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18 February 2015 Bass Coast Shire Council Council Chamber, Bass Coast Civic Centre, Baillieu Street, Wonthaggi 5.00Pm

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18 February 2015 Bass Coast Shire Council Council Chamber, Bass Coast Civic Centre, Baillieu Street, Wonthaggi 5.00Pm Minutes for Ordinary Meeting Wednesday, 18 February 2015 Bass Coast Shire Council Council Chamber, Bass Coast Civic Centre, Baillieu Street, Wonthaggi 5.00pm 1. These minutes are due to be confirmed on 18 March 2015 2. Any decision included in these minutes is subject to change resulting from a rescission motion passed by Council. Minutes of Ordinary Meeting - 18 February 2015 Bass Coast Shire Council TABLE OF CONTENTS A Present and Apologies ................................................................................................. 4 B Community Question Time ........................................................................................ 5 B.1 Keith Finney, Inverloch - Dog Policy ...................................................................... 5 B.2 Maurice Schinkel, Cowes - East Cowes Coastline ................................................ 6 B.3 Peter McMahon, Cowes - Proposed lease 50-54 Church Street, Cowes............. 6 B.4 Cr Phil Wright - Caravan Park at Forrest Caves ................................................... 7 C Confirmation of Minutes.............................................................................................. 8 C.1 Ordinary Meeting held on 10 December 2014 ..................................................... 8 D Petitions and Deputations ........................................................................................... 9 D.1 Petition - Request for weed removal in North Wonthaggi .................................. 9 D.2 Joint Letter - Community consultation in relation to Inverloch dog restrictions ............................................................................................................. 11 E Reports Requiring Council Decision ......................................................................... 14 E.1 140283 - 2140 Korumburra-Wonthaggi Road, Lance Creek - Buildings and Works associated with an abattoir, car parking waiver and alterations to site access point into Korumburra-Wonthaggi Road .................. 14 E.2 140330 - Beach Crescent, Newhaven - Use of the land for a licensed food and drink premises, alterations to the existing building and provision of off site parking ................................................................................. 39 E.3 140318 - Proposed two lot subdivision, 64-80 Murray Street, Wonthaggi ............................................................................................................. 56 E.4 Councillor Representative for the Peri Urban Group of Rural Councils ........... 69 E.5 Kerbside greenwaste trial ..................................................................................... 72 E.6 Review Urban Roads and Drainage Improvement Policy - Receipt of Submissions ........................................................................................................... 77 E.7 Sunset Strip Estate Potential Road and Drainage Upgrade - Results of Further Community Questionnaire ...................................................................... 85 E.8 Local Road Safety Improvement Program ........................................................ 106 E.9 Victorian Charter for Child Friendly Cities and Communities ......................... 110 E.10 Appointment to Domestic Animal Management Advisory Committee - Community Representative ................................................................................ 113 E.11 Adoption of Arts and Culture Plan 2015 - 2019 ............................................... 116 E.12 2016 Revaluation of Shire .................................................................................. 124 E.13 Proposed Lease 50 - 54 Church Street Cowes - Phillip Island Community Health Centre ................................................................................. 129 E.14 Commencement of Public Submissions Process - for Council's proposed leases of The Newhaven Jetty Shed, Beach Crescent Newhaven, Cowes Caravan Park, 164-188 Church Street, Cowes, Newhaven Caravan Park, Old Bridge Drive, Newhaven and the Inverloch Bowling Club, 20 The Esplanade, Inverloch ..................................... 134 E.15 Complaint Handling Policy ................................................................................ 138 E.16 Recruitment of Independent Members to the Audit Committee .................... 141 E.17 Funds Investment Policy ..................................................................................... 145 F Notices of Motion ..................................................................................................... 150 G Committees and Delegates Reports ...................................................................... 152 G.1 Inter Council Aboriginal Consultative Committee............................................ 152 G.2 West Gippsland Regional Library Corporation Board ..................................... 154 G.3 South East Australian Transport Strategy ......................................................... 156 Bass Coast Shire Council Page 2 Minutes of Ordinary Meeting - 18 February 2015 Bass Coast Shire Council G.4 Rural Engagement Group ................................................................................... 158 G.5 Place Names Committee Meeting Minutes ...................................................... 159 G.6 Bass Coast Shire Council Audit Committee ...................................................... 160 G.7 Community Road Safety Committee ................................................................ 162 G.8 Municipal Fire Management Planning Committee .......................................... 163 G.9 Municipal Emergency Management Planning Committee .............................. 164 G.10 Bass Coast War Memorial Custodial Committee of Management ................. 166 G.11 Phillip Island 150th Celebrations Planning Committee .................................... 168 G.12 Community Safety and Events Advisory Committee ........................................ 169 G.13 Public Art Reference Committee ....................................................................... 171 G.14 Domestic Animal Management Advisory Committee ...................................... 172 H Performance Monitoring Reports ........................................................................... 174 H.1 Building Statistics for the month of November 2014 ....................................... 174 H.2 Building Statistics for the month of December 2014 ........................................ 175 H.3 Planning Permits decided under Delegation - November 2014 ....................... 176 H.4 Planning Permits decided under Delegation - December 2014 ....................... 179 H.5 Planning Statistics for the month of November 2014 ...................................... 182 H.6 Planning Statistics for the month of December 2014 ....................................... 183 H.7 Contracts Awarded Report ................................................................................ 184 I Watching Bass Coast ............................................................................................... 187 I.1 Events Update ..................................................................................................... 187 I.2 Continuous Improvement Report - Fire Hazard Inspection Process ............... 199 I.3 Assembly of Councillors Report ......................................................................... 202 I.4 Councillor Expenditure Report (October to December 2014) ........................ 204 J Acknowledgements .................................................................................................. 206 J.1 Acknowledgements - Cr Andrew Phillips ........................................................... 206 J.2 Acknowledgements - Cr Clare Le Serve ............................................................. 206 J.3 Acknowledgements - Cr Phil Wright .................................................................. 206 J.4 Acknowledgements - Cr Jordan Crugnale .......................................................... 207 J.5 Acknowledgements - Cr Neil Rankine ............................................................... 207 J.6 Acknowledgements - Cr Kimberley Brown ........................................................ 207 K Urgent Business ........................................................................................................ 208 L Closed Minutes ......................................................................................................... 211 L.1 Closed Ordinary Meeting held on 10 December 2014 ..................................... 211 M Items Closed to the Public ...................................................................................... 211 M.1 Other matter ....................................................................................................... 211 M.2 Other matter ....................................................................................................... 211 Bass Coast Shire Council Page 3 Minutes of Ordinary Meeting - 18 February 2015 Bass Coast Shire Council Meeting commenced The meeting commenced at 5.07pm Prayer: Cr Kimberley Brown read the prayer. Acknowledgement: Cr Jordan Crugnale read the acknowledgement. Statement: Cr Bradley Drew read the Councillor Statement. A Present and Apologies Councillors: Cr Kimberley Brown, McHaffie Ward (Mayor) Cr Jordan Crugnale, Townsend Ward (Deputy Mayor) Cr Andrew Phillips, Thompson Ward Cr Bradley Drew, Anderson Ward Cr Clare Le Serve, Leadbeater Ward Cr Neil Rankine,
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