Report of the Special Meeting of the Council of the Southeast Asian Fisheries Development Center

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Report of the Special Meeting of the Council of the Southeast Asian Fisheries Development Center REPORT OF THE SPECIAL MEETING OF THE COUNCIL OF THE SOUTHEAST ASIAN FISHERIES DEVELOPMENT CENTER Bangkok, Thailand 3-4 October 2013 THE SECRETARIAT SOUTHEAST ASIAN FISHERIES DEVELOPMENT CENTER SEC/RM/116 JANUARY 2014 PREPARATION AND DISTRIBUTION OF THIS DOCUMENT Report of the Special Meeting of the Council of the Southeast Asian Fisheries Development Center was prepared by Secretariat of the Southeast Asian Fisheries Development Center, in collaboration with its Departments namely, the Training Department (TD), the Marine Fisheries Research Department (MFRD), the Aquaculture Department (AQD), and the Marine Fishery Resources Development and Management Department (MFRDMD). The document is distributed to the SEAFDEC Council Directors and national delegates attending the Special Council Meeting, as well as SEAFDEC Secretariat and Departments for internal reference. BIBLIOGRAPHIC CITATION SEAFDEC. 2014. Report of the Special Meeting of the Council of the Southeast Asian Fisheries Development Center. Southeast Asian Fisheries Development Center, Bangkok, Thailand. 361 pp. NOTICE OF COPYRIGHT This publication may not be reproduced, in whole or in part, by any method or process, without written permission from the copyright holder. Applications for such permission with a statement of the purpose and extent of the reproduction desired should be made through and addressed to: SEAFDEC Secretariat Suraswadi Building Kasetsart University Campus P.O. Box 1046, Kasetsart Post Office Bangkok 10903, Thailand. All rights reserved ©SEAFDEC 2014 ii CONTENTS Paragraph No. INTRODUCTION 1-2 I. OPENING OF THE MEETING 3-5 II. ADOPTION OF THE AGENDA AND ARRANGEMENTS OF THE MEETING 6 III. REVIEW OF SEAFDEC ACTIVITIES, ACHIEVEMENTS AND FINANCIAL 7 SITUATION 3.1 Financial Situation of SEAFDEC in 2003-2012 8-10 3.2 SEAFDEC Programs: Funding and Achievements in 2003-2012 11-14 3.3 Suggested Way Forward for Improving SEAFDEC’s Work Efficiency 15-21 IV. RECOMMENDATIONS OF THE THIRD SEAFDEC REVIEW 22-28 V. OTHER MATTERS 5.1 Proposed Plans of Operation and Programs of Work of SEAFDEC 29-32 Departments and Secretariat 5.2 Proposed Amendment to the Financial Regulations 33-35 5.3 Others 36 5.4 General Comments and Way Forward 37-38 VI. ADOPTION OF THE REPORT OF THE MEETING 39 VII. CLOSING OF THE MEETING 40 iii ANNEXES Annex Page 1. List of Participants 15 2. Agenda 21 3. Financial Situation of SEAFDEC in 2003-2012 23 4. Summary Achievements of the Programs and Activities of the SEAFDEC 45 Departments and Secretariat in 2003-2012 5. Suggested Way Forward for Improving SEAFDEC’s Work Efficiency 285 6. Report of the Third SEAFDEC Review 287 7. Financial Implications, Implications on the Possibility of Amending the 319 Agreement Establishing SEAFDEC, and Coressponding Cost Benefit Analysis for Recommendations of the Third SEAFDEC Review Committee 8. Proposed Revision of Functions and Program of Work: Training Department 331 (TD) 9. Proposed Revision of Functions and Program of Work: Marine Fisheries 335 Research Department (MFRD) 10. Proposed Revision of Functions and Program of Work: Aquaculture Department 339 (AQD) 11. Proposed Revision of Functions and Program of Work: Marine Fishery 343 Resources Development and Management Department (MFRDMD) 12. Proposed Plan of Operation and Program of Work: Inland Fishery Resources 349 Development and Management Department (IFRDMD) 13. Proposed Functions and Program of Work: SEAFDEC Secretariat 351 14. Glass Eels: Assessing Supply Chain and Market Impacts of a CITES Listing on 355 Anguilla Species iv SEAFDEC Council Directors and Head Delegates attending the Special Meeting of the SEAFDEC Council 3-4 October 2013, Bangkok, Thailand The Special Meeting of the SEAFDEC Council, 3-4 October 2013 REPORT OF THE SPECIAL MEETING OF THE COUNCIL OF THE SOUTHEAST ASIAN FISHERIES DEVELOPMENT CENTER Bangkok, Thailand 3-4 October 2013 INTRODUCTION 1. The Special Meeting of the Council of the Southeast Asian Fisheries Development Center (SEAFDEC) was convened in Bangkok, Thailand on 3-4 October 2013. The Meeting was attended by the Council Directors for Brunei Darussalam, Cambodia, Indonesia, Japan, Lao PDR, Malaysia, Myanmar, Philippines, Singapore, Thailand, and Vietnam together with their respective delegations, as well as the Secretary-General, Deputy Secretary-General and the senior officials of SEAFDEC Secretariat and Departments. The list of participants appears as Annex 1. 2. The Special Meeting of the SEAFDEC Council was organized in response to the recommendation of the 45th Meeting of the SEAFDEC Council in April 2013 for SEAFDEC to provide a forum where important management issues to improve the operations of SEAFDEC could be thoroughly discussed. More specifically, the Council suggested that the Special Meeting of the SEAFDEC Council could focus the discussion on the recommendations of the Third SEAFDEC Review, revisions of the Plans of Operation of SEAFDEC Departments, and the proposed Plans of Operation of the Secretariat as well as the new SEAFDEC Department on Inland Fisheries Resources Development and Management. I. OPENING OF THE MEETING 3. On behalf of the Government of Thailand as host of the Special Meeting of the SEAFDEC Council, the Deputy Director-General of the Department of Fisheries of Thailand and Alternate SEAFDEC Council Director for Thailand, Mr. Chirdsak Vongkamolchoon welcomed the Council Directors and the other delegates to the Meeting. He recalled that in the past, two SEAFDEC review exercises had been conducted, the results of which were considered by the Council. Therefore, this Special Meeting of the SEAFDEC Council would be an opportune time to discuss and consider the results and recommendations of the Third SEAFDEC Review. He encouraged the Council Directors to discuss and rationally exchange views on this matter in order to come up with clear directives to SEAFDEC to improve its future operations. He expressed the hope for the successful results of the Meeting, and reiterated his wish for the pleasant stay of the Meeting participants in Bangkok. 4. On behalf of the Council Director for the Philippines and Chairperson of the SEAFDEC Council for 2013-2014, the Alternate SEAFDEC Council Director for the Philippines, Mrs. Drusila Esther E. Bayate reiterated the importance of the Special Meeting of the SEAFDEC Council since the accomplishments of SEAFDEC during the past decade with corresponding funding support for the activities from various sources would be reported and discussed. Based on such achievements, the Council could suggest the ways and means of improving the future programs of SEAFDEC to ensure that emerging fisheries issues confronting the Southeast Asian region are addressed as well as those other important issues that hinder the effective implementation of SEAFDEC programs and activities. She then declared the Meeting opened, and subsequently chaired the Meeting. 5. The Council was informed of the nomination put forward by the Government of Thailand for Dr. Chumnarn Pongsri to serve as the Chief of the Training Department and concurrent Secretary- General of SEAFDEC from 1 October 2013 until 30 September 2015. While conveying their concurrence to the re-appointment Dr. Chumnarn Pongsri to such positions, the Council Directors however expressed the apprehension that holding the position of Secretary-General for too many successive terms could be detrimental to the working efficiency of the Center. The Council therefore suggested that in the future, this issue should be revisited and put up for future discussion. 1 Southeast Asian Fisheries Development Center II. ADOPTION OF THE AGENDA AND ARRANGEMENTS OF THE MEETING 6. The Council adopted the Agenda of the Meeting, which appears as Annex 2. III. REVIEW OF SEAFDEC ACTIVITIES, ACHIEVEMENTS AND FINANCIAL SITUATION 7. The Meeting was informed that the report on SEAFDEC activities, achievements, and financial situation was compiled based on the set of questionnaires prepared by the SEAFDEC Council Director for Japan as initially proposed during the 45th Meeting of the SEAFDEC Council. 3.1 Financial Situation of SEAFDEC in 2003-2012 8. The Council took note of the Financial Situation of SEAFDEC in 2003-2012 (Annex 3), including the contributions, expenditures and surplus/deficit of SEAFDEC Secretariat and Departments funds, the expenditures incurred by the SEAFDEC research vessels, and the fund balance of SEAFDEC during the past ten years. 9. In response to the query about one item in the financial report on the expenditure for the construction of the M.V. SEAFDEC 2 which was granted by the Government of Japan to SEAFDEC, the Council was informed that such item had been recorded in the SEAFDEC Financial Statement in 2003- 2004 as in kind contribution from the Government of Japan. Therefore, in the said Financial Statement such item had been correspondingly recorded under in kind expenditure of the contribution from the Government of Japan. 10. While expressing concern on the deficits incurred by the Departments during the last ten years except AQD, as indicated in the report of the Financial Situation of SEAFDEC, the Council Director for Indonesia cited that such deficit financial situation cannot be considered as a reason to justify the calculations for increased MRC of the Member Countries. 3.2 SEAFDEC Programs: Funding and Achievements in 2003-2012 11. The Council was informed of the summary achievements of the programs and activities of the SEAFDEC Departments and the Secretariat in 2003-2012 (Annex 4). In addition, information on
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