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6:00 Pm Location Novato Fire District Board of Directors Special Board Meeting Agenda November 14, 2018 Time: 6:00 p.m. Location: Fire Station 61, 2nd Floor 7025 Redwood Blvd., Novato, CA 94945 The Board meeting agenda and all supporting documents are available for public review at 95 Rowland Way, Novato, CA, 72 hours in advance of a scheduled Board meeting. A fee will be charged for additional copies of Board meeting documents. District facilities and meetings comply with the Americans with Disabilities Act. If special accommodations are needed, please contact the District Administrative Services Manager as soon as possible, preferably two days prior to the meeting. ROLL CALL President William Davis Director Worth Fenner, Jr. Director Jim Galli Director Steve Metcho Director Lj Silverman AGENDA ADJUSTMENTS PRESENTATION 1. Lessons Learned 2017 North Bay Fire Siege Report Fire Chief Bill Tyler will have a PowerPoint Presentation on the North Bay Fire Siege 2. Acknowledgements of the Board ASSOCIATION PRESIDENTS’ REPORT This is opportunity for the President, or designee, of each labor association to address the Board. DIRECTOR MATTERS Directors may report on their activities and meetings. President may report to the Board on the Novato Fire Foundation. CHIEF’S REPORT The Fire Chief will report on the District business activities and operations. CONSENT CALENDAR ITEMS These items can be acted on in one consolidated motion or may be removed from the Consent Calendar and separately considered at the request of any person. 1. Minutes of Regular Board of Directors Meeting October 3, 2018. 2. Minutes of Special Board Meeting (Badge Pinning) October 30, 2018. Agenda reviewed and approved by President Davis Agenda -11/14/18 On 11/7/2018 Page 1 1 Novato Fire District Board of Directors Special Board Meeting Agenda November 14, 2018 Time: 6:00 p.m. Location: Fire Station 61, 2nd Floor 7025 Redwood Blvd., Novato, CA 94945 NEW BUSINESS 1. Independent Auditor’s Report and Audited Financial Statements – Fiscal Year ended June 30, 2018. Board to consider the Finance Committee recommendation to accept the Independent Auditor’s Report and Audited Financial Statements – Fiscal Year ended June 30, 2018, as presented by the District independent auditor Maze and Associates. Katherine Yuen of Maze and Associates will attend the meeting to discuss the audit and other reports prepared by Maze and Associates. 2. Memorandum of Internal Controls and Required Communications for the Fiscal Year Ended June 30, 2018 (MOIC) Board to consider the Finance Committee recommendation to accept the Memorandum of Internal Controls and Required Communications for the Fiscal Year ended June 30, 2018, as presented by the District Independent Auditor Maze and Associates, along with the management response to the internal control matter identified in the report. 3. Independent Accountant’s Report on Applying Agreed-Upon Procedures (AUP) – Ambulance Billing During the Calendar Year 2017. Board to consider the Finance Committee recommendation to accept the report in Regards to the District’s Ambulance Billings and Related Revenue Collection Cycle, Including Billings Handled by the District on Behalf of its Clients during the calendar year 2017, as presented by the District independent auditor Maze and Associates. 4. Independent Accountant’s Report On Applying Agreed Upon Procedures (AUP) to Certain Disbursements Made During The Calendar Year Ended December 31, 2017. Board to consider the Finance Committee recommends the Board accept the report in regards to the certain disbursements made by the District during the calendar year ended December 31, 2017. 5. Resolution 2018-13: Approval of the Employment Agreement between the Novato Fire Protection District and Finance Director Joseph Valenti. Board approval is requested to adopt Resolution 2018-13, adopting the Employment Agreement between the Novato Fire Protection District and Finance Director Joseph Valenti. Agenda reviewed and approved by President Davis Agenda -11/14/18 On 11/7/2018 Page 2 2 Novato Fire District Board of Directors Special Board Meeting Agenda November 14, 2018 Time: 6:00 p.m. Location: Fire Station 61, 2nd Floor 7025 Redwood Blvd., Novato, CA 94945 COMMITTEE REPORTS Directors may report on committee activities and meetings. 1. MERA (Director Silverman and Director Metcho) 2. Finance Committee (Director Davis and Director Fenner, Jr.) FINANCIAL REPORTS Informational items for review. No action needed. 1. Revenues, Expenditures and Changes in Fund Balance Financial Report, September 2018 2. Revenues and Expenditures Detail Financial Report September 2018 3. Vendor Summary Financial Report, September 2018 4. Electronic Fund Transfer Documentation (AD 17 d/e/f, Calpers, MCERA confirm, Westamerica Bank Statement) September 2018 5. District Contracts Information – September 2018 INFORMATION Items of a general nature that the staff wishes to bring to the attention of the Board. 1. Customer Satisfaction Survey Report, September 2018 2. Written Communications ADJOURNMENT Agenda reviewed and approved by President Davis Agenda -11/14/18 On 11/7/2018 Page 3 3 Presentation Section 4 Lessons Learned 2017 North Bay Fire Siege September 2018 Prepared By: Marin County Fire Department P.O. Box 518, Woodacre, CA 94973 www.marincountyfire.org 1 5 Contents: Previous Steps in Fire Preparedness 3 Board of Supervisors Takes Action 6 Scope of Sub-Committee 8 Panel Interview (North Bay Officials) 8 Public Listening Session / Community Forum 11 Suggested Areas for Improvement 12 Next Steps / Recommendations 18 Contact Information 20 2 6 The devastating wildfires of the October 2017 North Bay Fire Siege left nearby communities frightened and highlighted the necessity for fire prevention and preparedness. When the fires started on October 8th, the only thing separating Marin County from their neighbors to the north was simply an ignition source. Subsequent community conversations regarding wildfire preparedness have highlighted the need to update Marin communities on preparation that is already underway as well as plans that local government has developed to prepare further. In November 2017, the Marin County Board of Supervisors created a sub-committee to study lessons learned from the North Bay Fires. The sub-committee included Supervisors Judy Arnold and Dennis Rodoni, leaders from fire, law enforcement, and land management agencies, as well as representatives from Marin’s cities and towns. The public was also invited to voice concerns and hear from the agencies represented. The sub-committee proceeded in three steps: first, the sub-committee held an extensive panel interview with Sonoma officials in order to learn from their experiences. Next, the sub-committee hosted a public forum in an effort to gather community input and preferences. Finally, the sub-committee took an inventory of Marin’s existing programs, identifying gaps within and across agencies. The inventory also identified several recommendations from Sonoma and Napa officials which were already in place in Marin County, including a tradition of robust relationships between agencies and a willingness to work together. The constructive nature of the sub-committee’s dialogue with various stakeholders illustrates that Marin County agencies and the public are committed to working together to increase disaster preparedness. This report outlines the main findings from this process and areas for improvements to further decrease the County’s vulnerability and increase fire preparedness. These improvements befall the County of Marin, cities and towns and their respective fire, land management and law enforcement agencies, as well as members of the public. While this sub-committee was at work, the Marin County Board of Supervisors approved a $500,000 set-aside for disaster preparedness as part the FY 2018-20 Budget. Some of the improvements outlined in this report have already been implemented, others will be funded upon adoption of this report, while others require further exploration and refinement to be actionable. Previous Steps in Fire Preparedness Marin and California have taken significant steps over many years to prepare for wildfires, including changes to building and planning codes and regulations; investments in equipment, staffing and training; the creation of various work groups across industries to leverage knowledge, resources and outreach, and boost participation in existing statewide programs; the 3 7 creation of strategic plans utilizing current technology, including plans for best practices in emergency alert systems. The following provides a brief historical overview of fire preparedness in Marin County. After the 1991 Tunnel Fire in the Oakland-Berkeley Hills, Marin established one of the first Fire Safe Councils (FIRESafe MARIN), which brought together residents along with fire, utilities, and land management agencies to address fire prevention and preparedness. In recent years, FIRESafe MARIN has obtained millions of dollars in grant funding aimed at reducing fire risks while increasing community collaboration around fire preparedness. In October 1995, the Mount Vision Fire burned 12,354 acres on the Point Reyes National Seashore. Fire agencies throughout Marin improved wildland fire response capabilities by investing in equipment, apparatus and training. Agencies also recognized the importance of the Statewide Mutual Aid System and began participating at a greater level. The 1996 California Fire Plan (still current) was adopted with the intention of creating a
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