SUNSHINE COAST REGIONAL DISTRICT
October 14, 2010
DRAFT MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C.
PRESENT: Chair D. Shugar
Directors G. Nohr E. Graham L. Turnbull B. Janyk D. Inkster L. Lewis
ALSO PRESENT: Chief Administrative Officer J. France GM, Community Services P. Fenwick GM, Corporate Services J. Merrick Recording Secretary S. Williams Media 1 Public 1
CALL TO ORDER 7:31 p.m.
AGENDA B. Janyk / L. lewis
406/10 THAT the agenda for the meeting be adopted as presented.
CARRIED
MINUTES
Minutes B. Janyk / L. Lewis
407/10 THAT the Regular Board minutes of September 23, 2010 be adopted as presented.
CARRIED Regular Board Minutes of October 14, 2010 Page 2
COMMUNICATIONS
Squamish Nation L. Turnbull / L. Lewis
408/10 THAT the correspondence from the Squamish Nation providing an update on the development plans for the Chekwelp area in West Howe Sound be received.
CARRIED
REPORTS
Administrator’s Report
The Chief Administrative Officer’s verbal report was received.
Director’s Reports
Directors provided a verbal report of their activities.
Corporate L. Lewis / D. Inkster
409/10 THAT the Corporate and Administrative Services Committee recommendation Nos. 1-22 of September 23, 2010 be received, adopted and acted upon as follows:
Recommendation No. 1 Communications Activities
THAT the Communications Officer’s report updating the status of communications activities in the organization be received.
Recommendation No. 2 Transit [310]
THAT the Manager of Transportation and Facilities’ report regarding budget variances for Transit, Function 310, for the period ending August 30, 2010 be received.
Recommendation No. 3 Recreation Facilities [616-621]
THAT the Manager of Recreation’s report regarding budget variances for Recreation Facilities, Functions 616 to 621, for the period ending August 30, 2010 be received.
AND THAT this report be referred to the October Community Services Committee meeting, with the Area Managers of Recreation providing information on the utilization trends being seen with all the recreation facilities.
Regular Board Minutes of October 14, 2010 Page 3
409/10 cont. Recommendation No. 4 Regional Solid Waste [350-353]
THAT the Solid Waste Co-ordinator’s report regarding budget variances for Regional Solid Waste, Functions 350-353, for the period ending August 30, 2010 be received.
Recommendation No. 5 Bizpal
THAT the Board support Bizpal going live on the Regional District website.
Director Lewis left the Committee meeting at 2:33 p.m. due to a conflict of interest.
Recommendation No. 6 Real Estate Agents and Appraisers
THAT the General Manager of Community Services’ report regarding the selection of Real Estate Agents and Appraisers be received;
AND THAT the following factors in selecting a real estate agent to sell property be adopted – credentials and experience for the real estate in question, communication and negotiation skills, knowledge of real estate conveyance and knowledge of market trends and real estate values;
AND THAT this be forwarded to the Purchasing Policy Committee for inclusion in the Draft Purchasing Policy to be presented to the Board for adoption.
Director Lewis returned to the Committee meeting at 2:41 p.m.
Recommendation No. 7 Business Licenses
THAT the Chief Building Inspector and Bylaw Manager’s report regarding the regulation of business licenses be received.
Recommendation No. 8 Town of Gibsons Tennis Court Funding
THAT the Chief Building Inspector and Bylaw Manager’s report regarding Areas E and F funding for the Town of Gibsons’ new tennis courts be received;
AND THAT staff work with the Town of Gibsons to increase the number of parking spaces adjacent to the new tennis court and provide assurance that the walking path from Elphinstone Secondary School to the new court will be maintained;
Regular Board Minutes of October 14, 2010 Page 4
409/10 cont. AND THAT $50,000 be included in Greater Gibsons Community Participation, Function 01-2-126-212 in the 2011 Financial Plan toward funding the new tennis court;
AND THAT this resolution be forwarded to the Town of Gibsons for information.
Recommendation No. 9 Contracts between $20,000 and $100,000
THAT the Purchasing Officer’s report regarding contracts between $20,000 and $100,000 entered into by the Regional District for the period of July 20, 2010 to September 14, 2010 be received.
Recommendation No. 10 Resolutions to UBCM
THAT the Manager of Legislative Services’ report regarding the 2010 Resolutions to the Union of BC Municipalities (UBCM) be received;
AND THAT Directors speak to the resolutions at the 2010 UBCM Convention as follows:
Director Nohr Infrastructure Stimulus Fund (B131) (This resolution to be withdrawn if B130 passes.) Emergency Management Training (C5) Director Shugar Local Contributions to BC Transit (B21) Director Graham Extended Producer Responsibility (B90) Director Turnbull Bylaw Enforcement Notice Appeals (B123) BC Ferry Services Performance (B20)
Recommendation No. 11 Gibsons & District Fire Protection Area
THAT the Accounting Technician’s report regarding Tax Exempt Properties in the Gibsons and District Fire Protection Area be received.
Recommendation No. 12 Squamish Nation
THAT the correspondence from the Squamish First Nation regarding Amendments to Property Assessment and Taxation be received;
AND THAT staff report back at the October Corporate and Administrative Services Committee meeting with more information on the amendments the Squamish Nation is proposing. Regular Board Minutes of October 14, 2010 Page 5
409/10 cont. Recommendation No. 13 District of Kitimat
THAT the correspondence from the District of Kitimat regarding concern over the complaint made by various owners of major industrial property “that property taxation in British Columbia (BC) is destructive to major industry in BC” be received.
Recommendation No. 14 Correspondence
THAT the following items of correspondence be received:
• Vancouver Coastal Health regarding an emergency resolution to UBCM concerning poverty reduction strategy for British Columbia; • BC Health Coalition regarding protecting public health services in BC communities; • Village of Queen Charlotte regarding resolutions concerning the Enbridge Northern Gateway project and the development of the Tar Sands; • City of Merritt, District of Elkford and Cowichan Valley Regional District regarding the long-form of the Canada Census form;
Recommendation No. 15 Community Works Payment
THAT the correspondence from the Union of BC Municipalities regarding the notification of the distribution of $313,181.77 to the Regional District, as per the payment schedule outlined in the Community Works Fund Agreement, be received.
Recommendation No. 16 Right to Know Week
THAT the correspondence from the Office of the Information and Privacy Commissioner regarding the Right to Know Week Proclamation be received.
Recommendation No. 17 BC Hydro
THAT the correspondence from BC Hydro regarding the funding available for electric beautification projects be received.
Recommendation No. 18 Surrey Regional Economic Summit
THAT the correspondence from the Surrey Regional Economic Summit regarding the 2010 summit being held October 14, 2010 be received.
Regular Board Minutes of October 14, 2010 Page 6
409/10 cont. Recommendation No. 19 Island Coastal Economic Trust
THAT the correspondence from the Island Coastal Economic Trust regarding their 2009 – 2010 Annual Report be received.
Recommendation No. 20 Natural Area Protection Tax Exemption Program
THAT the correspondence from the Ministry of Community and Rural Development regarding the Regional District’s inquiry as to whether the Natural Area Protection Tax Exemption Program could be extended to other communities, as opposed to island landowners only, be received;
AND THAT staff flag this issue for discussion on resolutions to be forwarded to the Association of Vancouver Island and Coastal Communities;
AND FURTHER THAT staff discuss this issue with the Town of Gibsons and report back to a future Corporate and Administrative Services Committee meeting on the process they have implemented on this.
Recommendation No. 21 Sechelt Public Library
THAT the correspondence from the Sechelt Public Library regarding the library’s unionization costs be received;
AND THAT staff report back to the October Corporate and Administrative Services Committee meeting on the background details of the $25,000 included in the 2010 budget to assist with the library’s unionization costs.
Recommendation No. 22 Irvine’s Landing Marina
THAT the correspondence from the Integrated Land Management Bureau regarding the inspection of the Irvine’s Landing Marina Lease No. 232691 be received.
CARRIED
Infrastructure L. Lewis / L. Turnbull
410/10 THAT the Infrastructure Services Committee recommendation Nos. 1-7 of October 7, 2010 be received, adopted and acted upon as follows:
Regular Board Minutes of October 14, 2010 Page 7
410/10 cont. Recommendation No. 1 Water Act Modernization
THAT correspondence from John Slater, Parliamentary Secretary for Water Supply and Allocation, dated September 13, 2010, regarding the Water Act Modernization be received;
AND THAT staff obtain a copy of the Sustainability Planning Information Package from UBCM and report back to a future Infrastructure Services Committee meeting on applicable information contained therein.
Recommendation No. 2 Transportation Advisory Committee
THAT the Transportation Advisory Committee (TAC) minutes of Sept 13, 2010 be received;
AND THAT the recommendations contained therein be acted upon as follows:
Recommendation No. 3 ATV’s on Public Trails
THAT the issue of licensing and monitoring the use of ATV’s and dirt bikes on public trails be referred to the Community Services Committee meeting of September 16, 2010.
Recommendation No. 4 BC Ferries Comissioner
THAT a letter be sent to the Minister of Transportation and Infrastructure and the Attorney General requesting that the contract of BC Ferries Commissioner Crilly be extended beyond December 2010;
AND THAT the correspondence be copied to the Association of Vancouver Island and Coastal Communities (AVICC), MLA Nicholas Simons, and all ferry dependent communities;
AND FURTHER THAT both of the Ferry Advisory Committee Chair’s reports presented at this meeting be included in the communications.
Recommendation No. 5 Bike Lane Sweeping
THAT a motion be forwarded to AVICC requesting that the Province advance funds to allow the Ministry of Transportation and Infrastructure to increase the frequency of bike lane sweeping.
Regular Board Minutes of October 14, 2010 Page 8
410/10 cont. Recommendation No. 6 Bike Lane Sweeping
THAT staff contact Capilano Highways and request information about the incremental cost to sweep the highway and any other areas that have bike lanes.
Recommendation No. 3 VCH Interagency Regional Drinking Water Team Minutes
THAT the Vancouver Coastal Health Interagency Regional Drinking Water Team minutes of June 2, 2010 be received;
AND THAT a follow up letter be sent to Sechelt Community Projects, and copied to the District of Sechelt, the Regional Drinking Water Team (RDWT) and the Ministry of Environment, to advise of the resolution from the Board meeting of May 13, 2010 as follows:
THAT a letter be sent to Sechelt Council advising that to preserve potable water the Joint Watershed Management Advisory Committee (JWMAC) does not support logging or mining in the Gray Creek watershed;
AND THAT the letter request a response with regards to the SCRD’s position.
Recommendation No. 4 Community Bus Service
THAT the Manager of Transportation and Facilities’ report entitled “Community Bus Service” be received;
AND THAT discussion on a process for expanding the existing transit system be referred to 2011 budget deliberations.
Recommendation No. 5 Area A Water Master Plan Update
THAT the General Manager, Infrastructure Services’ report entitled “Area A Water Master Plan Update” be received;
AND THAT the draft Area A Water Master Plan Update report be received and placed on the SCRD website for public review;
AND FURTHER THAT a Public Open House be held to present the draft plan and receive input from the community.
Recommendation No.6 Milne Creek Water License (CO18421)
THAT the Engineering Technician’s report entitled “Milne Creek Water License (CO18421) be received; Regular Board Minutes of October 14, 2010 Page 9
410/10 cont. AND THAT staff investigate other licenses that are held on Milne Creek and report back to a future Infrastructure Services Committee meeting on potential implications associated with the removal of a community watershed designation.
Recommendation No. 7 Monthly Report
THAT the Section Secretary’s report entitled “Monthly Report for September 2010” be received.
CARRIED
Planning and Devel. L. Turnbull / L. Lewis
411/10 THAT the Planning and Development Committee recommendation No. 10 of October 14, 2010 be received, adopted and acted upon as follows:
Recommendation No. 10 Community to Community Forum Agenda
THAT the report dated October 14, 2010, entitled “Community to Community Forum Agenda” regarding the Community to Community Forum between the SCRD and the Squamish Nation” be received;
AND THAT the Community to Community Forum Agenda be approved as amended.
CARRIED
Amenity Agreement E. Graham / L. Turnbull
412/10 THAT the Administrative Assistant’s report regarding the Jervis Inlet Resort & Spa Ltd. Amenities Agreement Funds be received;
AND THAT a grant-in-aid in the amount of $2,500 be provided to the Egmont Community Club from Electoral Area A for the installation of a new chimney on the community hall;
AND THAT staff be directed to release the grant with a letter requesting copies of expenditures totalling at least $2,500 when the project is complete;
AND THAT the $10,000 previously granted to the Egmont Harbour Authority, under Resolution No. 455/09 (Rec. #3), for the purpose of stabilizing, upgrading and beautifying the pier entrance be re-directed for the purpose of building a wharfinger’s office and storage shed for the pier; Regular Board Minutes of October 14, 2010 Page 10
AND THAT staff be directed to draft an agreement with the Egmont Harbour Authority and release $10,000 once the Agreement is executed;
AND THAT the Chair and Corporate Officer be authorized to sign the Agreement with the Egmont Harbour Authority;
AND FURTHER THAT the 2010 Budget be amended accordingly.
CARRIED
MFA Surplus Funds G. Nohr / L. Lewis
413/10 THAT staff issue a cheque to Roberts Creek Community Association in the amount of $2,975.20 for repairs to the Roberts Creek Community Hall’s septic field;
AND THAT these funds be paid from the Municipal Finance Association Surplus related to the past Roberts Creek Community Capital Debt.
AND FURTHER THAT the 2010 Budget be amended accordingly.
CARRIED
MOTIONS
Public Hearing L. Lewis / L. Turnbull
414/10 THAT the Public Hearing concerning Bylaw Nos. 600.1 and 310.129 be rescheduled to be held on October 28, 2010, at 7:00 p.m. in the Board Room of the SCRD Offices located at 1975 Field Road, Sechelt, B.C. CARRIED
The Board moved In Camera at 8:15 p.m.
IN CAMERA L. Lewis / L. Turnbull
415/10 THAT the public be excluded from attendance at the meeting in accordance with Section 90(1) (a), (c), (d), (g), (i) and (k) of the Community Charter “personal information about an identifiable individual who holds or is being considered for a position...”, “Labour relations ...”, “the security of the property of the municipality;”, “litigation or potential litigation affecting the municipality;”, “the receipt of advice that is subject to solicitor-client privilege” and “negotiations and related discussions respecting the proposed provision of a municipal service...”
CARRIED
The Board moved out of In Camera at 8:23 p.m. Regular Board Minutes of October 14, 2010 Page 11
Appointment L. Turnbull / L. Lewis
416/10 THAT Marina Stjepovic be appointed to the Natural Resources Advisory Committee.
CARRIED
ADJOURNMENT B. Janyk / G. Nohr
417/10 THAT the Regular Board meeting be adjourned.
CARRIED
The meeting adjourned at 8:25 p.m.
Certified correct ______
Corporate Officer
Confirmed this ______day of ______
______
Chair