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Long Term Plan 2018-28 Hearing Committee - Front Page Long Term Plan 2018-28 Hearing Committee - Front Page If calling please ask for: Democratic Services 16 May 2018 Long Term Plan 2018-28 Hearing Committee Order Paper for the meeting of the Long Term Plan 2018-28 Hearing Committee to be held in the Carterton Events Centre, 50 Holloway Street, Carterton on: Tuesday, 22 May 2018 at 10.00am and to continue on 23 and 24 May 2018 in the Council Chamber, Level 2, 15 Walter Street, Te Aro, Wellington. Membership Cr Donaldson (Chair) Cr Blakeley Cr Brash Cr Gaylor Cr Kedgley Cr Laban Cr Laidlaw Cr Lamason Cr McKinnon Cr Ogden Cr Ponter Cr Staples Cr Swain Recommendations in reports are not to be construed as Council policy until adopted by Council 1 Long Term Plan 2018-28 Hearing Committee - Agenda Long Term Plan 2018-28 Hearing Committee Order Paper for the meeting to be held on Tuesday, 22 May 2018 in the Carterton Events Centre, 50 Holloway Street, Carterton at 10.00am, and to continue on 23 and 24 May 2018 in the Council Chamber, Greater Wellington Regional Council, Level 2, 15 Walter Street, Te Aro, Wellington Public Business Page No 1. Apologies 2. Declarations of conflict of interest 3. Process for considering submissions and feedback on Report 18.175 3 the proposed 10 Year Plan 2018-28 and other matters that are the subject of concurrent consultation 4. Report on feedback received on “Investing in our Report 18.185 9 Extraordinary Region” Long Term Plan 2018-28 and (Attachment 3 proposed Revenue and Financing Policy 2018 to come) 2 Long Term Plan 2018-28 Hearing Committee - Process for considering submissions and feeback on the proposed 10 Year Plan 2018-28 and other... Report 18.175 Date 17 May 2018 File CCAB-8-1571 Committee Long Term Plan 2018-28 Hearing Committee Author Margaret Meek, Senior Democratic Services Advisor Process for considering submissions and feedback on the proposed 10 Year Plan 2018-28 and other matters that are the subject of concurrent consultation 1. Purpose To advise the Long Term Plan 2018-28 Hearing Committee on the process for considering submissions and feedback on the proposed 10 Year Plan 2018-28 and other matters that are the subject of concurrent consultation. 2. Background At its meeting on 14 March 2018 the Council established the Long Term Plan 2018-28 Hearing Committee (the Committee) to consider and hear submissions and feedback, and to make recommendations to the Council, on the adoption of the 10 Year Plan 2018-28 and other matters which are the subject of concurrent consultation. A copy of the Committee’s terms of reference, which sets out its roles and responsibilities, is attached as Attachment 1 to this report. 2.2 Public consultation This hearing completes the public consultation phase on the adoption of the 10 Year Plan 2018-28. The Council concurrently consulted on: The proposed Revenue and Financing Policy; and The proposed Rates Remission and Postponement Policies. 2.3 Principles of consultation Six principles of consultation are set out in the Local Government Act 2002 (the Act). One of these principles is that views presented to a local authority should be accepted with an open mind, and should be given due consideration by the local authority, in making a decision. It is consistent with best practice that members should be present for the substantial part of the hearing and deliberations in order to participate in the decision-making of the Committee. PROCESS FOR CONSIDERING SUBMISSIONS ON THE PROPOSED LONG-TERM PLAN 2018-28 AND OTHER MATTERS PAGE 1 OF 4 3 Long Term Plan 2018-28 Hearing Committee - Process for considering submissions and feeback on the proposed 10 Year Plan 2018-28 and other... 3. Submissions and feedback received 3.1 Written submissions A total of 761 written submissions were received, 338 of these were in response to the consultation document on proposed 10 Year Plan 2018-28. Of the 761 written submissions, 423 were in direct response to the proposed Revenue and Financing Policy and three directly referred to the proposed Rates Remission and Postponement Policies. It should also be noted that a number of the submissions in response to the 10 Year Plan 2018-28 also made reference to issues relating to the proposed Revenue and Financing Policy. A copy of all the written submissions has been distributed to members of the Committee (under separate cover). It is suggested that written submissions are taken as read by the Committee, and that Committee members only discuss those submissions on which they want to make a particular comment. 3.2 Late submissions A number of submissions have been received after the consultation period closed. These submissions have been circulated to Committee members as part of package of written submissions. It is recommended that the Committee accept the late submissions for consideration and accept any further submissions received prior to the commencement of the hearings. 3.3 Other feedback Feedback from the community on key issues in the 10 Year Plan 2018-28 consultation document was obtained through the what matters website, three on-line polls and at events across the region. Pre-consultation was undertaken through the Citizens Panel in relation to the proposed priority areas earlier in the year. Analysis on this feedback is detailed in Report 18.185. 4. Oral presentation process The purpose of the hearing is to hear oral presentations in support of written submissions. At the time of writing this paper 175 submitters have indicated that they wish to be heard. Seventy-seven of these indicated that they wish to be heard on the proposed 10 Year Plan 2018-28 and the proposed Rates Remissions and Postponement Policies, and 98 indicated they wish to be heard on the proposed Revenue and Financing Policy. Five minutes have been allocated to each submitter, with additional time allocated for organisations (total of 10 minutes). This time covers both speaking time and time for questions of clarification by the Committee. A hearing schedule will be provided on the day of the hearing. 5. Consideration of issues raised in submissions and feedback The Committee must consider all written submissions, regardless of whether or not an oral presentation has been made. The Committee must also consider all of the feedback that was received on the consultation document. There will be an opportunity to discuss the issues raised in submissions and other forms of feedback, once all oral presentations on a topic have been heard. PROCESS FOR CONSIDERING SUBMISSIONS ON THE PROPOSED LONG-TERM PLAN 2018-28 AND OTHER MATTERS PAGE 2 OF 4 4 Long Term Plan 2018-28 Hearing Committee - Process for considering submissions and feeback on the proposed 10 Year Plan 2018-28 and other... 5.1 Process after consideration of submissions and feedback If the Committee, after considering submissions, is of the view to recommend a change to any of the proposed 10 Year Plan 2018-28, the proposed Revenue and Financing Policy, and the proposed Rates Remission and Postponement Policies it would need to first consider whether the proposed change would constitute a material and/or significant deviation from the proposed 10 Year Plan 2018-28, the proposed Revenue and Financing Policy, and the proposed Rates Remission and Postponement Policies. If a change is determined to be material and/or significant further consultation might be required. The Committee will need to prepare a report to the Council setting out its recommendations on the adoption of the 10 Year Plan 2018-28 and matters of concurrent consultation. Each person who made a submission or provided feedback on the adoption of the 10 Year Plan 2018-28 and concurrent consultations, and provided a contact address will, subsequent to Council adopting the final 10 Year Plan 2018-28, receive a response outlining the decisions of the Council and any key changes. A press release will be published, outlining the decisions of the Council and any key changes, for those who did not provide a contact address. 6. Communication The Committee meeting for hearing submissions has been advertised and all oral submitters contacted regarding the hearing dates. 7. Consideration of climate change The matters addressed in this report are of a procedural nature, and there is no need to conduct a climate change assessment. 8. The decision-making process and significance The matter requiring decision in this report has been considered by officers against the requirements of Part 6 of the Local Government Act 2002. 8.1 Significance of the decision Officers have considered the significance of the matter, taking into account the Council’s significance and engagement policy and decision-making guidelines. Due to the procedural nature of this decision officers recommend that the matter be considered to have low significance. Officers do not consider that a formal record outlining consideration of the decision-making process is required in this instance. 8.2 Engagement Engagement on this matter is unnecessary. 9. Recommendations That the Committee: 1. Receives the report. PROCESS FOR CONSIDERING SUBMISSIONS ON THE PROPOSED LONG-TERM PLAN 2018-28 AND OTHER MATTERS PAGE 3 OF 4 5 Long Term Plan 2018-28 Hearing Committee - Process for considering submissions and feeback on the proposed 10 Year Plan 2018-28 and other... 2. Notes the content of the report. 3. Accepts any late submissions received for consideration. Report prepared by: Report approved by: Report approved by: Margaret Meek Francis Ryan Luke Troy Senior Democratic Services Manager, General Manager, Strategy Advisor Democratic Services Attachment 1: Terms of reference for the Long Term Plan 2018-28 Hearing Committee PROCESS FOR CONSIDERING SUBMISSIONS ON THE PROPOSED LONG-TERM PLAN 2018-28 AND OTHER MATTERS PAGE 4 OF 4 6 Long Term Plan 2018-28 Hearing Committee - Process for considering submissions and feeback on the proposed 10 Year Plan 2018-28 and other..
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