C.O.T.W. 2 AGENDA 22/2020/COTW
The Corporation of the Village of Cumberland Committee of the Whole Meeting October 26, 2020 at 5:30 p.m. Cultural Centre, Buchanan Hall, 2674 Dunsmuir Avenue
We are honoured to gather on the unceded traditional territory of the K’ómoks First Nation.
Public attendance by registration only to [email protected] or to 250-336-2291. Attendance will be limited to meet physical distancing requirements under order of the Public Health Officer.
1. Approval of Agenda 1.1 Agenda for Committee of the Whole meeting, October 26, 2020 Recommendation: THAT the Committee approve the agenda for the October 26, 2020 Committee of the Whole meeting.
2. Delegation 2.1 Evan Loveless, Chair, and Dougal Browne, Executive Director, United Riders of Cumberland, Update on Programs and Services Recommendation: THAT the Committee of the Whole receive the delegation from Evan Loveless, Chair, and Dougal Browne, Executive Director, United Riders of Cumberland, Update on Programs and Services
Village of Cumberland Committee of the Whole Meeting -2- October 26, 2020
3. Reports 3.1 Comox Valley Economic Recovery Task Force Letter and Industry 1 Advisor Business Case Action Plan Submission Summary Report Prepared by Kaelin Chambers, Economic Development Officer Recommendation: i. THAT the Committee of the Whole receive the Comox Valley Economic Recovery Task Force Letter and Industry Advisor Business Case Action Plan Submission Summary Report. ii. THAT the Committee of the Whole provide direction on the Economic Recovery Task Force – Industry Advisory Business Case Action plan items, which are directly identified relating to the Village of Cumberland and direct staff to report back on how these actions can be implemented.
3.2 Village of Cumberland Business Licence Bylaw Report 3 Prepared by Kaelin Chambers, Economic Development Officer Recommendation: i. THAT the Committee of the Whole receive the Business Licence Bylaw Report for information and discussion. ii. That the Committee of the Whole direct staff to provide report to Council with recommendations to the Village’s Business Licence Bylaw (No. 896, 2009), Inter-Community Business Licence Bylaw (No. 995, 2013) and/or other policy needs such as vacation rental and/or mobile vending regulations.
3.3 Financial Assistance in Recreation (FAIR) Program 53 Prepared by Ryan Coltura, Manager of Recreation Recommendation: THAT the Committee of the Whole recommend that Council approve the implementation of the Financial Assistance in Recreation Program to increase access to recreation for low income residents of Cumberland starting in 2021.
3.4 Quarterly Report, July-September 2020 58 Prepared by Clayton Postings, Chief Administrative Officer Recommendation: THAT Council receive the Quarterly Report, July-September 2020 report for information.
4. Question Period
5. Adjournment to Regular Council Meeting Economic Recovery Task Force Steering Committee
October 2, 2020
Village of Cumberland Sent via email: [email protected] 2673 Dunsmuir Avenue [email protected] Cumberland BC, V0R 1S0
Dear Mayor Baird and Council,
Re: Economic Recovery Task Force- Industry Advisor Business Case Action Plan Submission Summary Report.
The Comox Valley Economic Recovery Task Force (ERTF), initiated by the Comox Valley Regional District Board, has been working with a wide range of Industry Advisors and businesses throughout the region to capture key recommendations on recovery measures that will set strategic direction for a strong and resilient economy for the Comox Valley. Submissions have been focused on actions and initiatives within an immediate time frame, (response during pandemic) and long term (recovery after pandemic).
At its September 24, 2020 Steering Committee meeting, the following motions were carried:
“THAT the Comox Valley ERTF Steering Committee approve the recommended actions contained in the Industry Advisor Business Case Action Plan Submissions Report dated Sept 10, 2020 and,
THAT the Comox Valley ERTF Steering Committee provide a summary of projects that have potential for meeting the criteria of the Stronger BC Community Economic Recovery Infrastructure Program to local governments.
AND FURTHER THAT the report be forwarded to the Chair and Board of the CVRD, Mayors and Council of Comox , Courtenay, Cumberland, K’ómoks First Nation, the Chair of the EASC and representative of CFB Comox for consideration and action on the recommendations that are within their jurisdiction.”
The report contains links to each submission received and considered to date by the ERTF. Submissions are grouped alphabetically by sector.
Please find the report linked here for your review and consideration. Recommended actions approved by the ERTF Steering Committee are colour coded as follows:
Yellow: Actions for all, or a specific local government. Green: Actions that will require further consideration by CVRD for future CVEDS work plans and/or something requiring resources. Blue: Actions for consideration of the ERTF Steering Committee in regards to advocacy and/or general encouragement and support of submitted recommendations by Industry Advisors through the facilitation process. White: Actions that are currently in process and/or can be accommodated
At the October 1, 2020 ERTF Steering Committee meeting, 6 priority pillars for economic recovery were identified based on the many submissions to the taskforce from local business and industry advisors. The Priority Pillars include:
Shop local / arts and culture support Agriculture and Food Security Tech / digital support for businesses Childcare Transportation and regional connectivity Streamline permitting process for businesses
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-1- These priority pillars for recovery will be further considered by the Steering Committee as part of its role in advancing immediate and longer term recovery strategies for the Comox Valley.
The Committee would like to draw attention to the Community Economic Recovery Program Infrastructure Program (CEIRP) that was developed by the Government of British Columbia to help communities in BC recover from the economic impacts experienced from Covid-19 as part of the implementation of the Building BC’s Recovery Together Plan guiding economic recovery from the pandemic.
For full review of the Task Force Steering Committees information, please visit: Economic Recovery Taskforce
Sincerely,
City of Courtenay Mayor Bob Wells,
On behalf of the Co-Chairs,
Comox Valley Economic Recovery Task Force Steering Committee
cc: J. Watson, Executive Director, Comox Valley Economic Development
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-2- SUBMISSIONS FOR LOCAL GOVERNMENT - SUMMARY
Submissions (linked) Submitted Recommendations Recommended Actions Comment Business 2. Dedicating municipal staff time, or employing 3rd party contractors, to assist Request Comox Valley CAO’s to investigate capacity and potential for their IT to Development Bank of local businesses with digitizing their businesses. provide a meaningful contribution such as support for workshops Canada Add to CVEDS 2021 work plan discussions and review Innovate 2030 Economic 5. Dedicating resources to help younger entrepreneurs form businesses Development Master Plan for strategies referring to business retention and attraction. Refer to the Town of Comox for further consideration in future strategic planning sessions - Note that a broader submission is expected from the Marine Tourism 6. Expand the Comox marina to enable more boats. industry and Comox Valley Harbour Authority Request CVRD Parks input on this potential and other partners and agencies that may need to be involved (ie. BC Parks, Mount Washington Alpine Resort, Forestry 7. Build a number of backcountry cabins for ski touring, bike packing and hiking. Include Cumberland and CLWS Companies)
8. Look at transportation issues in the Comox valley and encourage more use of Village interested in regional connectivity, particularly expansion of Request an update on Transportation planning from the CVRD public transit, biking, and walking. non-vehicular transportation routes 9. Please consider closing 5th street in Courtenay to motor vehicle traffic and Refer road closure request to City of Courtenay and Village of Cumberland. Consideration based on application/request from organizers Dunsmuir Ave in Cumberland. Comox Chamber of The Economic Recovery Taskforce Steering committee was establish to recognize Commerce 1. Governments to acknowledge that businesses are still failing through the and address the critical economic issues facing small business in the Comox Valley. Village interested in regional approach to supporting local cracks. Request CVRD and local government staff to work with CVEDS to support increased businesses local government communication on the ERTF process. Comox Valley Airport 2. YQQ acquisition of adjacent property; need assistance in completing the Refer to the Town of Comox and provide a letter of support that recognizes the Commission purchase (permission for subdivision) Village to consider support to YYQ as well importance of the Comox Valley Airport expansion in economic recovery
4. Federal Government needs to define a clear set of health standards and Refer to the Town of Comox and provide a letter of support that recognizes the procedures that align with internationally recognized protocols. importance of the Comox Valley Airport expansion in economic recovery
5. Federal government should also increase the funding of the Airport Capital Refer to the Town of Comox and provide a letter of support that recognizes the Improvement Program. importance of the Comox Valley Airport expansion in economic recovery Puntledge Business 1. Traffic light at the corner (Puntledge / 5th). Refer to the City of Courtenay. Area 7. Floodplain risk needs to be addressed. Refer to the City of Courtenay. 8. The City should turn the empty lot where The Courtenay Hotel used to be into a parking Refer to the City of Courtenay. lot. Mid Island Farmers 1. The sector needs to come together with processors and other buyers to: Market a) Make better connections between demand and supply; That the CVRD be asked to prioritize the review of agriculture sector strategies b) See where the gaps in infrastructure lie, and; completed during the Innovate 2030 Plan, and consider a request to the Province Include consideration for Bevan Lands opportunities, particualrly c) Organize on a systems level. and other granting bodies for funding to support implementation of the specific with respect to agro-industry (ie processig, storage, distribution) d) Additionally, coordination of local food aggregation and distribution is also recommendations. needed. e) Estimated $10,000 cost Comox Valley Request the CVRD to consider a long-term, forward looking update of the Comox Farmers Institute 1. Grow and improve the agri-food value chain; a unified, representative, forward Valley Agriculture Plan which would contemplate and incorporate the Include consideration for Bevan Lands opportunities, particualrly looking agriculture strategy should be in place for the Valley. recommendations from the agriculture sector and take into consideration the with respect to agro-industry (ie processig, storage, distribution) impacts of Covid-19 pandemic on the industry. 2. Local government needs access to independent, non-political professionals, who are knowledgeable about the larger picture, agriculturally trained, connected locally and who understand the complexities of the agri-food chain as Included in updated agriculture plan process. Bevan Lands well as the regulatory environment that farmers and processors are expected to work within. 3. Agri-food incubator; allow for the testing and refining of small batches of new Included in updated agriculture plan process. Bevan Lands value added products 8. Engage with CVFI, CVEX and the CV Multiplex Association on concept of a Refer to CVRD to engage with all farm groups on the concept of an agriculture Comox Valley Agri-plex which could potentially house some of the infrastructure facility that would suit the needs of the sector, and not affect or impact the Bevan Lands around incubators, food storage and processing needed. agricultural land reserve. Comox Valley 2. Collaboration between farmers, labourers, processors and buyers to ensure Farmers Market that the food is harvested, processed and distributed in a timely manner. Of immediate importance for our region is: a) Increase in meat processing and packaging Included in the updated agriculture plan process. Note that commercial options for b) Increased storage (cold and dry) small scale meat processing, cold storage and commercial kitchen space are Bevan Lands c) Need Commercial kitchen space occurring. Demand continues to increase for added value processing within the d) Need for more farm labour Valley and region. e) Need availability of supplies for producers (seed, amendments, fertilizers and farming supplies) Comox Valley 1. CVEX requests exemption from the Municipal Grant application deadline. Refer to local government. Exhibition Society Comox Valley 1. Mortgage/tax/rent relief for commercially zoned venues & facilities so they can Refer to local governments with facilities and venues that are capable of Community Arts continue to be used or continue to exist until things change accommodating events to consider immediate options for fall/winter. Council 2. Microgrants for artists & orgs to support transition to digital (equipment, Refer to CVRD with a request to consider if micro grants are an option for the Grant- Like small businesses, ar egional wide approach for arts/culture training & tech acquisition) In-Aid program supports would be of interest to the Village ERTF to request that a meeting be convened of Local Government staff responsible for Arts, Culture and Heritage facilities and programs to discuss and explore options 3. Adapted rules for gathering in outdoor spaces to allow more flexibility for indoor and outdoor gathering spaces during COVID-19 and until the pandemic is over Refer to the CVRD to consider a potential framework for Regional Arts, Culture and 4. Promotional support: assistance with joint promotions and Heritage Funding where new programs, services and special events that support marketing/coordinated regional goals and deliver benefits to the entire region receive funding from the promotional initiatives around Arts & Culture CVRD as part of the 2021-2025 Financial Planning Process.
5. Mitigation of public liability insurance costs or underwriting liability for events Refer recommendations #5 - 11 to local governments to determine options for Village exploring opportunities to increase useable outdoor space on public property flexibility in events on public property or in public facilities during the pandemic. for the public use 6. Major overhaul to funding processes and limitations to allow for ongoing See above. regional approach to be inclusinve of Village arts/cutlure producers fluidity and nimble response to major events Village exploring opportunities to increase useable outdoor space 7. Reduced or free use of public facilities to present my/our work See above. for the public use 8. Regular street closures to allow for easy creator markets in dense See above. Consideration based on application/request from organizers neighbourhoods, or downtowns 9. Partnerships for special events See above. 10. Community Access Programs to local theatre See above. 11. Creating a tax credit for buying Canadian Artworks (any genre) to stimulate See above. sales. 12. Access to reliable, affordable, high-capacity internet is a significant barrier. Any way that government can mandate/encourage/incentivize providers to See recommendation #1 in IITA re technology strategies. Regional approach increase service andaffordability would be a huge benefit to the entire community Sid Williams Theatre Refer to recommendation #3 in CVAC to convene a meeting, and/or report, to 5. Create a local/regional cultural granting program to assist local organizations. Regional Society discuss a regional funding framework. 6. Increase subsidies for use of public spaces/facilities by local non-profit See above. organizations 7. Support marketing/communication efforts by local performing-arts See above. venues/producers. 9. Modernize outdated/restrictive signage by-laws to allow local organizations that operate venues to install contemporary digital signage with advertising Refer to local government revenue potential. 10. Expand the street-entertainer program and share application (audition?) Refer to local government Village to create performers permits / buskers bylwas… arts policy? information with live-event organizers looking for performers (e.g. opening acts); 11. Consider tax incentives for local businesses that sponsor live- Refer to local government Arts/Culture Action Plan/Policy as per Ec Dev Strategy performances/festivals etc. 12. Create opportunities for local youth “work-learn-earn” in local live Refer to local government performance industry 13. Work with other levels of government and local businesses to create Village to consider youth volunteer program? Include in youth incentives for local youth to volunteer in our community (rec passes, gift cards, Refer to local government council? course credit) Courtenay Airpark CVEDS to work with the City of Courtenay and local governments to improve online 1. The City of Courtenay should mention the Airpark on their website. Association awareness of the Airpark Comox Valley 3. Consider expanding permissive tax exemptions to the child care sector. ERTF to refer to CVRD and request a letter be crafted to go to UBCM Village to explore chilcare space creation policy Children's day Care Society 4. Create a child care pandemic response team within the UBCM Same as above Village to consider support 5. Increase wages of front-line workers Same as above 6. Work with the sector to develop more specific health and safety guidelines Same as above 7. Create municipal pandemic response grants for child care Forward to local governments 8. Raising public awareness about the need for increased and sustained funding Forward to local governments Village in support of childcare creation intiatives for child care. 9. We are very grateful to the Comox Valley Community Foundation who were able to arrange for a large supply of hand sanitizer from Wayward Distillery – so Forward to local governments supporting initiatives such as this would be helpful. 10. Senior Government Advocacy; $10/Day Child Care Plan, fully funded National Pandemic response plan for Child Care, National Child Care Plan, timely release of Forward to CVRD with request to craft letter to Provincial and Federal Government Village to include support? Federal transfer payments to the Province to meet local needs. North Island College 6. Consider supports for international tourism sector as they may apply to Refer to CVRD with a request to write a letter to applicable provincial and federal international education. ministries. Refer to CVRD with a request to write and send a letter of support for the expansion 7. Student employment support (post-secondary). of student hiring programs to applicable Provincial and Federal Ministries. Village to support?
Innovation Island 2. Changes to business models should be encouraged and supported with respect Request to CAO’s to prepare joint briefing note on limitations on tax break Technology to tax breaks, zoning or rent assistance assistance to business Bed & Breakfasts 1. Funding for tourism businesses, including (but not limited to) tax relief Refer above to recommendation #2 in Technology sector Beverage Refer above to recommendation #5 in Agriculture sector (CVFI); ERTF to support, 3. Ensure all government purchases, contracts and tenders buy local first, region encourage and advocate for local food procurement policy for institutions and Regional social procurement? then province than other provinces and territories. organizations. 4. Extended patios and off-sales should continue ERTF to approve and refer to local government planning departments. 6. Wave property taxes rather than defer Refer above to recommendation #2 in Technology sector. Forward to CVRD with a request to create and send a letter to applicable Federal 9. Stop increasing minimum wage. Allow a farm wage. and Provincial Ministries and/or agencies. Forward to CVRD with direction to seek clarity on PST regulations relating to the beverage industry, and have CVEDS engage with the provincial industries 10. PST reform, too many bulletins that don't make any sense. Council direction needed? associations including the BCRFA, ABLE BC, BC Craft Brewers, BC Wine Institute for feedback. 12. Excise Tax reform - there should not be excise tax on spirits made in Canada. Request CVRD to send letter to Applicable Ministries. Council direction needed? Unable to compete with import spirits in your own country. Festivals & Events Refer to recommendation #3 in CVAC to convene a meeting and/or report to discuss 1. Support “arts” with a dedicated funding strategy a regional funding framework. 2. Budget line in local/regional budget; dollars used to develop new or enhance See above. existing events/organizations Mountain Biking 2. Local investments into capital projects such as multi-use pathways would be a Forward to local government major asset to the community and create important tourism infrastructure. 4. Support from local agencies to lobby the Province of BC to waive permit fees Forward to CVRD for consideration and direction to CVEDS to work with BC Parks Council direction needed? for 2020 Park and Crown Land Permits and CVRD staff to determine options and capabilities. Restaurants 4. Food Sovereignty and Food Security: We seek Government assistance in Refer to Agriculture Plan recommendation #1 as noted in Agriculture sector (CVFI) facilitating our food supply locally, provincially and federally. Our food chain Bevan Lands recommendations. system needs to unify and collaborate with other sectors BC Restaurant & 1. Expediting applications for businesses to winterize patios in public and private Refer to August 26, 2020 letter submitted to BC municipalities by the BC Restaurant Foodservice spaces to provide operators with the opportunity to capitalize on the confidence and Foodservices Association, Alliance of Beverage Licensees, and BC Craft Brewers of outdoor space. Guild 2. Approving temporary patios for Summer 2021 now so operators are able to Same as above plan ahead 3. Creating a program for designated pick up zones so that businesses enhance Same as above contactless curbside pick up in the fall and winter months
COMMITTEE OF THE WHOLE REPORT
REPORT DATE: October 22, 2020 MEETING DATE: October 26, 2020 TO: Mayor and Council FROM: Kaelin Chambers, Economic Development Officer SUBJECT: Village of Cumberland Business Licence Bylaw Report
RECOMMENDATION THAT Committee of the Whole:
1. Receive the Business Licence Bylaw Report for information and discusison. 2. That Council direct staff to provide report to Council with recommendations to the Village’s Business Licence Bylaw (No. 896, 2009), Inter-Community Business Licence Bylaw (No.995, 2013) and/or other policy needs such as vacation rental and/or mobile vending regulations.
PURPOSE The purpose of this report is to provide information on the findings and outcomes of a review of the Village’s Business Licence Bylaw (No. 896, 2009), and its comparison to similar communities to Cumberland and how municipal business license policy and practices are implemented. In doing so, the Report provides a baseline understanding of how business licences are administered in the Village and offers the means to develop future strategies and/or policies that both improve internal administrative processes and costs, as well as ensuring the Village is supportive of a competitive and business friendly environment.
PREVIOUS COUNCIL DIRECTION Review of the business licence scheme was a goal under the strategic priority for effective communication, administrative, financial and support services in the 2019-2022 Strategic Priorities.
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BACKGROUND Business Licence Bylaws are utilized by municipalities and/or local governments in order to regulate and support commercial activities taking place within their communities. Through these bylaws, a valid business licence issued by the local government is required for businesses to operate within their respective boundaries. The primary purpose for this requirement is to ensure that the community’s land use regulations, building and fire codes, health regulations and other relevant public safety requirements are adhered to by local businesses. Business licence bylaws are unique to each community, and each respective policy often reflects the administrative capacity of local governments as well as the types of local commercial activity (and demand) occurring within a specific region or municipality. As example, whereas larger sized communities often provide a variety of business licenses (and applications) specific to different types of business types (e.g. home-based, mobile vending, events), smaller communities tend to provide a single licensing and application process. In addition, a municipality’s ability to clearly identify business licence application processes, communicate requirements and administer review/approval processes is key to creating a business friendly environment that facilitates local business opportunities, growth and/or retention. Another benefit of an effective business licensing system is the community’s access to meaningful business networking, information and data that supports meaningful business engagement in support of the community’s long-term economic planning and resiliency. The following sections provide a review of key components of Cumberland’s Business Licence Bylaw (No. 896, 2009), as well as a comparison to other policies from municipalities similar in geography, size and/or growth similar to that of the Village of Cumberland.
CUMBERLAND BUSINESS LICENCE BYLAW (NO. 896, 2009) The business licensing and regulation policy within the Village of Cumberland is provided by Business Licence Bylaw No. 896, 2009 (see Schedule A). Under the Bylaw, all businesses operating within the municipal boundaries must possess a valid Cumberland business licence. A business is defined as a commercial or industrial undertaking of any kind or nature or the providing of professional, personal, or other services for the purpose of gain or profit, but does not include an activity carried on by any government, its agencies, or government-owned corporations. Cumberland, like the majority of municipalities administers three traditional types of business licenses including, resident and non-resident businesses, as well as home occupation businesses.
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The Village also participates within the Inter-Community Business License Program under Inter- Community Business Licence Bylaw (No.995, 2013) which provides a policy for the Village to provide inter-community licensing and regulate out of community trades, occupations and businesses. The ICBL is included within the home-occupation and resident/non-resident business license applications. The ICBL Program allows for registered businesses to perform a service or activity within other participating municipalities. A valid ICBL allows mobile businesses to operate in municipalities from Campbell River to Duncan without having to obtain a licence in those communities. The ICBL is optional and in addition to the required Village business licence. As identified in Table 1 below, A Village business licence is valid from January 1 to December 31 and has an administration fee of $110 (annually). The costs for the business license is intended to be equal to the administrative cost of processing and issuing the license. For new businesses that are issued a licence after June 30, the fee is reduced by 50%, despite requiring the same administrative effort and cost. This fee is inclusive of all businesses with the exception of businesses involved in cannabis production, processing and/or retail, which require a licensing fee of $3, 250 (annually). If applying for the additional Inter-community Businesses License (ICBL) a further administration fee of $150 is required. This fee is predetermined by the ICBL program. License renewal requires businesses to pay the annual fee ($110), unless they have changed their business use and/or location, which then requires a complete reapplication. The Business Licence Bylaw does not allow for the transfer in ownership of a business licence. Reminders, including an invoice for the renewal fee are mailed to businesses in November of each year. Failure to pay the renewal fee invalidates their license and reapplication is required. Businesses that are not compliant with the Bylaw are subject to Bylaw enforcement. Under the Council’s Bylaw Enforcement Policy, this bylaw is enforced pro-actively, not by complaint. However, respecting that that many Village businesses are not visible to the public, monitoring and enforcing compliance can be challenging.
Table 1 – Summary of Cumberland Business Licence Bylaw Village of Cumberland Business license Bylaw (No. 896, 2009) Types Fees Term Application Review
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1. Homebased Village Business License - 1 year (Jan 1 – Dec Business $110 / yr 31) Application commits to 2. Resident or Non- maximum 1 month to process Cannabis Business - Fee is prorated to Resident (dependent on completeness of $3,250 / yr 50% fee if issued Business the application). ICBL - $150 / yr after June 30. 3. Intercommunity
Business (ICBL)
CUMBERLAND BUSINESS LICENCE APPLICATION PROCESS The application process review/approval of a business license application is detailed on the Village website and application forms are available online. The Village administers two business license applications, including a Regular Business License Application and a Home Based Business Licence Application. Copies of these forms are provided in Schedule B. Applications are typically received via Corporate Services and/or Development Services (ie planning). Similarly, through the online access and/or application forms, applicants are directed to contact the Village for further information. Once submitted, applications are forwarded to the Economic Development Officer (EDO) who helps facilitate any further review/input. As identified within the business license application, departments that involved in the business license review process include: Planning Fire Bylaw Building Inspection CAO Typically, it takes 2-3 weeks to review, approve and issue a Village Business Licence, however review time is subject to the quality and completeness of the application. It is common for staff to support applicants through this process. Guiding information is presented online and through the application forms, however improvements/accessibility to information on the application process can be made. Currently, the EDO is updating and revising the guiding information within business licence applications. This includes the creation of online tools such as informative and/or interactive online forms to improve the applicant experience and require less facilitation from Village staff. Currently (and when required), the EDO notifies applicants by email of any gaps and/or outstanding information that is required. If no action or follow up is completed within 15 days, a written notice outlining the deficiencies is sent to the applicant. If no follow up is taken within a further 15 days to confirm the needed actions have been completed, the application is deemed abandoned. When applications are approved, and the Finance Department receives the required payment, business licenses are issued by the CAO as delegated in the bylaw with a welcome letter from the
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EDO, including information related to the Village’s economic development services and a copy of the Cumberland Economic Development Strategy. As application engagement and review is completely facilitated by staff and as licensing fees are not required until a licence is approved/issued, any time and expense incurred in facilitating abandoned applications is subsequently not recovered.
Business License Data Collection In addition to providing the Village with regulatory protections, business licensing also provides opportunities for local governments to collect important data and information about their local businesses and economy. As exampled in the information presented below, business licensing data provides information about local economies and businesses that can be very useful in informing long-term economic planning, as well as facilitating meaningful engagement between the municipality and its business community. Within the Village, there are approximately 187 active business licenses. Through the licensing process, the Village tracks registered businesses by name, location, and mailing address. As identified in the table below, the Village also provides general categories with which business are identified, however a standard classification system, such as the NAICS Code which is commonly used among government agencies.
Table 2 – Active Cumberland Business Licences by Category Number of Village Category Description Licenses Accommodation and/or Identified as hotels, hostels, guest 13 Vacation houses and/or vacation rentals. These businesses typically specialize in construction and construction related Contractor services and/or manufacturing (i.e. 21 landscaping, plumbing, electrical, roofing) Businesses that provide food and beverage related services, including Food and Beverage 22 restaurants, cafes, commercial kitchens, mobile vendors and food retailers. A home based business means any trade, occupation, profession or craft for economic gain or support which is clearly Home Based Business incidental to the principal residential use 49 of the home. Home Occupation businesses operate within any number of industries Page 5 of 17
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(professional, services, retail), with the exception of automobile repair.
This includes industrial manufacturing and services, waste management, Industrial recycling, aggregate extraction as well as 14 concrete/paving related industries.
The majority of these licenses refer to the provision of professional and/or knowledge based services such as Professional Services information technology, sciences, 26 engineering and/or financial services. Event, arts and culture producers are also identified as professional services. Retail Trade is comprised of businesses engaged in retailing and/or distributing small quantities of merchandise to the Retail Trade general public. 16 The majority of these businesses are identified within the VCMU-1 zone of the Dunsmuir Core. Service based industries include health and wellness providers, as well as other personal services such as hair styling and Personal Services 26 fitness. This category also includes medical and community services such as dental, health and child care providers.
Currently the Village of Cumberland does not actively collect licensing data beyond the information provided within the application process. Similarly, there is not established criteria to classify business use and/or types. Establishing a consistent and standard business classification would support more effective data collection, as well as provide better support/alignment between business uses with zoning regulations.
Emerging Business Licensing Needs and Challenges In addition to those existing businesses in Cumberland, there is also increasing interest and/or demand for newer industries and businesses whose impacts may not be effectively addressed under the current bylaw. These industries may require more active support and/or regulation to ensure that adverse community impacts are mitigated. Notably, these businesses either challenging to pull into compliance, or require increased capacity and cooperation amongst staff in order to ensure that community interests are protected. This includes: Page 6 of 17
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Short Term Vacation Rentals – Vacation rental refers to the use of a residential dwelling to provide temporary accommodation for paying guests. As per the Zoning Bylaw No. 1027, 2016 rental for periods longer than a term of four weeks is considered a residential use. Vacation rentals are considered a commercial use of residential property and require a business licence. On June 10, 2019 Village staff reported to council with a review of existing vacation rental regulations, as well as an overview of the existing short term rental market in the Village (see Schedule C). As per the Report, staff noted that in discussion with community members, three key themes and/or concerns emerged: 1. Vacation rentals play an important role in providing tourism accommodation; 2. Vacation rentals take up units that may otherwise be rented to long term tenants; and 3. Vacation rentals can create nuisances for neighbours, especially if no owner or other permanent resident is on site. In addition to public concerns, additional regulatory challenges within the short term rental industry were identified. Notably, it was acknowledged that only 20% (approx.) of vacation rentals held a valid Village business license. In response, Council directed the vacation rental regulations be reviewed upon completion of the 2019/2020 Housing Needs Assessment and in conjunction with the review of the Official Community Plan in 2020. The report was also referred to Homelessness and Affordable Housing Committee, the Economic Development Steering Committee and the Advisory Planning Commission for comment. Feedback from these committees, specific to business licensing, is included within this report and presented in the following policy and practice discussion below. Mobile Food Vending – The Village is receiving increased interest from mobile vendors (both food and retail) looking for opportunities in the Village. Whereas the Village does regulate mobile food vendors under the current zoning bylaw (No. 1027, 2016), there is no policy with respect to mobile retail vendors, outside of the traditional market events. In addition, mobile vendors often apply for other permits (park use and/or events) in addition to a business license. Park Use and Event Permit applications are reviewed/processed by the Recreation Department, meaning additional capacity and resources are required between staff. Recommendations for streamlining the licensing and permit application process for mobile vendors has been discussed by staff as well as the Economic Development Steering Committee and is presented in the discussion below. Inter-Community Business Licence – Intercommunity Business License (ICBLs) are regulated under the Inter Community Business Licence Bylaw 2013, No.995. With a valid ICBL, a mobile business is allowed to operate in municipalities from Campbell River to Page 7 of 17
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Duncan without having to obtain a licence in those communities. The ICBL is optional and in addition to the required Village business licence. In 2018, the Province, in consultation with Island communities approved the expansion of the ICBL program on Vancouver Island to be inclusive of both central and south island communities (i.e. Campbell River to Victoria). In order to participate in the broader ICBL program, the Village will need to amend its current bylaw, adding the new communities to the list of participating municipalities and increasing the ICBL fee by $20 within the business licensing fee schedule.
BUSINESS LICENSE POLICY AND PRACTICE REVIEW To help inform updates and/or revisions to the Business License Bylaw, and review of current licensing policy and practices from neighbouring communities and/or those of similar makeup to Cumberland was undertaken, including: City of Courtenay; Town of Comox; City of Campbell River; Town of Port Hardy; City of Duncan; City of Colwood; City of Langford; Town of Gibsons; Village of Pemberton; District of Lake Country (Okanagan); City of Penticton; and City of Fort St. John. The following sections draw on the review of the Village’s implementation of the bylaw in comparison to those same policies and practices of the communities identified above. This discussion covers areas including application review/processing, licensing requirements, fees/costs, and enforcement. Additional discussion is also provided with respect to emerging businesses or industry that would benefit from improved business licensing policy and/or practice. The information gathered from those communities identified above (and discussed below) can be viewed in Schedule D (Local Government Input) of this report.
Business License Application and Renewal Processes Review As identified in Table 2 below, there is no common practice among who (or which department) processes business license applications. Like the Village, it is common to have a combination of both administrative, planning and/or development services that receive and coordinate the application process. In communities such as Colwood and Campbell River that have a specific business license and/or economic development function, these departments participate in both Page 8 of 17
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business engagement and facilitating the business licence process. This also includes engagement/relationship support in bylaw enforcement. A further commonality is the acknowledgment amongst municipalities that processing timelines are estimates, and that they are subject to the complexity and/or completeness of the application. Likewise, renewal processes are consistent amongst the reviewed municipalities, notably that licence holders are notified by email and/or letter at least one month prior to expiration of their licence. Further reminders are also commonly sent to those who neglect to renew. In communities such as Gibsons, a discount of 10% is provided to those businesses that renew in advance of the yearly deadline. In many communities, businesses that do not renew in a timely manner are subject to either a fine, or their licence is cancelled and a new application process must be completed. However some smaller communities have acknowledged that the enforcement and/or collection of outstanding fees/fines is challenging. Both the Cities of Langford and Colwood have moved to a perpetual business licensing which is intended to reduce and/or avoid the associated administrative costs of a renewal process. The City of Colwood acknowledged an approximate revenue drop of $40,000 in licensing fees, but this has been offset by increased staff capacity. In cases such as these, renewal processes have been exchanged for further business engagement through surveys and/or interviews. Through these processes, municipalities can confirm that a business license is still active, as well as access meaningful information and data that can help inform future community economic development functions and/or initiatives. Currently the Cities of Campbell River and Langford actively seek, collect and report out on business license data. In conversation, many communities have also expressed the need to review and/or maintain application (and renewal processes) to ensure their ongoing effectiveness and/or alignment with other overlapping regulations, such as zoning.
Table 3 – Summary of Business License Application and Renewal Processes Community Application Review Process Renewal Process Review is coordinated by the Renewal letters, including invoice are sent Economic Development Officer in November each year. 1-2 weeks to complete if information Reminder letters sent again in January and Cumberland requirements are complete March. Application form estimates maximum Beyond March, bylaw is engaged to
1 month to process address non-compliance Capacity/availability of building inspection also impacts processing timelines.
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Community Application Review Process Renewal Process Review is coordinated by Renewals are sent one month prior to Development Services via the expiration on February 27th. Business Licence Inspector Renewals can be completed online Approximately 1-2 weeks for home occupation. Campbell 3-4 weeks for applications requiring River inspection(s) Process time can vary due to record completeness and/or application complexity Captures and utilizes licensing data for economic planning and engagement with local businesses Review is coordinated by the Each license holder is emailed an online Business License Clerk renewal to confirm/update business Colwood Process requires approx. 10 business information. days No renewal fee is collected. If online renewal is not completed by Jan 31st, then reapplication is required. Review is coordinated by Notifications sent in January, with further Comox Administration follow up in February/March (merge mail) Finance enters into system and issues
license. Processing takes approx. 2 weeks Applications are reviewed by Building Business that continue to operate without Department and coordinated by the renewal by March 1, are charged a 25% Courtenay Building Service Clerk late payment fee. Approval within 1-2 weeks. More Business that continue to operate without
time allowed for complex renewal beyond June 1 is charged a 50% applications that involve other late payment fee. applications (i.e development) Review is coordinated by Finance 25% late payment fee for businesses that Department do not renew by March 1 Duncan License processed within two weeks of receiving payment
Application enquiries are directed to Director of Finance
Gibsons Review is coordinated by the Bylaw Renewal notices are sent in November. Department Follow up phone call, letter are provided.
Fines are applied for non-compliance
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Community Application Review Process Renewal Process Applications can take between 3 days to 3 weeks depending in completeness/complexity
Review is coordinated by the Renewal invoices are sent in November. Planning Department If the Licensee does not renew their Lake Review process takes 2-3 weeks Business Licence as required by the bylaw, Country the Licence Inspector may cancel the licence.
Survey added to all applicants and renewals so they get ongoing and consistent feedback from local businesses. Review is coordinated by Renewal is done online each year and no Administration fees are required to be paid. City View program is used to Nonresident businesses are still required to Langford distribute to each department. renew and pay fees. Applications are processed within 10
days Captures and utilizes licensing data for economic planning and engagement with local businesses
Review of Business Licensing Terms With the exception of Langford and Colwood, all communities reviewed have business licensing terms of one year. For most, business licenses are valid from January to December, with all renewals being required at the end of each calendar year. Despite this common practice, some communities have acknowledged that this often creates an administrative bottle neck as all renewals thus require processing within the same time frame. In others, such as Fort St. John, a license is valid for one year from the day of issuance. Although this avoids the bottle neck of year-end renewals, consideration must be made as the cost/effort in continually monitoring and issuing of individual renewal notices throughout the year. In many cases, this practice is often supported by the use of computer software. Of interest to the Village of Cumberland, some communities that receive consistent demand for event based and/or mobile vending businesses (i.e. carnivals, exhibitions, concerts…etc.) have provided a short tem licensing option for applicants. As example, the City of Campbell River offers both a Mobile Vending and Exhibition License which are combined with the required event permits (ie public access, street closure, noise variances) and is intended to provide a much more effective and attractive short term option for applicants. Similarly, Gibson’s provides Event Licensing for 1, 3 or 6 month terms and the community of Fernie offers lower license fee for artist’s collectives/co-ops.
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Table 4 – Summary of Business Licensing Terms Community Term
Cumberland 1 year (Jan 1 – Dec 31)
Business Licenses expire each year on February 27th. All new business licence applications are valid from issue date to the next Campbell expiry date. River License available for short term events such as carnivals and exhibitions
Offers short term business licenses for a six month seasonal period (non- renewable) Perpetual Licenses (no expiry) o Loss of yearly revenue of about $40,000 per year Colwood o Perpetual licensing has freed up staff time / capacity. Website created for renewals and tracking of business licenses. Licensees are emailed a quick online renewal to confirm/update business information Business licenses expire on January 31 of the year following the year of issue Comox or renewal
Provides Temporary and seasonal licenses for events and/or mobile vendors Valid for 1 year (Jan to Dec) Offers separate fees and licensing options for businesses requiring a license Courtenay for less than a year Offers mobile vending license which is inclusive of public use permits (ie park access and includes approved access to multiple designated spaces on City lands. Valid for 1 year (Jan to Dec) Offers lower license fee for artists collectives/ co-ops (ie two or more persons Fernie selling arts/crafts) which is includes permitted access to local craft fairs/markets Valid for 1 year (Jan to Dec) Gibsons Event Licenses (Carnivals, exhibitions, concerts...etc) are available for 1,3 or 6 month terms Langford Perpetual Licenses (no expiry) Nonresident businesses are still required to renew and pay fees.
Review of Business Licensing Fees For smaller communities such as Cumberland, the fee schedule for business licensing is typically uncomplicated, with the majority of business licensing falling under a single fee. In most cases, the licensing fee is intended to be representative of the administrative cost of reviewing, approving Page 12 of 17
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and issuing the business license. In comparison to other communities, the Village’s Business License fee of $110 is slightly lower than the median average of $125. Larger municipalities such as Courtenay and Campbell River, have a much more extensive licensing fee schedule that is representative of the variety of business demand they experience as an economic hub. Courtenay has 23 separate licensing fees ranging from $75 (home occupation) to $1,500 (bank), and the business licensing fees are often attached to a particularly business and/or use. As example, and common among all communities is a higher licensing fee for cannabis related businesses. Business such as these often require greater administrative costs. Particularly with respect to inspections (fire, building), as well as inter-government engagement when provincial and/or federal approvals are required. In contrast, some municipalities, such as Langford, have simplified their business license fee schedule by referring to the businesses building size as opposed to business use. In this case, businesses under 5,000 square feet require a flat $100 fee, where as business greater pay $200. Another common practice among Business License Bylaws is a smaller transfer or administrative fee to update minor changes to a business license. Whereas business must re-license if they change their use and/or location, the transfer fee is provided when more simple administrative updates (business and/or owner name) are needed. Currently, the Village does not provide the license transfer option, which requires a full application process (and fee) to complete the updating process.
Table 5 – Summary of Business Licensing Fees Community Fees Village Business License -$110 / yr Cumberland Cannabis Business License - $3,250 / yr ICBL - $150 / yr Fee is reduced to 50% if issued after June 30. All business licenses are $150 / year, with the exception of: o Seasonal (6 month) - $75 Campbell River o Cannabis Business -$2,500 o Mobile Vending - $300 o Exhibitions - $150 / day $20 fee for license transfers Colwood Onetime fee (perpetual licensing) Licensing fee ranges from $50-200 depending on size and type of
business.
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Multiple fees ranging from $100 to $600 / yr New licenses issued between April 1 and June 30 are charged 75% of the Comox applicable fee Licenses issued between July 1 and December 31, are charged 50% of the applicable fee Business license amendment fee is $10
All licensing fees are required up front (with application) Fee schedule includes 23 separate licensing fees ranging from $75 (home Courtenay occupation) to $1,500 (Banks) $20 fee for license transfers
Licensing fees are reduced by 50% after July 31 10% discount offered for those that apply/renew prior to the new licensing period (i.e. Dec 31)
All licensing fees are $100 / yr, except Events (Carnivals, exhibitions) - $160 / day Duncan Mobile Food Vending License (for private property) - $200 / yr Mobile Food Vending License (on public property) - $500 / yr Licensing fees are reduced by 50% after July 31 $20 Transfer fee
Based on type of business. Prices range from $100-600 based on type of Gibsons business. Average fee is $200 10% discount offered for those that apply/renew prior to the new licensing period (i.e. Dec 31)
Offers free licensing for the first year for new businesses Lake Country Business Licence fees range from $75 - $500 (Okanagan) Late payment charge of 20% if not paid by the end of January 30% late fee applied to accounts not paid by end of February. Transfer of ownership and or location fee of $25.00
One time license fee for resident and home occupations. Langford Business licence - $100 (one time) Businesses with commercial spaces over 5000 sq. ft - $200 Intercommunity Business License (no additional fee)
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Review of Emerging Business Licensing Needs and Challenges As previously discussed, there is increasing interest and/or demand for newer industries and businesses whose impacts may not be effectively addressed under the Village’s current business license bylaw. A discussion on these emerging trends - notably vacation rentals and mobile vending - in review of other municipal practices and policies is presented below. In addition, and where applicable, feedback from Village committees is also presented. Vacation Rentals Vacation rentals refer to the use of a residential dwelling to provide temporary accommodation for paying guests. As per the Zoning Bylaw No. 1027, 2016 rental for periods longer than a term of four weeks is considered a residential use. Vacation rentals are considered a commercial use of residential property and require a business licence. Of the business license bylaws that were reviewed, only the community of Fernie regulates short term vacation rentals. Guided by Bylaw No. 2325, Short-Term Rental Regulation Consequential Amendments Bylaw, the following is required to operate a short term vacation rental: A Short-Term Rental (STR) refers to the rental of all, or a portion of, your home, for periods of less than 30 days. A valid business license is required to operate a STR in your home STRs are only allowed in principle residences, meaning they must be legally occupied by the residence owners. Proof of residency, such as a statement of Title Certificate or Tax Certificate is required to show legal residency Two off-street parking spots must be provided for the STR. Snow and ice must be cleared from parking spots within 48 hours of a snowfall. An emergency contact for the STR must be provided to the City. This person must respond to communications from the City within 24 hours. A valid business licence number on all online STR advertisements and in your home. In addition to the review conducted above, Council directed the vacation rental regulations be referred to Homelessness and Affordable Housing Committee, the Economic Development Steering Committee and the Advisory Planning Commission for comment. Feedback from these committees was summarized in a Vacation Rental Regulations Report to Council in June 2019 (see Schedule C). Mobile Food Vending The Village is receiving increased interest from mobile vendors (both food and retail) looking for opportunities in the Village. Whereas the Village does regulate mobile food vendors under the current zoning bylaw (No. 1027, 2016), there is no policy with respect to mobile retail vendors, outside of the traditional market events.
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In addition, mobile vendors often apply for other permits (park use and/or events) in addition to a business license. Park Use and Event Permit applications are reviewed/processed by the Recreation Department, meaning additional capacity and resources are required between staff. As part of the review of other municipal business licensing policy and practices, there are a number of communities that have updated their respective bylaws to streamline this process. As discussed, a common practice is to offer shorter term licensing for vendors that only need licensing for short term events such as exhibitions and/or market days. Similarly, communities such as Campbell River and Courtenay have streamlined the permit and licensing applications by combing them into a single process. Furthermore, some communities, such as Duncan have established permanent public spaces that are available to approved license holders. Spaces are made available on a first come, first served basis. Inter-Community Business Licence In consultation with Island communities, the Province recognizes that expanding the ICBL agreement is a straightforward process and an efficient way to expand mobile business opportunities and partnerships across the island. Likewise, the process to amend the bylaw is clear and straightforward, requiring an update to the list of communities and amending the fee schedule from $150 to $170.
NEXT STEPS Following direction from Council, staff will utilize the input received to develop more detailed and specific plans and strategies to update the Village’s business licence policy, including: A Business Licence Bylaw Report with specific recommendations in updating Bylaw 896 No. including, but not limited to, an improve application process and updated application fees and terms; A report with discussion and recommendations to update the Village’s ICBL Bylaw (995, 2013) A further Vacation Rental Report outlining the process and content of establishing a potential vacation rental bylaw. In addition to those reports described above, staff will also work towards presenting Council with an efficient licensing/permitting process for Mobile food vending.
ALTERNATIVES 1. Alternate recommendation/action in the form of a Council resolution. Include explanation or details of that alternative. 2. Not proceed with any action at this time.
STRATEGIC OBJECTIVE ☒ Healthy Community ☒ Quality Infrastructure Planning and Development
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☒ Comprehensive Community Planning ☒ Economic Development – Economic Development Strategy
FINANCIAL IMPLICATIONS Financial implications include staff time required to implement recommendations, actions, and report on progress. The implementation and use of the Business Licensing Bylaw are part of existing programs and processes and do not require additional resources or budgets at this time.
OPERATIONAL IMPLICATIONS There is potential operational implications for many village departments, notably those involved in administering business licenses including Corporate Services, Development Services and Economic Development
ATTACHMENTS 1. Schedule A – Village of Cumberland Business License Bylaw No. 896, 2009. 2. Schedule B – Village of Cumberland Business License Applications 3. Schedule C – Village of Cumberland Vacation Rental Regulations Report 4. Schedule D – Local Government Input
CONCURRENCE Michelle Mason, Chief Financial Officer/Deputy Chief Administrative Officer MM Rachel Parker, Corporate Officer RP Ken Rogers, Manager of Development Services KR Ryan Coltura, Manager of Recreation RC
Respectfully submitted,
______Kaelin Chambers Economic Development Officer
______Clayton Postings Chief Administrative Officer
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-19- Not the Official Bylaw Consolidated for Convenience Only September 26, 2018
CORPORATION OF THE VILLAGE OF CUMBERLAND
BYLAW NO. 896
A bylaw to provide for the licensing and regulation of businesses within the boundaries of the Village
The Council of the Corporation of the Village of Cumberland in open meeting assembled, enacts as follows: TITLE 1. This bylaw may be cited as the ‘Corporation of the Village of Cumberland Business Licence Bylaw No. 896, 2009.’ DEFINITIONS 2. For the purpose of this bylaw, the following definitions apply. Terms not defined herein shall be as defined in the ‘Village of Cumberland Zoning Bylaw No. 717, 2004’.
Business means a commercial or industrial undertaking of any kind or nature or the providing of professional, personal, or other services for the purpose of gain or profit, but does not include an activity carried on by any government, its agencies, or government-owned corporations. Cannabis means cannabis, as defined in the Federal Controlled Drugs and Substances Act or Cannabis Act and includes any products containing cannabis. [Bylaw 1086] Cannabis Retail means the use of land, buildings or other structure for dispensing, selling or distributing cannabis, or related controlled substances and derivatives, other than a medical marijuana facility. [Bylaw 1086] Entertainment or means a temporary activity intended to amuse or instruct the Exhibition public and includes, but is not limited to, a theatre production, movie screening, concert, amusement park, circus, animal show and animal race. Licence means a valid and subsisting business licence issued pursuant to this bylaw. Marijuana [deleted by Bylaw 1086] Medical Marijuana [deleted by Bylaw 1086] Dispensary
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Medical Marijuana means the use of buildings and other structures for the purpose Facility of growing, processing, packaging, testing, destroying, storing or shipping of marijuana for medical purposes as lawfully permitted and authorized under the Federal Access to Cannabis for Medical Purposes Regulations (ACMPR) or any subsequent legislation which may be enacted in substitution thereof. [Bylaw 1086] Recreational means the use of buildings and other structures for the purpose Cannabis Facility of growing, processing, packaging, testing, destroying, storing or shipping of cannabis or its derivatives for recreational purpose, as lawfully permitted and authorized under the Federal Cannabis Act. [Bylaw 1086]
LICENCE REQUIREMENT 3. a) No person shall conduct, operate, maintain or keep a business within the boundaries of the Village without a licence. b) Every person who conducts, operates, maintains or keeps any business within the Village shall apply for, obtain and hold a licence for each business. c) Every person who conducts, operates, maintains or keeps a business from more than one premise in the Village shall obtain a separate licence for each premise. d) Every business shall comply with all federal, provincial, and municipal laws, bylaws and regulations. However, issuance by the Village of a licence is not a representation that a business is compliant with federal, provincial and municipal laws, bylaws and regulations. [Bylaw 1086]
EXEMPTION 4. Every person who: a) conducts, operates, maintains or keeps a business which deliver goods or passengers within the Village boundaries; b) has a valid licence from a neighbouring jurisdiction; and c) does not have a fixed place of business in the Village; is exempt from the requirement for a licence for such business.
APPLICATION FOR LICENCE 5. a) An application for a licence shall be completed and submitted in a form satisfactory to the Village. b) The Village may require additional information to be submitted by the applicant, pursuant to section 9 hereof, and the applicant shall provide such information and pay the required fee in accordance with Schedule ‘A’, and application shall
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not be considered complete until such information has been provided and such fees have been paid. c) Incomplete applications shall be deemed to be abandoned after three months from the date of submission. d) The applicant shall, upon request, provide proof of applicable federal, provincial, municipal, or other applicable agencies’ approvals. [Bylaw 1037] e) Upon approval of the licence, the applicant shall pay all applicable fees as specified in Schedule ‘A’ before the licence is issued. f) The licence fee shall be decreased by one-half for any licence that is issued after June 30th of any year, except Cannabis Retail. [Bylaw 1086] g) No refund of the licence fee shall be made on account of any person ceasing to do business in the Village at any time. h) A person applying for the issuance or renewal of a licence to carry on a Cannabis Retail Store must: a) Complete and submit an application for a licence in a form satisfactory to the Village; b) Pay to the Village the applicable licence fees prescribed under Schedule A attached to this Bylaw; c) Provide a security plan for the premises that, in the opinion of the CAO, describes adequate security measures to mitigate risk of theft or robbery at the premises; d) Provide proof of a security alarm contract that includes monitoring at all times during the period for which the licence is being sought; [Bylaw 1086] 5.1 CANNABIS RETAIL LICENCES OPERATING REQUIREMENTS Part A: Restrictions for all Cannabis retail stores A person carrying on a Cannabis Retail Store must not: a) Allow a person to smoke, vape, consume or otherwise ingest cannabis or products containing cannabis on the premises; b) Sell cannabis or other substances under the Controlled Drugs and Substances Act in edible form, including beverage form. c) Be open for business between the hours of 11pm and 9am the next day; d) Mail or deliver any products from the business premises; and e) Use the premises to carry on business other than the Cannabis Retail Store and accessory uses.
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Part B: Requirements for all Cannabis retail stores A person carrying on a Cannabis Retail Store must: a) Prominently display a sign on the premises indicating that no persons under 19 years of age are permitted on the premises; b) Post health and safety warning signs on the premises; c) Ensure that windows on any street frontage of the premises are not blocked by translucent or opaque material, artwork, posters, shelving, display cases or similar elements; d) Conduct business within a completely enclosed building, with the doors remaining closed when not in use for immediate ingress and egress; e) Install and maintain an air filtration system that effectively minimizes odour impacts on neighbouring properties; f) Implement the following security measures: i) install video surveillance cameras that monitor all entrances and exits and the interior of the business premises at all times with a high definition resolution; ii) retain video camera data for at least 21 days after it is gathered; and, iii) install a security and fire alarm system that is, at all times, monitored by a licensed third party. [Bylaw 1086] LICENCE PERIOD AND RENEWAL 6. a) Unless otherwise specified herein or on the licence, the licence period shall be from January 1st to December 31st of each year, and every licence shall automatically expire on December 31st. b) The licence period for a licence for entertainment or exhibition shall be one day. c) Every person with a valid licence who intends to continue conducting, operating, maintaining, or keeping a business in the Village shall renew the licence annually by submitting the renewal fee as specified in Schedule ‘A’ to the Village on or before December 15th of each year. d) The Village may require additional information to be submitted by the applicant, pursuant to section 9 hereof, and the applicant shall provide such information and pay the required fee in accordance with Schedule ‘A’, and application for renewal of licence shall not be considered complete until such information has been provided and such fees have been paid. e) For any licences expiring on October 31st, 2009 the new annual licence fee in accordance with Schedule ‘A’ will be charged, and the licence will be issued to terminate on December 31, 2010.
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POSTING THE LICENCE 7. Every person conducting, operating, maintaining or keeping a business within the Village shall post and keep posted the licence issued under this bylaw in the sales or reception area of the premises to which the public has access or in a central location of the business premises, in a location that is readily visible to members of the public.
TRANSFER OF LICENCE 8. A licence issued under this bylaw shall be deemed to be a personal licence to the licensee and shall not be transferable to any other person, business or corporation.
ADDITIONAL INFORMATION 9. Upon receipt of an application for issuance or renewal of a licence, the Village may require the following: a) copies of applicable certification or letters of approval by federal, provincial, municipal or other agencies, professional associations or societies; b) a Criminal Record report from the RCMP; c) proof of liability insurance coverage, in a form acceptable to the Village; d) a fire & safety inspection by the Village’s Fire Chief; e) a building inspection by the Village’s Building Inspector to confirm compliance with the Building Code and/or other applicable municipal bylaws and requirements; f) such other information, documents or materials as the Village may consider relevant to the consideration of the application.
GRANTING OR REFUSING A LICENCE 10. a) Council hereby delegates the authority to grant or refuse licences to the Chief Administrative Officer (CAO) or his or her delegate. b) The CAO may issue a licence where he or she is satisfied that the applicant has complied with the provisions of this bylaw and any other applicable bylaw enacted by the Village for the purpose of regulating the business. [Bylaw 1037] c) The CAO may refuse to issue a licence, provided such refusal is not unreasonable, and without limiting the foregoing circumstances the following may be a basis for reasonable refusal: i) that the applicant has not complied with the provisions of this bylaw or any other applicable bylaw; ii) that the applicant has not complied with all applicable bylaws of the Village regulating buildings, zoning, health and safety;
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iii) that the applicant is not, or fails to continue to be, a fit and proper person to operate a business within the Village; and iv) that the business is not lawful or otherwise not in the best interests of the property owners, residents and other business or institutions in the area of the Village in which the business is to be located, including as determined through compliance with Village bylaws and policies. [Bylaw 1037] d) In issuing, refusing, suspending, renewing or otherwise dealing with a business licence, the CAO may impose such terms and conditions as the CAO deems appropriate, in consideration of provisions outlined in this bylaw, including but not limited to Section 9 of this bylaw, and other business regulation and licensing bylaws. [Bylaw 1037] e) Where the CAO has refused to issue a licence, the applicant shall be informed of the refusal in writing and the reasons for such refusal.
SUSPENSION OF LICENCES 11. a) Council hereby delegates the authority to suspend licences to the Chief Administrative Officer (CAO) or his or her delegate. b) The CAO may suspend a licence if: i) the licensee has ceased to meet the requirements of this bylaw or any other applicable Village bylaw; [Bylaw 1037] ii) the licensee is in contravention of any of the terms or conditions of the licence; iii) the licensee has ceased to meet the requirements to carry on the business on the premises named in the licence; or iv) the business has been inactive for more than 90 days. c) The CAO shall provide notice of suspension of the licence in writing to the licensee, delivered by hand or by registered mail to the address provided on the application. d) The Village shall post a copy of the notice of suspension of the licence in a conspicuous location upon the premises for which the licence was issued. e) No person shall remove the posted notice of suspension from the premises until the licence is reinstated or the licensee ceases to occupy the premises.
RECONSIDERATION 12. a) Any person whose application for a licence has been refused or suspended under this bylaw or any other Village bylaw regulating business licensing may appeal to
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the Council, by providing a written request for such reconsideration to the Village office. [Bylaw 1037] b) Upon receipt of a request for reconsideration, the Council shall provide the applicant or licensee, as the case may be, with an opportunity to be heard, and may confirm or may set aside the decision on such terms as it deems appropriate, and the applicant or licensee, as the case may be, shall be advised in writing of Council’s decision and the reasons for such decision.
REVOCATION OF LICENCES 13. a) Council may revoke a licence for reasonable cause in accordance with the provisions of the Community Charter, after providing the licensee an opportunity to be heard in open meeting. b) A written notice shall be delivered by hand or by registered mail to the licensee at the address provided on the application at least 10 days prior to the Council meeting, advising the date of the Council meeting where Council will consider whether to revoke the licence. c) At such meeting, Council shall give the applicant an opportunity to be heard and the licensee shall be advised in writing of Council’s decision and the reasons for such decision. d) If Council revokes a licence, a notice of revocation shall be conspicuously posted upon the premises for which the licence was issued. e) No person shall remove the posted notice of revocation from the premises until the licence is reinstated or the licensee ceases to occupy the premises.
NOTICE 14. Where a notice is required to be given to an applicant or licensee, as the case may be, under any of the provisions of this bylaw, such notice shall be deemed to be satisfactorily given if delivered by hand to such applicant or licensee or sent by registered mail to the applicant or licensee at the address shown on their application.
SCHEDULES 15. Schedule ‘A’ attached hereto forms part of this bylaw.
SEVERABILITY 16. The provisions of this bylaw are severable and the find of ultra vires of any one section or sections by a court of competent jurisdiction shall not affect the validity of the remainder of the bylaw.
ADMINISTRATION & ENFORCEMENT 17. a) The Chief Administrative Officer, Corporate Officer, Finance Officer, Protective
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Services Manager, and Building Inspector may administer and enforce this bylaw. b) Any person who contravenes any provision of this bylaw is guilty of an offence and is liable on summary conviction to a fine of not less than $1,000 and not more than $10,000 in accordance with Section 263 of the Community Charter.
REPEAL 18. The following bylaws are hereby repealed in their entirety upon adoption of this bylaw: a) ‘Village of Cumberland Business Licence Bylaw No. 299, 1968’; b) ‘Village of Cumberland Business Licence Amendment Bylaw No. 479, 1980’; c) ‘Village of Cumberland Business Licence Amendment Bylaw No. 496, 1981’; and d) Any amendments to the above bylaws.
READ A FIRST TIME THIS 14TH DAY OF SEPTEMBER 2009. READ A SECOND TIME THIS 13TH DAY OF OCTOBER 2009. READ A THIRD TIME THIS 13TH DAY OF OCTOBER 2009. RECONSIDERED AND ADOPTED THIS 26TH DAY OF OCTOBER 2009.
______Mayor Corporate Officer
Not the official bylaw: This copy of the Business License Bylaw is not the official Bylaw. It is consolidated for convenience, to include the following amendment bylaws. If there are any discrepancies between this unofficial consolidated version of the bylaw and the following amendment bylaws, the amendment bylaw prevails.
Bylaw # Date Description 1037 Nov 14, 2016 Adds regulations for Medical Marijuana dispensaries 1086 Sep 24, 2018 Amends regulation of medical marijuana dispensaries and adds regulation of cannabis retail and recreational cannabis facility
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Schedule A
Licence Fees
1. Licence Fee (for applicable licence period) $110.00 2. Licence Fee for Cannabis Retail, Recreational $3,250.00 Cannabis Facility, OR Medical Marijuana Facility 3. Fire & Safety Inspection $100.00 4. Criminal Record Check $40.00 5. Building Inspection $50.00
-28- 2673 Dunsmuir Avenue PO Box 340 Corporation of the Cumberland, BC V0R 1S0 Telephone: 250-336-2291 Village of Cumberland Fax: 250-336-2321 Email: [email protected]
Business License Application This is the application for a Resident Business, a Non-Resident Business, and an associated Inter-Community Business Licenses as defined below:
BUSINESS means any activity in which goods and services are exchanged for monetary gain. means commercial activity carried out on or in a property zoned Commercial or Industrial RESIDENT within the Village.
NON- means a business that is located on or in a property within a regional district and where the RESIDENT commercial activity takes place within the Village.
INTER- means a mobile business that is located on or in a property within the Village and where the COMMUNITY activity takes place in other participating municipalities: City of Campbell River City of Duncan District of Lantzville City of Parksville Town of Comox Town of Ladysmith City of Nanaimo City of Port Alberni City of Courtenay Town of Lake Cowichan District of North Cowichan Town of Qualicum Beach Village of Cumberland Step One: Preparation for Application Before submitting an application, the general characteristics of the application should be discussed with municipal staff. This will help familiarize the applicant with the Village’s basic requirements with respect to zoning, public health and safety and other considerations that may affect the application. Submit Your Application Step Two: (which must be accompanied by the following information to be deemed complete) 1. Complete application form signed by the applicants. If the applicant is not the Owner of the property a letter of agency which authorizes the applicant to operate a business is required. 2. If your business involves a specialized trade or a professional designations, a list of the names of employees and their trade or license number or designation. 3. Proof of Health Approval for personal service or food service is required. 4. Businesses which will require liquor licensing will be accompanied by the Liquor License application. However the License will not be issued until the Liquor License is approved. As every application or renewal is unique, the following is a list that the applicant may be required to 5. provide: a) copies of applicable certification or letters of approval by federal, provincial, municipal or other
agencies, professional associations or societies; b) a Criminal Record report from the RCMP; c) proof of liability insurance coverage, in a form acceptable to the Village; d) such other information, documents or materials as the Village may consider relevant to the
consideration of the application.
-29- Business License Application Page 2
Step Three: Application Process Overview
1. The complete application is received and processing begins.
2. Planning reviews the application pursuant to the land use requirements. When completed she may make a recommendation for approval, and may include conditions for approval.
3. The Fire Chief reviews the application from his perspective of the Fire Code requirements for the proposed use. He may, if he deems it appropriate carry out an inspection of the proposed premises. When completed he may make a recommendation for approval, and may include conditions for approval. 4. The Building Inspector reviews the application from his perspective of compliance with the BC Building Code requirements for the proposed use. He may, if he deems it appropriate carry out an inspection of the proposed premises. When completed he may make a recommendation for approval, and may include conditions for approval.
5. Public Works reviews the application from his perspective of municipal servicing requirements for the proposed use. He may, if he deems it appropriate carry out an inspection of the proposed premises. When completed he may make a recommendation for approval, and may include conditions for approval. 6. Bylaw Enforcement reviews the application from his perspective of past conformance with Village requirements for the proposed use. He may, if he deems it appropriate ,carry out an inspection of the proposed premises. When completed he may make a recommendation for approval, and may include conditions for approval. 7. The CAO reviews the application, and any recommendations made by the staff. If he deems it appropriate, When completed he may approve, deny, or defer the application for further information for clarification. His approval may include conditions that have to be met, prior to the Business being opened to the public. 8. Administration staff advises the applicant that the Business License has been approved. They will tell you what the License fees are as required by Schedule A of the Corporation of the Village of Cumberland Business License Bylaw No. 896, 2009 and in the Inter-Community Business Licence Bylaw 2013, No. 995 (if applicable). When all fees are paid and conditions met, the License will be issued. 9. Business Licenses are valid for the calendar year. Renewal notices are sent out the beginning of December. Failure to pay for the next years’ license means the License is no longer valid, expires, and a new application may have to be made. *Please note: During processing, applicants are notified by email or telephone of the outstanding item(s) or necessary upgrades etc. If there has been no return call/email or action within 15 days, a written notice outlining the deficiencies is sent to the applicant. If there is Please note that this form can be used for individual applications as well as any combination ie. just a Home Occupation, or Home Occupation and Inter-Community not satisfactory action for a further 15 days, the file is deemed to be abandoned and the file is put away.
Resident or Non-License (pro-rated July to December) $110/$55 Fire & Safety Inspection $100 Fees Criminal Record Check $40 Building Inspection $50 Inter-Community License (no pro-ration) $150
-30- 2673 Dunsmuir Avenue PO Box 340 Corporation of the Cumberland, BC V0R 1S0 Telephone: 250-336-2291 Village of Cumberland Fax: 250-336-2321 Email: [email protected]
Application for Business License
This is an application for (please check one):
Resident Business License Resident & Inter-Community Business License
Non-Resident Business License Non-Resident & Inter-Community Business License
Description of Property Affected Not Applicable for Non-resident business
Civic Address: ______
Legal Description: ______
PID: ______Folio: ______
Owner of Property Affected Not Applicable for Non-resident business
Name: ______
Mailing Address: ______
Postal Code: ______Phone: ______Cell: ______
Email: ______
Applicant Same as above or if not, a letter of agency must be provided, found on last page of this application
Name: ______
Business Mailing Address: ______
Business Postal Code: ______Business Phone: ______Cell: ______
Business Email: ______
Name & Type of Business
Business Name: ______
Description of Business: ______
Imperial Metric Gross Floor Area of the Business?
-31- Business License Application Page 2
Employees
Number of Employees
If applicable, Trades Qualification Employees Name or Professional Number
The following section to be completed for Resident Business applications Only
Days and Hours of Operation
Days of the week: Hours:
Vehicle Parking & Loading & Bike Parking
Additional on-site vehicle parking, loading area(s), and bicycle parking may be required. Please contact the Planning Department for this information.
Storage
Will there be any external storage of materials, vehicles, etc? Yes No
Signage
Will there be any new signage? If yes, please contact the Planning Department for signage regulation.
Signature of Applicant
Date of Application Signature
-32- 2673 Dunsmuir Avenue PO Box 340 Corporation of the Cumberland, BC V0R 1S0 Telephone: 250-336-2291 Village of Cumberland Fax: 250-336-2321 Email: [email protected]
Authorization & Appointment of an Agent
I, being the registered owner of
property legally described as:
Civic Address:
Legal Description:
PID: Folio:
hereby give authorization for A Business License to act as my agent in the matter of
It is understood that until the Village of Cumberland is advised otherwise, the Village shall deal exclusively with the above-noted person with respect to the matter noted above.
Date Signature of Owner
-33- COUNCIL REPORT
REPORT DATE: June 5, 2019 MEETING DATE: June 10, 2019 File No. 3010 TO: Mayor and Councillors FROM: Karin Albert, Senior Planner SUBJECT: Vacation Rental Regulations
RECOMMENDATION 1. THAT Council receive the June 5, 2019 staff report on the vacation rental regulations. 2. THAT vacation rental regulations be reviewed upon completion of the 2019/2020 Housing Needs Assessment and in conjunction with the review of the Official Community Plan in 2020.
SUMMARY During the fall 2018 rezoning process to permit vacation rentals at 2771 and 2773 Dunsmuir Avenue, some residents expressed concern about noise and nuisance issues of vacation rentals rented out by absentee landlords and the impact of vacation rentals on the long-term rental market. Others emphasized the important role vacation rentals play in providing visitor accommodation. To explore how the vacation rental regulations in the Zoning Bylaw may assist in managing the potentially negative and positive impacts of vacation rentals, Council passed the following resolution at their December 10, 2018 meeting: That staff review the Zoning Bylaw in regard to vacation rentals and report back to Council as soon as possible. (Motion 18-676). A review of existing vacation rentals and other tourism accommodation available in the Village of Cumberland clearly show that without vacation rentals, visitor accommodation options would be very limited. The impact of vacation rentals on long-term rental housing in the Village is more difficult to quantify because one cannot know exactly how many vacation rental owners would rent to long-term tenants if vacation rentals were not permitted or were more restricted. This report reviews existing vacation rentals in Cumberland, seeks to approximate the number of secondary suites and accessory dwelling units available for long-term rental housing, and summarizes tools used by other local governments to regulate vacation rentals in order to reduce both their nuisance impact on neighbours as well as their impact on the long-term rental market.
Page 1 of 14 -34- BACKGROUND Vacation rental refers to the use of a residential dwelling to provide temporary accommodation for paying guests. As per the Zoning Bylaw No. 1027, 2016 rental for periods longer than a term of four weeks is considered a residential use. Vacation rentals are considered a commercial use of residential property and require a business licence.
Public concerns In 2018 an application was approved to rezone properties at 2771 and 2773 Dunsmuir Avenue to permit vacation rentals. Leading up to and during the public hearing on the Zoning Bylaw amendment, the Village received a number of comments for and against permitting vacation rentals on the two Dunsmuir Avenue properties and in other areas of Cumberland. Following is a summary of the comments received during that rezoning process. Concerns expressed Vacation rentals are taking away from the limited long term rental housing stock; limited availability of long-term rental options in the Village drives up the rental rates; Cumberlands’ vacation rental bylaw is inadequate in protecting the residential rental market; the lack of affordable housing, especially rental housing, should be addressed before additional rental stock is removed from the market by allowing vacation rentals in additional zones; absentee landlords can rent their properties as vacation rentals. This means there is little oversight on activities and noise levels of short-term renters, at times impacting neighbours; and vacation rentals should have to be owner occupied. Comments received in support of vacation rentals Vacation rentals: help pay homeowners’ mortgages; provide short-term stays for people looking to buy homes in Cumberland or visiting as tourists; accommodate tourists in the downtown core which is good for retail businesses and restaurants; allow to host prospective employees considering to relocate to Cumberland versus having to house visitors at hotels in Courtenay; and fill the gap for accommodation since there are no hotels in the community.
From the above comments, the following three key themes or concerns emerge: 1. Vacation rentals play an important role in providing tourism accommodation; 2. Vacation rentals take up units that may otherwise be rented to long term tenants; and 3. Vacation rentals can create nuisances for neighbours, especially if no owner or other permanent resident is on site.
Page 2 of 14 -35- Contribution of vacation rentals to tourism accommodation While tourism accommodation directly benefits the owner and any employees, it also benefits the local economy through spending in the retail and service sectors. Spending on accommodation and food represents a significant component of tourism spending. According to a report by Destination British Columbia on the value of tourism, accommodation and food services generated over one third (35.5 %) of every tourism dollar spent in BC in 2015. Tourism also generates income in other sectors, such as retail and transportation. The Village of Cumberland Economic Development Strategy identifies the lack of tourist accommodation as a key challenge to reaping the economic benefits of growing tourism to the Village. While the number of tourists visiting Cumberland is growing, this is not resulting in more overnight stays because of a lack of places to stay. One of the action items in the Economic Development Strategy is to develop an accommodation strategy which would research tourism trends, understand impacts on housing and village culture, define objectives and develop and prioritize alternatives. Among the options the strategy may explore expanding camping, attracting a hotel and/or motel, and reviewing vacation rental regulations. The Village does not have data on the relative importance of the tourism accommodation sector. However, it is clear from the many visitors that Cumberland welcomes throughout the year, that tourism plays a significant role in the local economy, with accommodation being one component of that.
Number of vacation rentals in Cumberland Currently, nine homes in Cumberland hold a business licence for vacation rental business. However, there are also a large number of unlicensed vacation rentals in Cumberland. The total number of vacation rentals retrieved online at homeaway.com on May 31, 2019 was 42. The total number of rooms available for rent on that day was 94 and the total capacity of the vacation rentals was 169 guests. Those numbers may change from week to week since some vacation rental owners may only rent out their additional dwelling for part of the year or while they are away. See Table 1 below for a summary and Appendix 1 for the individual listings (note that the Waverly Hotel listed its two rooms on a vacation rental site – since they are a hotel, their two rooms were subtracted from the total).
Table 1: Vacation Rental Listings in Cumberland retrieved May 31, 2019 In other Vacation Number of Number of Capacity In R-1A* residential Rental Listings Beds Bedrooms zones* 42 169 94 64 32 10 * The numbers in the zones cannot be verified - locations provided online are approximate. About three quarters (32) of vacation rentals are located in the Residential Infill (R-1A) zone where they are a permitted use with a business licence. About one quarter (10) appear to be located outside of the R-1A.
Page 3 of 14 -36- Commercial tourist accommodation in Cumberland Cumberland has several accommodation businesses in the Village core and a campground, as shown in table 2 below. The commercial accommodations have the capacity to host 34 guests. The campground can host approximately 190 visitors.
Table 2: Hotel type accommodation in Cumberland Business Total Number Dormitories Serviced Unserviced Group Capacity of Rooms Campsites Campsites Campsites Cumberland Hotel* - - - - Waverly Hotel 4 2 - - (rented via AirBnB) Riding Fool Hostel 30 6 2 (6 beds ea.) - Cumberland Lake ~190 - - 18 41 1 Park Campground Total 224 12 2 18 41 1 *Even though called a hotel, the Cumberland Hotel currently does not rent rooms. In other jurisdictions, hotels have raised concerns about loss of revenue and inequity related to having to pay a hotel tax while vacation rentals do not. This is less of a concern in Cumberland since, currently, neither vacation rentals nor other tourism accommodation in the Village pay a hotel tax. Based on a conversation with one vacation rental operator, the greater concern at this time is that there are not enough visitor accommodations in Cumberland and tourists are finding accommodation in Courtenay resulting in lost tourism spending at Cumberland businesses. Cumberland’s zoning bylaw regulations are generally very permissive, allowing vacation rentals in its largest residential zone, the R-1A zone, and in the Recreation One zone (RE-1).
Rental housing need in Cumberland In 2016, Cumberland had 1,565 households and 415, or 26.5%, of those were rental households (Statistics Canada). The census data does not identify the type of accommodation occupied by renter households but, given the limited number of rental apartments in Cumberland, it can be assumed that many either rent a single family dwelling or live in a secondary suite or accessory dwelling unit. The total number of secondary suites and accessory dwelling units in Cumberland is approximately 200 (based on properties that have a second house number +/- 20). If Cumberland has an estimated 200 secondary suites and accessory dwelling units and approximately 361 of the 42 listed vacation rental units are located within either a secondary suite or accessory dwelling unit, that would mean an estimated 18% of secondary suites and accessory dwelling units in Cumberland are used as vacation rentals (36/200x100). The use of the remainder, an estimated 164, or 82%, would house family members or long term renter households.
1 Appendix A: Vacation Rental Listings shows six listings that have three bedrooms and can accommodate five to nine guests. These are assumed to be principal dwellings. The remainder of the listings, or 36, are assumed to be secondary suites or accessory dwelling units. Page 4 of 14 -37- Since 415 households identified as renter households in the 2016 census, that means about 164, or 40%, of renters in Cumberland live in a secondary suite or accessory dwelling unit. The remainder are presumably living in a rental apartment or are renting an entire house. Assuming most suites and accessory dwellings would be rented to long-term tenants if vacation rentals were not an option, about 36 additional units could potentially be available for long-term rentals. It is more difficult to make assumptions with respect to options for property owners who rent out their entire home as a vacation rental. A certain number may rent out their home for only a few weeks out of the year when they are away and would never rent to a long-term tenant. Others, whose primary residence is elsewhere, may rent out their second home/recreational property as a vacation rental for most of the year but reserve it for themselves when they vacation in Cumberland for a few weeks of the year. Yet others, who have a second property in Cumberland for investment purposes, would have the option to rent their property to a long-term renter. As the above discussion shows, it is difficult to quantify exactly how many short-term vacation rentals are taking up potential long-term rental housing stock. Even if the Zoning Bylaw regulations were changed to prohibit vacation rentals outright, the nine that are in compliance with the Zoning Bylaw and have a valid business licence would be permitted to continue to operate as legally non-confirming2. That means a maximum of 31 units, and likely somewhat less, could become part of Cumberland’s rental housing stock. Following is a brief snapshot of affordable rental housing need in Cumberland. The 2016 Housing Needs Assessment conducted by Thomson and Krause for Cumberland found an average rental vacancy rate of 2%. A rental market is considered healthy when vacancies are between 3% and 5%. Low vacancy rates put upward pressure on rents. Combined with lower than average incomes of tenants, this creates an affordability issue for renters. According to the 2016 Census, 42.2% of Cumberland rental households spend more than 30% of their income on shelter costs3. This compares to 17.7 % of owners. Eleven percent of Cumberland renters live in subsidized housing. Given that lack of affordability affects 42.2% of rental households, greater availability of rental units of any type as well as more affordable rental rates would ease their situation. Tighter regulation of vacation rentals could add to the available long term rental stock; however, other measures should also be explored. Cumberland will have a better understanding of current vacancy rates, rental housing stock and rental trends upon completion of the housing needs assessment planned for late 2019/early 2020 – subject to grant approval.
2 If a permitted use in the Zoning Bylaw is changed, those properties that have that use at the time that new regulations are adopted and continue it without an interruption of more than 6 months, are permitted to continue the use. The use is considered ‘legally non-conforming’ with the new Zoning Bylaw regulations. 3 According to BC Housing and the Canadian Mortgage and Housing Corporation, housing is considered affordable when a household spends no more than 30 percent of pre-tax household income on shelter. Page 5 of 14 -38-
Nuisance and noise impacts of vacation rentals on neighbours and enforcement
The Bylaw Enforcement Officer responds to noise and nuisance complaints; however, he does not necessarily know whether the offending noise or nuisance resulted from a vacation rental use. Complaints from vacation rentals are not tracked separately from other noise or nuisance complaints. In addition, some neighbours may contact the RCMP instead of the Village or seek to address the issue directly with the neighbour. As per Council’s Bylaw Enforcement Policy, adopted in November 2012, the Village does not formally inspect properties to enforce all of its bylaws on a regular basis. However, the Village Bylaw Enforcement Officer responds to and investigates residents’ complaints.
The Bylaw Enforcement Policy identifies the business licence bylaw as one of five Village bylaws that are enforced pro-actively – however, enforcement of vacation rentals is a problematic and expensive endeavour under the current regulatory and licensing regime, as the Bylaw Enforcement Officer would need to rent a space to determine if it was actually being used for the illegal use. Contravention of the Business Licence Bylaw, No. 896, 2009, e.g. operating a business without a licence, can result in a minimum fine of $1,000 and up to $10,000 on summary conviction. Changes are planned for the upcoming Business License Bylaw review that will make enforcing vacation rental infractions easier (including language that it is an offense to advertise a business without a business license). Under the Municipal Ticket Information Bylaw No. 1053, 2017, the ticket fine for carrying out a prohibited use in a zone, e.g. a short term rental outside of the R-1A zone, is $1,000. The fine for noise which disturbs is $50 for the first offence, $100 for the second offence and $150 for third or continued offences.
REGULATING VACATION RENTALS The challenge for Cumberland is to determine how best to regulate vacation rentals to respond to the above three challenges – recognize vacations rentals contribution to the tourism economy, increase the existing rental housing stock and minimize nuisances resulting from vacation rentals. Cumberland regulations The Village of Cumberland Zoning bylaw No. 1027, 2016 currently regulates vacation rentals through the following provision: 4.15 Vacation Rental a) No noise, vibration, smoke, dust, odors, heat, glare, electrical or radio disturbance detectable beyond the property boundary shall be produced by the vacation rental. b) The use of a principal dwelling unit and accessory dwelling units are permitted to operate as vacation rental instead of the principal residential use. c) Meals may be provided to customers of a vacation rental operation only and not the public. d) Any person intending to operate a vacation rental shall hold a valid business licence from the Village. Vacation rentals are permitted in the R—1A Infill zone, the RE-1 Recreation and Tourism Zone as well as in the Village Core Commercial Mixed-Use zone (VCMU-1) only at 2771 and 2773 Dunsmuir
Page 6 of 14 -39- Avenue. Properties used as vacation rentals do not have to be occupied by the owner or a permanent resident while being rented out. Vacation rentals are permitted on over half of residential properties in the Village. The R-1A and RE-1 zones make up 759 or 54% of residential zoned properties in the Village. At $110 per year, the business licence fee is lower than in other municipalities researched (see Appendix B). Following is a brief review of approaches to regulating vacation rentals and practices in other jurisdictions.
Vacation rental regulations in the Comox Valley Courtenay and Comox do not explicitly regulate vacation rentals in their zoning bylaw. However, they are considered a commercial use of a residential property and are not permitted. A brief scan of online vacation rental listings shows that they are being advertised in both municipalities in spite of the prohibition. Courtenay and Comox’s zoning bylaws do permit Bed and Breakfast accommodation. B&B’s are permitted in some residential zones as a secondary use of a single-family dwelling. The B&B operation has to be within a dwelling, occupied by the owner of the dwelling and be conducted by household members. The regulations do not permit guests to occupy a separate dwelling such as an accessory dwelling unit. Cumberland had similar B&B regulations prior to the adoption of the Zoning Bylaw No. 1027 in 2016. Similarly to Courtenay and Comox, the Comox Valley Regional District’s current Zoning Bylaw also does not permit vacation rentals. However, the Regional District permits Bed and Breakfast accommodation. In order to clarify that vacation rentals are not permitted unless they operate like a B&B, the CVRD recently proposed to include a definition for vacation rental in their Zoning Bylaw. This raised concern among property owners who, possibly unbeknownst to them, have been operating vacation rentals illegally. In response to the concerns expressed by vacation rental operators, the CVRD is planning to review vacation rentals through a separate process from the current zoning bylaw review. Bed and Breakfasts fall under the same regulations as vacation rentals in Cumberland since vacation rentals may serve meals to their guests. B&B’s that existed outside of the R-1A zone prior to 2016 are legally non-conforming to the new Zoning Bylaw regulations.
Regulatory tools and practices Local governments have a number of tools at their disposal to regulate vacation rentals. See Attachment B for a comparison of seven different jurisdictions including Cumberland. Tools include: 1. Business licensing – all of the jurisdictions researched use this tool except Hornby Island which does not have the power to issue business licences under the Islands Trust Act. Powell River, Victoria and Tofino require that the business licence number be listed on print, online advertisements or promotions of the rental. This allows discerning guests to identify which businesses are operating legally with a licence. It also assists with bylaw enforcement since those that do not list a licence number can be identified for enforcement of the Business Licence Bylaw.
Page 7 of 14 -40- 2. Distinguishing between year-round and seasonal vacation rentals – Powell River, Victoria and Nelson have two types of business licences, one for owners who are renting out a space throughout the year and one for owners who may only rent out their home, a suite or accessory dwelling on occasion, possibly while they are away. Hornby Island is unique in that it only permits one rental within a seven day period to reduce turn-over. It is likely that this regulation is difficult to verify and enforce. 3. Residency and Type of Dwelling Units – it is common for municipalities to require a proof of principal residency on the property. This does not necessarily mean that the unit has to be owner occupied while guests are staying in the rental. However, a few municipalities, such as in Ucluelet, require the property to be owner occupied while the vacation rental is in operation. This is done in order to reduce the likelihood of party houses and nuisances to neighbours. Out of the jurisdictions researched, only Tofino prohibited the principal residence from being rented out. The other jurisdictions permit vacation rentals in any type of dwelling. 4. Location and Number Restrictions – All of the jurisdictions permitted vacation rentals only in certain residential zones. Powell River and Nelson put a cap on the total number of vacation rentals permitted, set at 10 and 110 respectively. Nelson also limits vacation rentals to a maximum of three per block. The cap and limit per block are specified in the City’s business licencing bylaw. Under a cap system, business licence renewals are given priority and new licences are issued on a first come first serve basis until the cap is reached. 5. Parking and Signage Requirements – All of the communities researched require parking to be allocated to vacation rentals. Hornby Island requires posting of a sign with the name and phone number of the owner or agent who will be available 24/7 to deal with any problems while the vacation rental is in use. Other jurisdictions require the vacation rental owner or operator to provide contact information to immediate neighbours and have someone available to respond in case of problems. Appendix B provides an overview of different regulatory tools and their use in different jurisdictions. Discussion While there are a myriad of regulatory tools and approaches available, generally, the more complex the regulation, the more difficult and time consuming it becomes to enforce. For example, when Tofino decided to shift from complaint-based to proactive enforcement, the municipality had to dedicate one full-time person to business licence inspections and enforcement for short-term rentals. While Cumberland does not have as many vacation rentals as Tofino, experience with proactive enforcement in 2017 demonstrated that it takes considerable bylaw enforcement staff time. If a proactive approach to compliance is desired, host compliance software is available to assist with registration, address identification and compliance monitoring. Nonetheless, bylaw enforcement staff time is required to conduct site visits and seek statements from guests or neighbours. Given other requirements for the Village Bylaw Enforcement Officer’s time, the complaint driven approach makes the most sense for Cumberland at this time. In order to have vacation rental owners take responsibility for resolving issues and complaints by neighbours, the Village could require that landlords post their or their agent’s contact information Page 8 of 14 -41- on a sign outside of the vacation rental property, on their online listing and/or provide it to neighbours within a 75.0 metre radius of the rental (a 75 metre radius would be consistent with the notification requirements for bylaw amendments in the Village’s Procedures Bylaw). The Village could also require that vacation rental properties be owner occupied. However, this would prevent those property owners who only rent out their property while they are away from doing so. It is important to remember that this type of occasional short-term vacation rental does not impact the long-term rental housing market. Instead, Cumberland could consider a primary residency requirement to ensure that investment properties are not used as vacation rentals but are part of the long-term rental housing stock. A primary residence is the place where a person usually lives; the residence that qualifies for the home owner grant toward a person’s property taxes and which is the address on their driver’s licence. Proof of primary residence would need to be provided at the time that the business licence is purchased. In order to protect the long-term rental housing stock, Cumberland could also place a cap on the total number of vacation rentals permitted in the Village. Where that cap is to be set should be explored with residents and vacation rental operators in order to understand the level of support for a cap, its possible contribution to the availability of long-term rental housing and its impacts on operators and the local tourism industry. Staff recommend that these and other options to increase availability of affordable rental housing be explored during the 2020 Official Community Plan review and once the housing needs assessment planned for late 2019/early 2020 has been completed and more data is available to inform policies and strategies. This report could be forwarded to the Homelessness and Affordable Housing Select Committee and Economic Development Committee for discussion and comment. If the Zoning and/or Business Licence bylaws are amended, existing licensed vacation rental operations that do not comply with the new regulations will be legally non-conforming. That means they can continue to operate as they have under the old regulations. For example, if a primary residency requirement is introduced, any of the vacation rentals with a valid business licence where the property is not the owner’s primary residence, may continue to operate. However, if the vacation rental use on their property ceases for more than six months and they wish to re-introduce it, they will have to comply with the new regulations. Operations that do not have a valid business licence at the time that a Zoning Bylaw amendment is passed, will need to follow the new regulations.
FINANCIAL IMPLICATIONS
None.
OPERATIONAL IMPLICATIONS The review of Zoning Bylaw regulations are part of the services provided by the Development Services Department. Further review and consultations on the vacation rental regulations will shift staff time away from other projects and priorities. Enforcement of vacation rental regulations is currently complaint driven. If more enforcement is desired, less time would be spent on other enforcement issues.
Page 9 of 14 -42- STRATEGIC OBJECTIVE
Comprehensive Community Planning (f) Develop and implement an economic development strategy (g) Implement the Affordable Housing Implementation Framework
ATTACHMENTS Appendix A: Vacation rental listings in Cumberland Appendix B: Overview of Municipal Regulations of Short-Term Rentals
CONCURRENCE Ken Rogers, Manager of Development Services Kaelin Chambers, Economic Development Coordinator James Abrams, Bylaw Enforcement Officer
OPTIONS 1. Review vacation rental regulations upon completion of the 2019/2020 Housing Needs Assessment and in conjunction with the review of the Official Community Plan in 2020. 2. Direct staff to amend the vacation rental regulations in the Zoning Bylaw to require proof of primary residency by operators and to establish a cap on business licences issued and leave other changes to be explored as part of the 2020 OCP Review and the 2022 Zoning Bylaw review. 3. Refer this report to the Homelessness and Affordable Housing Select Committee and Economic Development Steering Committee for comment. 4. Any other action deemed appropriate by Council.
Respectfully submitted,
______Karin Albert Senior Planner
______Sundance Topham Chief Administrative Officer
Page 10 of 14 -43-
Appendix A: Vacation Rental Listings in Cumberland (retrieved May 31, 2019 from homeaway.com)
# of # of # of Vacation Rental Type Price guests bedrooms beds 33 ft Dutchman Aspen Trailer Camper/RV 6 1 5 $ 109 Apple Tree House Entire house 4 2 3 $ 120 Bridal Alley Cottage Guest Entire cottage 3 1 2 $ 115 House Casa Velo Entire guest suite 4 1 2 $ 85 Casa Verde Entire house 5 2 3 $ 140 Character in heart of Entire guest suite 6 3 4 $ 150 Cumberland Coal Town Cottage Entire cottage 5 3 3 $ 150 Entire guest Cozy Cumberland Cottage 4 0 2 house/studio $ 80 Cozy Cumberland Suite Entire guest house 4 1 1 $ 89 Cozy private room in heart of Private room in 2 1 1 $ 51 Cumberland townhouse Crooked Cottage Entire cottage 2 1 1 $ 85 Cumberland backyard Entire guest 3 0 2 $ 74 hideaway house/studio Cumberland Carriage House Entire guest house 3 1 1 $ 76 The Cumberland Carriage Entire guest house 3 1 1 $ 109 House Cumberland Charm, Modern Entire house 5 2 2 Interior $ 120 Cumberland Guest House Entire house 6 3 3 $ 135 Cumberland Headquarters Entire guest suite 4 1 2 $ 95 Guesthouse Cumberland Mountain Entire guest house 4 1 2 $ 99 Guesthouse Cumberland Radhaus Entire guest suite 4 2 3 $ 88 Cumberland Residence Private room 3 1 1 $ 90 Cumberland Woods Retreat Entire guest suite 4 1 2 $ 65 Executive family house Entire house 6 3 3 $ 300 Foothills vacation suite Entire guest suite/studio 4 1 2 $ 85 Happy Campers B&B Camper/RV 2 1 3 $ 80 Home away from Home Entire guest suite 6 2 2 $ 78 Hotel Room 101 (Waverly) Private room in hotel 2 1 1 $ 76 Hotel Room 102 (Waverly) Private room in hotel 2 1 1 $ 76 Itsy Bitsy but Very Private Entire house 2 1 1 $ 89 Single Home Main Street Suite No. 1 Cozy Entire house 4 1 2 $ 99
Page 11 of 14 -44- # of # of # of Vacation Rental Type Price guests bedrooms beds Cove Main Street Suite no. 2 Urban Entire guest 3 0 2 Oasis house/studio $ 80 Main Street Suite No. 3 Simple Entire guest 2 0 1 $ 69 Pleasure house/studio Main Street Suites (Downtown Entire house 9 3 5 $ 239 Cumberland) One room in the Heart of Private room in house 2 1 1 $ 50 Cumberland Sea to Sky Master Entire house 7 3 5 $ 226 Sea-to-Sky Airbnb Entire guest suite 5 2 2 $ 73 Spacious 2 bedroom Entire apartment 4 2 2 $ 70 Cumberland suite Spacious Cumberland Getaway Entire guest suite 4 1 2 $ 85 w/ secure bike storage Stansbury’s Guest House Unit C Entire guest suite 4 1 2 $ 89 Stansbury’s Guest House Unit D Entire guest suite 3 1 2 $ 89 Stansbury's Guest House Suite Entire guest house 4 2 2 B $ 132 The Cumberland Vista Entire guest house 4 1 2 $ 155 Trailhead Guest house Entire guest house 2 1 1 $ 80 Your Cumberland getaway Entire suite 4 1 2 $ 72 Zen Den Entire guest suite/studio 4 1 2 $ 59 173 64 94
Page 12 of 14 -45-
Appendix B: Overview of Municipal Regulations of Short-Term Vacation Rentals Powell Municipality Cumberland Hornby Victoria Tofino Ucluelet Nelson River Licencing Business licence required N/A* Business license no. to be listed on print or
online advertising or promotion of rental $1,000/yr $1,500/yr $125 first unit year-round; year round; $200 - Business licence fee $110/yr $450/yr + $50 for each $180/yr $150/yr $1,564 + $150/rm additional short-term short-term Year-round and Seasonal Distinguish between year-round vacation and short-term rental (seasonal rentals, in some municipalities can be rented when owner away) Only one rental permitted in 7 day period to
reduce turn-over Residency and Type of Dwelling Units Primary residency on property required (but owner or long term tenant does not have to be for for on site at same time as rented out) year-round year-round Owner or long-term tenant has to be on site. for year-round Has to be run/operated by household members for short-term Has to be in a separate dwelling unit from the
principal residence Can be in any type of dwelling (single family
dwelling, secondary suite, accessory dwelling)
Page 13 of 14 -46- Powell Municipality Cumberland Hornby Victoria Tofino Ucluelet Nelson River Not permitted in laneway houses Permitted in duplexes in some zones
Location and Number Restrictions Permitted in a specific residential zone or zones N/S 10 year- round 110 year-round Cap on vacation rentals rentals 40 4-months
1 year-round Limit per property 1 2nd up to 6 mths Limit per block 3 Maximum of two beds per bedroom
Maximum of two bedrooms Maximum of three bedrooms Max. of four bedrooms on lots 1 ha or larger Maximum number of guests 8 6 Parking and Signage Requirements 1 per rental 1; 3 for 4 or Varies by 1.5 per Parking spaces 1 per bdrm 1 per unit room more bdrms neighbourhood unit Signage required with name and phone number of owner or agent
Page 14 of 14 -47- Community / Application Review Process Fees Term Renewal Other Policy/Practice Enforcement Population Review is coordinated by Village Business License -$110 / yr 1 year (Jan 1 – Dec Renewal letters, Pro-active the Economic Development Cannabis Business License - $3,250 / yr 31) including invoice and/or OfficerReview is ICBL - $150 / yr are sent in complaint coordinated by Finance Fee is reduced to 50% if issued after June 30. November each driven Department year. 1-2 weeks to complete if Reminder letters information requirements sent again in are complete (at time of January and application) March. Application form estimates Beyond March, maximum 1 month to bylaw is engaged Cumberland process to address non- compliance 2016 Pop. Application form states that applicants are to be 3,753 notified by email or telephone of any gaps and/or outstanding information is required. If no action or follow up is completed within 30 days, the application is deemed abandoned. Capacity/availability of building inspection also impacts processing timelines. Review is coordinated by All business licenses are $150 / year, with the Business Licenses Renewals are License available for short term events such as Complaint Development Services via exception of: expire each year sent one month carnivals and exhibitions basis the Business Licence o Seasonal (6 month) - $75 on February 27th. prior to Offers short term business licenses for a six Carried Inspector o Cannabis Business -$2,500 All new business expiration on month seasonal period (non-renewable) through the Approximately 1-2 weeks o Mobile Vending - $300 licence February 27th. Utilizes a sign bylaw Business Campbell for home occupation. o Exhibitions - $150 / day applications are Renewals can be Provides monthly public reports on business Licence River 3-4 weeks for applications $20 fee for license transfers valid from issue completed online license activity (i.e. new and closed Inspector 2016 Pop. requiring inspection(s) date to the next businesses) 35,138 Process time can vary due expiry date. Mobile vendors must apply for separate to record completeness Seasonal licenses permit and/or application last for six months Collects and reports on licensing complexity and are non- information/data renewable.
-48- Review is coordinated by Onetime fee (perpetual licensing) Website created Each license Loss of yearly revenue of about $40,000 per Pro-active. the Business License Clerk Licensing fee ranges from $50-200 depending on size for renewals and holder is emailed year Bylaw Process requires approx. 10 and type of business. tracking of an online Perpetual licensing has freed up staff time / Department business days business licenses. renewal to capacity. follows up with Licensees are confirm/update Time and money it takes to issue yearly out of Colwood emailed a quick business invoices, collect fees, and distribute licenses compliance information. 2016 Pop. online renewal to does not justify the revenue. businesses that confirm/update No renewal fee is do not and/or 16,859 business collected. those that do information If online renewal not complete No longer use is not completed the renewal Diamond. by Jan 31st, then process. reapplication is required. Review is coordinated by Multiple fees ranging from $100 to $600 / yr Business licenses Notifications sent Offers inter-municipal license in agreement Complaint Administration New licenses issued between April 1 and June 30 are expire on January in January, with with Comox basis Comox Finance enters into system charged 75% of the applicable fee 31 of the year further follow up Provides Temporary and seasonal licenses for Outstanding 2016 Pop. and issues license. Licenses issued between July 1 and December 31, are following the year in events and/or mobile vendors fees sent to 14,828 Processing takes approx. 2 charged 50% of the applicable fee of issue or February/March Utilizes partnership agreement with OneStop receivables weeks Inter-municipal license - $150 renewal (merge mail) Business Registry, which offers integrated Business license amendment fee is $10 business registry services. Applications are reviewed All licensing fees are required up front (with Valid for 1 year Business that Offers separate fees and licensing options for Complaint by Building Department application) (Jan to Dec) continue to businesses requiring a license for less than a basis and coordinated by the Fee schedule includes 23 separate licensing fees operate without year Building Service Clerk ranging from $75 (home occupation) to $1,500 renewal by Offers inter-municipal license in agreement Approval within 1-2 weeks. (Banks) March 1, are with Comox More time allowed for Inter-municipal license (with Comox) - $150 charged a 25% Offers mobile vending license which is complex applications that $20 fee for license transfers late payment fee. inclusive of public use permits (ie park access involve other applications Licensing fees are reduced by 50% after July 31 Business that and includes approved access to multiple (i.e development) 10% discount offered for those that apply/renew prior continue to designated spaces on City lands. Courtenay to the new licensing period (i.e. Dec 31) operate without Bylaw provides additional license 2016 Pop. renewal beyond requirements and/or operating regulations 25,599 June 1 is charged for: a 50% late o Auctioneers payment fee. o Exotic dancing o Circuses and carnivals o Contractors o Door to door sales o Escort services All vehicles operating in the ordinary course of a business undertaking within Courtenay require a commercial vehicle license
-49- Application includes consideration for sign bylaw and instigates sign bylaw application (where applicable)
Review is coordinated by All licensing fees are $100 / yr, except Valid for 1 year 25% late Offers inter-municipal license in agreement Finance Department Events (Carnivals, exhibitions) - $160 / day (Jan to Dec) payment fee for with Lake Cowichan, North Cowichan and License processed within Cannabis - $300 / yr businesses that Ladysmith two weeks of receiving Inter-Community Business License - $170 do not renew by Mobile Food Vendors License is inclusive of Duncan payment Mobile Food Vending License (for private property) - March 1 inter-municipal license 2016 Pop. Application enquiries are $200 / yr Utilizes BizPal to help administer licenses 4,944 directed to Director of Mobile Food Vending License (on public property) - Sign Bylaw Finance $500 / yr Licensing fees are reduced by 50% after July 31 $20 Transfer fee
Bylaw Services review Business license fees are required at time of Valid for 1 year Renewal invoice Separate License for short-term vacation applications and issue all application (Jan to Dec) sent one month rentals business licenses All licenses are $100 / yr and include: prior to Short Term License application and guidelines o Mobile Vending License expiration. are provided o Short Term Vacation Rental License and Renewals must Offers lower license fee for artists collectives/ Fernie o Inter-Community Business Licence - be paid for by Jan co-ops (ie two or more persons selling 2016 Pop. 1 arts/crafts) which is includes permitted access 5,249 to local craft fairs/markets Mobile Vending includes food and goods/retail Mobile vendors must pay a site fee of $250 / yr if located on highways, sidewalk or lands owned by the City Sign bylaw Applications are reviewed Business License (flat rate) – $125 / yr Valid for one year Requires merchants to acquire a Sidewalk Complaint by Development Services Inter-Community Business Licence - $130 / yr from time of Business License to conduct business on city basis but Fort St. John issuance/approval sidewalks (adjacent to existing business) would switch 2016 Pop. Uses BizPal and BC One Stop to proactive if 20,155 too many complaints from public Review is coordinated by Based on type of business. Prices range from $100- Valid for 1 year Renewal notices Licensing fees are reduced by 50% after July Pro-active. the Bylaw Department 600 based on type of business. (Jan to Dec) are sent in 31 Bylaw (License Gibsons Applications can take Average fee is $200 November. Bylaw works closely with the Building Inspector) 2016 Pop. between 3 days to 3 weeks 10% discount offered for those that apply/renew prior Follow up phone Department and Public Works to ensure all works closely 4,605 depending in to the new licensing period (i.e. Dec 31) call, letter are contractors and/or vendors are licensed. with the completeness/complexity provided. Fines building dept to ensure all
-50- are applied for Event Licenses (Carnivals, exhibitions, contractors are non-compliance concerts..etc) can apply for 1,3 or 6 month licensed as well licenses as the Public Applications have a check box to confirm they Works agree to abide by the bylaws and understand department to permits needed for operating. ensure all local vendors they use are licensed.
Review is coordinated by Annual Home‐Based Business Licence $75 Valid for 1 year Renewal invoices First year free! Complaint the Planning Department Annual Business Licence (Non‐Home‐Based) $100 (Jan to Dec) are sent in Online payments available for business basis Review process takes 2-3 Inter‐Community Business Licence $150 November. licenses. Uses Bylaw weeks Transfer of Business Licence $60 If the Licensee Survey added to all applicants and renewals so (license Marijuana Dispensaries and/or Grow Operations $500 does not renew they get ongoing and consistent feedback Inspector) to Late payment charge of 20% if not paid by the end of their Business from local businesses. enforce Lake Country January, Licence as Annual 2% increase each year in the fee cost. business (Okanagan) 30% late fee applied to accounts not paid by end of required by the Mobile Vendors are responsible for all garbage bylaws 2016 February. bylaw, the and recycling associated with the business and Pop.13,015 Transfer of ownership and or location fee of $25.00 Licence Inspector ensuring their operating area is free of litter may cancel the Requires vendors operating on private land to licence. show a letter of permission from the land owner, as well as a site plan that is subject to the input/approval of the License Inspector Includes business survey questions in license application and renewals Review is coordinated by One time license fee for resident and home Perpetual Licenses Renewal is done Perpetual license. Complaint Administration occupations. (no expiry) online each year Reduction in staff time to process applications basis City View program is used Business licence - $100 (one time) and no fees are and chase down receivables. Langford to distribute to each Businesses with commercial spaces over 5000 sq. ft - required to be Businesses complete an online renewal. 2016 Pop. department. $200 paid. Utilizes licensing data Applications are processed Intercommunity Business License (no additional fee) 15 within 10 days
Pemberton Review is coordinated by Finance Department 2016 Pop.
Review is coordinated by Proactive - will the Business License Clerk switch to Penticton complaint basis 2016 Pop. dependent on staffing and priority
-51- Review is coordinated by Although captured within the existing business Complaint Administration licensing, the community of Port Hardy requires basis all marine based businesses to provide proof of liability insurance ($2M minimum) and name the
District of Port Hardy as an “additional insured”.
Port Hardy also allows for “Temporary Licensing” Port Hardy which allows applicants to a apply for a 2016 Pop. Temporary Business Licence for those businesses that do not conform to existing zoning, building or any other such applicable bylaws of the District of Port Hardy. This license is then supported by the applicant via a Performance Bond or other security in the amount of one hundred twenty-five percent (125%) of the value of deficiency(s).
-52- COMMITTEE OF THE
WHOLE REPORT
REPORT DATE: October 7, 2020 MEETING DATE: October 26, 2020 TO: Mayor and Councillors FROM: Ryan Coltura, Manager of Recreation SUBJECT: Financial Assistance in Recreation (FAIR) Program
RECOMMENDATION THAT Council approve the implementation of the Financial Assistance in Recreation Program to increase access to recreation for low income residents of Cumberland starting in 2021.
PURPOSE The purpose of this report is to present the Financial Assistance in Recreation (FAIR) Program intended to help low income residents of Cumberland access recreation opportunities and to introduce Phase 1 of the Low Income Regional Recreation All Access Pass.
PREVIOUS COUNCIL DIRECTION
Date Resolution 9/9/2019 THAT Council direct staff to work with the Comox Valley Regional District’s member municipalities to develop options for a low income regional recreation all access pass in the Comox Valley.
BACKGROUND The Village of Cumberland recognizes the value of participating in recreation and believes all residents, regardless of financial circumstances, should be able to access programs and services offered through Cumberland Recreation. Our current practices to reduce financial barriers include maintaining affordable admission and membership fees, offering a variety of low cost and no cost programs and events, and accepting individual child grant funding from organizations like Canadian Tire Jumpstart and KidSport. The Village of Cumberland does not currently offer any further financial assistance to low income individuals or families by means of subsidized or waived fees. As per the Council resolution Village staff joined a regional working group to investigate options for a Low Income Regional Recreation All Access Pass. With each local government already operating its own financial assistance program (with the exception of Cumberland) and the numerous challenges associated with tracking resident and non-resident usage between the
Page 1 of 3 -53- various facilities the working group determined that a true low income “regional all access” pass was not feasible at this time. Instead the working group has proposed that Phase 1 would see each local government retain their individual financial assistance programs. By all agreeing to eligibility requirements and use of a joint form applications accepted into any one of the municipal government programs (City of Courtenay, Town of Comox, Village of Cumberland) would automatically qualify for the Comox Valley Regional District financial assistance program and its related benefits. This approach allows each local government to determine the level of financial assistance they want to provide to their residents while benefitting the applicants by streamlining the application process. Phase 1 is proposed to roll out later this fall so that applications for financial assistance can begin being processed for use in 2021. Phase 2 is intended to be a partnered program with all of the member municipalities utilizing a single unified form and shared benefits. Discussions around Phase 2 roll out will continue into 2021 and timelines will be dependent on the success of Phase 1. Financial Assistance in Recreation (FAIR) Program In order for the Village of Cumberland to participate in this joint initiative we first needed to develop our own low income assistance program. The proposed FAIR Program is open to Village of Cumberland residents with income levels that fall below the Low Income Cut Off Rates. This is the same eligibility requirement used throughout the Comox Valley. National Council of Welfare Estimates of Stats Canada Low-Income Cut-offs Rates # in 1 2 3 4 5 6 7 & over Household Income $21,687 $26,997 $33,190 $40,298 $45,705 $51,548 $57,392 Under
Once approved each applicant would receive their choice of either 50 free admissions to the Cumberland Recreation Centre or 50% off of an annual membership. The admissions and the membership are restricted to use by the applicant only and are non-transferrable. It would provide access to services including the fitness studio, squash courts, climbing wall, and drop-in programs such as parent and tot, floor hockey, basketball, and table tennis. Below is a summary of the low income benefits provided throughout the region: Government Program Benefits Village of Financial Assistance in 50 free admissions or 50% off an Cumberland Recreation annual membership Comox Valley Providing Leisure Access for You 52 free admissions, 1 free program, Regional District and 4 programs at 50% off City of Courtenay Recreation Access Program 52 free admissions and an annual scholarship amount to be used towards registered programs Town of Comox Recreation Inclusion Program 5 free admissions and 4 programs at 50% off
Page 2 of 3 -54-
ALTERNATIVES 1. Council may give direction to staff on any matters related to the proposed FAIR program. 2. Not proceed with any action at this time.
STRATEGIC OBJECTIVE ☒ Healthy Community ☐ Quality Infrastructure Planning and Development ☐ Comprehensive Community Planning ☐ Economic Development
FINANCIAL IMPLICATIONS The FAIR program is intended to provide financial assistance to those individuals and families that would not otherwise be able to afford admission to the Cumberland Recreation Centre. While some of our current users may be eligible for the FAIR program that number is likely limited and not expected to result in any significant loss of revenue. It should be noted however that if demand for the FAIR program is significantly greater than anticipated there is a risk that it may displace those customers that would otherwise be paying full admission. This is especially relevant during COVID where we have had to limit capacity of our various services and programs.
OPERATIONAL IMPLICATIONS Applications for the FAIR program will be received and approved by either Cumberland Recreation or CVRD staff. Usage and stats will be tracked through our recreation software system.
ATTACHMENTS 1. FAIR Application 2021 (DRAFT)
CONCURRENCE Michelle Mason, Chief Financial Officer/Deputy CAO MM
Respectfully submitted,
______Ryan Coltura Manager of Recreation
______Clayton Postings Chief Administrative Officer
Page 3 of 3 -55-
Village of Cumberland P.L.A.Y. 2020 FAIR Program PROVIDING LEISURE ACCESS FOR YOU
FINANCIAL ASSISTANCE IN RECREATION
Residents of Courtenay, Comox, Cumberland and Areas A, B, C of the Comox Valley Regional District are eligible for the CVRD PLAY program. Residents of Cumberland are also eligible for the FAIR program. Both of these programs are for individuals and families who are working low income, on BC benefits and/or the family income before taxes does not exceed the amounts shown below. Dependants over the age of 18 must apply separately.
FORM MUST BE COMPLETED IN FULL PRIOR TO THE ISSUING OF MEMBERSHIP CARDS & COUPON BOOKS. NAMES (First & Last) AGE BIRTH DATE BCID/BC SERVICES CARD # Primary Account Holder
1. 2. 3. 4. 5. 6. 7. 8.
ADDRESS CITY/TOWN POSTAL CODE PHONE EMAIL
You are eligible to receive PLAY/FAIR discounts when your combined gross income for your family is below the following income:
National Council of Welfare Estimates of Stats Canada Low-Income Cut-offs Rates # in Household 1 2 3 4 5 6 7 & over Income Under $21,687 $26,997 $33,190 $40,298 $45,705 $51,548 $57,392
Initials I hereby declare that my combined family income (includes my income and spouse or common-law partner, if applicable) currently is estimated per year at $______. Please Note: you may be required to provide Notice of Assessments from the previous year to verify your income at a later date.
CHECKLIST – You MUST bring the following: FOR OFFICE USE ONLY Completed Application Proof of Residency in CUMBERLAND (Rent receipt or utility bill in the name of the applicant) BC ID or BC Services Cards for Each Family Member
-56- PLAY/Cumberland FAIR Application Page 2
APPLICATION PROCESS Applications may be processed at: 1) Sports Centre – 3001 Vanier Drive, Courtenay 2) Aquatic Centre – 377 Lerwick Rd., Courtenay 3) Cumberland Recreation Centre – 2665 Dunsmuir Ave., Cumberland You may bring your completed PLAY/FAIR application, with supporting documentation, anytime during operating hours. A customer service representative will verify your application and information, and forward to administration for processing. You will then be phoned or emailed when your PLAY/FAIR account has been activated, and you may pick up your PLAY package at either the Sports Centre or the Aquatic Centre. Your FAIR package must be picked up at the Cumberland Recreation Centre. Please note that ALL family members will have to get photos taken at both the Sports or Aquatic Centre for the PLAY Program and the Cumberland Recreation Centre for the FAIR program (membership cards include a photo). If you already have an account and membership cards, primary contact may pick up the new packages.
PLAY CARDS & COUPONS at the CVRD (Sports & Aquatic Centres) Scan cards and program coupons are valid for the calendar year, and can be used at the CVRD Sports and Aquatic Centres. Scan cards include 52 free facility admissions per year, per family member. Scan cards may be used by the person they were issued to ONLY. Admissions do not include skate rentals for arena public programs. Program coupons will be issued for each family member and include 1 free registered program and 4 programs at 50% off per calendar year. Program coupons may be used for any registered programs, with the exception of Personalized Lessons and Private/Semi-private Swim/Skate lessons. Leadership Programs MAY be included with pre-approval by the Manager of Recreation Services – materials and supplies are the responsibility of the registrant.
I wish to pick up my PLAY Package at the (circle one) Sports Centre or Aquatic Centre.
FAIR CARDS at the Cumberland Recreation Centre Scan cards are valid for the calendar year, and can be used at the Cumberland Recreation Centre. Scan cards include either 50 free facility admissions per year, per family member or 50% off an annual membership. Scan cards may be used by the person they were issued to ONLY.
USER PROCEDURE Cards must be present and scanned in. Lost scan cards may be replaced for a fee. Full admission rates apply after the free admissions are used. Cards are non-transferable, not for cash and not for credit. DO NOT destroy scan cards at end of calendar year – these cards may be used for future years or any other regular priced membership. Program coupon book must be presented at time of use. Individual coupons are not accepted. Program coupon books are not replaceable, non-transferable, not for cash and not for credit.
CONSENT Initials If requested, I agree to meet with a representative of the CVRD Sports and Aquatic Centres or the Village of Cumberland Recreation Centre and will at that time disclose financial information based on my latest Revenue Canada tax return. I also give the CVRD and the Village of Cumberland permission to share the information on this form with each other in order to be eligible for both Financial Assistance for Recreation programs (PLAY and FAIR).
ADJUDICATOR INFORMATION (if required) If you are unable to provide proof of income or residency we will accept your application if signed by a recognized adjudicator (Support Worker from Child and Family Services, VIHA, John Howard Society or the Transition Society).
The individual endorsing this form below should be familiar with the applicant’s financial situation as their signature verifies the financial need of the family/individual.
Name: ______Position: ______Organization Name: ______
I have thoroughly read and understand the guidelines of the Financial Assistance for Recreation programs and agree that the Household Income of this applicant is such that they require financial assistance in order to access recreation opportunities and that they live in Cumberland. If required I agree to participate in a brief telephone follow-up interview for verification. I can be reached at the following number at the following time(s).
Phone: ______Good time(s) to call: ______
______Signature of Adjudicator Date Official Stamp
APPLICANT SIGNATURE I verify all of the information I have provided on this form is accurate and true:
______Signature of Primary Account Holder Date
FOR OFFICE USE ONLY: Processed by: ______Date: ______
-57-
July-September 2020
-58-
Contents
1. Strategic Priorities 2020-2023 Update ...... 1
a. Capital and Special Projects Status
2. Financial Performance Report ...... 10
3. Protective Services Report ...... 19
4. Policing Services Report...... 22 5. Development Services Report ...... 24
6. Council Activity Status Reports ...... 32
Jul - Aug 2020 Quarterly Report to Council -59- VOC THIRD QUARTER REPORT Oct 22, 2020
Draft Not started On Track Behind Overdue Complete Direct Alignment Indirect Alignment
STRATEGIC PRIORITIES 2020-2023 PLAN QUALITY INFRASTRUCTURE PLANNING AND DEVELOPMENT
Projects Details 20… 2021 2022 2023 2024 2025 Updates Current Completion
Asset Management Maintain a high-level, systematic approach that supports the Village in On Track moving toward service, asset and nancial sustainability. Construct new Fire Hall Construct a new Village re The construction of the new re hall building which replaces the existing hall continues with the roof re hall. completed and lock up occurring. The project is still on schedule with On Track estimated completion still planned for the end of 2020.
Inventory Natural Assets Identify environmentally sensitive areas to ensure an appropriate balance Not started between future growth of community and preservation of key natural assets. Civic facilities and properties Conduct a review of existing and future Funding for the project has been review civic facilities and properties included in the 2021 Financial plan including partnership opportunities, recommendations. Staff plan to space requirements, and service present a report in December to levels. Council to con rm scope of the On Track project. The project will be commenced in early 2021 following budget approval and a RFP being issued.
Asset Management Policy Policy that outlines the principles and mandated requirements for undertaking asset management across the Not started organization in a systematic and coordinated way, consistent with the organization’s plans. Liquid Waste Management Develop an environmentally sustainable method of treating the Village's liquid On Track waste. High performance waste water Satisfy conditions of existing operating Village staff is working with Project treatment project permit through upgrades to existing Coordinator to nalize project plan Liquid Waste Treatment system. and are developing a RFP to seek Project part of ICIP grant funding. consultants to provide project On Track management. Objective will to to have project manager in place for early 2021.
-60- Future Waste Water Treatment Proceed toward registration under the Approval MWR or LWMP operational certi cate. Not started Completion by 2025. Drinking Water Maintain high quality safe drinking water supply and service that meets On Track the all regulatory requirements. Dam #2 reconstruction funding Based on the preliminary design the Council directed staff to submit a con rmation Village will seek funding to complete ICIP funding application for the detailed design, construction, and creek reconstruction of the Dam #2. This Not started restoration. application will be submitted on October 22, 2020.
Watershed Management Plan 2016 Village watershed management Annual report to Island Health plan actions, including: stakeholder submitted in October, as part of our engagement, infrastructure and water watershed reporting and data to On Track monitoring, mitigation strategies, support our ltration education and reporting. exemption/deferral.
Transportation assessment Review risk and opportunities relating to active transportation, parking, Not started walkability, connection/paths, accessibility, sidewalks, transit. Tra c and Pedestrian data Collect data to inform updated collection transportation master plan. Including: Not started vehicle, bicycle, pedestrian and parking. Transportation Master plan Plan and inform corridors and standards relating to roads and Not started pathways. COMPREHENSIVE COMMUNITY PLANNING
Projects Details 2020 2021 2022 2023 Updates Current Completion
Community climate change As per the OCP, consider climate assessment change impacts and risk and provide Not started options to enable adaptation. Climate assessment, mitigation Based on principles in the Comox Valley and adaption Sustainability Strategy target in the Regional Growth Strategyof 2011, Develop Village assessment for measures to undertake to deal with climate change impacts. As per the Not started OCP, assist developers and stakeholders as they consider climate impacts and provide resources and conducting research to enable adaptation. Zoning Bylaw update Bylaw updates are to address areas within the language of the bylaw that enables it to be more workable when Behind applying the regulation and provisions of the bylaw.
-61- Zoning bylaw review First major update to the Bylaw since Next step is second reading which adoption. Updates are to address areas includes identifying date for public within the language of the bylaw that hearing. Public hearing date to be Behind enables it to be more workable when con rmed. applying the regulations and provisions of the bylaw O cial Community Plan updates OCP to receive various section updates relating to Heritage, Housing, Regional On Track Growth which will precede the next OCP review Enhance Heritage protection Develop the necessary heritage tools protection tools, special requirements related to heritage situations can be Not started enabled either through Heritage Alteration Permits or other heritage protection tools. Housing Needs Assessment Housing needs reports are a way for CVRD submitted the required report communities to better understand their documentation to UBCM for the current and future housing needs. Regional Housing Needs These reports can help identify existing Assessment. We have met all of and projected gaps in housing supply by the requirements and can now collecting and analyzing quantitative consider the project complete. Complete and qualitative information about local demographics, economics, housing stock, and other factors. A housing needs report is critical to developing a housing strategy or action plan. Urban Forest Urban forest management program will occur through education, with a primary focus of clearly illustrating the On Track environmental, economic and social bene ts of trees to the public, land owners and developers. Urban forest management Final development of an urban forest Final step in process is to host a consultation management plan includes the public outreach session. Dates to requirement to seek public input on the be determined. On Track recommendations, the priorities for implementation and the canopy cover target for the Village. Urban Forest Bylaw and policy Trees are a collective community development resource; the bene ts of trees can extend far beyond property lines. As such, there is a need to protect trees on Not started both public and private land in order to ensure the long-term sustainability of the urban forest. HEALTHY COMMUNITY
Projects Details 2020 2021 2022 2023 Updates Current Completion
Food security Food security efforts to support that all people have su cient, safe and nutritious food for an active and healthy On Track life. Healthy food needs to be available and accessible so people can make healthy food choices. -62- Regional Food Security Council As per the OCP, Consider new and participation innovative approaches to urban food production that increase food security, On Track in partnership with citizens, community groups, and other stakeholders. Child care space creation The Village of Cumberland has developed a child care inventory and child care space creation plan to help On Track support the healthy development of our children as well as the economic development of the community. Community Child Care Space Apply for Provincial funding through the The Village is preparing to submit a Creation Program application Community Child Care Space Creation funding application for the BC New Program to create new child care Child Care Space Creation program spaces within the Village. for up to $3M for the development of new childcare spaces in the community. This application will On Track be submitted on November 1, 2020 and the status of the application should be provided to the Village in February 2021.
Child care Policy and Bylaw Implement Policy and Bylaw development recommendations identi ed in Child Not started care Action Plan Arts and Culture Arts and culture in Cumberland make up an important aspect of the Village’s Not started identity and quality of life. . Arts and Culture Master plan Development of an Arts and Culture Action Plan to provide a more comprehensive and strategic approach Not started to strengthen and support the arts and culture sector in Cumberland. ECONOMIC DEVELOPMENT
Projects Details 2020 2021 2022 2023 Updates Current Completion
COVID- 19 Recovery Village activities relating to COVID-19 On Track emergency response and recovery. Village Administrative Functions Develop and implement response and The Village continues to maintain adaptation plan for Village Service service delivery levels, while delivery, including Council activities and updating safety plans and exploring Village o ce. business continuity. While also On Track continuing to work with regional partners in COVID-19 recovery plans.
-63- Regional Economic Development COVID-19 Regional Economic Task The Village continues to participate recovery initiatives group created with Village participation. both locally, working with Identify economic recovery efforts for Cumberland Business Association the Village and region. as well as part of the regional Economic Recovery Task group in addressing and responding to On Track COVID recovering actions. Council has received the Regional Economic Task group plan and recommendations and is scheduled to review the plans in late October.
Economic Development Strategy Economic Development Strategy and Implementation Plan will guide economic development initiatives and decision-making. It provides a long- On Track term vision and implementation framework for economic development work. Bevan industrial area The Bevan Industrial Lands contain development approximately 500 ha of land zoned for industrial use, which represents approximately 84% of the remaining industrial lands within the entire Comox On Track Valley. Explore options to diversify its non-residential tax base by attracting new investment, business, and development in this area Bevan Industrial Lands Develop conceptual master plan for the Final Concept plan was presented Concept Plan Bevan Industrial Lands to Council on Sept. 14. The plan will now be included in economic Complete and planning work plans.
Develop Area Plan for Area Plan will aid Approving O cer in Bevan Industrial Lands Conceptual Bevan Industrial Lands approvals of subdivisions in a well Master Plan referred to the planned out development layout of the Economic Development Steering industrial lands. Committee for discussion Not started and feedback. Council review after committee has reviewed.
Bevan Lands Servicing Conceptual plan to aid Approving O cer Proposed development has plan in approvals of subdivisions in a well submitted water serving plans - On Track planned out development layout of the Staff currently reviewing industrial lands. Business Invest Attraction Action Strategy identi es competitive Complete - Investment Attraction Plan advantages and opportunities within the Action Plan has been completed Village, with recommendations to and will be brought forward to for On Track achieve investment attraction. Council adoption in November
Economic Development Website for interested groups to Complete - A soft-launch of the webportal attain information relating to business Web-portal will take place on On Track opportunities within the Village. November 3, 2020
Village Business Association Organized business group to which Ongoing – the Cumberland BA would be eligible to partner and continues to move forward and has promote Village business instigated information sessions to On Track opportunities. raise awareness/interest amongst -64- local businesses CORPORATE PROJECTS
Projects Details 2020 2021 2022 2023 Updates Current Completion
Administration Activities Behind Records Management Develop records management plan. Project moved to 2021 and will be Classi cation System re ected in 2021 nancial plan. Not started
Electronic utility billing Utility billing process to streamline Project will be included in the 2021 utility billing system. budget discussions. Not started
Cumberland Cemetery Central Design plan to identify and plan long Project has not commenced, staff Area Preliminary Design term objectives for the cemetery. reviewing options relating to how Behind best to proceed.
Master plans and Strategies Review existing master plans and consolidation and report reports and develop a updated strategic Not started priorities plan, and timeline. IT service improvements Investigate alternatives relating toe IT Staff are reviewing IT contract service support. proposal, and plan to bring report to On Track Council for November.
Collective Agreement bargaining Existing Collective agreement expires On Track on December 31st 2020. Organizational Service Delivery Review all service delivery process and Service delivery review is complete update areas requiring clari cation and and recommendations are additional support. being implemented, actions not requiring budget will be activated over the coming months, any On Track budgeted related actions will be included in the 2021 nancial plan discussions.
Animal control bylaw Update Animal Control Bylaw to allow Bylaw adopted in October 2020. ammendments greater exibility and authority. Staff will now work through Complete ticketing program.
Development and Planning Activities On Track Village Forest Land Management Develop a Management Direction Draft Management Direction Strategy Statement for Village Forest Lands Statement has been circulated to senior staff for review and On Track feedback
Cumberland Community Housing Village of Cumberland and Cumberland Society memorandum of Community Housing Society to Not started understanding development a memorandum of understanding. Vacation rental regulations be That the vacation rental regulations be review reviewed upon completion of the Not started 2019/2020 Housing Needs Assessment.
-65- Community Forest acquisition Land acquisition in partnership with The puchase of the community Cumberland Community Forest Society. forest lands was completed on Sept. 25, 2020. Press release and public acknowledgement is Complete scheduled to occur on October 8, 2020.
Community Forest As a requirement of the covenant the Management Plan Village will develop and implement a Not started Management Plan for the Cumberland Community Forest Recreation and Parks Activities On Track Recreation Software conversion Transition from existing web based System Setup complete. Currently recreation registration and booking undergoing testing. Staff training to system to new system. commence by end of October. Data On Track migration to begin in November. Go Live scheduled for Nov 16.
Wildlife Coordinator contract The Village partners with WildSafeBC to provide community education and Complete con ict prevention services. Regional Recreation Low Income Work with the Comox Valley Regional Financial Assistance In Recreation Pass District’s member municipalities to program report ready for Oct 26 develop options for a low income Council meeting On Track regional recreation all access pass in the Comox Valley. Age Friendly Community Age-Friendly Assessment with action to apply for Age-Friendly BC designation Not started program. CAPITAL PROJECTS
Projects Details Q2 … Q3 '20 Q4 '20 Q1 '21 Q2 '21 Q3 … Updates Current Completion
Protective Services Capital On Track Fire Boat replacement Boat is being assembled and is expected to be complete by the end of 2020. In 2021 plan will be to complete installation of equipment On Track (motor) with plan to have the boat ready for Spring 2021.
Breathing Apparatus replacement Complete Fire Truck replacement Complete Electric Cutting Tool Complete Spill Kit Emergency Trailer Not started Public Works Capital Behind
-66- Electric vehicle charging station The Village was advised that we were successful in receiving funding for community charging stations. Village Staff are working with regional partners and the province in developing a On Track implementation plan. The completion of this project will be likely early summer 2021. The schedule of the project has been updated.
2020 Roadway and Utility Contractor is scheduled to improvements commence work in late October and be complete in approx. Behind 7 weeks.
Comox Lake Road Complete resurfacing treatment Union Rd resurfacing Complete treatment Windermere Sidewalk Contractor is scheduled to commence work in late October and be complete in approx. Behind 7 weeks.
Derwent and Maryport road Contractor is scheduled to reconstruction commence work in late October and be complete in approx. Behind 7 weeks.
2020 Water projects Behind Allen Lake geotechnical Project complete, nal report under phase 2 review with staff. Complete
SCADA Modernization System controls installed, currently nalizing con guration and testing. System upgrades expected to be On Track complete by end of 2020.
Public Works mini dump truck Delivery date expected November 2020. On Track
Parks and Facilities Capital Behind Rotary Trail improvements Complete Chinatown Parking Apron Change in road paving plans (move Improvements to chipseal) means project has been delayed until Village Behind undertakes suitable hot mix asphalt project
Village Park Boundary Bridge Complete replacement Campsite improvements Complete -67- Cemetery fence replacement Staff exploring other others to complete fence, will report back to Council as project would be Behind looked at being completed in 2021.
Parks vehicle (truck) purchase Complete Tennis and Basketball court Project complete Complete refurbish Village o ce modi cations - Due O ce recon rmation plans have to COVID been developed and are in the process of being costed out and schedules included. Objective is to On Track complete work late November, early December for reopening to occur in 2021.
Boat Launch Planning and Design Met with CLWS to discuss issues with existing layout and infrastructure. Engaged Outlook Engineering and Landscape Architecture to coordinate a land On Track survey to aid in preparation of options for consideration. CERIP funding application to be submitted in October.
-68- COMMITTEE OF THE WHOLE REPORT
REPORT DATE: October 15, 2020 MEETING DATE: October 26, 2020 File No. 1830 TO: Mayor and Councillors FROM: Michelle Mason, Chief Financial Officer/Deputy CAO SUBJECT: Financial Performance Report – Third Quarter 2020
RECOMMENDATION THAT Council receive the Financial Performance Report – Third Quarter 2020 report for information. PURPOSE The purpose of this report is to present the third quarter financial results for Village operations to Council for information. PREVIOUS COUNCIL DIRECTION N/A
BACKGROUND Attached to this report are financial summaries as at September 30, 2020 with comparisons to the 2020 financial plan and 2019 audited amounts. These financial summaries are not audited and do not meet all accounting standards which would otherwise be applied for final year-end financial statement purposes. Amortization on assets and expense accruals are not booked, prepayments and inventories have not been adjusted. The summaries are intended for internal purposes only. Revenue and expense items are currently within budget. While some adjustments are necessary to recover revenues lost due to COVID, there are no significant concerns to note at this time. There is currently a deficit based on the financial plan of $44,059 due to timing of short-term borrowing for the fire hall expenditures and transfers from reserves for projects that are in progress. It is expected that this will catch up by December. The following statements as at September 30, 2020 are attached and provide information in financial statement format: Attachment 1: Statement of Financial Position Attachment 2: Statement of Operations and Accumulated Surplus Attachment 3: Statement of Change in Net Financial Assets / (Debt)
Page 1 of 4 -69- Attachment 4: Reconciliation of Financial Statement Surplus to Financial Plan Surplus as at September 30, 2020 is attached and provides a list of adjustments to reconcile surplus for financial statement reporting purposes to surplus for financial plan purposes. Based on the fact that 2020 year-end adjustments and some invoices are still outstanding for the period, we can expect an approximate 70-75% use of financial plan for operating expenses at September 30, 2020. Brief variance comments are included on Attachments 2 and 4. The following are more significant variance explanations and other items of note: Attachment 1: Statement of Financial Position The cash and cash equivalents balance of $18,201,790 (compared to 2019 at $13,423,526) is higher than the previous year balance due to increased reserve balances and an advance on the sewer treatment grant funds. Staff managed to secure a higher interest rate for locked in one- year terms in March just prior to the reduction in rates caused by COVID for some general funds and for the advance on the sewer treatment grant. For the remaining funds and investments that matured in August 2020, a cash flow analysis was completed and at this point, staff will not lock funds into longer term investments due to interest rates not being significantly higher than the shorter term interest rates. Staff will monitor the rates to determine when the funds should be invested in longer terms. The account receivable balance of $884,344 (compared to 2019 at $1,150,127) is lower but this is expected because the water supply project grant claims have been paid to the Village and at this stage in the project, there are no grant claims for the sewer treatment plant. Deferred revenue is significantly higher than the previous year due to the advance payment the grant for the wastewater treatment capital project. Attachment 2: Statement of Operations and Accumulated Surplus Revenues 100% of property and frontage tax revenues are levied and recognized in May of each year. Sales of services for cemetery are significantly higher than expected at this time of year however due to COVID recreation revenues are lower but this was expected so staff have implemented cost reductions to mitigate this. Staff will continue to closely monitor the budget implications due to COVID. Other government transfers (grants) and development cost charge (DCC) revenues are expected to reflect similar timing to related project expenses upon completion. The Village received just under $2.2 million from the Cumberland Community Forest Society to purchase forest land and this transaction is complete. Operating Expenses Most of the 2020 special operating projects are in progress and we expect to incur costs for these over the next three months. Volunteer Fire Fighter compensation is not paid until December each year. Direct recreation expenses are lower than expected at this point which offsets the reduction in revenues due to COVID. Community grants have been distributed and Village events as well as most training has not taken place due to COVID. Attachment 3: Statement of Change in Net Financial Assets / (Debt) The Village is currently in a net financial assets position of $3,629,488. Simply put the net financial assets means that the Village’s financial assets are currently greater than its liabilities. This is due to the fact that a significant amount of the property taxes have been collected; whereas, there is only 62% use of operating expenditures and 41% of capital expenditures at September 30, 2020.
Page 2 of 4 -70- The Village has budgeted to be in a net financial debt position of $2,776,412 in 2020 due to planned borrowing for the wastewater treatment plant and the new fire hall construction. Attachment 4: Reconciliation of Financial Statement Surplus to Financial Plan Surplus The use of financial plan for capital projects is 41% at September 30, 2020. Most capital projects still do not have significant costs associated with them but we expect to incur them over the next three months with the exception of the wastewater treatment upgrades which will not see significant expenditures until 2021 now. Spending Commitments between $50,000 and $200,000 as per the Purchasing Management Services Policy Appendix A of the Purchasing Management Services policy requires a summary to be provided to Council quarterly for commitments that have been made between $50,000 and $200,000. Council approves commitments in excess of $200,000. Following is a summary of the commitments that have been made between $50,000 and $200,000 from January 1, 2020 to September 30, 2020:
Commitment Commitment Vendor Description Date Total Alliance Fire hall – engineering 3/5/20 $ 129,940.00 Fire hall – concrete forming and Athecon Projects Inc 3/16/20 $ 230,079.53 carpentry Mazzei Electrical Fire hall – electrical 3/24/20 $ 174,758.00
MSE Precast Ltd. Fire hall – precast wall 5/19/20 $ 162,400.00
Metro Motors Ltd F550/5500 dump truck/plow-brine 6/2/20 $ 117,663.00
Wedler Engineering Roads and utilities capital - engineering 6/12/20 $ 70,170.00
Atlas Engineered Products Ltd. Fire hall - Trusses/engineered wood 6/26/20 $ 69,369.76
Ecofish Research Ltd. WMP-Maple Creek assessment 8/14/20 $ 114,074.50
Shades Tankers (1976) Ltd. Chip seal road treatment 2020 9/3/20 $ 95,168.15
ALTERNATIVES 1. Not proceed with any action at this time. STRATEGIC OBJECTIVE ☐ Healthy Community ☐ Quality Infrastructure Planning and Development ☐ Comprehensive Community Planning ☐ Economic Development FINANCIAL IMPLICATIONS There are no financial implications to receiving this report.
Page 3 of 4 -71- OPERATIONAL IMPLICATIONS Financial Management of the Village is undertaken by finance throughout the year. A year-end external audit takes place each year to review and confirm the financial management for the Village. ATTACHMENTS 1. Statement of Financial Position as at September 30, 2020 2. Statement of Operations and Accumulated Surplus as at September 30, 2020 3. Statement of Change in Net Financial Assets as at September 30, 2020 4. Reconciliation of Financial Statement Surplus to Financial Plan Surplus as at September 30, 2020 CONCURRENCE None
Respectfully submitted,
______Michelle Mason Chief Financial Officer/Deputy CAO
______Clayton Postings Chief Administrative Officer
Page 4 of 4 -72- THE CORPORATION OF THE VILLAGE OF CUMBERLAND Statement Of Financial Position As At September 30, 2020 UNAUDITED 2020 2019 (Note 1) FINANCIAL ASSETS Cash, equivalents and investments 18,201,790 13,423,526 Property taxes receivable 224,009 143,002 Accounts receivable 884,344 1,150,127 19,310,143 14,716,655 LIABILITIES
Accounts payable and accrued liabilities (1,303,974) (1,103,626) Service and other deposits (1,054,080) (967,711) Deferred revenue (8,143,150) (5,304,716) Debenture and long term-debt (5,179,451) (4,573,894) (15,680,655) (11,949,948) NET FINANCIAL ASSETS / (DEBT) 3,629,488 2,766,707
NON-FINANCIAL ASSETS Tangible Capital Assets 62,829,193 58,129,282 Inventories 115,515 115,515 Prepaid expenses 16,621 153,610 62,961,329 58,398,407 ACCUMULATED SURPLUS $ 66,590,817 $ 61,165,115
MUNICIPAL POSITION Operating funds (1,900,176) (1,995,008) Statutory/Bylaw Authorized Reserves (7,040,898) (5,614,719) Equity in capital assets (57,649,743) (53,555,388) $ (66,590,817) $ (61,165,115) Note 1: These statements are not audited and do not comply with all applicable accounting standards. They are intended for internal management purposes only.
-73- Attachment 2 THE CORPORATION OF THE VILLAGE OF CUMBERLAND Statement of Operations and Accumulated Surplus Interim Statement as at September 30, 2020 Unaudited
2020 2020 % Use Of Approved Remove Adjusted 2020 Financial 2019 Financial Plan Amortization Financial Plan Actual-YTD Plan Variance Actual Comments Revenue (Note) (Note) Property Taxes levied in May each year/additional growth Property taxes and P.I.L. $ 3,206,480 $ - $ 3,206,480 $ 3,266,657 102% $ (60,177) $ 3,020,089 taxes
Parcel taxes 520,935 - 520,935 518,949 100% 1,986 498,634 Parcel Taxes levied in May each year Utility billings, service connections and sales for other Sale of services & fees 2,104,980 - 2,104,980 1,448,638 69% 656,342 2,048,521 municipal services (Recreation/Cemetery)
Sale of services to other governments 432,320 - 432,320 357,602 83% 74,718 403,399 Bulk water/Fire Protection District/Animal Control to Ctny
Transfer from other govts-unconditional 525,000 - 525,000 508,662 97% 16,338 504,900 Small Community Grant received in June each year Grants relate to timing of projects plus Host Amenity & Transfer from other govt's-conditional 4,599,140 - 4,599,140 385,310 8% 4,213,830 2,343,905 Community Works Funds
Permits & Licensing/donations/interest & miscellaneous Other revenue 678,870 - 678,870 2,782,820 410% (2,103,950) 859,510 ($2m CCFS fundraised land purchase revenues) Development cost charges - - - - - 46,464 DCC revenue relates to timing of projects Contributed Assets - - - - - 1,595,885 12,067,725 - 12,067,725 9,268,638 77% 2,799,088 11,321,305 Operating Expenses Projects in progress/timing of operating costs General government services 1,152,215 (16,705) 1,135,510 591,282 52% 544,228 1,079,010 delayed/training underused to offset COVID
Transportation services 1,720,870 (831,355) 889,515 537,464 60% 352,051 1,505,589 Projects in progress
Protective services 750,565 (60,780) 689,785 401,768 58% 288,017 678,381 Projects in progress/volunteer fire o/s until Dec
Environmental health services 2,027,710 (451,480) 1,576,230 1,173,984 74% 402,246 1,898,487
Cemetery Services 50,955 (2,790) 48,165 23,983 50% 24,182 44,856 Projects in progress
Planning, development & environment 510,620 - 510,620 325,220 64% 185,400 488,504 Vacancy timing Projects in progress/direct ops cost savings offsetting Recreation services 853,365 (30,640) 822,725 436,221 53% 386,504 761,205 reduction in revenues due to COVID 90% of Community Grant Program payments made/no Cultural and community events 115,395 - 115,395 83,817 73% 31,578 109,283 event costs due to COVID
Parks Services 482,225 (105,630) 376,595 269,197 71% 107,398 409,680 7,663,920 (1,499,380) 6,164,540 3,842,936 62% 2,321,605 6,974,996 Annual Surplus 4,403,805 1,499,380 5,903,185 5,425,702 92% 477,483 4,346,310 Accumulated Surplus, Beginning of Year 61,165,115 - 61,165,115 61,165,115 56,818,805 Accumulated Surplus, End of Year $ 65,568,920 $ 1,499,380 $ 67,068,300 $ 66,590,817 99% $ 477,483 $ 61,165,115 Note: These statements are not audited and do not comply with all applicable accounting standards. They are intended for internal management purposes only. -74- Attachment 3 THE CORPORATION OF THE VILLAGE OF CUMBERLAND Statement of Change in Net Financial Assets Interim Statement as at September 30, 2020 Unaudited
2020 2020 % Use Of Approved Remove Adjusted 2020 Financial 2019 Financial Plan Amortization Financial Plan Actual-YTD Plan Variance Actual (Note) (Note)
Annual Surplus 4,403,805 1,499,380 5,903,185 5,425,702 92% 477,483 4,346,310
Amortization 1,499,380 (1,499,380) - - - 1,368,548 Change in supplies inventories - - - - - 5,875 Change in prepaid expenses - - - 136,989 (136,989) (110,376) Proceeds on disposal of tangible capital assets ------Loss on sale of tangible capital assets - - - - - 18,748 Acquisition of tangible capital assets (11,446,305) - (11,446,305) (4,699,911) 41% (6,746,393) (5,530,772)
Change in Net Financial Assets / (Debt) (5,543,120) - (5,543,120) 862,780 (16%) (6,405,900) 98,332
Net Financial Assets, Beginning of the Year 2,766,708 - 2,766,708 2,766,708 - 2,668,376
Net Financial Assets / (Debt), End of the Year $ (2,776,412) $ - $ (2,776,412) $ 3,629,488 (131%) $ (6,405,900) $ 2,766,708
Note: These statements are not audited and do not comply with all applicable accounting standards. They are intended for internal management purposes only.
-75- Attachment 4
THE CORPORATION OF THE VILLAGE OF CUMBERLAND Reconciliation of Financial Statement Surplus to Financial Plan Surplus Interim Statement as at September 30, 2020 Unaudited
2020 2020 % Use Of Approved Remove Adjusted 2020 Financial 2019 Financial Plan Amortization Financial Plan Actual-YTD Plan Variance Actual Comments
Annual Surplus 4,403,805 1,499,380 5,903,185 5,425,702 92% 477,483 4,346,310 Adjustments as per Financial Plan Projects in progress/fire engine & breathing apparus replacement purchased/road chip sealing projects Acquisition of tangible capital assets (11,446,305) - (11,446,305) (4,699,911) 41% (6,746,393) (5,530,772) completed Add back amortization expenses 1,499,380 (1,499,380) - - - 1,368,548 Proceeds on borrowing 5,824,520 - 5,824,520 961,129 17% 4,863,391 1,796,103 Principal payments on debt (503,480) - (503,480) (355,572) 71% (147,908) (376,217) Add Non-cash adjustments - - - - - 18,748
Change in Consolidated Balances (222,080) - (222,080) 1,331,348 (599%) (1,553,426) 1,622,719
Transfer (To) / From Reserves To reserves (2,309,865) - (2,309,865) (2,156,415) 93% (153,450) (5,935,985) From reserves 2,531,945 - 2,531,945 781,008 31% 1,750,937 4,628,876 Transfer (To) / From Reserves 222,080 - 222,080 (1,375,407) (619%) 1,597,486 (1,307,109)
Surplus / (Deficit) Per Financial Plan $ - $ - $ - $ (44,059) $ 44,060 $ 315,610
Note: These statements are not audited and do not comply with all applicable accounting standards. They are intended for internal management purposes only.
-76- PROTECTIVE SERVICES QUATERLY REPORT
REPORT PERIOD: July - September 2020
FROM: Mike Williamson, Fire Chief / Manager of Protective Services
Service Quarterly Summary We have done 170 call outs up to end of September. We continue to split the members to a Tuesday and Thursday night practices and keep crew size smaller and to help with distancing as the Old fire hall is very tight quarters this has been work to keep or member’s skills up we have sent a few members for test which all have been negative.
We have 31 members present time we now have 28 regular firefighter level II. We just had four of our firefighters after two years of training certify as NFPA firefighters level II this month bring us up to 28 full service members always looking for a few more keep ahead of the manpower situation as it takes time to train these members up to full firefighting level II. It’s very hard to find people to take on the commitment of firefighter so it’s very nice to offer them few things to keep them interested the new fire hall will be a helpful asset.
New fire hall is coming along - fine wiring and plumbing is under way along with fire sprinklers system and HVac system all being worked on at this time. October 29 windows and some doors will be arriving. Some curb and gutter will start soon and cement and paving will be done mid-November. Then some drywall and painting and some smaller but important things get done we can start moving in after December some time if everything keeps on the rails.
We have lost three members - they were probationary members to work or personal reasons. Hope to have few more new people sign up we have had one new young fellow sign up in September as well.
Page 1 of 3 -77- Fire Services Response
Response 2020 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Type
Fire 40 4 4 3 7 3 3 6 7 2
Rescue 10 1 1 0 1 1 1 4 1 0 First 51 16 7 10 1 3 1 6 3 4 Responder
MV Incident 25 4 3 3 2 1 1 6 2 3
Duty Officer 34 5 2 6 9 5 5 7 3 2
Total 2020 30 17 22 20 13 12 29 16 11
Total 2020 170 30 47 69 89 102 114 143 159 170
Membership Status Regular Members 28 Junior Members: 0 Probationary Members 4 Pending Applications 0
Bylaw Enforcement Services Bylaw has been extremely busy this quarter. There has been an increase in illegal building resulting in higher than normal property/house inspections and resulting file work. Work continues on four specific files that are taking up a significant portion of the officer’s time as they are now involving reports, regular inspections and professional consultations including lawyers. Many stats seem significantly lower such as parking tickets and warnings compared to last quarter. This is due last quarter Bylaw was working 6 days a week (4 for Cumberland) and there was a large enforcement/education focus being given to parking and
Page 2 of 3 -78- Covid-19 social distancing on day 6 mostly at the busy Cumberland boat lunch and parks. The six day allowed for more patrolling and finding more violations around the Village tickets and warning where increased last quarter compared to this quarter.
Response Type 1Q 2Q 3Q 4Q 2020 Total Dog calls 55 11 Dog warnings 49 8 Dog at large 1 Dog attack 3 other animal complaints 13 3 Wildlife complaints 7 0 Illegal suites/vacation rentals 7 0 property inspections 19 16 illegal camp 4 illegal dumping 7 5 business complaints 9 0 vandalism 5 0 Noise complaints 15 6 RCMP calls/assists court calls 15 5 Illegal BNB/vaction rental 5 0 parking/traffic calls 34 7 Parking tickets 37 0 Parking Notices 175 20 closed park warnings 12 0 Covid-19 complaints 6 3 Tickets served 42 16 ticket calls/ disputed 25 3 General Customer Service Request 12 Stop work orders served 4
Page 3 of 3 -79- -80- -81- -82- DEVELOPMENT SERVICES QUATERLY REPORT
DATE: September 30, 2020 TO: Ken Rogers, Manager of Development Services FROM: Karin Albert, Senior Planner & Meleana Searle, Planner SUBJECT: Planning Report for July to September 2020
OCP/rezone 4 DP 7 HAP 4 TUP 1 DVP 4 Subdivision 15 under processing (does not include final approved or maintenance periods)
OCP AMENDMENTS & REZONINGS
1. 2019-02-OCP & RZ Comox Lake Land Corporation –status: Incomplete application
2. 2020-01-RZ - Zoning Amendment Bylaw No. 1133 - Housekeeping, Water Bottling and Rooftop Beekeeping – second reading pending
3. 2019-03-OCP & RZ Firehall Site Bylaws 1115 & 1116 – Public hearing October 19
-83-- 1 -
OCP AMENDMENTS & REZONINGS
4. 2020-02-OCP&RZ Island Health Council meeting November 9, 2020
DEVELOPMENT PERMITS
1. 2017 -14-DP Stage Coach: Application received ESA and Wildfire for road works. Ongoing monitoring.
2. 2019-15-DP CVE Phase 10 & Remainder: Application for ESA and Wildfire DP received October 25, 2019. Was put on hold due to proposed CDA amendment application. After withdrawal, request for additional information from staff sent August 27, 2020. Waiting for response.
3. 2020-04-DP 3226B Sutton Road Application for new ADU.
4. 2020-05-DP 2767 Derwent Avenue : Application for new ADU. Council meeting October 14, 2020.
5. 2020-06-DP 3284 Second Street : Application for ADU conversion. See also 2020-03-DV
6. 2020-08-DP 4135 Cumberland Road: Application for an Industrial DP
7. 2020-10-DP Maryport Avenue: Application for a new ADU
HERITAGE ALTERATION PERMITS
1. 2015-01-HAP 2692 Dunsmuir Avenue (Waverley): Outstanding Issues from HAP. 2. 2018-02-HAP 3273 Third Street (Cooks): Council approved Permit May 14, 2019. Outstanding conditions include landscaping, and bike parking.
2019-01-HAP 2700 Dunsmuir Avenue (Citta Holdings) Council approved the permit with conditions Nov26, 2019. Applicant working on proposal for 3. mural on side wall.
Version #11Oct2020 -84- Page 2 of 7
HERITAGE ALTERATION PERMITS
2020-01-HAP 2731 Dunsmuir Avenue: referred August 10, 2020. Council meeting October 14, 2020. 4
TEMPORARY USE PERMITS
2020-01-TUP: Tru Movement. Council meeting October 14, 2020 1.
DEVELOPMENT VARIANCE PERMITS
2016-04-DV 2613 Dunsmuir Avenue: Application received to vary lot line setbacks, height, and lot coverage for an existing single family 1. dwelling and proposed accessory building. Enforcement in process.
2. 2020-02-DV 2821 Windermere April 16, 2020
3. 2020-03-DV 3284 Second Street : Application for ADU conversion.
4. 2020-06-DV 2731 Dunsmuir Ave (Handyside): Application received on June 18 together with 2020-01-HAP to vary allowably lot coverage, and request for dedicated loading zone on Dunsmuir Ave and commercial occupancy. Council meeting October 14, 2020.
SUBDIVISIONS
2015-03-SV 3216 Sutton Road: (2 lots + remainder) PLR Expires February 7, 2021 1.
2. 2017-02-SV Coal Valley Estates – Phase 8 (22 lots) Maintenance Period Ended April 18, 2024
3. 2017-04-SV Carlisle Lane Phase 3: (8 lots) Maintenance Period Ends June 22, 2024
4. 2018-06-SV 3469 Hope Road: Final approval under review
5. 2018-08-SV 2810 Bruce Street (formerly 4699 Cumberland): Final approval under review
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6. 2018-10-SV 2806 Penrith Avenue: LTO rejected September 23, 2020, Client did not submit plan within legislated timeline. Approving Officer re-approved September 25, 2020. 7. 2019-02-SV 2640 Derwent Avenue: PLR Expires July 3, 2021
8. 2019-03-SV 4700 Cumberland Road: PLR Expires July 3, 2021 9. 2019-04-SV 2700 Maryport Avenue : Final approval Granted
10. 2019-05-SV 2828 Maryport Avenue : PLR Expires November 5, 2020
11. 2019-07-SV 3901 Bevan Road (Tree Island Yogurt): PLR Expires October 29, 2020
12. 2019-08-SV Maple Street: PLR Expires March 21, 2021
13. 2019-10-SV 2744 Penrith Avenue : PLR Expires on March 10, 2021
14. 2020-04-SV 2814 Dunsmuir Avenue): Application received March 6, 2020
15 2020-05-SV 4703 Cumberland Road (Baines) Application received June 1, 2020
16 2020-06-SV VIHA 3339,3341, 3345 Second, consolidation under LTA section 100
17 2020 -07-SV (Hanson) 2798 Ulverston Ave (Hanson) Application received July 20, 2020
18 2020-08-SV 3268 Fifth St (Brodsgaard) PLR Expires September 28, 2021
19 2020-09-SV 2631 Derwent (Crux Venture Group) Application received September 17, 2020
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20 2020-10-SV Grant road (La Casse) Application received September 30, 2020
BUILDING PERMITS
Provided advice/information on Building/Plumbing Permits, prepared and kept forms and statistics, and processed Building/Plumbing Permit applications prior to plan check by Building Inspector.
To date September 2019 To date September 2020 Single Family Dwellings 19 38 Secondary Suite Conversions 3 3 Duplex 1 0 SFD Addtns & Reno’s 18 29 Accessory Dwelling Units 6 6 Residential Accessory 4 17 Multi-family 7 0 Industrial & Utility 2 0 Commercial 8 4 Institutional 0 4 Demolition 1 1 69 102
Outstanding resolutions
THAT Council revisit the Cumberland Enhancement Study to bring it up to date in terms of rainwater. 1. THAT Council direct staff to work with the Cumberland Community Housing Society to development a memorandum of understanding. 2. THAT Council direct that the vacation rental regulations be reviewed upon completion of the 2019/2020 Housing Needs Assessment and in 3. conjunction with the review of the Official Community Plan in 2020; and THAT the June 5, 2019 staff report on vacation rental regulations be
Version #11Oct2020 -87- Page 5 of 7
Outstanding resolutions
referred to Homelessness and Affordable Housing Committee, the Economic Development Committee and the Advisory Planning Commission for comment. THAT Council direct staff to prepare a list of possible publicly-owned sites within the Village of Cumberland that could be further evaluated by 4. Co-operative Housing Federation of BC, for the feasibility of a Co-op Housing project. THAT Council direct staff to share the Urban Forest Management Plan through advertisement and on the Village website; and THAT Council 5. direct staff to host a public open house in 2020 to share the Urban Forest Management Plan and seek public comment on the recommendations, the priorities for implementation and the canopy cover target for the Village and report back to Council with an implementation plan.
THAT Council approve the 2019-01-HAP for property described as Parcel B (DDA26122) of Lots 3 and 4, Block 3, District Lot 21, Nelson District, 6. Plan 522 (2700 Dunsmuir Avenue) substantially in compliance with the Heritage Alteration Permit (2019-01-HAP), dated November 14, 2019; and THAT Council approve the 2019-08-DV permit for property described as Parcel B (DDA26122) of Lots 3 and 4, Block 3, District Lot 21, Nelson District, Plan 522 (2700 Dunsmuir Avenue) substantially in compliance with the Development Variance Permit (2019-08-DV), dated November 14, 2019.
THAT Council direct staff to consider the Vancouver Island Food Charter during the Official Community Plan update in 2021. 7. THAT Council accept the Age-Friendly Assessment and Action Plan, and direct staff to apply for Age-Friendly BC designation. 8. THAT the Committee of the Whole recommend that Council consider reducing the minimum setback to 0 meters and establishing a maximum 9. setback of 2 metres for the Camp Road neighbourhood during the next zoning bylaw update. THAT the Committee of the Whole recommend that Council consider making Camp Road neighbourhood a heritage conservation area when 10. Council considers the 2021 official community plan review.
THAT the Committee of the Whole recommend that Council consider cash in lieu parking requirements for Camp Road neighbourhood during a 11. comprehensive Village parking study. THAT the Committee of the Whole implement the “Heritage Protection Tools for Local Governments” report, dated April 17, 2020 as part of the 12. upcoming Council strategic priorities planning session in order to allow for an assessment of the impact on staff resources and the targeted allocation of those resources to achieve strategic priorities. THAT Council amend Zoning Amendment Bylaw No. 1133, 2020 by removing clause 7(b) to permit accessory dwelling units (ADUs) in the front 13. yard. THAT Council give first reading Zoning Amendment Bylaw No. 1133, 2020 as amended.
Version #11Oct2020 -88- Page 6 of 7
Outstanding resolutions
THAT staff include a definition for private fitness facilities in a future update of the Zoning Bylaw and explore other zones where this use could 14 be permitted THAT Council refer the Bevan Industrial Lands Conceptual Master Plan to the Economic Development Steering Committee for discussion, and to 15 provide feedback to Council for consideration
Version #11Oct2020 -89- Page 7 of 7 BUILDING TRENDS 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 YTD Category 50 SF Detached 45 Secondary Suite 40 ADU 35 Reno's 30 Duplex 25 Multi-family 20 Residential accessory 15 Industrial 10 Commerical Institutional 5 Demolition
year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Total Trend
SF Detached 15 29 20 10 8 28 26 30 47 41 28 38 320
Secondary Suite 0 0 0 0 0 0 0 0 7 8 4 3 22
ADU 0 0 0 0 0 0 0 0 20 11 9 6 46
Reno's 20 27 17 18 20 14 15 14 10 15 21 29 220
Duplex 0 0 0 0 0 0 0 0 0 2 1 0 3
Multi-family 0 0 0 0 0 0 0 0 0 14 7 0 21 Residential accessory 3 3 1 3 4 5 7 8 10 3 6 17 70
Industrial 0 0 0 0 0 0 0 0 6 5 2 0 13
Commerical 3 6 7 6 2 7 5 6 3 8 8 4 65
Institutional 0 0 0 0 0 0 0 1 0 0 0 4 5
Demolition 2 0 0 0 4 1 1 1 0 4 2 1 16
Total Permits 43 65 45 37 38 55 54 60 103 111 88 102 801
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Date Resolution Dept Status
5/27/2019 THAT Council approve the Heritage Alteration Permit Application – 3276 Third Street (2018-04-HAP) for property DS Complete described as Lot 12, Block 10, District Lot 21, Nelson District, Plan 552-A substantially in compliance with the Heritage Alteration Permit dated May 27, 2019 attached to this report. 11/12/2019 THAT Council wait until the completion of the Cumberland Child Care Community inventory and Space Creation Plan CAO Complete before considering any partnership to create new child care spaces, and direct staff to consult with Childcare BC New Space Fund staff to clarify funding requirements. 2/10/2020 THAT the Committee direct staff to prepare amendments to the Animal Control Bylaw. PS Complete 3/9/2020 THAT the “Cumberland Housing Needs Assessment” report, dated February 27, 2020, be referred to the DS Complete Homelessness and Affordable Housing Committee and the Advisory Planning Commission for comment. 3/9/2020 THAT the “Cumberland Housing Needs Assessment” report, dated February 27, 2020, be referred to the next DS Complete Committee of the Whole meeting scheduled for April 6, 2020. 4/27/2020 THAT Council consider endorsement of the Climate Caucus request to the Prime Minister of Canada dated April 16, LS Complete 2020 regarding Green Recovery and Resilience for Local Government. 4/27/2020 THAT the Committee of the Whole implement the “Heritage Protection Tools for Local Governments” report, dated DS Complete April 17, 2020 as part of the upcoming Council strategic priorities planning session in order to allow for an assessment of the impact on staff resources and the targeted allocation of those resources to achieve strategic priorities. 6/8/2020 THAT Council refer the Application for a Development Variance Permit – 2814 Dunsmuir Avenue for property legally DS Complete described as Lot 1, Block 27, District Lot 21, Nelson District, Plan 522C to the next meeting of the Advisory Planning Commission. 6/8/2020 THAT Council approve the application (2020-05-DV) for a Development Variance Permit on property described as DS Complete Lot 59, District Lot 24, Nelson District, Plan 13640 (2521 Dunsmuir Avenue) substantially in compliance with the attached Development Variance Permit dated June 8, 2020. 6/8/2020 THAT Council approve of the application for a Development Permit (2020-02-DP) Comox Valley Regional District – DS Complete Comox Valley Waste Management Centre –Recycling Building on property described as Lot A, Sections 26, 27, 34, & 35, Township 10, Comox District, Plan EPP41201 (3699 Bevan Road) substantially in compliance with the Development Permit dated May 28, 2020; and THAT Council waive the requirement for a Neighbourhood Public Meeting for the Development Permit. 6/22/2020 THAT Council write a letter to the Minister of Forests, Lands, Natural Resource Operations and Rural Development LS Complete expressing our concerns around the inactions taken around resolution B154 (2019) Groundwater Extraction and ask them to reconsider the resolution. 6/22/2020 THAT the Cumberland Housing Needs Report Data Results May 2020” be referred to the Advisory Planning DS Complete Commission and the Homelessness and Affordable Housing Committee-91- for information. OCtober 26, 2020 File No. 0550-01 Council Resolutions - Outstanding Action Items
6/22/2020 THAT Council direct staff to co-host a Cumberland workshop on overdose prevention. LS Complete 6/22/2020 THAT Council write to the Minister of Health and Provincial Health Officer advocating for increasing the safe supply LS Complete of substances for overdose prevention, including extending safe supply beyond COVID-19 pandemic, and provide training for positions on prescriptions and administering safe supply, and to copy the letter to the Island Health Authority board. 7/13/2020 THAT Council give notice of the meeting on August 10, 2020 at which Council will consider the 2019 annual report LS Complete and submissions and questions from the public. 7/13/2020 Council discussed requesting the following meetings with provincial representatives at UBCM: 1. Premier – Private LS Complete Managed Forest Land: slash burning and watershed protection; community policing model; casino revenue sharing; and groundwater extraction; 2. Education – with School Board 71 chair) additional space for Cumberland Community School and school funding model; 3. Public Safety – community policing, use of force, implicit bias, mental health and addiction services; 4. Energy - renewable energy project; 5. Island Health – Cumberland housing facilityStanding Offer Program, and power source to water treatment plant; 6. BC Hydro – Clean Energy standing offer program and power source to water treatment plant
8/10/2020 THAT Council approve the Corporation of the Village of Cumberland 2019 Statement of Financial FS Complete Information for filing with the Ministry. 8/10/2020 THAT Council refer the “Application for a Temporary Use Permit for Unit 4, 4640 Cumberland Road” report, dated DS Complete July 28, 2020 to the Advisory Planning Commission for a recommendation; and THAT staff include a definition for private fitness facilities in a future update of the Zoning Bylaw and explore other zones where this use could be permitted. 8/10/2020 THAT Council refer the application for an OCP Amendment and Rezoning of 3339, 3341, and 3345 Second Street, DS Complete legally described as Lots 3, 4, and 5, Block 32, District Lot 24, Nelson District, Plan 3268, to the next meeting of the Advisory Planning Commission, Homelessness and Affordable Housing Committee, and Accessibility Committee for a recommendation. 8/10/2020 THAT Council refer the application (2020-05-DP) for a Development Permit on property described as Lot 11, Block DS Complete 17, District Lot 21, Nelson District, Plan VIP522A (2767 Derwent Avenue) to the Advisory Planning Commission for a recommendation; and THAT Council waive the requirement for a neighbourhood public meeting for the Development Permit. 8/10/2020 THAT Council direct staff to provide the following comments to the Comox Valley Regional District 3L Developments DS Complete Inc. 0768816 BC Ltd referral: THAT the Council for the Village of Cumberland not support the proposed 3L Developments Inc. 0768816 BC Ltd request to the CVRD with the following comments: The proposal does not meet the RGS requirement that Settlement Nodes are not (or planned to be) contiguous with Municipal Areas. -92- OCtober 26, 2020 File No. 0550-01 Council Resolutions - Outstanding Action Items
8/10/2020 THAT Council refer the Bevan Industrial Lands Conceptual Master Plan to the Economic Development Steering DS Complete Committee for discussion, and to provide feedback to Council for consideration. 8/10/2020 THAT Council approve a temporary street closure of First Street from Penrith Avenue to Beaufort Avenue on April LS Complete 28, 2020 from 4 pm to 8pm for the Weird Church Friday Feast event. 9/14/2020 THAT Council thank the CVRD Sewage Commission for the opportunity to use the Skyrocket composting product and LS Complete refer the correspondence to staff for reply to the CVRD. 9/14/2020 THAT Council give second reading to Official Community Plan Amendment Bylaw No. 1115, 2020, give second DS Complete reading to Zoning Amendment Bylaw No. 1116, 2020 and schedule a public hearing on October 19, 2020 at 7 p.m. at the Cumberland Recreation Centre gymnasium. 9/14/2020 THAT Council consider first reading of the “Permissive Tax Exemption 2021 Bylaw No. 1135, 2020” and THAT Council FS Complete direct staff to give notice of the proposed bylaw as required by section 227 of the Community Charter.
10/13/2020 THAT Council approve the planned renovation projects for the Cumberland Museum & Archives as presented on LS Complete August 10, 2020; and THAT Council authorize a letter of support be provided to the Cumberland and District Historical Society signed by the Mayor on behalf of Council, which supports the grant application for the planned renovations to the Museum and archives building. 1/26/2016 THAT Council endorse the Rotary Club of Cumberland Centennial “Path to Recreation” trail proposal to partner to PR In Process develop a trail from the Village core to Comox Lake in principle, direct staff to proceed with further investigations into the feasibility of the project, and report back to Council; and THAT Council direct staff to draft a Partnership Agreement with the Rotary Club of Cumberland Centennial to clarify the roles of each organization in the project, and to report back to Council. 4/25/2016 THAT Council direct staff to develop a bicycle parking plan. DS/OP In Process 7/25/2016 THAT Council revisit the Cumberland Enhancement Study to bring it up to date in terms of rainwater management. DS In Process
11/13/2018 THAT Council direct staff to draft a policy on committee procedures for Council’s consideration. LS In Process 11/26/2018 THAT Council follow up the Bear Hazard Assessment Report with the development of a Bear Conflict Management PS In Process Plan. 12/10/2018 THAT Council allocate the $41,300 from 2018 growth taxes to the Cumberland Museum and Archives in equal CAO In Process payments over five years through an agreement to be negotiated with the Cumberland and District Historical Society that includes a clause that the funding be contingent on the Museum receiving funding from the Heung Foundation for the expansion of the Museum.
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1/28/2019 THAT Council agree to participate in the Municipal Natural Assets Initiative project with the Comox Valley Regional OP In Process District, City of Courtenay, Town of Comox and K’omoks First Nation; AND THAT Council approve the expenditure of $10,500 over the 2019 and 2020 fiscal years, with funding to come from the Water Financial Stabilization Reserve LS Fund and THAT Council direct staff to amend the 2019-2023 Financial Plan bylaw to reflect the expenditure
3/11/2019 THAT Council participate in the Municipal Survivor Climate Challenge. Cllr In Process 5/27/2019 THAT Council direct staff to work with the Cumberland Community Housing Society to development a memorandum DSKetler In Process of understanding. 6/10/2019 THAT Council direct that the vacation rental regulations be reviewed upon completion of the 2019/2020 Housing DS In Process Needs Assessment and in conjunction with the review of the Official Community Plan in 2020; and THAT the June 5, 2019 staff report on vacation rental regulations be referred to Homelessness and Affordable Housing Committee, the Economic Development Committee and the Advisory Planning Commission for comment.
9/9/2019 THAT Council direct staff to work with the Comox Valley Regional District’s member municipalities to develop PR In Process options for a low income regional recreation all access pass in the Comox Valley. 10/28/2019 THAT Council direct staff to prepare a list of possible publicly-owned sites within the Village of Cumberland that DS In Process could be further evaluated by Co-operative Housing Federation of BC, for the feasibility of a Co-op Housing project.
11/25/2019 THAT Council direct staff to use the existing concrete slabs onsite and look at options of incorporating a concrete DS In Process bench from design 2 into design 3 for the No. 5 Mine Fan House design concept. 11/25/2019 THAT Council direct staff to develop a letter of agreement with the owner of the land known as Coal Valley Estates DS In Process for the development of the No. 5 Mine Fan House Park. 11/25/2019 THAT Council direct staff to share the Urban Forest Management Plan through advertisement and on the Village DS In Process website; and THAT Council direct staff to host a public open house in 2020 to share the Urban Forest Management Plan and seek public comment on the recommendations, the priorities for implementation and the canopy cover target for the Village and report back to Council with an implementation plan.
11/25/2019 THAT Council approve the 2019-01-HAP for property described as Parcel B (DDA26122) of Lots 3 and 4, Block 3, DS In Process District Lot 21, Nelson District, Plan 522 (2700 Dunsmuir Avenue) substantially in compliance with the Heritage Alteration Permit (2019-01-HAP), dated November 14, 2019; and THAT Council approve the 2019-08-DV permit for property described as Parcel B (DDA26122) of Lots 3 and 4, Block 3, District Lot 21, Nelson District, Plan 522 (2700 Dunsmuir Avenue) substantially in compliance with the Development Variance Permit (2019-08-DV), dated November 14, 2019. 12/9/2019 THAT Council direct staff to draft a Management Direction Statement for the Village Forest lands and to report back PR In Process to Council. -94- OCtober 26, 2020 File No. 0550-01 Council Resolutions - Outstanding Action Items
1/13/2020 THAT Council direct staff to consider the Vancouver Island Food Charter during the Official Community Plan update DS In Process in 2021. 1/13/2020 THAT Council accept the Age-Friendly Assessment and Action Plan, and direct staff to apply for Age-Friendly BC DS In Process designation. 4/27/2020 THAT the Committee of the Whole recommend that Council consider reducing the minimum setback to 0 meters DS In Process and establishing a maximum setback of 2 metres for the Camp Road neighbourhood during the next zoning bylaw update. 4/27/2020 THAT the Committee of the Whole recommend that Council consider making Camp Road neighbourhood a heritage DS In Process conservation area when Council considers the 2021 official community plan review. 4/27/2020 THAT the Committee of the Whole recommend that Council consider cash in lieu parking requirements for Camp DS In Process Road neighbourhood during a comprehensive Village parking study. 5/11/2020 THAT Council approve borrowing from the Municipal Finance Authority of British Columbia, as part of its 2020 Fall FIN In Process Borrowing Session, $447,120.72 as authorized through “The Corporation of the Village of Cumberland Water Improvement Loan Authorization Bylaw No. 981, 2013”; and that the Comox Valley Regional District be requested to consent to the Village of Cumberland borrowing over a 20 year term and include the borrowing in a Security Issuing Bylaw; and THAT Council approve borrowing from the Municipal Finance Authority of British Columbia, as part of its 2020 Fall Borrowing Session, $1,050,100 as authorized through “Water Improvements Loan Authorization Bylaw No. 1063, 2017”; and that the Comox Valley Regional District be requested to consent to the Village of Cumberland borrowing over a 20 year term and include the borrowing in a Security Issuing Bylaw; and THAT Council direct staff to investigate options on spreading the parcel tax out over longer periods and come back with that information.
5/25/2020 THAT Council direct staff to write a letter of support regarding regulation for independent cannabis producers. LS In Process
6/8/2020 THAT Council direct staff to proceed with purchasing a video conferencing system for the Council Chamber, and LS In Process purchasing new meeting table system for the Council Chamber; AND THAT Council direct staff bring forward an amendment to the 2020-2024 Financial Plan Bylaw for an expenditure of $25,000 from the Emergency and Public Safety Reserve. 6/8/2020 THAT Council amend Zoning Amendment Bylaw No. 1133, 2020 by removing clause 7(b) to permit accessory DS In Process dwelling units (ADUs) in the front yard. THAT Council give first reading Zoning Amendment Bylaw No. 1133, 2020 as amended. 6/22/2020 THAT Council direct staff to bring forward a report to Council on the Cumberland Culture and Art Society’s mural PR In Process proposal for Village Park.
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7/13/2020 THAT Council authorize the work associated with Phases one relating to the Village Office modification concept; and CAO In Process THAT Council direct staff to bring forward an amendment to the 2020-2024 Financial Plan Bylaw to add a budget up Fin to a maximum of $120,000.00 for phase one of the municipal office renovations to be funded by the General Asset Renewal Reserve 8/10/2020 THAT Council set up a meeting with Island Health and other municipalities to discuss what program might work best LS In Process for all of us. 8/10/2020 THAT Council approve the application for a Development Variance Permit for property legally described as Lot 1, DS In Process Block 27, District Lot 21, Nelson District, Plan 522C (2814 Dunsmuir Avenue) which varies a rear yard setback for principal dwellings from the required 4.5metres to 1.6metres as shown on the site drawing attached as Schedule A to the Permit dated July 9, 2020. 8/10/2020 THAT Council approve Development Permit 2020-07-DP for the property described as Lot A, Section 30, Township DS In Process 11, Nelson District, Plan VIP69479 (3190 Royston Road) substantially in compliance with the Development Permit dated August 10, 2020. 9/14/2020 THAT Council refer the request from Hugh Fletcher for Council feedback in regard to development and heritage DS In Process retention of the Ilo Ilo (2691 Dunsmuir) and King George (2723 Dunsmuir) buildings to staff to prepare a report briefly summarizing existing land use and development policies and application options for commercial heritage properties that are available within the Official Community Plan, Heritage Management Plan, and Council’s Strategic Priorities. 9/14/2020 THAT Council approve the Bevan Industrial Lands Conceptual Master Plan Report and direct staff to include the ED In Process recommendations within the report into economic development work plans for the Bevan area; and to include in future budget workshops for Council’s consideration the recommendations outlined in the Bevan Industrial Lands Conceptual Master Plan Report. 9/14/2020 THAT Council direct staff to include a speed limit reduction review as part of the Traffic and Pedestrian Study and DS In Process Transportation Master Plan identified in Council’s Strategic Priorities, 2020 – 2023. 9/14/2020 THAT Council refer the article If We Care about the Homeless, We’ll Build Lots of Tiny Homes, Fast (Condon, The DS In Process Tyee Aug 19 2020) to the Homelessness and Affordable Housing Committee for information along with Portland just Showed Vancouver fix its Housing Crisis (Condon, The Tyee Aug 28 2020) to the Homelessness and Affordable Housing Committee and the Advisory Planning Commission. 9/28/2020 THAT Council direct staff to submit an application for grant funding for the No. 2 Dam Rebuild through the Investing OP In Process in Canada Infrastructure Program – Rural and Northern Communities; and THAT Council supports the project and commits to its share of the project costs, which would only include costs not covered under the program or cost overruns beyond the project costs applied for, as this grant program under the Rural and Northern Communities intake is for 100% funding.
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9/28/2020 THAT Council direct staff to work with School District 71 to identify opportunities to partner in establishing a ED In Process childcare facilities on SD71 grounds; to report back regarding possible Village policies which would include incentives for developers to include childcare spaces within new commercial and/or residential developments; to engage with local developers towards options relating to securing a Village owned/leased space designated for childcare needs; to identify possible appropriate Village owned facility and/or locations to develop and/or utilize as designated childcare space, identify staff and financial resources needed to develop the site, and present to Council for a consideration for an application to the Child Care BC New Spaces Fund.
9/28/2020 THAT Council encourage the Weird Church and Boys and Girls Club to apply to the non-profit stream of the Child ED In Process Care BC New Spaces Fund. 9/28/2020 THAT Council approve the use of 3000K LED street lights for local residential streets, collector/arterial streets, and OP In Process all street intersections; and further that staff request BC Hydro use yellow, green or amber lights if at all possible.
10/13/2020 THAT Council direct staff to write a letter of support for the Ec Dev recovery six priority strategies which are: ED In Process - Shop Local/arts and cultural support - agriculture and food security - tech/digital support for business - child care - transportation and regional conectivity - streamline permitting process for business and to refer the list of specific actions to the Committee of the Whole
10/13/2020 THAT Council approve the Heritage Alteration Permit, substantially in compliance with the permit (2020-01-HAP) DS In Process attached to the staff report dated September 30, 2020; and THAT Council approve varying the lot coverage of the proposed development at 2731 Dunsmuir Avenue from the maximum of 75 percent as specified in Zoning Bylaw No. 1027, 2016 to 87.5 percent, substantially in compliance with the variance permit (2020-06-DV) attached to the staff report dated September 30, 2020; and THAT Council deny the request to vary the number of on-site parking spaces / cash in-lieu required in Zoning Bylaw No. 1027, 2016 from five to four; and THAT Council deny the requests for a dedicated on-street parking space for the commercial tenant and a dedicated on-street commercial loading zone for the proposed development at 2731 Dunsmuir Avenue.
10/13/2020 THAT Council approve the Development Permit (2020-05-DP) at 2767 Derwent Avenue, property legally described DS In Process as Lot 11, Block 17, District Lot 21, Nelson District, Plan VIP522A, substantially in compliance with the attached Development Permit, with the electric vehicle charger moved to the front. -97- OCtober 26, 2020 File No. 0550-01 Council Resolutions - Outstanding Action Items
10/13/2020 THAT Council refer the Development Permit application 2020-08-DP for 4135 Cumberland Road to the Advisory DS In Process Planning Commission for comment; and THAT Council waive the requirement for a neighbourhood public meeting for Development Permit 2020-08-DP. 10/13/2020 THAT Council direct staff to go back to the applicant and ask for a few more choices on the proposed mural that DS In Process reflect council discussion. 10/13/2020 THAT Council approve the amendments to the Volunteer Firefighter Remuneration Policy 7.3 to increase LS In Process compensation for volunteer firefighters for practice and emergency callouts including housekeeping amendments.
10/13/2020 THAT Council direct that the Village give notice of the proposed disposition of 2680 Dunsmuir Avenue by way of a LS In Process lease with the Cumberland and District Historical Society for a fifteen-year term. 10/13/2020 THAT Council direct staff to submit an application to the Childcare BC New Spaces Fund for up to $3,000,000 for the ED In Process creation of new childcare spaces; and THAT Council direct staff to work with School District 71 in exploring the establishment of a partnership agreement for a childcare facility to be added to SD71 property; and THAT staff engage the Boys & Girls Clubs of Central Vancouver Island as subject area experts in support of the Village’s funding application.
10/13/2020 THAT Council direct staff to submit an application to the Community Economic Recovery Infrastructure Program, ED In Process under Rural Economic Recovery stream, for funding in support of infrastructure development for the Bevan Lands water service with a maximum project value of $500,000; and THAT Council direct staff to submit an application to Community Economic Recovery Infrastructure Program, under Community Economic Resilience stream, for funding in support of infrastructure upgrades and/or improvements for Cumberland Lake Park, with a maximum project 10/13/2020 THATvalue Councilof $200,000; give first and andTHAT second Council reading direct to staff “Official to submit Community an application Plan Amendment to the Community Bylaw No. Economic 1136, 2020”; Recovery THAT DS In Process Council give first and second reading to “Zoning Amendment Bylaw No. 1137, 2020”; and THAT Council schedule a public hearing for “Official Community Plan Amendment Bylaw No. 1136, 2020” and “Zoning Amendment Bylaw No. 1137, 2020” on Wednesday, November 18, 2020 at 7 p.m. at the Recreation Centre Gym.
10/13/220 THAT Council approve the Temporary Use Permit (2020-01-TUP) for Unit 4 at 4640 Cumberland Road, legally DS In Process described as Lot 1, Section 25, Township 10, Comox District, Plan 35738 substantially in compliance with the Permit attached to this report for the purposes of operating a yoga, fitness and dance study in Unit 4 on the property.
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8/10/2020 THAT Council refer the Heritage Alteration and Development Variance Permit Application – 2731 Dunsmuir Avenue DS Complete report, dated July 28, 2020, to the Heritage Committee for a recommendation; THAT Council refer the Development Variance Permit Application – 2731 Dunsmuir Avenue report, dated July 28, 2020, to the Advisory Planning Commission for a recommendation; and THAT Council refer the Development Variance Permit Application – 2731 Dunsmuir Avenue report, dated July 28, 2020, to the Accessibility Committee for a recommendation.
7/13/2020 THAT Council reallocate the funding source from the following projects in the Village’s 2020-2024 Financial Plan PR Complete Bylaw to the Village Park Court Upgrades Project: a. $8,695 from No. 6 Mine Playground Replacement Project in Fin In Process the Village’s 2020 Parks Capital Budget (Cfwd accumulated surplus funds); b. $20,000 from the Lake Park Boat Launch Dock Improvements Project in the Village’s 2020 Parks Capital Budget (host amenity funds); and c. $14,055 from the general financial stabilization reserve. AND THAT Council direct staff to amend the 2020-2024 Financial Plan Bylaw to reflect the change. 8/10/2020 THAT Council approve the award of the 2020 Roads and Utilities Capital Works Tender to Leuco Construction for the OP Complete In mandatory work at a bid price of $820,312; THAT Council approve the award of the additional scope of work to Fin Process Leuco Construction at a cost of $282,923; and THAT Council direct staff to reflect the additional funds required to complete either just the mandatory work or both the mandatory and optional work, in the next budget amendment; and THAT Council approve the direct award of the road resurfacing on the south section of Union Road and on Comox Lake Road to Shades Contracting at a cost of $97,859.
4/10/2012 THAT Council request staff to get more clarification regarding Coal Valley Estates’ responsibility in regards to the DS Consider at runoff from their proposed development adjacent to Camp Road in relation to the Official Community Plan section subd. that states development needs to keep 90 percent of rain on their development properties.
6/22/2020 THAT Council direct staff to fund the additional SCADA system upgrade costs from the Water Stabilization Reserve OP In Process Fund in the amount of $15,000; and THAT Council direct staff to bring forward an amendment to the adopted 2020- Fin In Process 2024 Financial Plan Bylaw to reflect this expenditure 7/22/2019 THAT Council direct staff to proceed with an appeal of the Administrative Penalty under the Environmental OP In Process Management Act and obtain legal advice as to next steps in the appeal. 7/22/2019 THAT Council direct staff to collaborate with Fortis BC to find a suitable location within the Village of Cumberland or ED In Process the region to construct a compressed natural gas (CNG) or renewable CNG multi-fueling station; THAT council direct OP In Process staff to consider a requirement for CNG, or heavier weighting for request for proposals with CNG or R-CNG fuelling in new waste collection contracts;
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