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The Ells-Dran Filing System

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The Ells-Dran Filing System RECORD GROUP 127 RECORDS OF THE UNITED STATES MARINE CORPS THE ELLS-DRAN FILING SYSTEM ARCHIVIST NOTE: The description of the ELLS-DRAN filing system included in this finding aid is an abridged and revised version of the text originally created by the Marine Corps. This original text addresses arcane variations of ELLS-DRAN that would be rarely encountered, and have therefore been omitted from this abridged/revised version. The complete text may be seen in Appendix 1 of the RG 127 Inventory No. 2 compiled by Maizie Johnson and published in 1970. The listing of ELLS-DRAN headings that follows this introductory text has also been revised to make the information more easily readable, and omits some erroneous cross-references and other information that would rarely be utilized. Information added to the ELLS-DRAN headings appears in [brackets]. For addenda mentioned in the body of ELLS-DRAN, see page Keep in mind that ELLS-DRAN is not an index to Marine Corps records. It was developed to provide guidance to Marine Corps personnel maintaining records as they were originally created, gathered and received. As such, the system was open to varying interpretation; therefore not every Marine Corps record series will contain records under every heading listed, and documents related to a particular subject filed in one series of records may have been filed differently in another series. The ELLS-DRAN system derives its name from first four letters of the surname of its creator (Captain Harry A. Ellsworth), and the acronym that comes from the phrase “Direct Reference, Alphabetical, Numerical.” The ELLS-DRAN system is subject based, with very broad or “Major” subjects appearing in alphabetic order. Each Major subject (or heading) is assigned a 4-digit numeric designation. Each Major subject are usually divided further into three subcategories (or subheadings), known (in descending order), as “Primary,” “Secondary,” and “Minor.” These subheadings never consist of more than 3 digits. As an example, the Major heading for Education is “1520.” Marine Corps schools are identified by the Primary heading “30,” which reads “1520-30.” The Marine Corps schools for officers are then identified by the Secondary heading “120,” which reads “1520-30-120.” The Marine Corps Basic School for officers is then identified by the Minor heading, “10,” or “1520-30-120-10.” This sequence is well illustrated in outline form: Major Subject 1520 Education Primary Subject 1520-30 Marine Corps Schools Secondary Subject 1520-30-120 Officers Minor Subject 1520-30-120-10 Basic School For the addendums mentioned in the main body of ELLS-DRAN below, see the Appendix, Page 64. RG 127—ELLS-DRAN ABSENCE—FURLOUGH—LEAVE 1020 1020 Absence, furlough and leave [general] 1020-3 Authority for; granting of; precedents 1020-5 Beyond limits of U.S.; pay deductions for or because of (see also Pay) 1020-15 Holidays; special events 1020-30 Report of, not desertion (see also Deserter) 1020-35 Sick Leave (requested, granted) 1020-40 Without Leave (AWOL, AOL) 1020-40-10 Time lost by, made good for 1020-45 Without pay; half-pay; reduced pay ACADEMY (see Education) ACCIDENT—DAMAGE—INJURY CLAIMS 1030 1030 Accident, damage, and injury claims [general] 1030-10 Aviation (see also Aviation, Reports, Accidents) 1030-25 Civilians, injuries to or of 1030-35 Military & naval personnel, injuries to or of 1030-45 Motor Vehicles 1030-55 Property 1030-55-10 Government 1030-55-20 Private, real estate 1030-55-30 Private, other than real estate 1030-65 Protection; protective measures 1030-75 Vessels; water craft ACCOUNT—ACCOUNTING (NOT FUNDS) 1035 1035 Account; accounting (not funds) [general] 1035-5 Analysis of 1035-10 Auditing (see also Inspection) 1035-20 Deposit (see also Fund) Inspection (see Auditing under this heading) 2 RG 127—ELLS-DRAN ACCOUNT—ACCOUNTING (NOT FUNDS) (continued) 1035-35 Irregularities Money (see Fund, Money) 1035-45 Pay 1035-50 Property, supplies and stores 1035-50-25 System of Accountability 1035-70 Settlement of (see also Discharge) ADDRESS--RESIDENCE 1045 1045 Address; residence [general] 1045-25 Manner of; method of 1045-35 Organizations (military and naval) 1045-40 Persons 1045-45 Posts and stations 1045-55 Vessels ADJUTANT, BATTALION, POST OR REGIMENTAL 1050 1050 Adjutant, battalion, post or regimental [general] 1050-10 Detail and relief of ADMINISTRATION 1060 1060 Administration [general] 1060-5 Staff and offices 1060-10 Posts, stations and ships ADVERTISING 1070 1070 Advertising [general] 1070-5 Automobile, use of for 1070-15 Calendars, blotters 1070-20 Complaint; improper; derogatory 1070-25 Cooperation in 3 RG 127—ELLS-DRAN ADVERTISING (continued) 1070-35 Exhibit and display 1070-35-10 Billboards and signs 1070-35-20 Posters, stationary and movable 1070-35-35 Street cars in 1070-40 Expense; estimates; cost 1070-60 Marine Corps literature 1070-70 Newspapers, magazines and periodicals 1070-80 Payment; contracts 1070-90 Prohibited; policy of AGE (see Birth) AIDE—AIDE DE CAMP 1090 1090 Aide; Aide De Camp [general] 1090-10 Detail and relief of ALIEN—FOREIGNER 1100 1100 Alien; foreigner [general] (see also Enlistment, Alien) ALLOTMENT—ALLOTED—ALLOTING 1110 1110 Allotment; allotted; allotting [general] AMMUNITION (See Ordnance, Ammunition) AMNESTY (see War) ANIMAL, ALL KINDS 1130 1130 Animals, all kinds [general] 1130-10 Record books 4 RG 127—ELLS-DRAN ANNUAL REPORT (see Report, Annual) APPLICANT (see Enlistment, Applicant) APPROPRIATION (see Fund, Appropriation) ARMY (see also War, Conduct of) 1145 1145 Army [general] 1145-10 Birthday; Army Day 1145-15 Militia; National Guard 1145-20 Personnel 1145-25 Soldiers Home 1145-30 ROTC Units ASSOCIATION—SOCIETY 1155 1155 Association; society (all civil, military and patriotic societies) 1155-10 Red Cross activities (liaison officers) ATHLETIC (see Recreation) AUTOMOBILE (see Transportation) AVIATION—FLYING—BALLOONING 1165 1165 Aviation; flying; ballooning [general] Accidents (see Accident above, and reports under this heading below) 1165-10 Activities in general 1165-10-5 Cross country flights; tours 1165-10-10 Forced landings 1165-15 Airplanes, models and numbering Baggage (see Effects) 1165-20 Balloons [general] 5 RG 127—ELLS-DRAN AVIATION—FLYING—BALLOONING (continued) 1165-25 Engines; adoption of; models of 1165-30 Gliders Grounds (see Buildings and Grounds) Hangars (see Buildings and Grounds) 1165-40 Instruments, pilot 1165-45 Observers (tactical) 1165-50 Parachutes, adoption and use of Photography (see Photograph) 1165-55 Pilots, flight orders to, details of, grounding of 1165-65 Reports 1165-65-5 Accident reports (see also Accident, Aviation) 1165-65-15 Material reports 1165-65-20 Monthly reports, aircraft 1165-65-25 Pilot flying time (log books) 1165-70 Requisitions for supplies School (see Education) Transportation (see Transportation) BAGGAGE (see Effects) BAND—ORCHESTRA (see also Education) 1190 1190 Band; Orchestra [general] 1190/70 Posts and stations (use addenda as necessary) 1190-25 Instruments; instrumentation 1190-25-25 Repair kits 1190-35 Leader, appointment of, duties of 1190-40 Marine Band 1190-40-10 Complaints against; competition with civilians 1190-40-20 Requests for; concerts; tours 1190-70 Post (use addenda as necessary) 6 RG 127—ELLS-DRAN BAND—ORCHESTRA (continued) 1190-75 Regimental (use addendum when necessary) 1190-85 Reserve (use addendum when necessary) BARRACKS (see Buildings and Grounds) BENEFICIARY 1210 1210 Beneficiary [general] BEVERAGE—LIQUOR 1215 1215 Beverage; liquor [general] Laws pertaining to (see Law) BILLS OF LADING (see Transportation) BLANK FORMS—BLANK BOOKS 1230 1230 Blank forms; blank books [general] 1230-5 Abolition; adoption of changes; recommendations 1230-55 Requisitions for 1230-65 Reserve Marines BOARD OF AWARDS (see Insignia) BOARDS (NOT COUNCILS OR COURTS) 1240 1240 Boards (not councils or courts) [general] 1240-10 Appointment of, authority for, ranking of 1240-15 Economy Board (Joint War-Navy) Equipment Board (see Equipage) 1240-20 Facilities 1240-30 General Board (Navy) 1240-40 Inquest (use addenda as necessary) 7 RG 127—ELLS-DRAN BOARDS (continued) 1240-45 Inspections (see also Inspections) 1240-50 Investigation (see also subject under investigation) (use addenda as necessary) 1240-60 Personnel selection, officers 1240-65 Promotion of enlisted men 1240-70 Retirement for officers 1240-80 Specifications 1240-90 Survey; inventory; appraisal (see also Property) 1240-100 Transportation; vehicles 1240-110 Uniform, Marine Corps 1240-110-10 Women’s Reserve BOARD AND LODGING 1245 1245 Board and lodging [general] BOND—BONDING 1250 1250 Bond; bonding [general] 1250-10 Amount of; authority for 1250-15 Civilians 1250-20 Enlisted men (not Navy mail clerks) 1250-30 Officers 1250-40 Organizations; companies 1250-50 War 1250-60 War Bonds (promotion of) BOUNDARY (see Building) BRIDGE (see Transportation, Line) 8 RG 127—ELLS-DRAN BROADCAST (RADIO) 1260 1260 Broadcast (radio) [general] 1260-10 Advertising 1260-10-5 Reports (supplementary) 1260-20 Historical matter 1260-30 Lectures (see also principal subject of lecture) 1260-40 Musical, vocal 1260-50 Prohibiting BUILDINGS AND GROUNDS (use addenda as necessary) 1275 1275 Buildings and grounds [general] 1275-10 Acquisition; construction; contracts 1275-10-5 Armories (reserve) training centers 1275-20 Boundary Damage to by fire, elements (see Accident) 1275-30 Demolition; abandoning 1275-40 Federal, all kinds 1275-40-30 Space in; granted highways (see Transportation, Line) 1275-50 Inspection of; safety measures (see Inspection) 1275-65 Ranges; target
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