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SUNSHINE COAST REGIONAL DISTRICT October 14, 2010 DRAFT

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SUNSHINE COAST REGIONAL DISTRICT October 14, 2010 DRAFT SUNSHINE COAST REGIONAL DISTRICT October 14, 2010 DRAFT MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C. PRESENT: Chair D. Shugar Directors G. Nohr E. Graham L. Turnbull B. Janyk D. Inkster L. Lewis ALSO PRESENT: Chief Administrative Officer J. France GM, Community Services P. Fenwick GM, Corporate Services J. Merrick Recording Secretary S. Williams Media 1 Public 1 CALL TO ORDER 7:31 p.m. AGENDA B. Janyk / L. lewis 406/10 THAT the agenda for the meeting be adopted as presented. CARRIED MINUTES Minutes B. Janyk / L. Lewis 407/10 THAT the Regular Board minutes of September 23, 2010 be adopted as presented. CARRIED Regular Board Minutes of October 14, 2010 Page 2 COMMUNICATIONS Squamish Nation L. Turnbull / L. Lewis 408/10 THAT the correspondence from the Squamish Nation providing an update on the development plans for the Chekwelp area in West Howe Sound be received. CARRIED REPORTS Administrator’s Report The Chief Administrative Officer’s verbal report was received. Director’s Reports Directors provided a verbal report of their activities. Corporate L. Lewis / D. Inkster 409/10 THAT the Corporate and Administrative Services Committee recommendation Nos. 1-22 of September 23, 2010 be received, adopted and acted upon as follows: Recommendation No. 1 Communications Activities THAT the Communications Officer’s report updating the status of communications activities in the organization be received. Recommendation No. 2 Transit [310] THAT the Manager of Transportation and Facilities’ report regarding budget variances for Transit, Function 310, for the period ending August 30, 2010 be received. Recommendation No. 3 Recreation Facilities [616-621] THAT the Manager of Recreation’s report regarding budget variances for Recreation Facilities, Functions 616 to 621, for the period ending August 30, 2010 be received. AND THAT this report be referred to the October Community Services Committee meeting, with the Area Managers of Recreation providing information on the utilization trends being seen with all the recreation facilities. Regular Board Minutes of October 14, 2010 Page 3 409/10 cont. Recommendation No. 4 Regional Solid Waste [350-353] THAT the Solid Waste Co-ordinator’s report regarding budget variances for Regional Solid Waste, Functions 350-353, for the period ending August 30, 2010 be received. Recommendation No. 5 Bizpal THAT the Board support Bizpal going live on the Regional District website. Director Lewis left the Committee meeting at 2:33 p.m. due to a conflict of interest. Recommendation No. 6 Real Estate Agents and Appraisers THAT the General Manager of Community Services’ report regarding the selection of Real Estate Agents and Appraisers be received; AND THAT the following factors in selecting a real estate agent to sell property be adopted – credentials and experience for the real estate in question, communication and negotiation skills, knowledge of real estate conveyance and knowledge of market trends and real estate values; AND THAT this be forwarded to the Purchasing Policy Committee for inclusion in the Draft Purchasing Policy to be presented to the Board for adoption. Director Lewis returned to the Committee meeting at 2:41 p.m. Recommendation No. 7 Business Licenses THAT the Chief Building Inspector and Bylaw Manager’s report regarding the regulation of business licenses be received. Recommendation No. 8 Town of Gibsons Tennis Court Funding THAT the Chief Building Inspector and Bylaw Manager’s report regarding Areas E and F funding for the Town of Gibsons’ new tennis courts be received; AND THAT staff work with the Town of Gibsons to increase the number of parking spaces adjacent to the new tennis court and provide assurance that the walking path from Elphinstone Secondary School to the new court will be maintained; Regular Board Minutes of October 14, 2010 Page 4 409/10 cont. AND THAT $50,000 be included in Greater Gibsons Community Participation, Function 01-2-126-212 in the 2011 Financial Plan toward funding the new tennis court; AND THAT this resolution be forwarded to the Town of Gibsons for information. Recommendation No. 9 Contracts between $20,000 and $100,000 THAT the Purchasing Officer’s report regarding contracts between $20,000 and $100,000 entered into by the Regional District for the period of July 20, 2010 to September 14, 2010 be received. Recommendation No. 10 Resolutions to UBCM THAT the Manager of Legislative Services’ report regarding the 2010 Resolutions to the Union of BC Municipalities (UBCM) be received; AND THAT Directors speak to the resolutions at the 2010 UBCM Convention as follows: Director Nohr Infrastructure Stimulus Fund (B131) (This resolution to be withdrawn if B130 passes.) Emergency Management Training (C5) Director Shugar Local Contributions to BC Transit (B21) Director Graham Extended Producer Responsibility (B90) Director Turnbull Bylaw Enforcement Notice Appeals (B123) BC Ferry Services Performance (B20) Recommendation No. 11 Gibsons & District Fire Protection Area THAT the Accounting Technician’s report regarding Tax Exempt Properties in the Gibsons and District Fire Protection Area be received. Recommendation No. 12 Squamish Nation THAT the correspondence from the Squamish First Nation regarding Amendments to Property Assessment and Taxation be received; AND THAT staff report back at the October Corporate and Administrative Services Committee meeting with more information on the amendments the Squamish Nation is proposing. Regular Board Minutes of October 14, 2010 Page 5 409/10 cont. Recommendation No. 13 District of Kitimat THAT the correspondence from the District of Kitimat regarding concern over the complaint made by various owners of major industrial property “that property taxation in British Columbia (BC) is destructive to major industry in BC” be received. Recommendation No. 14 Correspondence THAT the following items of correspondence be received: • Vancouver Coastal Health regarding an emergency resolution to UBCM concerning poverty reduction strategy for British Columbia; • BC Health Coalition regarding protecting public health services in BC communities; • Village of Queen Charlotte regarding resolutions concerning the Enbridge Northern Gateway project and the development of the Tar Sands; • City of Merritt, District of Elkford and Cowichan Valley Regional District regarding the long-form of the Canada Census form; Recommendation No. 15 Community Works Payment THAT the correspondence from the Union of BC Municipalities regarding the notification of the distribution of $313,181.77 to the Regional District, as per the payment schedule outlined in the Community Works Fund Agreement, be received. Recommendation No. 16 Right to Know Week THAT the correspondence from the Office of the Information and Privacy Commissioner regarding the Right to Know Week Proclamation be received. Recommendation No. 17 BC Hydro THAT the correspondence from BC Hydro regarding the funding available for electric beautification projects be received. Recommendation No. 18 Surrey Regional Economic Summit THAT the correspondence from the Surrey Regional Economic Summit regarding the 2010 summit being held October 14, 2010 be received. Regular Board Minutes of October 14, 2010 Page 6 409/10 cont. Recommendation No. 19 Island Coastal Economic Trust THAT the correspondence from the Island Coastal Economic Trust regarding their 2009 – 2010 Annual Report be received. Recommendation No. 20 Natural Area Protection Tax Exemption Program THAT the correspondence from the Ministry of Community and Rural Development regarding the Regional District’s inquiry as to whether the Natural Area Protection Tax Exemption Program could be extended to other communities, as opposed to island landowners only, be received; AND THAT staff flag this issue for discussion on resolutions to be forwarded to the Association of Vancouver Island and Coastal Communities; AND FURTHER THAT staff discuss this issue with the Town of Gibsons and report back to a future Corporate and Administrative Services Committee meeting on the process they have implemented on this. Recommendation No. 21 Sechelt Public Library THAT the correspondence from the Sechelt Public Library regarding the library’s unionization costs be received; AND THAT staff report back to the October Corporate and Administrative Services Committee meeting on the background details of the $25,000 included in the 2010 budget to assist with the library’s unionization costs. Recommendation No. 22 Irvine’s Landing Marina THAT the correspondence from the Integrated Land Management Bureau regarding the inspection of the Irvine’s Landing Marina Lease No. 232691 be received. CARRIED Infrastructure L. Lewis / L. Turnbull 410/10 THAT the Infrastructure Services Committee recommendation Nos. 1-7 of October 7, 2010 be received, adopted and acted upon as follows: Regular Board Minutes of October 14, 2010 Page 7 410/10 cont. Recommendation No. 1 Water Act Modernization THAT correspondence from John Slater, Parliamentary Secretary for Water Supply and Allocation, dated September 13, 2010, regarding the Water Act Modernization be received; AND THAT staff obtain a copy of the Sustainability Planning Information Package from UBCM and report back to a future Infrastructure Services Committee meeting on applicable information contained therein. Recommendation No. 2 Transportation Advisory Committee THAT the Transportation Advisory Committee (TAC) minutes of Sept 13, 2010 be received; AND THAT
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  • Town of Gibsons M E M O R a N D
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