Bay – Chatelech Community School Association

Thank you for the opportunity to report a summary of our Association’s programs and services and to present our request for 2017. We have received funding from the SCRD for over a decade to support Restorative Practices across School District #46. We are most appreciative of your on‐going confidence allowing us to work with school staff and community to move this valuable initiative forward.

I will begin with an overview of the programs our association is involved in, followed by an outline of how our present funding from you has been allotted. I have also attached our current financial position, which includes our 2016/17 proposed budget. Our main funders are CommunityLINK from School District #46, Ministry of Children and Families, Office of the Early Years, and yourselves.

Through CommunityLINK funds we are able to provide a Community School Coordinator in both Halfmoon Bay Community Elementary, and Chatelech Secondary. These Coordinators both work part‐time (15 hours per week during the school year). In Halfmoon Bay our Coordinator works an additional 5 hours per week offering Community Resource and Referral, presently funded by the SCRD.

Programs offered and or supported at Halfmoon Bay include monthly Tween Nights, Kicks for Kids, Student Leadership, Homework Club, Volunteer Readers, Breakfast Program, Yearbook Club, Lunchtime Clubs, support of school and community events, as well as the Fruit and Veggie Program. Through her Resource and Referral hours, our Coordinator provides community information to new families, and encourages local business through referrals and an Annual Business and Entrepreneur show. A

109

new initiative is the Halfmoon Bay Reading Centre, a partnership with the Sechelt Public Library, where residents may order books and pick them up at Coopers Green twice a month.

At Chatelech Secondary, programs include a Breakfast and Hungry Kids Lunch Program, Fruit and Veggie Program, Spuds in Tubs, Cool School (an afterschool program for students grades 7 to 12 offering experience in wood working, metal and automotive), Study Hall, Grade 7 Transition events, support of Life Skills students in school activities ensuring an inclusive school environment, support of the Mentors in Violence Prevention Program, and other school events. Our Association supports innovative education initiatives such as trades programs through grant writing.

Through funding from the Office of the Early Years we sponsor the Sunshine Coast’s Early Years Centre initiative. We are in the third year of a five‐year contract to work toward integration of Early Years Services on the Sunshine Coast. A steering committee guides the project with representatives from Vancouver Coastal Health, Sunshine Coast Community Services, Childcare Resource and Referral, School District #46 and the Early Years Council. We have three physical sites, one partner site and a website where families can access information about all Sunshine Coast services for families with children zero to five. We have three main goals, which include a strong, integrated parenting strategy, a united “One Door Approach” to services, and addressing barriers for families who are unable to connect with the services provided. Our parenting strategy includes three education programs (Circle of Security, Happily Ever After, and Positive Discipline) as well as outreach to families in the home and coaching at Centre sites. Our second goal of “One Door Approach” includes shared training and partnership events to deepen our understanding and confidence in referring families to each other’s services. Thirdly, we work to address barriers to families accessing service and supporting programs in areas of high vulnerability.

As mentioned above, the funding we receive from the SCRD is used to provide a 4‐ hour per week coordinator as well as training and resources to establish Restorative Practices district‐wide. With additional funds from Civil Forfeiture we were able to expand our reach with Peacemaking Circles in 2015/16. We hosted 9 trainings and 2 strategic planning sessions resulting in a total of 80 people trained, 66 being School District staff including 7 principals. Students in 11 schools and the Sechelt Youth Centre benefited from Circle practice, with over 1300 students involved in circles. Gibsons and Cedar Grove adopted a school‐wide approach with teachers, support staff and principals using circles in classrooms, on the playground and in the office. School counselors and Aboriginal Education staff have taken a leadership role in moving this project forward. This September a team including 2 district counselors, 3 principals, 2 community school coordinators and trainer Evelyn Zellerer met to map out our plan for the next 6 months using this year’s SCRD funds. The plan includes 2 school wide trainings at Davis Bay, one district‐wide training, resource manuals for schools with trained staff, and parent support circles at Gibsons Elementary and Cedar Grove.

110

Below is a proposed budget for funds received August 2016 including $1400 remaining from 2015/16.

SCRD Grant in Aid Funds:

Remaining funds 2015/16 $1400 Grant received August 2016 $10,000

Total $11,400.00

Strategic planning afternoon (Sept.13) $787.50 TOC Deborah (Sept 13) $164.00 Food (June mtg) $103.00 Training Davis Bay (Sept 30) $1680.00 Introduction to Circles (Oct. 21) $ 1680.00 Food (Oct. 21) $75.00 Staff coverage (Oct. 21) $80.00 Davis Bay training (Dec. 5) $780.00 Resources 15 books $1010.00 Positive Discipline resource (Sue) $40.00 Coordinator wages Sept. 2016/17 $5000.00

Total $11,399.50

Please see the attached financial statement indicating our current financial position and proposed budget as requested.

Although we are unable to provide a 2017 to 2021 budget we do expect things to be similar for the next two years, with possible growth in the areas of trades and innovative education. Our Early Years contract ends March 2019, which may have a significant impact on our budget. We respectfully request continuation of our funding for Restorative Practices ($10,000 annually). We do not expect any cost of living increases.

We expect our programming for 2017 to remain similar to the programs described above. Again, we may see growth in trades and innovative education based on approved grants.

We thank you for your continued support and look forward to presenting on Dec. 2.

Sincerely,

Sue Lamb Restorative Practices Coordinator

111 Halfmoon Bay ‐ Chatelech Community School Profit & Loss Statement Budget INCOME Jul ‐ Sep 2016 Jul2016‐Jun2017 GST Rebate $ ‐ $ 500.00 Interest Income 72.77 700.00 Other Income (CRA Wage Rebate) 0.36 ‐ Deferred Circle Grant from 2015/2016 (for Admin Use Only) 888.41 888.41 Grant ‐ Early Years #4 (July16‐Mar17) (Prov of BC) 19,560.43 47,188.43 Grant ‐ Early Years #4 (Apr‐Jun2017) (Prov of BC) ‐ 13,104.00 Grant ‐Restorative Practices/Restitution Grant (SCRD) 10,000.00 10,000.00 Deferred Restorative/Restitution Grant (from 2015/2016 to 2016/2017) 1,414.85 1,414.85 Grant ‐ Resource and Referral Grant (SCRD) *Funding to Dec 31, 2016 only 2,500.00 2,500.00 Deferred Resource and Referral (from 2015/2016 to 2016/2017) 3,552.91 3,552.91 Grant ‐ SD#46 Community Link Grant 3,917.00 39,166.00 Deferred SD#46 Comm Link Grant (from 2015/2016 to 2016/2017) 2,823.13 2,823.13

Total Income $ 44,729.86 $ 121,837.73

EXPENSES Accounting and Legal ‐ 1,400.00 Advertising and Promotion ‐ 150.00 Amortization ‐ 200.00 Cool School Program ‐ 3,000.00 Development and Training ‐ 500.00 Dues and Fees 60.00 100.00 Flex Fund Expenses ‐ 1,000.00 Insurance 560.00 600.00 Office 35.16 650.00 Planning Fund (EY3) ‐ 500.00 Project ‐ Circle Expense 56.47 56.00 Project Expenses ‐ Early Years 17.92 27,771.70 Project Expenses ‐ Resource and Referral (budget to Dec 31 only) 60.69 2,552.91 Project Expenses ‐ Restorative Practices (Restitution) 291.69 6,375.00 Site Team Expenses ‐ Chatelech Secondary 588.00 3,500.00 Site Team Expenses‐ Halfmoon Bay Elementary 72.27 3,000.00 Volunteer Recognition & Honorariums ‐ 600.00 Wages & Benefits (incl phone & mileage) 10,614.74 72,490.00 WCB ‐ 250.00

Total Expenses 12,356.94 124,695.61

Net Profit (Loss) $ 32,372.92 $ ‐ 2,857.88

112 5538 SHORNCLIFFE AVE BOX 1545 SECHELT BC V0N 3A0

November 18, 2016

Sunshine Coast Regional District 1975 Field Rd, Sechelt, BC V0N 3A1

Attention: Tara Crosby

Re: Sechelt Community Schools Annual Budget

Dear Tara,

Please find attached a copy of our 2016-17 Current Actual Budget, a budget projection for 2017- 18, and our 2015-16 Annual Report which gives a brief outline of our programs and services. Please also ensure that this letter accompanies the above information to the Board.

It is unrealistic for us to project farther than one year ahead, as much of our revenue stream comes from grants, which depend on attendance in our licensed afterschool care programs, the number of families requiring subsidy, etc. At this point in the year, I have already applied for an additional $40,000 in grants to further projects and initiatives in my schools, but will not find out until the new year if they bear fruit.

Based on the nature of the work we do, which adapts to meet the needs of students and families in our schools and Sechelt Community, resources may shift as needed.

For these reasons, your request for 5 year projections would simply be a theoretical exercise.

For the 2017-18 year, we are requesting an increase of $4000.00 from the SCRD to enhance SYC programming. This would go directly to increasing our Friday drop in time from 6pm to 8:30pm.

This reflects feedback we are receiving from both youth attending our program, and independently from Youth Outreach Workers. The youth enjoy their time at SYC, but find that it closes too early, and does not give them enough time to bus down to Gibsons, as Our Space closes at 8:30pm.

We have managed to augment SYC programming through Direct Access grants and other community donations, and are willing to absorb the cost of the rent on the facility, but ask for this increase to service.

Thank you for allowing us the opportunity to request this increase in person.

Sincerely,

Ted Chisholm Sechelt Community Schools Coordinator E-mail: [email protected] Phone: 604 989-5365

113 Sechelt Community Schools

“Sechelt Community Schools Society (Sechelt Community Schools) strives to form partnerships between schools, community agencies, and the members of our community to create universally accessible recreational, educational, and nutrition based activities and programs to support vulnerable children, youth and families, and our communities as a whole.”

Revenue Streams During the 2015/16 year SCS received funding through 3 main revenue streams to provide programs and services in our schools and community: community programs, grants and donations.

Community Programs

∑ Includes Parent user fees from the 2 licensed after school care programs, and the Kinnikinnick Breakfast Club.

Grants

Federal

∑ Service Canada allowed us to operate the Sechelt Coastal Kids Summer Fun Daycamp program for children aged 6 to 12, funding the minimum wage portion for 2 youth program staff.

Provincial

∑ Ministry of Education CommunityLINK funding, through SD46, provided our core funding for the SCS Coordinator, and the majority of our in school programs. ∑ Ministry of Children and Family Development provided operating grant and subsidies for low income families to support the 2 licensed after school care programs ∑ Ministry of Finance (Gaming Policy and Enforcement Branch) awarded funding to support the Sechelt Youth Centre, Coastal Kids Day camp, Breakfast for Kids Program, and KES Breakfast Program. These monies will be spent in the next fiscal year.

114 Regional

∑ The Sunshine Coast Regional District provided core funding for two staff, and materials and supplies to operate the Tween and Youth community drop in programs at the Sechelt Youth Centre ∑ The Sechelt Indian Government District provided a grant in aid to support the Kinnikinnick Breakfast Program

Local / Community

∑ A Sunshine Coast Community Foundation (SCCF) grant will support the DBES Growing Green Project, monies to be spent in the next fiscal year. ∑ The Sunshine Coast Community Services Society (SCCSS) provided funding for workers to support children with special needs in our licensed afterschool care programs and summer camp. ∑ The Sunshine Coast Community Foundation administers the Sunshine Coast Hungry Children Endowment Fund on our behalf, providing annual dividends to the Breakfast for Kids Program.

Other

∑ Breakfast for Learning, President’s Choice Children’s Charity, and Show Kids You Care provided support to the Kinnikinnick Breakfast Program.

Donations

∑ Donations from public and private donors were an essential and important source of funding for the Breakfast for Kids program. Public donors included the Sechelt Indian Government District, The Gibsons Lions Club, the Coasters Car Club, and the Sechelt Rotary Club, to name a few. ∑ Thank you to Starbucks Sechelt for their donations of oatmeal and toppings, and Claytons, IGA, and Supervalu for their discounts to support the Kinnikinnick Breakfast Program and Sunshine Coast Breakfast for Kids Program.

We give our thanks to all of those who have provided us with the financial means to provide programs and services in our schools and community.

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SCS Regional Programs and Activities

Sunshine Coast Breakfast for Kids Program (B4K)

Sechelt Community Schools continues to coordinate the Sunshine Coast Breakfast for Kids program, which services all 9 elementary schools, and 3 alternative school programs.

CommunityLINK funding pays for the coordination time for this program so that all funds donated to the program can go directly to ‘food on the platter’ in the schools. Coordination includes fundraising, reporting, paying accounts at local grocery stores, and providing volunteers with information and resources as they become available. Volunteers at each school shop for and prepare the food daily to put out on platters, and connect to local businesses and resources in their community to increase the efficacy of their school program.

27 volunteers participated to provide food to the estimated 450 students who benefited weekly.

Coastal Kids Summer Fun Daycamp

SCS and Gibsons & Area Community School partnered to provide this valuable summer program in both Sechelt and Gibsons, but chose not to continue their previous partnership with SCRD Recreation. The day camp structure changed slightly to meet after school care licensing requirements, resulting in increased staffing and better ratios. The Sechelt program continued to use the Sechelt Learning Centre gym with its ideal location close to playgrounds, beaches, parks, the library and Sechelt Aquatic Centre. The program ran for 9 weeks, 5 days (statutory holidays excepted) a week from 8:30am to 4:30pm, and provided 20 spaces per day at a cost of $24.00 per space.

Special field trips to Vancouver were offered at a slightly higher cost and included Maplewood Farm, The Vancouver Aquarium, Science World, and the Stanley Park outdoor pool. Local trips to Cliff Gilker, Roberts Creek, Flume, and Mission Point Beaches also took place.

The SCCSS Supported Child Development Program provided funding for an additional staff to work with special needs children on their caseload, which proved to be very successful for the three children at the Sechelt site, and provided the young staff with a resource person to learn from. The program operated at 83% capacity with 690 of 832 spaces used, and feedback from both parents and children regarding the program was very positive, with main criticisms focused on the online registration process, which caused parents frustration after being familiar with SCRD Recreation registration services.

116 Elementary School Programs and Activities

KIDZ CLUB Licensed After School Care After school care is considered by many to be an essential service, as the unsupervised time between school-end and when parents get home from work is extremely vulnerable for children. We continued to run our two programs at the Sechelt Learning Centre (servicing HMBCS, WSES, KES, and Ecole du Pacifique) and Cedar Grove Elementary.

A fee of $15.00 Regular Daily, $20.00 Early Dismissal, and $30.00 Pro D was charged, with full or partial Ministry subsidies available for families who qualified.

Enrollment in KIDZ CLUB

Site children K Gr. Average Daily Highest/Lowest Children on Special registered 1 Attendance Attendance subsidy needs Plus support SLC 64 17 47 12 22/2 3 1 Cedar 30 11 19 12 16/8 2 4 Grove

Community Services continues to contract us to hire Supported Childcare Workers for 5 children with special needs, and we had a pool of 8 workers either on payroll or contract as casuals, to support the 2 site supervisors and ensure proper ratios were met.

All KIDZ CLUB staff were trained in HIGH FIVE Principles of Healthy Childhood Development, and also received Equitas Play It Fair training, to improve quality of care and child engagement.

Further improvements have been made to the registration and parent communication processes, resulting in significantly less program fees arrears than previous years.

WSES Welcome Club The WSES morning program welcomes early arriving children into the multipurpose room where they are provided with food, a space to finish homework, and quiet supervised play until playground supervision begins at the school. This program was offered Monday to Friday and attendance, averaging 11 children daily, with the highest attendance at 19 on a single day.

117 Farm to School Minor support was provided to organize and assist with some harvesting and garden clean up at the Mason Road site in the fall, to continue the progress made during the previous school year.

Positive Play Mentors Three grade 6 students volunteered their lunch and recess times once a week to learn games in order to facilitate play with primary students during the school week. Due to the short period of time available, coordinator schedule and basketball practice conflicts, this was reduced to assisting with set up and playing games with the primaries in a ‘learn as you play’ model.

Positive Peers The SCS coordinator worked with a group of intermediate boys around positive role modelling, self-regulation, and empathy skills. These boys also participated in the positive play activities with primary students in order to provide them with structured, supported opportunities for positive interactions with younger students. The initiative had limited success due to the group’s perception that they were participating as a ‘punishment’ for negative behaviour.

KES Breakfast Club The breakfast program was run with only volunteers during the school year, which took some months to gather. Enhanced breakfast platters offering at least 3 food groups were offered each day until the sit down program commenced. Advertising through the Sunshine Coast Volunteer Centre brought in a number of community volunteers to augment available parents, and we were able to run the program as a sit down continental breakfast program for 3 days a week, with platters offered for the other two days. Senior intermediate students assisted the 10 volunteers, who included parents, retirees, a youth worker, and a homeschooling parent and his daughter. A special thank you goes out to Cathy Evans, for her consistent presence, hard work and purchasing in order to keep the program going.

Lunch time Activities Thriller Dance, cooperative games, and grade 5 basketball were offered during lunch times at different points through the year.

Family Games Nights The SCS Coordinator facilitated three games nights at the request of the PAC. All 3 evenings were successful, with between 20 to 36 preschoolers to grandparents attending. Activities

118 included cooperative games and sports in the gym, with simpler physical literacy activities for the preschoolers.

Grade 7 Boys Circle Trust and team building exercises were used to develop communication and listening skills, and provide opportunities to discuss transitioning to high school.

Bike Club and Dirt Shredder Event The SCS Coordinator rode with students and teacher when there were not enough volunteers to support the rides, ensuring that there was adequate group leadership and safety response.

DBES Learning Clubs Worked with staff and students to get volunteer participation, as well as provided direct support to intermediate students to teach and facilitate special monthly ‘Learning Club’ sessions between recess and lunch time.

Boys Group The SCS Coordinator worked with a parent volunteer to facilitate a circle for grade 4 boys, focusing on self-regulation, cooperation and trust exercises, as well as working on projects for the school.

Leadership Day The SCS coordinator facilitated a day of leadership, visioning, and activity planning for the intermediate students.

Family Games Nights Provided Support to parent volunteers on family nights, including facilitation of ‘non- traditional’ cooperative games.

Growing Green and Greenhouse Projects SCS is working with passionate parent volunteers to fundraise for the raising and servicing of a 3000 ft2 donated greenhouse. The coordinator is working on grant writing, community participation, and coordinating the professional documentation required to acquire permits from the District of Sechelt. SCS has signed a License to Occupy with SD46 to move the project forward.

119 For the next fiscal year, the Sunshine Coast Community Foundation has awarded us a grant to engage the community and school in a visioning process that will plan outdoor learning, garden, and natural play spaces to benefit the whole.

All 3 Schools

KinderSpark! SCS uses CommunityLINK dollars to fund the instructor for this highly valued 12 week school readiness program. Thirty eight families participated in the programs (17 families registered at WSES, 8 at DBES and 13 at KES).

Volunteer Readers At the request of WSES staff, the SCS Coordinator assisted with recruitment of volunteers to support literacy in the classroom. Four volunteers read with students at WSES, and 2 volunteers were in place at DBES and KES. Advertisements were placed at the Volunteer Centre, which generated a number of calls, however many people did not follow through past initial inquiries, and some joined too late in the year, but will be ready to start in the fall.

Online Safety Presentations The Safe Online Education Society did two separate presentations on online safety and digital citizenship, one for parents hosted at HMBCS, and one for the grade 6/7 students of all 3 schools, with an additional invitation to Ecole du Pacifique students. Coordination with a school counsellor in Gibsons allowed the PACs of WSES, KES, DBES, LES, CGES and GES to cost share and reduce expenses by arranging back to back presentations over two days. Parents from all three of our schools, Ecole du Pacifique, and MPES attended the parent information night.

Transitions Activities Coordinated grade 7 students from WSES and KES on a walking trip to where students could eat lunch in the cafeteria, and be given informal lunch time tours of the hallways. Support was also provided students during the bigger Chatelech Transition Day in May.

Thriller For the third year in a row, students practiced the Michael Jackson ‘Thriller’ Choreography through October. KES students performed for their school during the Hallowe’en parade.

Community Programs and Initiatives Sechelt Youth Centre Tween Program The SCRD funds the Monday and Thursday afternoon drop in programming which included cooking and baking, art, cooperative games, pool, air hockey, foosball and gaming/ computer

120 time, in a safe, inclusive, environment supervised by two youth workers. Regular games of capture the flag or manhunt took place on school grounds or at the Rockwood.

Tweens in Grades 5 to 7 from KES, WSES, Ecole du Pacifique, HMB, and DBES attended the program from September through June, with closures during Spring Break, and summer holidays. Given some choice in planning, the Tweens opted for two special events with a planning day rather than regular open days through July and August. A BBQ/Stand Up Paddle Board day (with Alpha Adventures), and a public transit trip to Richmond Extreme Air Park were chosen. Other special events included a drumming circle at a local studio, and a big canoe trip to Porpoise Bay for a family picnic (parents and siblings were invited). This program provides a transition for preteens who feel that they have outgrown licensed after school care, want to develop more independence and autonomy, but still require supervision, and a healthy outlet for their energy.

SYC Youth Programming Youth programming was aimed at creating a more casual drop in atmosphere, with cooking included as an essential element each day. Youth generally were looking for a space to relax, talk, eat, surf the web, make art, and play pool, although gym time and games like dodgeball were popular. Youth days were scheduled for Wednesdays and Fridays each week, 3pm to 6pm.

Attendance

July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June TOTAL Youth 0 0 27 84 111 81 79 77 51 54 74 37 675 Tweens 22 18 146 186 141 111 162 186 85 146 133 142 1478

Youth Leadership Development Program We continued our partnership with YMCA Camp Elphinstone to provide space at the Sechelt Youth Centre for their leadership development program. YLD provides Sunshine Coast youth with an opportunity to learn personal and group leadership skills, volunteer in the community, and grow their community awareness and connections. The long term goal is for SCS to be a contact point for volunteer experiences for the youth, providing opportunities to develop group management and facilitation skills through participation in Family Games nights, and afterschool programs.

McCreary Next Steps As part of the McCreary Health Survey, VCH public health nurses hosted a Next Steps Forum for youth. Youth committees were organized to plan initiatives and activities to address issues raised by youth. The SCS coordinator worked with Public Health nurses, community partners, and youth, and supported a Pender Harbour Capture the Flag event by driving the Wood Duck

121 Bus from Gibsons to Pender to pick up students, and chaperoning a Friday Night Freak show event at the Band Hall. SYC staff volunteered their time to support the Freak show as well, along with volunteers and staff from many community agencies.

SCRD Pre-Teen Dance Two SYC staff and the SCS coordinator assisted in promotion and chaperoning of a SCRD Recreation Pre-teen dance, contributing to overall safety and more affordable ticket prices.

Community and Schools Support

Teenward Bound Mindfulness Program As a Steering Committee partner in the Roberts Creek Community School Mind the Gap Project, the SCS coordinator worked with Ron Skene (RCCS Mind the Gap), Tonya Ste. Marie (Youth Outreach) and Frances Ardron (Youth Mental Health and Addictions) to plan and deliver a two day mindfulness based retreat at Chaster House in Bonnie Brook. Fourteen participants aged 10 to 13 took part, with aim of learning strategies for self-regulation, stress management, and self- awareness.

Equitas Play It Fair Training SCS worked with SD46 District Services to bring Equitas, a non-profit organization focused on Children’s Rights training to the school district. KIDZ CLUB and Youth Centre staff participated with 24 Education Assistants to learn activities that foster respect, inclusion, cooperation and conflict resolution in classroom, playground, and program settings.

Chatelech Volunteer Program 9 Chatelech students attended a volunteer training aimed at giving them practical, meaningful experience in engaging with children, being positive mentors, and planning and facilitating games and activities, by taking part in our KIDZ CLUB after school program in Sechelt. The program started in mid-May, and did not provide enough adult support to make sure students followed up on their committed dates to attend. As a result, there was very little follow through.

The SCS Coordinator provided varying levels of support and time to the following community and school committees and initiatives:

∑ Sunshine Coast Youth Action and Awareness Committee ∑ Mind the GAP Project Steering Committee – a Roberts Creek Community School initiative – project wrapped up at the end of the school year.

122 ∑ Sunshine Coast Social Emotional Learning Committee – sharing information and learning around SEL program best practices, community event planning ∑ Roots of Empathy Steering Committee ∑ District Community School Committee – Community School Coordinators, Principals, and the Superintendent are meeting to discuss programs, funding, ways and means to improve supports to vulnerable children and youth. ∑ DBES Growing Green Committee – development of community vision, outdoor learning, garden, and play spaces at DBES. ∑ Circles Training Project– participated in the HMBCS Circles Training Project with Sue Lamb and Dr. Evelyn Zellerer, to support the implementation of circles and restitution culture at DBES, and WSES going forward. (KES already has a strong culture). Funding will be pursued to implement training.

Looking Ahead to 2016/17 As we move forward into 2016/17, our focus will be on:

∑ Volunteer recruitment and development to support the school Reading Programs, KES Breakfast Club, and the Sechelt Youth Centre programs. ∑ A significant fundraising campaign in early 2017 to ensure the continuation of the Breakfast for Kids Program into 2017-18 and beyond. ∑ Development of a strong group of casual staff ∑ Grant writing, including Direct Access, to enhance the quality and efficacy of our programs, ensure adequate funding for the next fiscal Breakfast for Kids program, Circle Training, and to complete the DBES Greenhouse Project

As a Society we will need to invite and encourage members, and to look for more Directors to augment the current Board.

Thanks go out to our board members Tracy Wright, Patty Shields, Maggi Bailey Carson, Allyson Fawcus, and Darren Inkster, and to our Principals Sally Thicke (DBES), Jeff Marshall (KES) and Kate Kerr (WSES) for their commitment, participation and leadership.

Thank you to our dedicated, hardworking, and caring staff and volunteers who gave so much to create a stronger social fabric and safety net in our schools and community.

Thank you also to SD46 for our core LINK funding which allows us to leverage additional resources for our children and youth, and to the SCRD for continuing to fund and partner with us.

123 BUDGET 2016-17 Current Actual Sechelt Community Schools Society Projected Revenues & Expenses for the year ending June 30, 2017

Actual (to Nov Projected 15) Percentage Revenues Federal Grants 8778 7146 81% Provincial Grants 107593 38395 36% Municipal Grants SCRD 40000 40000 100% SIGD 2000 2000 100% Community Gaming Grant 13000 13000 100% Community Grants 4500 0% Other Gaming Income 1500 1500 100% Donations income 7700 6,700 87% Community Program fees 84400 40,574 48%

Total Income 269,471 149,315 55%

Expenses Wages and Benefits 163215 73739 45% SCRD Wages and Benefits SYC 34206 8755 26% Travel 1500 726 48% Professional Development 1170 501 43% SCRD - SYC staff PHCD manuals 100 Volunteer/staff appreciation 575 0% Program materials 29,500 12,057 41% SCRD Program Materials 3,820 2,276 60% Office Supplies 1200 51 4% Professional fees 4500 2,153 48% Facility Expense 2420 596 25% SCRD SYC Rent 6560 3,151 48% Insurance 2892 0% Advertising 1000 199 20% Total Expenses 252,558 104,304 41%

Surplus (Deficit) 16913.20

124 BUDGET Current and Next Sechelt Community Schools Society Projected Revenues & Expenses for the year ending June 30, 2017 2018

2016-17 2017-18 Revenues Federal Grants 8778 8778 Provincial Grants 107593 107593 Municipal Grants SCRD 40000 44000 SIGD 2000 2000 Community Gaming Grant 13000 13000 Community Grants 4500 4500 Other Gaming Income 1500 1500 Donations income 7700 7700 Community Program fees 84400 84400

Total Income 269,471 273,471

Expenses Wages and Benefits 163215 163215 SCRD Wages and Benefits SYC 34206 38206 Travel 1500 1500 Professional Development 1170 1200

Volunteer/staff appreciation 575 575 Program materials 29,500 29,500 SCRD Program Materials 3,820 3,820 Office Supplies 1200 1200 Professional fees 4500 4500 Facility Expense 2420 2420 SCRD SYC Rent 6560 6560 Insurance 2892 2892

Advertising 1000 1000 Total Expenses 252,558 256,588

125 GIBSONS LANDING COMMUNITY SOCIETY BUDGET July 2015 ‐ June 2016 as of September 30, 2015 BUDGET ACTUAL DIFFERENCE REVENUES: School District #46 (Community Link) $58,751.00 $57,967.30 $783.70 SCRD Grant of Assistance $10,000.00 $10,000.00 $0.00 HRDC Canada Summer Jobs $8,310.00 $8,930.54 ‐$620.54 Kidz Club Gibsons ‐ Registration Fees $27,500.00 $31,592.32 ‐$4,092.32 Kidz Club Gibsons ‐ Operating Grant $7,950.00 $10,390.56 ‐$2,440.56 KidZone Langdale ‐ Registration Fees $6,500.00 $7,511.70 ‐$1,011.70 KidZone Langdale ‐ Operating Grant $950.00 $1,116.82 ‐$166.82 Coastal Kids ‐ Registration Fees $19,261.50 $19,155.50 $106.00 Coastal Kids ‐ Operating Grant $2,987.38 $2,987.38 After school Programs Registration $1,500.00 $800.00 $700.00 Rotary (Sandwich Program) $1,500.00 $1,500.00 $0.00 Donations ‐ PAC $5,000.00 $4,000.00 $1,000.00 Donations ‐ Aboriginal $2,000.00 $0.00 $2,000.00 Donations ‐ Volunteer Hours $46,520.00 $46,520.00 $0.00 Donations ‐ Breakfast for Kids $1,000.00 $1,200.00 ‐$200.00 Fundraising $4,428.56 $1,741.78 $2,686.78 Community Gaming Grant $14,850.00 $13,500.00 $1,350.00 Other Grant(s) $7,500.00 $7,000.00 $500.00 Interest Income / Miscellaneous $350.00 $15.10 $334.90 $226,858.44 $222,941.62 $3,916.82 EXPENDITURES: OFFICE Memberships / Fees / O&D Insurance $795.00 $580.00 $215.00 Phones $760.00 $3,847.55 ‐$3,087.55 Office Supplies $790.00 $1,259.83 ‐$469.83 Computer/Technology Fund $500.00 $350.00 $150.00 Wages $40,000.00 $41,797.66 ‐$1,797.66 Advertising $250.00 $1,167.65 ‐$917.65 PROGRAMMING 0 Wages $86,653.56 $80,854.07 $5,799.49 Supplies $19,445.00 $18,841.26 $603.74 Insurance $2,550.00 $3,077.00 ‐$527.00 Operating Expenses $6,469.20 $6,655.86 ‐$186.66 Advertising $1,100.00 $1,004.48 $95.52 Program Administration $38,808.71 $27,166.10 $11,642.61 Volunteer Hours Contribution $46,520.00 $46,520.00 $0.00 Family First $200.00 $200.00 $0.00 $244,841.47 $232,741.46 $11,520.01

126 GIBSONS LANDING COMMUNITY SOCIETY TO DATE AS OF NOV 2016 BUDGET July 2016 ‐ June 2017 as of September 30, 2015 BUDGET ACTUAL DIFFERENCE REVENUES: School District #46 (Community Link) $58,751.00 $17,325.00 $41,426.00 SCRD Grant of Assistance $10,000.00 $10,000.00 $0.00 HRDC Canada Summer Jobs $8,310.00 $7,146.00 $1,164.00 Kidz Club Gibsons ‐ Registration Fees $27,500.00 $9,979.80 $17,520.20 Kidz Club Gibsons ‐ Operating Grant $7,950.00 $1,880.35 $6,069.65 KidZone Langdale ‐ Registration Fees $6,500.00 $1,248.00 $5,252.00 KidZone Langdale ‐ Operating Grant $950.00 $236.92 $713.08 Coastal Kids ‐ Registration Fees $19,261.50 $19,417.08 ‐$155.58 Coastal Kids ‐ Operating Grant $2,987.38 $1,892.29 $1,095.09 After school Programs Registration $1,500.00 $835.00 $665.00 Rotary (Sandwich Program) $1,500.00 $0.00 $1,500.00 Donations ‐ PAC $5,000.00 $2,250.00 $2,750.00 Donations ‐ Aboriginal $2,000.00 $0.00 $2,000.00 Donations ‐ Volunteer Hours $46,520.00 $46,520.00 $0.00 Donations ‐ Breakfast for Kids $1,000.00 $200.00 $800.00 Fundraising $4,428.56 $0.00 $4,428.56 Community Gaming Grant $14,850.00 $13,500.00 $1,350.00 Other Grant(s) $7,500.00 $3,385.31 $4,114.69 Interest Income / Miscellaneous $350.00 $0.00 $350.00 $226,858.44 $135,815.75 $91,042.69 EXPENDITURES: OFFICE Memberships / Fees $2,000.00 $535.00 $1,465.00 Phones $760.00 $0.00 $760.00 Office Supplies $790.00 $615.83 $174.17 Computer/Technology Fund $500.00 $0.00 $500.00 Wages (Office) $35,000.00 $11,843.45 $23,156.55 Advertising $250.00 $59.00 $191.00 PROGRAMMING Wages $86,653.56 $28,664.47 $57,989.09 Supplies $19,445.00 $2,415.42 $17,029.58 Insurance $2,550.00 $2,681.00 ‐$131.00 Operating Expenses (c/k) $6,469.20 $3,471.09 $2,998.11 Advertising $1,100.00 $0.00 $1,100.00 Program Administration $38,808.71 $1,304.17 $37,504.54 Volunteer Hours Contribution $46,520.00 $46,520.00 $0.00 Family First $200.00 $0.00 $200.00 $241,046.47 $98,109.43 $142,937.04

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Gibson Landing Community Society (Gibsons Area Community Schools)

serving Gibsons Elementary, Langdale Elementary and Elphinstone Secondary

Box 548 – 783 School Road Gibsons, BC V0N 1V6 Phone: 604‐886‐2621

Philosophy

“Children and Youth will be supported by a network of human services linked to

school and determined by the needs of the school community” ‐ Schools Plus

Annual Report

July 1, 2015 – June 30, 2016

Date: November 15, 2016

Prepared By: Sue Wilson, Co‐ordinator

128 Mission Statement

“Working together to address the unmet needs of the children and youth outside of the classroom.”

Gibsons Landing Community Society (GLCS) is a small non‐profit society whose mission is to provide assistance and support to vulnerable and at risk children, youth and families in the Gibsons area.

We recognize that all children can be vulnerable at times; therefore we strive to create programming that is welcoming, stimulating and safe for all children.

It is our goal to meet the social, cultural, recreational, educational, emotional, and physical well being of the children and youth in the community. The needs of families are diverse; to broaden the spectrum of support the Community School fosters relationships and partnerships with other services and organizations. This allows opportunities to work collaboratively and pool resources when developing programming. The Community School also acts as a conduit by connecting families to community resources and longer term support. Goals

 To provide support and advocacy when youth and families are feeling at their most vulnerable  To provide programs and services that enable children and youth to experience success in school  To work cooperatively and collaboratively with other service groups and agencies to provide equitable and accessible community services and resources  To be involved with children and their families at the earliest possible opportunity to provide universal access to environments that support healthy child development

Board of Directors

Coordinator Sue Wilson

Community Board of Directors Fran Heppell – Chair Martha Humphries Ian Thomson Susan Budgell Greg Russell

Deborah Luporini Gregory Walters John Brisebois

129 Programs

The volunteer board oversees the operations of Gibsons Area Community Schools, which receives its funding from Ministry of Education Community LINK dollars, local regional and municipal governments, private donations from businesses and individuals in the Gibsons community. Gibsons Area Community Schools supports the work of schools by offering a range of before and after‐school programs. For some programs the GLCS Coordinator works in cooperation with school staff, school administration and outside organizations to identify the needs of children and youth. The Community School then aims to provide, find or create support for them.

Breakfast Club

This program runs in partnership with the Breakfast for Kids program, which contributes base funding for the food. Other funding and donations towards food supplies came from local private donations, Starbucks Gibsons, Community Link Funding, Gibsons Elementary PAC and the Province of BC gaming grant. Gibsons Landing Community Society provides the funds for the staff wages for the program through Community Link Funding. The Breakfast Club runs from 7:45am to 9am five days a week with qualified staff preparing nutritious food and supervising up to thirty children per day. The Breakfast Club program aims to reach many of the vulnerable and at risk families that make up 23% percent of the students at Gibsons Elementary School.

KinderSPARK!:

In partnership with School District #46 the Gibsons Landing Community Society offers the KinderSPARK! Program in Gibsons Elementary School and welcomes parents from Gibsons and Langdale catchment areas. The KinderSPARK! Program is designed to support a smooth and positive transition into Kindergarten. The program is offered to all families with children age four or five who are scheduled to enter Kindergarten the following September. Parents attend the twelve‐week program with their children once a week for an hour and a half each session. The program runs in late winter and spring and is free of charge to all families. During the program, families have the opportunity to engage in fun activities designed to support their child’s learning. Families become familiar with the school, and the excitement of visiting the kindergarten room, library, gym and playground. Children have the opportunity to meet other children the same age, and to practice working in groups and learning about Kindergarten. , Gibsons Landing Community Society pays the wages for the instructors as well as program supply costs. During the 2015/2016 session of KinderSPARK! it was offered on 2 separate days of the week. Parents had the option of attending one of the two days with a total of 16 families participating in the program.

130 Kidz Club ‐ Gibsons:

GLCS runs Kidz Club ‐ Gibsons, an after‐school care program at Gibsons Elementary School. This program runs Monday to Friday from 2:50 pm until 6:00 pm as well as Professional Development Days from 8:30 am until 5:30 pm. The Kidz Club program structure and costs are designed to meet the needs of working parents and their children. Children are offered healthy snacks, arts & crafts, gym time, outdoor play and the opportunity to explore the community on field trips. Fifity plus; families utilized Kidz Club throughout the school year with an average of 18 children per day. The daily cost to parents is kept at a minimum so that it is accessible to the largest range of parents. Additional funds for this program are provided by the Province of BC gaming grant.

KidZone ‐ Langdale:

GLCS runs KidZone, an after‐school care program at Langdale Elementary School. This program runs Monday to Friday from 2:35 pm until 5:30. The KidZone program structure and costs are designed to meet the needs of working parents and their children. Children are offered a variety of activities, arts & crafts, gym time, outdoor play and the opportunity to explore the community on field trips. Eleven families utilized KidZone throughout the school year with an average of 3 children per day. The daily cost to parents is kept at a minimum so that it is accessible to the largest range of parents. Aboriginal Family Gatherings

There were four aboriginal family gatherings held in the 2015‐2016 school year at Gibsons Elementary offering Aboriginal presentations and cultural activities. This year we provided a soup with each gathering so that families would be provided with enough food for the evening. Events take place over the dinner hour and families are ask to provide a potluck item if they can. The gatherings are offered as a program that encourages literacy, and honours First Nations culture and heritage. The program was offered once a month in the evenings at Gibsons Elementary School and included activities such as, storytelling, and making dream catchers. The gatherings were developed in partnership with SD46 and the Aboriginal Education department. The vision is to offer a once a month free evening event where connections and cultural literacy are accessible for Aboriginal families in Gibsons and also be inclusive of all peoples from all areas. The goals are to create cultural literacy and numeracy through storytelling, hands on cultural activities and interactions with local Aboriginal people. The gatherings are located at local schools, which help to promote Aboriginal parents to feel included and connected to the school community. An average of 10 children and adults attended and represented students and parents from all across the school district.

131

Langdale Family Fun Nights

This program facilitated by qualified paid staff member was held twice a month, every other Thursday evening at Langdale Elementary school. The program consisted of crafts, non‐competitive games, snacks and fun for the whole family. Participants were asked to bring pot luck items for sharing through out the evening. The last Family Fun Night of the year was also a well attended fairwell party to honour Gregory Walters in his adventures at a new school. Funding for this program was provided by Community Link funds.

Gibsons Elementary Sandwich Program

The Sandwich Program has been running for many years and fills an important need in the school. Sandwiches are prepared by church volunteers from four different churches and brought to the school five days a week. The funds to purchase food supplies are generously donated by the Gibsons Rotary Club, Gibsons Elementary PAC, Province of BC gaming grant and SuperValu. The co‐ordination of the program falls under the Community School umbrella. A portion of families at Gibsons Elementary struggle financially and their children face not enough food at home for lunch. A dozen or more children regularly depend on the Sandwich Program as their only source of lunch, while others will sometimes utilize the program if there lunch falls short.

Afterschool Art Program

The Gibsons Landing Community Society continued to offer afterschool Art Classes at both Langdale and Gibsons Elementary schools. The purpose of holding art classes in the school is to expose children to an after school activity, that may appeal to a different segment of children that may not participate in sports, dance and other activities. Having after school art classes makes it easily accessible for children who may not otherwise participate or seek out this type of programming. It also contributes to their sense of wellbeing and increase their positive connections to the school. The cost of the program for students to enroll was kept at a minimum so that it was accessible to the largest amount of kids. The GLCS also offered several subsidized spots for those children that would greatly benefit from having access to art classes but not the financial means in which to attend.

132 Coastal Kids Summer Program

Working in partnership with the Sechelt Community Schools, Gibsons Area Community Schools received HRDC funds to hire two university students under the summer student grants program. This provides support staff for our lead supervisor to run a 20‐participant camp. The Coastal Kids day camp program runs out of the Gibsons Elementary School. The program runs during the summer months Monday to Friday from 8:30am to 4:30pm. It provides safe and engaging childcare alternative while offering children games, arts, crafts, swimming, and special organized events with specialty trips to Vancouver activities such as Science World, Vancouver Aquarium, Britannia Mines and the Vancouver Zoo. During the 2016 summer session the GLCS offered several subsidies for children to attend the camp free of charge who would otherwise not had the opportunity to participate.

Just Tweens Gibsons Landing Community Society offers a Friday night “just tweens” program for youth ages 10‐13. The increasingly popular program is offered Friday night only and runs out of the Gibsons Elementary School multi purpose room. Open to all schools on the coast this program in 2014/15 had an average 10 youth attend the Friday night programming. Just Tweens provides a fun supervised, electronic free, drug and alcohol free environment and provides activities and recreational opportunities for youth, as well as offering support and resource information. The participants are offered a meal and various activities as well as use of the gym.

Gibsons Elementary Homework Club:

The Homework Club at Gibsons Elementary School operated two days a week throughout the school year and supported children age eight to twelve with learning support and homework assistance. This free program is aimed at children who need extra learning support and cannot afford to hire a tutor. The program is based on referrals from the teachers, principal and support teachers. An average of 4 students attend each homework session. Funding for this program comes from Community Link Funding, Gibsons Elementary PAC and the Province of BC gaming grant.

133 Elphinstone Secondary Homework Club:

With funding from the Elphinstone PAC, Province of BC gaming grant, SCRD and Community Link the Homework Club at Elphinstone Secondary School operated four days a week. Qualified staff provide after school tutoring free to all youth regardless of their financial background. This makes is accessible to those who otherwise fall between the cracks. An average of 30 students a day attend the Homework Club, the numbers substantially increase closer to exams.

The Youth Outreach Program

The Youth Outreach Program is in its thirteenth year of operation on the Sunshine Coast. The program operates from Pender Harbour to Langdale and is comprised of one team leader and two outreach workers whose goal it is to connect with and respond to the needs of local youth. The Youth Outreach Worker Program focuses on young people where they gather, with workers driving throughout communities and providing outreach in the daytime as well as more non‐traditional hours during evenings and weekends. It is the objective of the program for youth to feel safer, better informed and connected to community resources. The Outreach Program aims to connect with all youth as well as vulnerable and potentially at‐risk youth who make up a portion of the youth that are seen. This program operates with funds generously provided by The Town of Gibsons, the District of Sechelt and the Sunshine Coast Regional District. A Steering Committee oversees the program which includes: Gibsons Area, Roberts Creek, Pender Harbour and Sechelt Community Schools and Sunshine Coast Community Services.

Cool School

Cool School is an afterschool program that operates one day per week from 3:30pm – 8pm. The program allows the students to utilize the wood and metal shops at Elphinstone Secondary. Volunteer tradesman from the community with the proper knowledge and training assist and teach the students the proper usage and techniques within the various trades. Many students from the program have gone on to apprentice with local companies. This program is funded by the Sunshine Coast Regional District grant in aid, Community Link funds and support from local businesses.

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Gibsons and Elphinstone Staff

Community School Office

Our office in located in: Sue Wilson Coordinator Gibsons Elementary School Room 217 783 School Road Gibsons, BC

Contact Information:

Gibsons Area Community Schools Box 548 – 783 School Road Gibsons, BC V0N 1V6 Phone: 604‐886‐2621 Email: [email protected] Email: [email protected]

Special Thank you to the church volunteers of the

following churches who School District #46 The Rotary Gibsons make up and deliver United Way’s Success by supports the GACS by provides funding for the sandwiches for our much Six program provides providing Community sandwich program five needed sandwich funding for our Aboriginal Link dollars and providing days per week at Gibsons program Raven’s Hour program (to facility usage. Elementary School. St Mary’s, St Bart’s, be continued in 2015/16) ScSS Baptist Church, Christ the King

Thank you to the Gibsons Elementary and Elphinstone Secondary Thank you to the Gibsons Thank you to all the PAC’s for their Starbucks for providing other businesses & Thank you to BC Community contributions to breakfast one day per week community partners who Gaming for funding the programs within their for the Breakfast Club at support the Gibsons Breakfast Club, Kidz Club, schools Gibsons Elementary Area Community School Homework Clubs, Youth throughout the year. Centre and Art programming

135 Roberts Creek Community School NIGHTS ALIVE Youth drop in program. Goals and Performance criteria 2016/17. Roberts Creek Community School Society acknowledges and agrees that the funds shall only be used for the purpose of developing and offering youth programs to benefit a broader regional purpose.  Annual goals 1. To offer a regional, recreationally based Friday night youth drop in program 2. To enlist the support and active involvement of the Sunshine Coast Youth Outreach team and the Sunshine Coast RCMP in the program. 3. To ensure that existing community facilities are utilized to implement the program. 4. To support community partnership that ensures the sustainability of the program.  Performance criteria for the use of the funds: Performance Criteria Program Criteria Activities Outputs (as of June 2016) Outcomes (as of June 2016)

To offer a regional, Delivery of a Friday night Youth drop The Program ran for 30 Friday nights; • Youth attending have a safe, recreationally based Friday in program focusing on recreation and October 2015 to June 2016. (No social environment as an night youth drop in program positive pro social activities. program on Pro D days, Provincial stat alternative to being on the holidays, July and August.) street. Average of 27 youth participating in the program per night.

To enlist the support and Program coordinator will Youth outreach team leader (Tonya Ste. • The Youth Outreach team active involvement of the communicate regularly with the S.C. Marie) is also the Nights Alive strengthens their connection Sunshine Coast Youth Youth Outreach team leader and the coordinator and is on site every Friday and relationships with many Outreach team and the S.C. RCMP youth liaison officers. night the program is running and youth aged 11 – 13. Sunshine Coast RCMP in the communicates regularly with the RCMP • Development of healthy program. youth liaison officer. relationships with the youth, and RCMP constables. • Ms. Ste. Marie builds on her relationship already developed through the Youth Outreach program.

136 Regular communication between key Community use of the school gym • Community and youth gain a To support community partners: School District 46, Roberts facility and community kitchen after sense of belonging and partnership that ensure the Creek Community School Society and school hours. ownership of the school sustainability of the program. the Regional District. Donations of food & supplies by Roberts facility. Solicit program support in the form of Creek Elementary School PAC in-kind or financial contributions. To ensure that existing Use of the Roberts Creek Elementary Weekly communication about the • Community members wishing community facilities are School Gym for the Friday night program posted on Nights Alive to volunteer and help out utilized to implement the activities. Facebook page. Regular check in have a place where they can program. protocol with the Youth Outreach contribute. workers, Sechelt Youth Centre and SCRD • Program partners collaborate recreation staff. Nights Alive staff make and support the program for regular visits to the classrooms to the benefit of the community ensure youth continue to be aware of families. the program and connect with teachers. • Families have a safe alternative to the street for their children on a Friday nights.

2016 Key performance results 30riday night sessions run. Average of 27 youth attended. Four youth workers employed in service to the program. 2016 Resources utilization All SCRD funding went to program staff wages and supplies. Program uses the school gym and community kitchen for the program. 2016 program and Comparative Data In 2015 program ran for 23 sessions with an average of 20 youth attending. 2016 Location of Programs and attendance Roberts Creek Community Elementary School gym and community kitchen. 2016 trends, barriers, or other factors The program activities are planned to engage children and youth in the 11 – 13 age range, this has met a that influenced programs/services need in the community and is evidenced by the overall increase in numbers of youth attending. Children and youth from the Cedar Grove Elementary School now attend regularly. 2016 partnerships and other funding The Roberts Creek Elementary School and the RCES PAC are valuable partners in the Nights Alive program, we rely on their support to get messages out to families and promoting the program in the grade 7 classrooms. The school staff and principal make considerable effort to support the program, use of the facility and recreation equipment. Coordination of the program is an in kind donation of the Roberts Creek Community School.

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Roberts Creek Community School. Nights Alive Program Budget & Actuals 2016

Projected Revenue and expenses 2017 - 2021

2015/2016 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 Revenue Budget actuals budget budget budget budget budget RCCS Community Link funding 1,000 1,000 1,020 1,020 1,040 1,040 1,061 SCRD funding 10,000 10,000 10,000 10,000 10,000 10,000 10,000 TOTAL 11,000 11,000 11,020 11,020 11,040 11,040 11,061 Expenses Advertising & Promotion 120 360 360 367 367 351 351 Admin (fees, telephone & internet, insurance, accounting ect.) 1,620 913 913 931 931 950 950 Program supplies (sports equip etc) 1,100 400 400 408 408 416 416 Printing expense (flyers ect) 50 50 51 51 52 52 Program supplies (food & Beverage) 274 274 279 279 285 285 Rent (School/SD 46) 15 15 Repairs & Maintenance (dishwasher) 176 176 200 200 204 204 Training & Development 85 85 100 100 102 102 RCCS Coordinator 2,000 2,027 2,027 2,068 2,068 2,109 2,109 Wages - Nights Alive staff 6,800 6,700 6,700 6,831 6,831 6,968 6,968 TOTAL 11,640 11,000 11,000 11,235 11,235 11,437 11,437

Deficit -640 0 20 -215 -195 -397 -376

138